seriesFindingAidType,grsItemConsFromTitle,cpfEntityDescriptions,entityDateEndedPrec,cpfEntityHierarchyEntityName,cpfEntityContactName,notes_LOWERCASE_Abstract,functionHasBiblgrpc,findaidSeriesTitle,cpfEntityAbstract,grsItemHasSeries,score,seriesFindingAids,findaidType,cpfEntityClassDesc,seriesExtentReels,findaidTitle,seriesParentEntityName,entityChildCount,cpfEntityBureauLevel,oGroupEntityName,entityDescriptions,grsItemTitle_NGRAM,seriesEntityName,rOfficerOrigCertifiedText,findaidIndexRange2,seriesParentEntityNo,seriesBibcopysTitle,rOfficerCertExpiresText,findaidIndexRange1,cpfEntityZipCode,functionNameOther,entityLevel2Code,indexCounty,procContainerDescFromDatePrec,findaidAll,findaidFromDate,entityIDAndIDType,functionChildFunctionsRid,indexSeriesNo,decisionSequenceNo,indexRecordDate,findaidInventoryURL,cpfEntityDescriptionSearch,oGroupAnySubgroups,cpfEntityContactTypeCode,entityAROType,functionKeyword,cpfEntityDateCreatedPrec,cpfEntityClassMarc,entityNameRegLOCDate,grsItemAppraisalSentence,entityLevel2NameText,functionType,procContainerDescCol3Num,findaidToDate,cpfEntityCounty,indexSeriesTitle,grsItemUseActiveDispAuth,seriesBibcopysCount,entityLevel5NameText,findaidSqn,grsItemUseActiveRid,entityPriorBeginDate,procContainerDescCol2Alpha,grsItemAppraisalText,indexAge,entityShortName,rOfficerEntityName,grsItemTitle,entityChildren,entityCity,entityLevel4Name,grsItemItemType,grsItemUseActiveTitle,indexCourtCaseType,cpfEntityLevel4NameText,procContainerCol4Other,cpfEntityLevel3EntityNo,entityPriHierCodes,seriesAllWords,oGroupSeriesNo,rOfficerAllWords,entityGRSItemCount,entityIDType,entityParentEntityNo,seriesDescription,entityLevelName,grsItemEntityLevel1Key,procContainerEntityOfficialName,seriesERecordCnt,entityMaintStatus,entityLevel4EntityNo,cpfEntityPubStatus,grsItemVariantTitle,cpfEntityHierarchyCodes,indexBirthDateText,cpfEntityContactType,entityOfficialName_NGRAM,entityAROPhone,cpfEntityClassCode,functionNotes,grsItemIndexingTerms,entityPhone,procContainerDescRecInCtnr,entityLevel3Name,entityLevel1Code,procContainerSqn,indexDeathDate,cpfEntityDateEndedPrec,seriesMicrofilmCount,seriesFASource,indexPOSTsession,oGroupSeriesTitle,cpfEntityContactTypeName,seriesEntityNameSearch,seriesEntityHierarchyEntityName,rOfficerCertified,cpfEntityContactPhone,recordType,seriesGRSItemNo,seriesDateCirca,notes_LOWERCASE_Retention_Justification,entityPriHierNames,procContainerDateDisp,seriesNoteTextName,indexType,cpfEntityLevel1NameText,_version_,procContainerCol4Type,indexGender,seriesBibcopysThumbnail,entityLevel1EntityNo,cpfEntityNotes,indexOfficeHeld,entityStateCode,entityParentEntityName,procContainerDescCol4Num,oGroupEntityOfficialName,cpfEntityOfficialName,procContainerDescFromDateText,subjectSeriesTitle,seriesEntityHierarchyLevelNo,entityAltName,grsItemEntityKey,rOfficerFullName,seriesEntityNo,seriesRid,id,subjectAll,grsItemHasEntity,grsItemClassification,oGroupTitle,procContainerDescTitleWithDates,grsItemTitle_TEXT,procContainerDescCol3Alpha,cpfEntityLevel5EntityNo,cpfEntityDateEnded,functionHasRelFunc,seriesHierarchyCodes,grsItemNotes,cpfEntityNameBegan,entityHierarchyLevelNo,grsItemOnSchedule,seriesNoteTextText,procContainerSeriesTitle,entityURL,procContainerDescToDate,cpfEntityMaintStatus,seriesTotRetentDesc,grsItemConsToTitle,entityLevel2Name,seriesEntityOfficialName,cpfEntityLevel4Name,entityAll,seriesGRSItemTitle,entityFirstName,procContainerDescToDateText,seriesDigCopyContentDM,entityGRSCount,procContainerCol3Type,rOfficerAddrState,grsItemItemNoSubItemNoSORT_LOWERCASE,seriesBoxRCCount,rOfficerEmail,grsItemRevision,seriesFAType,srcAppealAdditionalRespondantNames,cpfEntityCity,notes_LOWERCASE_Retention,entityAROEmail,cpfEntityCPFType,entityHierarchyEntityName,functionName_TEXTs,rOfficerRole,grsItemRevisionReason,functionRulesAndConventions,entitySeriesCount,cpfEntityFunctionName,entityLevel1Name,seriesAll,rOfficerOrigCertifiedDate,rOfficerEntityType,seriesAbstract,grsItemRetentionSchdFrmt,procContainerDescCol2Num,cpfEntitySectionLevel,procContainerDescUnitTitle,rOfficerFullNameSearch,seriesPCExists,cpfEntityAltName,seriesHoldings,entityAROName,cpfEntityShortName,notes_LOWERCASE_Appraisal,seriesBibcopysURL,indexImageOnline,cpfEntityLevel5Name,cpfEntityLevel5NameText,notes_LOWERCASE_Status_Note,procContainerCol2Other,seriesPrimaryClassCode,seriesFATitle,indexRecordDateText,procContainerSeriesNo,oGroupEntityClassCode,grsItemEntitySortName,seriesExtentDesc,entitySortName,cpfEntityFunctionName_NGRAMs,seriesEntityHierarchyEntityNo,entityAllWords,indexAll,entityTopLevel,subjectName,procContainerDescContainerID,functionName,entityLevel5EntityNo,procContainerAllWords,decisionKey,seriesProcCont,seriesFAExists,entityOfficialName,findaidIndexAddr,entityCPFType,decisionDate,entityRid,cpfEntityNameRegLOC,grsItemStatusNote,srcAppealFeeWaiver,indexBirthDate,grsItemDateApproved,entityOfficialNameSearch,cpfEntityRecordAdded,rOfficerAddrZip,rOfficerAll,grsItemRecordId,procContainerCol2Type,entityHierarchyEntityNo,seriesStatus,seriesFAURL,seriesHasBibcopys,entityDescription,findaidGuideName,cpfEntityLevel1EntityNo,entityCitySearch,cpfEntityClassGroupCode,grsItemConsFromLocalId,findaidText,cpfEntityContactFax,seriesDateRange,entityLevel2EntityNo,cpfEntityLevelName,cpfEntityPhone,entityDateCreated,cpfEntityLevel3Name,notes_LOWERCASE_Description,cpfEntityFOIAStatus,findaidFromDatePrec,cpfEntityDeptLevel,cpfEntityIDType,rOfficerLastCertifiedDate,procContainerDescURL,oGroupAnyERecords,grsItemCatergories_TEXTs,grsItemEntityOtherNames,entityShortNameSearch,cpfEntityChildren,entityHierarchyCodes,procContainerDescColAlpha,cpfEntityFunctionRid,entityAROAddrLine4,cpfEntityStateCode,grsItemItemNoSubItemNo_LOWERCASE,grsItemEntityLevel3Name,entityAROAddrLine1,entityAROAddrLine2,seriesRetentionStatus,entityAROAddrLine3,grsItemConsFromDispAuth,cpfEntityParentEntityName,timestamp,cpfEntityGovLevel,entityPriorEndDate,procContainerDescToDatePrec,functionRecordId,cpfEntityContactEmail,cpfEntityPriorOfficial,oGroupNo,rOfficerID,grsItemLocalId,cpfEntityLevel4EntityNo,seriesGRSItemDispAuth,entityStatus,seriesDigCopySource,cpfEntityOfficialName_NGRAM,cpfEntityLevel3NameText,entityAROFax,entityLevel1NameText,entityID,cpfEntityCpfControlRecordId,entityNameBegan,cpfEntityDescription,entityPrivate,seriesLocalKey,cpfEntityID,entityDateEnded,cpfEntitySortName,grsItemEffectiveThru,subjectAccessPointID,seriesBoxArcCount,cpfEntityURL,grsItemItemNoSubItemNoSORT,seriesEntityClassDesc,findaidAllWords,cpfEntityLevel2Name,rOfficerAddrCity,notes_LOWERCASE_General,grsItemEffectiveFrom,grsItemEntityLevelNames,indexBurialDateText,decisionRuling,grsItemEntityLevel3Code,entityStateSearch,grsItemPending,grsItemDispAuth,cpfEntityDateCreated,functionNameAuth,entityPubStatus,cpfEntityFOIAEmail,entityClassDesc,grsItemEntityLevel2Code,procContainerDescColNum,procContainerDescCol4Alpha,cpfEntityRid,seriesGRSTypeShortDesc,entityLevel4NameText,functionNameOtherAndType,grsItemEntityName,seriesERecordExists,entityLastName,entityHierarchyBegan,entityRelatedEntityKey,seriesGRSItemRecordId,oGroupObjectType,procContainerColType,grsItemEntityLevelNo,seriesEntityAROCount,cpfEntityContactKey,cpfEntityHierarchyLevelNo,seriesShortTitle,grsItemDateFinalized,seriesRelatedCount,srcAppealRid,entityAbstract,cpfEntityNameRegLOCDate,decisionURL,functionParentFunctionsName,seriesTotRetentionSearch,seriesHoldingsRC,grsItemDescription,entityAROCount,functionHasChild,rOfficerEntityNo,grsItemHeading,entityGoogleMapLink,seriesDigCopyURL,cpfEntityTopLevel,subjectAllWords,grsItemDescription_NGRAM,grsItemEntityLevel2Key,indexFullName,cpfEntityAddress,seriesArrangement,procContainerAll,functionDescription,seriesBibcopysDateRange,entityLevel3NameText,findaidToDateAlpha,entityOnlineRecords,seriesExtentBoxes,indexNameXRef,grsItemKeyword,seriesDigCopyThumbnail,entityNameType,indexFullNameID,grsItemConsFromRid,seriesProcessed,grsItemEntityLevel2Name,seriesGRSSeriesNo,procContainerDescOriginalTitle,seriesSubjects,cpfEntityPriorName,entityClassGroupCode,seriesLocationOfCopiesURL,cpfEntityLevel1Name,entityCounty,grsItemConsToDispAuth,functionTopLevel,cpfEntityLevel2NameText,findaidFromDateAlpha,srcAppealRelatedCaseNo,grsItemCategories_TEXTs,cpfEntityRecordLastChanged,grsItemApprovedBy,seriesNoteTextType,srcAppealAgencyKey,rOfficerAddrLine1,srcAppealPetitioner,grsItemAmendNo,cpfEntityStatus,findaidIndexDesc,seriesTitle,seriesGRSTypeDesc,procContainerDescCompHdg,grsItemEntityLevel1Code,grsItemRetention,seriesExtentElectronic,entityRelatedEntityDesc,entityLevel3EntityNo,decisionSRCAppealRid,findaidSummary,seriesExtendedDesc,decisionText,oGroupItems,seriesTitleLowerCase,seriesFAThumbnail,entityLevel5Code,grsItemEntityLevel3Key,seriesDigCopyTitle,seriesProcContUnitTitle,findaidToDatePrec,cpfEntityReportCategory,cpfEntityAll,grsItemKeyword_SUGGESTs,entityMicrofilmCount,findaidSeriesNo,seriesBibcopysSource,indexAllWords,indexDeathDateText,procContainerCol3Other,findaidElecIndex,cpfEntityClassGroupDesc,subjectSeriesNo,grsItemStatus,entityPriorNameAndDate,findaidIndexNo,functionHasEntity,functionChildFunctionsName,entityPriorName_STRING,grsItemSchedType,cpfEntityDivLevel,cpfEntityHierarchyEntityNo,entityPriorName,entityStateName,entityAddress,functionParentFunctionsRid,entityChildrenKey,grsItemCategories,grsItemItemNoSubItemNo,oGroupEntityNo,procContainerDescSqn,entityClassCode,grsItemEntityLevel1Name,rOfficerLastNameFirst,cpfEntityGRAMAAgency,grsItemItemNo,grsItemDescription_TEXT,entityLevel3Code,entityNo,grsItemEntityName_NGRAMs,seriesSecondaryClassCode,cpfEntityStateName,cpfEntityContactAddrLine2,seriesMicroficheCount,cpfEntityContactAddrLine1,cpfEntityContactAddrLine4,seriesEntityDateCompiled,cpfEntityContactAddrLine3,rOfficerLastCertifiedText,cpfEntityParentEntityNo,rOfficerCertExpiresDate,entityReportCategory,procContainerColOther,grsItemConsFromKeyword,entityZipCode,cpfEntityLevel2EntityNo,cpfEntityNo,seriesDescriptionSearch,srcAppealMatterKey,entityParallelName,entityClassGroupDesc,indexFullNameSearch,entityLevel4Code,entityOfficialNameBrowse,procContainerEntityClassDesc,srcAppealSummary,entityNameRegLOC,seriesNo,seriesLinksToRecords,entityDateCreatedPrec,srcAppealRespondent,cpfEntityIDAndIDType,grsItemRetentionNote,seriesScopeContent,grsItemConsToRid,entityNotes,entityLevel5Name,procContainerEntityName,srcAppealAdditionalRespondantAgencyKeys,procContainerDescFromDate,grsItemActive,seriesGRSTypeCode
"",Vehicle assessment certificate,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Personal property and vehicle tax notice,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Personal property and vehicle tax notice,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857745018880,,,,,,,,,,,,,,,,,,,,GRSItem-211,,No,Public,,,Personal property and vehicle tax notice,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.",,,No,,,,,,,,,,,,,,,,,,,00211,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,211,,,,,,,,,,,CO-11-2,,,,,,,,,"This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.",,,,,,,,Assessor,,,,,,,,,211,,,,,,GRS-202,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-11-11,,,,,,,,,,,,,,,,,,,,,,00211,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-211,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name, address, identification number, property description, quantity, taxable value, total personal property value, tax rate, tax amount, any interest due on taxes, total tax amount, balance due, and a date payable. Upon payment of taxes and validation, the tax notice becomes the personal property receipt.",,,,Personal property tax notice,,,,,"This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name, address, identification number, property description, quantity, taxable value, total personal property value, tax rate, tax amount, any interest due on taxes, total tax amount, balance due, and a date payable. Upon payment of taxes and validation, the tax notice becomes the personal property receipt.",,,,,,,,,,,,,"CO-11-11,GRS-211,211,Personal property and vehicle tax notice,Personal property tax notice,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.,This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.,Public,cars,vehicles,Assessor",,,,21304,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-11,GRS-211,211,Personal property and vehicle tax notice,Personal property tax notice,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.,This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name\, address\, identification number\, property description\, quantity\, taxable value\, total personal property value\, tax rate\, tax amount\, any interest due on taxes\, total tax amount\, balance due\, and a date payable. Upon payment of taxes and validation\, the tax notice becomes the personal property receipt.,Public,cars,vehicles,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,211,,,,,,,211,"This is a notice sent to taxpayers for personal property or vehicle taxes. It includes name, address, identification number, property description, quantity, taxable value, total personal property value, tax rate, tax amount, any interest due on taxes, total tax amount, balance due, and a date payable. Upon payment of taxes and validation, the tax notice becomes the personal property receipt.",,,,,,,,,,,,,,,,,"Vehicle assessment certificate,CO-11-2,GRS-202",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Senior center meal reservation list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Senior center meal reservation list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857748164608,,,,,,,,,,,,,,,,,,,,GRSItem-402,,No,Exempt,,,Senior center meal reservation list,,,,,,"Retention changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.",,,No,,,,,,,,,,,,,,,,,,,00402,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,402,,,,,,,,,,,,,,,,,,,,"This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.",,,,,,,,Aging and Adult Services,,,,,,,,,402,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-19-2,,,,,,,,,,,,,,,,,,,,,,00402,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-402,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name, dates, participant's names, days of week, indication of dates reservations made, whether meal served, and whether individual is a volunteer.",,,,Senior center meal reservation,,,,,"This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name, dates, participant's names, days of week, indication of dates reservations made, whether meal served, and whether individual is a volunteer.",,,,,,,,,,,,,"CO-19-2,GRS-402,402,Senior center meal reservation list,Senior center meal reservation,Item,Current,Finalized,Retention changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.,This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-2,GRS-402,402,Senior center meal reservation list,Senior center meal reservation,Item,Current,Finalized,Retention changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.,This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,402,,,,,,,402,"This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name, dates, participant's names, days of week, indication of dates reservations made, whether meal served, and whether individual is a volunteer.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Hotels, motels, resorts, and labor camps inspection report",,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,"Hotels, motels, resorts, and labor camps inspection report",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857750261760,,,,,,,,,,,,,,,,,,,,GRSItem-564,,No,Public,,,"Hotels, motels, resorts, and labor camps inspection report",,,,,,",This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.",,,No,,,,,,,,,,,,,,,,,,,00564,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,564,,,,,,,,,,,,,,,,,,,,"This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.",,,,,,,,Health,,,,,,,,,564,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-42,,,,,,,,,,,,,,,,,,,,,,00564,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-564,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This state report form documents health inspections of all hotels, motels, resorts, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name, establishment type, city, county, lodging unit numbers, secondary water source, on-site sewage disposal type, owner's name and address, health district, lessee's name and address, inspection type (routine, complaint, construction inspection, request, follow-up inspection, pre-opening inspection, survey, and other), and results of inspection concerning water supply, wastewater disposal, service buildings or restroom facilities, housing, laundry facilities, swimming or wading facilities, solid waste, and specific remarks, date, and signatures of the owner or representative and sanitarian.",,,,"Hotels, motels, resorts, and l",,,,,"This state report form documents health inspections of all hotels, motels, resorts, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name, establishment type, city, county, lodging unit numbers, secondary water source, on-site sewage disposal type, owner's name and address, health district, lessee's name and address, inspection type (routine, complaint, construction inspection, request, follow-up inspection, pre-opening inspection, survey, and other), and results of inspection concerning water supply, wastewater disposal, service buildings or restroom facilities, housing, laundry facilities, swimming or wading facilities, solid waste, and specific remarks, date, and signatures of the owner or representative and sanitarian.",,,,,,,,,,,,,"CO-25-42,GRS-564,564,Hotels\, motels\, resorts\, and labor camps inspection report,Hotels\, motels\, resorts\, and l,Item,Current,Finalized,,This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.,This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-42,GRS-564,564,Hotels\, motels\, resorts\, and labor camps inspection report,Hotels\, motels\, resorts\, and l,Item,Current,Finalized,,This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.,This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, and signatures of the owner or representative and sanitarian.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,564,,,,,,,564,"This state report form documents health inspections of all hotels, motels, resorts, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name, establishment type, city, county, lodging unit numbers, secondary water source, on-site sewage disposal type, owner's name and address, health district, lessee's name and address, inspection type (routine, complaint, construction inspection, request, follow-up inspection, pre-opening inspection, survey, and other), and results of inspection concerning water supply, wastewater disposal, service buildings or restroom facilities, housing, laundry facilities, swimming or wading facilities, solid waste, and specific remarks, date, and signatures of the owner or representative and sanitarian.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center food delivery report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Senior center food delivery report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857756553216,,,,,,,,,,,,,,,,,,,,GRSItem-403,,No,Public,,,Senior center food delivery report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.",,,No,,,,,,,,,,,,,,,,,,,00403,,,Current,,,,,,,,,,,,,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,403,,,,,,,,,,,,,,,,,,,,"This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.",,,,,,,,Aging and Adult Services,,,,,,,,,403,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-19-3,,,,,,,,,,,,,,,,,,,,,,00403,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-403,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name, date, time food arrived at center, temperatures for milk and hot and cold foods, homebound and congregate meals, time homebound meals left kitchen, a list of any missing items, a list of any additional foods, any comments from center staff and clients, and suggestions.",,,,Senior center food delivery re,,,,,"This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name, date, time food arrived at center, temperatures for milk and hot and cold foods, homebound and congregate meals, time homebound meals left kitchen, a list of any missing items, a list of any additional foods, any comments from center staff and clients, and suggestions.",,,,,,,,,,,,,"CO-19-3,GRS-403,403,Senior center food delivery report,Senior center food delivery re,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.,This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-3,GRS-403,403,Senior center food delivery report,Senior center food delivery re,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.,This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name\, date\, time food arrived at center\, temperatures for milk and hot and cold foods\, homebound and congregate meals\, time homebound meals left kitchen\, a list of any missing items\, a list of any additional foods\, any comments from center staff and clients\, and suggestions.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,403,,,,,,,403,"This is a report on the condition of foods delivered to senior centers. It is used for compiling reports and for future planning. The report includes center name, date, time food arrived at center, temperatures for milk and hot and cold foods, homebound and congregate meals, time homebound meals left kitchen, a list of any missing items, a list of any additional foods, any comments from center staff and clients, and suggestions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Senior centers' monthly report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Senior centers' monthly report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857760747520,,,,,,,,,,,,,,,,,,,,GRSItem-419,,No,Public,,,Senior centers' monthly report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",,,No,,,,,,,,,,,,,,,,,,,00419,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after completion of publication or report, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,419,,,,,,,,,,,,,,,,,,,,"This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",,,,,,,,Aging and Adult Services,,,,,,,,,419,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-19-19,,,,,,,,,,,,,,,,,,,,,,00419,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-419,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, meals, and transportation), year-to-date budget, actual budget, and current budget.",,,,Senior centers' monthly report,,,,,"This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, meals, and transportation), year-to-date budget, actual budget, and current budget.",,,,,,,,,,,,,"CO-19-19,GRS-419,419,Senior centers' monthly report,Senior centers' monthly report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-19,GRS-419,419,Senior centers' monthly report,Senior centers' monthly report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,419,,,,,,,419,"This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, meals, and transportation), year-to-date budget, actual budget, and current budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""state audit"" to ""final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Capital outlay detail statement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Capital outlay detail statement,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857762844672,,,,,,,,,,,,,,,,,,,,GRSItem-530,,No,Public,,,Capital outlay detail statement,,,,,,"Retention wording changed from ""state audit"" to ""final action"" to meet new language requirements.,,This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.",,,No,,,,,,,,,,,,,,,,,,,00530,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,530,,,,,,,,,,,,,,,,,,,,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.",,,,,,,,Health,,,,,,,,,530,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-8,,,,,,,,,,,,,,,,,,,,,,00530,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-530,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name, the reporting period, payee's name, the contract or program where the outlay was made, and expenditure amount.",,,,Capital outlay detail statemen,,,,,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name, the reporting period, payee's name, the contract or program where the outlay was made, and expenditure amount.",,,,,,,,,,,,,"CO-25-8,GRS-530,530,Capital outlay detail statement,Capital outlay detail statemen,Item,Current,Finalized,Retention wording changed from ""state audit"" to ""final action"" to meet new language requirements.,,This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.,This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-8,GRS-530,530,Capital outlay detail statement,Capital outlay detail statemen,Item,Current,Finalized,Retention wording changed from ""state audit"" to ""final action"" to meet new language requirements.,,This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.,This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,530,,,,,,,530,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name, the reporting period, payee's name, the contract or program where the outlay was made, and expenditure amount.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Immunization personal exemption record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Immunization personal exemption record,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857763893248,,,,,,,,,,,,,,,,,,,,GRSItem-569,,No,Private,,,Immunization personal exemption record,,,,,,",This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.",,,No,,,,,,,,,,,,,,,,,,,00569,,,Current,,,,,,,,,,,,,,,,,,,"Retain until 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,569,,,,,,,,,,,,,,,,,,,,"This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.",,,,,,,,Health,,,,,,,,,569,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-47,,,,,,,,,,,,,,,,,,,,,,00569,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-569,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization, parent or guardian's name and signature, address, date, name of child/student exempted, date, school or child care facility's name, witness's signature, title, and date.",,,,Immunization personal exemptio,,,,,"This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization, parent or guardian's name and signature, address, date, name of child/student exempted, date, school or child care facility's name, witness's signature, title, and date.",,,,,,,,,,,,,"CO-25-47,GRS-569,569,Immunization personal exemption record,Immunization personal exemptio,Item,Current,Finalized,,This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.,This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain until 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-47,GRS-569,569,Immunization personal exemption record,Immunization personal exemptio,Item,Current,Finalized,,This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.,This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,569,,,,,,,569,"This is a statewide form provided by the Department of Health to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with Utah Code 53G-9-304(2019). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization, parent or guardian's name and signature, address, date, name of child/student exempted, date, school or child care facility's name, witness's signature, title, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Volunteer calendar,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Volunteer calendar,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857765990400,,,,,,,,,,,,,,,,,,,,GRSItem-426,,No,Public,,,Volunteer calendar,,,,,,",This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.",,,No,,,,,,,,,,,,,,,,,,,00426,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,426,,,,,,,,,,,,,,,,,,,,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,,,,,,,,Aging and Adult Services,,,,,,,,,426,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-19-26,,,,,,,,,,,,,,,,,,,,,,00426,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-426,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,,,,Volunteer calendar,,,,,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,,,,,,,,,,,,,"CO-19-26,GRS-426,426,Volunteer calendar,Volunteer calendar,Item,Current,Finalized,,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-26,GRS-426,426,Volunteer calendar,Volunteer calendar,Item,Current,Finalized,,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,426,,,,,,,426,This calendar documents the scheduling of volunteers at the senior centers. It is a monthly calendar containing notations indicating volunteer's name and specific times scheduled to work at center.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Food service establishment inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Food service establishment inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857765990401,,,,,,,,,,,,,,,,,,,,GRSItem-561,,No,Public,,,Food service establishment inspection reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.",,,No,,,,,,,,,,,,,,,,,,,00561,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,561,,,,,,,,,,,,,,,,,,,,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.",,,,,,,,Health,,,,,,,,,561,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-39,,,,,,,,,,,,,,,,,,,,,,00561,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-561,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008), 26A-1-113 (2011), 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up, regular, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food, food protection, personnel, food equipment and utensils, water, wastewater, plumbing, toilet and hand washing facilities, solid waste disposal, insect/rodent/animal control, floors, walls, and ceilings, lighting, ventilation, dressing rooms, other operations, living quarters/laundry; the rating score; and inspector's name.",,,,Food service establishment ins,,,,,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008), 26A-1-113 (2011), 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up, regular, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food, food protection, personnel, food equipment and utensils, water, wastewater, plumbing, toilet and hand washing facilities, solid waste disposal, insect/rodent/animal control, floors, walls, and ceilings, lighting, ventilation, dressing rooms, other operations, living quarters/laundry; the rating score; and inspector's name.",,,,,,,,,,,,,"CO-25-39,GRS-561,561,Food service establishment inspection reports,Food service establishment ins,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.,These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-39,GRS-561,561,Food service establishment inspection reports,Food service establishment ins,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.,These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008)\, 26A-1-113 (2011)\, 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,561,,,,,,,561,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008), 26A-1-113 (2011), 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up, regular, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food, food protection, personnel, food equipment and utensils, water, wastewater, plumbing, toilet and hand washing facilities, solid waste disposal, insect/rodent/animal control, floors, walls, and ceilings, lighting, ventilation, dressing rooms, other operations, living quarters/laundry; the rating score; and inspector's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Recreational camps and temporary mass gathering inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Recreational camps and temporary mass gathering inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857769136128,,,,,,,,,,,,,,,,,,,,GRSItem-595,,No,Public,,,Recreational camps and temporary mass gathering inspection reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).",,,No,,,,,,,,,,,,,,,,,,,00595,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,595,,,,,,,,,,,,,,,,,,,,"These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).",,,,,,,,Health,,,,,,,,,595,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-73,,,,,,,,,,,,,,,,,,,,,,00595,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-595,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number, facility type, day use area, indication whether camp is modern, semi-developed, semi-primitive and if camp is operated by federal, state, county, city governments, church, youth, private, or other; facility name, camp's maximum capacity, number of dependent/independent/self-contained spaces, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g., routine, complaint), report of inspection on site, water supply, waste water dis posal, service buildings, housing, swimming or wading facilities, solid waste, and first aid facilities; any applicable remarks; date; operator's or representative's signature, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).",,,,Recreational camps and tempora,,,,,"These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number, facility type, day use area, indication whether camp is modern, semi-developed, semi-primitive and if camp is operated by federal, state, county, city governments, church, youth, private, or other; facility name, camp's maximum capacity, number of dependent/independent/self-contained spaces, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g., routine, complaint), report of inspection on site, water supply, waste water dis posal, service buildings, housing, swimming or wading facilities, solid waste, and first aid facilities; any applicable remarks; date; operator's or representative's signature, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).",,,,,,,,,,,,,"CO-25-73,GRS-595,595,Recreational camps and temporary mass gathering inspection reports,Recreational camps and tempora,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).,These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-73,GRS-595,595,Recreational camps and temporary mass gathering inspection reports,Recreational camps and tempora,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).,These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number\, facility type\, day use area\, indication whether camp is modern\, semi-developed\, semi-primitive and if camp is operated by federal\, state\, county\, city governments\, church\, youth\, private\, or other; facility name\, camp's maximum capacity\, number of dependent/independent/self-contained spaces\, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g.\, routine\, complaint)\, report of inspection on site\, water supply\, waste water dis posal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,595,,,,,,,595,"These report forms document the inspection of recreational camps and temporary mass gatherings. The form includes the identification number, facility type, day use area, indication whether camp is modern, semi-developed, semi-primitive and if camp is operated by federal, state, county, city governments, church, youth, private, or other; facility name, camp's maximum capacity, number of dependent/independent/self-contained spaces, number of cabins or shelters used for sleeping purposes; secondary water source and whether it is for outside use; whether camp is on a sampling schedule; whether a water sample was taken at time of inspection; on-site sewage disposal type; whether food service inspection made and inspection report attached; whether a person is trained to render first-aid; owner's or operator's name; local health department's name; whether a permit is needed; for operations; inspection type (e.g., routine, complaint), report of inspection on site, water supply, waste water dis posal, service buildings, housing, swimming or wading facilities, solid waste, and first aid facilities; any applicable remarks; date; operator's or representative's signature, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (2011)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Women, infants, and children (wic) children's participant files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically Utah Administrative Code R406-100-7(2013).",,,,"Women, infants, and children (wic) children's participant files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857782767616,,,,,,,,,,,,,,,,,,,,GRSItem-618,,No,Private,,,"Women, infants, and children (wic) children's participant files",,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R406-100-7(2013).,These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",,,No,,,,,,,,,,,,,,,,,,,00618,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after date of birth, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R406-100-7(2013).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,618,,,,,,,,,,,,,,,,,,,,"These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",,,,,,,,Health,,,,,,,,,618,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-96,,,,,,,,,,,,,,,,,,,,,,00618,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-618,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These files document the participation of children in the Women, Infants, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record, lost or stolen WIC Voucher/ID Card Report, WIC certification form, nutrition care plan, nutrition education information, WIC participant responsibilities agreement, turnaround change order, family enrollment form, growth charts, infant/child medical history, nutrition history, and correspondence.",,,,"Women, infants, and children (",,,,,"These files document the participation of children in the Women, Infants, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record, lost or stolen WIC Voucher/ID Card Report, WIC certification form, nutrition care plan, nutrition education information, WIC participant responsibilities agreement, turnaround change order, family enrollment form, growth charts, infant/child medical history, nutrition history, and correspondence.",,,,,,,,,,,,,"CO-25-96,GRS-618,618,Women\, infants\, and children (wic) children's participant files,Women\, infants\, and children (,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R406-100-7(2013).,These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.,These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 10 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-96,GRS-618,618,Women\, infants\, and children (wic) children's participant files,Women\, infants\, and children (,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R406-100-7(2013).,These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.,These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,618,,,,,,,618,"These files document the participation of children in the Women, Infants, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record, lost or stolen WIC Voucher/ID Card Report, WIC certification form, nutrition care plan, nutrition education information, WIC participant responsibilities agreement, turnaround change order, family enrollment form, growth charts, infant/child medical history, nutrition history, and correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""system is no longer in operation"" to ""final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Drinking water systems survey,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Drinking water systems survey,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857786961920,,,,,,,,,,,,,,,,,,,,GRSItem-550,,No,Public,,,Drinking water systems survey,,,,,,"Retention changed from ""system is no longer in operation"" to ""final action"" to meet new language requirements.,,These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.",,,No,,,,,,,,,,,,,,,,,,,00550,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,550,,,,,,,,,,,,,,,,,,,,"These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.",,,,,,,,Health,,,,,,,,,550,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-28,,,,,,,,,,,,,,,,,,,,,,00550,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-550,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These surveys record the inspections of water tanks for proper security, sanitation, proper maintenance, sanitation, and chlorine levels to guarantee water quality. The survey forms include date, name and address of owner, location of water system, results of inspection, and signature of sanitarian.",,,,Drinking water systems survey,,,,,"These surveys record the inspections of water tanks for proper security, sanitation, proper maintenance, sanitation, and chlorine levels to guarantee water quality. The survey forms include date, name and address of owner, location of water system, results of inspection, and signature of sanitarian.",,,,,,,,,,,,,"CO-25-28,GRS-550,550,Drinking water systems survey,Drinking water systems survey,Item,Current,Finalized,Retention changed from ""system is no longer in operation"" to ""final action"" to meet new language requirements.,,These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.,These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-28,GRS-550,550,Drinking water systems survey,Drinking water systems survey,Item,Current,Finalized,Retention changed from ""system is no longer in operation"" to ""final action"" to meet new language requirements.,,These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.,These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,550,,,,,,,550,"These surveys record the inspections of water tanks for proper security, sanitation, proper maintenance, sanitation, and chlorine levels to guarantee water quality. The survey forms include date, name and address of owner, location of water system, results of inspection, and signature of sanitarian.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,School students immunization assessment annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,School students immunization assessment annual report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857789059072,,,,,,,,,,,,,,,,,,,,GRSItem-599,,No,Public,,,School students immunization assessment annual report,,,,,,",These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",,,No,,,,,,,,,,,,,,,,,,,00599,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,599,,,,,,,,,,,,,,,,,,,,"These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",,,,,,,,Health,,,,,,,,,599,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-77,,,,,,,,,,,,,,,,,,,,,,00599,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-599,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party, number enrolled in kindergarten or day care, number of children with immunization cards or records turned in to the school, number of children with no record, number of children adequately immunized, number of exemptions (medical, religious, personal), and total number of exemptions. These records are also called Preschool immunization survey sheets.",,,,School students immunization a,,,,,"These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party, number enrolled in kindergarten or day care, number of children with immunization cards or records turned in to the school, number of children with no record, number of children adequately immunized, number of exemptions (medical, religious, personal), and total number of exemptions. These records are also called Preschool immunization survey sheets.",,,,,,,,,,,,,"CO-25-77,GRS-599,599,School students immunization assessment annual report,School students immunization a,Item,Current,Finalized,,These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.,These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-77,GRS-599,599,School students immunization assessment annual report,School students immunization a,Item,Current,Finalized,,These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.,These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,599,,,,,,,599,"These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party, number enrolled in kindergarten or day care, number of children with immunization cards or records turned in to the school, number of children with no record, number of children adequately immunized, number of exemptions (medical, religious, personal), and total number of exemptions. These records are also called Preschool immunization survey sheets.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mosquito bite count reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Mosquito bite count reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857794301952,,,,,,,,,,,,,,,,,,,,GRSItem-624,,No,Public,,,Mosquito bite count reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.",,,No,,,,,,,,,,,,,,,,,,,00624,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,624,,,,,,,,,,,,,,,,,,,,"These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.",,,,,,,,Mosquito Abatement,,,,,,,,,624,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-26-2,,,,,,,,,,,,,,,,,,,,,,00624,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-624,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date, time, area, species and number, total count, hour of the day, temperature, wind condition, and collector.",,,,Mosquito bite count reports,,,,,"These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date, time, area, species and number, total count, hour of the day, temperature, wind condition, and collector.",,,,,,,,,,,,,"CO-26-2,GRS-624,624,Mosquito bite count reports,Mosquito bite count reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.,These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-2,GRS-624,624,Mosquito bite count reports,Mosquito bite count reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.,These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date\, time\, area\, species and number\, total count\, hour of the day\, temperature\, wind condition\, and collector.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,624,,,,,,,624,"These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date, time, area, species and number, total count, hour of the day, temperature, wind condition, and collector.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County fair judges records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people and the communities of our state.,,,,County fair judges records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857797447680,,,,,,,,,,,,,,,,,,,,GRSItem-640,,No,Public,,,County fair judges records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of people and the communities of our state.,These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.",,,No,,,,,,,,,,,,,,,,,,,00640,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people and the communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,640,,,,,,,,,,,,,,,,,,,,"These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.",,,,,,,,Parks and Recreation,,,,,,,,,640,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-27-5,,,,,,,,,,,,,,,,,,,,,,00640,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-640,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants, the name of the animal or item on exhibit, the rating, and the amount of premium awarded.",,,,County fair judges records,,,,,"These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants, the name of the animal or item on exhibit, the rating, and the amount of premium awarded.",,,,,,,,,,,,,"CO-27-5,GRS-640,640,County fair judges records,County fair judges records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people and the communities of our state.,These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.,These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-27-5,GRS-640,640,County fair judges records,County fair judges records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people and the communities of our state.,These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.,These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,640,,,,,,,640,"These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants, the name of the animal or item on exhibit, the rating, and the amount of premium awarded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Swimming pool bacteriological analyses results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Swimming pool bacteriological analyses results,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857798496256,,,,,,,,,,,,,,,,,,,,GRSItem-604,,No,Public,,,Swimming pool bacteriological analyses results,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.",,,No,,,,,,,,,,,,,,,,,,,00604,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,604,,,,,,,,,,,,,,,,,,,,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.",,,,,,,,Health,,,,,,,,,604,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-25-82,,,,,,,,,,,,,,,,,,,,,,00604,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-604,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name, water supply source, the date the sample was collected, the lab number where tested, the individual name collecting the sample, and the test results.",,,,Swimming pool bacteriological,,,,,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name, water supply source, the date the sample was collected, the lab number where tested, the individual name collecting the sample, and the test results.",,,,,,,,,,,,,"CO-25-82,GRS-604,604,Swimming pool bacteriological analyses results,Swimming pool bacteriological,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.,These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-82,GRS-604,604,Swimming pool bacteriological analyses results,Swimming pool bacteriological,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.,These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,604,,,,,,,604,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA? 26-15-2(2)?(2007). These results include the county name, water supply source, the date the sample was collected, the lab number where tested, the individual name collecting the sample, and the test results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Light trap report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Light trap report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857799544832,,,,,,,,,,,,,,,,,,,,GRSItem-633,,No,Public,,,Light trap report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.",,,No,,,,,,,,,,,,,,,,,,,00633,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,633,,,,,,,,,,,,,,,,,,,,"These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.",,,,,,,,Mosquito Abatement,,,,,,,,,633,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-26-11,,,,,,,,,,,,,,,,,,,,,,00633,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-633,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time, location, truck number, trap number, date, weather conditions, and number of mosquitoes trapped.",,,,Light trap report,,,,,"These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time, location, truck number, trap number, date, weather conditions, and number of mosquitoes trapped.",,,,,,,,,,,,,"CO-26-11,GRS-633,633,Light trap report,Light trap report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.,These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-11,GRS-633,633,Light trap report,Light trap report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.,These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitoes trapped.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,633,,,,,,,633,"These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time, location, truck number, trap number, date, weather conditions, and number of mosquitoes trapped.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Planning and cadastre records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Planning and cadastre records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Planning and cadastre records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857802690560,,,,,,,,,,,,,,,,,,,,GRSItem-725,,No,Public,,,Planning and cadastre records,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.",,,No,,,,,,,,,,,,,,,,,,,00725,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,725,,,,,,,,,,,MUN-27-4,,,,,,,,,"These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.",,,,,,,,Geospatial Data Sets,,,,,,,,,725,,,,,,GRS-1246,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-32-4,,,,,,,,,,,,,,,,,,,,,,00725,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-725,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,,,,,"These geospatial records contain information pertaining to reference locations (or points on the earth), parcel boundaries, parcel identifiers, parcel addresses, owner types, county recorder contact information, and planning and zoning data.",,,,Planning and cadastre records,,,,,"These geospatial records contain information pertaining to reference locations (or points on the earth), parcel boundaries, parcel identifiers, parcel addresses, owner types, county recorder contact information, and planning and zoning data.",,,,,,,,,,,,,"CO-32-4,GRS-725,725,Planning and cadastre records,Planning and cadastre records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.,Public,Geospatial Data Sets",,,,21506,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-4,GRS-725,725,Planning and cadastre records,Planning and cadastre records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,725,,,,,,,725,"These geospatial records contain information pertaining to reference locations (or points on the earth), parcel boundaries, parcel identifiers, parcel addresses, owner types, county recorder contact information, and planning and zoning data.",,,,,,,,,,,,,,,,,"Planning and cadastre records,MUN-27-4,GRS-1246",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Municipal bond registration files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Municipal bond registration files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857816322048,,,,,,,,,,,,,,,,,,,,GRSItem-785,,No,Public,,,Municipal bond registration files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are the issuing agent's copies of bond registration stubs.",,,No,,,,,,,,,,,,,,,,,,,00785,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,785,,,,,,,,,,,,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,Bonds and Bonding,,,,,,,,,785,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-2-4,,,,,,,,,,,,,,,,,,,,,,00785,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-785,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,Municipal bond registration,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,"MUN-2-4,GRS-785,785,Municipal bond registration files,Municipal bond registration,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-4,GRS-785,785,Municipal bond registration files,Municipal bond registration,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,785,,,,,,,785,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Premium books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Premium books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857816322049,,,,,,,,,,,,,,,,,,,,GRSItem-642,,No,Public,,,Premium books,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.",,,No,,,,,,,,,,,,,,,,,,,00642,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,642,,,,,,,,,,,,,,,,,,,,"These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.",,,,,,,,Parks and Recreation,,,,,,,,,642,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-27-7,,,,,,,,,,,,,,,,,,,,,,00642,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-642,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates, fees, map of fairgrounds, entry blanks, scheduled entertainers, information on contests, and classes available for entry.",,,,Premium books,,,,,"These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates, fees, map of fairgrounds, entry blanks, scheduled entertainers, information on contests, and classes available for entry.",,,,,,,,,,,,,"CO-27-7,GRS-642,642,Premium books,Premium books,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.,These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-27-7,GRS-642,642,Premium books,Premium books,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.,These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates\, fees\, map of fairgrounds\, entry blanks\, scheduled entertainers\, information on contests\, and classes available for entry.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,642,,,,,,,642,"These books are generated for each county fair and used by exhibitors to determine entry procedures. The premium book states the types of categories for entry and the rules to win. They are sent to previous-year exhibitors and specific requesters. The information in the book includes entry dates, fees, map of fairgrounds, entry blanks, scheduled entertainers, information on contests, and classes available for entry.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Gas emissions monitoring report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Gas emissions monitoring report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857818419200,,,,,,,,,,,,,,,,,,,,GRSItem-715,,No,Public,,,Gas emissions monitoring report,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.",,,No,,,,,,,,,,,,,,,,,,,00715,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,715,,,,,,,,,,,,,,,,,,,,"This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.",,,,,,,,Solid Waste,,,,,,,,,715,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-31-6,,,,,,,,,,,,,,,,,,,,,,00715,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-715,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code, R315-302.2(3)(a)(iv) (2013). Includes inspector's name, date, monitoring levels at various locations of landfill, comments and signature of inspector.",,,,Gas emissions monitoring repor,,,,,"This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code, R315-302.2(3)(a)(iv) (2013). Includes inspector's name, date, monitoring levels at various locations of landfill, comments and signature of inspector.",,,,,,,,,,,,,"CO-31-6,GRS-715,715,Gas emissions monitoring report,Gas emissions monitoring repor,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.,This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-31-6,GRS-715,715,Gas emissions monitoring report,Gas emissions monitoring repor,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.,This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code\, R315-302.2(3)(a)(iv) (2013). Includes inspector's name\, date\, monitoring levels at various locations of landfill\, comments and signature of inspector.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,715,,,,,,,715,"This is a quarterly report of gas emisions from the landfill in accordance Utah Administrative Code, R315-302.2(3)(a)(iv) (2013). Includes inspector's name, date, monitoring levels at various locations of landfill, comments and signature of inspector.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Sales and use tax return forms (form tc-71),Redemption certificates,Tax sale records,Delinquent tax listings,Redemption certificates,Returned tax notices,Tax receipts,Tax distribution reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,,,,,Tax redemption records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857819467776,,,,,,,,,,,,,,,,,,,,GRSItem-732,,No,,,,Tax redemption records,,,,,,",These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.",,,No,,,,,,,,,,,,,,,,,,,00732,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,732,,,,,,,,,,,"MUN-5-18,CO-15-21,CO-15-25,CO-18-3,CO-18-5,CO-18-6,CO-18-7,CO-18-8",,,,,,,,,"These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.",,,,,,,,Elected office,,,,,,,,,732,,,,,,"GRS-826,GRS-310,GRS-314,GRS-390,GRS-392,GRS-393,GRS-394,GRS-395",,2024-11-07T17:00:57.255Z,,,,,,,,,CO-33-1,,,,,,,,,,,,,,,,,,,,,,00732,,,,,,2016-03-01T00:00:00Z,,,,,,,GRS-732,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,,,,,"These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid, and related records. These are not legal evidence of property ownership.",,,,Tax redemption records,,,,,"These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid, and related records. These are not legal evidence of property ownership.",,,,,,,,,,,,,"CO-33-1,GRS-732,732,Tax redemption records,Tax redemption records,Item,Current,Finalized,,These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.,These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.,Elected office",,,,"2814,3166,3167,3169,3170,3171,3172,3173",,,,,,,,,,,,,,,,Elected office,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-33-1,GRS-732,732,Tax redemption records,Tax redemption records,Item,Current,Finalized,,These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.,These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid\, and related records. These are not legal evidence of property ownership.,Elected office",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elected office,732,,,,,,,732,"These records document the payment of delinquent taxes. Information includes taxes and penalties owed and paid, and related records. These are not legal evidence of property ownership.",,,,,,,,,,,,,,,,,"Sales and use tax return forms (form tc-71),Redemption certificates,Tax sale records,Delinquent tax listings,Redemption certificates,Returned tax notices,Tax receipts,Tax distribution reports,MUN-5-18,CO-15-21,CO-15-25,CO-18-3,CO-18-5,CO-18-6,CO-18-7,CO-18-8,GRS-826,GRS-310,GRS-314,GRS-390,GRS-392,GRS-393,GRS-394,GRS-395",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Emergency and other personal leave files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Emergency and other personal leave files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857821564928,,,,,,,,,,,,,,,,,,,,GRSItem-889,,No,Private,,,Emergency and other personal leave files,,,,,,",These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",,,No,,,,,,,,,,,,,,,,,,,00889,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,889,,,,,,,,,,,,,,,,,,,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",,,,,,,,Human Resources,,,,,,,,,889,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-9-5,,,,,,,,,,,,,,,,,,,,,,00889,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-889,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These records show the name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave, and signature of supervisor.",,,,Emergency and other personal l,,,,,"These records show the name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave, and signature of supervisor.",,,,,,,,,,,,,"MUN-9-5,GRS-889,889,Emergency and other personal leave files,Emergency and other personal l,Item,Current,Finalized,,These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.,These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-5,GRS-889,889,Emergency and other personal leave files,Emergency and other personal l,Item,Current,Finalized,,These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.,These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,889,,,,,,,889,"These records show the name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave, and signature of supervisor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inspection notification report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Inspection notification report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857822613504,,,,,,,,,,,,,,,,,,,,GRSItem-717,,No,Public,,,Inspection notification report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.",,,No,,,,,,,,,,,,,,,,,,,00717,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,717,,,,,,,,,,,,,,,,,,,,"This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.",,,,,,,,Solid Waste,,,,,,,,,717,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,CO-31-8,,,,,,,,,,,,,,,,,,,,,,00717,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-717,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time, inspector's name, location, hauler, license/truck number, transaction number, vehicle, material, contact phone number, whether an adjustment is to be made, tip fee, pictures (y/n), and any relevant comments.",,,,Inspection notification report,,,,,"This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time, inspector's name, location, hauler, license/truck number, transaction number, vehicle, material, contact phone number, whether an adjustment is to be made, tip fee, pictures (y/n), and any relevant comments.",,,,,,,,,,,,,"CO-31-8,GRS-717,717,Inspection notification report,Inspection notification report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.,This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-8,GRS-717,717,Inspection notification report,Inspection notification report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.,This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time\, inspector's name\, location\, hauler\, license/truck number\, transaction number\, vehicle\, material\, contact phone number\, whether an adjustment is to be made\, tip fee\, pictures (y/n)\, and any relevant comments.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,717,,,,,,,717,"This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time, inspector's name, location, hauler, license/truck number, transaction number, vehicle, material, contact phone number, whether an adjustment is to be made, tip fee, pictures (y/n), and any relevant comments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Exempt employee performance-related records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Exempt employee performance-related records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857823662080,,,,,,,,,,,,,,,,,,,,GRSItem-891,,No,Private,,,Exempt employee performance-related records,,,,,,",These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",,,No,,,,,,,,,,,,,,,,,,,00891,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,891,,,,,,,,,,,,,,,,,,,,"These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",,,,,,,,Human Resources,,,,,,,,,891,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-9-7,,,,,,,,,,,,,,,,,,,,,,00891,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-891,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These files document the performance of exempt employees. They may include performance records superseded through an administrative, judicial, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",,,,Exempt employee performance-re,,,,,"These files document the performance of exempt employees. They may include performance records superseded through an administrative, judicial, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",,,,,,,,,,,,,"MUN-9-7,GRS-891,891,Exempt employee performance-related records,Exempt employee performance-re,Item,Current,Finalized,,These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.,These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-7,GRS-891,891,Exempt employee performance-related records,Exempt employee performance-re,Item,Current,Finalized,,These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.,These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,891,,,,,,,891,"These files document the performance of exempt employees. They may include performance records superseded through an administrative, judicial, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Municipal appointment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records provide a historical context for the agency's development and direction.,,,,Municipal appointment files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857824710656,,,,,,,,,,,,,,,,,,,,GRSItem-1010,,No,Public,,,Municipal appointment files,,,,,,"These records provide a historical context for the agency's development and direction.,These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01010,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records provide a historical context for the agency's development and direction.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1010,,,,,,,,,,,,,,,,,,,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",,,,,,,,Clerk,,,,,,,,,1010,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-18-2,,,,,,,,,,,,,,,,,,,,,,01010,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1010,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution, or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.",,,,Municipal appointment files,,,,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution, or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.",,,,,,,,,,,,,"MUN-18-2,GRS-1010,1010,Municipal appointment files,Municipal appointment files,Item,Current,Finalized,These records provide a historical context for the agency's development and direction.,These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.,These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-2,GRS-1010,1010,Municipal appointment files,Municipal appointment files,Item,Current,Finalized,These records provide a historical context for the agency's development and direction.,These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.,These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1010,,,,,,,1010,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution, or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Discharge monitoring and water reclamation plant reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Discharge monitoring and water reclamation plant reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857825759232,,,,,,,,,,,,,,,,,,,,GRSItem-1124,,No,Public,,,Discharge monitoring and water reclamation plant reports,,,,,,"Value of records based on their usefulness for carrying out the agency’s current business.,These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",,,No,,,,,,,,,,,,,,,,,,,01124,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1124,,,,,,,,,,,,,,,,,,,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",,,,,,,,Public Utilities,,,,,,,,,1124,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-16,,,,,,,,,,,,,,,,,,,,,,01124,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1124,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",,,,Discharge monitoring and water,,,,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",,,,,,,,,,,,,"MUN-22-16,GRS-1124,1124,Discharge monitoring and water reclamation plant reports,Discharge monitoring and water,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).,These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-16,GRS-1124,1124,Discharge monitoring and water reclamation plant reports,Discharge monitoring and water,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).,These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1124,,,,,,,1124,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Protest files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Protest files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857828904960,,,,,,,,,,,,,,,,,,,,GRSItem-949,,No,Public,,,Protest files,,,,,,",These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.",,,No,,,,,,,,,,,,,,,,,,,00949,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,949,,,,,,,,,,,,,,,,,,,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,,,,,,,,Special Assessment,,,,,,,,,949,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-12-3,,,,,,,,,,,,,,,,,,,,,,00949,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-949,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,,,,Protest files,,,,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,,,,,,,,,,,,,"MUN-12-3,GRS-949,949,Protest files,Protest files,Item,Current,Finalized,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Public,Special Assessment",,,,,,,,,,,,,,,,,,,,Special Assessment,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-12-3,GRS-949,949,Protest files,Protest files,Item,Current,Finalized,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,949,,,,,,,949,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after removal of meter"" to ""after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Meter location records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Meter location records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857829953536,,,,,,,,,,,,,,,,,,,,GRSItem-1131,,No,Public,,,Meter location records,,,,,,"Retention changed from ""after removal of meter"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",,,No,,,,,,,,,,,,,,,,,,,01131,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1131,,,,,,,,,,,,,,,,,,,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",,,,,,,,Public Utilities,,,,,,,,,1131,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-23,,,,,,,,,,,,,,,,,,,,,,01131,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1131,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address, work order number, size of meter, contractor, owner, plumber and date installed.",,,,Meter location records,,,,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address, work order number, size of meter, contractor, owner, plumber and date installed.",,,,,,,,,,,,,"MUN-22-23,GRS-1131,1131,Meter location records,Meter location records,Item,Current,Finalized,Retention changed from ""after removal of meter"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.,These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-23,GRS-1131,1131,Meter location records,Meter location records,Item,Current,Finalized,Retention changed from ""after removal of meter"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.,These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1131,,,,,,,1131,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address, work order number, size of meter, contractor, owner, plumber and date installed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Street name and house number files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of communities of our state.,,,,Street name and house number files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857831002112,,,,,,,,,,,,,,,,,,,,GRSItem-1167,,No,Public,,,Street name and house number files,,,,,,"These records have historical value based on their contribution to knowledge and understanding of communities of our state.,These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,,No,,,,,,,,,,,,,,,,,,,01167,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1167,,,,,,,,,,,,,,,,,,,,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,,,,,,,Public Works,,,,,,,,,1167,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-23-21,,,,,,,,,,,,,,,,,,,,,,01167,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1167,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"These files contain records relating to street dedications, street closings, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,,,Street name and house number f,,,,,"These files contain records relating to street dedications, street closings, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,,,,,,,,,,,,"MUN-23-21,GRS-1167,1167,Street name and house number files,Street name and house number f,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of communities of our state.,These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.,These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-21,GRS-1167,1167,Street name and house number files,Street name and house number f,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of communities of our state.,These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.,These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1167,,,,,,,1167,"These files contain records relating to street dedications, street closings, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equipment inventories files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Equipment inventories files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857833099264,,,,,,,,,,,,,,,,,,,,GRSItem-1302,,No,Public,,,Equipment inventories files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.",,,No,,,,,,,,,,,,,,,,,,,01302,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1302,,,,,,,,,,,,,,,,,,,,"These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.",,,,,,,,Facility Management,,,,,,,,,1302,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-4-3,,,,,,,,,,,,,,,,,,,,,,01302,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1302,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,"These files contain the annual inventory of equipment, supplies and other items owned or administered by the governmental entity.",,,,Equipment inventories files,,,,,"These files contain the annual inventory of equipment, supplies and other items owned or administered by the governmental entity.",,,,,,,,,,,,,"SD-4-3,GRS-1302,1302,Equipment inventories files,Equipment inventories files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.,These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-4-3,GRS-1302,1302,Equipment inventories files,Equipment inventories files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.,These files contain the annual inventory of equipment\, supplies and other items owned or administered by the governmental entity.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1302,,,,,,,1302,"These files contain the annual inventory of equipment, supplies and other items owned or administered by the governmental entity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Daily filter log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Daily filter log,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857834147840,,,,,,,,,,,,,,,,,,,,GRSItem-1121,,No,Public,,,Daily filter log,,,,,,"Value of records based on their usefulness for carrying out the agency’s current business.,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.",,,No,,,,,,,,,,,,,,,,,,,01121,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1121,,,,,,,,,,,,,,,,,,,,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,,,,,,,,Public Utilities,,,,,,,,,1121,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-13,,,,,,,,,,,,,,,,,,,,,,01121,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1121,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,,,,Daily filter log,,,,,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,,,,,,,,,,,,,"MUN-22-13,GRS-1121,1121,Daily filter log,Daily filter log,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-13,GRS-1121,1121,Daily filter log,Daily filter log,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1121,,,,,,,1121,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Class ""c"" road funding project files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,"Class ""c"" road funding project files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857835196416,,,,,,,,,,,,,,,,,,,,GRSItem-1148,,No,Public,,,"Class ""c"" road funding project files",,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).",,,No,,,,,,,,,,,,,,,,,,,01148,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1148,,,,,,,,,,,,,,,,,,,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).",,,,,,,,Public Works,,,,,,,,,1148,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-23-2,,,,,,,,,,,,,,,,,,,,,,01148,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1148,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours, vehicle usage, and material used).",,,,"Class ""c"" road funding project",,,,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours, vehicle usage, and material used).",,,,,,,,,,,,,"MUN-23-2,GRS-1148,1148,Class ""c"" road funding project files,Class ""c"" road funding project,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).,These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-2,GRS-1148,1148,Class ""c"" road funding project files,Class ""c"" road funding project,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).,These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1148,,,,,,,1148,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 72-2-108 (2008)). The files include amount of funds allocated and how they were spent for each project (man-hours, vehicle usage, and material used).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Fire code inspection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Fire code inspection records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857837293568,,,,,,,,,,,,,,,,,,,,GRSItem-1220,,No,Public,,,Fire code inspection records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",,,No,,,,,,,,,,,,,,,,,,,01220,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1220,,,,,,,,,,,,,,,,,,,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",,,,,,,,Fire Department,,,,,,,,,1220,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-26-3,,,,,,,,,,,,,,,,,,,,,,01220,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1220,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence, copy of business license, brief history of building, notices of violations, citations, inspection of reports, and various inspection forms.",,,,Fire code inspection records,,,,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence, copy of business license, brief history of building, notices of violations, citations, inspection of reports, and various inspection forms.",,,,,,,,,,,,,"MUN-26-3,GRS-1220,1220,Fire code inspection records,Fire code inspection records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.,These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.,Public,Fire Department",,,,,,,,,,,,,,,,,,,,Fire Department,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-3,GRS-1220,1220,Fire code inspection records,Fire code inspection records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.,These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1220,,,,,,,1220,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence, copy of business license, brief history of building, notices of violations, citations, inspection of reports, and various inspection forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,School general ledgers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,School general ledgers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857839390720,,,,,,,,,,,,,,,,,,,,GRSItem-1316,,No,Public,,,School general ledgers,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,No,,,,,,,,,,,,,,,,,,,01316,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1316,,,,,,,,,,,,,,,,,,,,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,Financial Management,,,,,,,,,1316,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-5-14,,,,,,,,,,,,,,,,,,,,,,01316,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1316,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,School general ledgers,,,,,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,,,,,,"SD-5-14,GRS-1316,1316,School general ledgers,School general ledgers,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-14,GRS-1316,1316,School general ledgers,School general ledgers,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1316,,,,,,,1316,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Engineer daily log books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Engineer daily log books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857840439296,,,,,,,,,,,,,,,,,,,,GRSItem-958,,No,Public,,,Engineer daily log books,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.",,,No,,,,,,,,,,,,,,,,,,,00958,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,958,,,,,,,,,,,,,,,,,,,,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,,,,,,,,Airport,,,,,,,,,958,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-13-5,,,,,,,,,,,,,,,,,,,,,,00958,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-958,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,,,,,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,,,,Engineer daily log books,,,,,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,,,,,,,,,,,,,"MUN-13-5,GRS-958,958,Engineer daily log books,Engineer daily log books,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-5,GRS-958,958,Engineer daily log books,Engineer daily log books,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,958,,,,,,,958,These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Daily operational log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Daily operational log,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857842536448,,,,,,,,,,,,,,,,,,,,GRSItem-1122,,No,Public,,,Daily operational log,,,,,,"Value of records based on their usefulness for carrying out the agency’s current business.,This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",,,No,,,,,,,,,,,,,,,,,,,01122,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1122,,,,,,,,,,,,,,,,,,,,"This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",,,,,,,,Public Utilities,,,,,,,,,1122,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-14,,,,,,,,,,,,,,,,,,,,,,01122,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1122,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",,,,Daily operational log,,,,,"This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",,,,,,,,,,,,,"MUN-22-14,GRS-1122,1122,Daily operational log,Daily operational log,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.,This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-14,GRS-1122,1122,Daily operational log,Daily operational log,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.,This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1122,,,,,,,1122,"This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention phrase 'provided annual chart is compiled' removed to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Water flow weekly recorder charts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Water flow weekly recorder charts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857843585024,,,,,,,,,,,,,,,,,,,,GRSItem-1134,,No,Public,,,Water flow weekly recorder charts,,,,,,"Retention phrase 'provided annual chart is compiled' removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.",,,No,,,,,,,,,,,,,,,,,,,01134,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1134,,,,,,,,,,,,,,,,,,,,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.",,,,,,,,Public Utilities,,,,,,,,,1134,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-26,,,,,,,,,,,,,,,,,,,,,,01134,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1134,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well, during a weekly period.",,,,Water flow weekly recorder cha,,,,,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well, during a weekly period.",,,,,,,,,,,,,"MUN-22-26,GRS-1134,1134,Water flow weekly recorder charts,Water flow weekly recorder cha,Item,Current,Finalized,Retention phrase 'provided annual chart is compiled' removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.,These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-26,GRS-1134,1134,Water flow weekly recorder charts,Water flow weekly recorder cha,Item,Current,Finalized,Retention phrase 'provided annual chart is compiled' removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.,These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1134,,,,,,,1134,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well, during a weekly period.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Municipal intersection case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Municipal intersection case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857845682176,,,,,,,,,,,,,,,,,,,,GRSItem-1155,,No,Public,,,Municipal intersection case files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.",,,No,,,,,,,,,,,,,,,,,,,01155,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1155,,,,,,,,,,,,,,,,,,,,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.",,,,,,,,Public Works,,,,,,,,,1155,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-23-9,,,,,,,,,,,,,,,,,,,,,,01155,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1155,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually), requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections, and a traffic accident history.",,,,Municipal intersection case fi,,,,,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually), requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections, and a traffic accident history.",,,,,,,,,,,,,"MUN-23-9,GRS-1155,1155,Municipal intersection case files,Municipal intersection case fi,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.,These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-9,GRS-1155,1155,Municipal intersection case files,Municipal intersection case fi,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.,These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1155,,,,,,,1155,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually), requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections, and a traffic accident history.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sewer main location plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Sewer main location plats,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857847779328,,,,,,,,,,,,,,,,,,,,GRSItem-1136,,No,Public,,,Sewer main location plats,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",,,No,,,,,,,,,,,,,,,,,,,01136,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1136,,,,,,,,,,,,,,,,,,,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",,,,,,,,Public Utilities,,,,,,,,,1136,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,MUN-22-28,,,,,,,,,,,,,,,,,,,,,,01136,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1136,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.",,,,Sewer main location plats,,,,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.",,,,,,,,,,,,,"MUN-22-28,GRS-1136,1136,Sewer main location plats,Sewer main location plats,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.,These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-28,GRS-1136,1136,Sewer main location plats,Sewer main location plats,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.,These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1136,,,,,,,1136,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equipment standards guide,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Equipment standards guide,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857849876480,,,,,,,,,,,,,,,,,,,,GRSItem-1253,,No,Public,,,Equipment standards guide,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.",,,No,,,,,,,,,,,,,,,,,,,01253,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1253,,,,,,,,,,,,,,,,,,,,"These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.",,,,,,,,Administrative,,,,,,,,,1253,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-1-5,,,,,,,,,,,,,,,,,,,,,,01253,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1253,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,"These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description, estimated or guaranteed price, and quantity allowed.",,,,Equipment standards guide,,,,,"These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description, estimated or guaranteed price, and quantity allowed.",,,,,,,,,,,,,"SD-1-5,GRS-1253,1253,Equipment standards guide,Equipment standards guide,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.,These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-5,GRS-1253,1253,Equipment standards guide,Equipment standards guide,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.,These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description\, estimated or guaranteed price\, and quantity allowed.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1253,,,,,,,1253,"These are standards developed for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description, estimated or guaranteed price, and quantity allowed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Block history monthly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Block history monthly reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857851973632,,,,,,,,,,,,,,,,,,,,GRSItem-1390,,No,Public,,,Block history monthly reports,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).",,,No,,,,,,,,,,,,,,,,,,,01390,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1390,,,,,,,,,,,,,,,,,,,,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,,,,,,,,Education,,,,,,,,,1390,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-9-3,,,,,,,,,,,,,,,,,,,,,,01390,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1390,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,,,,Block history monthly reports,,,,,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,,,,,,,,,,,,,"SD-9-3,GRS-1390,1390,Block history monthly reports,Block history monthly reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-9-3,GRS-1390,1390,Block history monthly reports,Block history monthly reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1390,,,,,,,1390,These monthly reports provide geographic projections on student enrollment. They are printed as needed and are used for future planning. The reports contain the number of people living on each block (or grid) within city or county and the number of school age per block (or grid).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Student employee records,,,,,,,,,,0.094103105,,,,,,,,,,,Student employee files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student employee files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857853022208,,,,,,,,,,,,,,,,,,,,GRSItem-1437,,No,Private,,,Student employee files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01437,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,1437,,,,,,,,,,,SG-18-3,,,,,,,,,"These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.",,,,,,,,Human Resources,,,,,,,,,1437,,,,,,GRS-2038,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-14-9,,,,,,,,,,,,,,,,,,,,,,01437,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1437,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,,,,,"These files document students temporarily hired by the school district for groundskeeping, building maintenance, answering telephones, and office assistance. They include application, evaluation, work schedule,and related correspondence.",,,,Student employee files,,,,,"These files document students temporarily hired by the school district for groundskeeping, building maintenance, answering telephones, and office assistance. They include application, evaluation, work schedule,and related correspondence.",,,,,,,,,,,,,"SD-14-9,GRS-1437,1437,Student employee files,Student employee files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.,These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.,Private,Human Resources",,,,21507,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-9,GRS-1437,1437,Student employee files,Student employee files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.,These files document students temporarily hired by the school district for groundskeeping\, building maintenance\, answering telephones\, and office assistance. They include application\, evaluation\, work schedule\,and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1437,,,,,,,1437,"These files document students temporarily hired by the school district for groundskeeping, building maintenance, answering telephones, and office assistance. They include application, evaluation, work schedule,and related correspondence.",,,,,,,,,,,,,,,,,"Student employee records,SG-18-3,GRS-2038",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after expiration of bond"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,School bond issue files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business and financial obligations.,,,,School bond issue files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857854070784,,,,,,,,,,,,,,,,,,,,GRSItem-1285,,No,Public,,,School bond issue files,,,,,,"Retention changed from ""after expiration of bond"" to ""final action"".,Value of records is based on their usefulness for carrying out the agency’s current business and financial obligations.,These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.",,,No,,,,,,,,,,,,,,,,,,,01285,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business and financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1285,,,,,,,,,,,,,,,,,,,,"These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.",,,,,,,,Bonds and Bonding,,,,,,,,,1285,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-2-1,,,,,,,,,,,,,,,,,,,,,,01285,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1285,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,"These files document the implementation of significant school district bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of school district indebtedness.",,,,School bond issue files,,,,,"These files document the implementation of significant school district bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of school district indebtedness.",,,,,,,,,,,,,"SD-2-1,GRS-1285,1285,School bond issue files,School bond issue files,Item,Current,Finalized,Retention changed from ""after expiration of bond"" to ""final action"".,Value of records is based on their usefulness for carrying out the agency’s current business and financial obligations.,These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.,These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 10 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-1,GRS-1285,1285,School bond issue files,School bond issue files,Item,Current,Finalized,Retention changed from ""after expiration of bond"" to ""final action"".,Value of records is based on their usefulness for carrying out the agency’s current business and financial obligations.,These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.,These files document the implementation of significant school district bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of school district indebtedness.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1285,,,,,,,1285,"These files document the implementation of significant school district bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of school district indebtedness.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Lane change records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Lane change records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857855119360,,,,,,,,,,,,,,,,,,,,GRSItem-1440,,No,Private,,,Lane change records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.",,,No,,,,,,,,,,,,,,,,,,,01440,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,1440,,,,,,,,,,,,,,,,,,,,"These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.",,,,,,,,Human Resources,,,,,,,,,1440,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-14-12,,,,,,,,,,,,,,,,,,,,,,01440,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1440,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,,,,,"These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved, denied or request additional information. The records include the request, the committee review and decision, and if approved date training completed. These records may be filed in the personnel file.",,,,Lane change records,,,,,"These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved, denied or request additional information. The records include the request, the committee review and decision, and if approved date training completed. These records may be filed in the personnel file.",,,,,,,,,,,,,"SD-14-12,GRS-1440,1440,Lane change records,Lane change records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.,These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-12,GRS-1440,1440,Lane change records,Lane change records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.,These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1440,,,,,,,1440,"These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved, denied or request additional information. The records include the request, the committee review and decision, and if approved date training completed. These records may be filed in the personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Pupil transportation permission slip,Transportation allowance applications,Home excuse file",,,,,"Retention wording changed from ""end of school year"" to '1 year' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Student permission and passes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student permission and passes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857857216512,,,,,,,,,,,,,,,,,,,,GRSItem-1505,,No,,,,Student permission and passes,,,,,,"Retention wording changed from ""end of school year"" to '1 year' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.",,,No,,,,,,,,,,,,,,,,,,,01505,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,1505,,,,,,,,,,,"SD-19-35,SD-19-56,SD-19-23",,,,,,,,,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,,,,,,,,Education,,,,,,,,,1505,,,,,,"GRS-1543,GRS-1564,GRS-1531",,2024-11-07T17:00:57.255Z,,,,,,,,,SD-17-31,,,,,,,,,,,,,,,,,,,,,,01505,,,,,,2013-08-01T00:00:00Z,,,,,,,GRS-1505,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,,,,,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,,,,Student permission and passes,,,,,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,,,,,,,,,,,,,"SD-17-31,GRS-1505,1505,Student permission and passes,Student permission and passes,Item,Current,Finalized,Retention wording changed from ""end of school year"" to '1 year' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,Education",,,,"2632,2640,2706",,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-31,GRS-1505,1505,Student permission and passes,Student permission and passes,Item,Current,Finalized,Retention wording changed from ""end of school year"" to '1 year' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1505,,,,,,,1505,These records document parent or guardian consent for their student to participate in an activity or leave school during school hours.,,,,,,,,,,,,,,,,,"Pupil transportation permission slip,Transportation allowance applications,Home excuse file,SD-19-35,SD-19-56,SD-19-23,GRS-1543,GRS-1564,GRS-1531",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,School compliance certification forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,School compliance certification forms,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857859313664,,,,,,,,,,,,,,,,,,,,GRSItem-1489,,No,Public,,,School compliance certification forms,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.",,,No,,,,,,,,,,,,,,,,,,,01489,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1489,,,,,,,,,,,,,,,,,,,,"These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.",,,,,,,,Education,,,,,,,,,1489,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-17-14,,,,,,,,,,,,,,,,,,,,,,01489,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1489,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president, district's fee schedule, fee policy, fee waiver policy, and community service policy.",,,,School compliance certificatio,,,,,"These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president, district's fee schedule, fee policy, fee waiver policy, and community service policy.",,,,,,,,,,,,,"SD-17-14,GRS-1489,1489,School compliance certification forms,School compliance certificatio,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.,These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-14,GRS-1489,1489,School compliance certification forms,School compliance certificatio,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.,These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president\, district's fee schedule\, fee policy\, fee waiver policy\, and community service policy.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1489,,,,,,,1489,"These records are submitted to the State Office of Education (USOE)in accordance with UCA 53A-3-403(4) (2004). Individual school principals submit information to the District which is then compiled and submitted to the USOE on school fee waivers. The forms include names of superintendent and school board president, district's fee schedule, fee policy, fee waiver policy, and community service policy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Graduation programs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,Graduation programs,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857861410816,,,,,,,,,,,,,,,,,,,,GRSItem-1529,,No,Public,,,Graduation programs,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.",,,No,,,,,,,,,,,,,,,,,,,01529,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2000-02-01,,,,,1529,,,,,,,,,,,,,,,,,,,,"These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.",,,,,,,,"Colleges and Universities,Education",,,,,,,,,1529,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-19-21,,,,,,,,,,,,,,,,,,,,,,01529,,,,,,2000-02-01T00:00:00Z,,,,,,,GRS-1529,,,,,,,,,,,,,,,,,,,,,,,,,,2000-02-01,,,,,,,,,"These are programs for graduations. The programs include high school or college, date, time and location of the commencement ceremonies, scheduled program, lists of honor graduates, and listing of all graduates.",,,,Graduation programs,,,,,"These are programs for graduations. The programs include high school or college, date, time and location of the commencement ceremonies, scheduled program, lists of honor graduates, and listing of all graduates.",,,,,,,,,,,,,"SD-19-21,GRS-1529,1529,Graduation programs,Graduation programs,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.,These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.,Public,Colleges and Universities,Education",,,,,,,,,,,,,,,,,,,,"Colleges and Universities,Education",,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-21,GRS-1529,1529,Graduation programs,Graduation programs,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.,These are programs for graduations. The programs include high school or college\, date\, time and location of the commencement ceremonies\, scheduled program\, lists of honor graduates\, and listing of all graduates.,Public,Colleges and Universities,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Colleges and Universities,Education",1529,,,,,,,1529,"These are programs for graduations. The programs include high school or college, date, time and location of the commencement ceremonies, scheduled program, lists of honor graduates, and listing of all graduates.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Conference sponsorship files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value as they provide evidence of government deliberations, decisions, and action relating to major social, economic, and environmental issues.",,,,Conference sponsorship files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857862459392,,,,,,,,,,,,,,,,,,,,GRSItem-1700,,No,Public,,,Conference sponsorship files,,,,,,"These records have historical value as they provide evidence of government deliberations\, decisions\, and action relating to major social\, economic\, and environmental issues.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.",,,No,,,,,,,,,,,,,,,,,,,01700,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value as they provide evidence of government deliberations\, decisions\, and action relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,1700,,,,,,,,,,,,,,,,,,,,"Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.",,,,,,,,Administrative,,,,,,,,,1700,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-1-50,,,,,,,,,,,,,,,,,,,,,,01700,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1700,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,,,,,"Records created by an agency sponsoring a conference, workshop, or seminar. Information may include copies of conference agenda, programs, brochures, reports, advertising information for the conference, presentations, speeches, significant correspondence, and related material.",,,,Conference sponsorship files,,,,,"Records created by an agency sponsoring a conference, workshop, or seminar. Information may include copies of conference agenda, programs, brochures, reports, advertising information for the conference, presentations, speeches, significant correspondence, and related material.",,,,,,,,,,,,,"SG-1-50,GRS-1700,1700,Conference sponsorship files,Conference sponsorship files,Item,Current,Finalized,These records have historical value as they provide evidence of government deliberations\, decisions\, and action relating to major social\, economic\, and environmental issues.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-50,GRS-1700,1700,Conference sponsorship files,Conference sponsorship files,Item,Current,Finalized,These records have historical value as they provide evidence of government deliberations\, decisions\, and action relating to major social\, economic\, and environmental issues.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1700,,,,,,,1700,"Records created by an agency sponsoring a conference, workshop, or seminar. Information may include copies of conference agenda, programs, brochures, reports, advertising information for the conference, presentations, speeches, significant correspondence, and related material.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bus transportation rules and regulations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Bus transportation rules and regulations,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857866653696,,,,,,,,,,,,,,,,,,,,GRSItem-1517,,No,Public,,,Bus transportation rules and regulations,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.",,,No,,,,,,,,,,,,,,,,,,,01517,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,1517,,,,,,,,,,,,,,,,,,,,"These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.",,,,,,,,Education,,,,,,,,,1517,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-19-9,,,,,,,,,,,,,,,,,,,,,,01517,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1517,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,,,,,"These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,Bus transportation rules and r,,,,,"These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,,,,,,,,,,"SD-19-9,GRS-1517,1517,Bus transportation rules and regulations,Bus transportation rules and r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-9,GRS-1517,1517,Bus transportation rules and regulations,Bus transportation rules and r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1517,,,,,,,1517,"These rules and regulations document parents'/guardian's receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Lunch room summary of meals served report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Lunch room summary of meals served report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857868750848,,,,,,,,,,,,,,,,,,,,GRSItem-1534,,No,Public,,,Lunch room summary of meals served report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n",,,No,,,,,,,,,,,,,,,,,,,01534,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1534,,,,,,,,,,,,,,,,,,,,"This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n",,,,,,,,Education,,,,,,,,,1534,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-19-26,,,,,,,,,,,,,,,,,,,,,,01534,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1534,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items, milk and meals served by category (free, reduced, paid, adult). 

