Minutes were kept, as a requirement of law, to record hearings held for prisoners before the Board of Pardons. They record background information and decisions for all pardons, commutations, terminations, and paroles. Regular meetings were held each month, with other meetings held as the Board felt necessary. An application for a prisoner's hearing was required to be submitted to the Board a minimum of thirty days before each meeting. The application could be denied without notice but once it had been granted a hearing was scheduled.

The hearing is open to the public, during which the prisoner is interviewed by the Board. Interested persons also testify, under oath, for or against the prisoner. Reports from adult probation and parole and law enforcement officials, the prosecuting attorney, the judge, and the warden and staff of the prison may be presented during the hearing. The Board and their staff then meet privately in an executive session where testimony and reports areconsidered. After this session they again meet with the prisoner and other interested persons to announce their ruling. The following variables are considered in making decisions. Discussion of these issues is usually summarized in the minutes.

(1) physical, social, psychological, and moral evaluations of the prisoner;

(2) prison history, including work and disciplinary records;

(3) evidence of rehabilitation indicating a willingness to obey laws upon release;

(4) the seriousness of criminal acts and perceived danger to society;

(5) the circumstances under which an offense was committed which would make the action more understandable; and

(6) constructive resources available upon release such as employment opportunities.

Other documents are occasionally included with the minutes. As required by law, a document entitled "Proof of Publication" verifies that the meetings were advertised in a newspaper having statewide circulation. A written order, reflecting a majority decision,is issued denying or granting a prisoner's request. If a prisoner is paroled, he signs a document showing that he understands or is in agreement with the conditions of his release.

Orders terminating paroles are often included with the minutes; these recommendations are frequently made by Adult Probation and Parole Department personnel. When conditions of release are violated, hearings are set for the earliest regularly scheduled meeting of the Board to reconsider the case. Remarks of any legal counsel are sometimes included in the minutes from these types of hearings. Reports of parole violations, requests that a parole be revoked, and the issuance of warrants result from the meetings and are often attached as well.

In addition, minutes from the years 1961 through 1973 contain orders issued for several actions: granting and denying requests for release; continuing hearing dates; setting hearing dates; rescinding previous decisions; and revoking previous decisions.

From 1896 until1951 the Board of Pardons consisted of the Governor, who acted as chairman, justices of the Supreme Court, and the Attorney General. In 1951 the legislature reorganized the Board of Pardons, which after that date consisted of three "resident citizens" chosen by the Board of Corrections. An executive secretary, hired by the Board, was responsible for recording and keeping the minutes. Later legislation expanded its membership to five.