AGENCY: Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital

SERIES: 9947
TITLE: Disclosure tracking
DATES: 1989-
ARRANGEMENT: Chronological by date of disclosure

DESCRIPTION: These records are used to document disclosures of medical records from State Hospital patient files, as required by the Health Insurance Portability and Accountability Act (HIPAA). The agency records what information is sent and to whom, and under what authorization, in order to provide a list of disclosures to patients upon request. The records include the date the request was received, date of record disclosure, patient's name, requesting person and/or agency, means of transmission, content of the information sent, and reason for disclosure.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

Computer data files: Retain in Office for 6 years and then delete.

APPRAISAL

Administrative Legal

This disposition is in accordance with the Health Insurance Portability and Accountability Act (HIPAA), per Federal Code 45, 164.530(j)(2) 2011.

PRIMARY DESIGNATION

Exempt. Utah Code 63G-2-107 (2008)