",,,,Lunch room summary of meals se,,,,,"This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items, milk and meals served by category (free, reduced, paid, adult). 

",,,,,,,,,,,,,"SD-19-26,GRS-1534,1534,Lunch room summary of meals served report,Lunch room summary of meals se,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n,This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-26,GRS-1534,1534,Lunch room summary of meals served report,Lunch room summary of meals se,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n,This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items\, milk and meals served by category (free\, reduced\, paid\, adult). \n\n,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1534,,,,,,,1534,"This monthly sheet records all meals served. It is used to create quarterly and annual reports. It contains a breakdown of a la carte items, milk and meals served by category (free, reduced, paid, adult). 

",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Natural disaster and damage survey of public buildings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of government actions relating to major social, economic, and environmental issues.",,,,Natural disaster and damage survey of public buildings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857869799424,,,,,,,,,,,,,,,,,,,,GRSItem-1784,,No,Public,,,Natural disaster and damage survey of public buildings,,,,,,"These records have historical value based on their evidence of government actions relating to major social\, economic\, and environmental issues.,Survey and analysis of damage done to public buildings during natural disasters.",,,No,,,,,,,,,,,,,,,,,,,01784,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of government actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1784,,,,,,,,,,,,,,,,,,,,Survey and analysis of damage done to public buildings during natural disasters.,,,,,,,,Facility Management,,,,,,,,,1784,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-6-9,,,,,,,,,,,,,,,,,,,,,,01784,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1784,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Survey and analysis of damage done to public buildings during natural disasters.,,,,Natural disaster and damage su,,,,,Survey and analysis of damage done to public buildings during natural disasters.,,,,,,,,,,,,,"SG-6-9,GRS-1784,1784,Natural disaster and damage survey of public buildings,Natural disaster and damage su,Item,Current,Finalized,These records have historical value based on their evidence of government actions relating to major social\, economic\, and environmental issues.,Survey and analysis of damage done to public buildings during natural disasters.,Survey and analysis of damage done to public buildings during natural disasters.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-6-9,GRS-1784,1784,Natural disaster and damage survey of public buildings,Natural disaster and damage su,Item,Current,Finalized,These records have historical value based on their evidence of government actions relating to major social\, economic\, and environmental issues.,Survey and analysis of damage done to public buildings during natural disasters.,Survey and analysis of damage done to public buildings during natural disasters.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1784,,,,,,,1784,Survey and analysis of damage done to public buildings during natural disasters.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retroactive pay requests for state employees,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Retroactive pay requests for state employees,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857870848000,,,,,,,,,,,,,,,,,,,,GRSItem-1900,,No,Private,,,Retroactive pay requests for state employees,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.",,,No,,,,,,,,,,,,,,,,,,,01900,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,1900,,,,,,,,,,,,,,,,,,,,"Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.",,,,,,,,Payroll,,,,,,,,,1900,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-10-27,,,,,,,,,,,,,,,,,,,,,,01900,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1900,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,,,,,"Records which document requests for retroactive payments to state employees, such as when a pay increase was not made in a timely manner. Information includes name, low organization number, social security number, effective date, number of regular hours, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.",,,,Retroactive pay requests for s,,,,,"Records which document requests for retroactive payments to state employees, such as when a pay increase was not made in a timely manner. Information includes name, low organization number, social security number, effective date, number of regular hours, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.",,,,,,,,,,,,,"SG-10-27,GRS-1900,1900,Retroactive pay requests for state employees,Retroactive pay requests for s,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.,Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-27,GRS-1900,1900,Retroactive pay requests for state employees,Retroactive pay requests for s,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.,Records which document requests for retroactive payments to state employees\, such as when a pay increase was not made in a timely manner. Information includes name\, low organization number\, social security number\, effective date\, number of regular hours\, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1900,,,,,,,1900,"Records which document requests for retroactive payments to state employees, such as when a pay increase was not made in a timely manner. Information includes name, low organization number, social security number, effective date, number of regular hours, and new hourly rate. These records are kept for audit purposes. The actual retroactive payment is part of the master payroll files maintained by the Division of Finance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly department of agriculture food usage sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Monthly department of agriculture food usage sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857872945152,,,,,,,,,,,,,,,,,,,,GRSItem-1538,,No,Public,,,Monthly department of agriculture food usage sheet,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,No,,,,,,,,,,,,,,,,,,,01538,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1538,,,,,,,,,,,,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,,,,,,Education,,,,,,,,,1538,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SD-19-30,,,,,,,,,,,,,,,,,,,,,,01538,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1538,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,Monthly department of agricult,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,"SD-19-30,GRS-1538,1538,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-30,GRS-1538,1538,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1538,,,,,,,1538,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Substance use disorder records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Substance use disorder records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,This retention is the same as client case files under the Department of Human Services general retention schedule for adult and children case f iles.????https://archives.utah.gov/recordsmanagement/grs/h manservicesgrs-4 html,,,,,,1815083857875042304,,,,,,,,,,,,,,,,,,,,GRSItem-1734,,No,,,,Substance use disorder records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.,This retention is the same as client case files under the Department of Human Services general retention schedule for adult and children case f iles.????https://archives.utah.gov/recordsmanagement/grs/h manservicesgrs-4 html",,,No,,,,,,,,,,,,,,,,,,,01734,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-07-01,,,,,1734,,,,,,,,,,,,,,,,,,,,"These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.",,,,,,,,Administrative,,,,,,,,,1734,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-1-87,,,,,,,,,,,,,,,,,,,,,,01734,,,,,,2017-07-01T00:00:00Z,,,,,,,GRS-1734,,,,,,,,,,,,,,,,,,,,,,,,,,2017-07-01,,,,,,,,,"These records document the planning and treatment of substance use disorder clients. Information includes assessments, evaluations, clinical and physician notes, employment records, visiting arrangements, and related records.",,,,Substance use disorder records,,,,,"These records document the planning and treatment of substance use disorder clients. Information includes assessments, evaluations, clinical and physician notes, employment records, visiting arrangements, and related records.",,,,,,,,,,,,,"SG-1-87,GRS-1734,1734,Substance use disorder records,Substance use disorder records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.,This retention is the same as client case files under the Department of Human Services general retention schedule for adult and children case f iles.????https://archives.utah.gov/recordsmanagement/grs/h manservicesgrs-4 html,These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-87,GRS-1734,1734,Substance use disorder records,Substance use disorder records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.,This retention is the same as client case files under the Department of Human Services general retention schedule for adult and children case f iles.????https://archives.utah.gov/recordsmanagement/grs/h manservicesgrs-4 html,These records document the planning and treatment of substance use disorder clients. Information includes assessments\, evaluations\, clinical and physician notes\, employment records\, visiting arrangements\, and related records.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1734,,,,,,,1734,"These records document the planning and treatment of substance use disorder clients. Information includes assessments, evaluations, clinical and physician notes, employment records, visiting arrangements, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Bank daily totals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,Bank daily totals,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857877139456,,,,,,,,,,,,,,,,,,,,GRSItem-1797,,No,Public,,,Bank daily totals,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Daily report from bank that is used for reconciliation.",,,No,,,,,,,,,,,,,,,,,,,01797,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1797,,,,,,,,,,,,,,,,,,,,Daily report from bank that is used for reconciliation.,,,,,,,,Financial Management,,,,,,,,,1797,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-7-8,,,,,,,,,,,,,,,,,,,,,,01797,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1797,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,Daily report from bank that is used for reconciliation.,,,,Bank daily totals,,,,,Daily report from bank that is used for reconciliation.,,,,,,,,,,,,,"SG-7-8,GRS-1797,1797,Bank daily totals,Bank daily totals,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Daily report from bank that is used for reconciliation.,Daily report from bank that is used for reconciliation.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-8,GRS-1797,1797,Bank daily totals,Bank daily totals,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Daily report from bank that is used for reconciliation.,Daily report from bank that is used for reconciliation.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1797,,,,,,,1797,Daily report from bank that is used for reconciliation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Supply management files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Supply management files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857881333760,,,,,,,,,,,,,,,,,,,,GRSItem-1987,,No,Public,,,Supply management files,,,,,,",Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).",,,No,,,,,,,,,,,,,,,,,,,01987,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1987,,,,,,,,,,,,,,,,,,,,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,,,,,,,,Purchasing,,,,,,,,,1987,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-13-13,,,,,,,,,,,,,,,,,,,,,,01987,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1987,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,,,,Supply management files,,,,,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,,,,,,,,,,,,,"SG-13-13,GRS-1987,1987,Supply management files,Supply management files,Item,Current,Finalized,,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-13,GRS-1987,1987,Supply management files,Supply management files,Item,Current,Finalized,,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1987,,,,,,,1987,Files of reports on supply requirements and procurement matters submitted for supply management purposes (other than those incorporated in case files or other files of a general nature).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Arrest reports,Arrest reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Arrest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Arrest records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857882382336,,,,,,,,,,,,,,,,,,,,GRSItem-2028,,No,,,,Arrest records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.",,,No,,,,,,,,,,,,,,,,,,,02028,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,2028,,,,,,,,,,,"MUN-21-3,CO-16-2",,,,,,,,,"These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.",,,,,,,,Law Enforcement,,,,,,,,,2028,,,,,,"GRS-1062,GRS-318",,2024-11-07T17:00:57.255Z,,,,,,,,,SG-17-6,,,,,,,,,,,,,,,,,,,,,,02028,,,,,,2015-08-01T00:00:00Z,,,,,,,GRS-2028,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,,,,,"These are records of prisoners confined in jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed , term of sentence, and discharge date.",,,,Arrest records,,,,,"These are records of prisoners confined in jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed , term of sentence, and discharge date.",,,,,,,,,,,,,"SG-17-6,GRS-2028,2028,Arrest records,Arrest records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.,These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.,Law Enforcement",,,,"2875,3177",,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-6,GRS-2028,2028,Arrest records,Arrest records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.,These are records of prisoners confined in jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed \, term of sentence\, and discharge date.,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,2028,,,,,,,2028,"These are records of prisoners confined in jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed , term of sentence, and discharge date.",,,,,,,,,,,,,,,,,"Arrest reports,Arrest reports,MUN-21-3,CO-16-2,GRS-1062,GRS-318",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Financial aid records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Financial aid records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,'Separation' can mean 5 years from end of award year that the student last attended.,,,,,,1815083857883430912,,,,,,,,,,,,,,,,,,,,GRSItem-2043,,No,,,,Financial aid records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,'Separation' can mean 5 years from end of award year that the student last attended.",,,No,,,,,,,,,,,,,,,,,,,02043,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2043,,,,,,,,,,,,,,,,,,,,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,,,,,,,,Colleges and Universities,,,,,,,,,2043,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-18-8,,,,,,,,,,,,,,,,,,,,,,02043,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2043,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,,,,Financial aid records,,,,,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,,,,,,,,,,,,,"SG-18-8,GRS-2043,2043,Financial aid records,Financial aid records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,'Separation' can mean 5 years from end of award year that the student last attended.,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-8,GRS-2043,2043,Financial aid records,Financial aid records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,'Separation' can mean 5 years from end of award year that the student last attended.,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2043,,,,,,,2043,These records document students' applications and awards of financial aid. Information necessary to support the borrower's eligibility and participation is included.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Surplus property forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Surplus property forms,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857884479488,,,,,,,,,,,,,,,,,,,,GRSItem-1992,,No,Public,,,Surplus property forms,,,,,,",Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.",,,No,,,,,,,,,,,,,,,,,,,01992,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,1992,,,,,,,,,,,,,,,,,,,,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,,,,,,,,Facility Management,,,,,,,,,1992,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-14-1,,,,,,,,,,,,,,,,,,,,,,01992,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-1992,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,,,,,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,,,,Surplus property forms,,,,,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,,,,,,,,,,,,,"SG-14-1,GRS-1992,1992,Surplus property forms,Surplus property forms,Item,Current,Finalized,,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-14-1,GRS-1992,1992,Surplus property forms,Surplus property forms,Item,Current,Finalized,,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1992,,,,,,,1992,Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student housing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Student housing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857885528064,,,,,,,,,,,,,,,,,,,,GRSItem-2045,,No,,,,Student housing records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.",,,No,,,,,,,,,,,,,,,,,,,02045,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2045,,,,,,,,,,,,,,,,,,,,"These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.",,,,,,,,Colleges and Universities,,,,,,,,,2045,,,,,,,,2024-11-07T17:00:57.255Z,,,,,,,,,SG-18-10,,,,,,,,,,,,,,,,,,,,,,02045,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2045,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document the occupancy of student residences. Information includes residence hall or apartment applications, contracts, accounting records, maintenance, and related information.",,,,Student housing records,,,,,"These records document the occupancy of student residences. Information includes residence hall or apartment applications, contracts, accounting records, maintenance, and related information.",,,,,,,,,,,,,"SG-18-10,GRS-2045,2045,Student housing records,Student housing records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.,These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-10,GRS-2045,2045,Student housing records,Student housing records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.,These records document the occupancy of student residences. Information includes residence hall or apartment applications\, contracts\, accounting records\, maintenance\, and related information.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2045,,,,,,,2045,"These records document the occupancy of student residences. Information includes residence hall or apartment applications, contracts, accounting records, maintenance, and related information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""or 1 year after removal from county"" to ""or 1 year after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Mobile home assessment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Mobile home assessment records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857934811136,,,,,,,,,,,,,,,,,,,,GRSItem-207,,No,Public,,,Mobile home assessment records,,,,,,"Retention wording changed from ""or 1 year after removal from county"" to ""or 1 year after final action"" to meet new language requirements.,,These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.",,,No,,,,,,,,,,,,,,,,,,,00207,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,207,,,,,,,,,,,,,,,,,,,,"These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.",,,,,,,,Assessor,,,,,,,,,207,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-11-7,,,,,,,,,,,,,,,,,,,,,,00207,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-207,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These records are tax assessments on mobile homes. They include the owner's name, taxing district, account number, address, make, model, location, vehicle identification number, cost and percentage of assessment, a record of payment and sometimes a picture of the unit.",,,,Mobile home assessment records,,,,,"These records are tax assessments on mobile homes. They include the owner's name, taxing district, account number, address, make, model, location, vehicle identification number, cost and percentage of assessment, a record of payment and sometimes a picture of the unit.",,,,,,,,,,,,,"CO-11-7,GRS-207,207,Mobile home assessment records,Mobile home assessment records,Item,Current,Finalized,Retention wording changed from ""or 1 year after removal from county"" to ""or 1 year after final action"" to meet new language requirements.,,These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.,These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-7,GRS-207,207,Mobile home assessment records,Mobile home assessment records,Item,Current,Finalized,Retention wording changed from ""or 1 year after removal from county"" to ""or 1 year after final action"" to meet new language requirements.,,These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.,These records are tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,207,,,,,,,207,"These records are tax assessments on mobile homes. They include the owner's name, taxing district, account number, address, make, model, location, vehicle identification number, cost and percentage of assessment, a record of payment and sometimes a picture of the unit.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Official county levy records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Official county levy records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857935859712,,,,,,,,,,,,,,,,,,,,GRSItem-228,,No,Public,,,Official county levy records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",,,No,,,,,,,,,,,,,,,,,,,00228,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,228,,,,,,,,,,,,,,,,,,,,"These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",,,,,,,,Auditor,,,,,,,,,228,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-13-4,,,,,,,,,,,,,,,,,,,,,,00228,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-228,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,"These files contain various forms which report to the county auditor the official levies set by the county commission, city councils, school boards, and special district directors. Includes the names of the government entity, year, purpose of levy, legal authorization, mills levied, total levy, certification by taxing unit (date and authorizing signature), and certification by county auditor. Attached to these forms are all necessary back up information.",,,,Official county levy records,,,,,"These files contain various forms which report to the county auditor the official levies set by the county commission, city councils, school boards, and special district directors. Includes the names of the government entity, year, purpose of levy, legal authorization, mills levied, total levy, certification by taxing unit (date and authorizing signature), and certification by county auditor. Attached to these forms are all necessary back up information.",,,,,,,,,,,,,"CO-13-4,GRS-228,228,Official county levy records,Official county levy records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.,These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-4,GRS-228,228,Official county levy records,Official county levy records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.,These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,228,,,,,,,228,"These files contain various forms which report to the county auditor the official levies set by the county commission, city councils, school boards, and special district directors. Includes the names of the government entity, year, purpose of levy, legal authorization, mills levied, total levy, certification by taxing unit (date and authorizing signature), and certification by county auditor. Attached to these forms are all necessary back up information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Condominium filings and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Condominium filings and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857936908288,,,,,,,,,,,,,,,,,,,,GRSItem-293,,No,Public,,,Condominium filings and indexes,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).",,,No,,,,,,,,,,,,,,,,,,,00293,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,293,,,,,,,,,,,,,,,,,,,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).",,,,,,,,Recorder,,,,,,,,,293,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-15-4,,,,,,,,,,,,,,,,,,,,,,00293,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-293,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,,,,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration, each conveyance of, lien against, and all other instruments referring to a unit affected by such declaration, and the record of each conveyance of, lien against, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).",,,,Condominium filings and indexe,,,,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration, each conveyance of, lien against, and all other instruments referring to a unit affected by such declaration, and the record of each conveyance of, lien against, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).",,,,,,,,,,,,,"CO-15-4,GRS-293,293,Condominium filings and indexes,Condominium filings and indexe,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).,The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).,Public,Recorder",,,,,,,,,,,,,,,,,,,,Recorder,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-4,GRS-293,293,Condominium filings and indexes,Condominium filings and indexe,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).,The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,293,,,,,,,293,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration, each conveyance of, lien against, and all other instruments referring to a unit affected by such declaration, and the record of each conveyance of, lien against, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA? 57-8-12(2)?(2004)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Business personal property affidavits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Business personal property affidavits,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857939005440,,,,,,,,,,,,,,,,,,,,GRSItem-208,,No,Protected,,,Business personal property affidavits,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.",,,No,,,,,,,,,,,,,,,,,,,00208,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,208,,,,,,,,,,,,,,,,,,,,"These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.",,,,,,,,Assessor,,,,,,,,,208,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-11-8,,,,,,,,,,,,,,,,,,,,,,00208,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-208,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax, in others, taxpayer computes his own taxes and return payment with form. The affidavits include serial number, taxable property location, equipment listing, trade fixtures, other personal equipment, purchase price, rented and leased equipment listings, rent/lease payments, business license number, and sales tax number or taxpayer number.",,,,Business personal property,,,,,"These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax, in others, taxpayer computes his own taxes and return payment with form. The affidavits include serial number, taxable property location, equipment listing, trade fixtures, other personal equipment, purchase price, rented and leased equipment listings, rent/lease payments, business license number, and sales tax number or taxpayer number.",,,,,,,,,,,,,"CO-11-8,GRS-208,208,Business personal property affidavits,Business personal property,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.,These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.,Protected,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-8,GRS-208,208,Business personal property affidavits,Business personal property,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.,These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.,Protected,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,208,,,,,,,208,"These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax, in others, taxpayer computes his own taxes and return payment with form. The affidavits include serial number, taxable property location, equipment listing, trade fixtures, other personal equipment, purchase price, rented and leased equipment listings, rent/lease payments, business license number, and sales tax number or taxpayer number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State tax commission reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,State tax commission reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857943199744,,,,,,,,,,,,,,,,,,,,GRSItem-236,,No,Public,,,State tax commission reports,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.",,,No,,,,,,,,,,,,,,,,,,,00236,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,236,,,,,,,,,,,,,,,,,,,,"These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.",,,,,,,,Auditor,,,,,,,,,236,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-13-12,,,,,,,,,,,,,,,,,,,,,,00236,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-236,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,"These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county, as classified by the county assessment rolls, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.",,,,State tax commission reports,,,,,"These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county, as classified by the county assessment rolls, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.",,,,,,,,,,,,,"CO-13-12,GRS-236,236,State tax commission reports,State tax commission reports,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.,These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-12,GRS-236,236,State tax commission reports,State tax commission reports,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.,These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims\, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,236,,,,,,,236,"These reports are two annual statements which are submitted to the State Tax Commission. The first is due before June 8 and the second before November 1. The county auditor will ""prepare from the assessment book of that year a statement showing in separate columns: total value of all property; total value of all real estate including patented mining claims, stated separately; value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims, state separately"" (UCA 59-2-322(1)(d) (2000)). The second statement reports ""the amount and value of all property in the county, as classified by the county assessment rolls, and the value of each class; the total amount of taxes remitted; the rate of county taxes"" (UCA 59-2-325 (2000)). This statement is made in duplicate upon blanks furnished by the state auditor. One copy is sent to the State Tax Commission and one to State Auditor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,County certificates of discharge,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,County certificates of discharge,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857945296896,,,,,,,,,,,,,,,,,,,,GRSItem-296,,No,Public,,,County certificates of discharge,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",,,No,,,,,,,,,,,,,,,,,,,00296,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years after final action. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,296,,,,,,,,,,,,,,,,,,,,"These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",,,,,,,,Recorder,,,,,,,,,296,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-15-7,,,,,,,,,,,,,,,,,,,,,,00296,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-296,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,,,,,"These are notices of liens ""payable to the United States of America, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",,,,County certificates of dischar,,,,,"These are notices of liens ""payable to the United States of America, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",,,,,,,,,,,,,"CO-15-7,GRS-296,296,County certificates of discharge,County certificates of dischar,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).,These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).,Public,Recorder",,,,,,,,,,,,,,,,,,,,Recorder,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 10 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-7,GRS-296,296,County certificates of discharge,County certificates of dischar,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).,These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,296,,,,,,,296,"These are notices of liens ""payable to the United States of America, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"".",,,,Yes,0.094103105,,,,,,,,,,,Homebound meals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Homebound meals case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857947394048,,,,,,,,,,,,,,,,,,,,GRSItem-406,,No,Exempt,,,Homebound meals case files,,,,,,"Retention ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"".,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00406,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,406,,,,,,,,,,,,,,,,,,,,"These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.",,,,,,,,Aging and Adult Services,,,,,,,,,406,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-19-6,,,,,,,,,,,,,,,,,,,,,,00406,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-406,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day, five days a week, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application, eligibility form, intake evaluation form, disclosure form, and any related correspondence.",,,,Homebound meals case files,,,,,"These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day, five days a week, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application, eligibility form, intake evaluation form, disclosure form, and any related correspondence.",,,,,,,,,,,,,"CO-19-6,GRS-406,406,Homebound meals case files,Homebound meals case files,Item,Current,Finalized,Retention ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"".,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.,These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-6,GRS-406,406,Homebound meals case files,Homebound meals case files,Item,Current,Finalized,Retention ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"".,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.,These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day\, five days a week\, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application\, eligibility form\, intake evaluation form\, disclosure form\, and any related correspondence.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,406,,,,,,,406,"These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day, five days a week, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application, eligibility form, intake evaluation form, disclosure form, and any related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Emergency services billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Emergency services billings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857948442624,,,,,,,,,,,,,,,,,,,,GRSItem-468,,No,Private,,,Emergency services billings,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.",,,No,,,,,,,,,,,,,,,,,,,00468,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,468,,,,,,,,,,,,,,,,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,Fire Department,,,,,,,,,468,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-22-23,,,,,,,,,,,,,,,,,,,,,,00468,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-468,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,Emergency services billings,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,,,,,,"CO-22-23,GRS-468,468,Emergency services billings,Emergency services billings,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,Private,Fire Department",,,,,,,,,,,,,,,,,,,,Fire Department,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-23,GRS-468,468,Emergency services billings,Emergency services billings,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,468,,,,,,,468,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Aerial spray reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Aerial spray reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857950539776,,,,,,,,,,,,,,,,,,,,GRSItem-623,,No,Public,,,Aerial spray reports,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.",,,No,,,,,,,,,,,,,,,,,,,00623,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,623,,,,,,,,,,,,,,,,,,,,"These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.",,,,,,,,Mosquito Abatement,,,,,,,,,623,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-26-1,,,,,,,,,,,,,,,,,,,,,,00623,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-623,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These reports document the acreage sprayed by air, the amount of chemical used to spray, and the cost of air time and materials used. This report includes pounds used per acre, date and time, area maps, plane rate, pilot, application cost, total cost, invoice number, and operator.",,,,Aerial spray reports,,,,,"These reports document the acreage sprayed by air, the amount of chemical used to spray, and the cost of air time and materials used. This report includes pounds used per acre, date and time, area maps, plane rate, pilot, application cost, total cost, invoice number, and operator.",,,,,,,,,,,,,"CO-26-1,GRS-623,623,Aerial spray reports,Aerial spray reports,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.,These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-26-1,GRS-623,623,Aerial spray reports,Aerial spray reports,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.,These reports document the acreage sprayed by air\, the amount of chemical used to spray\, and the cost of air time and materials used. This report includes pounds used per acre\, date and time\, area maps\, plane rate\, pilot\, application cost\, total cost\, invoice number\, and operator.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,623,,,,,,,623,"These reports document the acreage sprayed by air, the amount of chemical used to spray, and the cost of air time and materials used. This report includes pounds used per acre, date and time, area maps, plane rate, pilot, application cost, total cost, invoice number, and operator.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Compliance orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Compliance orders,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857951588352,,,,,,,,,,,,,,,,,,,,GRSItem-711,,No,Public,,,Compliance orders,,,,,,",These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.",,,No,,,,,,,,,,,,,,,,,,,00711,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,711,,,,,,,,,,,,,,,,,,,,"These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.",,,,,,,,Solid Waste,,,,,,,,,711,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-31-2,,,,,,,,,,,,,,,,,,,,,,00711,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-711,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited, the order number, a description of the violations for which the company is being cited, the date of inspection that uncovered the violations, the date the notice of violation was issued, the steps the company is being required to take to correct the violations, the date on which the action(s) are to be completed, and the consequences of the failure to comply with the order.",,,,Compliance orders,,,,,"These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited, the order number, a description of the violations for which the company is being cited, the date of inspection that uncovered the violations, the date the notice of violation was issued, the steps the company is being required to take to correct the violations, the date on which the action(s) are to be completed, and the consequences of the failure to comply with the order.",,,,,,,,,,,,,"CO-31-2,GRS-711,711,Compliance orders,Compliance orders,Item,Current,Finalized,,These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.,These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-2,GRS-711,711,Compliance orders,Compliance orders,Item,Current,Finalized,,These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.,These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited\, the order number\, a description of the violations for which the company is being cited\, the date of inspection that uncovered the violations\, the date the notice of violation was issued\, the steps the company is being required to take to correct the violations\, the date on which the action(s) are to be completed\, and the consequences of the failure to comply with the order.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,711,,,,,,,711,"These orders are issued for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited, the order number, a description of the violations for which the company is being cited, the date of inspection that uncovered the violations, the date the notice of violation was issued, the steps the company is being required to take to correct the violations, the date on which the action(s) are to be completed, and the consequences of the failure to comply with the order.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after being paid or cancelled"" to ""final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Municipal revenue bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,Municipal revenue bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857952636928,,,,,,,,,,,,,,,,,,,,GRSItem-791,,No,Public,,,Municipal revenue bonds,,,,,,"Retention wording changed from ""after being paid or cancelled"" to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).",,,No,,,,,,,,,,,,,,,,,,,00791,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,791,,,,,,,,,,,,,,,,,,,,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,,,,,,,,Bonds and Bonding,,,,,,,,,791,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-2-10,,,,,,,,,,,,,,,,,,,,,,00791,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-791,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,,,,,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,,,,Municipal revenue bonds,,,,,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,,,,,,,,,,,,,"MUN-2-10,GRS-791,791,Municipal revenue bonds,Municipal revenue bonds,Item,Current,Finalized,Retention wording changed from ""after being paid or cancelled"" to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-10,GRS-791,791,Municipal revenue bonds,Municipal revenue bonds,Item,Current,Finalized,Retention wording changed from ""after being paid or cancelled"" to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,791,,,,,,,791,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Senior centers' quarterly report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Senior centers' quarterly report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857953685504,,,,,,,,,,,,,,,,,,,,GRSItem-420,,No,Public,,,Senior centers' quarterly report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",,,No,,,,,,,,,,,,,,,,,,,00420,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after completion of publication or report, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,420,,,,,,,,,,,,,,,,,,,,"This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",,,,,,,,Aging and Adult Services,,,,,,,,,420,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-19-20,,,,,,,,,,,,,,,,,,,,,,00420,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-420,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, and transportation), year-to-date budget, actual budget, and current budget.",,,,Senior centers' quarterly repo,,,,,"This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, and transportation), year-to-date budget, actual budget, and current budget.",,,,,,,,,,,,,"CO-19-20,GRS-420,420,Senior centers' quarterly report,Senior centers' quarterly repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-20,GRS-420,420,Senior centers' quarterly report,Senior centers' quarterly repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,420,,,,,,,420,"This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name, date, actual service units provided, service (general category access service, in-home, community service, other services, and transportation), year-to-date budget, actual budget, and current budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Car seat rental agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Car seat rental agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857955782656,,,,,,,,,,,,,,,,,,,,GRSItem-531,,No,Public,,,Car seat rental agreements,,,,,,",These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",,,No,,,,,,,,,,,,,,,,,,,00531,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after expiration of the contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,531,,,,,,,,,,,,,,,,,,,,"These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",,,,,,,,Administrative,,,,,,,,,531,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-9,,,,,,,,,,,,,,,,,,,,,,00531,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-531,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name, address, telephone number, drivers license number, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",,,,Car seat rental agreements,,,,,"These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name, address, telephone number, drivers license number, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",,,,,,,,,,,,,"CO-25-9,GRS-531,531,Car seat rental agreements,Car seat rental agreements,Item,Current,Finalized,,These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.,These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after expiration of the contract, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-9,GRS-531,531,Car seat rental agreements,Car seat rental agreements,Item,Current,Finalized,,These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.,These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,531,,,,,,,531,"These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name, address, telephone number, drivers license number, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""the system is updated or no longer in use"" changed to ""final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Individual sewage disposal system records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Individual sewage disposal system records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857957879808,,,,,,,,,,,,,,,,,,,,GRSItem-570,,No,Public,,,Individual sewage disposal system records,,,,,,"Retention wording ""the system is updated or no longer in use"" changed to ""final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.",,,No,,,,,,,,,,,,,,,,,,,00570,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,570,,,,,,,,,,,,,,,,,,,,"These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.",,,,,,,,Health,,,,,,,,,570,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-48,,,,,,,,,,,,,,,,,,,,,,00570,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-570,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These files document the approval by the department for the construction of individual sewage treatment equipment, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address, owner or mortgagor name, contractor's name, final inspection date, number of bedrooms, subdivision where property is located, lot number, whether the property has a basement, seepage rate, water supply type and source, water source description, a description of the septic tank (capacity, dimensions, access, etc.), seepage pit description, distribution box description, disposal field description, whether the construction is approved or not, and inspector's name.",,,,Individual sewage disposal sys,,,,,"These files document the approval by the department for the construction of individual sewage treatment equipment, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address, owner or mortgagor name, contractor's name, final inspection date, number of bedrooms, subdivision where property is located, lot number, whether the property has a basement, seepage rate, water supply type and source, water source description, a description of the septic tank (capacity, dimensions, access, etc.), seepage pit description, distribution box description, disposal field description, whether the construction is approved or not, and inspector's name.",,,,,,,,,,,,,"CO-25-48,GRS-570,570,Individual sewage disposal system records,Individual sewage disposal sys,Item,Current,Finalized,Retention wording ""the system is updated or no longer in use"" changed to ""final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.,These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-48,GRS-570,570,Individual sewage disposal system records,Individual sewage disposal sys,Item,Current,Finalized,Retention wording ""the system is updated or no longer in use"" changed to ""final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.,These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,570,,,,,,,570,"These files document the approval by the department for the construction of individual sewage treatment equipment, as authorized by UCA 26A-1-115(2) (2002). This form includes the property address, owner or mortgagor name, contractor's name, final inspection date, number of bedrooms, subdivision where property is located, lot number, whether the property has a basement, seepage rate, water supply type and source, water source description, a description of the septic tank (capacity, dimensions, access, etc.), seepage pit description, distribution box description, disposal field description, whether the construction is approved or not, and inspector's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sexually transmitted disease case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Sexually transmitted disease case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857958928384,,,,,,,,,,,,,,,,,,,,GRSItem-600,,No,Exempt,,,Sexually transmitted disease case files,,,,,,",These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.",,,No,,,,,,,,,,,,,,,,,,,00600,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after case is closed, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,600,,,,,,,,,,,,,,,,,,,,"These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.",,,,,,,,Health,,,,,,,,,600,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-78,,,,,,,,,,,,,,,,,,,,,,00600,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-600,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These files are used in maintaining and locating medical information, and in the follow up of suspected individuals, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards, interstate transmission control identification forms, gonorrhea epidemiologic control records, infectious syphilis epidemiologic control records, original interview information, reinterview record and cluster interview records.",,,,Sexually transmitted disease c,,,,,"These files are used in maintaining and locating medical information, and in the follow up of suspected individuals, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards, interstate transmission control identification forms, gonorrhea epidemiologic control records, infectious syphilis epidemiologic control records, original interview information, reinterview record and cluster interview records.",,,,,,,,,,,,,"CO-25-78,GRS-600,600,Sexually transmitted disease case files,Sexually transmitted disease c,Item,Current,Finalized,,These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.,These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.,Exempt,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after case is closed, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-78,GRS-600,600,Sexually transmitted disease case files,Sexually transmitted disease c,Item,Current,Finalized,,These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.,These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,600,,,,,,,600,"These files are used in maintaining and locating medical information, and in the follow up of suspected individuals, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards, interstate transmission control identification forms, gonorrhea epidemiologic control records, infectious syphilis epidemiologic control records, original interview information, reinterview record and cluster interview records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Prenatal health case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Prenatal health case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857961025536,,,,,,,,,,,,,,,,,,,,GRSItem-590,,No,Private,,,Prenatal health case files,,,,,,",These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",,,No,,,,,,,,,,,,,,,,,,,00590,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,590,,,,,,,,,,,,,,,,,,,,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",,,,,,,,Health,,,,,,,,,590,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-68,,,,,,,,,,,,,,,,,,,,,,00590,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-590,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form, nursing notes, prenatal initiative form, Utah Perinatal record system (UPRS), identification card, health insurance claim form, and release of information form. These case files may also be called ""Baby Your Baby case files.""",,,,Prenatal health case files,,,,,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form, nursing notes, prenatal initiative form, Utah Perinatal record system (UPRS), identification card, health insurance claim form, and release of information form. These case files may also be called ""Baby Your Baby case files.""",,,,,,,,,,,,,"CO-25-68,GRS-590,590,Prenatal health case files,Prenatal health case files,Item,Current,Finalized,,These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files."",These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files."",Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-68,GRS-590,590,Prenatal health case files,Prenatal health case files,Item,Current,Finalized,,These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files."",These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files."",Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,590,,,,,,,590,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form, nursing notes, prenatal initiative form, Utah Perinatal record system (UPRS), identification card, health insurance claim form, and release of information form. These case files may also be called ""Baby Your Baby case files.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Women, infants, and children (wic) program financial records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,"Women, infants, and children (wic) program financial records",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857963122688,,,,,,,,,,,,,,,,,,,,GRSItem-616,,No,Public,,,"Women, infants, and children (wic) program financial records",,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.",,,No,,,,,,,,,,,,,,,,,,,00616,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after completion of publication or report, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,616,,,,,,,,,,,,,,,,,,,,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.",,,,,,,,Health,,,,,,,,,616,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-94,,,,,,,,,,,,,,,,,,,,,,00616,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-616,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts, check registers, and a variety of financial reports.",,,,"Women, infants, and children (",,,,,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts, check registers, and a variety of financial reports.",,,,,,,,,,,,,"CO-25-94,GRS-616,616,Women\, infants\, and children (wic) program financial records,Women\, infants\, and children (,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.,These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-94,GRS-616,616,Women\, infants\, and children (wic) program financial records,Women\, infants\, and children (,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.,These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,616,,,,,,,616,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts, check registers, and a variety of financial reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Larvae count reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Larvae count reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857964171264,,,,,,,,,,,,,,,,,,,,GRSItem-632,,No,Public,,,Larvae count reports,,,,,,",These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.",,,No,,,,,,,,,,,,,,,,,,,00632,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,632,,,,,,,,,,,,,,,,,,,,"These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.",,,,,,,,Mosquito Abatement,,,,,,,,,632,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-26-10,,,,,,,,,,,,,,,,,,,,,,00632,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-632,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes, to determine whether they will be harmful, and for future follow up. This report includes date, section, area, species, amounts per dip, inspector's name, temperature, and operator.",,,,Larvae count reports,,,,,"These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes, to determine whether they will be harmful, and for future follow up. This report includes date, section, area, species, amounts per dip, inspector's name, temperature, and operator.",,,,,,,,,,,,,"CO-26-10,GRS-632,632,Larvae count reports,Larvae count reports,Item,Current,Finalized,,These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.,These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-10,GRS-632,632,Larvae count reports,Larvae count reports,Item,Current,Finalized,,These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.,These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes\, to determine whether they will be harmful\, and for future follow up. This report includes date\, section\, area\, species\, amounts per dip\, inspector's name\, temperature\, and operator.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,632,,,,,,,632,"These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes, to determine whether they will be harmful, and for future follow up. This report includes date, section, area, species, amounts per dip, inspector's name, temperature, and operator.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utility license agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Utility license agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857965219840,,,,,,,,,,,,,,,,,,,,GRSItem-698,,No,Public,,,Utility license agreements,,,,,,",These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.",,,No,,,,,,,,,,,,,,,,,,,00698,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,698,,,,,,,,,,,,,,,,,,,,"These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.",,,,,,,,Public Works,,,,,,,,,698,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-29-31,,,,,,,,,,,,,,,,,,,,,,00698,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-698,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,,,,,"These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic, restoration of existing pavement, reconstruction of highway, and liability; notarized grantee's signature; and authorizing county signature.",,,,Utility license agreements,,,,,"These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic, restoration of existing pavement, reconstruction of highway, and liability; notarized grantee's signature; and authorizing county signature.",,,,,,,,,,,,,"CO-29-31,GRS-698,698,Utility license agreements,Utility license agreements,Item,Current,Finalized,,These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.,These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-31,GRS-698,698,Utility license agreements,Utility license agreements,Item,Current,Finalized,,These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.,These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic\, restoration of existing pavement\, reconstruction of highway\, and liability; notarized grantee's signature; and authorizing county signature.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,698,,,,,,,698,"These are agreements between the county and public utilities allowing them to extend or replace existing lines across the county right-of-way. They include date; grantee's name; purpose; location; length; contractor's name and address; engineering firm's name; agreement's conditions including protection of traffic, restoration of existing pavement, reconstruction of highway, and liability; notarized grantee's signature; and authorizing county signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Family planning needs assessment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Family planning needs assessment reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857967316992,,,,,,,,,,,,,,,,,,,,GRSItem-557,,No,Public,,,Family planning needs assessment reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",,,No,,,,,,,,,,,,,,,,,,,00557,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,557,,,,,,,,,,,,,,,,,,,,"This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",,,,,,,,Health,,,,,,,,,557,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-25-35,,,,,,,,,,,,,,,,,,,,,,00557,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-557,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name, the number of births to teens out of wedlock, abortion numbers, the infant mortality rate, the number of births in families below 150 percent of poverty, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",,,,Family planning needs assessme,,,,,"This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name, the number of births to teens out of wedlock, abortion numbers, the infant mortality rate, the number of births in families below 150 percent of poverty, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",,,,,,,,,,,,,"CO-25-35,GRS-557,557,Family planning needs assessment reports,Family planning needs assessme,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.,This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-35,GRS-557,557,Family planning needs assessment reports,Family planning needs assessme,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.,This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,557,,,,,,,557,"This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name, the number of births to teens out of wedlock, abortion numbers, the infant mortality rate, the number of births in families below 150 percent of poverty, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Class ""b"" road funding project files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,"Class ""b"" road funding project files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857968365568,,,,,,,,,,,,,,,,,,,,GRSItem-671,,No,Public,,,"Class ""b"" road funding project files",,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",,,No,,,,,,,,,,,,,,,,,,,00671,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,671,,,,,,,,,,,,,,,,,,,,"These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",,,,,,,,Public Works,,,,,,,,,671,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-29-4,,,,,,,,,,,,,,,,,,,,,,00671,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-671,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,,,,,"These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours, vehicle usage, and material used).",,,,"Class ""b"" road funding project",,,,,"These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours, vehicle usage, and material used).",,,,,,,,,,,,,"CO-29-4,GRS-671,671,Class ""b"" road funding project files,Class ""b"" road funding project,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).,These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-4,GRS-671,671,Class ""b"" road funding project files,Class ""b"" road funding project,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).,These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,671,,,,,,,671,"These project files document the funding for Class ""B"" roads. Class ""B"" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours, vehicle usage, and material used).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Groundwater monitoring report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Groundwater monitoring report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857969414144,,,,,,,,,,,,,,,,,,,,GRSItem-716,,No,Public,,,Groundwater monitoring report,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.",,,No,,,,,,,,,,,,,,,,,,,00716,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,716,,,,,,,,,,,,,,,,,,,,"This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.",,,,,,,,Solid Waste,,,,,,,,,716,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-31-7,,,,,,,,,,,,,,,,,,,,,,00716,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-716,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name, date samples were taken, well locations, quality control and chain of custody documents, analytical results, statistical analysis results, comments and signature.",,,,Groundwater monitoring report,,,,,"This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name, date samples were taken, well locations, quality control and chain of custody documents, analytical results, statistical analysis results, comments and signature.",,,,,,,,,,,,,"CO-31-7,GRS-716,716,Groundwater monitoring report,Groundwater monitoring report,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-31-7,GRS-716,716,Groundwater monitoring report,Groundwater monitoring report,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,716,,,,,,,716,"This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name, date samples were taken, well locations, quality control and chain of custody documents, analytical results, statistical analysis results, comments and signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Tax sale listing,Redemption certificates,Tax sale records,Redemption certificates,Tax sale records,Tax sale reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Delinquent property tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Delinquent property tax records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857970462720,,,,,,,,,,,,,,,,,,,,GRSItem-733,,No,,,,Delinquent property tax records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.",,,No,,,,,,,,,,,,,,,,,,,00733,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,733,,,,,,,,,,,"CO-18-13,CO-15-21,CO-15-25,CO-18-5,CO-18-11,CO-18-12",,,,,,,,,"These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.",,,,,,,,Elected office,,,,,,,,,733,,,,,,"GRS-400,GRS-310,GRS-314,GRS-392,GRS-398,GRS-399",,2024-11-07T17:00:57.435Z,,,,,,,,,CO-33-2,,,,,,,,,,,,,,,,,,,,,,00733,,,,,,2016-03-01T00:00:00Z,,,,,,,GRS-733,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,,,,,"These records document delinquent property taxes owed and paid. Information includes parcel data, penalties, receipts, redemption certificates and related records. These are not legal evidence of property ownership.",,,,Delinquent property tax record,,,,,"These records document delinquent property taxes owed and paid. Information includes parcel data, penalties, receipts, redemption certificates and related records. These are not legal evidence of property ownership.",,,,,,,,,,,,,"CO-33-2,GRS-733,733,Delinquent property tax records,Delinquent property tax record,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.,These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.,Elected office",,,,"2753,3166,3167,3170,3175,3176",,,,,,,,,,,,,,,,Elected office,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-33-2,GRS-733,733,Delinquent property tax records,Delinquent property tax record,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.,These records document delinquent property taxes owed and paid. Information includes parcel data\, penalties\, receipts\, redemption certificates and related records. These are not legal evidence of property ownership.,Elected office",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elected office,733,,,,,,,733,"These records document delinquent property taxes owed and paid. Information includes parcel data, penalties, receipts, redemption certificates and related records. These are not legal evidence of property ownership.",,,,,,,,,,,,,,,,,"Tax sale listing,Redemption certificates,Tax sale records,Redemption certificates,Tax sale records,Tax sale reports,CO-18-13,CO-15-21,CO-15-25,CO-18-5,CO-18-11,CO-18-12,GRS-400,GRS-310,GRS-314,GRS-392,GRS-398,GRS-399",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grasshopper statistical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically Utah Administrative Code R-68-7-8(B)(4)(e)(2013).",,,,Grasshopper statistical records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857971511296,,,,,,,,,,,,,,,,,,,,GRSItem-630,,No,Public,,,Grasshopper statistical records,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R-68-7-8(B)(4)(e)(2013).,These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.",,,No,,,,,,,,,,,,,,,,,,,00630,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R-68-7-8(B)(4)(e)(2013).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,630,,,,,,,,,,,,,,,,,,,,"These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.",,,,,,,,Mosquito Abatement,,,,,,,,,630,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-26-8,,,,,,,,,,,,,,,,,,,,,,00630,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-630,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made, the district will spray. These records includes inspection data, location information, development stage of the grasshoppers, amount and type of spray used in the area.",,,,Grasshopper statistical record,,,,,"These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made, the district will spray. These records includes inspection data, location information, development stage of the grasshoppers, amount and type of spray used in the area.",,,,,,,,,,,,,"CO-26-8,GRS-630,630,Grasshopper statistical records,Grasshopper statistical record,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R-68-7-8(B)(4)(e)(2013).,These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.,These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-8,GRS-630,630,Grasshopper statistical records,Grasshopper statistical record,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R-68-7-8(B)(4)(e)(2013).,These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.,These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made\, the district will spray. These records includes inspection data\, location information\, development stage of the grasshoppers\, amount and type of spray used in the area.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,630,,,,,,,630,"These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made, the district will spray. These records includes inspection data, location information, development stage of the grasshoppers, amount and type of spray used in the area.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Asbestos waste records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Asbestos waste records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857973608448,,,,,,,,,,,,,,,,,,,,GRSItem-710,,No,Public,,,Asbestos waste records,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.",,,No,,,,,,,,,,,,,,,,,,,00710,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,710,,,,,,,,,,,,,,,,,,,,"This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.",,,,,,,,Solid Waste,,,,,,,,,710,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-31-1,,,,,,,,,,,,,,,,,,,,,,00710,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-710,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This report form is completed when asbestos is dumped at the landfill. Includes information on generator, work site name, address, owner's name, telephone number; operator's name and address; operator's phone number; waste disposal site name, mailing address and physical site location, and phone number; name and address of responsible agency; description of materials; containers (number, type); total quantity; special handling instructions and additional information; operator's certification (name, title, signature, and date); transporter's name and title; signature, date, address, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name, title, and signature of person completing form, and date completed.",,,,Asbestos waste records,,,,,"This report form is completed when asbestos is dumped at the landfill. Includes information on generator, work site name, address, owner's name, telephone number; operator's name and address; operator's phone number; waste disposal site name, mailing address and physical site location, and phone number; name and address of responsible agency; description of materials; containers (number, type); total quantity; special handling instructions and additional information; operator's certification (name, title, signature, and date); transporter's name and title; signature, date, address, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name, title, and signature of person completing form, and date completed.",,,,,,,,,,,,,"CO-31-1,GRS-710,710,Asbestos waste records,Asbestos waste records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.,This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-31-1,GRS-710,710,Asbestos waste records,Asbestos waste records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.,This report form is completed when asbestos is dumped at the landfill. Includes information on generator\, work site name\, address\, owner's name\, telephone number; operator's name and address; operator's phone number; waste disposal site name\, mailing address and physical site location\, and phone number; name and address of responsible agency; description of materials; containers (number\, type); total quantity; special handling instructions and additional information; operator's certification (name\, title\, signature\, and date); transporter's name and title; signature\, date\, address\, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name\, title\, and signature of person completing form\, and date completed.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,710,,,,,,,710,"This report form is completed when asbestos is dumped at the landfill. Includes information on generator, work site name, address, owner's name, telephone number; operator's name and address; operator's phone number; waste disposal site name, mailing address and physical site location, and phone number; name and address of responsible agency; description of materials; containers (number, type); total quantity; special handling instructions and additional information; operator's certification (name, title, signature, and date); transporter's name and title; signature, date, address, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name, title, and signature of person completing form, and date completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Society records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Society records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857975705600,,,,,,,,,,,,,,,,,,,,GRSItem-731,,No,Public,,,Society records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?",,,No,,,,,,,,,,,,,,,,,,,00731,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,731,,,,,,,,,,,,,,,,,,,,"These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?",,,,,,,,Geospatial Data Sets,,,,,,,,,731,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-32-10,,,,,,,,,,,,,,,,,,,,,,00731,,,,,,2010-03-01T00:00:00Z,,,,,,,GRS-731,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,,,,,"These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household, race, and income level. Cultural features included are historic places and cemeteries.?",,,,Society records,,,,,"These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household, race, and income level. Cultural features included are historic places and cemeteries.?",,,,,,,,,,,,,"CO-32-10,GRS-731,731,Society records,Society records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?,These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?,Public,Geospatial Data Sets",,,,,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-10,GRS-731,731,Society records,Society records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?,These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household\, race\, and income level. Cultural features included are historic places and cemeteries.?,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,731,,,,,,,731,"These county geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household, race, and income level. Cultural features included are historic places and cemeteries.?",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after expiration of bond"" to 'resolution of issue' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Municipal notary bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,Municipal notary bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857977802752,,,,,,,,,,,,,,,,,,,,GRSItem-792,,No,Public,,,Municipal notary bonds,,,,,,"Retention wording changed from ""after expiration of bond"" to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",,,No,,,,,,,,,,,,,,,,,,,00792,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,792,,,,,,,,,,,,,,,,,,,,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",,,,,,,,Bonds and Bonding,,,,,,,,,792,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-2-11,,,,,,,,,,,,,,,,,,,,,,00792,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-792,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,"These are $5,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",,,,Municipal notary bonds,,,,,"These are $5,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",,,,,,,,,,,,,"MUN-2-11,GRS-792,792,Municipal notary bonds,Municipal notary bonds,Item,Current,Finalized,Retention wording changed from ""after expiration of bond"" to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).,These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-11,GRS-792,792,Municipal notary bonds,Municipal notary bonds,Item,Current,Finalized,Retention wording changed from ""after expiration of bond"" to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).,These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,792,,,,,,,792,"These are $5,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Operational plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Administrative Code R315-302-2(2)(2013).",,,,Operational plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857978851328,,,,,,,,,,,,,,,,,,,,GRSItem-720,,No,Public,,,Operational plan,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-302-2(2)(2013).,This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).",,,No,,,,,,,,,,,,,,,,,,,00720,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-302-2(2)(2013).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,720,,,,,,,,,,,,,,,,,,,,"This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).",,,,,,,,Solid Waste,,,,,,,,,720,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,CO-31-11,,,,,,,,,,,,,,,,,,,,,,00720,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-720,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code, R315-302.2 (2013). The county is required to develop, maintain, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation, maintenance, monitoring, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code, R315-302-2(3)(b) (2013).",,,,Operational plan,,,,,"This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code, R315-302.2 (2013). The county is required to develop, maintain, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation, maintenance, monitoring, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code, R315-302-2(3)(b) (2013).",,,,,,,,,,,,,"CO-31-11,GRS-720,720,Operational plan,Operational plan,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-302-2(2)(2013).,This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).,This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-31-11,GRS-720,720,Operational plan,Operational plan,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-302-2(2)(2013).,This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).,This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code\, R315-302.2 (2013). The county is required to develop\, maintain\, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction\, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate\, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation\, maintenance\, monitoring\, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code\, R315-302-2(3)(b) (2013).,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,720,,,,,,,720,"This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code, R315-302.2 (2013). The county is required to develop, maintain, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for t he placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation, maintenance, monitoring, or inspections as may be required by the executive secretary or the permit (Utah Administratiave Code, R315-302-2(3)(b) (2013).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'after redemption of coupon' to 'final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Municipal bond redemption registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Municipal bond redemption registers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857983045632,,,,,,,,,,,,,,,,,,,,GRSItem-784,,No,Public,,,Municipal bond redemption registers,,,,,,"Retention wording changed from 'after redemption of coupon' to 'final action' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are registers used to record the redemption of coupons for municipal bonds.",,,No,,,,,,,,,,,,,,,,,,,00784,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,784,,,,,,,,,,,,,,,,,,,,These are registers used to record the redemption of coupons for municipal bonds.,,,,,,,,Bonds and Bonding,,,,,,,,,784,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-2-3,,,,,,,,,,,,,,,,,,,,,,00784,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-784,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,These are registers used to record the redemption of coupons for municipal bonds.,,,,Municipal bond redemption,,,,,These are registers used to record the redemption of coupons for municipal bonds.,,,,,,,,,,,,,"MUN-2-3,GRS-784,784,Municipal bond redemption registers,Municipal bond redemption,Item,Current,Finalized,Retention wording changed from 'after redemption of coupon' to 'final action' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are registers used to record the redemption of coupons for municipal bonds.,These are registers used to record the redemption of coupons for municipal bonds.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-3,GRS-784,784,Municipal bond redemption registers,Municipal bond redemption,Item,Current,Finalized,Retention wording changed from 'after redemption of coupon' to 'final action' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are registers used to record the redemption of coupons for municipal bonds.,These are registers used to record the redemption of coupons for municipal bonds.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,784,,,,,,,784,These are registers used to record the redemption of coupons for municipal bonds.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after final payment made"" to 'after final action' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Notices of intention,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 17A-3-305.",,,,Notices of intention,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857984094208,,,,,,,,,,,,,,,,,,,,GRSItem-948,,No,Public,,,Notices of intention,,,,,,"Retention wording changed from ""after final payment made"" to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 17A-3-305.,The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).",,,No,,,,,,,,,,,,,,,,,,,00948,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 17A-3-305.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,948,,,,,,,,,,,,,,,,,,,,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).",,,,,,,,Special Assessment,,,,,,,,,948,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-12-2,,,,,,,,,,,,,,,,,,,,,,00948,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-948,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).",,,,Notices of intention,,,,,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).",,,,,,,,,,,,,"MUN-12-2,GRS-948,948,Notices of intention,Notices of intention,Item,Current,Finalized,Retention wording changed from ""after final payment made"" to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 17A-3-305.,The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).,The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).,Public,Special Assessment",,,,,,,,,,,,,,,,,,,,Special Assessment,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-12-2,GRS-948,948,Notices of intention,Notices of intention,Item,Current,Finalized,Retention wording changed from ""after final payment made"" to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 17A-3-305.,The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).,The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,948,,,,,,,948,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (2006)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after subsequent test"" to 'after superseded' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Bacteriological quality analyses reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Bacteriological quality analyses reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857985142784,,,,,,,,,,,,,,,,,,,,GRSItem-1110,,No,Public,,,Bacteriological quality analyses reports,,,,,,"Retention wording changed from ""after subsequent test"" to 'after superseded' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",,,No,,,,,,,,,,,,,,,,,,,01110,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after superseded, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1110,,,,,,,,,,,,,,,,,,,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",,,,,,,,Public Utilities,,,,,,,,,1110,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-22-2,,,,,,,,,,,,,,,,,,,,,,01110,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1110,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",,,,Bacteriological quality analys,,,,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",,,,,,,,,,,,,"MUN-22-2,GRS-1110,1110,Bacteriological quality analyses reports,Bacteriological quality analys,Item,Current,Finalized,Retention wording changed from ""after subsequent test"" to 'after superseded' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.,These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-2,GRS-1110,1110,Bacteriological quality analyses reports,Bacteriological quality analys,Item,Current,Finalized,Retention wording changed from ""after subsequent test"" to 'after superseded' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.,These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1110,,,,,,,1110,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Utility connection books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Utility connection books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857987239936,,,,,,,,,,,,,,,,,,,,GRSItem-1116,,No,Public,,,Utility connection books,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.",,,No,,,,,,,,,,,,,,,,,,,01116,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1116,,,,,,,,,,,,,,,,,,,,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,,,,,,,,Public Utilities,,,,,,,,,1116,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-22-8,,,,,,,,,,,,,,,,,,,,,,01116,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1116,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,,,,Utility connection books,,,,,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,,,,,,,,,,,,,"MUN-22-8,GRS-1116,1116,Utility connection books,Utility connection books,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-8,GRS-1116,1116,Utility connection books,Utility connection books,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1116,,,,,,,1116,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Water treatment plant operational reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Water treatment plant operational reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857989337088,,,,,,,,,,,,,,,,,,,,GRSItem-1141,,No,Public,,,Water treatment plant operational reports,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",,,No,,,,,,,,,,,,,,,,,,,01141,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1141,,,,,,,,,,,,,,,,,,,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",,,,,,,,Public Utilities,,,,,,,,,1141,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-22-33,,,,,,,,,,,,,,,,,,,,,,01141,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1141,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts, minimum , maximum, and averages for filter operation, filter rate in gallons per minute, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",,,,Water treatment plant operatio,,,,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts, minimum , maximum, and averages for filter operation, filter rate in gallons per minute, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",,,,,,,,,,,,,"MUN-22-33,GRS-1141,1141,Water treatment plant operational reports,Water treatment plant operatio,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.,This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-33,GRS-1141,1141,Water treatment plant operational reports,Water treatment plant operatio,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.,This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1141,,,,,,,1141,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4)(1989). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts, minimum , maximum, and averages for filter operation, filter rate in gallons per minute, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax rate summary sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Tax rate summary sheets,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857990385664,,,,,,,,,,,,,,,,,,,,GRSItem-1298,,No,Public,,,Tax rate summary sheets,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",,,No,,,,,,,,,,,,,,,,,,,01298,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1298,,,,,,,,,,,,,,,,,,,,"These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",,,,,,,,Budget,,,,,,,,,1298,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SD-3-7,,,,,,,,,,,,,,,,,,,,,,01298,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1298,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,"These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet, tax rate summary, a certified tax rate worksheet, and a budget affidavit.",,,,Tax rate summary sheets,,,,,"These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet, tax rate summary, a certified tax rate worksheet, and a budget affidavit.",,,,,,,,,,,,,"SD-3-7,GRS-1298,1298,Tax rate summary sheets,Tax rate summary sheets,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.,These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.,Public,Budget",,,,,,,,,,,,,,,,,,,,Budget,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-7,GRS-1298,1298,Tax rate summary sheets,Tax rate summary sheets,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.,These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1298,,,,,,,1298,"These report forms are submitted to the county auditor reporting on desired tax levies for property taxes. They include proposed tax rate worksheet, tax rate summary, a certified tax rate worksheet, and a budget affidavit.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Department of agriculture food usage and inventory report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Department of agriculture food usage and inventory report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857991434240,,,,,,,,,,,,,,,,,,,,GRSItem-1414,,No,Public,,,Department of agriculture food usage and inventory report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.",,,No,,,,,,,,,,,,,,,,,,,01414,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1414,,,,,,,,,,,,,,,,,,,,"This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.",,,,,,,,Food Service,,,,,,,,,1414,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SD-12-2,,,,,,,,,,,,,,,,,,,,,,01414,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1414,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"This is a report submitted in June and December to the Child Nutrition Section, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program, report closing date, USDA food received, units on hand, transfers out of the School Food Authority (SFA), total available for use, amount used, adjustment, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.",,,,Department of agriculture food,,,,,"This is a report submitted in June and December to the Child Nutrition Section, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program, report closing date, USDA food received, units on hand, transfers out of the School Food Authority (SFA), total available for use, amount used, adjustment, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.",,,,,,,,,,,,,"SD-12-2,GRS-1414,1414,Department of agriculture food usage and inventory report,Department of agriculture food,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.,This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-2,GRS-1414,1414,Department of agriculture food usage and inventory report,Department of agriculture food,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.,This is a report submitted in June and December to the Child Nutrition Section\, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program\, report closing date\, USDA food received\, units on hand\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used\, adjustment\, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1414,,,,,,,1414,"This is a report submitted in June and December to the Child Nutrition Section, Utah State Office of Education. The report is used to verify usage of U.S. Department of Agriculture (USDA) food indicating what and how fast it is being used. This report includes program, report closing date, USDA food received, units on hand, transfers out of the School Food Authority (SFA), total available for use, amount used, adjustment, and new inventory. The state maintains their copy for 3 years after close of fiscal year to which records pertain and then destroy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sewage flow charts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Sewage flow charts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857993531392,,,,,,,,,,,,,,,,,,,,GRSItem-1128,,No,Public,,,Sewage flow charts,,,,,,"Value of records based on their usefulness for carrying out the agency’s current business.,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.",,,No,,,,,,,,,,,,,,,,,,,01128,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1128,,,,,,,,,,,,,,,,,,,,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,,,,,,,,Public Utilities,,,,,,,,,1128,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-22-20,,,,,,,,,,,,,,,,,,,,,,01128,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1128,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,,,,Sewage flow charts,,,,,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,,,,,,,,,,,,,"MUN-22-20,GRS-1128,1128,Sewage flow charts,Sewage flow charts,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-20,GRS-1128,1128,Sewage flow charts,Sewage flow charts,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency’s current business.,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1128,,,,,,,1128,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Street cleaning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Street cleaning records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857993531393,,,,,,,,,,,,,,,,,,,,GRSItem-1165,,No,Public,,,Street cleaning records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.",,,No,,,,,,,,,,,,,,,,,,,01165,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1165,,,,,,,,,,,,,,,,,,,,"These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.",,,,,,,,Public Works,,,,,,,,,1165,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,MUN-23-19,,,,,,,,,,,,,,,,,,,,,,01165,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1165,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"These files document all street cleaning projects. They include reports, logs or similar records documenting street cleaning operations.",,,,Street cleaning records,,,,,"These files document all street cleaning projects. They include reports, logs or similar records documenting street cleaning operations.",,,,,,,,,,,,,"MUN-23-19,GRS-1165,1165,Street cleaning records,Street cleaning records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.,These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-19,GRS-1165,1165,Street cleaning records,Street cleaning records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.,These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1165,,,,,,,1165,"These files document all street cleaning projects. They include reports, logs or similar records documenting street cleaning operations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Medication administration and dispensing records,Prescribed medication record",,,,,Retention wording changed from 'after graduation or after student leaves the school. UCA 53A-11-601(1)(2008)' to 'after separation' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Student medical log records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student medical log records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"ISIS\, the statewide immunization program. Medical records are not created by the school. Schools are not health care providers and are therefore not subject to HIPAA. They maintain health or medical information\, they do note create medical records.",,,,,,1815083857994579968,,,,,,,,,,,,,,,,,,,,GRSItem-1502,,No,,,,Student medical log records,,,,,,"Retention wording changed from 'after graduation or after student leaves the school. UCA 53A-11-601(1)(2008)' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.,ISIS\, the statewide immunization program. Medical records are not created by the school. Schools are not health care providers and are therefore not subject to HIPAA. They maintain health or medical information\, they do note create medical records.",,,No,,,,,,,,,,,,,,,,,,,01502,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,1502,,,,,,,,,,,"SD-19-29,SD-17-5",,,,,,,,,"These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.",,,,,,,,Education,,,,,,,,,1502,,,,,,"GRS-1537,GRS-1481",,2024-11-07T17:00:57.435Z,,,,,,,,,SD-17-28,,,,,,,,,,,,,,,,,,,,,,01502,,,,,,2013-08-01T00:00:00Z,,,,,,,GRS-1502,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,,,,,"These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that, as appropriate, medical needs are met during school hours.",,,,Student medical log records,,,,,"These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that, as appropriate, medical needs are met during school hours.",,,,,,,,,,,,,"SD-17-28,GRS-1502,1502,Student medical log records,Student medical log records,Item,Current,Finalized,Retention wording changed from 'after graduation or after student leaves the school. UCA 53A-11-601(1)(2008)' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.,ISIS\, the statewide immunization program. Medical records are not created by the school. Schools are not health care providers and are therefore not subject to HIPAA. They maintain health or medical information\, they do note create medical records.,These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.,Education",,,,"2629,3459",,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-28,GRS-1502,1502,Student medical log records,Student medical log records,Item,Current,Finalized,Retention wording changed from 'after graduation or after student leaves the school. UCA 53A-11-601(1)(2008)' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.,ISIS\, the statewide immunization program. Medical records are not created by the school. Schools are not health care providers and are therefore not subject to HIPAA. They maintain health or medical information\, they do note create medical records.,These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that\, as appropriate\, medical needs are met during school hours.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1502,,,,,,,1502,"These records are maintained to ensure that students meet mandated health requirements to attend school and to ensure that, as appropriate, medical needs are met during school hours.",,,,,,,,,,,,,,,,,"Medication administration and dispensing records,Prescribed medication record,SD-19-29,SD-17-5,GRS-1537,GRS-1481",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily school food service report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Daily school food service report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857995628544,,,,,,,,,,,,,,,,,,,,GRSItem-1521,,No,Public,,,Daily school food service report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.",,,No,,,,,,,,,,,,,,,,,,,01521,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1521,,,,,,,,,,,,,,,,,,,,"This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.",,,,,,,,Education,,,,,,,,,1521,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SD-19-13,,,,,,,,,,,,,,,,,,,,,,01521,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1521,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals, students paid, and reduced and free meals.",,,,Daily school food service repo,,,,,"This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals, students paid, and reduced and free meals.",,,,,,,,,,,,,"SD-19-13,GRS-1521,1521,Daily school food service report,Daily school food service repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.,This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-13,GRS-1521,1521,Daily school food service report,Daily school food service repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.,This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals\, students paid\, and reduced and free meals.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1521,,,,,,,1521,"This daily computer report records individual participation in the school's meals program. The information is retained on-line for one month and then a summary report is printed. The monthly report contains a summary of all meals served daily during the month and is broken down by adult meals, students paid, and reduced and free meals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Substitute teacher files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Substitute teacher files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857996677120,,,,,,,,,,,,,,,,,,,,GRSItem-1436,,No,Private,,,Substitute teacher files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.",,,No,,,,,,,,,,,,,,,,,,,01436,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,1436,,,,,,,,,,,,,,,,,,,,"These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.",,,,,,,,Human Resources,,,,,,,,,1436,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SD-14-8,,,,,,,,,,,,,,,,,,,,,,01436,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1436,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,,,,,"These files document persons eligible to be hired as substitute teachers. They include an application form, fingerprints and criminal history check, some transcripts (or other verification of credit hours), and a record of previous substitute teaching.",,,,Substitute teacher files,,,,,"These files document persons eligible to be hired as substitute teachers. They include an application form, fingerprints and criminal history check, some transcripts (or other verification of credit hours), and a record of previous substitute teaching.",,,,,,,,,,,,,"SD-14-8,GRS-1436,1436,Substitute teacher files,Substitute teacher files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.,These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-8,GRS-1436,1436,Substitute teacher files,Substitute teacher files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.,These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1436,,,,,,,1436,"These files document persons eligible to be hired as substitute teachers. They include an application form, fingerprints and criminal history check, some transcripts (or other verification of credit hours), and a record of previous substitute teaching.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Gifted and talented student tests,Student report cards,Grade sheets,Student cumulative files,Exchange student records",,,,,Retention language changed from 'after graduation or after student leaves the school' to 'after separation' to meet new language requirements.?????,,,,Yes,0.094103105,,,,,,,,,,,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Education performance and testing,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,cumulative files,,,,,,,,,,,,,,,,,GRSItem,,,"34 CFR 99 (2008)\, UCA 53A-1-603 (2012)\, UCA 5A-11-102 (2009)",,,,,,1815083857997725696,,,,,,,,,,,,,,,,,,,,GRSItem-1503,,No,,,,Education performance and testing,,,,,,"Retention language changed from 'after graduation or after student leaves the school' to 'after separation' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.,34 CFR 99 (2008)\, UCA 53A-1-603 (2012)\, UCA 5A-11-102 (2009)",,,No,,,,,,,,,,,,,,,,,,,01503,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,1503,,,,,,,,,,,"SD-19-60,SD-19-53,SD-19-20,SD-17-2,SD-17-13",,,,,,,,,"These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",,,,,,,,Education,,,,,,,,,1503,,,,,,"GRS-1568,GRS-1561,GRS-1528,GRS-1478,GRS-1488",,2024-11-07T17:00:57.435Z,,,,,,,,,SD-17-29,,,,,,,,,,,,,,,,,,,,,,01503,,,,,,2013-08-01T00:00:00Z,,,,,,,GRS-1503,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,,,,,"These records document student performance and educational history. They include test scores, grades, and any other progress or performance measures.",,,,Education performance and test,,,,,"These records document student performance and educational history. They include test scores, grades, and any other progress or performance measures.",,,,,,,,,,,,,"SD-17-29,GRS-1503,1503,Education performance and testing,Education performance and test,Item,Current,Finalized,Retention language changed from 'after graduation or after student leaves the school' to 'after separation' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.,34 CFR 99 (2008)\, UCA 53A-1-603 (2012)\, UCA 5A-11-102 (2009),These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.,cumulative files,Education",,,,"2644,2683,2705,3411,21330",,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-29,GRS-1503,1503,Education performance and testing,Education performance and test,Item,Current,Finalized,Retention language changed from 'after graduation or after student leaves the school' to 'after separation' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.,34 CFR 99 (2008)\, UCA 53A-1-603 (2012)\, UCA 5A-11-102 (2009),These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.,cumulative files,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1503,,,,,,,1503,"These records document student performance and educational history. They include test scores, grades, and any other progress or performance measures.",,,,,,,,,,,,,,,,,"Gifted and talented student tests,Student report cards,Grade sheets,Student cumulative files,Exchange student records,SD-19-60,SD-19-53,SD-19-20,SD-17-2,SD-17-13,GRS-1568,GRS-1561,GRS-1528,GRS-1478,GRS-1488",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Proposed legislation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value as they provide evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Proposed legislation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083857998774272,,,,,,,,,,,,,,,,,,,,GRSItem-1690,,No,Public,,,Proposed legislation records,,,,,,"These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",,,No,,,,,,,,,,,,,,,,,,,01690,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,"These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,1690,,,,,,,,,,,,,,,,,,,,"Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",,,,,,,,Administrative,,,,,,,,,1690,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-1-40,,,,,,,,,,,,,,,,,,,,,,01690,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1690,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence, memoranda, research information on proposed legislation, fiscal notes, summaries, estimated cost reports, impact statements, and other information documenting the proposed legislation.",,,,Proposed legislation records,,,,,"Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence, memoranda, research information on proposed legislation, fiscal notes, summaries, estimated cost reports, impact statements, and other information documenting the proposed legislation.",,,,,,,,,,,,,"SG-1-40,GRS-1690,1690,Proposed legislation records,Proposed legislation records,Item,Current,Finalized,These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-40,GRS-1690,1690,Proposed legislation records,Proposed legislation records,Item,Current,Finalized,These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1690,,,,,,,1690,"Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence, memoranda, research information on proposed legislation, fiscal notes, summaries, estimated cost reports, impact statements, and other information documenting the proposed legislation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Monthly reimbursement claim report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Monthly reimbursement claim report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858000871425,,,,,,,,,,,,,,,,,,,,GRSItem-1418,,No,Public,,,Monthly reimbursement claim report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).",,,No,,,,,,,,,,,,,,,,,,,01418,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1418,,,,,,,,,,,,,,,,,,,,"This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).",,,,,,,,Food Service,,,,,,,,,1418,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SD-12-6,,,,,,,,,,,,,,,,,,,,,,01418,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1418,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"This is a monthly claim report on the National School Lunch, Milk, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free, reduced price, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name, agreement number, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free, reduced, paid and totals; explanations of change from current and previous months for free, reduced, paid, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).",,,,Monthly reimbursement claim re,,,,,"This is a monthly claim report on the National School Lunch, Milk, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free, reduced price, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name, agreement number, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free, reduced, paid and totals; explanations of change from current and previous months for free, reduced, paid, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).",,,,,,,,,,,,,"SD-12-6,GRS-1418,1418,Monthly reimbursement claim report,Monthly reimbursement claim re,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).,This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-6,GRS-1418,1418,Monthly reimbursement claim report,Monthly reimbursement claim re,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).,This is a monthly claim report on the National School Lunch\, Milk\, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free\, reduced price\, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free\, reduced\, paid and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1418,,,,,,,1418,"This is a monthly claim report on the National School Lunch, Milk, and Breakfast programs submitted to the State Child Nutrition Section of the Utah State Office of Education. It is used to request reimbursements for free, reduced price, and paid lunches and breakfasts provided to all school children according to eligible status. The report includes program name, agreement number, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; potentially eligible; public school meals actually served and meals served to non-public school children for free, reduced, paid and totals; explanations of change from current and previous months for free, reduced, paid, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1995).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after final authorization has been provided"" to ""final action"" to meet new schedule rules.",,,,,0.094103105,,,,,,,,,,,Interim verification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Interim verification files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858004017152,,,,,,,,,,,,,,,,,,,,GRSItem-1705,,No,Private,,,Interim verification files,,,,,,"Retention changed from ""after final authorization has been provided"" to ""final action"" to meet new schedule rules.,Value of records is based on their usefulness for carrying out the agency’s current business.,Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.",,,No,,,,,,,,,,,,,,,,,,,01705,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-04-01,,,,,1705,,,,,,,,,,,,,,,,,,,,"Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.",,,,,,,,Administrative,,,,,,,,,1705,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-1-55,,,,,,,,,,,,,,,,,,,,,,01705,,,,,,2010-04-01T00:00:00Z,,,,,,,GRS-1705,,,,,,,,,,,,,,,,,,,,,,,,,,2010-04-01,,,,,,,,,"Records documenting the interim verification of a license, certification, eligibility, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization, names, addresses, identification numbers, official signatures, dates, verification numbers, and other relevant information.",,,,Interim verification files,,,,,"Records documenting the interim verification of a license, certification, eligibility, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization, names, addresses, identification numbers, official signatures, dates, verification numbers, and other relevant information.",,,,,,,,,,,,,"SG-1-55,GRS-1705,1705,Interim verification files,Interim verification files,Item,Current,Finalized,Retention changed from ""after final authorization has been provided"" to ""final action"" to meet new schedule rules.,Value of records is based on their usefulness for carrying out the agency’s current business.,Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.,Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.,Private,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-55,GRS-1705,1705,Interim verification files,Interim verification files,Item,Current,Finalized,Retention changed from ""after final authorization has been provided"" to ""final action"" to meet new schedule rules.,Value of records is based on their usefulness for carrying out the agency’s current business.,Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.,Records documenting the interim verification of a license\, certification\, eligibility\, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization\, names\, addresses\, identification numbers\, official signatures\, dates\, verification numbers\, and other relevant information.,Private,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1705,,,,,,,1705,"Records documenting the interim verification of a license, certification, eligibility, or other temporary authorization until a final authorization can be produced. Records are used to verify authorization during the interim period. Information includes the period of interim authorization, names, addresses, identification numbers, official signatures, dates, verification numbers, and other relevant information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after approval or rejection of final plans"" to ""after final action"" to meet new retention language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Construction plans in-review,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Construction plans in-review,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858005065728,,,,,,,,,,,,,,,,,,,,GRSItem-1780,,No,Public,,,Construction plans in-review,,,,,,"Retention wording changed from ""after approval or rejection of final plans"" to ""after final action"" to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Preliminary designs and specifications prepared by architectural firms for review by state agency.",,,No,,,,,,,,,,,,,,,,,,,01780,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1780,,,,,,,,,,,,,,,,,,,,Preliminary designs and specifications prepared by architectural firms for review by state agency.,,,,,,,,Facility Management,,,,,,,,,1780,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-6-5,,,,,,,,,,,,,,,,,,,,,,01780,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1780,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Preliminary designs and specifications prepared by architectural firms for review by state agency.,,,,Construction plans in-review,,,,,Preliminary designs and specifications prepared by architectural firms for review by state agency.,,,,,,,,,,,,,"SG-6-5,GRS-1780,1780,Construction plans in-review,Construction plans in-review,Item,Current,Finalized,Retention wording changed from ""after approval or rejection of final plans"" to ""after final action"" to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Preliminary designs and specifications prepared by architectural firms for review by state agency.,Preliminary designs and specifications prepared by architectural firms for review by state agency.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-5,GRS-1780,1780,Construction plans in-review,Construction plans in-review,Item,Current,Finalized,Retention wording changed from ""after approval or rejection of final plans"" to ""after final action"" to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Preliminary designs and specifications prepared by architectural firms for review by state agency.,Preliminary designs and specifications prepared by architectural firms for review by state agency.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1780,,,,,,,1780,Preliminary designs and specifications prepared by architectural firms for review by state agency.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Summary time report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Summary time report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858006114304,,,,,,,,,,,,,,,,,,,,GRSItem-1878,,No,Private,,,Summary time report,,,,,,",This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.",,,No,,,,,,,,,,,,,,,,,,,01878,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1878,,,,,,,,,,,,,,,,,,,,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,,,,,,,,Payroll,,,,,,,,,1878,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-10-5,,,,,,,,,,,,,,,,,,,,,,01878,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1878,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,,,,Summary time report,,,,,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,,,,,,,,,,,,,"SG-10-5,GRS-1878,1878,Summary time report,Summary time report,Item,Current,Finalized,,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-5,GRS-1878,1878,Summary time report,Summary time report,Item,Current,Finalized,,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1878,,,,,,,1878,This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,W-4 income tax withholdings certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,W-4 income tax withholdings certificates,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"#payrollshortcut",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858007162880,,,,,,,,,,,,,,,,,,,,GRSItem-1881,,No,Private,,,W-4 income tax withholdings certificates,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.",,,No,,,,,,,,,,,,,,,,,,,01881,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,1881,,,,,,,,,,,,,,,,,,,,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,,,,,,,,Payroll,,,,,,,,,1881,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-10-8,,,,,,,,,,,,,,,,,,,,,,01881,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-1881,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,,,,,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,,,,W-4 income tax withholdings ce,,,,,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,,,,,,,,,,,,,"SG-10-8,GRS-1881,1881,W-4 income tax withholdings certificates,W-4 income tax withholdings ce,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,Private,#payrollshortcut,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-8,GRS-1881,1881,W-4 income tax withholdings certificates,W-4 income tax withholdings ce,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,Private,#payrollshortcut,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1881,,,,,,,1881,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Military and veteran's student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Military and veteran's student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858009260032,,,,,,,,,,,,,,,,,,,,GRSItem-2046,,No,,,,Military and veteran's student records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.",,,No,,,,,,,,,,,,,,,,,,,02046,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2046,,,,,,,,,,,,,,,,,,,,"These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.",,,,,,,,Colleges and Universities,,,,,,,,,2046,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-18-11,,,,,,,,,,,,,,,,,,,,,,02046,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2046,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty, changes pf program or location of training, benefits received, tuition details, and related records.",,,,Military and veteran's student,,,,,"These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty, changes pf program or location of training, benefits received, tuition details, and related records.",,,,,,,,,,,,,"SG-18-11,GRS-2046,2046,Military and veteran's student records,Military and veteran's student,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.,These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-11,GRS-2046,2046,Military and veteran's student records,Military and veteran's student,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.,These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty\, changes pf program or location of training\, benefits received\, tuition details\, and related records.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2046,,,,,,,2046,"These records document the academic and enrollment status of students in the military or receiving veterans' benefits. Information includes certificates of release or discharge from active duty, changes pf program or location of training, benefits received, tuition details, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention 'administrative need ends' changed to 1 year to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Employee assistance program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Employee assistance program files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858011357184,,,,,,,,,,,,,,,,,,,,GRSItem-1913,,No,Public,,,Employee assistance program files,,,,,,"Retention 'administrative need ends' changed to 1 year to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.",,,No,,,,,,,,,,,,,,,,,,,01913,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,1913,,,,,,,,,,,,,,,,,,,,"Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.",,,,,,,,Human Resources,,,,,,,,,1913,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-11-8,,,,,,,,,,,,,,,,,,,,,,01913,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1913,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,,,,,"Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor, but does not contain names or other personal information on individual employees.",,,,Employee assistance program fi,,,,,"Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor, but does not contain names or other personal information on individual employees.",,,,,,,,,,,,,"SG-11-8,GRS-1913,1913,Employee assistance program files,Employee assistance program fi,Item,Current,Finalized,Retention 'administrative need ends' changed to 1 year to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.,Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-8,GRS-1913,1913,Employee assistance program files,Employee assistance program fi,Item,Current,Finalized,Retention 'administrative need ends' changed to 1 year to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.,Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor\, but does not contain names or other personal information on individual employees.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1913,,,,,,,1913,"Records documenting the frequency and other statistical information relating to the number of employees using the Employee Assistance Program (EAP) vendor. This record contains statistical reports submitted by the vendor, but does not contain names or other personal information on individual employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Right of way records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on?their evidence of?the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Right of way records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858012405760,,,,,,,,,,,,,,,,,,,,GRSItem-1996,,No,,,,Right of way records,,,,,,"These records have historical value based on?their evidence of?the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.",,,No,,,,,,,,,,,,,,,,,,,01996,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on?their evidence of?the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,1996,,,,,,,,,,,,,,,,,,,,"These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.",,,,,,,,Facility Management,,,,,,,,,1996,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-14-5,,,,,,,,,,,,,,,,,,,,,,01996,,,,,,2015-06-01T00:00:00Z,,,,,,,GRS-1996,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,,,,,"These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property, property appraisal, offer to purchase, statement of compensation, copies of contracts, agent log, payment closing statements, maps and plat.",,,,Right of way records,,,,,"These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property, property appraisal, offer to purchase, statement of compensation, copies of contracts, agent log, payment closing statements, maps and plat.",,,,,,,,,,,,,"SG-14-5,GRS-1996,1996,Right of way records,Right of way records,Item,Current,Finalized,These records have historical value based on?their evidence of?the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-14-5,GRS-1996,1996,Right of way records,Right of way records,Item,Current,Finalized,These records have historical value based on?their evidence of?the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1996,,,,,,,1996,"These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property, property appraisal, offer to purchase, statement of compensation, copies of contracts, agent log, payment closing statements, maps and plat.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Faculty history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,These records have historical value as they contribute substantially to knowledge and understanding of the people and communities of our state.,,,,Faculty history records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Retention is based on personnel file retention per Utah Code 49-11-602(2)(2017).,,,,,,1815083858013454336,,,,,,,,,,,,,,,,,,,,GRSItem-2036,,No,,,,Faculty history records,,,,,,"These records have historical value as they contribute substantially to knowledge and understanding of the people and communities of our state.,This information includes each teacher's name\, department\, and classes taught.,Retention is based on personnel file retention per Utah Code 49-11-602(2)(2017).",,,No,,,,,,,,,,,,,,,,,,,02036,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 65 years. Records may be transferred to the archives.,,,,,,,,,,These records have historical value as they contribute substantially to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2036,,,,,,,,,,,,,,,,,,,,"This information includes each teacher's name\, department\, and classes taught.",,,,,,,,Colleges and Universities,,,,,,,,,2036,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-18-1,,,,,,,,,,,,,,,,,,,,,,02036,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2036,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"This information includes each teacher's name, department, and classes taught.",,,,Faculty history records,,,,,"This information includes each teacher's name, department, and classes taught.",,,,,,,,,,,,,"SG-18-1,GRS-2036,2036,Faculty history records,Faculty history records,Item,Current,Finalized,These records have historical value as they contribute substantially to knowledge and understanding of the people and communities of our state.,This information includes each teacher's name\, department\, and classes taught.,Retention is based on personnel file retention per Utah Code 49-11-602(2)(2017).,This information includes each teacher's name\, department\, and classes taught.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 65 years. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-18-1,GRS-2036,2036,Faculty history records,Faculty history records,Item,Current,Finalized,These records have historical value as they contribute substantially to knowledge and understanding of the people and communities of our state.,This information includes each teacher's name\, department\, and classes taught.,Retention is based on personnel file retention per Utah Code 49-11-602(2)(2017).,This information includes each teacher's name\, department\, and classes taught.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2036,,,,,,,2036,"This information includes each teacher's name, department, and classes taught.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,College student registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,College student registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,This retention is based on the time allowed for students to petition for changes.,,,,,,1815083858014502912,,,,,,,,,,,,,,,,,,,,GRSItem-2047,,No,,,,College student registration records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.,This retention is based on the time allowed for students to petition for changes.",,,No,,,,,,,,,,,,,,,,,,,02047,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2047,,,,,,,,,,,,,,,,,,,,"These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.",,,,,,,,Colleges and Universities,,,,,,,,,2047,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-18-12,,,,,,,,,,,,,,,,,,,,,,02047,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2047,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document students' registrations for classes. Information includes classes added, dropped, withdrawn, and related records.",,,,College student registration,,,,,"These records document students' registrations for classes. Information includes classes added, dropped, withdrawn, and related records.",,,,,,,,,,,,,"SG-18-12,GRS-2047,2047,College student registration records,College student registration,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.,This retention is based on the time allowed for students to petition for changes.,These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-12,GRS-2047,2047,College student registration records,College student registration,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.,This retention is based on the time allowed for students to petition for changes.,These records document students' registrations for classes. Information includes classes added\, dropped\, withdrawn\, and related records.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2047,,,,,,,2047,"These records document students' registrations for classes. Information includes classes added, dropped, withdrawn, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Public information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Public information files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858015551488,,,,,,,,,,,,,,,,,,,,GRSItem-2001,,No,Public,,,Public information files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.",,,No,,,,,,,,,,,,,,,,,,,02001,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2001,,,,,,,,,,,,,,,,,,,,"These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.",,,,,,,,Public Affairs,,,,,,,,,2001,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-15-7,,,,,,,,,,,,,,,,,,,,,,02001,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2001,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings, public opinion polls, studies and reports, or any other materials collected topically to assist the agency.",,,,Public information files,,,,,"These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings, public opinion polls, studies and reports, or any other materials collected topically to assist the agency.",,,,,,,,,,,,,"SG-15-7,GRS-2001,2001,Public information files,Public information files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.,These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.,Public,Public Affairs",,,,,,,,,,,,,,,,,,,,Public Affairs,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-15-7,GRS-2001,2001,Public information files,Public information files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.,These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings\, public opinion polls\, studies and reports\, or any other materials collected topically to assist the agency.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,2001,,,,,,,2001,"These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings, public opinion polls, studies and reports, or any other materials collected topically to assist the agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Graduate student personnel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs.",,,,Graduate student personnel records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858015551489,,,,,,,,,,,,,,,,,,,,GRSItem-2037,,No,,,,Graduate student personnel records,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.",,,No,,,,,,,,,,,,,,,,,,,02037,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2037,,,,,,,,,,,,,,,,,,,,"They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.",,,,,,,,Colleges and Universities,,,,,,,,,2037,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-18-2,,,,,,,,,,,,,,,,,,,,,,02037,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2037,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"They records document graduate student employment with the educational institution. Information includes application, contracts , evaluations, and related records.",,,,Graduate student personnel rec,,,,,"They records document graduate student employment with the educational institution. Information includes application, contracts , evaluations, and related records.",,,,,,,,,,,,,"SG-18-2,GRS-2037,2037,Graduate student personnel records,Graduate student personnel rec,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.,They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-2,GRS-2037,2037,Graduate student personnel records,Graduate student personnel rec,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.,They records document graduate student employment with the educational institution. Information includes application\, contracts \, evaluations\, and related records.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2037,,,,,,,2037,"They records document graduate student employment with the educational institution. Information includes application, contracts , evaluations, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student academic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people.,,,,Student academic records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083858016600064,,,,,,,,,,,,,,,,,,,,GRSItem-2048,,No,,,,Student academic records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of people.,These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.",,,No,,,,,,,,,,,,,,,,,,,02048,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 20 years after graduation. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2048,,,,,,,,,,,,,,,,,,,,"These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.",,,,,,,,Colleges and Universities,,,,,,,,,2048,,,,,,,,2024-11-07T17:00:57.435Z,,,,,,,,,SG-18-13,,,,,,,,,,,,,,,,,,,,,,02048,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2048,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document students ' academic performance. Information includes final grades, supplemental grade changes, Master's theses and Ph.D. dissertations, graduation, and related records.",,,,Student academic records,,,,,"These records document students ' academic performance. Information includes final grades, supplemental grade changes, Master's theses and Ph.D. dissertations, graduation, and related records.",,,,,,,,,,,,,"SG-18-13,GRS-2048,2048,Student academic records,Student academic records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people.,These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.,These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 20 years after graduation. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-18-13,GRS-2048,2048,Student academic records,Student academic records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people.,These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.,These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2048,,,,,,,2048,"These records document students ' academic performance. Information includes final grades, supplemental grade changes, Master's theses and Ph.D. dissertations, graduation, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Principal's personnel evaluation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Principal's personnel evaluation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865640796160,,,,,,,,,,,,,,,,,,,,GRSItem-2668,,No,Private,,,Principal's personnel evaluation records,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,No,,,,,,,,,,,,,,,,,,,01594,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2668,,,,,,,,,,,,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1594,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-21,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01594,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1594,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,Principal's personnel evaluati,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,,,,,,"SD-21-21,GRS-1594,1594,1,Principal's personnel evaluation records,Principal's personnel evaluati,Item,Discontinued,Finalized,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-21,GRS-1594,1594,1,Principal's personnel evaluation records,Principal's personnel evaluati,Item,Discontinued,Finalized,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1594,,,,,,,1594,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student dead files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student dead files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865658621952,,,,,,,,,,,,,,,,,,,,GRSItem-2612,,No,Exempt,,,Student dead files,,,,,,"These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.",,,No,,,,,,,,,,,,,,,,,,,01492,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-12-18,,,,,2612,,,,,,,,,,,,,,,,,,,,"These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.",,,,,,,,"School District,Student",,,,,,,,,1492,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-17-17,,,,,,,,,,,,,,,,,,2008-12-17T00:00:00Z,,,,01492,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1492,,,,,,,,,,,,,,,,,,,,,,,,,,2008-12-18,,,,,,,,,"These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores, copies of report cards, health records, and immunization cards. The official transcript is not included here.",,,,Student dead files,,,,,"These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores, copies of report cards, health records, and immunization cards. The official transcript is not included here.",,,,,,,,,,,,,"SD-17-17,GRS-1492,1492,1,Student dead files,Student dead files,Item,Discontinued,Finalized,These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.,These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.,Exempt,School District,Student",,,,,,,,,,,,,,,,,,,,"School District,Student",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-17,GRS-1492,1492,1,Student dead files,Student dead files,Item,Discontinued,Finalized,These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.,These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards. The official transcript is not included here.,Exempt,School District,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"School District,Student",1492,,,,,,,1492,"These are student cumulative files for students in grades 9-12 who are no longer enrolled or who did not graduate. They contain the copies of achievement test scores, copies of report cards, health records, and immunization cards. The official transcript is not included here.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bus transportation rules and regulations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bus transportation rules and regulations,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865659670528,,,,,,,,,,,,,,,,,,,,GRSItem-2628,,No,Public,,,Bus transportation rules and regulations,,,,,,"These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.",,,No,,,,,,,,,,,,,,,,,,,01576,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2628,,,,,,,,,,,,,,,,,,,,"These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.",,,,,,,,"Elementary School,School District",,,,,,,,,1576,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-20-10,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01576,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1576,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,Bus transportation rules and r,,,,,"These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,,,,,,,,,,"SD-20-10,GRS-1576,1576,1,Bus transportation rules and regulations,Bus transportation rules and r,Item,Discontinued,Finalized,These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,Public,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-10,GRS-1576,1576,1,Bus transportation rules and regulations,Bus transportation rules and r,Item,Discontinued,Finalized,These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations\, parents' and students' signatures\, and date.,Public,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1576,,,,,,,1576,"These rules and regulations document parents' receipt and approval of acceptable student behavior on school buses. They are sent home at the beginning of each school year to inform parents of the district policies. One copy is retained by the parents for reference while a signed copy is returned to the school where it is retained on file. They include the rules and regulations, parents' and students' signatures, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention language changed from 'student moves to junior/middle school; provided summary sheet is placed in student cumulative file' to 'separation'.,,,,,0.094103105,,,,,,,,,,,Gifted and talented student tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1503,,,,1503,,,,,,,Gifted and talented student tests,,,,Item,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865660719105,,,,,,,,,,,,,,,,,,,,GRSItem-2644,,No,Private,,,Gifted and talented student tests,,,,,,"Retention language changed from 'student moves to junior/middle school; provided summary sheet is placed in student cumulative file' to 'separation'.,These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.",,,No,,,,,,,Education performance and testing,,,,,,,,,,,,01568,,,Discontinued,,,,,,,,,,See school district schedule Performance and Testing 17-29,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2644,,,,,,,,,,,,,,,,,,,,"These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.",,,,,,,,Education,,,,,,,,,1568,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-19-60,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01568,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1568,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet, answer sheet (matrix analogy), parent survey, teacher survey, and school ranking of students tested.",,,,Gifted and talented student te,,,,,"These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet, answer sheet (matrix analogy), parent survey, teacher survey, and school ranking of students tested.",,,,,,,,,,,,,"SD-19-60,GRS-1568,1568,1,Gifted and talented student tests,Gifted and talented student te,Item,Discontinued,Finalized,Retention language changed from 'student moves to junior/middle school; provided summary sheet is placed in student cumulative file' to 'separation'.,These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.,These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.,Private,Education",,,,,,,,,,,,,,,GRS-1503,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-60,GRS-1568,1568,1,Gifted and talented student tests,Gifted and talented student te,Item,Discontinued,Finalized,Retention language changed from 'student moves to junior/middle school; provided summary sheet is placed in student cumulative file' to 'separation'.,These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.,These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet\, answer sheet (matrix analogy)\, parent survey\, teacher survey\, and school ranking of students tested.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1568,,,,,,,1568,"These tests are given to elementary students. They are used to determine student eligibility and placement into elementary school gifted and talented programs. They include test score summary sheet, answer sheet (matrix analogy), parent survey, teacher survey, and school ranking of students tested.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1503,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Absentee tally,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Absentee tally,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865662816256,,,,,,,,,,,,,,,,,,,,GRSItem-2614,,No,Public,,,Absentee tally,,,,,,"This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.",,,No,,,,,,,,,,,,,,,,,,,01570,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-08,,,,,2614,,,,,,,,,,,,,,,,,,,,"This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.",,,,,,,,Elementary School,,,,,,,,,1570,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-20-1,,,,,,,,,,,,,,,,,,2008-09-07T00:00:00Z,,,,01570,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1570,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-08,,,,,,,,,"This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name, teacher's name, and date.",,,,Absentee tally,,,,,"This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name, teacher's name, and date.",,,,,,,,,,,,,"SD-20-1,GRS-1570,1570,1,Absentee tally,Absentee tally,Item,Discontinued,Finalized,This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.,This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.,Public,Elementary School",,,,,,,,,,,,,,,,,,,,Elementary School,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-1,GRS-1570,1570,1,Absentee tally,Absentee tally,Item,Discontinued,Finalized,This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.,This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name\, teacher's name\, and date.,Public,Elementary School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elementary School,1570,,,,,,,1570,"This tally is completed daily by the teacher to report absent students. The information may be used to confirm absences. This form includes the student's name, teacher's name, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special education student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Special education student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865672253440,,,,,,,,,,,,,,,,,,,,GRSItem-2634,,No,Exempt,,,Special education student records,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).",,,No,,,,,,,,,,,,,,,,,,,01577,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2634,,,,,,,,,,,,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).",,,,,,,,"Elementary School,School District",,,,,,,,,1577,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-20-34,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01577,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1577,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300 (1998)).",,,,Special education student reco,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300 (1998)).",,,,,,,,,,,,,"SD-20-34,GRS-1577,1577,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).,Exempt,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-34,GRS-1577,1577,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300 (1998)).,Exempt,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1577,,,,,,,1577,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300 (1998)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Fixed asset report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865674350593,,,,,,,,,,,,,,,,,,,,GRSItem-2659,,No,Public,,,Fixed asset report,,,,,,"This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,No,,,,,,,,,,,,,,,,,,,01586,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2659,,,,,,,,,,,,,,,,,,,,"This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1586,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-12,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01586,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1586,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,Fixed asset report,,,,,"This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,"SD-21-12,GRS-1586,1586,1,Fixed asset report,Fixed asset report,Item,Discontinued,Finalized,This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-12,GRS-1586,1586,1,Fixed asset report,Fixed asset report,Item,Discontinued,Finalized,This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1586,,,,,,,1586,"This computer report is sent by the district to all schools annually. It is used to determine the status of all fixed assets in that school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget expenditure report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Budget expenditure report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865676447744,,,,,,,,,,,,,,,,,,,,GRSItem-2627,,No,Public,,,Budget expenditure report,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,No,,,,,,,,,,,,,,,,,,,01575,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2627,,,,,,,,,,,,,,,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,,,,,,"Elementary School,School District",,,,,,,,,1575,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-20-8,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01575,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1575,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,Budget expenditure report,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,"SD-20-8,GRS-1575,1575,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-8,GRS-1575,1575,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1575,,,,,,,1575,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these reports annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Scrapbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,,,,,Scrapbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865677496320,,,,,,,,,,,,,,,,,,,,GRSItem-2643,,No,Public,,,Scrapbooks,,,,,,"These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.",,,No,,,,,,,,,,,,,,,,,,,01580,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2643,,,,,,,,,,,,,,,,,,,,"These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.",,,,,,,,"Elementary School,School District",,,,,,,,,1580,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-20-46,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01580,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1580,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These scrapbooks document the activities of the school children. They include photographs, news clippings, program flyers, letters, art work, announcements for various activities and events, party invitations, and various other assorted memorabilia.",,,,Scrapbooks,,,,,"These scrapbooks document the activities of the school children. They include photographs, news clippings, program flyers, letters, art work, announcements for various activities and events, party invitations, and various other assorted memorabilia.",,,,,,,,,,,,,"SD-20-46,GRS-1580,1580,1,Scrapbooks,Scrapbooks,Item,Discontinued,Finalized,These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.,These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.,Public,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-20-46,GRS-1580,1580,1,Scrapbooks,Scrapbooks,Item,Discontinued,Finalized,These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.,These scrapbooks document the activities of the school children. They include photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.,Public,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1580,,,,,,,1580,"These scrapbooks document the activities of the school children. They include photographs, news clippings, program flyers, letters, art work, announcements for various activities and events, party invitations, and various other assorted memorabilia.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food production sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Food production sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865678544896,,,,,,,,,,,,,,,,,,,,GRSItem-2660,,No,Public,,,Food production sheet,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,No,,,,,,,,,,,,,,,,,,,01587,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2660,,,,,,,,,,,,,,,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,,,,,,Junior High/Middle School,,,,,,,,,1587,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-13,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01587,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1587,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,Food production sheet,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,"SD-21-13,GRS-1587,1587,1,Food production sheet,Food production sheet,Item,Discontinued,Finalized,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,Junior High/Middle School",,,,,,,,,,,,,,,,,,,,Junior High/Middle School,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-13,GRS-1587,1587,1,Food production sheet,Food production sheet,Item,Discontinued,Finalized,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,Junior High/Middle School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Junior High/Middle School,1587,,,,,,,1587,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Career ladder files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Career ladder files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865679593472,,,,,,,,,,,,,,,,,,,,GRSItem-2688,,No,Private,,,Career ladder files,,,,,,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.",,,No,,,,,,,,,,,,,,,,,,,01608,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2688,,,,,,,,,,,,,,,,,,,,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1608,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-44,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01608,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1608,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report, a report on student achievement, a student's survey, and parent's survey.",,,,Career ladder files,,,,,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report, a report on student achievement, a student's survey, and parent's survey.",,,,,,,,,,,,,"SD-21-44,GRS-1608,1608,1,Career ladder files,Career ladder files,Item,Discontinued,Finalized,These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.,These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-44,GRS-1608,1608,1,Career ladder files,Career ladder files,Item,Discontinued,Finalized,These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.,These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1608,,,,,,,1608,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office or career ladder committee. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report, a report on student achievement, a student's survey, and parent's survey.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly school lunch payment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Monthly school lunch payment report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865687982081,,,,,,,,,,,,,,,,,,,,GRSItem-2667,,No,Public,,,Monthly school lunch payment report,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,No,,,,,,,,,,,,,,,,,,,01593,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2667,,,,,,,,,,,,,,,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1593,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-19,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01593,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1593,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,Monthly school lunch payment r,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,"SD-21-19,GRS-1593,1593,1,Monthly school lunch payment report,Monthly school lunch payment r,Item,Discontinued,Finalized,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-19,GRS-1593,1593,1,Monthly school lunch payment report,Monthly school lunch payment r,Item,Discontinued,Finalized,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1593,,,,,,,1593,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Attendance rolls,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865690079232,,,,,,,,,,,,,,,,,,,,GRSItem-2691,,No,Private,,,Attendance rolls,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.",,,No,,,,,,,,,,,,,,,,,,,01610,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2691,,,,,,,,,,,,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.",,,,,,,,"High School,School District",,,,,,,,,1610,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-3,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01610,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1610,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.",,,,Attendance rolls,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.",,,,,,,,,,,,,"SD-22-3,GRS-1610,1610,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-3,GRS-1610,1610,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1610,,,,,,,1610,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Grades and credits are recorded in the official transcript. Attendance records have been automated and the use of attendance rolls have been discontinued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Discipline files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Discipline files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865693224960,,,,,,,,,,,,,,,,,,,,GRSItem-2699,,No,Exempt,,,Discipline files,,,,,,"These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.",,,No,,,,,,,,,,,,,,,,,,,01618,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2699,,,,,,,,,,,,,,,,,,,,"These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.",,,,,,,,"High School,School District",,,,,,,,,1618,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-13,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01618,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1618,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports, notes, correspondence, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.",,,,Discipline files,,,,,"These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports, notes, correspondence, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.",,,,,,,,,,,,,"SD-22-13,GRS-1618,1618,1,Discipline files,Discipline files,Item,Discontinued,Finalized,These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.,These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.,Exempt,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-13,GRS-1618,1618,1,Discipline files,Discipline files,Item,Discontinued,Finalized,These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.,These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.,Exempt,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1618,,,,,,,1618,"These files are maintained by the attendance office or assistant principal on students who have had disciplinary problems. The files also contain reports, notes, correspondence, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; progress report on attendance and grades; contingency contract (an agreement between the student and high School that the student would follow certain rules in order to stay in the school); and student conference reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipt books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Receipt books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865706856448,,,,,,,,,,,,,,,,,,,,GRSItem-2671,,No,Public,,,Receipt books,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.",,,No,,,,,,,,,,,,,,,,,,,01597,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2671,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1597,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-24,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01597,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1597,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,Receipt books,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,"SD-21-24,GRS-1597,1597,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-24,GRS-1597,1597,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1597,,,,,,,1597,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student discipline files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1504,,,,1504,,,,,,,Student discipline files,,,,Item,Student discipline,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865707905025,,,,,,,,,,,,,,,,,,,,GRSItem-2679,,No,Private,,,Student discipline files,,,,,,"These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.",,,No,,,,,,,Student discipline,,,,,,,,,,,,01556,,,Discontinued,,,,,,,,,,See school district schedule Discipline 17-30,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2679,,,,,,,,,,,,,,,,,,,,"These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.",,,,,,,,Education,,,,,,,,,1556,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-19-48,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01556,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1556,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes, teachers' reports, memoranda, standard violation tickets, reprimands, related correspondence, individual progress reports, and student counseling reports.",,,,Student discipline files,,,,,"These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes, teachers' reports, memoranda, standard violation tickets, reprimands, related correspondence, individual progress reports, and student counseling reports.",,,,,,,,,,,,,"SD-19-48,GRS-1556,1556,1,Student discipline files,Student discipline files,Item,Discontinued,Finalized,These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.,These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.,Private,Education",,,,,,,,,,,,,,,GRS-1504,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-48,GRS-1556,1556,1,Student discipline files,Student discipline files,Item,Discontinued,Finalized,These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.,These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes\, teachers' reports\, memoranda\, standard violation tickets\, reprimands\, related correspondence\, individual progress reports\, and student counseling reports.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1556,,,,,,,1556,"These are files maintained by the vice-principal or counselors on students who have misbehaved in class or on the school grounds. The files include notes, teachers' reports, memoranda, standard violation tickets, reprimands, related correspondence, individual progress reports, and student counseling reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1504,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly department of agriculture food usage sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Monthly department of agriculture food usage sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865710002177,,,,,,,,,,,,,,,,,,,,GRSItem-2712,,No,Public,,,Monthly department of agriculture food usage sheet,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,No,,,,,,,,,,,,,,,,,,,01627,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2712,,,,,,,,,,,,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,,,,,,"High School,School District",,,,,,,,,1627,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-28,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01627,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1627,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,Monthly department of agricult,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,"SD-22-28,GRS-1627,1627,1,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Discontinued,Finalized,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-28,GRS-1627,1627,1,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Discontinued,Finalized,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1627,,,,,,,1627,"This monthly sheet serves as an on-going inventory on the usage of U.S.?Department of Agriculture (USDA) food. The sheet is provided to the elementary school and lists food totals. The school maintains the inventory and submits it to the district office at the end of each month listing all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily absence reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Daily absence reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865722585088,,,,,,,,,,,,,,,,,,,,GRSItem-2698,,No,Private,,,Daily absence reports,,,,,,"This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.",,,No,,,,,,,,,,,,,,,,,,,01617,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-08,,,,,2698,,,,,,,,,,,,,,,,,,,,"This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.",,,,,,,,"High School,School District",,,,,,,,,1617,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-12,,,,,,,,,,,,,,,,,,2008-09-07T00:00:00Z,,,,01617,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1617,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-08,,,,,,,,,"This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent, particularly students with frequent absences. The printout contains the date, the student's name and number, home phone number, grade, sex, section number and description, and class periods that the student missed.",,,,Daily absence reports,,,,,"This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent, particularly students with frequent absences. The printout contains the date, the student's name and number, home phone number, grade, sex, section number and description, and class periods that the student missed.",,,,,,,,,,,,,"SD-22-12,GRS-1617,1617,1,Daily absence reports,Daily absence reports,Item,Discontinued,Finalized,This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.,This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-12,GRS-1617,1617,1,Daily absence reports,Daily absence reports,Item,Discontinued,Finalized,This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.,This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent\, particularly students with frequent absences. The printout contains the date\, the student's name and number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1617,,,,,,,1617,"This is a daily computer printout listing the students who were absent. This printout is used to track students who were absent, particularly students with frequent absences. The printout contains the date, the student's name and number, home phone number, grade, sex, section number and description, and class periods that the student missed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student membership summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student membership summary report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865723633664,,,,,,,,,,,,,,,,,,,,GRSItem-2733,,No,Public,,,Student membership summary report,,,,,,"This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",,,No,,,,,,,,,,,,,,,,,,,01649,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2733,,,,,,,,,,,,,,,,,,,,"This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",,,,,,,,"High School,School District",,,,,,,,,1649,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-52,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01649,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1649,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,Student membership summary rep,,,,,"This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,,,,,,,,,,"SD-22-52,GRS-1649,1649,1,Student membership summary report,Student membership summary rep,Item,Discontinued,Finalized,This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-52,GRS-1649,1649,1,Student membership summary report,Student membership summary rep,Item,Discontinued,Finalized,This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1649,,,,,,,1649,"This computer report is required to be completed on student enrollment as of October 1 to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student injury report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student injury report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865724682240,,,,,,,,,,,,,,,,,,,,GRSItem-2732,,No,Private,,,Student injury report,,,,,,"This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.",,,No,,,,,,,,,,,,,,,,,,,01644,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2732,,,,,,,,,,,,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.",,,,,,,,"High School,School District",,,,,,,,,1644,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-46,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01644,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1644,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school/guardian and parent, nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. The state's copy is retained for five years.",,,,Student injury report,,,,,"This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school/guardian and parent, nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. The state's copy is retained for five years.",,,,,,,,,,,,,"SD-22-46,GRS-1644,1644,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-46,GRS-1644,1644,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school/guardian and parent\, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1644,,,,,,,1644,"This report is completed by school personnel immediately after a severe student injury and copies are then submitted to the district office and the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school/guardian and parent, nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. The state's copy is retained for five years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special education records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Special education records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865738313729,,,,,,,,,,,,,,,,,,,,GRSItem-2742,,No,Exempt,,,Special education records,,,,,,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",,,No,,,,,,,,,,,,,,,,,,,01472,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2742,,,,,,,,,,,,,,,,,,,,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",,,,,,,,"School District,Special Education",,,,,,,,,1472,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-16-1,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01472,,,,,,2008-12-01T00:00:00Z,,,,,,,GRS-1472,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",,,,Special education records,,,,,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",,,,,,,,,,,,,"SD-16-1,GRS-1472,1472,1,Special education records,Special education records,Item,Discontinued,Finalized,These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).,These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).,Exempt,School District,Special Education",,,,,,,,,,,,,,,,,,,,"School District,Special Education",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-16-1,GRS-1472,1472,1,Special education records,Special education records,Item,Discontinued,Finalized,These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).,These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).,Exempt,School District,Special Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"School District,Special Education",1472,,,,,,,1472,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Local government accounts payable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,,,,,Local government accounts payable records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865771868161,,,,,,,,,,,,,,,,,,,,GRSItem-2769,,No,,,,Local government accounts payable records,,,,,,"These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.",,,No,,,,,,,,,,,,,,,,,,,00107,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-09,,,,,2769,,,,,,,,,,,,,,,,,,,,"These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.",,,,,,,,General Accounting,,,,,,,,,107,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,CO-5-35,,,,,,,,,,,,,,,,,,2016-12-08T00:00:00Z,,,,00107,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-107,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-09,,,,,,,,,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,Local government accounts paya,,,,,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,,,,,,,,,,"CO-5-35,GRS-107,107,1,Local government accounts payable records,Local government accounts paya,Item,Discontinued,Finalized,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-35,GRS-107,107,1,Local government accounts payable records,Local government accounts paya,Item,Discontinued,Finalized,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,107,,,,,,,107,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sales and use tax return forms (form tc-71),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-732,,,,732,,,,,,,Sales and use tax return forms (form tc-71),,,,Item,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865776062464,,,,,,,,,,,,,,,,,,,,GRSItem-2814,,No,Public,,,Sales and use tax return forms (form tc-71),,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",,,No,,,,,,,Tax redemption records,,,,,,,,,,,,00826,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2814,,,,,,,,,,,,,,,,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",,,,,,,,General Accounting,,,,,,,,,826,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-5-18,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00826,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-826,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g., municipal recreational facilities).",,,,Sales and use tax return forms,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g., municipal recreational facilities).",,,,,,,,,,,,,"MUN-5-18,GRS-826,826,1,Sales and use tax return forms (form tc-71),Sales and use tax return forms,Item,Discontinued,Finalized,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).,Public,General Accounting",,,,,,,,,,,,,,,GRS-732,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-18,GRS-826,826,1,Sales and use tax return forms (form tc-71),Sales and use tax return forms,Item,Discontinued,Finalized,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,826,,,,,,,826,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g., municipal recreational facilities).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,732,,,,,,Inactive,
"",,,,,,Retention wording changed from 'no longer needed for operational purposes' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Routine control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Routine control files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865778159617,,,,,,,,,,,,,,,,,,,,GRSItem-2785,,No,Public,,,Routine control files,,,,,,"Retention wording changed from 'no longer needed for operational purposes' to 'resolution of issue' to meet new language requirements.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,No,,,,,,,,,,,,,,,,,,,00758,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2785,,,,,,,,,,,,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,,,,,,Administrative,,,,,,,,,758,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-1-23,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00758,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-758,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,Routine control files,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,"MUN-1-23,GRS-758,758,1,Routine control files,Routine control files,Item,Discontinued,Finalized,Retention wording changed from 'no longer needed for operational purposes' to 'resolution of issue' to meet new language requirements.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-23,GRS-758,758,1,Routine control files,Routine control files,Item,Discontinued,Finalized,Retention wording changed from 'no longer needed for operational purposes' to 'resolution of issue' to meet new language requirements.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,758,,,,,,,758,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medicaid billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Medicaid billings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865780256768,,,,,,,,,,,,,,,,,,,,GRSItem-2746,,No,Private,,,Medicaid billings,,,,,,These records are for medicaid billing. This schedule is obsolete.,,,No,,,,,,,,,,,,,,,,,,,01474,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2746,,,,,,,,,,,,,,,,,,,,These records are for medicaid billing. This schedule is obsolete.,,,,,,,,"School District,Special Education",,,,,,,,,1474,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-16-3,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01474,,,,,,2008-12-01T00:00:00Z,,,,,,,GRS-1474,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,These records are for medicaid billing. This schedule is obsolete.,,,,Medicaid billings,,,,,These records are for medicaid billing. This schedule is obsolete.,,,,,,,,,,,,,"SD-16-3,GRS-1474,1474,1,Medicaid billings,Medicaid billings,Item,Discontinued,Finalized,These records are for medicaid billing. This schedule is obsolete.,These records are for medicaid billing. This schedule is obsolete.,Private,School District,Special Education",,,,,,,,,,,,,,,,,,,,"School District,Special Education",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-16-3,GRS-1474,1474,1,Medicaid billings,Medicaid billings,Item,Discontinued,Finalized,These records are for medicaid billing. This schedule is obsolete.,These records are for medicaid billing. This schedule is obsolete.,Private,School District,Special Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"School District,Special Education",1474,,,,,,,1474,These records are for medicaid billing. This schedule is obsolete.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll approval records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Payroll approval records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,The agency requested this item be added since all agencies have these records and they need to comply with the retention for audit purposes. Jeanette Henstrom made this request in 2005.,,,,,,1815083865780256769,,,,,,,,,,,,,,,,,,,,GRSItem-2754,,No,Public,,,Payroll approval records,,,,,,"Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.,The agency requested this item be added since all agencies have these records and they need to comply with the retention for audit purposes. Jeanette Henstrom made this request in 2005.",,,No,,,,,,,,,,,,,,,,,,,01901,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2754,,,,,,,,,,,,,,,,,,,,"Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.",,,,,,,,Payroll,,,,,,,,,1901,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SG-10-28,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01901,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1901,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager, or supervisor has reviewed the Time Summary Report, the Time Edit Report, the Time Entered after Cutoff Report, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.",,,,Payroll approval records,,,,,"Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager, or supervisor has reviewed the Time Summary Report, the Time Edit Report, the Time Entered after Cutoff Report, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.",,,,,,,,,,,,,"SG-10-28,GRS-1901,1901,1,Payroll approval records,Payroll approval records,Item,Discontinued,Finalized,Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.,The agency requested this item be added since all agencies have these records and they need to comply with the retention for audit purposes. Jeanette Henstrom made this request in 2005.,Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.,Public,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-28,GRS-1901,1901,1,Payroll approval records,Payroll approval records,Item,Discontinued,Finalized,Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.,The agency requested this item be added since all agencies have these records and they need to comply with the retention for audit purposes. Jeanette Henstrom made this request in 2005.,Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1901,,,,,,,1901,"Records that are printed from the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager, or supervisor has reviewed the Time Summary Report, the Time Edit Report, the Time Entered after Cutoff Report, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,System studies final reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,System studies final reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865783402496,,,,,,,,,,,,,,,,,,,,GRSItem-2786,,No,Public,,,System studies final reports,,,,,,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",,,No,,,,,,,,,,,,,,,,,,,00759,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,2786,,,,,,,,,,,,,,,,,,,,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",,,,,,,,Administrative,,,,,,,,,759,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-1-25,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00759,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-759,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,"These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.",,,,System studies final reports,,,,,"These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.",,,,,,,,,,,,,"MUN-1-25,GRS-759,759,1,System studies final reports,System studies final reports,Item,Discontinued,Finalized,These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.,These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-25,GRS-759,759,1,System studies final reports,System studies final reports,Item,Discontinued,Finalized,These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.,These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,759,,,,,,,759,"These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention wording changed from 'official written minutes are approved' to 'approval of minutes' to meet new language requirements.?????,,,,,0.094103105,,,,,,,,,,,Open meeting records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Open meeting records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865783402497,,,,,,,,,,,,,,,,,,,,GRSItem-2757,,No,Public,,,Open meeting records,,,,,,"Retention wording changed from 'official written minutes are approved' to 'approval of minutes' to meet new language requirements.?????,When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).",,,No,,,,,,,,,,,,,,,,,,,01708,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until approval of minutes, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-25,,,,,2757,,,,,,,,,,,,,,,,,,,,"When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).",,,,,,,,Administrative,,,,,,,,,1708,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SG-1-58,,,,,,,,,,,,,,,,,,2014-06-24T00:00:00Z,,,,01708,,,,,,2014-11-01T00:00:00Z,,,,,,,GRS-1708,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-25,,,,,,,,,"When a public body convenes to discuss or act upon a matter under its jurisdiction, (Utah Code 52-4-103(6)(a)(2014)), they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).",,,,Open meeting records,,,,,"When a public body convenes to discuss or act upon a matter under its jurisdiction, (Utah Code 52-4-103(6)(a)(2014)), they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).",,,,,,,,,,,,,"SG-1-58,GRS-1708,1708,1,Open meeting records,Open meeting records,Item,Discontinued,Finalized,Retention wording changed from 'official written minutes are approved' to 'approval of minutes' to meet new language requirements.?????,When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).,When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until approval of minutes, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-58,GRS-1708,1708,1,Open meeting records,Open meeting records,Item,Discontinued,Finalized,Retention wording changed from 'official written minutes are approved' to 'approval of minutes' to meet new language requirements.?????,When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).,When a public body convenes to discuss or act upon a matter under its jurisdiction\, (Utah Code 52-4-103(6)(a)(2014))\, they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1708,,,,,,,1708,"When a public body convenes to discuss or act upon a matter under its jurisdiction, (Utah Code 52-4-103(6)(a)(2014)), they must give a public notice which includes the agenda and schedule (Utah Code 52-4-202(2014)). This schedule includes pending minutes which will be approved at the next meeting (Utah Code 52-4-203(4)(3)(ii)(2014)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Arrest reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2028,,,,2028,,,,,,,Arrest reports,,,,Item,Arrest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865789693952,,,,,,,,,,,,,,,,,,,,GRSItem-2875,,No,Private,,,Arrest reports,,,,,,"Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",,,No,,,,,,,Arrest records,,,,,,,,,,,,01062,,,Discontinued,,,,,,,,,,This schedule now falls under Arrest Records SG 17-6.,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2875,,,,,,,,,,,,,,,,,,,,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",,,,,,,,Police Department,,,,,,,,,1062,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-21-3,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01062,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1062,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.",,,,Arrest reports,,,,,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.",,,,,,,,,,,,,"MUN-21-3,GRS-1062,1062,1,Arrest reports,Arrest reports,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.,These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.,Private,Police Department",,,,,,,,,,,,,,,GRS-2028,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-3,GRS-1062,1062,1,Arrest reports,Arrest reports,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.,These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.,Private,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1062,,,,,,,1062,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2028,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Comprehensive employment and training act (ceta) personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Comprehensive employment and training act (ceta) personnel files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865790742529,,,,,,,,,,,,,,,,,,,,GRSItem-2843,,No,Private,,,Comprehensive employment and training act (ceta) personnel files,,,,,,"These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.",,,No,,,,,,,,,,,,,,,,,,,00887,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-11,,,,,2843,,,,,,,,,,,,,,,,,,,,"These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.",,,,,,,,Human Resources,,,,,,,,,887,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-9-3,,,,,,,,,,,,,,,,,,2013-03-10T00:00:00Z,,,,00887,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-887,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-11,,,,,,,,,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.",,,,Comprehensive employment and t,,,,,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.",,,,,,,,,,,,,"MUN-9-3,GRS-887,887,1,Comprehensive employment and training act (ceta) personnel files,Comprehensive employment and t,Item,Discontinued,Finalized,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-3,GRS-887,887,1,Comprehensive employment and training act (ceta) personnel files,Comprehensive employment and t,Item,Discontinued,Finalized,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,887,,,,,,,887,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular municipal employees (20 CFR 678 (1990)). CETA is an obsolete federally funded employment program.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention changed from 'after return or disposal of property' to 'after disposition of asset' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Received property records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Received property records,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865799131137,,,,,,,,,,,,,,,,,,,,GRSItem-2882,,No,Private,,,Received property records,,,,,,"Retention changed from 'after return or disposal of property' to 'after disposition of asset' to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01088,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2882,,,,,,,,,,,,,,,,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,Police Department,,,,,,,,,1088,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-21-40,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01088,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1088,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,Received property records,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,,,,,,"MUN-21-40,GRS-1088,1088,1,Received property records,Received property records,Item,Discontinued,Finalized,Retention changed from 'after return or disposal of property' to 'after disposition of asset' to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,Private,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-40,GRS-1088,1088,1,Received property records,Received property records,Item,Discontinued,Finalized,Retention changed from 'after return or disposal of property' to 'after disposition of asset' to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,Private,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1088,,,,,,,1088,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Acknowledgment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Acknowledgment files,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865800179713,,,,,,,,,,,,,,,,,,,,GRSItem-2890,,No,Public,,,Acknowledgment files,,,,,,"Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.",,,No,,,,,,,,,,,,,,,,,,,01654,,,Discontinued,,,,,,,,,,See Transitory Correspondence 1-62,,,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-24,,,,,2890,,,,,,,,,,,,,,,,,,,,"Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.",,,,,,,,Administrative,,,,,,,,,1654,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SG-1-1,,,,,,,,,,,,,,,,,,2015-02-23T00:00:00Z,,,,01654,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1654,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-24,,,,,,,,,"Acknowledgment records, transmittal inquiries, and requests that have been referred elsewhere for reply.",,,,Acknowledgment files,,,,,"Acknowledgment records, transmittal inquiries, and requests that have been referred elsewhere for reply.",,,,,,,,,,,,,"SG-1-1,GRS-1654,1654,1,Acknowledgment files,Acknowledgment files,Item,Discontinued,Finalized,Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.,Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-1,GRS-1654,1654,1,Acknowledgment files,Acknowledgment files,Item,Discontinued,Finalized,Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.,Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1654,,,,,,,1654,"Acknowledgment records, transmittal inquiries, and requests that have been referred elsewhere for reply.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built project drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,As-built project drawings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865805422592,,,,,,,,,,,,,,,,,,,,GRSItem-2888,,No,Public,,,As-built project drawings,,,,,,"These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.",,,No,,,,,,,,,,,,,,,,,,,00957,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,2888,,,,,,,,,,,,,,,,,,,,"These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.",,,,,,,,Airport,,,,,,,,,957,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-13-4,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00957,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-957,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.",,,,As-built project drawings,,,,,"These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.",,,,,,,,,,,,,"MUN-13-4,GRS-957,957,1,As-built project drawings,As-built project drawings,Item,Discontinued,Finalized,These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.,These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-4,GRS-957,957,1,As-built project drawings,As-built project drawings,Item,Discontinued,Finalized,These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.,These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,957,,,,,,,957,"These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Substantive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Substantive correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865807519744,,,,,,,,,,,,,,,,,,,,GRSItem-2903,,No,Public,,,Substantive correspondence,,,,,,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",,,No,,,,,,,,,,,,,,,,,,,01669,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends or 3 years, whichever is shorter., and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-05-01,,,,,2903,,,,,,,,,,,,,,,,,,,,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",,,,,,,,Communication,,,,,,,,,1669,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SG-1-16,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01669,,,,,,2001-05-01T00:00:00Z,,,,,,,GRS-1669,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Business-related messages that document work accomplished, transactions made, or actions taken. These records do not offer unique information about agency functions, programs, or policies, though they may cite them. These records may originate on paper, electronic mail, or other media.",,,,Substantive correspondence,,,,,"Business-related messages that document work accomplished, transactions made, or actions taken. These records do not offer unique information about agency functions, programs, or policies, though they may cite them. These records may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,"SG-1-16,GRS-1669,1669,1,Substantive correspondence,Substantive correspondence,Item,Discontinued,Finalized,Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.,Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.,Public,email,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends or 3 years, whichever is shorter., and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-16,GRS-1669,1669,1,Substantive correspondence,Substantive correspondence,Item,Discontinued,Finalized,Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.,Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.,Public,email,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1669,,,,,,,1669,"Business-related messages that document work accomplished, transactions made, or actions taken. These records do not offer unique information about agency functions, programs, or policies, though they may cite them. These records may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Executive calendars,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Executive calendars,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865810665472,,,,,,,,,,,,,,,,,,,,GRSItem-2896,,No,,,,Executive calendars,,,,,,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,No,,,,,,,,,,,,,,,,,,,01661,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,2896,,,,,,,,,,,,,,,,,,,,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,Human Resources,,,,,,,,,1661,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SG-1-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01661,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1661,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda, reports, correspondence, or other records included in the official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,Executive calendars,,,,,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda, reports, correspondence, or other records included in the official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,"SG-1-8,GRS-1661,1661,1,Executive calendars,Executive calendars,Item,Discontinued,Finalized,Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-8,GRS-1661,1661,1,Executive calendars,Executive calendars,Item,Discontinued,Finalized,Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1661,,,,,,,1661,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda, reports, correspondence, or other records included in the official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of the employees. See Daily Activity Schedules.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative subject files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative subject files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866067566592,,,,,,,,,,,,,,,,,,,,GRSItem-2615,,No,Public,,,Administrative subject files,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.",,,No,,,,,,,,,,,,,,,,,,,01571,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2615,,,,,,,,,,,,,,,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.",,,,,,,,Elementary School,,,,,,,,,1571,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-20-2,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01571,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1571,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, completed forms, flyers, copies of instructions, reports, brochures, district memoranda, and instructions.",,,,Administrative subject files,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, completed forms, flyers, copies of instructions, reports, brochures, district memoranda, and instructions.",,,,,,,,,,,,,"SD-20-2,GRS-1571,1571,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.,Public,Elementary School",,,,,,,,,,,,,,,,,,,,Elementary School,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-2,GRS-1571,1571,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, completed forms\, flyers\, copies of instructions\, reports\, brochures\, district memoranda\, and instructions.,Public,Elementary School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elementary School,1571,,,,,,,1571,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, completed forms, flyers, copies of instructions, reports, brochures, district memoranda, and instructions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from 'school""s closure and then transfer to District Office' to 'Final action and then transfer to District Office' to meet new language requirements. The transfer to District Office to be resolved at a later date.?????",,,,,0.094103105,,,,,,,,,,,Scrapbooks/photo albums,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Scrapbooks/photo albums,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866070712320,,,,,,,,,,,,,,,,,,,,GRSItem-2631,,No,Public,,,Scrapbooks/photo albums,,,,,,"Retention wording changed from 'school""s closure and then transfer to District Office' to 'Final action and then transfer to District Office' to meet new language requirements. The transfer to District Office to be resolved at a later date.?????,These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,,No,,,,,,,,,,,,,,,,,,,01554,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain until final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-08-29,,,,,2631,,,,,,,,,,,,,,,,,,,,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,,,,,,,"Education,Intrinsically Historical",,,,,,,,,1554,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-19-46,,,,,,,,,,,,,,,,,,2017-08-28T00:00:00Z,,,,01554,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1554,,,,,,,,,,,,,,,,,,,,,,,,,,2017-08-29,,,,,,,,,"These are albums containing photographs taken annually of the school's students, teachers, and school activities. They document the school's student body.",,,,Scrapbooks/photo albums,,,,,"These are albums containing photographs taken annually of the school's students, teachers, and school activities. They document the school's student body.",,,,,,,,,,,,,"SD-19-46,GRS-1554,1554,1,Scrapbooks/photo albums,Scrapbooks/photo albums,Item,Discontinued,Finalized,Retention wording changed from 'school""s closure and then transfer to District Office' to 'Final action and then transfer to District Office' to meet new language requirements. The transfer to District Office to be resolved at a later date.?????,These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.,These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.,Public,Education,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,"Education,Intrinsically Historical",,State Records Committee,,,,,1,,,,,,,Permanent. Retain until final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-46,GRS-1554,1554,1,Scrapbooks/photo albums,Scrapbooks/photo albums,Item,Discontinued,Finalized,Retention wording changed from 'school""s closure and then transfer to District Office' to 'Final action and then transfer to District Office' to meet new language requirements. The transfer to District Office to be resolved at a later date.?????,These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.,These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.,Public,Education,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Intrinsically Historical",1554,,,,,,,1554,"These are albums containing photographs taken annually of the school's students, teachers, and school activities. They document the school's student body.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention changed from 'after student leaves school' to 'after separation' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Medication administration and dispensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1502,,,,1502,,,,,,,Medication administration and dispensing records,,,,Item,Student medical log records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866082246656,,,,,,,,,,,,,,,,,,,,GRSItem-2629,,No,Private,,,Medication administration and dispensing records,,,,,,"Retention changed from 'after student leaves school' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.",,,No,,,,,,,Student medical log records,,,,,,,,,,,,01537,,,Discontinued,,,,,,,,,,See school district schedule Medical Log Records 17-28,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2629,,,,,,,,,,,,,,,,,,,,"These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.",,,,,,,,"Education,Health",,,,,,,,,1537,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-19-29,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01537,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1537,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name, address, telephone number, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name, address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed. The log includes the child's name, school, parent, teacher, school year, medication, date initiated dosage and time (with any special instructions), and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.",,,,Medication administration and,,,,,"These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name, address, telephone number, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name, address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed. The log includes the child's name, school, parent, teacher, school year, medication, date initiated dosage and time (with any special instructions), and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.",,,,,,,,,,,,,"SD-19-29,GRS-1537,1537,1,Medication administration and dispensing records,Medication administration and,Item,Discontinued,Finalized,Retention changed from 'after student leaves school' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.,These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.,Private,Education,Health",,,,,,,,,,,,,,,GRS-1502,,,,,"Education,Health",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-29,GRS-1537,1537,1,Medication administration and dispensing records,Medication administration and,Item,Discontinued,Finalized,Retention changed from 'after student leaves school' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.,These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name\, address\, telephone number\, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name\, address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed. The log includes the child's name\, school\, parent\, teacher\, school year\, medication\, date initiated dosage and time (with any special instructions)\, and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.,Private,Education,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Health",1537,,,,,,,1537,"These records document the authorization of school personnel to dispense and administer prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified in UCA 53A-11-601(1) (2008). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for the administration and a statement"" why it was necessary to administer when ""student is under control of school"" (UCA?53A-11-601(b)?(2008)). These records include an authorization form and a dispensing log. The authorization form includes student's name, address, telephone number, birth date; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; date form reviewed and completed by the school health nurse; physician's name, address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed. The log includes the child's name, school, parent, teacher, school year, medication, date initiated dosage and time (with any special instructions), and a daily record of dispensing of the medication during the school year indicating the initials of individual giving medication.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1502,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student injury report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student injury report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866086440960,,,,,,,,,,,,,,,,,,,,GRSItem-2637,,No,Private,,,Student injury report,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.",,,No,,,,,,,,,,,,,,,,,,,01579,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2637,,,,,,,,,,,,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.",,,,,,,,"Elementary School,School District",,,,,,,,,1579,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-20-37,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01579,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1579,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, and school name and number; student's sex, birthdate, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.",,,,Student injury report,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, and school name and number; student's sex, birthdate, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.",,,,,,,,,,,,,"SD-20-37,GRS-1579,1579,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.,Private,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-37,GRS-1579,1579,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.,Private,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1579,,,,,,,1579,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's name, district name and number, and school name and number; student's sex, birthdate, and grade; accident's date and time; number of days absent; action taken by school and parent; nature of injury; area affected; contributing factors; period; surface; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature. The state's copy is retained for five years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Attendance rolls,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866088538112,,,,,,,,,,,,,,,,,,,,GRSItem-2617,,No,Exempt,,,Attendance rolls,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.",,,No,,,,,,,,,,,,,,,,,,,01573,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2617,,,,,,,,,,,,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.",,,,,,,,"Elementary School,School District",,,,,,,,,1573,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-20-5,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01573,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1573,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record.",,,,Attendance rolls,,,,,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record.",,,,,,,,,,,,,"SD-20-5,GRS-1573,1573,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.,Exempt,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-5,GRS-1573,1573,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.,These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record.,Exempt,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1573,,,,,,,1573,"These are the attendance rolls maintained by each teacher within the school. They are used to record student attendance and grades. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Safety self-inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Safety self-inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866090635264,,,,,,,,,,,,,,,,,,,,GRSItem-2633,,No,Public,,,Safety self-inspection reports,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,No,,,,,,,,,,,,,,,,,,,01548,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2633,,,,,,,,,,,,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,Risk Management,,,,,,,,,1548,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-19-40,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01548,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1548,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,Safety self-inspection reports,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,"SD-19-40,GRS-1548,1548,1,Safety self-inspection reports,Safety self-inspection reports,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Risk Management",,,,,,,,,,,,,,,,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-40,GRS-1548,1548,1,Safety self-inspection reports,Safety self-inspection reports,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1548,,,,,,,1548,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Worker's compensation employee's first report of injury,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1938,,,,21272,,,,,,,Worker's compensation employee's first report of injury,,,,Item,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866093780992,,,,,,,,,,,,,,,,,,,,GRSItem-2641,,No,Private,,,Worker's compensation employee's first report of injury,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.",,,No,,,,,,,Worker's compensation case files,,,,,,,,,,,,01566,,,Discontinued,,,,,,,,,,See state schedule Worker?s Compensation Files 11-35,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2641,,,,,,,,,,,,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.",,,,,,,,Human Resources,,,,,,,,,1566,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-19-58,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01566,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1566,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.",,,,Worker's compensation employee,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.",,,,,,,,,,,,,"SD-19-58,GRS-1566,1566,1,Worker's compensation employee's first report of injury,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1938,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-58,GRS-1566,1566,1,Worker's compensation employee's first report of injury,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1566,,,,,,,1566,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each school completes and sends to the district office in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years. The district office usually maintains the official copy of this report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21272,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student cumulative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Student cumulative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866104266752,,,,,,,,,,,,,,,,,,,,GRSItem-2678,,No,Exempt,,,Student cumulative records,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.",,,No,,,,,,,,,,,,,,,,,,,01602,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2678,,,,,,,,,,,,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1602,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-21-33,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01602,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1602,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, grades and credits earned, and all pertinent information on the student.",,,,Student cumulative records,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, grades and credits earned, and all pertinent information on the student.",,,,,,,,,,,,,"SD-21-33,GRS-1602,1602,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.,Exempt,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-33,GRS-1602,1602,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, grades and credits earned\, and all pertinent information on the student.,Exempt,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1602,,,,,,,1602,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, grades and credits earned, and all pertinent information on the student.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Career ladder files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Career ladder files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866105315328,,,,,,,,,,,,,,,,,,,,GRSItem-2694,,No,Private,,,Career ladder files,,,,,,"These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.",,,No,,,,,,,,,,,,,,,,,,,01616,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2694,,,,,,,,,,,,,,,,,,,,"These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.",,,,,,,,"High School,School District",,,,,,,,,1616,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-9,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01616,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1616,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results.",,,,Career ladder files,,,,,"These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results.",,,,,,,,,,,,,"SD-22-9,GRS-1616,1616,1,Career ladder files,Career ladder files,Item,Discontinued,Finalized,These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.,These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-9,GRS-1616,1616,1,Career ladder files,Career ladder files,Item,Discontinued,Finalized,These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.,These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1616,,,,,,,1616,"These files document the career ladder process at the high school. They are used by the school principal in reviewing the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student withdrawal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Student withdrawal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866108461056,,,,,,,,,,,,,,,,,,,,GRSItem-2684,,No,Private,,,Student withdrawal records,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.",,,No,,,,,,,,,,,,,,,,,,,01605,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2684,,,,,,,,,,,,,,,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1605,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-21-40,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01605,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1605,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid, library books returned, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.",,,,Student withdrawal records,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid, library books returned, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.",,,,,,,,,,,,,"SD-21-40,GRS-1605,1605,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-40,GRS-1605,1605,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid\, library books returned\, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1605,,,,,,,1605,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether fees paid, library books returned, cumulative folder completed; and if parent was given a copy of immunizations and academic progress.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Financial reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866109509632,,,,,,,,,,,,,,,,,,,,GRSItem-2701,,No,Public,,,Financial reports,,,,,,"These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.",,,No,,,,,,,,,,,,,,,,,,,01619,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2701,,,,,,,,,,,,,,,,,,,,"These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.",,,,,,,,"High School,School District",,,,,,,,,1619,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-14,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01619,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1619,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, disabilities, transfers, ending balances, and totals.",,,,Financial reports,,,,,"These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, disabilities, transfers, ending balances, and totals.",,,,,,,,,,,,,"SD-22-14,GRS-1619,1619,1,Financial reports,Financial reports,Item,Discontinued,Finalized,These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.,These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-14,GRS-1619,1619,1,Financial reports,Financial reports,Item,Discontinued,Finalized,These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.,These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, disabilities\, transfers\, ending balances\, and totals.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1619,,,,,,,1619,"These computer reports are submitted to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and then submits this report. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, disabilities, transfers, ending balances, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Purchase orders and requisition records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866111606784,,,,,,,,,,,,,,,,,,,,GRSItem-2717,,No,Public,,,Purchase orders and requisition records,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,No,,,,,,,,,,,,,,,,,,,01632,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2717,,,,,,,,,,,,,,,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,High School,,,,,,,,,1632,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-33,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01632,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1632,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,Purchase orders and requisitio,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,,,,,,"SD-22-33,GRS-1632,1632,1,Purchase orders and requisition records,Purchase orders and requisitio,Item,Discontinued,Finalized,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,Public,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-33,GRS-1632,1632,1,Purchase orders and requisition records,Purchase orders and requisitio,Item,Discontinued,Finalized,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,Public,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1632,,,,,,,1632,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Canceled checks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Canceled checks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866112655360,,,,,,,,,,,,,,,,,,,,GRSItem-2696,,No,Public,,,Canceled checks,,,,,,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,No,,,,,,,,,,,,,,,,,,,01615,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2696,,,,,,,,,,,,,,,,,,,,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,"High School,School District",,,,,,,,,1615,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-8,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01615,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1615,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,Canceled checks,,,,,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,"SD-22-8,GRS-1615,1615,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-8,GRS-1615,1615,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1615,,,,,,,1615,These are actual checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Home excuse file,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1505,,,,1505,,,,,,,Home excuse file,,,,Item,Student permission and passes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866112655361,,,,,,,,,,,,,,,,,,,,GRSItem-2706,,No,Private,,,Home excuse file,,,,,,"This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.",,,No,,,,,,,Student permission and passes,,,,,,,,,,,,01531,,,Discontinued,,,,,,,,,,See school district schedule Permission and Passes 17-31,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2706,,,,,,,,,,,,,,,,,,,,"This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.",,,,,,,,Education,,,,,,,,,1531,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-19-23,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01531,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1531,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name, date, time to be excused, course or courses to be excused, name of school personnel issuing, parents'/guardian's remarks and their signature.",,,,Home excuse file,,,,,"This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name, date, time to be excused, course or courses to be excused, name of school personnel issuing, parents'/guardian's remarks and their signature.",,,,,,,,,,,,,"SD-19-23,GRS-1531,1531,1,Home excuse file,Home excuse file,Item,Discontinued,Finalized,This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.,This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.,Private,Education",,,,,,,,,,,,,,,GRS-1505,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-23,GRS-1531,1531,1,Home excuse file,Home excuse file,Item,Discontinued,Finalized,This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.,This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents'/guardian's remarks and their signature.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1531,,,,,,,1531,"This is a file of permission slips or ""passes"" that allow the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains the student's name, date, time to be excused, course or courses to be excused, name of school personnel issuing, parents'/guardian's remarks and their signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1505,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School newspapers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,School newspapers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866113703936,,,,,,,,,,,,,,,,,,,,GRSItem-2724,,No,Public,,,School newspapers,,,,,,"This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.",,,No,,,,,,,,,,,,,,,,,,,01639,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2724,,,,,,,,,,,,,,,,,,,,"This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.",,,,,,,,"High School,School District",,,,,,,,,1639,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-40,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01639,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1639,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,School newspapers,,,,,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,,,,,,,,,,"SD-22-40,GRS-1639,1639,1,School newspapers,School newspapers,Item,Discontinued,Finalized,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-22-40,GRS-1639,1639,1,School newspapers,School newspapers,Item,Discontinued,Finalized,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1639,,,,,,,1639,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pupil transportation permission slip,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Pupil transportation permission slip,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866116849664,,,,,,,,,,,,,,,,,,,,GRSItem-2716,,No,Public,,,Pupil transportation permission slip,,,,,,"This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.",,,No,,,,,,,,,,,,,,,,,,,01631,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2716,,,,,,,,,,,,,,,,,,,,"This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.",,,,,,,,"High School,School District",,,,,,,,,1631,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-32,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01631,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1631,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name, school's name, school year, date, parent's or guardian's signature.",,,,Pupil transportation permissio,,,,,"This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name, school's name, school year, date, parent's or guardian's signature.",,,,,,,,,,,,,"SD-22-32,GRS-1631,1631,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.,This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-32,GRS-1631,1631,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.,This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name\, school's name\, school year\, date\, parent's or guardian's signature.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1631,,,,,,,1631,"This slip documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The information includes student's name, school's name, school year, date, parent's or guardian's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special education student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Special education student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866117898240,,,,,,,,,,,,,,,,,,,,GRSItem-2727,,No,Exempt,,,Special education student records,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).",,,No,,,,,,,,,,,,,,,,,,,01641,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2727,,,,,,,,,,,,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,"High School,School District",,,,,,,,,1641,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-42,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01641,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1641,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,Special education student reco,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,,,,,,"SD-22-42,GRS-1641,1641,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,Exempt,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-42,GRS-1641,1641,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,Exempt,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1641,,,,,,,1641,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Legal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Legal files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866118946816,,,,,,,,,,,,,,,,,,,,GRSItem-2744,,No,Protected,,,Legal files,,,,,,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,,,No,,,,,,,,,,,,,,,,,,,01508,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-25,,,,,2744,,,,,,,,,,,,,,,,,,,,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,,,,,,,,Legal,,,,,,,,,1508,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-18-2,,,,,,,,,,,,,,,,,,2013-03-24T00:00:00Z,,,,01508,,,,,,2014-11-01T00:00:00Z,,,,,,,GRS-1508,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-25,,,,,,,,,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,,,,Legal files,,,,,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,,,,,,,,,,,,,"SD-18-2,GRS-1508,1508,1,Legal files,Legal files,Item,Discontinued,Finalized,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,Protected,Legal",,,,,,,,,,,,,,,,,,,,Legal,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-18-2,GRS-1508,1508,1,Legal files,Legal files,Item,Discontinued,Finalized,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,Protected,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,1508,,,,,,,1508,These files document official legal opinions given to the district. They are used to create policies and to make decisions. They include research performed by legal counsel on specific issues requested by the school board and/or superintendent; policy statements; and legal opinions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internet access logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Internet access logs,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866119995392,,,,,,,,,,,,,,,,,,,,GRSItem-2752,,No,Public,,,Internet access logs,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01284,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 7 days, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2752,,,,,,,,,,,,,,,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.",,,,,,,,Administrative,,,,,,,,,1284,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-1-36,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01284,,,,,,2002-10-01T00:00:00Z,,,,,,,GRS-1284,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected), size value, and category code.",,,,Internet access logs,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected), size value, and category code.",,,,,,,,,,,,,"SD-1-36,GRS-1284,1284,1,Internet access logs,Internet access logs,Item,Discontinued,Finalized,These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.,These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 7 days, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-36,GRS-1284,1284,1,Internet access logs,Internet access logs,Item,Discontinued,Finalized,These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.,These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1284,,,,,,,1284,"These logs identify Internet sites that computer users from local school districts have tried to access, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data is used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected), size value, and category code.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Safety self-inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Safety self-inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866121043968,,,,,,,,,,,,,,,,,,,,GRSItem-2721,,No,Public,,,Safety self-inspection reports,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,No,,,,,,,,,,,,,,,,,,,01636,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2721,,,,,,,,,,,,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,"High School,School District",,,,,,,,,1636,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-22-37,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01636,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1636,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,Safety self-inspection reports,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,"SD-22-37,GRS-1636,1636,1,Safety self-inspection reports,Safety self-inspection reports,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-37,GRS-1636,1636,1,Safety self-inspection reports,Safety self-inspection reports,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1636,,,,,,,1636,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Administrative correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866124189696,,,,,,,,,,,,,,,,,,,,GRSItem-2743,,No,Public,,,Administrative correspondence,,,,,,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,,,No,,,,,,,,,,,,,,,,,,,01507,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-15,,,,,2743,,,,,,,,,,,,,,,,,,,,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,,,,,,,,Communication,,,,,,,,,1507,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SD-18-1,,,,,,,,,,,,,,,,,,2014-10-14T00:00:00Z,,,,01507,,,,,,2014-11-01T00:00:00Z,,,,,,,GRS-1507,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-15,,,,,,,,,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,,,,Administrative correspondence,,,,,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,,,,,,,,,,,,,"SD-18-1,GRS-1507,1507,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-18-1,GRS-1507,1507,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1507,,,,,,,1507,This is the official superintendent's correspondence. It documents decision-making and how the office is organized and functions. It includes incoming and outgoing correspondence.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Operational policy and procedure records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Operational policy and procedure records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866124189697,,,,,,,,,,,,,,,,,,,,GRSItem-2760,,No,Public,,,Operational policy and procedure records,,,,,,"These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.",,,No,,,,,,,,,,,,,,,,,,,01718,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,2760,,,,,,,,,,,,,,,,,,,,"These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.",,,,,,,,Administrative,,,,,,,,,1718,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-71,,,,,,,,,,,,,,,,,,2017-03-21T00:00:00Z,,,,01718,,,,,,2017-04-01T00:00:00Z,,,,,,,GRS-1718,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,,,,,"These records document implementation of official policies and procedures. They govern day to day operations, and routine business functions.",,,,Operational policy and procedu,,,,,"These records document implementation of official policies and procedures. They govern day to day operations, and routine business functions.",,,,,,,,,,,,,"SG-1-71,GRS-1718,1718,1,Operational policy and procedure records,Operational policy and procedu,Item,Discontinued,Finalized,These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.,These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-71,GRS-1718,1718,1,Operational policy and procedure records,Operational policy and procedu,Item,Discontinued,Finalized,These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.,These records document implementation of official policies and procedures. They govern day to day operations\, and routine business functions.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1718,,,,,,,1718,"These records document implementation of official policies and procedures. They govern day to day operations, and routine business functions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public buildings (municipal and county) building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Public buildings (municipal and county) building plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866143064064,,,,,,,,,,,,,,,,,,,,GRSItem-2856,,No,Public,,,Public buildings (municipal and county) building plans,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",,,No,,,,,,,,,,,,,,,,,,,00993,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,2856,,,,,,,,,,,,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",,,,,,,,Building Inspection,,,,,,,,,993,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,MUN-16-5,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00993,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-993,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, contractor, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",,,,Public buildings (municipal an,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, contractor, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",,,,,,,,,,,,,"MUN-16-5,GRS-993,993,1,Public buildings (municipal and county) building plans,Public buildings (municipal an,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,,,,,,,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-16-5,GRS-993,993,1,Public buildings (municipal and county) building plans,Public buildings (municipal an,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,993,,,,,,,993,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, contractor, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Evidence log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence log,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866145161216,,,,,,,,,,,,,,,,,,,,GRSItem-2874,,No,Protected,,,Evidence log,,,,,,"Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01075,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2874,,,,,,,,,,,,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,Police Department,,,,,,,,,1075,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,MUN-21-19,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01075,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1075,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,Evidence log,,,,,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,,,,,,"MUN-21-19,GRS-1075,1075,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Protected,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-19,GRS-1075,1075,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'after final action' to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1075,,,,,,,1075,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personal injury files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1938,,,,21272,,,,,,,Personal injury files,,,,Item,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866146209792,,,,,,,,,,,,,,,,,,,,GRSItem-2848,,No,Private,,,Personal injury files,,,,,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,No,,,,,,,Worker's compensation case files,,,,,,,,,,,,00895,,,Discontinued,,,,,,,,,,See state schedule Worker?s Compensation Files 11-35,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2848,,,,,,,,,,,,,,,,,,,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,Human Resources,,,,,,,,,895,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,MUN-9-11,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00895,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-895,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,Personal injury files,,,,,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,,,,,,"MUN-9-11,GRS-895,895,1,Personal injury files,Personal injury files,Item,Discontinued,Finalized,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1938,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-11,GRS-895,895,1,Personal injury files,Personal injury files,Item,Discontinued,Finalized,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,895,,,,,,,895,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21272,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Interment reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866147258368,,,,,,,,,,,,,,,,,,,,GRSItem-2865,,No,Public,,,Interment reports,,,,,,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",,,No,,,,,,,,,,,,,,,,,,,01008,,,Discontinued,,,,,,,,,,See county schedule Cemetery Management Records 14-44,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2865,,,,,,,,,,,,,,,,,,,,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",,,,,,,,Cemetery,,,,,,,,,1008,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,MUN-17-10,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01008,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-1008,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent, place of death, date of burial, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",,,,Interment reports,,,,,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent, place of death, date of burial, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",,,,,,,,,,,,,"MUN-17-10,GRS-1008,1008,1,Interment reports,Interment reports,Item,Discontinued,Finalized,These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).,These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).,Public,Cemetery",,,,,,,,,,,,,,,,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-17-10,GRS-1008,1008,1,Interment reports,Interment reports,Item,Discontinued,Finalized,These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).,These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1008,,,,,,,1008,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent, place of death, date of burial, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative reference/reading files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative reference/reading files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866148306944,,,,,,,,,,,,,,,,,,,,GRSItem-2891,,No,Public,,,Administrative reference/reading files,,,,,,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,,,No,,,,,,,,,,,,,,,,,,,01656,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after or until administrative need ends, whichever is first,, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,2891,,,,,,,,,,,,,,,,,,,,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,,,,,,,,Administrative,,,,,,,,,1656,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-3,,,,,,,,,,,,,,,,,,2015-01-19T00:00:00Z,,,,01656,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1656,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,,,,,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,,,,Administrative reference/readi,,,,,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,,,,,,,,,,,,,"SG-1-3,GRS-1656,1656,1,Administrative reference/reading files,Administrative reference/readi,Item,Discontinued,Finalized,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after or until administrative need ends, whichever is first,, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-3,GRS-1656,1656,1,Administrative reference/reading files,Administrative reference/readi,Item,Discontinued,Finalized,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1656,,,,,,,1656,Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pending files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Pending files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866148306945,,,,,,,,,,,,,,,,,,,,GRSItem-2907,,No,Public,,,Pending files,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01674,,,Discontinued,,,,,,,,,,See Transitory Tracking Records 1-73,,,,,,,,,"Retain until, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,2907,,,,,,,,,,,,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,Administrative,,,,,,,,,1674,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-21,,,,,,,,,,,,,,,,,,2013-04-25T00:00:00Z,,,,01674,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1674,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,Pending files,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,"SG-1-21,GRS-1674,1674,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-21,GRS-1674,1674,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1674,,,,,,,1674,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housekeeping correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Housekeeping correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866153549824,,,,,,,,,,,,,,,,,,,,GRSItem-2901,,No,Public,,,Housekeeping correspondence,,,,,,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.",,,No,,,,,,,,,,,,,,,,,,,01667,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-01-01,,,,,2901,,,,,,,,,,,,,,,,,,,,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.",,,,,,,,Administrative,,,,,,,,,1667,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-14,,,,,,,,,,,,,,,,,,2017-01-01T00:00:00Z,,,,01667,,,,,,2001-01-01T00:00:00Z,,,,,,,GRS-1667,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation, congratulations, charity fund, parking assignments, etc. These records may originate on paper, electronic mail, or other media.",,,,Housekeeping correspondence,,,,,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation, congratulations, charity fund, parking assignments, etc. These records may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,"SG-1-14,GRS-1667,1667,1,Housekeeping correspondence,Housekeeping correspondence,Item,Discontinued,Finalized,Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.,Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.,Public,email,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-14,GRS-1667,1667,1,Housekeeping correspondence,Housekeeping correspondence,Item,Discontinued,Finalized,Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.,Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.,Public,email,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1667,,,,,,,1667,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation, congratulations, charity fund, parking assignments, etc. These records may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily activity schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Daily activity schedules,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866156695552,,,,,,,,,,,,,,,,,,,,GRSItem-2895,,No,,,,Daily activity schedules,,,,,,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,No,,,,,,,,,,,,,,,,,,,01660,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,2895,,,,,,,,,,,,,,,,,,,,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,Human Resources,,,,,,,,,1660,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-7,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01660,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1660,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,Daily activity schedules,,,,,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,"SG-1-7,GRS-1660,1660,1,Daily activity schedules,Daily activity schedules,Item,Discontinued,Finalized,Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-7,GRS-1660,1660,1,Daily activity schedules,Daily activity schedules,Item,Discontinued,Finalized,Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1660,,,,,,,1660,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of employees. See also Executive Calendars or Routine Activity Calendars.??UCA?63-2-103?(18)(b)?(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone message registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telephone message registers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866158792704,,,,,,,,,,,,,,,,,,,,GRSItem-2930,,No,Public,,,Telephone message registers,,,,,,"Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.",,,No,,,,,,,,,,,,,,,,,,,01756,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2930,,,,,,,,,,,,,,,,,,,,"Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.",,,,,,,,Communication,,,,,,,,,1756,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-4-8,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01756,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1756,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Message registers, logs, performance reports, daily load reports, and related or similar records.",,,,Telephone message registers,,,,,"Message registers, logs, performance reports, daily load reports, and related or similar records.",,,,,,,,,,,,,"SG-4-8,GRS-1756,1756,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.,Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-8,GRS-1756,1756,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.,Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1756,,,,,,,1756,"Message registers, logs, performance reports, daily load reports, and related or similar records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Technical reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Technical reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866158792705,,,,,,,,,,,,,,,,,,,,GRSItem-2913,,No,Public,,,Technical reference files,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,No,,,,,,,,,,,,,,,,,,,01680,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,2913,,,,,,,,,,,,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,,,,,,Administrative,,,,,,,,,1680,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-1-29,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,01680,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1680,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,Technical reference files,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,"SG-1-29,GRS-1680,1680,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-29,GRS-1680,1680,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1680,,,,,,,1680,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget policy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Budget policy files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866159841280,,,,,,,,,,,,,,,,,,,,GRSItem-2922,,No,Public,,,Budget policy files,,,,,,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",,,No,,,,,,,,,,,,,,,,,,,01742,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2922,,,,,,,,,,,,,,,,,,,,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",,,,,,,,Budget,,,,,,,,,1742,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-2-8,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01742,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1742,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration, and reflecting policy decisions affecting expenditures for agency programs.",,,,Budget policy files,,,,,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration, and reflecting policy decisions affecting expenditures for agency programs.",,,,,,,,,,,,,"SG-2-8,GRS-1742,1742,1,Budget policy files,Budget policy files,Item,Discontinued,Finalized,Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.,Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.,Public,Budget",,,,,,,,,,,,,,,,,,,,Budget,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-2-8,GRS-1742,1742,1,Budget policy files,Budget policy files,Item,Discontinued,Finalized,Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.,Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1742,,,,,,,1742,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration, and reflecting policy decisions affecting expenditures for agency programs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after grant has expired"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Grant case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Grant case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866164035584,,,,,,,,,,,,,,,,,,,,GRSItem-2923,,No,Public,,,Grant case files,,,,,,"Retention wording changed from ""after grant has expired"" to ""after resolution of issue"" to meet new language requirements.,Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.",,,No,,,,,,,,,,,,,,,,,,,01743,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-16,,,,,2923,,,,,,,,,,,,,,,,,,,,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.",,,,,,,,Budget,,,,,,,,,1743,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-2-9,,,,,,,,,,,,,,,,,,2017-06-15T00:00:00Z,,,,01743,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1743,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-16,,,,,,,,,"Accepted proposals and applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements, please contact the State Archives to schedule a specific retention.",,,,Grant case files,,,,,"Accepted proposals and applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements, please contact the State Archives to schedule a specific retention.",,,,,,,,,,,,,"SG-2-9,GRS-1743,1743,1,Grant case files,Grant case files,Item,Discontinued,Finalized,Retention wording changed from ""after grant has expired"" to ""after resolution of issue"" to meet new language requirements.,Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.,Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.,Public,Budget",,,,,,,,,,,,,,,,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-9,GRS-1743,1743,1,Grant case files,Grant case files,Item,Discontinued,Finalized,Retention wording changed from ""after grant has expired"" to ""after resolution of issue"" to meet new language requirements.,Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.,Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1743,,,,,,,1743,"Accepted proposals and applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements, please contact the State Archives to schedule a specific retention.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Operating system nondependent application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Operating system nondependent application files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866166132736,,,,,,,,,,,,,,,,,,,,GRSItem-2934,,No,Public,,,Operating system nondependent application files,,,,,,System application that is not dependent upon the software.,,,No,,,,,,,,,,,,,,,,,,,01771,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2934,,,,,,,,,,,,,,,,,,,,System application that is not dependent upon the software.,,,,,,,,Data Processing,,,,,,,,,1771,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-5-11,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01771,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1771,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,System application that is not dependent upon the software.,,,,Operating system nondependent,,,,,System application that is not dependent upon the software.,,,,,,,,,,,,,"SG-5-11,GRS-1771,1771,1,Operating system nondependent application files,Operating system nondependent,Item,Discontinued,Finalized,System application that is not dependent upon the software.,System application that is not dependent upon the software.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-11,GRS-1771,1771,1,Operating system nondependent application files,Operating system nondependent,Item,Discontinued,Finalized,System application that is not dependent upon the software.,System application that is not dependent upon the software.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1771,,,,,,,1771,System application that is not dependent upon the software.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adjustment forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Adjustment forms,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866166132737,,,,,,,,,,,,,,,,,,,,GRSItem-2942,,No,Public,,,Adjustment forms,,,,,,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,,,No,,,,,,,,,,,,,,,,,,,01793,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2942,,,,,,,,,,,,,,,,,,,,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,,,,,,,,Financial Management,,,,,,,,,1793,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-7-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01793,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1793,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,,,,Adjustment forms,,,,,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,,,,,,,,,,,,,"SG-7-4,GRS-1793,1793,1,Adjustment forms,Adjustment forms,Item,Discontinued,Finalized,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-4,GRS-1793,1793,1,Adjustment forms,Adjustment forms,Item,Discontinued,Finalized,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1793,,,,,,,1793,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial information resources system (firms) periodic reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Financial information resources system (firms) periodic reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866167181312,,,,,,,,,,,,,,,,,,,,GRSItem-2952,,No,Public,,,Financial information resources system (firms) periodic reports,,,,,,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,,,No,,,,,,,,,,,,,,,,,,,01810,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-22,,,,,2952,,,,,,,,,,,,,,,,,,,,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,Financial Management,,,,,,,,,1810,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-7-21,,,,,,,,,,,,,,,,,,2013-04-21T00:00:00Z,,,,01810,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1810,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-22,,,,,,,,,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,,,,Financial information resource,,,,,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,,,,,,"SG-7-21,GRS-1810,1810,1,Financial information resources system (firms) periodic reports,Financial information resource,Item,Discontinued,Finalized,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-21,GRS-1810,1810,1,Financial information resources system (firms) periodic reports,Financial information resource,Item,Discontinued,Finalized,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1810,,,,,,,1810,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial information resources system (firms) year end report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Financial information resources system (firms) year end report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866172424192,,,,,,,,,,,,,,,,,,,,GRSItem-2953,,No,Public,,,Financial information resources system (firms) year end report,,,,,,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,,,No,,,,,,,,,,,,,,,,,,,01811,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-22,,,,,2953,,,,,,,,,,,,,,,,,,,,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,Financial Management,,,,,,,,,1811,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-7-22,,,,,,,,,,,,,,,,,,2013-04-21T00:00:00Z,,,,01811,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1811,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-22,,,,,,,,,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,,,,Financial information resource,,,,,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,,,,,,"SG-7-22,GRS-1811,1811,1,Financial information resources system (firms) year end report,Financial information resource,Item,Discontinued,Finalized,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-22,GRS-1811,1811,1,Financial information resources system (firms) year end report,Financial information resource,Item,Discontinued,Finalized,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1811,,,,,,,1811,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Private vehicle usage files (df34, df40)",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Private vehicle usage files (df34, df40)",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866173472768,,,,,,,,,,,,,,,,,,,,GRSItem-2961,,No,Public,,,"Private vehicle usage files (df34, df40)",,,,,,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,,,No,,,,,,,,,,,,,,,,,,,01823,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-09,,,,,2961,,,,,,,,,,,,,,,,,,,,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,,,,,,,,Financial Management,,,,,,,,,1823,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-7-34,,,,,,,,,,,,,,,,,,2014-10-08T00:00:00Z,,,,01823,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1823,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-09,,,,,,,,,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,,,,Private vehicle usage files (d,,,,,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,,,,,,,,,,,,,"SG-7-34,GRS-1823,1823,1,Private vehicle usage files (df34\, df40),Private vehicle usage files (d,Item,Discontinued,Finalized,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-34,GRS-1823,1823,1,Private vehicle usage files (df34\, df40),Private vehicle usage files (d,Item,Discontinued,Finalized,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1823,,,,,,,1823,Authorization for employee to use a private vehicle for state business when that is the most economical method of travel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel accounting administrative files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Personnel accounting administrative files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866178715649,,,,,,,,,,,,,,,,,,,,GRSItem-2959,,No,Public,,,Personnel accounting administrative files,,,,,,"Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",,,No,,,,,,,,,,,,,,,,,,,01821,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2959,,,,,,,,,,,,,,,,,,,,"Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",,,,,,,,Financial Management,,,,,,,,,1821,,,,,,,,2024-11-07T17:01:05.158Z,,,,,,,,,SG-7-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01821,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1821,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Files used for workload and personnel management purposes. Includes correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,Personnel accounting administr,,,,,"Files used for workload and personnel management purposes. Includes correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,,,,,,,,,,"SG-7-32,GRS-1821,1821,1,Personnel accounting administrative files,Personnel accounting administr,Item,Discontinued,Finalized,Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-32,GRS-1821,1821,1,Personnel accounting administrative files,Personnel accounting administr,Item,Discontinued,Finalized,Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Files used for workload and personnel management purposes. Includes correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1821,,,,,,,1821,"Files used for workload and personnel management purposes. Includes correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grievance and disciplinary files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1967,GRS-1969",,,,"1967,20865",,,,,,,Grievance and disciplinary files,,,,Item,"Grievance records,Complaint investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868172058624,,,,,,,,,,,,,,,,,,,,GRSItem-3360,,No,Private,,,Grievance and disciplinary files,,,,,,"These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.",,,No,,,,,,,"Grievance records,Complaint investigation files",,,,,,,,,,,,01454,,,Discontinued,,,,,,,,,,"See state schedule Grievance Records 11-64, or Complaint Investigation Files 11-",,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3360,,,,,,,,,,,,,,,,,,,,"These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.",,,,,,,,Human Resources,,,,,,,,,1454,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SD-14-27,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01454,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1454,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These files document the review of grievances and appeals raised by school district employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits, and records relating to a reconsideration request.",,,,Grievance and disciplinary fil,,,,,"These files document the review of grievances and appeals raised by school district employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits, and records relating to a reconsideration request.",,,,,,,,,,,,,"SD-14-27,GRS-1454,1454,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1967,GRS-1969",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-27,GRS-1454,1454,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by school district employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits\, and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1454,,,,,,,1454,"These files document the review of grievances and appeals raised by school district employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits, and records relating to a reconsideration request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"1967,20865",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment eligibility records (i-9),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employment eligibility records (i-9),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868173107200,,,,,,,,,,,,,,,,,,,,GRSItem-3397,,No,Private,,,Employment eligibility records (i-9),,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",,,No,,,,,,,,,,,,,,,,,,,00178,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years after after date of hire or one year after date the individual's employment is terminated, whichever is longer, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3397,,,,,,,,,,,,,,,,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",,,,,,,,Human Resources,,,,,,,,,178,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-8-34,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00178,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-178,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,Employment eligibility records,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,,,,,,,,,,"CO-8-34,GRS-178,178,1,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after date of hire or one year after date the individual's employment is terminated, whichever is longer, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-34,GRS-178,178,1,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,178,,,,,,,178,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employee individuals in accordance with 8 CFR 274a.2 (2010). It is used to verify that the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) municipal appeals case fil,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1715,,,,1715,,,,,,,Government records access and management act (grama) municipal appeals case fil,,,,Item,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868174155776,,,,,,,,,,,,,,,,,,,,GRSItem-3413,,No,Public,,,Government records access and management act (grama) municipal appeals case fil,,,,,,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.",,,No,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,00763,,,Discontinued,,,,,,,,,,See state schedule Government Records Access and Management Act (GRAMA) Appeals,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3413,,,,,,,,,,,,,,,,,,,,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.",,,,,,,,Administrative,,,,,,,,,763,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,MUN-1-30,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00763,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-763,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e., city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, council or board decision, and any other documentation concerning the appeal process.",,,,Government records access and,,,,,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e., city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, council or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,"MUN-1-30,GRS-763,763,1,Government records access and management act (grama) municipal appeals case fil,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1715,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-30,GRS-763,763,1,Government records access and management act (grama) municipal appeals case fil,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,763,,,,,,,763,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e., city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, council or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1715,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Delegation agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Delegation agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868190932992,,,,,,,,,,,,,,,,,,,,GRSItem-3466,,No,Public,,,Delegation agreements,,,,,,"Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.",,,No,,,,,,,,,,,,,,,,,,,01955,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,3466,,,,,,,,,,,,,,,,,,,,"Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.",,,,,,,,Human Resources,,,,,,,,,1955,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-52,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01955,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1955,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Documentation of personnel responsibilities with specific state agencies. Includes evaluations, correspondence, self-evaluation questionnaires, interviews, entrance/exit conferences, classification findings, organizational development, and other supporting documentation.",,,,Delegation agreements,,,,,"Documentation of personnel responsibilities with specific state agencies. Includes evaluations, correspondence, self-evaluation questionnaires, interviews, entrance/exit conferences, classification findings, organizational development, and other supporting documentation.",,,,,,,,,,,,,"SG-11-52,GRS-1955,1955,1,Delegation agreements,Delegation agreements,Item,Discontinued,Finalized,Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.,Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-52,GRS-1955,1955,1,Delegation agreements,Delegation agreements,Item,Discontinued,Finalized,Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.,Documentation of personnel responsibilities with specific state agencies. Includes evaluations\, correspondence\, self-evaluation questionnaires\, interviews\, entrance/exit conferences\, classification findings\, organizational development\, and other supporting documentation.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1955,,,,,,,1955,"Documentation of personnel responsibilities with specific state agencies. Includes evaluations, correspondence, self-evaluation questionnaires, interviews, entrance/exit conferences, classification findings, organizational development, and other supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Exempt-status employees performance appraisals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Exempt-status employees performance appraisals,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868357656576,,,,,,,,,,,,,,,,,,,,GRSItem-3001,,No,Private,,,Exempt-status employees performance appraisals,,,,,,"Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.",,,No,,,,,,,,,,,,,,,,,,,01922,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3001,,,,,,,,,,,,,,,,,,,,"Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.",,,,,,,,Human Resources,,,,,,,,,1922,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-11-17,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01922,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1922,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Appraisals of performance, along with job elements and standards (job expectations) upon which they are based, and supporting documentation.",,,,Exempt-status employees perfor,,,,,"Appraisals of performance, along with job elements and standards (job expectations) upon which they are based, and supporting documentation.",,,,,,,,,,,,,"SG-11-17,GRS-1922,1922,1,Exempt-status employees performance appraisals,Exempt-status employees perfor,Item,Discontinued,Finalized,Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.,Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-17,GRS-1922,1922,1,Exempt-status employees performance appraisals,Exempt-status employees perfor,Item,Discontinued,Finalized,Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.,Appraisals of performance\, along with job elements and standards (job expectations) upon which they are based\, and supporting documentation.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1922,,,,,,,1922,"Appraisals of performance, along with job elements and standards (job expectations) upon which they are based, and supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position classification survey studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Position classification survey studies,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868359753729,,,,,,,,,,,,,,,,,,,,GRSItem-3017,,No,Private,,,Position classification survey studies,,,,,,"Survey reports on various positions prepared by classification specialists\, including periodic reports.",,,No,,,,,,,,,,,,,,,,,,,01944,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3017,,,,,,,,,,,,,,,,,,,,"Survey reports on various positions prepared by classification specialists\, including periodic reports.",,,,,,,,Human Resources,,,,,,,,,1944,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-11-41,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01944,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1944,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Survey reports on various positions prepared by classification specialists, including periodic reports.",,,,Position classification survey,,,,,"Survey reports on various positions prepared by classification specialists, including periodic reports.",,,,,,,,,,,,,"SG-11-41,GRS-1944,1944,1,Position classification survey studies,Position classification survey,Item,Discontinued,Finalized,Survey reports on various positions prepared by classification specialists\, including periodic reports.,Survey reports on various positions prepared by classification specialists\, including periodic reports.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-41,GRS-1944,1944,1,Position classification survey studies,Position classification survey,Item,Discontinued,Finalized,Survey reports on various positions prepared by classification specialists\, including periodic reports.,Survey reports on various positions prepared by classification specialists\, including periodic reports.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1944,,,,,,,1944,"Survey reports on various positions prepared by classification specialists, including periodic reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Printing project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Printing project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868360802304,,,,,,,,,,,,,,,,,,,,GRSItem-3026,,No,Public,,,Printing project files,,,,,,"Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.",,,No,,,,,,,,,,,,,,,,,,,01973,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years after after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,3026,,,,,,,,,,,,,,,,,,,,"Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.",,,,,,,,Business Services,,,,,,,,,1973,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-12-3,,,,,,,,,,,,,,,,,,2015-02-02T00:00:00Z,,,,01973,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1973,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,,,,,"Job or project records containing papers and data pertaining to planning and execution of printing, binding, duplication, and distribution jobs.",,,,Printing project files,,,,,"Job or project records containing papers and data pertaining to planning and execution of printing, binding, duplication, and distribution jobs.",,,,,,,,,,,,,"SG-12-3,GRS-1973,1973,1,Printing project files,Printing project files,Item,Discontinued,Finalized,Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.,Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.,Public,Business Services",,,,,,,,,,,,,,,,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-12-3,GRS-1973,1973,1,Printing project files,Printing project files,Item,Discontinued,Finalized,Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.,Job or project records containing papers and data pertaining to planning and execution of printing\, binding\, duplication\, and distribution jobs.,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,1973,,,,,,,1973,"Job or project records containing papers and data pertaining to planning and execution of printing, binding, duplication, and distribution jobs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Guard service reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Guard service reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868363948032,,,,,,,,,,,,,,,,,,,,GRSItem-3048,,No,Protected,,,Guard service reports,,,,,,"Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.",,,No,,,,,,,,,,,,,,,,,,,02009,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3048,,,,,,,,,,,,,,,,,,,,"Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.",,,,,,,,Security Services,,,,,,,,,2009,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-16-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02009,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2009,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Round reports, facility checks, service reports on interruptions and tests, punch clock dial sheets, automatic machine patrol charts, and registers of patrol and alarm services.",,,,Guard service reports,,,,,"Round reports, facility checks, service reports on interruptions and tests, punch clock dial sheets, automatic machine patrol charts, and registers of patrol and alarm services.",,,,,,,,,,,,,"SG-16-5,GRS-2009,2009,1,Guard service reports,Guard service reports,Item,Discontinued,Finalized,Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.,Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.,Protected,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-5,GRS-2009,2009,1,Guard service reports,Guard service reports,Item,Discontinued,Finalized,Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.,Round reports\, facility checks\, service reports on interruptions and tests\, punch clock dial sheets\, automatic machine patrol charts\, and registers of patrol and alarm services.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2009,,,,,,,2009,"Round reports, facility checks, service reports on interruptions and tests, punch clock dial sheets, automatic machine patrol charts, and registers of patrol and alarm services.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deed files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-735,,,,21220,,,,,,,Deed files,,,,Item,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868363948033,,,,,,,,,,,,,,,,,,,,GRSItem-3056,,No,Public,,,Deed files,,,,,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",,,No,,,,,,,Deed records,,,,,,,,,,,,00257,,,Discontinued,,,,,,,,,,This schedule now falls under Deed Records CO 33-4.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3056,,,,,,,,,,,,,,,,,,,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",,,,,,,,Clerk,,,,,,,,,257,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-14-14,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00257,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-257,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim, warranty, May tax sale), policies of title insurance, notices of tax sale, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",,,,Deed files,,,,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim, warranty, May tax sale), policies of title insurance, notices of tax sale, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",,,,,,,,,,,,,"CO-14-14,GRS-257,257,1,Deed files,Deed files,Item,Discontinued,Finalized,These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).,These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).,Public,Clerk",,,,,,,,,,,,,,,GRS-735,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-14,GRS-257,257,1,Deed files,Deed files,Item,Discontinued,Finalized,These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).,These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,257,,,,,,,257,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim, warranty, May tax sale), policies of title insurance, notices of tax sale, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21220,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Information practices act (ipa) annual reports files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Information practices act (ipa) annual reports files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868366045184,,,,,,,,,,,,,,,,,,,,GRSItem-3041,,No,Public,,,Information practices act (ipa) annual reports files,,,,,,"Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",,,No,,,,,,,,,,,,,,,,,,,02000,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3041,,,,,,,,,,,,,,,,,,,,"Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",,,,,,,,Public Affairs,,,,,,,,,2000,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-15-6,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,02000,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2000,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"Information requirements relating to the agency implementation of the Information Practices Act (IPA), including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",,,,Information practices act (ipa,,,,,"Information requirements relating to the agency implementation of the Information Practices Act (IPA), including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",,,,,,,,,,,,,"SG-15-6,GRS-2000,2000,1,Information practices act (ipa) annual reports files,Information practices act (ipa,Item,Discontinued,Finalized,Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.,Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.,Public,Public Affairs",,,,,,,,,,,,,,,,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-15-6,GRS-2000,2000,1,Information practices act (ipa) annual reports files,Information practices act (ipa,Item,Discontinued,Finalized,Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.,Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,2000,,,,,,,2000,"Information requirements relating to the agency implementation of the Information Practices Act (IPA), including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General ledgers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,General ledgers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868373385216,,,,,,,,,,,,,,,,,,,,GRSItem-3090,,No,Public,,,General ledgers,,,,,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,No,,,,,,,,,,,,,,,,,,,00085,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3090,,,,,,,,,,,,,,,,,,,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,,,,,,General Accounting,,,,,,,,,85,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-5-12,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00085,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-85,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,,General ledgers,,,,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,,,,,,,,,,,"CO-5-12,GRS-85,85,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-12,GRS-85,85,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,85,,,,,,,85,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Control files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868374433792,,,,,,,,,,,,,,,,,,,,GRSItem-3024,,No,Public,,,Control files,,,,,,"Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.",,,No,,,,,,,,,,,,,,,,,,,01971,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,3024,,,,,,,,,,,,,,,,,,,,"Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.",,,,,,,,Business Services,,,,,,,,,1971,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-12-1,,,,,,,,,,,,,,,,,,2015-02-02T00:00:00Z,,,,01971,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1971,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,,,,,"Control registers pertaining to requisitions and work orders for printing, binding and duplicating services.",,,,Control files,,,,,"Control registers pertaining to requisitions and work orders for printing, binding and duplicating services.",,,,,,,,,,,,,"SG-12-1,GRS-1971,1971,1,Control files,Control files,Item,Discontinued,Finalized,Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.,Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.,Public,Business Services",,,,,,,,,,,,,,,,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-12-1,GRS-1971,1971,1,Control files,Control files,Item,Discontinued,Finalized,Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.,Control registers pertaining to requisitions and work orders for printing\, binding and duplicating services.,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,1971,,,,,,,1971,"Control registers pertaining to requisitions and work orders for printing, binding and duplicating services.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of equalization minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Board of equalization minutes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868376530944,,,,,,,,,,,,,,,,,,,,GRSItem-3062,,No,Public,,,Board of equalization minutes,,,,,,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",,,No,,,,,,,,,,,,,,,,,,,00233,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3062,,,,,,,,,,,,,,,,,,,,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",,,,,,,,Auditor,,,,,,,,,233,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-13-9,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00233,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-233,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent, the aged, the disabled (and their widows), and veterans (and their widows). Includes the book, page, line numbers, and letters of the assessment roll, the name of the person, lots affected, a description of the property affected (block or section, plat, township, and range), the amount abated or increased (the assessed value of the estate, improvements, and personal property), the total amount abated, and any relevant remarks.",,,,Board of equalization minutes,,,,,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent, the aged, the disabled (and their widows), and veterans (and their widows). Includes the book, page, line numbers, and letters of the assessment roll, the name of the person, lots affected, a description of the property affected (block or section, plat, township, and range), the amount abated or increased (the assessed value of the estate, improvements, and personal property), the total amount abated, and any relevant remarks.",,,,,,,,,,,,,"CO-13-9,GRS-233,233,1,Board of equalization minutes,Board of equalization minutes,Item,Discontinued,Finalized,These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.,These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-13-9,GRS-233,233,1,Board of equalization minutes,Board of equalization minutes,Item,Discontinued,Finalized,These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.,These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,233,,,,,,,233,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent, the aged, the disabled (and their widows), and veterans (and their widows). Includes the book, page, line numbers, and letters of the assessment roll, the name of the person, lots affected, a description of the property affected (block or section, plat, township, and range), the amount abated or increased (the assessed value of the estate, improvements, and personal property), the total amount abated, and any relevant remarks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Revenue bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1799,,,,1799,,,,,,,Revenue bonds,,,,Item,Bond official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868378628096,,,,,,,,,,,,,,,,,,,,GRSItem-3071,,No,Public,,,Revenue bonds,,,,,,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,,,No,,,,,,,Bond official transcripts,,,,,,,,,,,,00058,,,Discontinued,,,,,,,,,,See state schedule Bond Transcripts 7-10,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3071,,,,,,,,,,,,,,,,,,,,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,,,,,,,,Bonds and Bonding,,,,,,,,,58,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-2-8,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00058,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-58,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,,,,Revenue bonds,,,,,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,,,,,,,,,,,,,"CO-2-8,GRS-58,58,1,Revenue bonds,Revenue bonds,Item,Discontinued,Finalized,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1799,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-8,GRS-58,58,1,Revenue bonds,Revenue bonds,Item,Discontinued,Finalized,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,58,,,,,,,58,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (2005)).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1799,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily cash reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Daily cash reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868381773824,,,,,,,,,,,,,,,,,,,,GRSItem-3088,,No,Public,,,Daily cash reports,,,,,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",,,No,,,,,,,,,,,,,,,,,,,00083,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3088,,,,,,,,,,,,,,,,,,,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",,,,,,,,General Accounting,,,,,,,,,83,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-5-10,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00083,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-83,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,Daily cash reports,,,,,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,,,,,,,,,,"CO-5-10,GRS-83,83,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily record of cash balances\, receipts\, and disbursements.,These reports provide a daily record of cash balances\, receipts\, and disbursements.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-10,GRS-83,83,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily record of cash balances\, receipts\, and disbursements.,These reports provide a daily record of cash balances\, receipts\, and disbursements.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,83,,,,,,,83,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personal injury files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1938,,,,21272,,,,,,,Personal injury files,,,,Item,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868382822400,,,,,,,,,,,,,,,,,,,,GRSItem-3121,,No,Private,,,Personal injury files,,,,,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,No,,,,,,,Worker's compensation case files,,,,,,,,,,,,00163,,,Discontinued,,,,,,,,,,See state schedule Worker?s Compensation Files 11-35,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3121,,,,,,,,,,,,,,,,,,,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,Human Resources,,,,,,,,,163,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-8-19,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00163,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-163,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,Personal injury files,,,,,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,,,,,,"CO-8-19,GRS-163,163,1,Personal injury files,Personal injury files,Item,Discontinued,Finalized,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1938,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-19,GRS-163,163,1,Personal injury files,Personal injury files,Item,Discontinued,Finalized,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,163,,,,,,,163,"These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21272,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bank statements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868385968128,,,,,,,,,,,,,,,,,,,,GRSItem-3087,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,No,,,,,,,,,,,,,,,,,,,00079,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3087,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,,,,,,General Accounting,,,,,,,,,79,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-5-6,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00079,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-79,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,Bank statements,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,"CO-5-6,GRS-79,79,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-6,GRS-79,79,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,79,,,,,,,79,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Vehicle maintenance records,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868387016704,,,,,,,,,,,,,,,,,,,,GRSItem-3095,,No,Public,,,Vehicle maintenance records,,,,,,"These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,00117,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 1 year after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-08-31,,,,,3095,,,,,,,,,,,,,,,,,,,,"These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,,,,,,,Maintenance,,,,,,,,,117,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-6-10,,,,,,,,,,,,,,,,,,2016-08-30T00:00:00Z,,,,00117,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-117,,,,,,,,,,,,,,,,,,,,,,,,,,2016-08-31,,,,,,,,,"These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,Vehicle maintenance records,,,,,"These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,,,,,,,,,,"CO-6-10,GRS-117,117,1,Vehicle maintenance records,Vehicle maintenance records,Item,Discontinued,Finalized,These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,Public,Maintenance",,,,,,,,,,,,,,,GRS-1873,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-10,GRS-117,117,1,Vehicle maintenance records,Vehicle maintenance records,Item,Discontinued,Finalized,These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,117,,,,,,,117,"These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,"Retention wording ""from the date of enrollment"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Comprehensive employment and training act (ceta) personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Comprehensive employment and training act (ceta) personnel files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868395405312,,,,,,,,,,,,,,,,,,,,GRSItem-3113,,No,Private,,,Comprehensive employment and training act (ceta) personnel files,,,,,,"Retention wording ""from the date of enrollment"" removed to meet new language requirements.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.,CETA has been replaced by the ""Job Training Partnership Act""\, which was repealed by the Workforce Investment Act of 1998.",,,No,,,,,,,,,,,,,,,,,,,00146,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-13,,,,,3113,,,,,,,,,,,,,,,,,,,,"These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.",,,,,,,,Human Resources,,,,,,,,,146,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-8-2,,,,,,,,,,,,,,,,,,2016-12-12T00:00:00Z,,,,00146,,,,,"CETA has been replaced by the ""Job Training Partnership Act""\, which was repealed by the Workforce Investment Act of 1998.",1991-06-01T00:00:00Z,,,,,,,GRS-146,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-13,,,,,,,,,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.",,,,Comprehensive employment and t,,,,,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.",,,,,,,,,,,,,"CO-8-2,GRS-146,146,1,Comprehensive employment and training act (ceta) personnel files,Comprehensive employment and t,Item,Discontinued,Finalized,Retention wording ""from the date of enrollment"" removed to meet new language requirements.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.,CETA has been replaced by the ""Job Training Partnership Act""\, which was repealed by the Workforce Investment Act of 1998.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-2,GRS-146,146,1,Comprehensive employment and training act (ceta) personnel files,Comprehensive employment and t,Item,Discontinued,Finalized,Retention wording ""from the date of enrollment"" removed to meet new language requirements.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.,CETA has been replaced by the ""Job Training Partnership Act""\, which was repealed by the Workforce Investment Act of 1998.,These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,146,,,,,,,146,"These personnel files contain information on all persons (full-time, part-time, and temporary employees) hired through federally funded CETA programs. These employees were not later hired as full-time regular county employees. CETA is an obsolete federally funded employment program.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Executive/elected officials calendars,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Executive/elected officials calendars,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868396453888,,,,,,,,,,,,,,,,,,,,GRSItem-3132,,No,,,,Executive/elected officials calendars,,,,,,"These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,No,,,,,,,,,,,,,,,,,,,00008,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative use ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3132,,,,,,,,,,,,,,,,,,,,"These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,Administrative,,,,,,,,,8,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-1-8,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00008,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-8,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda, reports, correspondence or other records included in the official files. These records could include calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,Executive/elected officials ca,,,,,"These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda, reports, correspondence or other records included in the official files. These records could include calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,"CO-1-8,GRS-8,8,1,Executive/elected officials calendars,Executive/elected officials ca,Item,Discontinued,Finalized,These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative use ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-8,GRS-8,8,1,Executive/elected officials calendars,Executive/elected officials ca,Item,Discontinued,Finalized,These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda\, reports\, correspondence or other records included in the official files. These records could include calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,8,,,,,,,8,"These are records containing substantive information relating to the official activities of high-level county officials which is not incorporated into memoranda, reports, correspondence or other records included in the official files. These records could include calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of county employees. (See Daily activity schedules??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Public relations files,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868398551040,,,,,,,,,,,,,,,,,,,,GRSItem-3142,,No,Public,,,Public relations files,,,,,,"These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.",,,No,,,,,,,Public relations records,,,,,,,,,,,,00023,,,Discontinued,,,,,,,,,,See state schedule Public Relations Records 1-69,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3142,,,,,,,,,,,,,,,,,,,,"These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.",,,,,,,,Administrative,,,,,,,,,23,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-1-23,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00023,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-23,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These files contain speeches, addresses, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper, videotape, motion picture film, etc.",,,,Public relations files,,,,,"These files contain speeches, addresses, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper, videotape, motion picture film, etc.",,,,,,,,,,,,,"CO-1-23,GRS-23,23,1,Public relations files,Public relations files,Item,Discontinued,Finalized,These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.,These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.,Public,Administrative",,,,,,,,,,,,,,,GRS-1716,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-23,GRS-23,23,1,Public relations files,Public relations files,Item,Discontinued,Finalized,These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.,These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,23,,,,,,,23,"These files contain speeches, addresses, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper, videotape, motion picture film, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee warning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employee warning files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868401696768,,,,,,,,,,,,,,,,,,,,GRSItem-3118,,No,Private,,,Employee warning files,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.",,,No,,,,,,,,,,,,,,,,,,,00151,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3118,,,,,,,,,,,,,,,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.",,,,,,,,Human Resources,,,,,,,,,151,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-8-7,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00151,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-151,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, and all related documents.",,,,Employee warning files,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, and all related documents.",,,,,,,,,,,,,"CO-8-7,GRS-151,151,1,Employee warning files,Employee warning files,Item,Discontinued,Finalized,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-7,GRS-151,151,1,Employee warning files,Employee warning files,Item,Discontinued,Finalized,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, and all related documents.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,151,,,,,,,151,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, and all related documents.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Acknowledgment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Acknowledgment files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868401696769,,,,,,,,,,,,,,,,,,,,GRSItem-3128,,No,Public,,,Acknowledgment files,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,,,No,,,,,,,,,,,,,,,,,,,00001,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,3128,,,,,,,,,,,,,,,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,,,,,,,,Administrative,,,,,,,,,1,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-1-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00001,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-1,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,,,,Acknowledgment files,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,,,,,,,,,,,,,"CO-1-1,GRS-1,1,1,Acknowledgment files,Acknowledgment files,Item,Discontinued,Finalized,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-1,GRS-1,1,1,Acknowledgment files,Acknowledgment files,Item,Discontinued,Finalized,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1,,,,,,,1,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax sale records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-732,GRS-733,GRS-735",,,,"732,733,21220",,,,,,,Tax sale records,,,,Item,"Tax redemption records,Delinquent property tax records,Deed records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868410085377,,,,,,,,,,,,,,,,,,,,GRSItem-3167,,No,Public,,,Tax sale records,,,,,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).",,,No,,,,,,,"Tax redemption records,Delinquent property tax records,Deed records",,,,,,,,,,,,00314,,,Discontinued,,,,,,,,,,"This schedule now falls under Tax Redemption Records CO 33-1, Delinquent Propert",,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3167,,,,,,,,,,,,,,,,,,,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).",,,,,,,,Recorder,,,,,,,,,314,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-15-25,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00314,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-314,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).",,,,Tax sale records,,,,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).",,,,,,,,,,,,,"CO-15-25,GRS-314,314,1,Tax sale records,Tax sale records,Item,Discontinued,Finalized,These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).,These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).,Public,Recorder",,,,,,,,,,,,,,,"GRS-732,GRS-733,GRS-735",,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-25,GRS-314,314,1,Tax sale records,Tax sale records,Item,Discontinued,Finalized,These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).,These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,314,,,,,,,314,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)?(2003)) and records for property not sold (UCA 59-2-1351.3(1)?(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA?59-2-1351.3?(2003)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"732,733,21220",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Communicable disease case file index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Communicable disease case file index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868412182528,,,,,,,,,,,,,,,,,,,,GRSItem-3191,,No,Exempt,,,Communicable disease case file index,,,,,,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,No,,,,,,,,,,,,,,,,,,,00541,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3191,,,,,,,,,,,,,,,,,,,,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,Health,,,,,,,,,541,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-25-19,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00541,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-541,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013), the information enables the Department to protect the public health, and prevent and control disease. Includes patient's case number, name, address, race, sex, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type, if applicable; and date the form was sent to Center for Disease Control, if applicable. Some of the diseases include amebiasis, ascariasis, botulism, campylobacter, cocciodomycosis, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,Communicable disease case file,,,,,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013), the information enables the Department to protect the public health, and prevent and control disease. Includes patient's case number, name, address, race, sex, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type, if applicable; and date the form was sent to Center for Disease Control, if applicable. Some of the diseases include amebiasis, ascariasis, botulism, campylobacter, cocciodomycosis, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,,,,,,"CO-25-19,GRS-541,541,1,Communicable disease case file index,Communicable disease case file,Item,Discontinued,Finalized,This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.,This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.,Exempt,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-19,GRS-541,541,1,Communicable disease case file index,Communicable disease case file,Item,Discontinued,Finalized,This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.,This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013)\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type\, if applicable; and date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,541,,,,,,,541,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules (2013), the information enables the Department to protect the public health, and prevent and control disease. Includes patient's case number, name, address, race, sex, and age; report source and date reported; onset date of the disease; attending physician; patient's hospital; lab results; disease specification of type, if applicable; and date the form was sent to Center for Disease Control, if applicable. Some of the diseases include amebiasis, ascariasis, botulism, campylobacter, cocciodomycosis, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position classification standards files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Position classification standards files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868414279681,,,,,,,,,,,,,,,,,,,,GRSItem-3016,,No,Public,,,Position classification standards files,,,,,,"Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.",,,No,,,,,,,,,,,,,,,,,,,01943,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3016,,,,,,,,,,,,,,,,,,,,"Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.",,,,,,,,Human Resources,,,,,,,,,1943,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-11-40,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01943,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1943,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda, correspondence, and other records relating to the development of standards for classification of positions.",,,,Position classification standa,,,,,"Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda, correspondence, and other records relating to the development of standards for classification of positions.",,,,,,,,,,,,,"SG-11-40,GRS-1943,1943,1,Position classification standards files,Position classification standa,Item,Discontinued,Finalized,Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.,Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-40,GRS-1943,1943,1,Position classification standards files,Position classification standa,Item,Discontinued,Finalized,Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.,Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda\, correspondence\, and other records relating to the development of standards for classification of positions.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1943,,,,,,,1943,"Standards and guidelines authorized by the Department of Human Resource Management and used to classify and evaluate positions within the state classification system. These files also include memoranda, correspondence, and other records relating to the development of standards for classification of positions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Press releases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Press releases,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868415328256,,,,,,,,,,,,,,,,,,,,GRSItem-3042,,No,Public,,,Press releases,,,,,,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,No,,,,,,,Public relations records,,,,,,,,,,,,02002,,,Discontinued,,,,,,,,,,See Public Relations Records 1-69,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,3042,,,,,,,,,,,,,,,,,,,,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,Public Affairs,,,,,,,,,2002,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-15-8,,,,,,,,,,,,,,,,,,2017-03-21T00:00:00Z,,,,02002,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2002,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,,,,,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,Press releases,,,,,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,"SG-15-8,GRS-2002,2002,1,Press releases,Press releases,Item,Discontinued,Finalized,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Public Affairs",,,,,,,,,,,,,,,GRS-1716,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-15-8,GRS-2002,2002,1,Press releases,Press releases,Item,Discontinued,Finalized,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,2002,,,,,,,2002,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Notice of proposed action for unacceptable employee performance,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Notice of proposed action for unacceptable employee performance,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868419522560,,,,,,,,,,,,,,,,,,,,GRSItem-3012,,No,Private,,,Notice of proposed action for unacceptable employee performance,,,,,,"As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.",,,No,,,,,,,,,,,,,,,,,,,01936,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,3012,,,,,,,,,,,,,,,,,,,,"As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.",,,,,,,,Human Resources,,,,,,,,,1936,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-11-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01936,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1936,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"As part of a merit employee appraisal of unacceptable performance, a notice of proposed demotion or removal that is issued but not effected.",,,,Notice of proposed action for,,,,,"As part of a merit employee appraisal of unacceptable performance, a notice of proposed demotion or removal that is issued but not effected.",,,,,,,,,,,,,"SG-11-32,GRS-1936,1936,1,Notice of proposed action for unacceptable employee performance,Notice of proposed action for,Item,Discontinued,Finalized,As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.,As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-32,GRS-1936,1936,1,Notice of proposed action for unacceptable employee performance,Notice of proposed action for,Item,Discontinued,Finalized,As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.,As part of a merit employee appraisal of unacceptable performance\, a notice of proposed demotion or removal that is issued but not effected.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1936,,,,,,,1936,"As part of a merit employee appraisal of unacceptable performance, a notice of proposed demotion or removal that is issued but not effected.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Salary survey,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Salary survey,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868419522562,,,,,,,,,,,,,,,,,,,,GRSItem-3021,,No,Private,,,Salary survey,,,,,,"Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.",,,No,,,,,,,,,,,,,,,,,,,01948,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3021,,,,,,,,,,,,,,,,,,,,"Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.",,,,,,,,Human Resources,,,,,,,,,1948,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-11-45,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01948,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1948,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Survey reports on various positions prepared by classification specialists. It compares salary ranges, benefits, education, and experience required.",,,,Salary survey,,,,,"Survey reports on various positions prepared by classification specialists. It compares salary ranges, benefits, education, and experience required.",,,,,,,,,,,,,"SG-11-45,GRS-1948,1948,1,Salary survey,Salary survey,Item,Discontinued,Finalized,Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.,Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-45,GRS-1948,1948,1,Salary survey,Salary survey,Item,Discontinued,Finalized,Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.,Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education\, and experience required.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1948,,,,,,,1948,"Survey reports on various positions prepared by classification specialists. It compares salary ranges, benefits, education, and experience required.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Audit reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868424765440,,,,,,,,,,,,,,,,,,,,GRSItem-3059,,No,Public,,,Audit reports,,,,,,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,,,No,,,,,,,,,,,,,,,,,,,00230,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3059,,,,,,,,,,,,,,,,,,,,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,,,,,,,,Auditor,,,,,,,,,230,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-13-6,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00230,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-230,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,,,,Audit reports,,,,,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,,,,,,,,,,,,,"CO-13-6,GRS-230,230,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-13-6,GRS-230,230,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,230,,,,,,,230,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Children's special health services client files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Children's special health services client files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868425814016,,,,,,,,,,,,,,,,,,,,GRSItem-3257,,No,Private,,,Children's special health services client files,,,,,,"These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.",,,No,,,,,,,,,,,,,,,,,,,00540,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-27,,,,,3257,,,,,,,,,,,,,,,,,,,,"These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.",,,,,,,,Health,,,,,,,,,540,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-25-18,,,,,,,,,,,,,,,,,,2013-03-26T00:00:00Z,,,,00540,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-540,,,,,,,,,,,,,,,,,,,,,,,,,,2013-03-27,,,,,,,,,"These client files document services provided to handicapped children through various clinics such as pediatric assessment, orthopedic, neurological, cardiac, orofacial, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet, release of information form, application for services form, registration form, an authorization for service form, referral for services form, clinic physician's recommendation form, clinic summary and rescheduling form, progress notes, growth charts, questionnaires for parents or guardians, food record, and a client medical questionnaire.",,,,Children's special health serv,,,,,"These client files document services provided to handicapped children through various clinics such as pediatric assessment, orthopedic, neurological, cardiac, orofacial, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet, release of information form, application for services form, registration form, an authorization for service form, referral for services form, clinic physician's recommendation form, clinic summary and rescheduling form, progress notes, growth charts, questionnaires for parents or guardians, food record, and a client medical questionnaire.",,,,,,,,,,,,,"CO-25-18,GRS-540,540,1,Children's special health services client files,Children's special health serv,Item,Discontinued,Finalized,These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.,These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-18,GRS-540,540,1,Children's special health services client files,Children's special health serv,Item,Discontinued,Finalized,These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.,These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,540,,,,,,,540,"These client files document services provided to handicapped children through various clinics such as pediatric assessment, orthopedic, neurological, cardiac, orofacial, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet, release of information form, application for services form, registration form, an authorization for service form, referral for services form, clinic physician's recommendation form, clinic summary and rescheduling form, progress notes, growth charts, questionnaires for parents or guardians, food record, and a client medical questionnaire.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deposit slips,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Deposit slips,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868428959744,,,,,,,,,,,,,,,,,,,,GRSItem-3089,,No,Public,,,Deposit slips,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,,,No,,,,,,,,,,,,,,,,,,,00084,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3089,,,,,,,,,,,,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,,,,,,,,General Accounting,,,,,,,,,84,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-5-11,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00084,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-84,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,,,,Deposit slips,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,,,,,,,,,,,,,"CO-5-11,GRS-84,84,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-11,GRS-84,84,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,84,,,,,,,84,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Surplus property case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Surplus property case files,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868431056896,,,,,,,,,,,,,,,,,,,,GRSItem-3083,,No,Public,,,Surplus property case files,,,,,,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00072,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3083,,,,,,,,,,,,,,,,,,,,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,,,,,,Fixed Asset,,,,,,,,,72,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-4-5,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00072,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-72,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,Surplus property case files,,,,,"These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,"CO-4-5,GRS-72,72,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-5,GRS-72,72,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,72,,,,,,,72,"These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mailing lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Mailing lists,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868435251200,,,,,,,,,,,,,,,,,,,,GRSItem-3137,,No,Public,,,Mailing lists,,,,,,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,,,No,,,,,,,,,,,,,,,,,,,00014,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3137,,,,,,,,,,,,,,,,,,,,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,,,,,,,,Administrative,,,,,,,,,14,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-1-14,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00014,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-14,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,,,,Mailing lists,,,,,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,,,,,,,,,,,,,"CO-1-14,GRS-14,14,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-14,GRS-14,14,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,14,,,,,,,14,These are lists of names and addresses used for various county mailings (billings and other administrative purposes).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medical and dental insurance claim files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Medical and dental insurance claim files,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868436299777,,,,,,,,,,,,,,,,,,,,GRSItem-3126,,No,Public,,,Medical and dental insurance claim files,,,,,,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,00200,,,Discontinued,,,,,,,,,,See state schedule Employee Health & Medical Records 11-65,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3126,,,,,,,,,,,,,,,,,,,,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,Risk Management,,,,,,,,,200,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-10-6,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00200,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-200,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,,,,Medical and dental insurance c,,,,,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,,,,,,"CO-10-6,GRS-200,200,1,Medical and dental insurance claim files,Medical and dental insurance c,Item,Discontinued,Finalized,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,,,,,,GRS-1968,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-10-6,GRS-200,200,1,Medical and dental insurance claim files,Medical and dental insurance c,Item,Discontinued,Finalized,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,200,,,,,,,200,These files contain medical and dental claims for county employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Complaint records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868437348352,,,,,,,,,,,,,,,,,,,,GRSItem-3272,,No,Public,,,Complaint records,,,,,,"These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00432,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 2 years after or until resolution of litigation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3272,,,,,,,,,,,,,,,,,,,,"These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.",,,,,,,,Animal Control,,,,,,,,,432,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-20-6,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00432,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-432,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint, complainant's name, address, phone number, owner's name, address, animal's license number, and complaint details.",,,,Complaint records,,,,,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint, complainant's name, address, phone number, owner's name, address, animal's license number, and complaint details.",,,,,,,,,,,,,"CO-20-6,GRS-432,432,1,Complaint records,Complaint records,Item,Discontinued,Finalized,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after or until resolution of litigation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-6,GRS-432,432,1,Complaint records,Complaint records,Item,Discontinued,Finalized,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint\, complainant's name\, address\, phone number\, owner's name\, address\, animal's license number\, and complaint details.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,432,,,,,,,432,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint, complainant's name, address, phone number, owner's name, address, animal's license number, and complaint details.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interview records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1967,,,,1967,,,,,,,Interview records,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868442591232,,,,,,,,,,,,,,,,,,,,GRSItem-3163,,No,Private,,,Interview records,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,No,,,,,,,Grievance records,,,,,,,,,,,,00159,,,Discontinued,,,,,,,,,,See state schedule Grievance Records 11-64,,,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3163,,,,,,,,,,,,,,,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,,,,,,Human Resources,,,,,,,,,159,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-8-15,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00159,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-159,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence, reports, lists of questions, notes, and test scores.",,,,Interview records,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,"CO-8-15,GRS-159,159,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-15,GRS-159,159,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,159,,,,,,,159,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Informal legal opinions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1721,,,,1721,,,,,,,Informal legal opinions,,,,Item,Legal counsel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868443639809,,,,,,,,,,,,,,,,,,,,GRSItem-3275,,No,Public,,,Informal legal opinions,,,,,,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,No,,,,,,,Legal counsel records,,,,,,,,,,,,00988,,,Discontinued,,,,,,,,,,See state schedule Legal Counsel Records 1-74,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3275,,,,,,,,,,,,,,,,,,,,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,,,,,,Attorney,,,,,,,,,988,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,MUN-15-11,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00988,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-988,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,Informal legal opinions,,,,,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,"MUN-15-11,GRS-988,988,1,Informal legal opinions,Informal legal opinions,Item,Discontinued,Finalized,These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,,,,,,GRS-1721,,,,,Attorney,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-15-11,GRS-988,988,1,Informal legal opinions,Informal legal opinions,Item,Discontinued,Finalized,These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,988,,,,,,,988,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1721,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal adoption agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal adoption agreements,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868446785536,,,,,,,,,,,,,,,,,,,,GRSItem-3300,,No,Public,,,Animal adoption agreements,,,,,,"These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00428,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3300,,,,,,,,,,,,,,,,,,,,"These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.",,,,,,,,Animal Control,,,,,,,,,428,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-20-2,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00428,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-428,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,Animal adoption agreements,,,,,"These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,,,,,,,,,,"CO-20-2,GRS-428,428,1,Animal adoption agreements,Animal adoption agreements,Item,Discontinued,Finalized,These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-2,GRS-428,428,1,Animal adoption agreements,Animal adoption agreements,Item,Discontinued,Finalized,These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,428,,,,,,,428,"These records are completed by persons adopting animals. They are used to determine whether prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drawings and diagrams,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Drawings and diagrams,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868448882688,,,,,,,,,,,,,,,,,,,,GRSItem-3344,,No,Public,,,Drawings and diagrams,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.",,,No,,,,,,,,,,,,,,,,,,,00679,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3344,,,,,,,,,,,,,,,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.",,,,,,,,Public Works,,,,,,,,,679,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-29-12,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00679,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-679,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other county building projects, providing date, legend, county title, scale, and actual drawings.",,,,Drawings and diagrams,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other county building projects, providing date, legend, county title, scale, and actual drawings.",,,,,,,,,,,,,"CO-29-12,GRS-679,679,1,Drawings and diagrams,Drawings and diagrams,Item,Discontinued,Finalized,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-29-12,GRS-679,679,1,Drawings and diagrams,Drawings and diagrams,Item,Discontinued,Finalized,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other county building projects\, providing date\, legend\, county title\, scale\, and actual drawings.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,679,,,,,,,679,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and county personnel to establish existing information for all county locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other county building projects, providing date, legend, county title, scale, and actual drawings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Classified personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Classified personnel files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868449931265,,,,,,,,,,,,,,,,,,,,GRSItem-3347,,No,Private,,,Classified personnel files,,,,,,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",,,No,,,,,,,,,,,,,,,,,,,01430,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 65 years after from the date of employment or 3 years after retirement or death, whichever is earliest, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3347,,,,,,,,,,,,,,,,,,,,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",,,,,,,,Human Resources,,,,,,,,,1430,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-14-2,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01430,,,,,,2004-07-01T00:00:00Z,,,,,,,GRS-1430,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications, authorization for hire forms, employee history card, pay and leave history, work performance and evaluation records, reassignment of personnel forms, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",,,,Classified personnel files,,,,,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications, authorization for hire forms, employee history card, pay and leave history, work performance and evaluation records, reassignment of personnel forms, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",,,,,,,,,,,,,"SD-14-2,GRS-1430,1430,1,Classified personnel files,Classified personnel files,Item,Discontinued,Finalized,These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.,These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after from the date of employment or 3 years after retirement or death, whichever is earliest, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-2,GRS-1430,1430,1,Classified personnel files,Classified personnel files,Item,Discontinued,Finalized,These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.,These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1430,,,,,,,1430,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications, authorization for hire forms, employee history card, pay and leave history, work performance and evaluation records, reassignment of personnel forms, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee training files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employee training files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868456222720,,,,,,,,,,,,,,,,,,,,GRSItem-3353,,No,Private,,,Employee training files,,,,,,"These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,No,,,,,,,,,,,,,,,,,,,01442,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3353,,,,,,,,,,,,,,,,,,,,"These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,"Human Resources,School District",,,,,,,,,1442,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-14-14,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01442,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1442,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files document course availability and school district personnel participation in training programs sponsored by the district, other government agencies, and non-governmental agencies. They include correspondence, reports, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,Employee training files,,,,,"These files document course availability and school district personnel participation in training programs sponsored by the district, other government agencies, and non-governmental agencies. They include correspondence, reports, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,,,,,,"SD-14-14,GRS-1442,1442,1,Employee training files,Employee training files,Item,Discontinued,Finalized,These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.,These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.,Private,Human Resources,School District",,,,,,,,,,,,,,,,,,,,"Human Resources,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-14,GRS-1442,1442,1,Employee training files,Employee training files,Item,Discontinued,Finalized,These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.,These files document course availability and school district personnel participation in training programs sponsored by the district\, other government agencies\, and non-governmental agencies. They include correspondence\, reports\, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.,Private,Human Resources,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Human Resources,School District",1442,,,,,,,1442,"These files document course availability and school district personnel participation in training programs sponsored by the district, other government agencies, and non-governmental agencies. They include correspondence, reports, participant lists and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built construction plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,As-built construction plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868462514176,,,,,,,,,,,,,,,,,,,,GRSItem-3375,,No,Public,,,As-built construction plans and specifications,,,,,,These are the final plans and specifications for approved and constructed county buildings.,,,No,,,,,,,,,,,,,,,,,,,00121,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3375,,,,,,,,,,,,,,,,,,,,These are the final plans and specifications for approved and constructed county buildings.,,,,,,,,Maintenance,,,,,,,,,121,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-6-14,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00121,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-121,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,These are the final plans and specifications for approved and constructed county buildings.,,,,As-built construction plans an,,,,,These are the final plans and specifications for approved and constructed county buildings.,,,,,,,,,,,,,"CO-6-14,GRS-121,121,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed county buildings.,These are the final plans and specifications for approved and constructed county buildings.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-6-14,GRS-121,121,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed county buildings.,These are the final plans and specifications for approved and constructed county buildings.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,121,,,,,,,121,These are the final plans and specifications for approved and constructed county buildings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Acknowledgement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Acknowledgement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868466708481,,,,,,,,,,,,,,,,,,,,GRSItem-3410,,No,Public,,,Acknowledgement files,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,,,No,,,,,,,,,,,,,,,,,,,00761,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,3410,,,,,,,,,,,,,,,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,,,,,,,,Administrative,,,,,,,,,761,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,MUN-1-27,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00761,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-761,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,,,,Acknowledgement files,,,,,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,,,,,,,,,,,,,"MUN-1-27,GRS-761,761,1,Acknowledgement files,Acknowledgement files,Item,Discontinued,Finalized,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-27,GRS-761,761,1,Acknowledgement files,Acknowledgement files,Item,Discontinued,Finalized,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,761,,,,,,,761,These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) school district appeals ca,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1715,,,,1715,,,,,,,Government records access and management act (grama) school district appeals ca,,,,Item,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868472999937,,,,,,,,,,,,,,,,,,,,GRSItem-3490,,No,Public,,,Government records access and management act (grama) school district appeals ca,,,,,,"These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.",,,No,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,01258,,,Discontinued,,,,,,,,,,See state schedule Government Records Access and Management Act (GRAMA) Appeals,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3490,,,,,,,,,,,,,,,,,,,,"These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.",,,,,,,,Administrative,,,,,,,,,1258,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-1-10,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,01258,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1258,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These case files document the appeals for access of school district records to separate district appeals bodies (i.e., school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,Government records access and,,,,,"These case files document the appeals for access of school district records to separate district appeals bodies (i.e., school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,"SD-1-10,GRS-1258,1258,1,Government records access and management act (grama) school district appeals ca,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1715,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-10,GRS-1258,1258,1,Government records access and management act (grama) school district appeals ca,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of school district records to separate district appeals bodies (i.e.\, school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1258,,,,,,,1258,"These case files document the appeals for access of school district records to separate district appeals bodies (i.e., school board or separate board) in accordance with school district policies adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1715,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone messages,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone messages,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868479291392,,,,,,,,,,,,,,,,,,,,GRSItem-3374,,No,Public,,,Telephone messages,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00037,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3374,,,,,,,,,,,,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,,,,,,Administrative,,,,,,,,,37,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-1-37,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00037,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-37,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,Telephone messages,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,"CO-1-37,GRS-37,37,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-37,GRS-37,37,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,37,,,,,,,37,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,"Retention changed from ""release is served\, the original is returned to the court\, and the sheriff""s office records action in the criminal history file"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Release orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Release orders,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868479291394,,,,,,,,,,,,,,,,,,,,GRSItem-3403,,No,Public,,,Release orders,,,,,,"Retention changed from ""release is served\, the original is returned to the court\, and the sheriff""s office records action in the criminal history file"" to ""final action"" to meet new language requirements.,These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.",,,No,,,,,,,,,,,,,,,,,,,00373,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3403,,,,,,,,,,,,,,,,,,,,"These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.",,,,,,,,Sheriff,,,,,,,,,373,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-16-57,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00373,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-373,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are the orders for the release of persons committed to the county jail. They include the defendant's name, order date, court, any conditions for release (i.e., date and time of release), and judge's signature. In some counties they become part of prisoner's packet.",,,,Release orders,,,,,"These are the orders for the release of persons committed to the county jail. They include the defendant's name, order date, court, any conditions for release (i.e., date and time of release), and judge's signature. In some counties they become part of prisoner's packet.",,,,,,,,,,,,,"CO-16-57,GRS-373,373,1,Release orders,Release orders,Item,Discontinued,Finalized,Retention changed from ""release is served\, the original is returned to the court\, and the sheriff""s office records action in the criminal history file"" to ""final action"" to meet new language requirements.,These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.,These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.,Public,Sheriff",,,,,,,,,,,,,,,,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-57,GRS-373,373,1,Release orders,Release orders,Item,Discontinued,Finalized,Retention changed from ""release is served\, the original is returned to the court\, and the sheriff""s office records action in the criminal history file"" to ""final action"" to meet new language requirements.,These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.,These are the orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature. In some counties they become part of prisoner's packet.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,373,,,,,,,373,"These are the orders for the release of persons committed to the county jail. They include the defendant's name, order date, court, any conditions for release (i.e., date and time of release), and judge's signature. In some counties they become part of prisoner's packet.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance adjusters' estimates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Insurance adjusters' estimates,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868483485696,,,,,,,,,,,,,,,,,,,,GRSItem-3431,,No,Public,,,Insurance adjusters' estimates,,,,,,These are insurance adjusters' reports on repair estimates for municipal vehicles.,,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,00860,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,3431,,,,,,,,,,,,,,,,,,,,These are insurance adjusters' reports on repair estimates for municipal vehicles.,,,,,,,,Maintenance,,,,,,,,,860,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,MUN-7-15,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,00860,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-860,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,These are insurance adjusters' reports on repair estimates for municipal vehicles.,,,,Insurance adjusters' estimates,,,,,These are insurance adjusters' reports on repair estimates for municipal vehicles.,,,,,,,,,,,,,"MUN-7-15,GRS-860,860,1,Insurance adjusters' estimates,Insurance adjusters' estimates,Item,Discontinued,Finalized,These are insurance adjusters' reports on repair estimates for municipal vehicles.,These are insurance adjusters' reports on repair estimates for municipal vehicles.,Public,Maintenance",,,,,,,,,,,,,,,GRS-1873,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-15,GRS-860,860,1,Insurance adjusters' estimates,Insurance adjusters' estimates,Item,Discontinued,Finalized,These are insurance adjusters' reports on repair estimates for municipal vehicles.,These are insurance adjusters' reports on repair estimates for municipal vehicles.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,860,,,,,,,860,These are insurance adjusters' reports on repair estimates for municipal vehicles.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone message registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone message registers,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868486631424,,,,,,,,,,,,,,,,,,,,GRSItem-3373,,No,Public,,,Telephone message registers,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00036,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3373,,,,,,,,,,,,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,Administrative,,,,,,,,,36,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-1-36,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00036,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-36,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,Telephone message registers,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,"CO-1-36,GRS-36,36,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-36,GRS-36,36,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,36,,,,,,,36,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student cumulative files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1503,,,,1503,,,,,,,Student cumulative files,,,,Item,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868488728576,,,,,,,,,,,,,,,,,,,,GRSItem-3411,,No,Exempt,,,Student cumulative files,,,,,,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.",,,No,,,,,,,Education performance and testing,,,,,,,,,,,,01478,,,Discontinued,,,,,,,,,,See school district schedule Performance and Testing 17-29,,,,,,,,,"Retain for 3 years after after graduation and then destroy, provided official transcript has been pulled and retained. For elementary/junior high schools: retain until student leaves and then send to transferring school..",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3411,,,,,,,,,,,,,,,,,,,,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.",,,,,,,,Student,,,,,,,,,1478,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-17-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01478,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1478,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards. They are also called Student cumulative cards.",,,,Student cumulative files,,,,,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards. They are also called Student cumulative cards.",,,,,,,,,,,,,"SD-17-2,GRS-1478,1478,1,Student cumulative files,Student cumulative files,Item,Discontinued,Finalized,These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.,These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.,Exempt,Student",,,,,,,,,,,,,,,GRS-1503,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after graduation and then destroy, provided official transcript has been pulled and retained. For elementary/junior high schools: retain until student leaves and then send to transferring school..",,,,,,,,,,,,,,,,,,"SD-17-2,GRS-1478,1478,1,Student cumulative files,Student cumulative files,Item,Discontinued,Finalized,These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.,These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.,Exempt,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1478,,,,,,,1478,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards. They are also called Student cumulative cards.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1503,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Plan and maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Plan and maps,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868490825728,,,,,,,,,,,,,,,,,,,,GRSItem-3400,,No,Public,,,Plan and maps,,,,,,"These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.",,,No,,,,,,,,,,,,,,,,,,,00721,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3400,,,,,,,,,,,,,,,,,,,,"These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.",,,,,,,,Solid Waste,,,,,,,,,721,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-31-12,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00721,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-721,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility, specifications, borehole information, and site location.",,,,Plan and maps,,,,,"These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility, specifications, borehole information, and site location.",,,,,,,,,,,,,"CO-31-12,GRS-721,721,1,Plan and maps,Plan and maps,Item,Discontinued,Finalized,These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.,These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-31-12,GRS-721,721,1,Plan and maps,Plan and maps,Item,Discontinued,Finalized,These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.,These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility\, specifications\, borehole information\, and site location.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,721,,,,,,,721,"These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility, specifications, borehole information, and site location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Returned property receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Returned property receipts,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868491874304,,,,,,,,,,,,,,,,,,,,GRSItem-3408,,No,Private,,,Returned property receipts,,,,,,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01105,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3408,,,,,,,,,,,,,,,,,,,,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).",,,,,,,,Police Department,,,,,,,,,1105,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-21-61,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01105,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1105,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).",,,,Returned property receipts,,,,,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).",,,,,,,,,,,,,"MUN-21-61,GRS-1105,1105,1,Returned property receipts,Returned property receipts,Item,Discontinued,Finalized,These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).,These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).,Private,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-21-61,GRS-1105,1105,1,Returned property receipts,Returned property receipts,Item,Discontinued,Finalized,These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).,These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).,Private,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1105,,,,,,,1105,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1980). They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1980)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pending files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Pending files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868495020032,,,,,,,,,,,,,,,,,,,,GRSItem-3417,,No,Public,,,Pending files,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00768,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3417,,,,,,,,,,,,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,Administrative,,,,,,,,,768,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-1-35,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00768,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-768,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,Pending files,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,"MUN-1-35,GRS-768,768,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-35,GRS-768,768,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,768,,,,,,,768,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Electronic publications working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Electronic publications working files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868498165760,,,,,,,,,,,,,,,,,,,,GRSItem-3452,,No,Public,,,Electronic publications working files,,,,,,"Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.",,,No,,,,,,,,,,,,,,,,,,,01695,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-04-01,,,,,3452,,,,,,,,,,,,,,,,,,,,"Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.",,,,,,,,Administrative,,,,,,,,,1695,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-1-45,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01695,,,,,,1996-04-01T00:00:00Z,,,,,,,GRS-1695,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Drafts of electronic publications published via Internet or State Bulletin Board System, which may include design concepts, artwork or photos, working documents of HTML text, and technical reference information.",,,,Electronic publications workin,,,,,"Drafts of electronic publications published via Internet or State Bulletin Board System, which may include design concepts, artwork or photos, working documents of HTML text, and technical reference information.",,,,,,,,,,,,,"SG-1-45,GRS-1695,1695,1,Electronic publications working files,Electronic publications workin,Item,Discontinued,Finalized,Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.,Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-45,GRS-1695,1695,1,Electronic publications working files,Electronic publications workin,Item,Discontinued,Finalized,Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.,Drafts of electronic publications published via Internet or State Bulletin Board System\, which may include design concepts\, artwork or photos\, working documents of HTML text\, and technical reference information.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1695,,,,,,,1695,"Drafts of electronic publications published via Internet or State Bulletin Board System, which may include design concepts, artwork or photos, working documents of HTML text, and technical reference information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1506,,,,1506,,,,,,,Official transcripts,,,,Item,Graduation and transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868499214336,,,,,,,,,,,,,,,,,,,,GRSItem-3420,,No,Exempt,,,Official transcripts,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,No,,,,,,,Graduation and transcripts,,,,,,,,,,,,01479,,,Discontinued,,,,,,,,,,See school district schedule Graduation and Transcripts 17-32,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3420,,,,,,,,,,,,,,,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,,,,,,Student,,,,,,,,,1479,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-17-3,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01479,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1479,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,,Official transcripts,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,,,,,,,,,,,"SD-17-3,GRS-1479,1479,1,Official transcripts,Official transcripts,Item,Discontinued,Finalized,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .,Exempt,Student",,,,,,,,,,,,,,,GRS-1506,,,,,Student,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-17-3,GRS-1479,1479,1,Official transcripts,Official transcripts,Item,Discontinued,Finalized,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .,Exempt,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1479,,,,,,,1479,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1506,,,,,,Inactive,
"",,,,,,"Retention changed from ""65 years from date of employment or 3 years after retirement or death\, whichever is earliest"" to ""65 years or 3 years after separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Employment health records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Employment health records,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868501311489,,,,,,,,,,,,,,,,,,,,GRSItem-3454,,No,Private,,,Employment health records,,,,,,"Retention changed from ""65 years from date of employment or 3 years after retirement or death\, whichever is earliest"" to ""65 years or 3 years after separation"" to meet new language requirements.,Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.,Originally the description for this general schedule item was:?These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories. Original title was Pre-employment records\, and retention was 30 years and destroy.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,00921,,,Discontinued,,,,,,,,,,This schedule now falls under Employment Health and Medical Records SG 11-65.,,,,,,,,,"Retain for 65 years after or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,3454,,,,,,,,,,,,,,,,,,,,"Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.",,,,,,,,Human Resources,,,,,,,,,921,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-9-37,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,00921,,,,,"Originally the description for this general schedule item was:?These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories. Original title was Pre-employment records\, and retention was 30 years and destroy.",1988-03-01T00:00:00Z,,,,,,,GRS-921,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,"Employee health records can include but are not limited to such things as Family Medical Leave documentation, psychological profiles, doctor's notes for absences, long and short term disability documentation, documentation of disability accommodations, workers' compensation information, x-rays, hypertension screenings, blood series, pre-employment physicals, medical histories and etc. The records are used to limit liability in deployment of workers, to establish the health status of potential employees, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.",,,,Employment health records,,,,,"Employee health records can include but are not limited to such things as Family Medical Leave documentation, psychological profiles, doctor's notes for absences, long and short term disability documentation, documentation of disability accommodations, workers' compensation information, x-rays, hypertension screenings, blood series, pre-employment physicals, medical histories and etc. The records are used to limit liability in deployment of workers, to establish the health status of potential employees, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.",,,,,,,,,,,,,"MUN-9-37,GRS-921,921,1,Employment health records,Employment health records,Item,Discontinued,Finalized,Retention changed from ""65 years from date of employment or 3 years after retirement or death\, whichever is earliest"" to ""65 years or 3 years after separation"" to meet new language requirements.,Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.,Originally the description for this general schedule item was:?These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories. Original title was Pre-employment records\, and retention was 30 years and destroy.,Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1968,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-37,GRS-921,921,1,Employment health records,Employment health records,Item,Discontinued,Finalized,Retention changed from ""65 years from date of employment or 3 years after retirement or death\, whichever is earliest"" to ""65 years or 3 years after separation"" to meet new language requirements.,Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.,Originally the description for this general schedule item was:?These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories. Original title was Pre-employment records\, and retention was 30 years and destroy.,Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,921,,,,,,,921,"Employee health records can include but are not limited to such things as Family Medical Leave documentation, psychological profiles, doctor's notes for absences, long and short term disability documentation, documentation of disability accommodations, workers' compensation information, x-rays, hypertension screenings, blood series, pre-employment physicals, medical histories and etc. The records are used to limit liability in deployment of workers, to establish the health status of potential employees, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built construction plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,As-built construction plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868507602944,,,,,,,,,,,,,,,,,,,,GRSItem-3430,,No,Public,,,As-built construction plans and specifications,,,,,,These are the final plans and specifications for approved and constructed municipal buildings.,,,No,,,,,,,,,,,,,,,,,,,00859,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3430,,,,,,,,,,,,,,,,,,,,These are the final plans and specifications for approved and constructed municipal buildings.,,,,,,,,Maintenance,,,,,,,,,859,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-7-14,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00859,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-859,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,These are the final plans and specifications for approved and constructed municipal buildings.,,,,As-built construction plans an,,,,,These are the final plans and specifications for approved and constructed municipal buildings.,,,,,,,,,,,,,"MUN-7-14,GRS-859,859,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed municipal buildings.,These are the final plans and specifications for approved and constructed municipal buildings.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-7-14,GRS-859,859,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed municipal buildings.,These are the final plans and specifications for approved and constructed municipal buildings.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,859,,,,,,,859,These are the final plans and specifications for approved and constructed municipal buildings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adverse action files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Adverse action files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868507602945,,,,,,,,,,,,,,,,,,,,GRSItem-3438,,No,Private,,,Adverse action files,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.",,,No,,,,,,,Grievance records,,,,,,,,,,,,00900,,,Discontinued,,,,,,,,,,See state schedule Grievance Records 11-64,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3438,,,,,,,,,,,,,,,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.",,,,,,,,Human Resources,,,,,,,,,900,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-9-16,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00900,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-900,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in the official personnel files.",,,,Adverse action files,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in the official personnel files.",,,,,,,,,,,,,"MUN-9-16,GRS-900,900,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-16,GRS-900,900,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,900,,,,,,,900,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in the official personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,"Retention changed from ""last payment"" to ""expiration of contractural agreement"".",,,,,0.094103105,,,,,,,,,,,Professional service agreement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Professional service agreement records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868509700096,,,,,,,,,,,,,,,,,,,,GRSItem-3446,,No,Public,,,Professional service agreement records,,,,,,"Retention changed from ""last payment"" to ""expiration of contractural agreement"".,These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",,,No,,,,,,,,,,,,,,,,,,,00933,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3446,,,,,,,,,,,,,,,,,,,,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",,,,,,,,Purchasing,,,,,,,,,933,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-10-7,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00933,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-933,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records.",,,,Professional service agreement,,,,,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records.",,,,,,,,,,,,,"MUN-10-7,GRS-933,933,1,Professional service agreement records,Professional service agreement,Item,Discontinued,Finalized,Retention changed from ""last payment"" to ""expiration of contractural agreement"".,These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.,These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-7,GRS-933,933,1,Professional service agreement records,Professional service agreement,Item,Discontinued,Finalized,Retention changed from ""last payment"" to ""expiration of contractural agreement"".,These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.,These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,933,,,,,,,933,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Transitory correspondence,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868510748672,,,,,,,,,,,,,,,,,,,,GRSItem-3423,,No,Public,,,Transitory correspondence,,,,,,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,00774,,,Discontinued,,,,,,,,,,See state schedule Transitory Correspondence 1-62,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3423,,,,,,,,,,,,,,,,,,,,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,774,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-1-42,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00774,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-774,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Transitory correspondence,,,,,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"MUN-1-42,GRS-774,774,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-42,GRS-774,774,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,774,,,,,,,774,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Transitory correspondence,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868513894400,,,,,,,,,,,,,,,,,,,,GRSItem-3457,,No,Public,,,Transitory correspondence,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,01249,,,Discontinued,,,,,,,,,,See state schedule Transitory Correspondence 1-62,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3457,,,,,,,,,,,,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,1249,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-1-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01249,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-1249,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Transitory correspondence,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"SD-1-1,GRS-1249,1249,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-1,GRS-1249,1249,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1249,,,,,,,1249,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) state appeals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1715,,,,1715,,,,,,,Government records access and management act (grama) state appeals case files,,,,Item,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868515991552,,,,,,,,,,,,,,,,,,,,GRSItem-3414,,No,Public,,,Government records access and management act (grama) state appeals case files,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,No,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,00764,,,Discontinued,,,,,,,,,,See state schedule Government Records Access and Management Act (GRAMA) Appeals,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3414,,,,,,,,,,,,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,,,,,,Administrative,,,,,,,,,764,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-1-31,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00764,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-764,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,Government records access and,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,"MUN-1-31,GRS-764,764,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1715,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-31,GRS-764,764,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,764,,,,,,,764,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701 (2009); 63-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1715,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adding machine tapes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Adding machine tapes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868517040128,,,,,,,,,,,,,,,,,,,,GRSItem-3427,,No,Public,,,Adding machine tapes,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,No,,,,,,,,,,,,,,,,,,,00836,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3427,,,,,,,,,,,,,,,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,General Accounting,,,,,,,,,836,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-5-31,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00836,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-836,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,Adding machine tapes,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,,,,,,"MUN-5-31,GRS-836,836,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain until until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-31,GRS-836,836,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,836,,,,,,,836,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leasing contract files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Leasing contract files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868518088704,,,,,,,,,,,,,,,,,,,,GRSItem-3445,,No,Public,,,Leasing contract files,,,,,,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,No,,,,,,,,,,,,,,,,,,,00932,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3445,,,,,,,,,,,,,,,,,,,,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,Purchasing,,,,,,,,,932,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,MUN-10-6,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00932,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-932,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,Leasing contract files,,,,,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,"MUN-10-6,GRS-932,932,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-6,GRS-932,932,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,932,,,,,,,932,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Document log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Document log,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868519137280,,,,,,,,,,,,,,,,,,,,GRSItem-3463,,No,Public,,,Document log,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01252,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3463,,,,,,,,,,,,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,,,,,,Administrative,,,,,,,,,1252,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-1-4,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01252,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1252,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,Document log,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,"SD-1-4,GRS-1252,1252,1,Document log,Document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-4,GRS-1252,1252,1,Document log,Document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1252,,,,,,,1252,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mailing lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Mailing lists,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868520185856,,,,,,,,,,,,,,,,,,,,GRSItem-3464,,No,Public,,,Mailing lists,,,,,,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,,,No,,,,,,,,,,,,,,,,,,,01262,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3464,,,,,,,,,,,,,,,,,,,,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,,,,,,,,Administrative,,,,,,,,,1262,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-1-14,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01262,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1262,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,,,,Mailing lists,,,,,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,,,,,,,,,,,,,"SD-1-14,GRS-1262,1262,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-14,GRS-1262,1262,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1262,,,,,,,1262,These are lists of names and addresses used for various school district mailings (billings and other administrative purposes).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School district histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,School district histories,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868520185857,,,,,,,,,,,,,,,,,,,,GRSItem-3483,,No,Public,,,School district histories,,,,,,"These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.",,,No,,,,,,,,,,,,,,,,,,,01276,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3483,,,,,,,,,,,,,,,,,,,,"These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.",,,,,,,,"Administrative,School District",,,,,,,,,1276,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-1-28,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01276,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1276,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are published or unpublished histories of the district and/or individual school, written or financed by the school district. They may include title, author, date written, and the historical narrative.",,,,School district histories,,,,,"These are published or unpublished histories of the district and/or individual school, written or financed by the school district. They may include title, author, date written, and the historical narrative.",,,,,,,,,,,,,"SD-1-28,GRS-1276,1276,1,School district histories,School district histories,Item,Discontinued,Finalized,These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.,These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.,Public,Administrative,School District",,,,,,,,,,,,,,,,,,,,"Administrative,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-1-28,GRS-1276,1276,1,School district histories,School district histories,Item,Discontinued,Finalized,These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.,These are published or unpublished histories of the district and/or individual school\, written or financed by the school district. They may include title\, author\, date written\, and the historical narrative.,Public,Administrative,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,School District",1276,,,,,,,1276,"These are published or unpublished histories of the district and/or individual school, written or financed by the school district. They may include title, author, date written, and the historical narrative.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Space utilization reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Space utilization reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867947663360,,,,,,,,,,,,,,,,,,,,GRSItem-2938,,No,Public,,,Space utilization reports,,,,,,"Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.",,,No,,,,,,,,,,,,,,,,,,,01785,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-27,,,,,2938,,,,,,,,,,,,,,,,,,,,"Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.",,,,,,,,Facility Management,,,,,,,,,1785,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-6-10,,,,,,,,,,,,,,,,,,2017-03-26T00:00:00Z,,,,01785,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1785,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-27,,,,,,,,,"Reports on the amount of floor space in agency buildings, number of rooms, and the capacity.",,,,Space utilization reports,,,,,"Reports on the amount of floor space in agency buildings, number of rooms, and the capacity.",,,,,,,,,,,,,"SG-6-10,GRS-1785,1785,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.,Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-10,GRS-1785,1785,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.,Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1785,,,,,,,1785,"Reports on the amount of floor space in agency buildings, number of rooms, and the capacity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Notary bond files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867947663361,,,,,,,,,,,,,,,,,,,,GRSItem-2956,,No,Public,,,Notary bond files,,,,,,"Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Posted by notaries public conditioned for the faithful performance of duties.",,,No,,,,,,,,,,,,,,,,,,,01817,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,2956,,,,,,,,,,,,,,,,,,,,Posted by notaries public conditioned for the faithful performance of duties.,,,,,,,,Financial Management,,,,,,,,,1817,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-7-28,,,,,,,,,,,,,,,,,,2015-01-19T00:00:00Z,,,,01817,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1817,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,,,,,Posted by notaries public conditioned for the faithful performance of duties.,,,,Notary bond files,,,,,Posted by notaries public conditioned for the faithful performance of duties.,,,,,,,,,,,,,"SG-7-28,GRS-1817,1817,1,Notary bond files,Notary bond files,Item,Discontinued,Finalized,Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Posted by notaries public conditioned for the faithful performance of duties.,Posted by notaries public conditioned for the faithful performance of duties.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-28,GRS-1817,1817,1,Notary bond files,Notary bond files,Item,Discontinued,Finalized,Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Posted by notaries public conditioned for the faithful performance of duties.,Posted by notaries public conditioned for the faithful performance of duties.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1817,,,,,,,1817,Posted by notaries public conditioned for the faithful performance of duties.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Stores accounting files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Stores accounting files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867948711936,,,,,,,,,,,,,,,,,,,,GRSItem-2964,,No,Public,,,Stores accounting files,,,,,,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,,,No,,,,,,,,,,,,,,,,,,,01827,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,2964,,,,,,,,,,,,,,,,,,,,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,,,,,,,,Financial Management,,,,,,,,,1827,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-7-38,,,,,,,,,,,,,,,,,,2015-01-19T00:00:00Z,,,,01827,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1827,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,,,,,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,,,,Stores accounting files,,,,,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,,,,,,,,,,,,,"SG-7-38,GRS-1827,1827,1,Stores accounting files,Stores accounting files,Item,Discontinued,Finalized,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-38,GRS-1827,1827,1,Stores accounting files,Stores accounting files,Item,Discontinued,Finalized,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1827,,,,,,,1827,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle repair work order,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Vehicle repair work order,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867948711937,,,,,,,,,,,,,,,,,,,,GRSItem-2973,,No,Public,,,Vehicle repair work order,,,,,,Requests to perform maintenance on a vehicle and the actual work performed.,,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,01871,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,2973,,,,,,,,,,,,,,,,,,,,Requests to perform maintenance on a vehicle and the actual work performed.,,,,,,,,Motor Vehicle,,,,,,,,,1871,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-9-12,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,01871,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1871,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,Requests to perform maintenance on a vehicle and the actual work performed.,,,,Vehicle repair work order,,,,,Requests to perform maintenance on a vehicle and the actual work performed.,,,,,,,,,,,,,"SG-9-12,GRS-1871,1871,1,Vehicle repair work order,Vehicle repair work order,Item,Discontinued,Finalized,Requests to perform maintenance on a vehicle and the actual work performed.,Requests to perform maintenance on a vehicle and the actual work performed.,Public,Motor Vehicle",,,,,,,,,,,,,,,GRS-1873,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-12,GRS-1871,1871,1,Vehicle repair work order,Vehicle repair work order,Item,Discontinued,Finalized,Requests to perform maintenance on a vehicle and the actual work performed.,Requests to perform maintenance on a vehicle and the actual work performed.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1871,,,,,,,1871,Requests to perform maintenance on a vehicle and the actual work performed.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personal surety bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Personal surety bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867950809088,,,,,,,,,,,,,,,,,,,,GRSItem-2958,,No,Public,,,Personal surety bonds,,,,,,Official copies of the bond and attached powers of attorney.,,,No,,,,,,,,,,,,,,,,,,,01820,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 15 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2958,,,,,,,,,,,,,,,,,,,,Official copies of the bond and attached powers of attorney.,,,,,,,,Financial Management,,,,,,,,,1820,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-7-31,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01820,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1820,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,Official copies of the bond and attached powers of attorney.,,,,Personal surety bonds,,,,,Official copies of the bond and attached powers of attorney.,,,,,,,,,,,,,"SG-7-31,GRS-1820,1820,1,Personal surety bonds,Personal surety bonds,Item,Discontinued,Finalized,Official copies of the bond and attached powers of attorney.,Official copies of the bond and attached powers of attorney.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 15 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-31,GRS-1820,1820,1,Personal surety bonds,Personal surety bonds,Item,Discontinued,Finalized,Official copies of the bond and attached powers of attorney.,Official copies of the bond and attached powers of attorney.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1820,,,,,,,1820,Official copies of the bond and attached powers of attorney.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adverse action files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Adverse action files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867951857664,,,,,,,,,,,,,,,,,,,,GRSItem-2992,,No,Protected,,,Adverse action files,,,,,,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.",,,No,,,,,,,Grievance records,,,,,,,,,,,,01906,,,Discontinued,,,,,,,,,,See Grievance Records 11-64,,,,,,,,,"Retain for 5 years after or until case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2992,,,,,,,,,,,,,,,,,,,,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.",,,,,,,,Human Resources,,,,,,,,,1906,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01906,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1906,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation, suspension without pay, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and appeal of records.",,,,Adverse action files,,,,,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation, suspension without pay, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and appeal of records.",,,,,,,,,,,,,"SG-11-1,GRS-1906,1906,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.,Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after or until case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-1,GRS-1906,1906,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.,Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1906,,,,,,,1906,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation, suspension without pay, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and appeal of records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Travel reimbursement requests (fi-51, fi-51a, fi-51b)",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Travel reimbursement requests (fi-51, fi-51a, fi-51b)",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867952906240,,,,,,,,,,,,,,,,,,,,GRSItem-2967,,No,Public,,,"Travel reimbursement requests (fi-51, fi-51a, fi-51b)",,,,,,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",,,No,,,,,,,,,,,,,,,,,,,01834,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2967,,,,,,,,,,,,,,,,,,,,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",,,,,,,,Financial Management,,,,,,,,,1834,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-7-45,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01834,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1834,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Correspondence, forms, and related records pertaining to agency travel and transportation functions.",,,,Travel reimbursement requests,,,,,"Correspondence, forms, and related records pertaining to agency travel and transportation functions.",,,,,,,,,,,,,"SG-7-45,GRS-1834,1834,1,Travel reimbursement requests (fi-51\, fi-51a\, fi-51b),Travel reimbursement requests,Item,Discontinued,Finalized,Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.,Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-45,GRS-1834,1834,1,Travel reimbursement requests (fi-51\, fi-51a\, fi-51b),Travel reimbursement requests,Item,Discontinued,Finalized,Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.,Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1834,,,,,,,1834,"Correspondence, forms, and related records pertaining to agency travel and transportation functions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Course announcement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Course announcement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867959197697,,,,,,,,,,,,,,,,,,,,GRSItem-2996,,No,Public,,,Course announcement files,,,,,,"Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.",,,No,,,,,,,,,,,,,,,,,,,01912,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2996,,,,,,,,,,,,,,,,,,,,"Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.",,,,,,,,Human Resources,,,,,,,,,1912,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-7,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01912,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1912,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Reference files of pamphlets, notices, catalogs, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.",,,,Course announcement files,,,,,"Reference files of pamphlets, notices, catalogs, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.",,,,,,,,,,,,,"SG-11-7,GRS-1912,1912,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.,Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-7,GRS-1912,1912,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.,Reference files of pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1912,,,,,,,1912,"Reference files of pamphlets, notices, catalogs, and other records that provide information on courses or programs offered by government agencies or non-governmental organizations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Job swap or career mobility files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Job swap or career mobility files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867960246272,,,,,,,,,,,,,,,,,,,,GRSItem-3005,,No,Private,,,Job swap or career mobility files,,,,,,Case files of a state employee applying to change positions with another employee in the state work force.,,,No,,,,,,,,,,,,,,,,,,,01928,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3005,,,,,,,,,,,,,,,,,,,,Case files of a state employee applying to change positions with another employee in the state work force.,,,,,,,,Human Resources,,,,,,,,,1928,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-24,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01928,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1928,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Case files of a state employee applying to change positions with another employee in the state work force.,,,,Job swap or career mobility fi,,,,,Case files of a state employee applying to change positions with another employee in the state work force.,,,,,,,,,,,,,"SG-11-24,GRS-1928,1928,1,Job swap or career mobility files,Job swap or career mobility fi,Item,Discontinued,Finalized,Case files of a state employee applying to change positions with another employee in the state work force.,Case files of a state employee applying to change positions with another employee in the state work force.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-24,GRS-1928,1928,1,Job swap or career mobility files,Job swap or career mobility fi,Item,Discontinued,Finalized,Case files of a state employee applying to change positions with another employee in the state work force.,Case files of a state employee applying to change positions with another employee in the state work force.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1928,,,,,,,1928,Case files of a state employee applying to change positions with another employee in the state work force.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel operations statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Personnel operations statistical reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867961294848,,,,,,,,,,,,,,,,,,,,GRSItem-3013,,No,Public,,,Personnel operations statistical reports,,,,,,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,,,No,,,,,,,,,,,,,,,,,,,01939,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3013,,,,,,,,,,,,,,,,,,,,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,,,,,,,,Human Resources,,,,,,,,,1939,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-36,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01939,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1939,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,,,,Personnel operations statistic,,,,,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,,,,,,,,,,,,,"SG-11-36,GRS-1939,1939,1,Personnel operations statistical reports,Personnel operations statistic,Item,Discontinued,Finalized,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-36,GRS-1939,1939,1,Personnel operations statistical reports,Personnel operations statistic,Item,Discontinued,Finalized,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1939,,,,,,,1939,These are statistical reports used to set the standards for the operation of a personnel office or subordinate personnel office.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Letters of employee commendation,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Letters of employee commendation,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867962343424,,,,,,,,,,,,,,,,,,,,GRSItem-3007,,No,Public,,,Letters of employee commendation,,,,,,"Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.",,,No,,,,,,,,,,,,,,,,,,,01931,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3007,,,,,,,,,,,,,,,,,,,,"Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.",,,,,,,,Human Resources,,,,,,,,,1931,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-27,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01931,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1931,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Letters of employee commendation and appreciation, recognizing length of service, retirement, or performance.",,,,Letters of employee commendati,,,,,"Letters of employee commendation and appreciation, recognizing length of service, retirement, or performance.",,,,,,,,,,,,,"SG-11-27,GRS-1931,1931,1,Letters of employee commendation,Letters of employee commendati,Item,Discontinued,Finalized,Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.,Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-27,GRS-1931,1931,1,Letters of employee commendation,Letters of employee commendati,Item,Discontinued,Finalized,Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.,Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1931,,,,,,,1931,"Letters of employee commendation and appreciation, recognizing length of service, retirement, or performance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Loss control inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Loss control inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867963392000,,,,,,,,,,,,,,,,,,,,GRSItem-3050,,No,Protected,,,Loss control inspection reports,,,,,,"An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.",,,No,,,,,,,,,,,,,,,,,,,02014,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3050,,,,,,,,,,,,,,,,,,,,"An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.",,,,,,,,Security Services,,,,,,,,,2014,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-16-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02014,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2014,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.",,,,Loss control inspection report,,,,,"An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.",,,,,,,,,,,,,"SG-16-10,GRS-2014,2014,1,Loss control inspection reports,Loss control inspection report,Item,Discontinued,Finalized,An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.,An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.,Protected,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-10,GRS-2014,2014,1,Loss control inspection reports,Loss control inspection report,Item,Discontinued,Finalized,An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.,An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report\, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2014,,,,,,,2014,"An annual self-inspection report used to identify potential hazards within the building or on the agency property. If the agency completes this report, it may receive a 15% discount on its insurance premium after a follow-up survey has been conducted. This record may also be used as evidence in defense of a claim.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Individual health record files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Individual health record files,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867964440576,,,,,,,,,,,,,,,,,,,,GRSItem-3003,,No,Controlled,,,Individual health record files,,,,,,"Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01926,,,Discontinued,,,,,,,,,,See Employment Health & Medical Records 11-65,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3003,,,,,,,,,,,,,,,,,,,,"Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.",,,,,,,,Human Resources,,,,,,,,,1926,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-22,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01926,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-1926,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"Records which contain any medical or psychological information that could be used in the following areas: health, accident, and life insurance requests, long term disability applications, Disabled Veterans DD 2-14s, and reports from physicians, etc.",,,,Individual health record files,,,,,"Records which contain any medical or psychological information that could be used in the following areas: health, accident, and life insurance requests, long term disability applications, Disabled Veterans DD 2-14s, and reports from physicians, etc.",,,,,,,,,,,,,"SG-11-22,GRS-1926,1926,1,Individual health record files,Individual health record files,Item,Discontinued,Finalized,Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.,Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.,Controlled,Human Resources",,,,,,,,,,,,,,,GRS-1968,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-22,GRS-1926,1926,1,Individual health record files,Individual health record files,Item,Discontinued,Finalized,Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.,Records which contain any medical or psychological information that could be used in the following areas: health\, accident\, and life insurance requests\, long term disability applications\, Disabled Veterans DD 2-14s\, and reports from physicians\, etc.,Controlled,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1926,,,,,,,1926,"Records which contain any medical or psychological information that could be used in the following areas: health, accident, and life insurance requests, long term disability applications, Disabled Veterans DD 2-14s, and reports from physicians, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Requests for approval of overtime,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Requests for approval of overtime,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867966537728,,,,,,,,,,,,,,,,,,,,GRSItem-3020,,No,Public,,,Requests for approval of overtime,,,,,,"Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.",,,No,,,,,,,,,,,,,,,,,,,01947,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3020,,,,,,,,,,,,,,,,,,,,"Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.",,,,,,,,Human Resources,,,,,,,,,1947,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-44,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01947,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1947,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Requests for approval, which is required by the Department of Human Resource Management and Fair Labor Standards, for overtime compensation.",,,,Requests for approval of overt,,,,,"Requests for approval, which is required by the Department of Human Resource Management and Fair Labor Standards, for overtime compensation.",,,,,,,,,,,,,"SG-11-44,GRS-1947,1947,1,Requests for approval of overtime,Requests for approval of overt,Item,Discontinued,Finalized,Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.,Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-44,GRS-1947,1947,1,Requests for approval of overtime,Requests for approval of overt,Item,Discontinued,Finalized,Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.,Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards\, for overtime compensation.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1947,,,,,,,1947,"Requests for approval, which is required by the Department of Human Resource Management and Fair Labor Standards, for overtime compensation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Complaint/informant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1969,,,,20865,,,,,,,Complaint/informant files,,,,Item,Complaint investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867967586304,,,,,,,,,,,,,,,,,,,,GRSItem-3037,,No,Private,,,Complaint/informant files,,,,,,"Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",,,No,,,,,,,Complaint investigation files,,,,,,,,,,,,01998,,,Discontinued,,,,,,,,,,See Complaint Investigation Files 11-66,,,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3037,,,,,,,,,,,,,,,,,,,,"Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",,,,,,,,Public Affairs,,,,,,,,,1998,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-15-2,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01998,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1998,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Whistle-blower, fraud, and criminal complaints. Includes anonymous letters, complaints, criticism and suggestions, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken, and those incorporated into individual personnel files.",,,,Complaint/informant files,,,,,"Whistle-blower, fraud, and criminal complaints. Includes anonymous letters, complaints, criticism and suggestions, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken, and those incorporated into individual personnel files.",,,,,,,,,,,,,"SG-15-2,GRS-1998,1998,1,Complaint/informant files,Complaint/informant files,Item,Discontinued,Finalized,Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.,Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.,Private,Public Affairs",,,,,,,,,,,,,,,GRS-1969,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-15-2,GRS-1998,1998,1,Complaint/informant files,Complaint/informant files,Item,Discontinued,Finalized,Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.,Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.,Private,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,1998,,,,,,,1998,"Whistle-blower, fraud, and criminal complaints. Includes anonymous letters, complaints, criticism and suggestions, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken, and those incorporated into individual personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20865,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Guard assignment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Guard assignment files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867968634880,,,,,,,,,,,,,,,,,,,,GRSItem-3046,,No,Private,,,Guard assignment files,,,,,,"Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.",,,No,,,,,,,,,,,,,,,,,,,02007,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3046,,,,,,,,,,,,,,,,,,,,"Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.",,,,,,,,Security Services,,,,,,,,,2007,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-16-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02007,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2007,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Files relating to guard assignments. Includes ledger records or requests, analyses, reports, change notices, and other papers relating to post assignments.",,,,Guard assignment files,,,,,"Files relating to guard assignments. Includes ledger records or requests, analyses, reports, change notices, and other papers relating to post assignments.",,,,,,,,,,,,,"SG-16-3,GRS-2007,2007,1,Guard assignment files,Guard assignment files,Item,Discontinued,Finalized,Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.,Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.,Private,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-3,GRS-2007,2007,1,Guard assignment files,Guard assignment files,Item,Discontinued,Finalized,Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.,Files relating to guard assignments. Includes ledger records or requests\, analyses\, reports\, change notices\, and other papers relating to post assignments.,Private,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2007,,,,,,,2007,"Files relating to guard assignments. Includes ledger records or requests, analyses, reports, change notices, and other papers relating to post assignments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Volunteer and contractor personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1963,,,,1963,,,,,,,Volunteer and contractor personnel files,,,,Item,Volunteer files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867969683456,,,,,,,,,,,,,,,,,,,,GRSItem-2994,,No,Private,,,Volunteer and contractor personnel files,,,,,,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.",,,No,,,,,,,Volunteer files,,,,,,,,,,,,01908,,,Discontinued,,,,,,,,,,Crosswalked to Volunteer Files SG 11-60.,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-20,,,,,2994,,,,,,,,,,,,,,,,,,,,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.",,,,,,,,Human Resources,,,,,,,,,1908,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-3,,,,,,,,,,,,,,,,,,2016-04-19T00:00:00Z,,,,01908,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1908,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-20,,,,,,,,,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers, contract personnel, board members, etc.). Records may include copies of correspondence, forms, agreements, or other documents related to employment.",,,,Volunteer and contractor perso,,,,,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers, contract personnel, board members, etc.). Records may include copies of correspondence, forms, agreements, or other documents related to employment.",,,,,,,,,,,,,"SG-11-3,GRS-1908,1908,1,Volunteer and contractor personnel files,Volunteer and contractor perso,Item,Discontinued,Finalized,Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.,Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1963,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-3,GRS-1908,1908,1,Volunteer and contractor personnel files,Volunteer and contractor perso,Item,Discontinued,Finalized,Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.,Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1908,,,,,,,1908,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers, contract personnel, board members, etc.). Records may include copies of correspondence, forms, agreements, or other documents related to employment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1963,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position class specifications and standards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Position class specifications and standards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867970732032,,,,,,,,,,,,,,,,,,,,GRSItem-3018,,No,Public,,,Position class specifications and standards,,,,,,"Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.",,,No,,,,,,,,,,,,,,,,,,,01945,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3018,,,,,,,,,,,,,,,,,,,,"Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.",,,,,,,,Human Resources,,,,,,,,,1945,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-11-42,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01945,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1945,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Document which describes the type of work and provides other related information pertaining to a specific position, or to a group of positions wherein all positions are designed to do essentially the same type of work.",,,,Position class specifications,,,,,"Document which describes the type of work and provides other related information pertaining to a specific position, or to a group of positions wherein all positions are designed to do essentially the same type of work.",,,,,,,,,,,,,"SG-11-42,GRS-1945,1945,1,Position class specifications and standards,Position class specifications,Item,Discontinued,Finalized,Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.,Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-42,GRS-1945,1945,1,Position class specifications and standards,Position class specifications,Item,Discontinued,Finalized,Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.,Document which describes the type of work and provides other related information pertaining to a specific position\, or to a group of positions wherein all positions are designed to do essentially the same type of work.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1945,,,,,,,1945,"Document which describes the type of work and provides other related information pertaining to a specific position, or to a group of positions wherein all positions are designed to do essentially the same type of work.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unsuccessful bids and proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Unsuccessful bids and proposals files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867971780608,,,,,,,,,,,,,,,,,,,,GRSItem-3035,,No,Public,,,Unsuccessful bids and proposals files,,,,,,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,,,No,,,,,,,,,,,,,,,,,,,01990,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3035,,,,,,,,,,,,,,,,,,,,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,Purchasing,,,,,,,,,1990,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-13-16,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01990,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1990,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,,,,Unsuccessful bids and proposal,,,,,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,"SG-13-16,GRS-1990,1990,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-16,GRS-1990,1990,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1990,,,,,,,1990,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Security logs and registers - individual guard posts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Security logs and registers - individual guard posts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867971780609,,,,,,,,,,,,,,,,,,,,GRSItem-3052,,No,Private,,,Security logs and registers - individual guard posts,,,,,,Individual guard post logs of occurrences.,,,No,,,,,,,,,,,,,,,,,,,02017,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3052,,,,,,,,,,,,,,,,,,,,Individual guard post logs of occurrences.,,,,,,,,Security Services,,,,,,,,,2017,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-16-13,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02017,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2017,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Individual guard post logs of occurrences.,,,,Security logs and registers -,,,,,Individual guard post logs of occurrences.,,,,,,,,,,,,,"SG-16-13,GRS-2017,2017,1,Security logs and registers - individual guard posts,Security logs and registers -,Item,Discontinued,Finalized,Individual guard post logs of occurrences.,Individual guard post logs of occurrences.,Private,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-13,GRS-2017,2017,1,Security logs and registers - individual guard posts,Security logs and registers -,Item,Discontinued,Finalized,Individual guard post logs of occurrences.,Individual guard post logs of occurrences.,Private,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2017,,,,,,,2017,Individual guard post logs of occurrences.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Property disposal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Property disposal case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867973877760,,,,,,,,,,,,,,,,,,,,GRSItem-3036,,No,Public,,,Property disposal case files,,,,,,Case files on the disposal of real and related personal surplus property.,,,No,,,,,,,,,,,,,,,,,,,01993,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3036,,,,,,,,,,,,,,,,,,,,Case files on the disposal of real and related personal surplus property.,,,,,,,,Facility Management,,,,,,,,,1993,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SG-14-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01993,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1993,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Case files on the disposal of real and related personal surplus property.,,,,Property disposal case files,,,,,Case files on the disposal of real and related personal surplus property.,,,,,,,,,,,,,"SG-14-2,GRS-1993,1993,1,Property disposal case files,Property disposal case files,Item,Discontinued,Finalized,Case files on the disposal of real and related personal surplus property.,Case files on the disposal of real and related personal surplus property.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-14-2,GRS-1993,1993,1,Property disposal case files,Property disposal case files,Item,Discontinued,Finalized,Case files on the disposal of real and related personal surplus property.,Case files on the disposal of real and related personal surplus property.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1993,,,,,,,1993,Case files on the disposal of real and related personal surplus property.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond issue files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1799,,,,1799,,,,,,,Bond issue files,,,,Item,Bond official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867978072064,,,,,,,,,,,,,,,,,,,,GRSItem-3065,,No,Public,,,Bond issue files,,,,,,"These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.",,,No,,,,,,,Bond official transcripts,,,,,,,,,,,,00052,,,Discontinued,,,,,,,,,,See state schedule Bond Transcripts 7-10,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3065,,,,,,,,,,,,,,,,,,,,"These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.",,,,,,,,Bonds and Bonding,,,,,,,,,52,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-2-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00052,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-52,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These files document the implementation of significant county bonds (i.e., revenue or special bonds), but not general obligation bonds. These files includes authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of county indebtedness.",,,,Bond issue files,,,,,"These files document the implementation of significant county bonds (i.e., revenue or special bonds), but not general obligation bonds. These files includes authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of county indebtedness.",,,,,,,,,,,,,"CO-2-2,GRS-52,52,1,Bond issue files,Bond issue files,Item,Discontinued,Finalized,These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.,These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1799,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-2-2,GRS-52,52,1,Bond issue files,Bond issue files,Item,Discontinued,Finalized,These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.,These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,52,,,,,,,52,"These files document the implementation of significant county bonds (i.e., revenue or special bonds), but not general obligation bonds. These files includes authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of county indebtedness.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1799,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Fixed asset lists,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867979120640,,,,,,,,,,,,,,,,,,,,GRSItem-3082,,No,Public,,,Fixed asset lists,,,,,,"These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00071,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3082,,,,,,,,,,,,,,,,,,,,"These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",,,,,,,,Fixed Asset,,,,,,,,,71,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-4-4,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00071,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-71,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are listings of all county property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,Fixed asset lists,,,,,"These are listings of all county property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,,,,,,,,,,"CO-4-4,GRS-71,71,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-4,GRS-71,71,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,71,,,,,,,71,"These are listings of all county property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment accounting daily sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Investment accounting daily sheets,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867982266368,,,,,,,,,,,,,,,,,,,,GRSItem-3092,,No,Public,,,Investment accounting daily sheets,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,No,,,,,,,,,,,,,,,,,,,00087,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3092,,,,,,,,,,,,,,,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,General Accounting,,,,,,,,,87,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-5-14,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00087,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-87,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,Investment accounting daily sh,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,,,,,,"CO-5-14,GRS-87,87,1,Investment accounting daily sheets,Investment accounting daily sh,Item,Discontinued,Finalized,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-14,GRS-87,87,1,Investment accounting daily sheets,Investment accounting daily sh,Item,Discontinued,Finalized,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,87,,,,,,,87,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disposition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Disposition records,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867983314945,,,,,,,,,,,,,,,,,,,,GRSItem-3080,,No,Public,,,Disposition records,,,,,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00069,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3080,,,,,,,,,,,,,,,,,,,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",,,,,,,,Fixed Asset,,,,,,,,,69,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-4-2,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00069,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-69,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.",,,,Disposition records,,,,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.",,,,,,,,,,,,,"CO-4-2,GRS-69,69,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.,These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-2,GRS-69,69,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.,These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,69,,,,,,,69,"These are either forms or records completed by county agencies when county property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment applications (not hired),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Employment applications (not hired),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867985412096,,,,,,,,,,,,,,,,,,,,GRSItem-3112,,No,Private,,,Employment applications (not hired),,,,,,"These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.",,,No,,,,,,,,,,,,,,,,,,,00152,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3112,,,,,,,,,,,,,,,,,,,,"These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.",,,,,,,,Human Resources,,,,,,,,,152,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-8-8,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00152,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-152,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are application forms completed by persons seeking county employment who were not hired. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,Employment applications (not h,,,,,"These are application forms completed by persons seeking county employment who were not hired. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,"CO-8-8,GRS-152,152,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-8,GRS-152,152,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking county employment who were not hired. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,152,,,,,,,152,"These are application forms completed by persons seeking county employment who were not hired. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily activity schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Daily activity schedules,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867986460672,,,,,,,,,,,,,,,,,,,,GRSItem-3131,,No,Public,,,Daily activity schedules,,,,,,"These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,No,,,,,,,,,,,,,,,,,,,00006,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3131,,,,,,,,,,,,,,,,,,,,"These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,Administrative,,,,,,,,,6,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-1-6,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00006,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-6,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These are records of county employees who are not elected or exempt status revealing substantive information about official county activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,Daily activity schedules,,,,,"These are records of county employees who are not elected or exempt status revealing substantive information about official county activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,"CO-1-6,GRS-6,6,1,Daily activity schedules,Daily activity schedules,Item,Discontinued,Finalized,These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-6,GRS-6,6,1,Daily activity schedules,Daily activity schedules,Item,Discontinued,Finalized,These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These are records of county employees who are not elected or exempt status revealing substantive information about official county activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,6,,,,,,,6,"These are records of county employees who are not elected or exempt status revealing substantive information about official county activities, the substance of which has not been incorporated into official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other county activities. (See also Executive/Elected official calendars or Routine activity calendars).??UCA 63-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank deposit (pass) books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bank deposit (pass) books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867988557825,,,,,,,,,,,,,,,,,,,,GRSItem-3086,,No,Public,,,Bank deposit (pass) books,,,,,,"These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,No,,,,,,,,,,,,,,,,,,,00078,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3086,,,,,,,,,,,,,,,,,,,,"These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,,,,,,General Accounting,,,,,,,,,78,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-5-5,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00078,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-78,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These books record county savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,Bank deposit (pass) books,,,,,"These books record county savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,"CO-5-5,GRS-78,78,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-5,GRS-78,78,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,78,,,,,,,78,"These books record county savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Receipts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867989606400,,,,,,,,,,,,,,,,,,,,GRSItem-3094,,No,Public,,,Receipts,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",,,No,,,,,,,,,,,,,,,,,,,00090,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3094,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",,,,,,,,General Accounting,,,,,,,,,90,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-5-17,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00090,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-90,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.",,,,Receipts,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,"CO-5-17,GRS-90,90,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-17,GRS-90,90,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,90,,,,,,,90,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment accounting monthly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Investment accounting monthly reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867991703552,,,,,,,,,,,,,,,,,,,,GRSItem-3093,,No,Public,,,Investment accounting monthly reports,,,,,,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",,,No,,,,,,,,,,,,,,,,,,,00088,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3093,,,,,,,,,,,,,,,,,,,,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",,,,,,,,General Accounting,,,,,,,,,88,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-5-15,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00088,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-88,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,Investment accounting monthly,,,,,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,,,,,,,,,,"CO-5-15,GRS-88,88,1,Investment accounting monthly reports,Investment accounting monthly,Item,Discontinued,Finalized,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-15,GRS-88,88,1,Investment accounting monthly reports,Investment accounting monthly,Item,Discontinued,Finalized,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,88,,,,,,,88,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Reading or chronological files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Reading or chronological files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083867995897857,,,,,,,,,,,,,,,,,,,,GRSItem-3144,,No,Public,,,Reading or chronological files,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,No,,,,,,,,,,,,,,,,,,,00024,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3144,,,,,,,,,,,,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,Administrative,,,,,,,,,24,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-1-24,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00024,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-24,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,Reading or chronological files,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,"CO-1-24,GRS-24,24,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-24,GRS-24,24,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,24,,,,,,,24,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grievance and disciplinary files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Grievance and disciplinary files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868001140736,,,,,,,,,,,,,,,,,,,,GRSItem-3116,,No,Private,,,Grievance and disciplinary files,,,,,,"These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",,,No,,,,,,,Grievance records,,,,,,,,,,,,00158,,,Discontinued,,,,,,,,,,See state schedule Grievance Records 11-64,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3116,,,,,,,,,,,,,,,,,,,,"These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,Human Resources,,,,,,,,,158,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-8-14,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00158,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-158,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files document the review of grievances and appeals raised by county employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,Grievance and disciplinary fil,,,,,"These files document the review of grievances and appeals raised by county employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,,,,,,"CO-8-14,GRS-158,158,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-14,GRS-158,158,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by county employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews\, and hearings; examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,158,,,,,,,158,"These files document the review of grievances and appeals raised by county employees, except EEO complaints. These case files include witnesses' statements, reports of interviews, and hearings; examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Redemption certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-732,GRS-733",,,,"732,733",,,,,,,Redemption certificates,,,,Item,"Tax redemption records,Delinquent property tax records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868004286464,,,,,,,,,,,,,,,,,,,,GRSItem-3170,,No,Public,,,Redemption certificates,,,,,,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",,,No,,,,,,,"Tax redemption records,Delinquent property tax records",,,,,,,,,,,,00392,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1 or Delinquent Prope,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3170,,,,,,,,,,,,,,,,,,,,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",,,,,,,,Treasurer,,,,,,,,,392,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-18-5,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00392,,,,,,1995-10-01T00:00:00Z,,,,,,,GRS-392,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number, date issued, and serial number. Sometimes the certificate also provides owner's name, location, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total tax due including penalty and interest, date sold, to whom, and amount paid to redeem and date.",,,,Redemption certificates,,,,,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number, date issued, and serial number. Sometimes the certificate also provides owner's name, location, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total tax due including penalty and interest, date sold, to whom, and amount paid to redeem and date.",,,,,,,,,,,,,"CO-18-5,GRS-392,392,1,Redemption certificates,Redemption certificates,Item,Discontinued,Finalized,These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.,These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.,Public,Treasurer",,,,,,,,,,,,,,,"GRS-732,GRS-733",,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-5,GRS-392,392,1,Redemption certificates,Redemption certificates,Item,Discontinued,Finalized,These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.,These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,392,,,,,,,392,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA?59-2-1348?(1988)). Each includes account number, date issued, and serial number. Sometimes the certificate also provides owner's name, location, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total tax due including penalty and interest, date sold, to whom, and amount paid to redeem and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"732,733",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Word processing files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Word processing files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868006383616,,,,,,,,,,,,,,,,,,,,GRSItem-3147,,No,Public,,,Word processing files,,,,,,"These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.",,,No,,,,,,,,,,,,,,,,,,,00029,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3147,,,,,,,,,,,,,,,,,,,,"These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.",,,,,,,,Administrative,,,,,,,,,29,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-1-29,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00029,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-29,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.",,,,Word processing files,,,,,"These are documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.",,,,,,,,,,,,,"CO-1-29,GRS-29,29,1,Word processing files,Word processing files,Item,Discontinued,Finalized,These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.,These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-29,GRS-29,29,1,Word processing files,Word processing files,Item,Discontinued,Finalized,These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.,These are documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,29,,,,,,,29,"These are documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce hard copy which is maintained in organized files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Assessment roll printout,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-734,,,,734,,,,,,,Assessment roll printout,,,,Item,Assessment roll records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868006383617,,,,,,,,,,,,,,,,,,,,GRSItem-3156,,No,Public,,,Assessment roll printout,,,,,,"This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.",,,No,,,,,,,Assessment roll records,,,,,,,,,,,,00203,,,Discontinued,,,,,,,,,,This schedule now falls under Assessment Roll Records CO 33-3.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3156,,,,,,,,,,,,,,,,,,,,"This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.",,,,,,,,Assessor,,,,,,,,,203,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-11-3,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00203,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-203,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments, payments, date, serial number, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.",,,,Assessment roll printout,,,,,"This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments, payments, date, serial number, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.",,,,,,,,,,,,,"CO-11-3,GRS-203,203,1,Assessment roll printout,Assessment roll printout,Item,Discontinued,Finalized,This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.,This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.,Public,Assessor",,,,,,,,,,,,,,,GRS-734,,,,,Assessor,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-3,GRS-203,203,1,Assessment roll printout,Assessment roll printout,Item,Discontinued,Finalized,This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.,This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments\, payments\, date\, serial number\, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,203,,,,,,,203,"This is a summary of annual real property assessments and payments. It is used as a work sheet. This printout includes the assessments, payments, date, serial number, location and equalizations. THE RECORD COPY OF THE TAX ASSESSMENT ROLL IS MAINTAINED BY THE COUNTY TREASURER PERMANENTLY.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,734,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Redemption certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-732,GRS-733",,,,"732,733",,,,,,,Redemption certificates,,,,Item,"Tax redemption records,Delinquent property tax records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868011626496,,,,,,,,,,,,,,,,,,,,GRSItem-3166,,No,Public,,,Redemption certificates,,,,,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",,,No,,,,,,,"Tax redemption records,Delinquent property tax records",,,,,,,,,,,,00310,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redeption Records CO 33-1 or Delinquent Proper,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3166,,,,,,,,,,,,,,,,,,,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",,,,,,,,Recorder,,,,,,,,,310,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-15-21,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00310,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-310,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property, name of owner, address, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total of tax due, including penalty and interest.",,,,Redemption certificates,,,,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property, name of owner, address, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total of tax due, including penalty and interest.",,,,,,,,,,,,,"CO-15-21,GRS-310,310,1,Redemption certificates,Redemption certificates,Item,Discontinued,Finalized,These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.,These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.,Public,Recorder",,,,,,,,,,,,,,,"GRS-732,GRS-733",,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-21,GRS-310,310,1,Redemption certificates,Redemption certificates,Item,Discontinued,Finalized,These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.,These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,310,,,,,,,310,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property, name of owner, address, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total of tax due, including penalty and interest.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"732,733",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax sale records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-733,,,,733,,,,,,,Tax sale records,,,,Item,Delinquent property tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868012675072,,,,,,,,,,,,,,,,,,,,GRSItem-3175,,No,Public,,,Tax sale records,,,,,,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,,No,,,,,,,Delinquent property tax records,,,,,,,,,,,,00398,,,Discontinued,,,,,,,,,,This schedule now falls under Delinquent Property Tax Records CO 33-2.,,,,,,,,,"Retain for 5 years after and then destroy, if recorded with the County Recorder; Permanent, if not recorded with the County Recorder..",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3175,,,,,,,,,,,,,,,,,,,,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,,,,,,,Treasurer,,,,,,,,,398,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-18-11,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00398,,,,,,1995-10-01T00:00:00Z,,,,,,,GRS-398,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel, and a reference to the parcel, serial, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes, penalties, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,,,Tax sale records,,,,,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel, and a reference to the parcel, serial, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes, penalties, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,,,,,,,,,,,,"CO-18-11,GRS-398,398,1,Tax sale records,Tax sale records,Item,Discontinued,Finalized,These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).,These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).,Public,Treasurer",,,,,,,,,,,,,,,GRS-733,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after and then destroy, if recorded with the County Recorder; Permanent, if not recorded with the County Recorder..",,,,,,,,,,,,,,,,,,"CO-18-11,GRS-398,398,1,Tax sale records,Tax sale records,Item,Discontinued,Finalized,These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).,These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,398,,,,,,,398,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel, and a reference to the parcel, serial, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes, penalties, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,733,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Evidence disposition forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence disposition forms,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868013723648,,,,,,,,,,,,,,,,,,,,GRSItem-3184,,No,Protected,,,Evidence disposition forms,,,,,,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00334,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3184,,,,,,,,,,,,,,,,,,,,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,,,,,,,,Sheriff,,,,,,,,,334,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-16-18,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00334,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-334,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,,,,Evidence disposition forms,,,,,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,,,,,,,,,,,,,"CO-16-18,GRS-334,334,1,Evidence disposition forms,Evidence disposition forms,Item,Discontinued,Finalized,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,Protected,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-18,GRS-334,334,1,Evidence disposition forms,Evidence disposition forms,Item,Discontinued,Finalized,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,334,,,,,,,334,These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Communicable disease case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Communicable disease case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868014772224,,,,,,,,,,,,,,,,,,,,GRSItem-3192,,No,Exempt,,,Communicable disease case files,,,,,,"These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",,,No,,,,,,,,,,,,,,,,,,,00542,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3192,,,,,,,,,,,,,,,,,,,,"These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",,,,,,,,Health,,,,,,,,,542,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-25-20,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00542,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-542,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"These files are kept in order to maintain a concise, accurate, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules, the reports enable the Department of Health to protect the public health, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary, Reyes Syndrome Case Investigation Report, Leprosy Surveillance, Outbreak Investigation, Infant Botulism, Pertussis Report, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",,,,Communicable disease case file,,,,,"These files are kept in order to maintain a concise, accurate, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules, the reports enable the Department of Health to protect the public health, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary, Reyes Syndrome Case Investigation Report, Leprosy Surveillance, Outbreak Investigation, Infant Botulism, Pertussis Report, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",,,,,,,,,,,,,"CO-25-20,GRS-542,542,1,Communicable disease case files,Communicable disease case file,Item,Discontinued,Finalized,These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.,These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.,Exempt,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-20,GRS-542,542,1,Communicable disease case files,Communicable disease case file,Item,Discontinued,Finalized,These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.,These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,542,,,,,,,542,"These files are kept in order to maintain a concise, accurate, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules, the reports enable the Department of Health to protect the public health, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary, Reyes Syndrome Case Investigation Report, Leprosy Surveillance, Outbreak Investigation, Infant Botulism, Pertussis Report, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax sale reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-733,,,,733,,,,,,,Tax sale reports,,,,Item,Delinquent property tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868016869377,,,,,,,,,,,,,,,,,,,,GRSItem-3176,,No,Public,,,Tax sale reports,,,,,,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.",,,No,,,,,,,Delinquent property tax records,,,,,,,,,,,,00399,,,Discontinued,,,,,,,,,,This schedule now falls under Delinquent Property Tax Records CO 33-2.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3176,,,,,,,,,,,,,,,,,,,,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.",,,,,,,,Treasurer,,,,,,,,,399,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-18-12,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00399,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-399,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book, page, and line numbers, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995, the statutory provisions creating this report were repealed.",,,,Tax sale reports,,,,,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book, page, and line numbers, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995, the statutory provisions creating this report were repealed.",,,,,,,,,,,,,"CO-18-12,GRS-399,399,1,Tax sale reports,Tax sale reports,Item,Discontinued,Finalized,These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.,These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.,Public,Treasurer",,,,,,,,,,,,,,,GRS-733,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-12,GRS-399,399,1,Tax sale reports,Tax sale reports,Item,Discontinued,Finalized,These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.,These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,399,,,,,,,399,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book, page, and line numbers, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995, the statutory provisions creating this report were repealed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,733,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State general obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1799,,,,1799,,,,,,,State general obligation bonds,,,,Item,Bond official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868018966529,,,,,,,,,,,,,,,,,,,,GRSItem-2962,,No,Public,,,State general obligation bonds,,,,,,"Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.",,,No,,,,,,,Bond official transcripts,,,,,,,,,,,,01825,,,Discontinued,,,,,,,,,,See Bond Transcripts 7-10,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2962,,,,,,,,,,,,,,,,,,,,"Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.",,,,,,,,Financial Management,,,,,,,,,1825,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-7-36,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01825,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1825,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.",,,,State general obligation bonds,,,,,"Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.",,,,,,,,,,,,,"SG-7-36,GRS-1825,1825,1,State general obligation bonds,State general obligation bonds,Item,Discontinued,Finalized,Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.,Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1799,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-36,GRS-1825,1825,1,State general obligation bonds,State general obligation bonds,Item,Discontinued,Finalized,Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.,Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State\, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1825,,,,,,,1825,"Bonds authorized by the Legislature under the guidance of the State Bonding Committee of which the State Treasurer is a member. They represent an obligation by the State, and are supported by the full faith and credit of the State. They have terms of 5-7 years. Interest is paid semi-annually on January 1 and July 1. New issues are all book-entry bond coupons.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1799,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-154,,,,20208,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,Item,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868025257984,,,,,,,,,,,,,,,,,,,,GRSItem-3000,,No,Private,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.",,,No,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,01920,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years after after case is resolved, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,3000,,,,,,,,,,,,,,,,,,,,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.",,,,,,,,Human Resources,,,,,,,,,1920,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-15,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01920,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1920,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Official complaint files containing complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, and other records as described in 29 CFR 1613.222.",,,,Equal employment opportunity (,,,,,"Official complaint files containing complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, and other records as described in 29 CFR 1613.222.",,,,,,,,,,,,,"SG-11-15,GRS-1920,1920,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Discontinued,Finalized,Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.,Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.,Private,Human Resources",,,,,,,,,,,,,,,GRS-154,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years after after case is resolved, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-15,GRS-1920,1920,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Discontinued,Finalized,Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.,Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1920,,,,,,,1920,"Official complaint files containing complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, and other records as described in 29 CFR 1613.222.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20208,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Merit employee appraisal of unacceptable performance,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Merit employee appraisal of unacceptable performance,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868026306560,,,,,,,,,,,,,,,,,,,,GRSItem-3008,,No,Private,,,Merit employee appraisal of unacceptable performance,,,,,,"Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",,,No,,,,,,,,,,,,,,,,,,,01932,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3008,,,,,,,,,,,,,,,,,,,,"Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",,,,,,,,Human Resources,,,,,,,,,1932,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-28,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01932,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1932,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Appraisals of unacceptable performance and all related documents, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",,,,Merit employee appraisal of un,,,,,"Appraisals of unacceptable performance and all related documents, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",,,,,,,,,,,,,"SG-11-28,GRS-1932,1932,1,Merit employee appraisal of unacceptable performance,Merit employee appraisal of un,Item,Discontinued,Finalized,Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.,Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-28,GRS-1932,1932,1,Merit employee appraisal of unacceptable performance,Merit employee appraisal of un,Item,Discontinued,Finalized,Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.,Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1932,,,,,,,1932,"Appraisals of unacceptable performance and all related documents, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dog license records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Dog license records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868027355137,,,,,,,,,,,,,,,,,,,,GRSItem-3273,,No,Public,,,Dog license records,,,,,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00436,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3273,,,,,,,,,,,,,,,,,,,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.",,,,,,,,Animal Control,,,,,,,,,436,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-20-10,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00436,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-436,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was altered, license fee, and date paid.",,,,Dog license records,,,,,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was altered, license fee, and date paid.",,,,,,,,,,,,,"CO-20-10,GRS-436,436,1,Dog license records,Dog license records,Item,Discontinued,Finalized,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-10,GRS-436,436,1,Dog license records,Dog license records,Item,Discontinued,Finalized,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was altered\, license fee\, and date paid.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,436,,,,,,,436,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was altered, license fee, and date paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telecommunications service agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telecommunications service agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868032598016,,,,,,,,,,,,,,,,,,,,GRSItem-2928,,No,Public,,,Telecommunications service agreements,,,,,,Copies of agreements with background data and other records relating to agreements for telecommunications services.,,,No,,,,,,,,,,,,,,,,,,,01753,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2928,,,,,,,,,,,,,,,,,,,,Copies of agreements with background data and other records relating to agreements for telecommunications services.,,,,,,,,Communication,,,,,,,,,1753,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-4-5,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01753,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1753,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,Copies of agreements with background data and other records relating to agreements for telecommunications services.,,,,Telecommunications service agr,,,,,Copies of agreements with background data and other records relating to agreements for telecommunications services.,,,,,,,,,,,,,"SG-4-5,GRS-1753,1753,1,Telecommunications service agreements,Telecommunications service agr,Item,Discontinued,Finalized,Copies of agreements with background data and other records relating to agreements for telecommunications services.,Copies of agreements with background data and other records relating to agreements for telecommunications services.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-5,GRS-1753,1753,1,Telecommunications service agreements,Telecommunications service agr,Item,Discontinued,Finalized,Copies of agreements with background data and other records relating to agreements for telecommunications services.,Copies of agreements with background data and other records relating to agreements for telecommunications services.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1753,,,,,,,1753,Copies of agreements with background data and other records relating to agreements for telecommunications services.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance adjuster's estimates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Insurance adjuster's estimates,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868032598018,,,,,,,,,,,,,,,,,,,,GRSItem-2970,,No,Public,,,Insurance adjuster's estimates,,,,,,Adjuster's reports on vehicle repair estimates following an accident.,,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,01863,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,2970,,,,,,,,,,,,,,,,,,,,Adjuster's reports on vehicle repair estimates following an accident.,,,,,,,,Motor Vehicle,,,,,,,,,1863,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-9-4,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,01863,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1863,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,Adjuster's reports on vehicle repair estimates following an accident.,,,,Insurance adjuster's estimates,,,,,Adjuster's reports on vehicle repair estimates following an accident.,,,,,,,,,,,,,"SG-9-4,GRS-1863,1863,1,Insurance adjuster's estimates,Insurance adjuster's estimates,Item,Discontinued,Finalized,Adjuster's reports on vehicle repair estimates following an accident.,Adjuster's reports on vehicle repair estimates following an accident.,Public,Motor Vehicle",,,,,,,,,,,,,,,GRS-1873,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-4,GRS-1863,1863,1,Insurance adjuster's estimates,Insurance adjuster's estimates,Item,Discontinued,Finalized,Adjuster's reports on vehicle repair estimates following an accident.,Adjuster's reports on vehicle repair estimates following an accident.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1863,,,,,,,1863,Adjuster's reports on vehicle repair estimates following an accident.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certificate of eligibles files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Certificate of eligibles files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868033646594,,,,,,,,,,,,,,,,,,,,GRSItem-2995,,No,Private,,,Certificate of eligibles files,,,,,,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,,,No,,,,,,,,,,,,,,,,,,,01910,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2995,,,,,,,,,,,,,,,,,,,,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,,,,,,,,Human Resources,,,,,,,,,1910,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01910,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1910,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,,,,Certificate of eligibles files,,,,,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,,,,,,,,,,,,,"SG-11-5,GRS-1910,1910,1,Certificate of eligibles files,Certificate of eligibles files,Item,Discontinued,Finalized,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-5,GRS-1910,1910,1,Certificate of eligibles files,Certificate of eligibles files,Item,Discontinued,Finalized,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1910,,,,,,,1910,This is a listing of all applicants who after careful review of their qualifications are then rated on their eligibility for a state position.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee record cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employee record cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868035743744,,,,,,,,,,,,,,,,,,,,GRSItem-2998,,No,Public,,,Employee record cards,,,,,,Employee cards used for information purposes outside personnel offices.,,,No,,,,,,,,,,,,,,,,,,,01915,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2998,,,,,,,,,,,,,,,,,,,,Employee cards used for information purposes outside personnel offices.,,,,,,,,Human Resources,,,,,,,,,1915,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01915,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1915,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employee cards used for information purposes outside personnel offices.,,,,Employee record cards,,,,,Employee cards used for information purposes outside personnel offices.,,,,,,,,,,,,,"SG-11-10,GRS-1915,1915,1,Employee record cards,Employee record cards,Item,Discontinued,Finalized,Employee cards used for information purposes outside personnel offices.,Employee cards used for information purposes outside personnel offices.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-10,GRS-1915,1915,1,Employee record cards,Employee record cards,Item,Discontinued,Finalized,Employee cards used for information purposes outside personnel offices.,Employee cards used for information purposes outside personnel offices.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1915,,,,,,,1915,Employee cards used for information purposes outside personnel offices.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Plate, negatives, and art work files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Plate, negatives, and art work files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868036792320,,,,,,,,,,,,,,,,,,,,GRSItem-3025,,No,Public,,,"Plate, negatives, and art work files",,,,,,Basic information and materials used to produce a printing request.,,,No,,,,,,,,,,,,,,,,,,,01972,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3025,,,,,,,,,,,,,,,,,,,,Basic information and materials used to produce a printing request.,,,,,,,,Business Services,,,,,,,,,1972,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-12-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01972,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1972,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Basic information and materials used to produce a printing request.,,,,"Plate, negatives, and art work",,,,,Basic information and materials used to produce a printing request.,,,,,,,,,,,,,"SG-12-2,GRS-1972,1972,1,Plate\, negatives\, and art work files,Plate\, negatives\, and art work,Item,Discontinued,Finalized,Basic information and materials used to produce a printing request.,Basic information and materials used to produce a printing request.,Public,Business Services",,,,,,,,,,,,,,,,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-12-2,GRS-1972,1972,1,Plate\, negatives\, and art work files,Plate\, negatives\, and art work,Item,Discontinued,Finalized,Basic information and materials used to produce a printing request.,Basic information and materials used to produce a printing request.,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,1972,,,,,,,1972,Basic information and materials used to produce a printing request.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adding machine tapes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Adding machine tapes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868042035202,,,,,,,,,,,,,,,,,,,,GRSItem-3372,,No,Public,,,Adding machine tapes,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,No,,,,,,,,,,,,,,,,,,,00103,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3372,,,,,,,,,,,,,,,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,General Accounting,,,,,,,,,103,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-5-31,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00103,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-103,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,Adding machine tapes,,,,,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,,,,,,"CO-5-31,GRS-103,103,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-31,GRS-103,103,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,103,,,,,,,103,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leasing contract files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Leasing contract files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868045180929,,,,,,,,,,,,,,,,,,,,GRSItem-3031,,No,Public,,,Leasing contract files,,,,,,"Building or equipment leases and related records documenting agreements\, services\, and payments.",,,No,,,,,,,,,,,,,,,,,,,01981,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3031,,,,,,,,,,,,,,,,,,,,"Building or equipment leases and related records documenting agreements\, services\, and payments.",,,,,,,,Purchasing,,,,,,,,,1981,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-13-7,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01981,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1981,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Building or equipment leases and related records documenting agreements, services, and payments.",,,,Leasing contract files,,,,,"Building or equipment leases and related records documenting agreements, services, and payments.",,,,,,,,,,,,,"SG-13-7,GRS-1981,1981,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,Building or equipment leases and related records documenting agreements\, services\, and payments.,Building or equipment leases and related records documenting agreements\, services\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-7,GRS-1981,1981,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,Building or equipment leases and related records documenting agreements\, services\, and payments.,Building or equipment leases and related records documenting agreements\, services\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1981,,,,,,,1981,"Building or equipment leases and related records documenting agreements, services, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Press service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Press service files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868046229505,,,,,,,,,,,,,,,,,,,,GRSItem-3043,,No,Public,,,Press service files,,,,,,Press service teletype news and similar materials.,,,No,,,,,,,,,,,,,,,,,,,02003,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3043,,,,,,,,,,,,,,,,,,,,Press service teletype news and similar materials.,,,,,,,,Public Affairs,,,,,,,,,2003,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-15-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02003,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2003,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Press service teletype news and similar materials.,,,,Press service files,,,,,Press service teletype news and similar materials.,,,,,,,,,,,,,"SG-15-9,GRS-2003,2003,1,Press service files,Press service files,Item,Discontinued,Finalized,Press service teletype news and similar materials.,Press service teletype news and similar materials.,Public,Public Affairs",,,,,,,,,,,,,,,,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-15-9,GRS-2003,2003,1,Press service files,Press service files,Item,Discontinued,Finalized,Press service teletype news and similar materials.,Press service teletype news and similar materials.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,2003,,,,,,,2003,Press service teletype news and similar materials.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Family medical leave applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Family medical leave applications,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868047278080,,,,,,,,,,,,,,,,,,,,GRSItem-3354,,No,Exempt,,,Family medical leave applications,,,,,,"These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01444,,,Discontinued,,,,,,,,,,See state schedule Employee Health & Medical Records 11-65,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3354,,,,,,,,,,,,,,,,,,,,"These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.",,,,,,,,Human Resources,,,,,,,,,1444,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,SD-14-16,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01444,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1444,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name, address, occupation, rate or basis for pay in terms of compensation, daily and weekly hours worked per pay period, additions to or deductions from wages, dates (or hours) leave taken by employee, information regarding employee benefits, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.",,,,Family medical leave applicati,,,,,"These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name, address, occupation, rate or basis for pay in terms of compensation, daily and weekly hours worked per pay period, additions to or deductions from wages, dates (or hours) leave taken by employee, information regarding employee benefits, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.",,,,,,,,,,,,,"SD-14-16,GRS-1444,1444,1,Family medical leave applications,Family medical leave applicati,Item,Discontinued,Finalized,These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.,These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.,Exempt,Human Resources",,,,,,,,,,,,,,,GRS-1968,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-16,GRS-1444,1444,1,Family medical leave applications,Family medical leave applicati,Item,Discontinued,Finalized,These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.,These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name\, address\, occupation\, rate or basis for pay in terms of compensation\, daily and weekly hours worked per pay period\, additions to or deductions from wages\, dates (or hours) leave taken by employee\, information regarding employee benefits\, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.,Exempt,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1444,,,,,,,1444,"These applications document employee requests to take leave in accordance with the Family and Medical Leave Act of 1993. They include employee name, address, occupation, rate or basis for pay in terms of compensation, daily and weekly hours worked per pay period, additions to or deductions from wages, dates (or hours) leave taken by employee, information regarding employee benefits, and data regarding any dispute between the employer and employee over the leave designation as Family and Medical Leave Act leave.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Transitory correspondence,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868049375233,,,,,,,,,,,,,,,,,,,,GRSItem-3370,,No,Public,,,Transitory correspondence,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,00034,,,Discontinued,,,,,,,,,,See state schedule Transitory Correspondence 1-62,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3370,,,,,,,,,,,,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,34,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-1-34,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00034,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-34,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Transitory correspondence,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"CO-1-34,GRS-34,34,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-34,GRS-34,34,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,34,,,,,,,34,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interdepartmental billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Interdepartmental billings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868052520960,,,,,,,,,,,,,,,,,,,,GRSItem-3091,,No,Public,,,Interdepartmental billings,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,No,,,,,,,,,,,,,,,,,,,00086,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3091,,,,,,,,,,,,,,,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,General Accounting,,,,,,,,,86,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-5-13,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00086,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-86,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,Interdepartmental billings,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,,,,,,"CO-5-13,GRS-86,86,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-13,GRS-86,86,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,86,,,,,,,86,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Routine control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Routine control files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868057763841,,,,,,,,,,,,,,,,,,,,GRSItem-3145,,No,Public,,,Routine control files,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,No,,,,,,,,,,,,,,,,,,,00026,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3145,,,,,,,,,,,,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,,,,,,Administrative,,,,,,,,,26,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-1-26,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00026,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-26,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,Routine control files,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,"CO-1-26,GRS-26,26,1,Routine control files,Routine control files,Item,Discontinued,Finalized,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-26,GRS-26,26,1,Routine control files,Routine control files,Item,Discontinued,Finalized,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,26,,,,,,,26,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adverse action files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Adverse action files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868061958144,,,,,,,,,,,,,,,,,,,,GRSItem-3155,,No,Private,,,Adverse action files,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.",,,No,,,,,,,Grievance records,,,,,,,,,,,,00145,,,Discontinued,,,,,,,,,,See state schedule Grievance Records 11-64,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3155,,,,,,,,,,,,,,,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.",,,,,,,,Human Resources,,,,,,,,,145,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-8-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00145,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-145,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in official personnel files.",,,,Adverse action files,,,,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in official personnel files.",,,,,,,,,,,,,"CO-8-1,GRS-145,145,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-1,GRS-145,145,1,Adverse action files,Adverse action files,Item,Discontinued,Finalized,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.,These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in official personnel files.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,145,,,,,,,145,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in official personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Returned tax notices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-732,,,,732,,,,,,,Returned tax notices,,,,Item,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868063006720,,,,,,,,,,,,,,,,,,,,GRSItem-3171,,No,Public,,,Returned tax notices,,,,,,"This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",,,No,,,,,,,Tax redemption records,,,,,,,,,,,,00393,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3171,,,,,,,,,,,,,,,,,,,,"This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",,,,,,,,Treasurer,,,,,,,,,393,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-18-6,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00393,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-393,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"This file contains tax notices which were mailed to taxpayers, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",,,,Returned tax notices,,,,,"This file contains tax notices which were mailed to taxpayers, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",,,,,,,,,,,,,"CO-18-6,GRS-393,393,1,Returned tax notices,Returned tax notices,Item,Discontinued,Finalized,This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.,This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.,Public,Treasurer",,,,,,,,,,,,,,,GRS-732,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-6,GRS-393,393,1,Returned tax notices,Returned tax notices,Item,Discontinued,Finalized,This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.,This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,393,,,,,,,393,"This file contains tax notices which were mailed to taxpayers, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,732,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-735,,,,21220,,,,,,,Deed records,,,,Item,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868065103873,,,,,,,,,,,,,,,,,,,,GRSItem-3165,,No,Public,,,Deed records,,,,,,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,,No,,,,,,,Deed records,,,,,,,,,,,,00295,,,Discontinued,,,,,,,,,,This schedule now falls under Deed Records CO 33-4.,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3165,,,,,,,,,,,,,,,,,,,,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,,,,,,,Recorder,,,,,,,,,295,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-15-6,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00295,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-295,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number, address of grantee, legal description of property. Some counties separate deeds, while others compile them as part of the ""Official records.""",,,,Deed records,,,,,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number, address of grantee, legal description of property. Some counties separate deeds, while others compile them as part of the ""Official records.""",,,,,,,,,,,,,"CO-15-6,GRS-295,295,1,Deed records,Deed records,Item,Discontinued,Finalized,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."",These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."",Public,Recorder",,,,,,,,,,,,,,,GRS-735,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-6,GRS-295,295,1,Deed records,Deed records,Item,Discontinued,Finalized,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."",These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."",Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,295,,,,,,,295,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number, address of grantee, legal description of property. Some counties separate deeds, while others compile them as part of the ""Official records.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21220,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax distribution reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-732,,,,732,,,,,,,Tax distribution reports,,,,Item,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868066152448,,,,,,,,,,,,,,,,,,,,GRSItem-3173,,No,Public,,,Tax distribution reports,,,,,,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,No,,,,,,,Tax redemption records,,,,,,,,,,,,00395,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3173,,,,,,,,,,,,,,,,,,,,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,Treasurer,,,,,,,,,395,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-18-8,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00395,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-395,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,Tax distribution reports,,,,,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,,,,,,"CO-18-8,GRS-395,395,1,Tax distribution reports,Tax distribution reports,Item,Discontinued,Finalized,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Public,Treasurer",,,,,,,,,,,,,,,GRS-732,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-8,GRS-395,395,1,Tax distribution reports,Tax distribution reports,Item,Discontinued,Finalized,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,395,,,,,,,395,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,732,,,,,,Inactive,
"",,,,,,"Retention wording ""following the end of the fiscal year of the client""s termination from the program"" changed to ""after separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,"Women, infants, and children (wic) women participant files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Women, infants, and children (wic) women participant files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868067201024,,,,,,,,,,,,,,,,,,,,GRSItem-3158,,No,Private,,,"Women, infants, and children (wic) women participant files",,,,,,"Retention wording ""following the end of the fiscal year of the client""s termination from the program"" changed to ""after separation"" to meet new language requirements.,These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.",,,No,,,,,,,,,,,,,,,,,,,00619,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3158,,,,,,,,,,,,,,,,,,,,"These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.",,,,,,,,Health,,,,,,,,,619,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-25-97,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00619,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-619,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These files document the participation of women in the Women, Infant, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant, postpartum, and breast-feeding women. These files include the nutrition history, notification of eligibility, family enrollment forms, turnabout change order, nutrition education information, nutrition education attendance record, nutrition care plan, pregnancy history, WIC certification form, and the WIC participant responsibilities agreement.",,,,"Women, infants, and children (",,,,,"These files document the participation of women in the Women, Infant, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant, postpartum, and breast-feeding women. These files include the nutrition history, notification of eligibility, family enrollment forms, turnabout change order, nutrition education information, nutrition education attendance record, nutrition care plan, pregnancy history, WIC certification form, and the WIC participant responsibilities agreement.",,,,,,,,,,,,,"CO-25-97,GRS-619,619,1,Women\, infants\, and children (wic) women participant files,Women\, infants\, and children (,Item,Discontinued,Finalized,Retention wording ""following the end of the fiscal year of the client""s termination from the program"" changed to ""after separation"" to meet new language requirements.,These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.,These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-97,GRS-619,619,1,Women\, infants\, and children (wic) women participant files,Women\, infants\, and children (,Item,Discontinued,Finalized,Retention wording ""following the end of the fiscal year of the client""s termination from the program"" changed to ""after separation"" to meet new language requirements.,These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.,These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,619,,,,,,,619,"These files document the participation of women in the Women, Infant, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families, in accordance with the provisions of 7 CFR 246?(1993). This program is open to pregnant, postpartum, and breast-feeding women. These files include the nutrition history, notification of eligibility, family enrollment forms, turnabout change order, nutrition education information, nutrition education attendance record, nutrition care plan, pregnancy history, WIC certification form, and the WIC participant responsibilities agreement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Immunization cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Immunization cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868070346752,,,,,,,,,,,,,,,,,,,,GRSItem-3198,,No,Private,,,Immunization cards,,,,,,"These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",,,No,,,,,,,,,,,,,,,,,,,00567,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years after and 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-05-09,,,,,3198,,,,,,,,,,,,,,,,,,,,"These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",,,,,,,,Health,,,,,,,,,567,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-25-45,,,,,,,,,,,,,,,,,,2017-05-08T00:00:00Z,,,,00567,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-567,,,,,,,,,,,,,,,,,,,,,,,,,,2017-05-09,,,,,,,,,"These cards document immunizations given by the local health department. They include name, birthdate, sex, address, phone number, type of immunizations, series, date given, and date booster given. Some cards also include the signature of the parent. In 1991, the card was replaced with the immunization record and signature card. The new card records similar information, but also serves as the immunization informed consent card.",,,,Immunization cards,,,,,"These cards document immunizations given by the local health department. They include name, birthdate, sex, address, phone number, type of immunizations, series, date given, and date booster given. Some cards also include the signature of the parent. In 1991, the card was replaced with the immunization record and signature card. The new card records similar information, but also serves as the immunization informed consent card.",,,,,,,,,,,,,"CO-25-45,GRS-567,567,1,Immunization cards,Immunization cards,Item,Discontinued,Finalized,These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.,These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after and 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-45,GRS-567,567,1,Immunization cards,Immunization cards,Item,Discontinued,Finalized,These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.,These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,567,,,,,,,567,"These cards document immunizations given by the local health department. They include name, birthdate, sex, address, phone number, type of immunizations, series, date given, and date booster given. Some cards also include the signature of the parent. In 1991, the card was replaced with the immunization record and signature card. The new card records similar information, but also serves as the immunization informed consent card.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Delinquent tax listings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-732,,,,732,,,,,,,Delinquent tax listings,,,,Item,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868073492480,,,,,,,,,,,,,,,,,,,,GRSItem-3169,,No,Public,,,Delinquent tax listings,,,,,,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",,,No,,,,,,,Tax redemption records,,,,,,,,,,,,00390,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1.,,,,,,,,,"Retain for 1 year after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3169,,,,,,,,,,,,,,,,,,,,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",,,,,,,,Treasurer,,,,,,,,,390,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-18-3,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00390,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-390,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number, serial number, district number, owner's name, and amounts of delinquent taxes for the current and previous three years.",,,,Delinquent tax listings,,,,,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number, serial number, district number, owner's name, and amounts of delinquent taxes for the current and previous three years.",,,,,,,,,,,,,"CO-18-3,GRS-390,390,1,Delinquent tax listings,Delinquent tax listings,Item,Discontinued,Finalized,These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.,These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.,Public,Treasurer",,,,,,,,,,,,,,,GRS-732,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-3,GRS-390,390,1,Delinquent tax listings,Delinquent tax listings,Item,Discontinued,Finalized,These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.,These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,390,,,,,,,390,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number, serial number, district number, owner's name, and amounts of delinquent taxes for the current and previous three years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,732,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Environmental/occupational investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Environmental/occupational investigation case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868076638208,,,,,,,,,,,,,,,,,,,,GRSItem-3195,,No,Public,,,Environmental/occupational investigation case files,,,,,,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,No,,,,,,,,,,,,,,,,,,,00554,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3195,,,,,,,,,,,,,,,,,,,,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,Health,,,,,,,,,554,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-25-32,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00554,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-554,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards, health risk analyses of human exposures to chemical contaminants, cancer cluster investigations, and adverse reproductive outcomes. Medical records may contain patient name, address, sex, race, age, type of exposure, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,Environmental/occupational inv,,,,,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards, health risk analyses of human exposures to chemical contaminants, cancer cluster investigations, and adverse reproductive outcomes. Medical records may contain patient name, address, sex, race, age, type of exposure, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,,,,,,"CO-25-32,GRS-554,554,1,Environmental/occupational investigation case files,Environmental/occupational inv,Item,Discontinued,Finalized,These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.,These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-32,GRS-554,554,1,Environmental/occupational investigation case files,Environmental/occupational inv,Item,Discontinued,Finalized,These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.,These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,554,,,,,,,554,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards, health risk analyses of human exposures to chemical contaminants, cancer cluster investigations, and adverse reproductive outcomes. Medical records may contain patient name, address, sex, race, age, type of exposure, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Morbidity data summary reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Morbidity data summary reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868078735360,,,,,,,,,,,,,,,,,,,,GRSItem-3194,,No,Public,,,Morbidity data summary reports,,,,,,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",,,No,,,,,,,,,,,,,,,,,,,00588,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3194,,,,,,,,,,,,,,,,,,,,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",,,,,,,,Health,,,,,,,,,588,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-25-66,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00588,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-588,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal, state, and local agencies, the general public, and for the functioning and management of the Bureau. Statistics provide information by year, county, month, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",,,,Morbidity data summary reports,,,,,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal, state, and local agencies, the general public, and for the functioning and management of the Bureau. Statistics provide information by year, county, month, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",,,,,,,,,,,,,"CO-25-66,GRS-588,588,1,Morbidity data summary reports,Morbidity data summary reports,Item,Discontinued,Finalized,These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.,These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-66,GRS-588,588,1,Morbidity data summary reports,Morbidity data summary reports,Item,Discontinued,Finalized,These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.,These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,588,,,,,,,588,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal, state, and local agencies, the general public, and for the functioning and management of the Bureau. Statistics provide information by year, county, month, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public buildings (municipal and county) building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Public buildings (municipal and county) building plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868080832512,,,,,,,,,,,,,,,,,,,,GRSItem-3255,,No,Public,,,Public buildings (municipal and county) building plans,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,No,,,,,,,,,,,,,,,,,,,00443,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3255,,,,,,,,,,,,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,Building Inspection,,,,,,,,,443,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-21-6,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00443,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-443,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,Public buildings (municipal an,,,,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,"CO-21-6,GRS-443,443,1,Public buildings (municipal and county) building plans,Public buildings (municipal an,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,,,,,,,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-21-6,GRS-443,443,1,Public buildings (municipal and county) building plans,Public buildings (municipal an,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,443,,,,,,,443,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal master report cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal master report cards,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868086075392,,,,,,,,,,,,,,,,,,,,GRSItem-3271,,No,Public,,,Animal master report cards,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00430,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3271,,,,,,,,,,,,,,,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,Animal Control,,,,,,,,,430,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-20-4,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00430,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-430,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and phone number; location of pickup, type of animal, breed, sex, and color; reason animal impounded and other information related to adoption or disposal.",,,,Animal master report cards,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and phone number; location of pickup, type of animal, breed, sex, and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,,,,,,"CO-20-4,GRS-430,430,1,Animal master report cards,Animal master report cards,Item,Discontinued,Finalized,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-4,GRS-430,430,1,Animal master report cards,Animal master report cards,Item,Discontinued,Finalized,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and phone number; location of pickup\, type of animal\, breed\, sex\, and color; reason animal impounded and other information related to adoption or disposal.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,430,,,,,,,430,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and phone number; location of pickup, type of animal, breed, sex, and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily activity report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Daily activity report,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868087123968,,,,,,,,,,,,,,,,,,,,GRSItem-3181,,No,Public,,,Daily activity report,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,00329,,,Discontinued,,,,,,,,,,See state schedule Daily Activity Records 17-3,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3181,,,,,,,,,,,,,,,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",,,,,,,,Sheriff,,,,,,,,,329,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-16-13,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,00329,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-329,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,Daily activity report,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,,,,,,,,,,"CO-16-13,GRS-329,329,1,Daily activity report,Daily activity report,Item,Discontinued,Finalized,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,Public,Sheriff",,,,,,,,,,,,,,,GRS-2025,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-13,GRS-329,329,1,Daily activity report,Daily activity report,Item,Discontinued,Finalized,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,329,,,,,,,329,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Activity reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Activity reports,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868088172544,,,,,,,,,,,,,,,,,,,,GRSItem-3269,,No,Public,,,Activity reports,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00427,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 2 years after and destroy, if annual report produced; retain permanently, if no annual report produced.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3269,,,,,,,,,,,,,,,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",,,,,,,,Animal Control,,,,,,,,,427,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-20-1,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00427,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-427,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals, dead animals, home or other quarantines, total animals handled, licenses sold, total citations issued, warnings issued, response to calls, and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,Activity reports,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals, dead animals, home or other quarantines, total animals handled, licenses sold, total citations issued, warnings issued, response to calls, and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,,,,,,,,,,"CO-20-1,GRS-427,427,1,Activity reports,Activity reports,Item,Discontinued,Finalized,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after and destroy, if annual report produced; retain permanently, if no annual report produced.",,,,,,,,,,,,,,,,,,"CO-20-1,GRS-427,427,1,Activity reports,Activity reports,Item,Discontinued,Finalized,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals\, dead animals\, home or other quarantines\, total animals handled\, licenses sold\, total citations issued\, warnings issued\, response to calls\, and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,427,,,,,,,427,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals, dead animals, home or other quarantines, total animals handled, licenses sold, total citations issued, warnings issued, response to calls, and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax roll,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-734,,,,734,,,,,,,Tax roll,,,,Item,Assessment roll records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868091318272,,,,,,,,,,,,,,,,,,,,GRSItem-3302,,No,Public,,,Tax roll,,,,,,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",,,No,,,,,,,Assessment roll records,,,,,,,,,,,,00396,,,Discontinued,,,,,,,,,,This schedule now falls under Assessment Roll Records CO 33-3.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3302,,,,,,,,,,,,,,,,,,,,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",,,,,,,,Treasurer,,,,,,,,,396,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-18-9,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00396,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-396,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1, the county auditor must deliver the corrected assessment roll to the county treasurer, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date, location and description of property, total evaluation, assessed valuation, total exemptions, value as corrected, amount due, and amount paid.",,,,Tax roll,,,,,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1, the county auditor must deliver the corrected assessment roll to the county treasurer, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date, location and description of property, total evaluation, assessed valuation, total exemptions, value as corrected, amount due, and amount paid.",,,,,,,,,,,,,"CO-18-9,GRS-396,396,1,Tax roll,Tax roll,Item,Discontinued,Finalized,These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.,These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.,Public,Treasurer",,,,,,,,,,,,,,,GRS-734,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-18-9,GRS-396,396,1,Tax roll,Tax roll,Item,Discontinued,Finalized,These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.,These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,396,,,,,,,396,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1, the county auditor must deliver the corrected assessment roll to the county treasurer, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date, location and description of property, total evaluation, assessed valuation, total exemptions, value as corrected, amount due, and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,734,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of health minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Board of health minutes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868092366848,,,,,,,,,,,,,,,,,,,,GRSItem-3256,,No,Public,,,Board of health minutes,,,,,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",,,No,,,,,,,,,,,,,,,,,,,00528,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,3256,,,,,,,,,,,,,,,,,,,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",,,,,,,,Health,,,,,,,,,528,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-25-6,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00528,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-528,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services, maternal and child health, communicable disease control, surveillance and epidemiology, food protection, solid waste management, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",,,,Board of health minutes,,,,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services, maternal and child health, communicable disease control, surveillance and epidemiology, food protection, solid waste management, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",,,,,,,,,,,,,"CO-25-6,GRS-528,528,1,Board of health minutes,Board of health minutes,Item,Discontinued,Finalized,These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.,These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-6,GRS-528,528,1,Board of health minutes,Board of health minutes,Item,Discontinued,Finalized,These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.,These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,528,,,,,,,528,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (2008)). The Board of Health is responsible for establishing policy, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services, maternal and child health, communicable disease control, surveillance and epidemiology, food protection, solid waste management, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Master logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Master logs,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868098658304,,,,,,,,,,,,,,,,,,,,GRSItem-3274,,No,Public,,,Master logs,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).",,,No,,,,,,,Animal control records,,,,,,,,,,,,00437,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3274,,,,,,,,,,,,,,,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,Animal Control,,,,,,,,,437,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-20-11,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00437,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-437,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,Master logs,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,,,,,,"CO-20-11,GRS-437,437,1,Master logs,Master logs,Item,Discontinued,Finalized,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-11,GRS-437,437,1,Master logs,Master logs,Item,Discontinued,Finalized,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,437,,,,,,,437,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Personal property audits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Personal property audits,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856059957248,,,,,,,,,,,,,,,,,,,,GRSItem-209,,No,Exempt,,,Personal property audits,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.",,,No,,,,,,,,,,,,,,,,,,,00209,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,209,,,,,,,,,,,,,,,,,,,,"These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.",,,,,,,,Assessor,,,,,,,,,209,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-11-9,,,,,,,,,,,,,,,,,,,,,,00209,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-209,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name, address, serial number, auditor's name,property type, supply list, equipment, cost, assessed value and any additional comments.",,,,Personal property audits,,,,,"These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name, address, serial number, auditor's name,property type, supply list, equipment, cost, assessed value and any additional comments.",,,,,,,,,,,,,"CO-11-9,GRS-209,209,Personal property audits,Personal property audits,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.,These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.,Exempt,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-9,GRS-209,209,Personal property audits,Personal property audits,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.,These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.,Exempt,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,209,,,,,,,209,"These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name, address, serial number, auditor's name,property type, supply list, equipment, cost, assessed value and any additional comments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax distribution reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Tax distribution reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856062054400,,,,,,,,,,,,,,,,,,,,GRSItem-237,,No,Public,,,Tax distribution reports,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.",,,No,,,,,,,,,,,,,,,,,,,00237,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,237,,,,,,,,,,,,,,,,,,,,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,Auditor,,,,,,,,,237,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-13-13,,,,,,,,,,,,,,,,,,,,,,00237,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-237,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,Tax distribution reports,,,,,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,,,,,,"CO-13-13,GRS-237,237,Tax distribution reports,Tax distribution reports,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-13,GRS-237,237,Tax distribution reports,Tax distribution reports,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,237,,,,,,,237,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bail commissioner's release form,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Bail commissioner's release form,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856062054401,,,,,,,,,,,,,,,,,,,,GRSItem-319,,No,Public,,,Bail commissioner's release form,,,,,,",This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.",,,No,,,,,,,,,,,,,,,,,,,00319,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,319,,,,,,,,,,,,,,,,,,,,"This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.",,,,,,,,Law Enforcement,,,,,,,,,319,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-16-3,,,,,,,,,,,,,,,,,,,,,,00319,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-319,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,,,,,"This is a form completed by the county bail commissioner indicating the payment of bail, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet, one copy is sent to clerk of the court or pre-trial services, and one is sent to court.",,,,Bail commissioner's release fo,,,,,"This is a form completed by the county bail commissioner indicating the payment of bail, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet, one copy is sent to clerk of the court or pre-trial services, and one is sent to court.",,,,,,,,,,,,,"CO-16-3,GRS-319,319,Bail commissioner's release form,Bail commissioner's release fo,Item,Current,Finalized,,This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.,This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-3,GRS-319,319,Bail commissioner's release form,Bail commissioner's release fo,Item,Current,Finalized,,This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.,This is a form completed by the county bail commissioner indicating the payment of bail\, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet\, one copy is sent to clerk of the court or pre-trial services\, and one is sent to court.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,319,,,,,,,319,"This is a form completed by the county bail commissioner indicating the payment of bail, providing for the payment and allowing for the release of prisoner. ""The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances"" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet, one copy is sent to clerk of the court or pre-trial services, and one is sent to court.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Final value and tax rate state report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Final value and tax rate state report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856064151552,,,,,,,,,,,,,,,,,,,,GRSItem-239,,No,Public,,,Final value and tax rate state report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.",,,No,,,,,,,,,,,,,,,,,,,00239,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,239,,,,,,,,,,,,,,,,,,,,"This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.",,,,,,,,Auditor,,,,,,,,,239,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-13-15,,,,,,,,,,,,,,,,,,,,,,00239,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-239,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,,,,,"This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date, county code, area code, tax rate, numbers and taxable values of all centrally-assessed values (transportation and utilities), locally-assessed values (residential, commercial, industrial, and agricultural real estate and mobile homes), relief values (veterans, blind, etc.), and totals.",,,,Final value and tax rate state,,,,,"This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date, county code, area code, tax rate, numbers and taxable values of all centrally-assessed values (transportation and utilities), locally-assessed values (residential, commercial, industrial, and agricultural real estate and mobile homes), relief values (veterans, blind, etc.), and totals.",,,,,,,,,,,,,"CO-13-15,GRS-239,239,Final value and tax rate state report,Final value and tax rate state,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.,This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-15,GRS-239,239,Final value and tax rate state report,Final value and tax rate state,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.,This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally-assessed values (transportation and utilities)\, locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc.)\, and totals.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,239,,,,,,,239,"This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date, county code, area code, tax rate, numbers and taxable values of all centrally-assessed values (transportation and utilities), locally-assessed values (residential, commercial, industrial, and agricultural real estate and mobile homes), relief values (veterans, blind, etc.), and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language.",,,,,0.094103105,,,,,,,,,,,Intelligence files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Intelligence files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856066248704,,,,,,,,,,,,,,,,,,,,GRSItem-345,,No,Protected,,,Intelligence files,,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language.,Value of records is based on their usefulness for carrying out the agency's current business.,These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.",,,No,,,,,,,,,,,,,,,,,,,00345,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,345,,,,,,,,,,,,,,,,,,,,"These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.",,,,,,,,Law Enforcement,,,,,,,,,345,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-16-29,,,,,,,,,,,,,,,,,,,,,,00345,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-345,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,,,,,"These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports, media articles, documents and other records.",,,,Intelligence files,,,,,"These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports, media articles, documents and other records.",,,,,,,,,,,,,"CO-16-29,GRS-345,345,Intelligence files,Intelligence files,Item,Current,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language.,Value of records is based on their usefulness for carrying out the agency's current business.,These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.,These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.,Protected,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-29,GRS-345,345,Intelligence files,Intelligence files,Item,Current,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language.,Value of records is based on their usefulness for carrying out the agency's current business.,These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.,These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports\, media articles\, documents and other records.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,345,,,,,,,345,"These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports, media articles, documents and other records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior Center participant cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Senior Center participant cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856067297280,,,,,,,,,,,,,,,,,,,,GRSItem-412,,No,Exempt,,,Senior Center participant cards,,,,,,",These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.",,,No,,,,,,,,,,,,,,,,,,,00412,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,412,,,,,,,,,,,,,,,,,,,,"These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.",,,,,,,,Aging and Adult Services,,,,,,,,,412,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-12,,,,,,,,,,,,,,,,,,,,,,00412,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-412,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g., friendly visits, homebound meals, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name, quarter and year, and code for services provided.",,,,Senior Center participant card,,,,,"These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g., friendly visits, homebound meals, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name, quarter and year, and code for services provided.",,,,,,,,,,,,,"CO-19-12,GRS-412,412,Senior Center participant cards,Senior Center participant card,Item,Current,Finalized,,These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.,These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-12,GRS-412,412,Senior Center participant cards,Senior Center participant card,Item,Current,Finalized,,These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.,These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g.\, friendly visits\, homebound meals\, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name\, quarter and year\, and code for services provided.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,412,,,,,,,412,"These are cards on all participants in senior center programs. These programs include both those held at the center and any others provided (e.g., friendly visits, homebound meals, reassurance calls). The cards record the individual's participation for four quarters. They are used to compile an annual report. They include participant's name, quarter and year, and code for services provided.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Van driver's statement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Van driver's statement,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856068345856,,,,,,,,,,,,,,,,,,,,GRSItem-425,,No,Public,,,Van driver's statement,,,,,,",This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.",,,No,,,,,,,,,,,,,,,,,,,00425,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,425,,,,,,,,,,,,,,,,,,,,"This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.",,,,,,,,Aging and Adult Services,,,,,,,,,425,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-25,,,,,,,,,,,,,,,,,,,,,,00425,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-425,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies, general statement on van insurance information, comments on winter driving, driver's signature and date.",,,,Van driver's statement,,,,,"This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies, general statement on van insurance information, comments on winter driving, driver's signature and date.",,,,,,,,,,,,,"CO-19-25,GRS-425,425,Van driver's statement,Van driver's statement,Item,Current,Finalized,,This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.,This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-25,GRS-425,425,Van driver's statement,Van driver's statement,Item,Current,Finalized,,This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.,This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,425,,,,,,,425,"This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies, general statement on van insurance information, comments on winter driving, driver's signature and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center emergency cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Senior center emergency cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856069394432,,,,,,,,,,,,,,,,,,,,GRSItem-416,,No,Exempt,,,Senior center emergency cards,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.",,,No,,,,,,,,,,,,,,,,,,,00416,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,416,,,,,,,,,,,,,,,,,,,,"These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.",,,,,,,,Aging and Adult Services,,,,,,,,,416,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-16,,,,,,,,,,,,,,,,,,,,,,00416,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-416,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name, address, birth date, telephone, whether they are a member, health information, name and telephone number of next of kin.",,,,Senior center emergency cards,,,,,"These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name, address, birth date, telephone, whether they are a member, health information, name and telephone number of next of kin.",,,,,,,,,,,,,"CO-19-16,GRS-416,416,Senior center emergency cards,Senior center emergency cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.,These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-16,GRS-416,416,Senior center emergency cards,Senior center emergency cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.,These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name\, address\, birth date\, telephone\, whether they are a member\, health information\, name and telephone number of next of kin.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,416,,,,,,,416,"These are cards on all senior center members. They are used to contact senior center member's next of kin. They include member's name, address, birth date, telephone, whether they are a member, health information, name and telephone number of next of kin.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,School building inspection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,School building inspection records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856070443008,,,,,,,,,,,,,,,,,,,,GRSItem-598,,No,Public,,,School building inspection records,,,,,,",These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",,,No,,,,,,,,,,,,,,,,,,,00598,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,598,,,,,,,,,,,,,,,,,,,,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",,,,,,,,Health,,,,,,,,,598,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-76,,,,,,,,,,,,,,,,,,,,,,00598,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-598,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name, school type, school's name, enrollment statistics, number of class and work rooms, inspection date, inspector's name, inspector's remarks, and the results of the inspection of the grounds, school rooms, floors, walls, ceilings, chalkboards, heating, ventilation, lighting, seating, water supply, hand washing facilities, toilet facilities, locker facilities, shower rooms, and waste disposal.",,,,School building inspection rec,,,,,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name, school type, school's name, enrollment statistics, number of class and work rooms, inspection date, inspector's name, inspector's remarks, and the results of the inspection of the grounds, school rooms, floors, walls, ceilings, chalkboards, heating, ventilation, lighting, seating, water supply, hand washing facilities, toilet facilities, locker facilities, shower rooms, and waste disposal.",,,,,,,,,,,,,"CO-25-76,GRS-598,598,School building inspection records,School building inspection rec,Item,Current,Finalized,,These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.,These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-76,GRS-598,598,School building inspection records,School building inspection rec,Item,Current,Finalized,,These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.,These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,598,,,,,,,598,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA? 26A-1-114(3) (2011). These inspection forms include school district's name, school type, school's name, enrollment statistics, number of class and work rooms, inspection date, inspector's name, inspector's remarks, and the results of the inspection of the grounds, school rooms, floors, walls, ceilings, chalkboards, heating, ventilation, lighting, seating, water supply, hand washing facilities, toilet facilities, locker facilities, shower rooms, and waste disposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Commercial exhibitors applications and contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Commercial exhibitors applications and contracts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856072540160,,,,,,,,,,,,,,,,,,,,GRSItem-637,,No,Public,,,Commercial exhibitors applications and contracts,,,,,,",These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.",,,No,,,,,,,,,,,,,,,,,,,00637,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,637,,,,,,,,,,,,,,,,,,,,"These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.",,,,,,,,Parks and Recreation,,,,,,,,,637,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-27-2,,,,,,,,,,,,,,,,,,,,,,00637,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-637,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor, how space will be used, items to be exhibited or sold, fees of contract, address, and date.",,,,Commercial exhibitors applicat,,,,,"These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor, how space will be used, items to be exhibited or sold, fees of contract, address, and date.",,,,,,,,,,,,,"CO-27-2,GRS-637,637,Commercial exhibitors applications and contracts,Commercial exhibitors applicat,Item,Current,Finalized,,These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.,These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-2,GRS-637,637,Commercial exhibitors applications and contracts,Commercial exhibitors applicat,Item,Current,Finalized,,These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.,These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor\, how space will be used\, items to be exhibited or sold\, fees of contract\, address\, and date.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,637,,,,,,,637,"These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor, how space will be used, items to be exhibited or sold, fees of contract, address, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Elevation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Elevation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856073588736,,,,,,,,,,,,,,,,,,,,GRSItem-728,,No,Public,,,Elevation records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.",,,No,,,,,,,,,,,,,,,,,,,00728,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,728,,,,,,,,,,,,,,,,,,,,"These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.",,,,,,,,Geospatial Data Sets,,,,,,,,,728,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-32-7,,,,,,,,,,,,,,,,,,,,,,00728,,,,,,2010-03-01T00:00:00Z,,,,,,,GRS-728,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,,,,,"These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs), contours, slope, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.",,,,Elevation records,,,,,"These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs), contours, slope, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.",,,,,,,,,,,,,"CO-32-7,GRS-728,728,Elevation records,Elevation records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.,These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-32-7,GRS-728,728,Elevation records,Elevation records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.,These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs)\, contours\, slope\, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,728,,,,,,,728,"These county geospatial records pertain to the elevation of a particular county in Utah. Digital Elevation Models (DEMs), contours, slope, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after final payment on contract"" to ""after final action"".",,,,Yes,0.094103105,,,,,,,,,,,Homebound meal reservation list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Homebound meal reservation list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856074637312,,,,,,,,,,,,,,,,,,,,GRSItem-408,,No,Exempt,,,Homebound meal reservation list,,,,,,"Retention changed from ""after final payment on contract"" to ""after final action"".,,This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.",,,No,,,,,,,,,,,,,,,,,,,00408,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,408,,,,,,,,,,,,,,,,,,,,"This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.",,,,,,,,Aging and Adult Services,,,,,,,,,408,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-8,,,,,,,,,,,,,,,,,,,,,,00408,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-408,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site, week and year, clients' names and addresses, days of week, indication which days reservations were made for delivery of meals, and a check by driver to indicate whether meal was delivered.",,,,Homebound meal reservation,,,,,"This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site, week and year, clients' names and addresses, days of week, indication which days reservations were made for delivery of meals, and a check by driver to indicate whether meal was delivered.",,,,,,,,,,,,,"CO-19-8,GRS-408,408,Homebound meal reservation list,Homebound meal reservation,Item,Current,Finalized,Retention changed from ""after final payment on contract"" to ""after final action"".,,This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.,This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-8,GRS-408,408,Homebound meal reservation list,Homebound meal reservation,Item,Current,Finalized,Retention changed from ""after final payment on contract"" to ""after final action"".,,This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.,This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,408,,,,,,,408,"This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site, week and year, clients' names and addresses, days of week, indication which days reservations were made for delivery of meals, and a check by driver to indicate whether meal was delivered.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after client leaves program and then destroy\, provided all audits have been completed"" to ""after separation"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Title v personnel case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Title v personnel case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856076734464,,,,,,,,,,,,,,,,,,,,GRSItem-421,,No,Private,,,Title v personnel case files,,,,,,"Retention changed from ""after client leaves program and then destroy\, provided all audits have been completed"" to ""after separation"" to meet new language requirements.,,These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.",,,No,,,,,,,,,,,,,,,,,,,00421,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,421,,,,,,,,,,,,,,,,,,,,"These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.",,,,,,,,Aging and Adult Services,,,,,,,,,421,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-21,,,,,,,,,,,,,,,,,,,,,,00421,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-421,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form, client intake form, any related correspondence, and if applicable termination forms.",,,,Title v personnel case files,,,,,"These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form, client intake form, any related correspondence, and if applicable termination forms.",,,,,,,,,,,,,"CO-19-21,GRS-421,421,Title v personnel case files,Title v personnel case files,Item,Current,Finalized,Retention changed from ""after client leaves program and then destroy\, provided all audits have been completed"" to ""after separation"" to meet new language requirements.,,These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.,These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.,Private,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-21,GRS-421,421,Title v personnel case files,Title v personnel case files,Item,Current,Finalized,Retention changed from ""after client leaves program and then destroy\, provided all audits have been completed"" to ""after separation"" to meet new language requirements.,,These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.,These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,421,,,,,,,421,"These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form, client intake form, any related correspondence, and if applicable termination forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""or until state health department audit"" to ""until final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Detail collections statement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Detail collections statement,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856077783040,,,,,,,,,,,,,,,,,,,,GRSItem-548,,No,Public,,,Detail collections statement,,,,,,"Retention wording changed from ""or until state health department audit"" to ""until final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.",,,No,,,,,,,,,,,,,,,,,,,00548,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,548,,,,,,,,,,,,,,,,,,,,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.",,,,,,,,Health,,,,,,,,,548,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-26,,,,,,,,,,,,,,,,,,,,,,00548,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-548,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name, month, the allocation of collections by contract or program type, the type of collection (vital statistics, patient fees, etc.), the amount of the collections, and the total amount collected.",,,,Detail collections statement,,,,,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name, month, the allocation of collections by contract or program type, the type of collection (vital statistics, patient fees, etc.), the amount of the collections, and the total amount collected.",,,,,,,,,,,,,"CO-25-26,GRS-548,548,Detail collections statement,Detail collections statement,Item,Current,Finalized,Retention wording changed from ""or until state health department audit"" to ""until final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.,This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-26,GRS-548,548,Detail collections statement,Detail collections statement,Item,Current,Finalized,Retention wording changed from ""or until state health department audit"" to ""until final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.,This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,548,,,,,,,548,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name, month, the allocation of collections by contract or program type, the type of collection (vital statistics, patient fees, etc.), the amount of the collections, and the total amount collected.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Infant development program (idp) case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Infant development program (idp) case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856080928768,,,,,,,,,,,,,,,,,,,,GRSItem-573,,No,Private,,,Infant development program (idp) case files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.",,,No,,,,,,,,,,,,,,,,,,,00573,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,573,,,,,,,,,,,,,,,,,,,,"These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.",,,,,,,,Health,,,,,,,,,573,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-51,,,,,,,,,,,,,,,,,,,,,,00573,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-573,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form, referral/intake form, health assessment, developmental tests, feeding behaviors assessment form, reflex maturation assessment, home visit report, individual family service plan, medical records, patient release forms, family identification record, IDP roll book, and information sheets, and access to records form.",,,,Infant development program (id,,,,,"These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form, referral/intake form, health assessment, developmental tests, feeding behaviors assessment form, reflex maturation assessment, home visit report, individual family service plan, medical records, patient release forms, family identification record, IDP roll book, and information sheets, and access to records form.",,,,,,,,,,,,,"CO-25-51,GRS-573,573,Infant development program (idp) case files,Infant development program (id,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.,These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-51,GRS-573,573,Infant development program (idp) case files,Infant development program (id,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.,These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,573,,,,,,,573,"These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form, referral/intake form, health assessment, developmental tests, feeding behaviors assessment form, reflex maturation assessment, home visit report, individual family service plan, medical records, patient release forms, family identification record, IDP roll book, and information sheets, and access to records form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after client leaves the program\, provided all audits have been completed"" to ""after separation.""",,,,Yes,0.094103105,,,,,,,,,,,Title xx eligibility declaration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Title xx eligibility declaration,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856081977344,,,,,,,,,,,,,,,,,,,,GRSItem-424,,No,Private,,,Title xx eligibility declaration,,,,,,"Retention changed from ""after client leaves the program\, provided all audits have been completed"" to ""after separation."",,This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.",,,No,,,,,,,,,,,,,,,,,,,00424,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,424,,,,,,,,,,,,,,,,,,,,"This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.",,,,,,,,Aging and Adult Services,,,,,,,,,424,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-19-24,,,,,,,,,,,,,,,,,,,,,,00424,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-424,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name, address, and social security number; reason for eligibility; birth date, income declaration, indication of action taken (open, close, redetermination), and applicant's and service worker's signatures.",,,,Title xx eligibility declarati,,,,,"This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name, address, and social security number; reason for eligibility; birth date, income declaration, indication of action taken (open, close, redetermination), and applicant's and service worker's signatures.",,,,,,,,,,,,,"CO-19-24,GRS-424,424,Title xx eligibility declaration,Title xx eligibility declarati,Item,Current,Finalized,Retention changed from ""after client leaves the program\, provided all audits have been completed"" to ""after separation."",,This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.,This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.,Private,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-24,GRS-424,424,Title xx eligibility declaration,Title xx eligibility declarati,Item,Current,Finalized,Retention changed from ""after client leaves the program\, provided all audits have been completed"" to ""after separation."",,This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.,This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,424,,,,,,,424,"This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name, address, and social security number; reason for eligibility; birth date, income declaration, indication of action taken (open, close, redetermination), and applicant's and service worker's signatures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""or after state health department audit"" changed to ""final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Expenditures summary statement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Expenditures summary statement,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856084074496,,,,,,,,,,,,,,,,,,,,GRSItem-555,,No,Public,,,Expenditures summary statement,,,,,,"Retention wording ""or after state health department audit"" changed to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.",,,No,,,,,,,,,,,,,,,,,,,00555,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,555,,,,,,,,,,,,,,,,,,,,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.",,,,,,,,Health,,,,,,,,,555,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-33,,,,,,,,,,,,,,,,,,,,,,00555,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-555,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department, month and year, allocation of expenditures by contract type, expenditure category (wages and salaries, fringe benefits, etc.), total amount of expenditures, amount of the collection received, the net amount of expenditures, and date and signature of the certifying official.",,,,Expenditures summary statement,,,,,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department, month and year, allocation of expenditures by contract type, expenditure category (wages and salaries, fringe benefits, etc.), total amount of expenditures, amount of the collection received, the net amount of expenditures, and date and signature of the certifying official.",,,,,,,,,,,,,"CO-25-33,GRS-555,555,Expenditures summary statement,Expenditures summary statement,Item,Current,Finalized,Retention wording ""or after state health department audit"" changed to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.,This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-33,GRS-555,555,Expenditures summary statement,Expenditures summary statement,Item,Current,Finalized,Retention wording ""or after state health department audit"" changed to ""final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.,This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,555,,,,,,,555,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department, month and year, allocation of expenditures by contract type, expenditure category (wages and salaries, fringe benefits, etc.), total amount of expenditures, amount of the collection received, the net amount of expenditures, and date and signature of the certifying official.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Mobile home parks, recreational parks, and roadway rest stop inspection reports",,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,"Mobile home parks, recreational parks, and roadway rest stop inspection reports",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856085123072,,,,,,,,,,,,,,,,,,,,GRSItem-581,,No,Public,,,"Mobile home parks, recreational parks, and roadway rest stop inspection reports",,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.",,,No,,,,,,,,,,,,,,,,,,,00581,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,581,,,,,,,,,,,,,,,,,,,,"These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.",,,,,,,,Health,,,,,,,,,581,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-59,,,,,,,,,,,,,,,,,,,,,,00581,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-581,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These report forms document the health department inspections of mobile home parks, recreational vehicle parks, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop, city, county, health department, number of spaces occupied (independent, dependent, self-contained), secondary water source, on-site sewage disposal site, owner's/operator's name and address, type of inspection (routine, complaint, construction inspection, request, follow-up, pre-opening, survey, other), inspection results concerning water supply, wastewater disposal, service buildings, swimming and wading facilities, and solid waste disposal, any specific remarks, date, owner's or representative's signature, and sanitarian's signature.",,,,"Mobile home parks, recreationa",,,,,"These report forms document the health department inspections of mobile home parks, recreational vehicle parks, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop, city, county, health department, number of spaces occupied (independent, dependent, self-contained), secondary water source, on-site sewage disposal site, owner's/operator's name and address, type of inspection (routine, complaint, construction inspection, request, follow-up, pre-opening, survey, other), inspection results concerning water supply, wastewater disposal, service buildings, swimming and wading facilities, and solid waste disposal, any specific remarks, date, owner's or representative's signature, and sanitarian's signature.",,,,,,,,,,,,,"CO-25-59,GRS-581,581,Mobile home parks\, recreational parks\, and roadway rest stop inspection reports,Mobile home parks\, recreationa,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.,These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-59,GRS-581,581,Mobile home parks\, recreational parks\, and roadway rest stop inspection reports,Mobile home parks\, recreationa,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.,These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,581,,,,,,,581,"These report forms document the health department inspections of mobile home parks, recreational vehicle parks, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1995)). The report form includes name of park or rest stop, city, county, health department, number of spaces occupied (independent, dependent, self-contained), secondary water source, on-site sewage disposal site, owner's/operator's name and address, type of inspection (routine, complaint, construction inspection, request, follow-up, pre-opening, survey, other), inspection results concerning water supply, wastewater disposal, service buildings, swimming and wading facilities, and solid waste disposal, any specific remarks, date, owner's or representative's signature, and sanitarian's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tanning establishment inspection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Tanning establishment inspection records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856088268800,,,,,,,,,,,,,,,,,,,,GRSItem-607,,No,Public,,,Tanning establishment inspection records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.",,,No,,,,,,,,,,,,,,,,,,,00607,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,607,,,,,,,,,,,,,,,,,,,,"These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.",,,,,,,,Health,,,,,,,,,607,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-85,,,,,,,,,,,,,,,,,,,,,,00607,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-607,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These forms document inspections of tanning facilities. They include owner's name, establishment's name and address, any comments, indications on facilities physical features, operation, cleaning and maintenance, certifications, advertising, any additional requirements, and inspector's signature.",,,,Tanning establishment inspecti,,,,,"These forms document inspections of tanning facilities. They include owner's name, establishment's name and address, any comments, indications on facilities physical features, operation, cleaning and maintenance, certifications, advertising, any additional requirements, and inspector's signature.",,,,,,,,,,,,,"CO-25-85,GRS-607,607,Tanning establishment inspection records,Tanning establishment inspecti,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.,These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-85,GRS-607,607,Tanning establishment inspection records,Tanning establishment inspecti,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.,These forms document inspections of tanning facilities. They include owner's name\, establishment's name and address\, any comments\, indications on facilities physical features\, operation\, cleaning and maintenance\, certifications\, advertising\, any additional requirements\, and inspector's signature.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,607,,,,,,,607,"These forms document inspections of tanning facilities. They include owner's name, establishment's name and address, any comments, indications on facilities physical features, operation, cleaning and maintenance, certifications, advertising, any additional requirements, and inspector's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Licensed/unlicensed day care facilities, group homes, and jails inspection repo",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 26A-1-114(1)(g)(2011).",,,,"Licensed/unlicensed day care facilities, group homes, and jails inspection repo",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856089317376,,,,,,,,,,,,,,,,,,,,GRSItem-579,,No,Public,,,"Licensed/unlicensed day care facilities, group homes, and jails inspection repo",,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26A-1-114(1)(g)(2011).,These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",,,No,,,,,,,,,,,,,,,,,,,00579,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26A-1-114(1)(g)(2011).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,579,,,,,,,,,,,,,,,,,,,,"These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",,,,,,,,Health,,,,,,,,,579,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-57,,,,,,,,,,,,,,,,,,,,,,00579,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-579,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These report forms document inspections of licensed/unlicensed day care facilities, group homes, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address, operator's name, facility type, indications whether inspection identified any deficiencies in facility's structure, bathrooms, safety, plumbing, outside facilities, food service, vermin control, housekeeping and general cleanliness, managers signature and telephone number, environmental health specialist's signature and date, and an indication whether inspection approved,conditionally approved, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",,,,Licensed/unlicensed day care f,,,,,"These report forms document inspections of licensed/unlicensed day care facilities, group homes, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address, operator's name, facility type, indications whether inspection identified any deficiencies in facility's structure, bathrooms, safety, plumbing, outside facilities, food service, vermin control, housekeeping and general cleanliness, managers signature and telephone number, environmental health specialist's signature and date, and an indication whether inspection approved,conditionally approved, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",,,,,,,,,,,,,"CO-25-57,GRS-579,579,Licensed/unlicensed day care facilities\, group homes\, and jails inspection repo,Licensed/unlicensed day care f,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26A-1-114(1)(g)(2011).,These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.,These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-57,GRS-579,579,Licensed/unlicensed day care facilities\, group homes\, and jails inspection repo,Licensed/unlicensed day care f,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26A-1-114(1)(g)(2011).,These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.,These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,579,,,,,,,579,"These report forms document inspections of licensed/unlicensed day care facilities, group homes, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address, operator's name, facility type, indications whether inspection identified any deficiencies in facility's structure, bathrooms, safety, plumbing, outside facilities, food service, vermin control, housekeeping and general cleanliness, managers signature and telephone number, environmental health specialist's signature and date, and an indication whether inspection approved,conditionally approved, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Swimming pool inspection report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 26-15-2(2018).",,,,Swimming pool inspection report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856091414528,,,,,,,,,,,,,,,,,,,,GRSItem-605,,No,Public,,,Swimming pool inspection report,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26-15-2(2018).,This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.",,,No,,,,,,,,,,,,,,,,,,,00605,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26-15-2(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,605,,,,,,,,,,,,,,,,,,,,"This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.",,,,,,,,Health,,,,,,,,,605,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-25-83,,,,,,,,,,,,,,,,,,,,,,00605,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-605,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name, pool address, owner's name, operator's name, the date and time of the inspection, the number of bathers during the inspection, inspector's name, and inspection results.",,,,Swimming pool inspection repor,,,,,"This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name, pool address, owner's name, operator's name, the date and time of the inspection, the number of bathers during the inspection, inspector's name, and inspection results.",,,,,,,,,,,,,"CO-25-83,GRS-605,605,Swimming pool inspection report,Swimming pool inspection repor,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26-15-2(2018).,This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.,This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-83,GRS-605,605,Swimming pool inspection report,Swimming pool inspection repor,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 26-15-2(2018).,This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.,This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,605,,,,,,,605,"This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name, pool address, owner's name, operator's name, the date and time of the inspection, the number of bathers during the inspection, inspector's name, and inspection results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fish request and planting records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically Utah Administrative Code R68-7-8(B)(4)(e)(2013).",,,,Fish request and planting records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856092463104,,,,,,,,,,,,,,,,,,,,GRSItem-629,,No,Public,,,Fish request and planting records,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R68-7-8(B)(4)(e)(2013).,These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.",,,No,,,,,,,,,,,,,,,,,,,00629,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R68-7-8(B)(4)(e)(2013).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,629,,,,,,,,,,,,,,,,,,,,"These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.",,,,,,,,Mosquito Abatement,,,,,,,,,629,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-26-7,,,,,,,,,,,,,,,,,,,,,,00629,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-629,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These records are used to document the planting of fish or mosquito fish each year, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date, area, address and telephone number of person requesting fish, size of pond, condition, number of fish planted, hour of day, and operator.",,,,Fish request and planting reco,,,,,"These records are used to document the planting of fish or mosquito fish each year, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date, area, address and telephone number of person requesting fish, size of pond, condition, number of fish planted, hour of day, and operator.",,,,,,,,,,,,,"CO-26-7,GRS-629,629,Fish request and planting records,Fish request and planting reco,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R68-7-8(B)(4)(e)(2013).,These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.,These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-7,GRS-629,629,Fish request and planting records,Fish request and planting reco,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Administrative Code R68-7-8(B)(4)(e)(2013).,These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.,These records are used to document the planting of fish or mosquito fish each year\, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date\, area\, address and telephone number of person requesting fish\, size of pond\, condition\, number of fish planted\, hour of day\, and operator.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,629,,,,,,,629,"These records are used to document the planting of fish or mosquito fish each year, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds to consume the mosquito larva. These records include date, area, address and telephone number of person requesting fish, size of pond, condition, number of fish planted, hour of day, and operator.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Concrete maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Concrete maintenance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856105046016,,,,,,,,,,,,,,,,,,,,GRSItem-673,,No,Public,,,Concrete maintenance records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.",,,No,,,,,,,,,,,,,,,,,,,00673,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,673,,,,,,,,,,,,,,,,,,,,"These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.",,,,,,,,Public Works,,,,,,,,,673,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-29-6,,,,,,,,,,,,,,,,,,,,,,00673,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-673,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,,,,,"These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g., garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,Concrete maintenance records,,,,,"These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g., garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,,,,,,,,,,"CO-29-6,GRS-673,673,Concrete maintenance records,Concrete maintenance records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-6,GRS-673,673,Concrete maintenance records,Concrete maintenance records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g.\, garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,673,,,,,,,673,"These records document the replacement of concrete maintenance necessary when the county is responsible for damage caused by county vehicles (e.g., garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the county or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Encephalitis surveillance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Encephalitis surveillance reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856111337472,,,,,,,,,,,,,,,,,,,,GRSItem-626,,No,Public,,,Encephalitis surveillance reports,,,,,,",These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.",,,No,,,,,,,,,,,,,,,,,,,00626,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,626,,,,,,,,,,,,,,,,,,,,"These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.",,,,,,,,Mosquito Abatement,,,,,,,,,626,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-26-4,,,,,,,,,,,,,,,,,,,,,,00626,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-626,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type, flock, draw number, draw date, report date, and bird number.",,,,Encephalitis surveillance repo,,,,,"These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type, flock, draw number, draw date, report date, and bird number.",,,,,,,,,,,,,"CO-26-4,GRS-626,626,Encephalitis surveillance reports,Encephalitis surveillance repo,Item,Current,Finalized,,These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.,These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-4,GRS-626,626,Encephalitis surveillance reports,Encephalitis surveillance repo,Item,Current,Finalized,,These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.,These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type\, flock\, draw number\, draw date\, report date\, and bird number.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,626,,,,,,,626,"These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type, flock, draw number, draw date, report date, and bird number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Traffic volume counts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Traffic volume counts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856113434624,,,,,,,,,,,,,,,,,,,,GRSItem-697,,No,Public,,,Traffic volume counts,,,,,,",These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.",,,No,,,,,,,,,,,,,,,,,,,00697,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,697,,,,,,,,,,,,,,,,,,,,"These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.",,,,,,,,Public Works,,,,,,,,,697,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-29-30,,,,,,,,,,,,,,,,,,,,,,00697,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-697,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location, date, time, number of vehicles per hour, and possible average speed.",,,,Traffic volume counts,,,,,"These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location, date, time, number of vehicles per hour, and possible average speed.",,,,,,,,,,,,,"CO-29-30,GRS-697,697,Traffic volume counts,Traffic volume counts,Item,Current,Finalized,,These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.,These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.,Public,cars,vehicles,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-30,GRS-697,697,Traffic volume counts,Traffic volume counts,Item,Current,Finalized,,These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.,These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location\, date\, time\, number of vehicles per hour\, and possible average speed.,Public,cars,vehicles,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,697,,,,,,,697,"These are the records from both speed and volume counters. These devices are used to document special taffic studies and regular volume counts. The regular volume count locations are undertaken annually and are used to determine traffic patterns or shifts in patterns and to determine street maintenance. Counters are usually placed for weekly intervals. The records include location, date, time, number of vehicles per hour, and possible average speed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Load inspection report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Administrative Code R315-303-5(7)(b)(2019).",,,,Load inspection report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856114483200,,,,,,,,,,,,,,,,,,,,GRSItem-718,,No,Public,,,Load inspection report,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-303-5(7)(b)(2019).,This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.",,,No,,,,,,,,,,,,,,,,,,,00718,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-303-5(7)(b)(2019).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,718,,,,,,,,,,,,,,,,,,,,"This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.",,,,,,,,Solid Waste,,,,,,,,,718,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-31-9,,,,,,,,,,,,,,,,,,,,,,00718,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-718,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code, R315-303-5(7)(b) (2013). It includes the date, time, inspector's name, location, hauler, license number, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected, the report also includes action taken.",,,,Load inspection report,,,,,"This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code, R315-303-5(7)(b) (2013). It includes the date, time, inspector's name, location, hauler, license number, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected, the report also includes action taken.",,,,,,,,,,,,,"CO-31-9,GRS-718,718,Load inspection report,Load inspection report,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-303-5(7)(b)(2019).,This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.,This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-9,GRS-718,718,Load inspection report,Load inspection report,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R315-303-5(7)(b)(2019).,This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.,This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code\, R315-303-5(7)(b) (2013). It includes the date\, time\, inspector's name\, location\, hauler\, license number\, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected\, the report also includes action taken.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,718,,,,,,,718,"This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code, R315-303-5(7)(b) (2013). It includes the date, time, inspector's name, location, hauler, license number, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected, the report also includes action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Municipality bond issue files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Municipality bond issue files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856116580352,,,,,,,,,,,,,,,,,,,,GRSItem-783,,No,Public,,,Municipality bond issue files,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",,,No,,,,,,,,,,,,,,,,,,,00783,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,783,,,,,,,,,,,,,,,,,,,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",,,,,,,,Bonds and Bonding,,,,,,,,,783,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-2-2,,,,,,,,,,,,,,,,,,,,,,00783,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-783,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,,,,,"These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.",,,,Municipality bond issue files,,,,,"These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.",,,,,,,,,,,,,"MUN-2-2,GRS-783,783,Municipality bond issue files,Municipality bond issue files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.,These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-2-2,GRS-783,783,Municipality bond issue files,Municipality bond issue files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.,These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,783,,,,,,,783,"These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Black fly statistical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Black fly statistical records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856117628928,,,,,,,,,,,,,,,,,,,,GRSItem-625,,No,Public,,,Black fly statistical records,,,,,,",These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.",,,No,,,,,,,,,,,,,,,,,,,00625,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,625,,,,,,,,,,,,,,,,,,,,"These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.",,,,,,,,Mosquito Abatement,,,,,,,,,625,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-26-3,,,,,,,,,,,,,,,,,,,,,,00625,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-625,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,,,,,"These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date, collection locations, and developmental state of the black fly at each collection point.",,,,Black fly statistical records,,,,,"These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date, collection locations, and developmental state of the black fly at each collection point.",,,,,,,,,,,,,"CO-26-3,GRS-625,625,Black fly statistical records,Black fly statistical records,Item,Current,Finalized,,These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.,These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-3,GRS-625,625,Black fly statistical records,Black fly statistical records,Item,Current,Finalized,,These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.,These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date\, collection locations\, and developmental state of the black fly at each collection point.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,625,,,,,,,625,"These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date, collection locations, and developmental state of the black fly at each collection point.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily landfill inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Daily landfill inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856118677504,,,,,,,,,,,,,,,,,,,,GRSItem-712,,No,Public,,,Daily landfill inspection reports,,,,,,",This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.",,,No,,,,,,,,,,,,,,,,,,,00712,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,712,,,,,,,,,,,,,,,,,,,,"This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.",,,,,,,,Solid Waste,,,,,,,,,712,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,CO-31-3,,,,,,,,,,,,,,,,,,,,,,00712,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-712,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration, operation errors, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date, time, inspector's name; list of various items to inspect (e.g., daily cover, litter, public access, equipment, fencing, etc.) and inspector's signature.",,,,Daily landfill inspection repo,,,,,"This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration, operation errors, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date, time, inspector's name; list of various items to inspect (e.g., daily cover, litter, public access, equipment, fencing, etc.) and inspector's signature.",,,,,,,,,,,,,"CO-31-3,GRS-712,712,Daily landfill inspection reports,Daily landfill inspection repo,Item,Current,Finalized,,This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.,This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.,Public,Solid Waste",,,,,,,,,,,,,,,,,,,,Solid Waste,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-3,GRS-712,712,Daily landfill inspection reports,Daily landfill inspection repo,Item,Current,Finalized,,This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.,This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code\, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration\, operation errors\, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date\, time\, inspector's name; list of various items to inspect (e.g.\, daily cover\, litter\, public access\, equipment\, fencing\, etc.) and inspector's signature.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,712,,,,,,,712,"This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code, R315-302-2(5)(a) (2013)). This inspection is completed to prevent malfunctions and deterioration, operation errors, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date, time, inspector's name; list of various items to inspect (e.g., daily cover, litter, public access, equipment, fencing, etc.) and inspector's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from ''paid or canceled' to 'final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Municipal special improvement bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Municipal special improvement bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856120774656,,,,,,,,,,,,,,,,,,,,GRSItem-793,,No,Public,,,Municipal special improvement bonds,,,,,,"Retention wording changed from ''paid or canceled' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,,No,,,,,,,,,,,,,,,,,,,00793,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,793,,,,,,,,,,,,,,,,,,,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,,,,,,,Bonds and Bonding,,,,,,,,,793,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-2-12,,,,,,,,,,,,,,,,,,,,,,00793,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-793,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,"The governing body of the municipality levying the assessment, by ordinance or resolution, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,,,Municipal special improvement,,,,,"The governing body of the municipality levying the assessment, by ordinance or resolution, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,,,,,,,,,,,,"MUN-2-12,GRS-793,793,Municipal special improvement bonds,Municipal special improvement,Item,Current,Finalized,Retention wording changed from ''paid or canceled' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.,The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-12,GRS-793,793,Municipal special improvement bonds,Municipal special improvement,Item,Current,Finalized,Retention wording changed from ''paid or canceled' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.,The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,793,,,,,,,793,"The governing body of the municipality levying the assessment, by ordinance or resolution, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Airfield inspection files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Airfield inspection files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856121823232,,,,,,,,,,,,,,,,,,,,GRSItem-955,,No,Public,,,Airfield inspection files,,,,,,",These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.",,,No,,,,,,,,,,,,,,,,,,,00955,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,955,,,,,,,,,,,,,,,,,,,,"These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.",,,,,,,,Airport,,,,,,,,,955,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-13-2,,,,,,,,,,,,,,,,,,,,,,00955,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-955,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,,,,,"These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unservicable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken.",,,,Airfield inspection files,,,,,"These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unservicable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken.",,,,,,,,,,,,,"MUN-13-2,GRS-955,955,Airfield inspection files,Airfield inspection files,Item,Current,Finalized,,These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.,These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-2,GRS-955,955,Airfield inspection files,Airfield inspection files,Item,Current,Finalized,,These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.,These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,955,,,,,,,955,"These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unservicable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Assessment roll printout,Tax roll index,Tax roll",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Assessment roll records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Assessment roll records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856122871808,,,,,,,,,,,,,,,,,,,,GRSItem-734,,No,,,,Assessment roll records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document real property assessments and payments.",,,No,,,,,,,,,,,,,,,,,,,00734,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,734,,,,,,,,,,,"CO-11-3,CO-18-10,CO-18-9",,,,,,,,,These records document real property assessments and payments.,,,,,,,,"Assessor,Elected office",,,,,,,,,734,,,,,,"GRS-203,GRS-397,GRS-396",,2024-11-07T17:00:55.647Z,,,,,,,,,CO-33-3,,,,,,,,,,,,,,,,,,,,,,00734,,,,,,2016-03-01T00:00:00Z,,,,,,,GRS-734,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,,,,,These records document real property assessments and payments.,,,,Assessment roll records,,,,,These records document real property assessments and payments.,,,,,,,,,,,,,"CO-33-3,GRS-734,734,Assessment roll records,Assessment roll records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document real property assessments and payments.,These records document real property assessments and payments.,Assessor,Elected office",,,,"3156,3174,3302",,,,,,,,,,,,,,,,"Assessor,Elected office",,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-33-3,GRS-734,734,Assessment roll records,Assessment roll records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document real property assessments and payments.,These records document real property assessments and payments.,Assessor,Elected office",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Assessor,Elected office",734,,,,,,,734,These records document real property assessments and payments.,,,,,,,,,,,,,,,,,"Assessment roll printout,Tax roll index,Tax roll,CO-11-3,CO-18-10,CO-18-9,GRS-203,GRS-397,GRS-396",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Medical and dental insurance claim files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,Medical and dental insurance claim files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856123920384,,,,,,,,,,,,,,,,,,,,GRSItem-946,,No,Public,,,Medical and dental insurance claim files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",,,No,,,,,,,,,,,,,,,,,,,00946,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2011-11-01,,,,,946,,,,,,,,,,,,,,,,,,,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",,,,,,,,Risk Management,,,,,,,,,946,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-11-6,,,,,,,,,,,,,,,,,,,,,,00946,,,,,,2011-11-01T00:00:00Z,,,,,,,GRS-946,,,,,,,,,,,,,,,,,,,,,,,,,,2011-11-01,,,,,,,,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims, and for cost analysis of insurance programs.",,,,Medical and dental insurance c,,,,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims, and for cost analysis of insurance programs.",,,,,,,,,,,,,"MUN-11-6,GRS-946,946,Medical and dental insurance claim files,Medical and dental insurance c,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.,These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,,,,,,,,,,,Risk Management,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-11-6,GRS-946,946,Medical and dental insurance claim files,Medical and dental insurance c,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.,These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,946,,,,,,,946,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims, and for cost analysis of insurance programs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Easement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value as they document property use and ownership.,,,,Easement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856124968960,,,,,,,,,,,,,,,,,,,,GRSItem-1016,,No,Public,,,Easement files,,,,,,"These records have historical value as they document property use and ownership.,These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",,,No,,,,,,,,,,,,,,,,,,,01016,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value as they document property use and ownership.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,1016,,,,,,,,,,,,,,,,,,,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",,,,,,,,Clerk,,,,,,,,,1016,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-18-11,,,,,,,,,,,,,,,,,,,,,,01016,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1016,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,,,,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",,,,Easement files,,,,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",,,,,,,,,,,,,"MUN-18-11,GRS-1016,1016,Easement files,Easement files,Item,Current,Finalized,These records have historical value as they document property use and ownership.,These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.,These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-11,GRS-1016,1016,Easement files,Easement files,Item,Current,Finalized,These records have historical value as they document property use and ownership.,These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.,These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1016,,,,,,,1016,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 7 years 'or 4 years after litigation is settled provided summary report is compiled' to '4-7 years after final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Ditch flow daily records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Ditch flow daily records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856126017536,,,,,,,,,,,,,,,,,,,,GRSItem-1125,,No,Public,,,Ditch flow daily records,,,,,,"Retention wording changed from 7 years 'or 4 years after litigation is settled provided summary report is compiled' to '4-7 years after final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.",,,No,,,,,,,,,,,,,,,,,,,01125,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1125,,,,,,,,,,,,,,,,,,,,"These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.",,,,,,,,Public Utilities,,,,,,,,,1125,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-17,,,,,,,,,,,,,,,,,,,,,,01125,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1125,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company, date, amount of water delivered, and amount required.",,,,Ditch flow daily records,,,,,"These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company, date, amount of water delivered, and amount required.",,,,,,,,,,,,,"MUN-22-17,GRS-1125,1125,Ditch flow daily records,Ditch flow daily records,Item,Current,Finalized,Retention wording changed from 7 years 'or 4 years after litigation is settled provided summary report is compiled' to '4-7 years after final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.,These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-17,GRS-1125,1125,Ditch flow daily records,Ditch flow daily records,Item,Current,Finalized,Retention wording changed from 7 years 'or 4 years after litigation is settled provided summary report is compiled' to '4-7 years after final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.,These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1125,,,,,,,1125,"These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company, date, amount of water delivered, and amount required.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'after the election' removed to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Municipal election ballots and returns,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,Municipal election ballots and returns,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856127066112,,,,,,,,,,,,,,,,,,,,GRSItem-1020,,No,Public,,,Municipal election ballots and returns,,,,,,"Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.",,,No,,,,,,,,,,,,,,,,,,,01020,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1020,,,,,,,,,,,,,,,,,,,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,,,,,,,,Clerk,,,,,,,,,1020,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-18-15,,,,,,,,,,,,,,,,,,,,,,01020,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1020,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,,,,Municipal election ballots and,,,,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,,,,,,,,,,,,,"MUN-18-15,GRS-1020,1020,Municipal election ballots and returns,Municipal election ballots and,Item,Current,Finalized,Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-15,GRS-1020,1020,Municipal election ballots and returns,Municipal election ballots and,Item,Current,Finalized,Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1020,,,,,,,1020,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention changed from 'after account closed' to 'after final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Environmental protection agency (epa) grant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Environmental protection agency (epa) grant files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856128114688,,,,,,,,,,,,,,,,,,,,GRSItem-1126,,No,Public,,,Environmental protection agency (epa) grant files,,,,,,"Retention changed from 'after account closed' to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",,,No,,,,,,,,,,,,,,,,,,,01126,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1126,,,,,,,,,,,,,,,,,,,,"These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",,,,,,,,Public Utilities,,,,,,,,,1126,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-18,,,,,,,,,,,,,,,,,,,,,,01126,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1126,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements, receipts, grant modifications, related correspondence, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",,,,Environmental protection agenc,,,,,"These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements, receipts, grant modifications, related correspondence, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",,,,,,,,,,,,,"MUN-22-18,GRS-1126,1126,Environmental protection agency (epa) grant files,Environmental protection agenc,Item,Current,Finalized,Retention changed from 'after account closed' to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.,These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-18,GRS-1126,1126,Environmental protection agency (epa) grant files,Environmental protection agenc,Item,Current,Finalized,Retention changed from 'after account closed' to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.,These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1126,,,,,,,1126,"These are project files maintained for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements, receipts, grant modifications, related correspondence, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Water main charts and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Water main charts and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856129163264,,,,,,,,,,,,,,,,,,,,GRSItem-1139,,No,Public,,,Water main charts and indexes,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",,,No,,,,,,,,,,,,,,,,,,,01139,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1139,,,,,,,,,,,,,,,,,,,,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",,,,,,,,Public Utilities,,,,,,,,,1139,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-31,,,,,,,,,,,,,,,,,,,,,,01139,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1139,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.",,,,Water main charts and indexes,,,,,"These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.",,,,,,,,,,,,,"MUN-22-31,GRS-1139,1139,Water main charts and indexes,Water main charts and indexes,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.,These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-31,GRS-1139,1139,Water main charts and indexes,Water main charts and indexes,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.,These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1139,,,,,,,1139,"These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Developer review files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Developer review files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856130211840,,,,,,,,,,,,,,,,,,,,GRSItem-1160,,No,Public,,,Developer review files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01160,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1160,,,,,,,,,,,,,,,,,,,,"This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,,,,,,,Public Works,,,,,,,,,1160,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-23-14,,,,,,,,,,,,,,,,,,,,,,01160,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1160,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"This is a duplicate set of plans submitted by developers for subdivisions, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,,,Developer review files,,,,,"This is a duplicate set of plans submitted by developers for subdivisions, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,,,,,,,,,,,,"MUN-23-14,GRS-1160,1160,Developer review files,Developer review files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.,This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-14,GRS-1160,1160,Developer review files,Developer review files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.,This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1160,,,,,,,1160,"This is a duplicate set of plans submitted by developers for subdivisions, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Special assessment books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Special assessment books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856131260416,,,,,,,,,,,,,,,,,,,,GRSItem-950,,No,Public,,,Special assessment books,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",,,No,,,,,,,,,,,,,,,,,,,00950,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,950,,,,,,,,,,,,,,,,,,,,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",,,,,,,,Special Assessment,,,,,,,,,950,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-12-4,,,,,,,,,,,,,,,,,,,,,,00950,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-950,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"These books record the levy and assessment of special taxes. They contain extension number, address, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",,,,Special assessment books,,,,,"These books record the levy and assessment of special taxes. They contain extension number, address, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",,,,,,,,,,,,,"MUN-12-4,GRS-950,950,Special assessment books,Special assessment books,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.,These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.,Public,Special Assessment",,,,,,,,,,,,,,,,,,,,Special Assessment,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-12-4,GRS-950,950,Special assessment books,Special assessment books,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.,These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,950,,,,,,,950,"These books record the levy and assessment of special taxes. They contain extension number, address, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"retention wording 'after destruction of premise' removed because I don""t know what it means\, and to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Cross connection control survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,Cross connection control survey files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856132308992,,,,,,,,,,,,,,,,,,,,GRSItem-1118,,No,Public,,,Cross connection control survey files,,,,,,"retention wording 'after destruction of premise' removed because I don""t know what it means\, and to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01118,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1118,,,,,,,,,,,,,,,,,,,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",,,,,,,,Public Utilities,,,,,,,,,1118,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-10,,,,,,,,,,,,,,,,,,,,,,01118,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1118,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws, schedule surveys, and to write reports. They include various reports, surveys, and related correspondence.",,,,Cross connection control surve,,,,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws, schedule surveys, and to write reports. They include various reports, surveys, and related correspondence.",,,,,,,,,,,,,"MUN-22-10,GRS-1118,1118,Cross connection control survey files,Cross connection control surve,Item,Current,Finalized,retention wording 'after destruction of premise' removed because I don""t know what it means\, and to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.,These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-10,GRS-1118,1118,Cross connection control survey files,Cross connection control surve,Item,Current,Finalized,retention wording 'after destruction of premise' removed because I don""t know what it means\, and to meet new language requirements.,Value of records based on their usefulness for carrying out the agency’s current business.,These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.,These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1118,,,,,,,1118,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws, schedule surveys, and to write reports. They include various reports, surveys, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after disposal of meter"" to 'after final action' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Meter repair and testing files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Meter repair and testing files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856133357568,,,,,,,,,,,,,,,,,,,,GRSItem-1132,,No,Public,,,Meter repair and testing files,,,,,,"Retention changed from ""after disposal of meter"" to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",,,No,,,,,,,,,,,,,,,,,,,01132,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,1132,,,,,,,,,,,,,,,,,,,,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",,,,,,,,Public Utilities,,,,,,,,,1132,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-24,,,,,,,,,,,,,,,,,,,,,,01132,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1132,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,,,,,"These records document the installation, repair, testing, and replacement of meters. They include address, work order number, date of initial installation, dates of testing and repair, and remarks.",,,,Meter repair and testing files,,,,,"These records document the installation, repair, testing, and replacement of meters. They include address, work order number, date of initial installation, dates of testing and repair, and remarks.",,,,,,,,,,,,,"MUN-22-24,GRS-1132,1132,Meter repair and testing files,Meter repair and testing files,Item,Current,Finalized,Retention changed from ""after disposal of meter"" to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.,These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-24,GRS-1132,1132,Meter repair and testing files,Meter repair and testing files,Item,Current,Finalized,Retention changed from ""after disposal of meter"" to 'after final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.,These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1132,,,,,,,1132,"These records document the installation, repair, testing, and replacement of meters. They include address, work order number, date of initial installation, dates of testing and repair, and remarks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Water flow annual recorder charts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value as they provide evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Water flow annual recorder charts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856134406144,,,,,,,,,,,,,,,,,,,,GRSItem-1145,,No,Public,,,Water flow annual recorder charts,,,,,,"These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.",,,No,,,,,,,,,,,,,,,,,,,01145,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1145,,,,,,,,,,,,,,,,,,,,"These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.",,,,,,,,Public Utilities,,,,,,,,,1145,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-37,,,,,,,,,,,,,,,,,,,,,,01145,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1145,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well on an annual basis.",,,,Water flow annual recorder cha,,,,,"These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well on an annual basis.",,,,,,,,,,,,,"MUN-22-37,GRS-1145,1145,Water flow annual recorder charts,Water flow annual recorder cha,Item,Current,Finalized,These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.,These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-37,GRS-1145,1145,Water flow annual recorder charts,Water flow annual recorder cha,Item,Current,Finalized,These records have historical value as they provide evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.,These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1145,,,,,,,1145,"These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well on an annual basis.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after final payment"" to 'after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Special tax refund books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,Special tax refund books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856135454720,,,,,,,,,,,,,,,,,,,,GRSItem-953,,No,Public,,,Special tax refund books,,,,,,"Retention wording changed from ""after final payment"" to 'after final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.",,,No,,,,,,,,,,,,,,,,,,,00953,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,953,,,,,,,,,,,,,,,,,,,,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.",,,,,,,,Special Assessment,,,,,,,,,953,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-12-7,,,,,,,,,,,,,,,,,,,,,,00953,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-953,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,,,,,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project, extension number, page number, owner, lot number, block number, plat or subdivision, number of front feet, refund per feet, date refunded and amount, total abatement refunds, revenue, and surplus for project.",,,,Special tax refund books,,,,,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project, extension number, page number, owner, lot number, block number, plat or subdivision, number of front feet, refund per feet, date refunded and amount, total abatement refunds, revenue, and surplus for project.",,,,,,,,,,,,,"MUN-12-7,GRS-953,953,Special tax refund books,Special tax refund books,Item,Current,Finalized,Retention wording changed from ""after final payment"" to 'after final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.,These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.,Public,Special Assessment",,,,,,,,,,,,,,,,,,,,Special Assessment,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-12-7,GRS-953,953,Special tax refund books,Special tax refund books,Item,Current,Finalized,Retention wording changed from ""after final payment"" to 'after final action"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.,These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,953,,,,,,,953,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project, extension number, page number, owner, lot number, block number, plat or subdivision, number of front feet, refund per feet, date refunded and amount, total abatement refunds, revenue, and surplus for project.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,National pollutant discharge elimination system permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people and communities of our state.,,,,National pollutant discharge elimination system permits,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856136503296,,,,,,,,,,,,,,,,,,,,GRSItem-1133,,No,Public,,,National pollutant discharge elimination system permits,,,,,,"These records have historical value based on their contribution to knowledge and understanding of people and communities of our state.,These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.",,,No,,,,,,,,,,,,,,,,,,,01133,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1133,,,,,,,,,,,,,,,,,,,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.",,,,,,,,Public Utilities,,,,,,,,,1133,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-25,,,,,,,,,,,,,,,,,,,,,,01133,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1133,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100,000 or greater.",,,,National pollutant discharge e,,,,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100,000 or greater.",,,,,,,,,,,,,"MUN-22-25,GRS-1133,1133,National pollutant discharge elimination system permits,National pollutant discharge e,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people and communities of our state.,These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.,These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-25,GRS-1133,1133,National pollutant discharge elimination system permits,National pollutant discharge e,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of people and communities of our state.,These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.,These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1133,,,,,,,1133,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100,000 or greater.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""or until termination of driver"" to 'or until separation' to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,Driver and route check list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Driver and route check list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856137551872,,,,,,,,,,,,,,,,,,,,GRSItem-1153,,No,Public,,,Driver and route check list,,,,,,"Retention wording changed from ""or until termination of driver"" to 'or until separation' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.",,,No,,,,,,,,,,,,,,,,,,,01153,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after until separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1153,,,,,,,,,,,,,,,,,,,,"These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.",,,,,,,,Public Works,,,,,,,,,1153,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-23-7,,,,,,,,,,,,,,,,,,,,,,01153,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1153,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver, date, vehicle number, route number, list of vehicle equipment to be checked before starting engine, list of items to be checked at completion of shift, results of road test, and comments concerning attitude, cooperation, route appearance, etc.",,,,Driver and route check list,,,,,"These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver, date, vehicle number, route number, list of vehicle equipment to be checked before starting engine, list of items to be checked at completion of shift, results of road test, and comments concerning attitude, cooperation, route appearance, etc.",,,,,,,,,,,,,"MUN-23-7,GRS-1153,1153,Driver and route check list,Driver and route check list,Item,Current,Finalized,Retention wording changed from ""or until termination of driver"" to 'or until separation' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.,These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.,Public,cars,vehicles,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-7,GRS-1153,1153,Driver and route check list,Driver and route check list,Item,Current,Finalized,Retention wording changed from ""or until termination of driver"" to 'or until separation' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.,These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver\, date\, vehicle number\, route number\, list of vehicle equipment to be checked before starting engine\, list of items to be checked at completion of shift\, results of road test\, and comments concerning attitude\, cooperation\, route appearance\, etc.,Public,cars,vehicles,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1153,,,,,,,1153,"These files contain an annual evaluation form completed on each garbage truck driver to show driving ability and knowledge of street routes. They include name of driver, date, vehicle number, route number, list of vehicle equipment to be checked before starting engine, list of items to be checked at completion of shift, results of road test, and comments concerning attitude, cooperation, route appearance, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Dispatch logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Dispatch logs,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856139649024,,,,,,,,,,,,,,,,,,,,GRSItem-1221,,No,Public,,,Dispatch logs,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.",,,No,,,,,,,,,,,,,,,,,,,01221,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1221,,,,,,,,,,,,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.",,,,,,,,Fire Department,,,,,,,,,1221,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-26-4,,,,,,,,,,,,,,,,,,,,,,01221,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1221,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,Dispatch logs,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,,,,,,,,,,"MUN-26-4,GRS-1221,1221,Dispatch logs,Dispatch logs,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,Public,Fire Department",,,,,,,,,,,,,,,,,,,,Fire Department,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-4,GRS-1221,1221,Dispatch logs,Dispatch logs,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1221,,,,,,,1221,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Water stock purchase records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Water stock purchase records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,water rights,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856140697600,,,,,,,,,,,,,,,,,,,,GRSItem-1140,,No,Public,,,Water stock purchase records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.",,,No,,,,,,,,,,,,,,,,,,,01140,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1140,,,,,,,,,,,,,,,,,,,,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,,,,,,,,Public Utilities,,,,,,,,,1140,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-22-32,,,,,,,,,,,,,,,,,,,,,,01140,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1140,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,,,,Water stock purchase,,,,,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,,,,,,,,,,,,,"MUN-22-32,GRS-1140,1140,Water stock purchase records,Water stock purchase,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,Public,water rights,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-32,GRS-1140,1140,Water stock purchase records,Water stock purchase,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,Public,water rights,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1140,,,,,,,1140,These records document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. These records are used to verify purchase and for yearly assessment purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after expiration of bonds"" to ""after final action"".",,,,,0.094103105,,,,,,,,,,,Bond registration files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Bond registration files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856141746176,,,,,,,,,,,,,,,,,,,,GRSItem-1288,,No,Public,,,Bond registration files,,,,,,"Retention changed from ""after expiration of bonds"" to ""after final action"".,Value of records is based on their usefulness for carrying out the agency’s current business.,These are the issuing agent's copies of bond registration stubs.",,,No,,,,,,,,,,,,,,,,,,,01288,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,1288,,,,,,,,,,,,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,Bonds and Bonding,,,,,,,,,1288,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-2-4,,,,,,,,,,,,,,,,,,,,,,01288,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1288,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,Bond registration files,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,"SD-2-4,GRS-1288,1288,Bond registration files,Bond registration files,Item,Current,Finalized,Retention changed from ""after expiration of bonds"" to ""after final action"".,Value of records is based on their usefulness for carrying out the agency’s current business.,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-4,GRS-1288,1288,Bond registration files,Bond registration files,Item,Current,Finalized,Retention changed from ""after expiration of bonds"" to ""after final action"".,Value of records is based on their usefulness for carrying out the agency’s current business.,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1288,,,,,,,1288,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual school lunch and breakfast statistical report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Annual school lunch and breakfast statistical report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,This general schedule item was originally taken from the Box Elder County School District schedule Series,,,,,,1815083856141746177,,,,,,,,,,,,,,,,,,,,GRSItem-1413,,No,Public,,,Annual school lunch and breakfast statistical report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?,This general schedule item was originally taken from the Box Elder County School District schedule Series",,,No,,,,,,,,,,,,,,,,,,,01413,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1413,,,,,,,,,,,,,,,,,,,,"This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?",,,,,,,,"Education,Food Service",,,,,,,,,1413,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-12-1,,,,,,,,,,,,,,,,,,,,,,01413,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1413,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"This is the annual statistical report on the school lunch, special milk, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free, reduced, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free, reduced, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?",,,,Annual school lunch and breakf,,,,,"This is the annual statistical report on the school lunch, special milk, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free, reduced, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free, reduced, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?",,,,,,,,,,,,,"SD-12-1,GRS-1413,1413,Annual school lunch and breakfast statistical report,Annual school lunch and breakf,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?,This general schedule item was originally taken from the Box Elder County School District schedule Series,This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?,Public,Education,Food Service",,,,,,,,,,,,,,,,,,,,"Education,Food Service",,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-1,GRS-1413,1413,Annual school lunch and breakfast statistical report,Annual school lunch and breakf,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?,This general schedule item was originally taken from the Box Elder County School District schedule Series,This is the annual statistical report on the school lunch\, special milk\, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free\, reduced\, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?,Public,Education,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Food Service",1413,,,,,,,1413,"This is the annual statistical report on the school lunch, special milk, and breakfast programs submitted to the State Child Nutrition Section. It is used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free, reduced, paid); average number of days breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and severe need (free, reduced, paid); title and the reporter's signature. The Schedule A form is submitted with the annual policy indicating each school's percent of free and reduced price lunch participation in the second preceding year. If the school served at least forty percent free and reduced meals then that school qualifies for severe need breakfast reimbursement. Qualifying schools are entitled to additional breakfast program disbursement federal funding. Summer programs qualify if the percentage of free and reduced lunches are at least fifty percent of lunches served. The State Child Nutrition's copy is retained for ""3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1995).?",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Monthly weight reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Monthly weight reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856149086208,,,,,,,,,,,,,,,,,,,,GRSItem-1156,,No,Public,,,Monthly weight reports,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.",,,No,,,,,,,,,,,,,,,,,,,01156,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1156,,,,,,,,,,,,,,,,,,,,"This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.",,,,,,,,Public Works,,,,,,,,,1156,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,MUN-23-10,,,,,,,,,,,,,,,,,,,,,,01156,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1156,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"This is a graph showing amount of refuse collected per day, week, month, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse, time estimated, arrival time, and total tonnage collected per month with average collected per truck.",,,,Monthly weight reports,,,,,"This is a graph showing amount of refuse collected per day, week, month, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse, time estimated, arrival time, and total tonnage collected per month with average collected per truck.",,,,,,,,,,,,,"MUN-23-10,GRS-1156,1156,Monthly weight reports,Monthly weight reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.,This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-10,GRS-1156,1156,Monthly weight reports,Monthly weight reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.,This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1156,,,,,,,1156,"This is a graph showing amount of refuse collected per day, week, month, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse, time estimated, arrival time, and total tonnage collected per month with average collected per truck.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homeless student report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Homeless student report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856151183360,,,,,,,,,,,,,,,,,,,,GRSItem-1494,,No,Private,,,Homeless student report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.",,,No,,,,,,,,,,,,,,,,,,,01494,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1494,,,,,,,,,,,,,,,,,,,,"This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.",,,,,,,,Education,,,,,,,,,1494,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-17-19,,,,,,,,,,,,,,,,,,,,,,01494,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1494,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name, reasons for homelessness, date, month, and student's address.",,,,Homeless student report,,,,,"This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name, reasons for homelessness, date, month, and student's address.",,,,,,,,,,,,,"SD-17-19,GRS-1494,1494,Homeless student report,Homeless student report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.,This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-19,GRS-1494,1494,Homeless student report,Homeless student report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.,This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name\, reasons for homelessness\, date\, month\, and student's address.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1494,,,,,,,1494,"This report documents homeless students attending schools within the district. UCA 53A-11-101 (2007) requires minors between the ages of six and eighteen to attend school during the school year while UCA 53A-2-201(3) (1997) makes each school district responsible for providing education services for all school age children within the district. The State Office of Education distributes monies from the federal Homeless Children and Youth program (34 CFR 74) to ensure that a child's education is not needlessly disrupted because of homelessness. The report includes Student's name, reasons for homelessness, date, month, and student's address.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School food production record sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,School food production record sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856153280512,,,,,,,,,,,,,,,,,,,,GRSItem-1525,,No,Public,,,School food production record sheet,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,No,,,,,,,,,,,,,,,,,,,01525,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1525,,,,,,,,,,,,,,,,,,,,"This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,,,,,,Education,,,,,,,,,1525,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-19-17,,,,,,,,,,,,,,,,,,,,,,01525,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1525,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,School food production record,,,,,"This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,"SD-19-17,GRS-1525,1525,School food production record sheet,School food production record,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-17,GRS-1525,1525,School food production record sheet,School food production record,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1525,,,,,,,1525,"This sheet is prepared daily by the school food service for all meals served. It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Prior payment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Prior payment report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856154329088,,,,,,,,,,,,,,,,,,,,GRSItem-1364,,No,Public,,,Prior payment report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",,,No,,,,,,,,,,,,,,,,,,,01364,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,1364,,,,,,,,,,,,,,,,,,,,"This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",,,,,,,,Purchasing,,,,,,,,,1364,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-7-6,,,,,,,,,,,,,,,,,,,,,,01364,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1364,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,,,,,"This report lists all payments made to individual vendors. The report includes vendor number and name, 1099 flag (for purchases over $600 which require an Internal Revenue Service form), purchase order number, invoice number, account number, check number, and check date.",,,,Prior payment report,,,,,"This report lists all payments made to individual vendors. The report includes vendor number and name, 1099 flag (for purchases over $600 which require an Internal Revenue Service form), purchase order number, invoice number, account number, check number, and check date.",,,,,,,,,,,,,"SD-7-6,GRS-1364,1364,Prior payment report,Prior payment report,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.,This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-6,GRS-1364,1364,Prior payment report,Prior payment report,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.,This report lists all payments made to individual vendors. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1364,,,,,,,1364,"This report lists all payments made to individual vendors. The report includes vendor number and name, 1099 flag (for purchases over $600 which require an Internal Revenue Service form), purchase order number, invoice number, account number, check number, and check date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,New hire registry report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,New hire registry report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856155377664,,,,,,,,,,,,,,,,,,,,GRSItem-1464,,No,Private,,,New hire registry report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.",,,No,,,,,,,,,,,,,,,,,,,01464,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,1464,,,,,,,,,,,,,,,,,,,,"This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.",,,,,,,,Human Resources,,,,,,,,,1464,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-14-37,,,,,,,,,,,,,,,,,,,,,,01464,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1464,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,,,,,"This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents, establish an order or enforce an existing order. Once these matches are made, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name, social security number, mailing address; employer name, federal employer identification number, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.",,,,New hire registry report,,,,,"This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents, establish an order or enforce an existing order. Once these matches are made, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name, social security number, mailing address; employer name, federal employer identification number, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.",,,,,,,,,,,,,"SD-14-37,GRS-1464,1464,New hire registry report,New hire registry report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.,This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-37,GRS-1464,1464,New hire registry report,New hire registry report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.,This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents\, establish an order or enforce an existing order. Once these matches are made\, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name\, social security number\, mailing address; employer name\, federal employer identification number\, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1464,,,,,,,1464,"This report is required to be submitted to the Utah State Department of Workforce Services on all district new hires in accordance with the Personal Responsibility and Work Opportunity Act. This information is used to create a State New Hire Registry to match against existing child support records to locate parents, establish an order or enforce an existing order. Once these matches are made, the State will transmit the New Hire reports to the National Directory of New Hires (NDDH) which allows the Office of Child Support Enforcement to be able to assist States in locating parents on a national level. The reports include employee name, social security number, mailing address; employer name, federal employer identification number, mailing number; employee date of hire or rehire; employee occupational title; and full-time or part-time employment status. The report is submitted with the employee's W-4 form within twenty days of new employment. The report may be submitted by paper or elect ronic medium.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bus transportation request,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Bus transportation request,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856159571968,,,,,,,,,,,,,,,,,,,,GRSItem-1516,,No,Public,,,Bus transportation request,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.",,,No,,,,,,,,,,,,,,,,,,,01516,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1516,,,,,,,,,,,,,,,,,,,,"This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.",,,,,,,,Education,,,,,,,,,1516,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-19-8,,,,,,,,,,,,,,,,,,,,,,01516,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1516,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, and approval signatures.",,,,Bus transportation request,,,,,"This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, and approval signatures.",,,,,,,,,,,,,"SD-19-8,GRS-1516,1516,Bus transportation request,Bus transportation request,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.,This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-8,GRS-1516,1516,Bus transportation request,Bus transportation request,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.,This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, and approval signatures.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1516,,,,,,,1516,"This form is used to request buses for special activities and school trips. The school retains a copy of the form and submits a copy to the district's Transportation Department. These requests are submitted prior to the activity (per district policy) for bus scheduling and driver's assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, and approval signatures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Free and reduced meals annual policy agreement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Free and reduced meals annual policy agreement,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856160620544,,,,,,,,,,,,,,,,,,,,GRSItem-1416,,No,Public,,,Free and reduced meals annual policy agreement,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).",,,No,,,,,,,,,,,,,,,,,,,01416,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1416,,,,,,,,,,,,,,,,,,,,"This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).",,,,,,,,Food Service,,,,,,,,,1416,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-12-4,,,,,,,,,,,,,,,,,,,,,,01416,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1416,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy, changes, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).",,,,Free and reduced meals annual,,,,,"This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy, changes, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).",,,,,,,,,,,,,"SD-12-4,GRS-1416,1416,Free and reduced meals annual policy agreement,Free and reduced meals annual,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).,This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-4,GRS-1416,1416,Free and reduced meals annual policy agreement,Free and reduced meals annual,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).,This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made\, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy\, changes\, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1416,,,,,,,1416,"This agreement policy is a legal contract between the state and local districts participating in the Child Nutrition Programs. After 1997 a permanent agreement would be initially made, followed by an annual extension document updating current signatures and information. It includes the prototype free and reduced price policy, changes, and current benefit application. Copies of the free and reduced price meal policies must also be maintained at each school. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR 210.23(c) (1995).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student visa case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student visa case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856162717696,,,,,,,,,,,,,,,,,,,,GRSItem-1487,,No,Private,,,Student visa case files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.",,,No,,,,,,,,,,,,,,,,,,,01487,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1487,,,,,,,,,,,,,,,,,,,,"These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.",,,,,,,,Education,,,,,,,,,1487,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-17-12,,,,,,,,,,,,,,,,,,,,,,01487,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1487,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name, local address, Form I-20 (school copy), home country, admission number, Immigration and Naturalization (INS) number, district information, school attendance, type of study, cost to the United States, payment schedule, visa information, immunization information, payment agreement, student form, school transcripts, affidavit of financial support from family, application for admission, and host family agreement.",,,,Student visa case files,,,,,"These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name, local address, Form I-20 (school copy), home country, admission number, Immigration and Naturalization (INS) number, district information, school attendance, type of study, cost to the United States, payment schedule, visa information, immunization information, payment agreement, student form, school transcripts, affidavit of financial support from family, application for admission, and host family agreement.",,,,,,,,,,,,,"SD-17-12,GRS-1487,1487,Student visa case files,Student visa case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.,These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-12,GRS-1487,1487,Student visa case files,Student visa case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.,These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name\, local address\, Form I-20 (school copy)\, home country\, admission number\, Immigration and Naturalization (INS) number\, district information\, school attendance\, type of study\, cost to the United States\, payment schedule\, visa information\, immunization information\, payment agreement\, student form\, school transcripts\, affidavit of financial support from family\, application for admission\, and host family agreement.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1487,,,,,,,1487,"These files document foreign students attending district schools. Students must be certified eligible to attend an authorized school in the United States and have a valid student visa. All fees must be paid before admission. These files include student's name, local address, Form I-20 (school copy), home country, admission number, Immigration and Naturalization (INS) number, district information, school attendance, type of study, cost to the United States, payment schedule, visa information, immunization information, payment agreement, student form, school transcripts, affidavit of financial support from family, application for admission, and host family agreement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Teacher career ladder files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Teacher career ladder files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856165863424,,,,,,,,,,,,,,,,,,,,GRSItem-1519,,No,Private,,,Teacher career ladder files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.",,,No,,,,,,,,,,,,,,,,,,,01519,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1519,,,,,,,,,,,,,,,,,,,,"These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.",,,,,,,,Education,,,,,,,,,1519,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-19-11,,,,,,,,,,,,,,,,,,,,,,01519,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1519,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results. The district normally maintains the official copies of all career ladder records.",,,,Teacher career ladder files,,,,,"These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results. The district normally maintains the official copies of all career ladder records.",,,,,,,,,,,,,"SD-19-11,GRS-1519,1519,Teacher career ladder files,Teacher career ladder files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.,These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-11,GRS-1519,1519,Teacher career ladder files,Teacher career ladder files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.,These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results. The district normally maintains the official copies of all career ladder records.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1519,,,,,,,1519,"These files document the career ladder process at the elementary school. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills, goals for the teachers and the school, various test results (including the California Achievement Test), teaching and observation results. The district normally maintains the official copies of all career ladder records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly homeless children and youth statistical report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Monthly homeless children and youth statistical report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856167960576,,,,,,,,,,,,,,,,,,,,GRSItem-1495,,No,Public,,,Monthly homeless children and youth statistical report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.",,,No,,,,,,,,,,,,,,,,,,,01495,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1495,,,,,,,,,,,,,,,,,,,,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,,,,,,,,Education,,,,,,,,,1495,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-17-20,,,,,,,,,,,,,,,,,,,,,,01495,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1495,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,,,,Monthly homeless children and,,,,,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,,,,,,,,,,,,,"SD-17-20,GRS-1495,1495,Monthly homeless children and youth statistical report,Monthly homeless children and,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-20,GRS-1495,1495,Monthly homeless children and youth statistical report,Monthly homeless children and,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1495,,,,,,,1495,This monthly report is submitted to the State Office of Education (USOE) on homeless children and youth served by the district. It is used to document the utilization of federal Education for Homeless Children and Youth Grants distributed by USOE. The report includes number of homeless children and youth served and how homeless funds were being used.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Official transcripts,,,,,Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.,,,,Yes,0.094103105,,,,,,,,,,,Graduation and transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Graduation and transcripts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856169009152,,,,,,,,,,,,,,,,,,,,GRSItem-1506,,No,,,,Graduation and transcripts,,,,,,"Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.,Value of records is based on their usefulness for carrying out the agency’s current business.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01506,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 40 years after separation. Transfer records to the archives.,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,1506,,,,,,,,,,,SD-17-3,,,,,,,,,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,,,,,,,Education,,,,,,,,,1506,,,,,,GRS-1479,,2024-11-07T17:00:55.647Z,,,,,,,,,SD-17-32,,,,,,,,,,,,,,,,,,,,,,01506,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-1506,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,,,Graduation and transcripts,,,,,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,,,,,,,,,,,,"SD-17-32,GRS-1506,1506,Graduation and transcripts,Graduation and transcripts,Item,Current,Finalized,Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.,Value of records is based on their usefulness for carrying out the agency’s current business.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,Education",,,,3420,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 40 years after separation. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-17-32,GRS-1506,1506,Graduation and transcripts,Graduation and transcripts,Item,Current,Finalized,Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.,Value of records is based on their usefulness for carrying out the agency’s current business.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1506,,,,,,,1506,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,,,,,,,,,,,,,,,,"Official transcripts,SD-17-3,GRS-1479",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Executive internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Executive internal committee records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856171106304,,,,,,,,,,,,,,,,,,,,GRSItem-1726,,No,,,,Executive internal committee records,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,,No,,,,,,,,,,,,,,,,,,,01726,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,1726,,,,,,,,,,,,,,,,,,,,"These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1726,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-1-79,,,,,,,,,,,,,,,,,,,,,,01726,,,,,,2015-12-01T00:00:00Z,,,,,,,GRS-1726,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,,,Executive internal committee r,,,,,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,,,,,,,,,,,,"SG-1-79,GRS-1726,1726,Executive internal committee records,Executive internal committee r,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.,Administrative,Meeting Minutes",,,,,,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-79,GRS-1726,1726,Executive internal committee records,Executive internal committee r,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1726,,,,,,,1726,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public transit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Public transit records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"These records have a 3 year retention based on 49 CFR 18.42 and up to 7 years based on UTA""s record keeping practices of maintaining records for two triennial review cycles. (11/24/2015) As part of the GRS Consolidation\, retention ranges are no longer used in the general retention schedule.",,,,,,1815083856172154880,,,,,,,,,,,,,,,,,,,,GRSItem-1872,,No,,,,Public transit records,,,,,,",These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.,These records have a 3 year retention based on 49 CFR 18.42 and up to 7 years based on UTA""s record keeping practices of maintaining records for two triennial review cycles. (11/24/2015) As part of the GRS Consolidation\, retention ranges are no longer used in the general retention schedule.",,,No,,,,,,,,,,,,,,,,,,,01872,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,1872,,,,,,,,,,,,,,,,,,,,"These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.",,,,,,,,Motor Vehicle,,,,,,,,,1872,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-9-13,,,,,,,,,,,,,,,,,,,,,,01872,,,,,,2015-12-01T00:00:00Z,,,,,,,GRS-1872,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These records document bus activity and ridership. Information includes driver manifests, passenger counts, paratransit services, routes, and related records.",,,,Public transit records,,,,,"These records document bus activity and ridership. Information includes driver manifests, passenger counts, paratransit services, routes, and related records.",,,,,,,,,,,,,"SG-9-13,GRS-1872,1872,Public transit records,Public transit records,Item,Current,Finalized,,These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.,These records have a 3 year retention based on 49 CFR 18.42 and up to 7 years based on UTA""s record keeping practices of maintaining records for two triennial review cycles. (11/24/2015) As part of the GRS Consolidation\, retention ranges are no longer used in the general retention schedule.,These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.,Motor Vehicle",,,,,,,,,,,,,,,,,,,,Motor Vehicle,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-13,GRS-1872,1872,Public transit records,Public transit records,Item,Current,Finalized,,These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.,These records have a 3 year retention based on 49 CFR 18.42 and up to 7 years based on UTA""s record keeping practices of maintaining records for two triennial review cycles. (11/24/2015) As part of the GRS Consolidation\, retention ranges are no longer used in the general retention schedule.,These records document bus activity and ridership. Information includes driver manifests\, passenger counts\, paratransit services\, routes\, and related records.,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1872,,,,,,,1872,"These records document bus activity and ridership. Information includes driver manifests, passenger counts, paratransit services, routes, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State employee benefit matching money report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,State employee benefit matching money report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856174252032,,,,,,,,,,,,,,,,,,,,GRSItem-1877,,No,Private,,,State employee benefit matching money report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Listing of state matching funds paid to employee retirement and referenced by low organization number.",,,No,,,,,,,,,,,,,,,,,,,01877,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1877,,,,,,,,,,,,,,,,,,,,Listing of state matching funds paid to employee retirement and referenced by low organization number.,,,,,,,,Payroll,,,,,,,,,1877,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-10-4,,,,,,,,,,,,,,,,,,,,,,01877,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1877,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Listing of state matching funds paid to employee retirement and referenced by low organization number.,,,,State employee benefit matchin,,,,,Listing of state matching funds paid to employee retirement and referenced by low organization number.,,,,,,,,,,,,,"SG-10-4,GRS-1877,1877,State employee benefit matching money report,State employee benefit matchin,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Listing of state matching funds paid to employee retirement and referenced by low organization number.,Listing of state matching funds paid to employee retirement and referenced by low organization number.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-4,GRS-1877,1877,State employee benefit matching money report,State employee benefit matchin,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Listing of state matching funds paid to employee retirement and referenced by low organization number.,Listing of state matching funds paid to employee retirement and referenced by low organization number.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1877,,,,,,,1877,Listing of state matching funds paid to employee retirement and referenced by low organization number.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Grievance and disciplinary files,Adverse action files,Grievance/appeal files,Grievance and disciplinary files,Adverse action files,Interview records,Grievance and disciplinary files,Adverse action files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Grievance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856174252033,,,,,,,,,,,,,,,,,,,,GRSItem-1967,,No,Private,,,Grievance records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.",,,No,,,,,,,,,,,,,,,,,,,01967,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,1967,,,,,,,,,,,"MUN-9-9,SG-11-1,SG-11-19,CO-8-14,CO-8-1,CO-8-15,SD-14-27,MUN-9-16",,,,,,,,,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,,,,,,,,Human Resources,,,,,,,,,1967,,,,,,"GRS-893,GRS-1906,GRS-1924,GRS-158,GRS-145,GRS-159,GRS-1454,GRS-900",,2024-11-07T17:00:55.647Z,,,,,,,,,SG-11-64,,,,,,,,,,,,,,,,,,,,,,01967,,,,,,2015-07-01T00:00:00Z,,,,,,,GRS-1967,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,,,,,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,,,,Grievance records,,,,,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,,,,,,,,,,,,,"SG-11-64,GRS-1967,1967,Grievance records,Grievance records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,Private,Human Resources",,,,"2846,2992,3002,3116,3155,3163,3360,3438",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-64,GRS-1967,1967,Grievance records,Grievance records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1967,,,,,,,1967,Initial documentation responding to working condition grievances that result in any type of investigation for possible personnel or administrative action.,,,,,,,,,,,,,,,,,"Grievance and disciplinary files,Adverse action files,Grievance/appeal files,Grievance and disciplinary files,Adverse action files,Interview records,Grievance and disciplinary files,Adverse action files,MUN-9-9,SG-11-1,SG-11-19,CO-8-14,CO-8-1,CO-8-15,SD-14-27,MUN-9-16,GRS-893,GRS-1906,GRS-1924,GRS-158,GRS-145,GRS-159,GRS-1454,GRS-900",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Security guard records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Security guard records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856175300608,,,,,,,,,,,,,,,,,,,,GRSItem-2018,,No,Protected,,,Security guard records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.",,,No,,,,,,,,,,,,,,,,,,,02018,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2018,,,,,,,,,,,,,,,,,,,,"Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.",,,,,,,,Security Services,,,,,,,,,2018,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-16-14,,,,,,,,,,,,,,,,,,,,,,02018,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2018,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Records of guard assignments and service. Records include reports of rounds and other checks made during shifts, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.",,,,Security guard records,,,,,"Records of guard assignments and service. Records include reports of rounds and other checks made during shifts, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.",,,,,,,,,,,,,"SG-16-14,GRS-2018,2018,Security guard records,Security guard records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.,Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.,Protected,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-14,GRS-2018,2018,Security guard records,Security guard records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.,Records of guard assignments and service. Records include reports of rounds and other checks made during shifts\, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2018,,,,,,,2018,"Records of guard assignments and service. Records include reports of rounds and other checks made during shifts, as well as logs of occurrences of unusual activity. Records also detail personnel matters associated with assigning guards to shifts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Attorneys general opinions,Informal legal opinions",,,,,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Legal counsel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Legal counsel records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856176349184,,,,,,,,,,,,,,,,,,,,GRSItem-1721,,No,Public,,,Legal counsel records,,,,,,"Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.",,,No,,,,,,,,,,,,,,,,,,,01721,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,1721,,,,,,,,,,,"SG-1-5,MUN-15-11",,,,,,,,,"These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.",,,,,,,,Administrative,,,,,,,,,1721,,,,,,"GRS-1658,GRS-988",,2024-11-07T17:00:55.647Z,,,,,,,,,SG-1-74,,,,,,,,,,,,,,,,,,,,,,01721,,,,,,2015-06-01T00:00:00Z,,,,,,,GRS-1721,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,,,,,"These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing, obeying, and/or interpretation of the law.",,,,Legal counsel records,,,,,"These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing, obeying, and/or interpretation of the law.",,,,,,,,,,,,,"SG-1-74,GRS-1721,1721,Legal counsel records,Legal counsel records,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.,These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.,Public,Administrative",,,,"2893,3275",,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-74,GRS-1721,1721,Legal counsel records,Legal counsel records,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.,These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing\, obeying\, and/or interpretation of the law.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1721,,,,,,,1721,"These are legal interpretations given by attorneys at the request of governmental entities asking for guidance in enforcing, obeying, and/or interpretation of the law.",,,,,,,,,,,,,,,,,"Attorneys general opinions,Informal legal opinions,SG-1-5,MUN-15-11,GRS-1658,GRS-988",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Warrant/check - lost,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,Warrant/check - lost,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856177397760,,,,,,,,,,,,,,,,,,,,GRSItem-1837,,No,Public,,,Warrant/check - lost,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,No,,,,,,,,,,,,,,,,,,,01837,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1837,,,,,,,,,,,,,,,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,,,,,,Financial Management,,,,,,,,,1837,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-7-48,,,,,,,,,,,,,,,,,,,,,,01837,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1837,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,Warrant/check - lost,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,"SG-7-48,GRS-1837,1837,Warrant/check - lost,Warrant/check - lost,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-48,GRS-1837,1837,Warrant/check - lost,Warrant/check - lost,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1837,,,,,,,1837,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Preliminary payroll files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Preliminary payroll files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"#payrollshortcut",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856178446336,,,,,,,,,,,,,,,,,,,,GRSItem-1889,,No,Private,,,Preliminary payroll files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",,,No,,,,,,,,,,,,,,,,,,,01889,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1889,,,,,,,,,,,,,,,,,,,,"Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",,,,,,,,Payroll,,,,,,,,,1889,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-10-16,,,,,,,,,,,,,,,,,,,,,,01889,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1889,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Computer-produced, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",,,,Preliminary payroll files,,,,,"Computer-produced, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",,,,,,,,,,,,,"SG-10-16,GRS-1889,1889,Preliminary payroll files,Preliminary payroll files,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.,Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.,Private,#payrollshortcut,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-16,GRS-1889,1889,Preliminary payroll files,Preliminary payroll files,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.,Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.,Private,#payrollshortcut,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1889,,,,,,,1889,"Computer-produced, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State employee financial disclosure reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,State employee financial disclosure reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856179494912,,,,,,,,,,,,,,,,,,,,GRSItem-1923,,No,Public,,,State employee financial disclosure reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.",,,No,,,,,,,,,,,,,,,,,,,01923,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1923,,,,,,,,,,,,,,,,,,,,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,,,,,,,,Human Resources,,,,,,,,,1923,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-11-18,,,,,,,,,,,,,,,,,,,,,,01923,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1923,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,,,,State employee financial discl,,,,,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,,,,,,,,,,,,,"SG-11-18,GRS-1923,1923,State employee financial disclosure reports,State employee financial discl,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-18,GRS-1923,1923,State employee financial disclosure reports,State employee financial discl,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1923,,,,,,,1923,Reports and related documents submitted by individuals as required under the Public Officers' and Employees' Ethics Act.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Computer utilization and billing reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,Computer utilization and billing reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856179494913,,,,,,,,,,,,,,,,,,,,GRSItem-1766,,No,Public,,,Computer utilization and billing reports,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Records showing computer use by each agency and any charges for space or time.",,,No,,,,,,,,,,,,,,,,,,,01766,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1766,,,,,,,,,,,,,,,,,,,,Records showing computer use by each agency and any charges for space or time.,,,,,,,,Data Processing,,,,,,,,,1766,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-5-6,,,,,,,,,,,,,,,,,,,,,,01766,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1766,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Records showing computer use by each agency and any charges for space or time.,,,,Computer utilization and billi,,,,,Records showing computer use by each agency and any charges for space or time.,,,,,,,,,,,,,"SG-5-6,GRS-1766,1766,Computer utilization and billing reports,Computer utilization and billi,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Records showing computer use by each agency and any charges for space or time.,Records showing computer use by each agency and any charges for space or time.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-6,GRS-1766,1766,Computer utilization and billing reports,Computer utilization and billi,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Records showing computer use by each agency and any charges for space or time.,Records showing computer use by each agency and any charges for space or time.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1766,,,,,,,1766,Records showing computer use by each agency and any charges for space or time.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Higher education admitted student application records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Higher education admitted student application records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856184737792,,,,,,,,,,,,,,,,,,,,GRSItem-2041,,No,,,,Higher education admitted student application records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.",,,No,,,,,,,,,,,,,,,,,,,02041,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after graduation or separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2041,,,,,,,,,,,,,,,,,,,,"These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.",,,,,,,,"Colleges and Universities,Education",,,,,,,,,2041,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-18-6,,,,,,,,,,,,,,,,,,,,,,02041,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2041,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document admitted students' applications to the educational institution. Information may include visas, admission test, and proofs of financial support, high school transcripts, and related records.",,,,Admitted student application r,,,,,"These records document admitted students' applications to the educational institution. Information may include visas, admission test, and proofs of financial support, high school transcripts, and related records.",,,,,,,,,,,,,"SG-18-6,GRS-2041,2041,Higher education admitted student application records,Admitted student application r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.,These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.,Colleges and Universities,Education",,,,,,,,,,,,,,,,,,,,"Colleges and Universities,Education",,State Records Committee,,,,,,,,,,,,"Retain for 5 years after graduation or separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-6,GRS-2041,2041,Higher education admitted student application records,Admitted student application r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.,These records document admitted students' applications to the educational institution. Information may include visas\, admission test\, and proofs of financial support\, high school transcripts\, and related records.,Colleges and Universities,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Colleges and Universities,Education",2041,,,,,,,2041,"These records document admitted students' applications to the educational institution. Information may include visas, admission test, and proofs of financial support, high school transcripts, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after cancellation"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Canceled solicitation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Canceled solicitation files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856185786368,,,,,,,,,,,,,,,,,,,,GRSItem-1976,,No,Public,,,Canceled solicitation files,,,,,,"Retention wording changed from ""after cancellation"" to ""final action"" to meet new language requirements.,,Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.",,,No,,,,,,,,,,,,,,,,,,,01976,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2005-12-01,,,,,1976,,,,,,,,,,,,,,,,,,,,"Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.",,,,,,,,Purchasing,,,,,,,,,1976,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-13-2,,,,,,,,,,,,,,,,,,,,,,01976,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1976,,,,,,,,,,,,,,,,,,,,,,,,,,2005-12-01,,,,,,,,,"Formal solicitations of offers to provide products or services (e.g., invitations for bids, requests for proposals, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement, offers opened prior to cancellation, documentation on government action up to the time of cancellation, and evidence of cancellation.",,,,Canceled solicitation files,,,,,"Formal solicitations of offers to provide products or services (e.g., invitations for bids, requests for proposals, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement, offers opened prior to cancellation, documentation on government action up to the time of cancellation, and evidence of cancellation.",,,,,,,,,,,,,"SG-13-2,GRS-1976,1976,Canceled solicitation files,Canceled solicitation files,Item,Current,Finalized,Retention wording changed from ""after cancellation"" to ""final action"" to meet new language requirements.,,Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.,Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-2,GRS-1976,1976,Canceled solicitation files,Canceled solicitation files,Item,Current,Finalized,Retention wording changed from ""after cancellation"" to ""final action"" to meet new language requirements.,,Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.,Formal solicitations of offers to provide products or services (e.g.\, invitations for bids\, requests for proposals\, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement\, offers opened prior to cancellation\, documentation on government action up to the time of cancellation\, and evidence of cancellation.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1976,,,,,,,1976,"Formal solicitations of offers to provide products or services (e.g., invitations for bids, requests for proposals, requests for quotations) which were canceled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement, offers opened prior to cancellation, documentation on government action up to the time of cancellation, and evidence of cancellation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Suicide investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically Utah Code 76-1-301(2)(2018).",,,,Suicide investigation files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856187883520,,,,,,,,,,,,,,,,,,,,GRSItem-2026,,No,Protected,,,Suicide investigation files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76-1-301(2)(2018).,These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",,,No,,,,,,,,,,,,,,,,,,,02026,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76-1-301(2)(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-01,,,,,2026,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",,,,,,,,"Law Enforcement,Legal",,,,,,,,,2026,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-17-4,,,,,,,,,,,,,,,,,,,,,,02026,,,,,,2015-05-01T00:00:00Z,,,,,,,GRS-2026,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-01,,,,,,,,,"These case files are created as a result of a suicide investigation. These files may include the investigative report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,Suicide investigation files,,,,,"These case files are created as a result of a suicide investigation. These files may include the investigative report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,,,,,,,,,,"SG-17-4,GRS-2026,2026,Suicide investigation files,Suicide investigation files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76-1-301(2)(2018).,These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,Protected,Law Enforcement,Legal",,,,,,,,,,,,,,,,,,,,"Law Enforcement,Legal",,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-17-4,GRS-2026,2026,Suicide investigation files,Suicide investigation files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76-1-301(2)(2018).,These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,These case files are created as a result of a suicide investigation. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,Protected,Law Enforcement,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Law Enforcement,Legal",2026,,,,,,,2026,"These case files are created as a result of a suicide investigation. These files may include the investigative report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Counselor's student files,,,,,,,,,,0.094103105,,,,,,,,,,,Educational advising records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Educational advising records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student counseling,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856188932096,,,,,,,,,,,,,,,,,,,,GRSItem-2042,,No,,,,Educational advising records,,,,,,",These records document the interactions between students and advisors regarding education requirements and planning.",,,No,,,,,,,,,,,,,,,,,,,02042,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2042,,,,,,,,,,,SD-19-61,,,,,,,,,These records document the interactions between students and advisors regarding education requirements and planning.,,,,,,,,Colleges and Universities,,,,,,,,,2042,,,,,,GRS-1569,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-18-7,,,,,,,,,,,,,,,,,,,,,,02042,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2042,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,These records document the interactions between students and advisors regarding education requirements and planning.,,,,Educational advising records,,,,,These records document the interactions between students and advisors regarding education requirements and planning.,,,,,,,,,,,,,"SG-18-7,GRS-2042,2042,Educational advising records,Educational advising records,Item,Current,Finalized,,These records document the interactions between students and advisors regarding education requirements and planning.,These records document the interactions between students and advisors regarding education requirements and planning.,Student counseling,Colleges and Universities",,,,2697,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-7,GRS-2042,2042,Educational advising records,Educational advising records,Item,Current,Finalized,,These records document the interactions between students and advisors regarding education requirements and planning.,These records document the interactions between students and advisors regarding education requirements and planning.,Student counseling,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2042,,,,,,,2042,These records document the interactions between students and advisors regarding education requirements and planning.,,,,,,,,,,,,,,,,,"Counselor's student files,SD-19-61,GRS-1569",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Museum catalog records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,,,,Museum catalog records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856188932097,,,,,,,,,,,,,,,,,,,,GRSItem-2050,,No,,,,Museum catalog records,,,,,,"These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.",,,No,,,,,,,,,,,,,,,,,,,02050,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-01,,,,,2050,,,,,,,,,,,,,,,,,,,,"These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.",,,,,,,,Intrinsically Historical,,,,,,,,,2050,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-19-2,,,,,,,,,,,,,,,,,,,,,,02050,,,,,,2017-03-01T00:00:00Z,,,,,,,GRS-2050,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-01,,,,,,,,,"These records document the planning, preservation, and contents of collections and exhibitions. Included are inventories, finding aids, loans and donations, and related information.",,,,Museum catalog records,,,,,"These records document the planning, preservation, and contents of collections and exhibitions. Included are inventories, finding aids, loans and donations, and related information.",,,,,,,,,,,,,"SG-19-2,GRS-2050,2050,Museum catalog records,Museum catalog records,Item,Current,Finalized,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.,These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,Intrinsically Historical,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-19-2,GRS-2050,2050,Museum catalog records,Museum catalog records,Item,Current,Finalized,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.,These records document the planning\, preservation\, and contents of collections and exhibitions. Included are inventories\, finding aids\, loans and donations\, and related information.,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Intrinsically Historical,2050,,,,,,,2050,"These records document the planning, preservation, and contents of collections and exhibitions. Included are inventories, finding aids, loans and donations, and related information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""as part of recruitment file"" removed and destroy disposition added as part of new language update.",,,,Yes,0.094103105,,,,,,,,,,,Testing materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Testing materials,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856189980672,,,,,,,,,,,,,,,,,,,,GRSItem-1909,,No,Protected,,,Testing materials,,,,,,"Retention wording ""as part of recruitment file"" removed and destroy disposition added as part of new language update.,Value of records is based on their usefulness for carrying out the agency's current business.,Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.",,,No,,,,,,,,,,,,,,,,,,,01909,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,1909,,,,,,,,,,,,,,,,,,,,"Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.",,,,,,,,Human Resources,,,,,,,,,1909,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-11-4,,,,,,,,,,,,,,,,,,,,,,01909,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-1909,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,,,,,"Tests taken by applicants who have met the minimum requirements for a state position. Includes tests, test keys, applicants' answer sheets, test scores, and any other documents related to the testing process.",,,,Testing materials,,,,,"Tests taken by applicants who have met the minimum requirements for a state position. Includes tests, test keys, applicants' answer sheets, test scores, and any other documents related to the testing process.",,,,,,,,,,,,,"SG-11-4,GRS-1909,1909,Testing materials,Testing materials,Item,Current,Finalized,Retention wording ""as part of recruitment file"" removed and destroy disposition added as part of new language update.,Value of records is based on their usefulness for carrying out the agency's current business.,Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.,Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.,Protected,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-4,GRS-1909,1909,Testing materials,Testing materials,Item,Current,Finalized,Retention wording ""as part of recruitment file"" removed and destroy disposition added as part of new language update.,Value of records is based on their usefulness for carrying out the agency's current business.,Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.,Tests taken by applicants who have met the minimum requirements for a state position. Includes tests\, test keys\, applicants' answer sheets\, test scores\, and any other documents related to the testing process.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1909,,,,,,,1909,"Tests taken by applicants who have met the minimum requirements for a state position. Includes tests, test keys, applicants' answer sheets, test scores, and any other documents related to the testing process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student athletic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Student athletic records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083856191029248,,,,,,,,,,,,,,,,,,,,GRSItem-2044,,No,,,,Student athletic records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.",,,No,,,,,,,,,,,,,,,,,,,02044,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2044,,,,,,,,,,,,,,,,,,,,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,,,,,,,,Colleges and Universities,,,,,,,,,2044,,,,,,,,2024-11-07T17:00:55.647Z,,,,,,,,,SG-18-9,,,,,,,,,,,,,,,,,,,,,,02044,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2044,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,,,,Student athletic records,,,,,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,,,,,,,,,,,,,"SG-18-9,GRS-2044,2044,Student athletic records,Student athletic records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-9,GRS-2044,2044,Student athletic records,Student athletic records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2044,,,,,,,2044,These records document student eligibility and participation in athletic clubs and teams. They are used to monitor students athletes' medical histories during their association with the college or university athletic program.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after information is updated"" to ""after superseded"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Property information report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Property information report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859454197760,,,,,,,,,,,,,,,,,,,,GRSItem-213,,No,Public,,,Property information report,,,,,,"Retention wording changed from ""after information is updated"" to ""after superseded"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.",,,No,,,,,,,,,,,,,,,,,,,00213,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,213,,,,,,,,,,,,,,,,,,,,"This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.",,,,,,,,Assessor,,,,,,,,,213,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,CO-11-13,,,,,,,,,,,,,,,,,,,,,,00213,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-213,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"This are lists of all parcels within the county. The report includes serial number, owner's name, address, taxing district and land description.",,,,Property information report,,,,,"This are lists of all parcels within the county. The report includes serial number, owner's name, address, taxing district and land description.",,,,,,,,,,,,,"CO-11-13,GRS-213,213,Property information report,Property information report,Item,Current,Finalized,Retention wording changed from ""after information is updated"" to ""after superseded"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.,This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-13,GRS-213,213,Property information report,Property information report,Item,Current,Finalized,Retention wording changed from ""after information is updated"" to ""after superseded"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.,This are lists of all parcels within the county. The report includes serial number\, owner's name\, address\, taxing district and land description.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,213,,,,,,,213,"This are lists of all parcels within the county. The report includes serial number, owner's name, address, taxing district and land description.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""provided annual report is compiled and no litigation is pending"" to ""after completion or publication or report"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Water consumption monthly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Water consumption monthly reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859455246336,,,,,,,,,,,,,,,,,,,,GRSItem-1138,,No,Public,,,Water consumption monthly reports,,,,,,"Retention wording changed from ""provided annual report is compiled and no litigation is pending"" to ""after completion or publication or report"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",,,No,,,,,,,,,,,,,,,,,,,01138,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after completion of publication or report, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1138,,,,,,,,,,,,,,,,,,,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",,,,,,,,Public Utilities,,,,,,,,,1138,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,MUN-22-30,,,,,,,,,,,,,,,,,,,,,,01138,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1138,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,Water consumption monthly repo,,,,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,,,,,,,,,,"MUN-22-30,GRS-1138,1138,Water consumption monthly reports,Water consumption monthly repo,Item,Current,Finalized,Retention wording changed from ""provided annual report is compiled and no litigation is pending"" to ""after completion or publication or report"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-30,GRS-1138,1138,Water consumption monthly reports,Water consumption monthly repo,Item,Current,Finalized,Retention wording changed from ""provided annual report is compiled and no litigation is pending"" to ""after completion or publication or report"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1138,,,,,,,1138,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Verification report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Verification report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859456294912,,,,,,,,,,,,,,,,,,,,GRSItem-1420,,No,Public,,,Verification report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.",,,No,,,,,,,,,,,,,,,,,,,01420,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1420,,,,,,,,,,,,,,,,,,,,"This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.",,,,,,,,Food Service,,,,,,,,,1420,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-12-8,,,,,,,,,,,,,,,,,,,,,,01420,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1420,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name, date, total number of free/reduced price applications on file as of October 31, the percent sample of children selected (depending on the type of verification used), how selection was made (computer or random number table), total applications needed for verification purposes, total applications actually verified, total applications with no change in status, total applications changed category, total applications terminated because applicants failed to respond to survey, whether verification completed by December 15, and signature. The summary tracking verification form from each school includes application number, head of household selected for verification, whether free or reduced, number of children, indication of any change, date, any comments, totals, signature of verifying official, and dates report completed and submitted to State.",,,,Verification report,,,,,"This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name, date, total number of free/reduced price applications on file as of October 31, the percent sample of children selected (depending on the type of verification used), how selection was made (computer or random number table), total applications needed for verification purposes, total applications actually verified, total applications with no change in status, total applications changed category, total applications terminated because applicants failed to respond to survey, whether verification completed by December 15, and signature. The summary tracking verification form from each school includes application number, head of household selected for verification, whether free or reduced, number of children, indication of any change, date, any comments, totals, signature of verifying official, and dates report completed and submitted to State.",,,,,,,,,,,,,"SD-12-8,GRS-1420,1420,Verification report,Verification report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.,This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-8,GRS-1420,1420,Verification report,Verification report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.,This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name\, date\, total number of free/reduced price applications on file as of October 31\, the percent sample of children selected (depending on the type of verification used)\, how selection was made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. The summary tracking verification form from each school includes application number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1420,,,,,,,1420,"This is an annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. The report includes district name, date, total number of free/reduced price applications on file as of October 31, the percent sample of children selected (depending on the type of verification used), how selection was made (computer or random number table), total applications needed for verification purposes, total applications actually verified, total applications with no change in status, total applications changed category, total applications terminated because applicants failed to respond to survey, whether verification completed by December 15, and signature. The summary tracking verification form from each school includes application number, head of household selected for verification, whether free or reduced, number of children, indication of any change, date, any comments, totals, signature of verifying official, and dates report completed and submitted to State.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student daily meal payment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Student daily meal payment report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859459440640,,,,,,,,,,,,,,,,,,,,GRSItem-1520,,No,Public,,,Student daily meal payment report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.",,,No,,,,,,,,,,,,,,,,,,,01520,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1520,,,,,,,,,,,,,,,,,,,,"These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.",,,,,,,,Education,,,,,,,,,1520,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-12,,,,,,,,,,,,,,,,,,,,,,01520,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1520,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name, identification number, amount received, account balance, and total student sales.",,,,Student daily meal payment,,,,,"These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name, identification number, amount received, account balance, and total student sales.",,,,,,,,,,,,,"SD-19-12,GRS-1520,1520,Student daily meal payment report,Student daily meal payment,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.,These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-12,GRS-1520,1520,Student daily meal payment report,Student daily meal payment,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.,These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name\, identification number\, amount received\, account balance\, and total student sales.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1520,,,,,,,1520,"These reports document the daily collection of payments for meal service. This report records deposits made to the lunch and breakfast funds. It includes the student's name, identification number, amount received, account balance, and total student sales.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School monthly meals served report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,School monthly meals served report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859464683520,,,,,,,,,,,,,,,,,,,,GRSItem-1540,,No,Public,,,School monthly meals served report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.",,,No,,,,,,,,,,,,,,,,,,,01540,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1540,,,,,,,,,,,,,,,,,,,,"This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.",,,,,,,,Education,,,,,,,,,1540,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-32,,,,,,,,,,,,,,,,,,,,,,01540,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1540,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date, daily number of meals paid, number of reduced meals served, number of free meals served, total meals served to children, number of meals served to adults, paid meals, total meals, total enrollment, monthly totals, and total dollar values.",,,,School monthly meals served,,,,,"This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date, daily number of meals paid, number of reduced meals served, number of free meals served, total meals served to children, number of meals served to adults, paid meals, total meals, total enrollment, monthly totals, and total dollar values.",,,,,,,,,,,,,"SD-19-32,GRS-1540,1540,School monthly meals served report,School monthly meals served,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.,This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-32,GRS-1540,1540,School monthly meals served report,School monthly meals served,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.,This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of free meals served\, total meals served to children\, number of meals served to adults\, paid meals\, total meals\, total enrollment\, monthly totals\, and total dollar values.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1540,,,,,,,1540,"This is a monthly report of all meals served. Copies of the report are submitted to the district's food service manager. The reports include date, daily number of meals paid, number of reduced meals served, number of free meals served, total meals served to children, number of meals served to adults, paid meals, total meals, total enrollment, monthly totals, and total dollar values.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Trouble control report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Trouble control report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859467829248,,,,,,,,,,,,,,,,,,,,GRSItem-1171,,No,Public,,,Trouble control report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.",,,No,,,,,,,,,,,,,,,,,,,01171,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,1171,,,,,,,,,,,,,,,,,,,,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.",,,,,,,,Public Works,,,,,,,,,1171,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,MUN-23-25,,,,,,,,,,,,,,,,,,,,,,01171,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1171,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,,,,,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location, name of person reporting, date, time, report of trouble, description of trouble found, repair made, by whom, time arrived and time completed.",,,,Trouble control report,,,,,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location, name of person reporting, date, time, report of trouble, description of trouble found, repair made, by whom, time arrived and time completed.",,,,,,,,,,,,,"MUN-23-25,GRS-1171,1171,Trouble control report,Trouble control report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.,This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-25,GRS-1171,1171,Trouble control report,Trouble control report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.,This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1171,,,,,,,1171,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location, name of person reporting, date, time, report of trouble, description of trouble found, repair made, by whom, time arrived and time completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Early graduation certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Early graduation certificates,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859470974976,,,,,,,,,,,,,,,,,,,,GRSItem-1490,,No,Public,,,Early graduation certificates,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.",,,No,,,,,,,,,,,,,,,,,,,01490,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1490,,,,,,,,,,,,,,,,,,,,"These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.",,,,,,,,Education,,,,,,,,,1490,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-17-15,,,,,,,,,,,,,,,,,,,,,,01490,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1490,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by, Utah Administrative Code, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name, social security number, address, and telephone number.",,,,Early graduation certificates,,,,,"These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by, Utah Administrative Code, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name, social security number, address, and telephone number.",,,,,,,,,,,,,"SD-17-15,GRS-1490,1490,Early graduation certificates,Early graduation certificates,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.,These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-15,GRS-1490,1490,Early graduation certificates,Early graduation certificates,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.,These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution\, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by\, Utah Administrative Code\, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name\, social security number\, address\, and telephone number.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1490,,,,,,,1490,"These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh grade year and enters a Utah post-secondary institution, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by, Utah Administrative Code, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name, social security number, address, and telephone number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'provided student has left junior high' to 'after separation' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Student fee waiver records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Student fee waiver records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859477266432,,,,,,,,,,,,,,,,,,,,GRSItem-1522,,No,Private,,,Student fee waiver records,,,,,,"Retention wording changed from 'provided student has left junior high' to 'after separation' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,No,,,,,,,,,,,,,,,,,,,01522,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,1522,,,,,,,,,,,,,,,,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,Education,,,,,,,,,1522,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-14,,,,,,,,,,,,,,,,,,,,,,01522,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1522,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,Student fee waiver records,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,,,,,,"SD-19-14,GRS-1522,1522,Student fee waiver records,Student fee waiver records,Item,Current,Finalized,Retention wording changed from 'provided student has left junior high' to 'after separation' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-14,GRS-1522,1522,Student fee waiver records,Student fee waiver records,Item,Current,Finalized,Retention wording changed from 'provided student has left junior high' to 'after separation' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1522,,,,,,,1522,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(2008). The application is sent to all students with a statement of fees owed as part of the registration process. They are completed annually. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student membership summary records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student membership summary records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859481460736,,,,,,,,,,,,,,,,,,,,GRSItem-1559,,No,Public,,,Student membership summary records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",,,No,,,,,,,,,,,,,,,,,,,01559,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1559,,,,,,,,,,,,,,,,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",,,,,,,,Education,,,,,,,,,1559,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-51,,,,,,,,,,,,,,,,,,,,,,01559,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1559,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,Student membership summary rec,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,,,,,,,,,,"SD-19-51,GRS-1559,1559,Student membership summary records,Student membership summary rec,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-51,GRS-1559,1559,Student membership summary records,Student membership summary rec,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1559,,,,,,,1559,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'provided any questionable actions are transferred to cassette tape' removed to fit new language requirements.,,,,,0.094103105,,,,,,,,,,,Dispatch tape recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Dispatch tape recordings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859482509312,,,,,,,,,,,,,,,,,,,,GRSItem-1222,,No,Private,,,Dispatch tape recordings,,,,,,"Retention wording 'provided any questionable actions are transferred to cassette tape' removed to fit new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.",,,No,,,,,,,,,,,,,,,,,,,01222,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,1222,,,,,,,,,,,,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,Fire Department,,,,,,,,,1222,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,MUN-26-5,,,,,,,,,,,,,,,,,,,,,,01222,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1222,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,Dispatch tape recordings,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,,,,,,"MUN-26-5,GRS-1222,1222,Dispatch tape recordings,Dispatch tape recordings,Item,Current,Finalized,Retention wording 'provided any questionable actions are transferred to cassette tape' removed to fit new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Private,Fire Department",,,,,,,,,,,,,,,,,,,,Fire Department,,State Records Committee,,,,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-5,GRS-1222,1222,Dispatch tape recordings,Dispatch tape recordings,Item,Current,Finalized,Retention wording 'provided any questionable actions are transferred to cassette tape' removed to fit new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1222,,,,,,,1222,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Safety self-inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Safety self-inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859483557888,,,,,,,,,,,,,,,,,,,,GRSItem-1385,,No,Public,,,Safety self-inspection reports,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,No,,,,,,,,,,,,,,,,,,,01385,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1385,,,,,,,,,,,,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,Risk Management,,,,,,,,,1385,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-8-8,,,,,,,,,,,,,,,,,,,,,,01385,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1385,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,Safety self-inspection reports,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,"SD-8-8,GRS-1385,1385,Safety self-inspection reports,Safety self-inspection reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Risk Management",,,,,,,,,,,,,,,,,,,,Risk Management,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-8,GRS-1385,1385,Safety self-inspection reports,Safety self-inspection reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey\, cafeteria/kitchen survey\, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1385,,,,,,,1385,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are three separate required survey forms including the general survey, cafeteria/kitchen survey, and playground survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Risk Management for evaluation by April 1st. These survey forms includes district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""final expenditure filed"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,Title I records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Title I records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859485655040,,,,,,,,,,,,,,,,,,,,GRSItem-1480,,No,Private,,,Title I records,,,,,,"Retention changed from ""final expenditure filed"" to ""final action"".,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.",,,No,,,,,,,,,,,,,,,,,,,01480,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1480,,,,,,,,,,,,,,,,,,,,"These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.",,,,,,,,Education,,,,,,,,,1480,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-17-4,,,,,,,,,,,,,,,,,,,,,,01480,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1480,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for, or used in place of, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.",,,,Title I records,,,,,"These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for, or used in place of, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.",,,,,,,,,,,,,"SD-17-4,GRS-1480,1480,Title I records,Title I records,Item,Current,Finalized,Retention changed from ""final expenditure filed"" to ""final action"".,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.,These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-4,GRS-1480,1480,Title I records,Title I records,Item,Current,Finalized,Retention changed from ""final expenditure filed"" to ""final action"".,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.,These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional\, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for\, or used in place of\, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student\, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1480,,,,,,,1480,"These files document participation in the federally funded Title I program in accordance with 34 CFR 200 (1997). Title I is designed to be a supplemental funding source which provides additional, or supplemental educational opportunities to students from ""low-income or economically disadvantaged families."" These funds cannot be substituted for, or used in place of, other monies such as state and local funds to pay for student's basic education. Title I funds go to a district's poorest schools but excess funds may be used to help any low-achieving student, not just those from economically disadvantaged families. Title I funds are designed to assist with school reform and to improve the quality of student educational opportunities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Non-resident student report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Non-resident student report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859488800768,,,,,,,,,,,,,,,,,,,,GRSItem-1493,,No,Public,,,Non-resident student report,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.",,,No,,,,,,,,,,,,,,,,,,,01493,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,1493,,,,,,,,,,,,,,,,,,,,"This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.",,,,,,,,Education,,,,,,,,,1493,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-17-18,,,,,,,,,,,,,,,,,,,,,,01493,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1493,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,,,,,"This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district, number of days nonresident students enrolled, and grade level of nonresident students.",,,,Non-resident student report,,,,,"This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district, number of days nonresident students enrolled, and grade level of nonresident students.",,,,,,,,,,,,,"SD-17-18,GRS-1493,1493,Non-resident student report,Non-resident student report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.,This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-18,GRS-1493,1493,Non-resident student report,Non-resident student report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.,This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district\, number of days nonresident students enrolled\, and grade level of nonresident students.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1493,,,,,,,1493,"This report documents non-resident students attending schools within the district and is submitted to the State Office of Education. ""Resident districts pay nonresident district one-half the amount by which the resident district's per student expenditure exceeds the value of the state's contribution"" to district in accordance with UCA 53A-2-210(2) (2008). The report is separated by school and includes district, number of days nonresident students enrolled, and grade level of nonresident students.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Student discipline files,Counselor's student files",,,,,Retention wording changed from 'Retain until issue resolved AND administrative need ends and then destroy. Do not retain past graduation.' to 'retain until resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Student discipline,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Student discipline,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"UCA 53A-11-901 and 902 (2010)\, UCA 53A-11-907 (2013). Participants felt it important to allow the school to destroy these at any time the school feels the record has served its purpose.",,,,,,1815083859490897920,,,,,,,,,,,,,,,,,,,,GRSItem-1504,,No,,,,Student discipline,,,,,,"Retention wording changed from 'Retain until issue resolved AND administrative need ends and then destroy. Do not retain past graduation.' to 'retain until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.,UCA 53A-11-901 and 902 (2010)\, UCA 53A-11-907 (2013). Participants felt it important to allow the school to destroy these at any time the school feels the record has served its purpose.",,,No,,,,,,,,,,,,,,,,,,,01504,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1504,,,,,,,,,,,"SD-19-48,SD-19-61",,,,,,,,,"Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.",,,,,,,,Education,,,,,,,,,1504,,,,,,"GRS-1556,GRS-1569",,2024-11-07T17:00:58.884Z,,,,,,,,,SD-17-30,,,,,,,,,,,,,,,,,,,,,,01504,,,,,,2013-08-01T00:00:00Z,,,,,,,GRS-1504,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-08,,,,,,,,,"Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment, threatens or harms persons or property, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.",,,,Student discipline,,,,,"Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment, threatens or harms persons or property, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.",,,,,,,,,,,,,"SD-17-30,GRS-1504,1504,Student discipline,Student discipline,Item,Current,Finalized,Retention wording changed from 'Retain until issue resolved AND administrative need ends and then destroy. Do not retain past graduation.' to 'retain until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.,UCA 53A-11-901 and 902 (2010)\, UCA 53A-11-907 (2013). Participants felt it important to allow the school to destroy these at any time the school feels the record has served its purpose.,Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.,Education",,,,"2679,2697",,,,,,,,,,,,,,,,Education,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-30,GRS-1504,1504,Student discipline,Student discipline,Item,Current,Finalized,Retention wording changed from 'Retain until issue resolved AND administrative need ends and then destroy. Do not retain past graduation.' to 'retain until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.,UCA 53A-11-901 and 902 (2010)\, UCA 53A-11-907 (2013). Participants felt it important to allow the school to destroy these at any time the school feels the record has served its purpose.,Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment\, threatens or harms persons or property\, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1504,,,,,,,1504,"Student misconduct may be the subject of disciplinary action if the conduct disrupts the educational environment, threatens or harms persons or property, or disrupt school activities. Any record or information that is created or used to address student misconduct is included.",,,,,,,,,,,,,,,,,"Student discipline files,Counselor's student files,SD-19-48,SD-19-61,GRS-1556,GRS-1569",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Historian's books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value as they contribute to teh knowledge and understanding of the people and cummunities of our state.,,,,Historian's books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859491946496,,,,,,,,,,,,,,,,,,,,GRSItem-1530,,No,Public,,,Historian's books,,,,,,"These records have historical value as they contribute to teh knowledge and understanding of the people and cummunities of our state.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.",,,No,,,,,,,,,,,,,,,,,,,01530,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value as they contribute to teh knowledge and understanding of the people and cummunities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-12-01,,,,,1530,,,,,,,,,,,,,,,,,,,,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,,,,,,,,Education,,,,,,,,,1530,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-22,,,,,,,,,,,,,,,,,,,,,,01530,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1530,,,,,,,,,,,,,,,,,,,,,,,,,,1999-12-01,,,,,,,,,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,,,,Historian's books,,,,,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,,,,,,,,,,,,,"SD-19-22,GRS-1530,1530,Historian's books,Historian's books,Item,Current,Finalized,These records have historical value as they contribute to teh knowledge and understanding of the people and cummunities of our state.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-22,GRS-1530,1530,Historian's books,Historian's books,Item,Current,Finalized,These records have historical value as they contribute to teh knowledge and understanding of the people and cummunities of our state.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1530,,,,,,,1530,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Activity reports,Animal citations,Animal master report cards,Complaint records,Dog license records,Master logs,Animal adoption agreements,Animal adoption agreements,Bite reports,Controlled substances euthanasia license records,Controlled substances euthanasia log,Bite reports,Controlled substances euthanasia license records,Controlled substances euthanasia log,Animal control activity reports,Animal citations,Animal master report cards,Complaint records,Dog license records,Master logs",,,,,"Utah Code 11-46-303 (4) 3 years for sterilization and vaccination.?70A-2-725: 4 year statute of limitations in contracts for sale??Utah Code 11-46 ""Animal Welfare Act""??",,,,Yes,0.094103105,,,,,,,,,,,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Animal control records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859495092224,,,,,,,,,,,,,,,,,,,,GRSItem-1714,,No,Public,,,Animal control records,,,,,,"Utah Code 11-46-303 (4) 3 years for sterilization and vaccination.?70A-2-725: 4 year statute of limitations in contracts for sale??Utah Code 11-46 ""Animal Welfare Act""??,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.",,,No,,,,,,,,,,,,,,,,,,,01714,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after resolution of issue, expiration of license, or final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,1714,,,,,,,,,,,"CO-20-1,CO-20-3,CO-20-4,CO-20-6,CO-20-10,CO-20-11,CO-20-2,MUN-14-8,MUN-14-9,MUN-14-11,MUN-14-12,CO-20-5,CO-20-8,CO-20-9,MUN-14-1,MUN-14-2,MUN-14-3,MUN-14-4,MUN-14-6,MUN-14-7",,,,,,,,,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.",,,,,,,,Administrative,,,,,,,,,1714,,,,,,"GRS-427,GRS-429,GRS-430,GRS-432,GRS-436,GRS-437,GRS-428,GRS-973,GRS-974,GRS-976,GRS-977,GRS-431,GRS-434,GRS-435,GRS-966,GRS-967,GRS-968,GRS-969,GRS-971,GRS-972",,2024-11-07T17:00:58.884Z,,,,,,,,,SG-1-67,,,,,,,,,,,,,,,,,,,,,,01714,,,,,,2014-12-01T00:00:00Z,,,,,,,GRS-1714,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents, licenses, euthanasia, adoptions, investigations, citations, complaints and related records.",,,,Animal control records,,,,,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents, licenses, euthanasia, adoptions, investigations, citations, complaints and related records.",,,,,,,,,,,,,"SG-1-67,GRS-1714,1714,Animal control records,Animal control records,Item,Current,Finalized,Utah Code 11-46-303 (4) 3 years for sterilization and vaccination.?70A-2-725: 4 year statute of limitations in contracts for sale??Utah Code 11-46 ""Animal Welfare Act""??,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.,These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.,Public,Administrative",,,,"3269,3270,3271,3272,3273,3274,3300,3528,3529,3530,3531,20120,20121,20122,20133,20134,20135,20136,20138,20139",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,,,,,,,,"Retain for 5 years after resolution of issue, expiration of license, or final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-67,GRS-1714,1714,Animal control records,Animal control records,Item,Current,Finalized,Utah Code 11-46-303 (4) 3 years for sterilization and vaccination.?70A-2-725: 4 year statute of limitations in contracts for sale??Utah Code 11-46 ""Animal Welfare Act""??,Value of records is based on their usefulness for carrying out the agency’s current business.,These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.,These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1714,,,,,,,1714,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents, licenses, euthanasia, adoptions, investigations, citations, complaints and related records.",,,,,,,,,,,,,,,,,"Activity reports,Animal citations,Animal master report cards,Complaint records,Dog license records,Master logs,Animal adoption agreements,Animal adoption agreements,Bite reports,Controlled substances euthanasia license records,Controlled substances euthanasia log,Bite reports,Controlled substances euthanasia license records,Controlled substances euthanasia log,Animal control activity reports,Animal citations,Animal master report cards,Complaint records,Dog license records,Master logs,CO-20-1,CO-20-3,CO-20-4,CO-20-6,CO-20-10,CO-20-11,CO-20-2,MUN-14-8,MUN-14-9,MUN-14-11,MUN-14-12,CO-20-5,CO-20-8,CO-20-9,MUN-14-1,MUN-14-2,MUN-14-3,MUN-14-4,MUN-14-6,MUN-14-7,GRS-427,GRS-429,GRS-430,GRS-432,GRS-436,GRS-437,GRS-428,GRS-973,GRS-974,GRS-976,GRS-977,GRS-431,GRS-434,GRS-435,GRS-966,GRS-967,GRS-968,GRS-969,GRS-971,GRS-972",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grant control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Grant control files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859496140800,,,,,,,,,,,,,,,,,,,,GRSItem-1744,,No,Public,,,Grant control files,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.",,,No,,,,,,,,,,,,,,,,,,,01744,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1744,,,,,,,,,,,,,,,,,,,,"Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.",,,,,,,,Budget,,,,,,,,,1744,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-2-10,,,,,,,,,,,,,,,,,,,,,,01744,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1744,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Indices, registers, logs, or other records relating to control of assigning numbers or identifying projects, applications, and grants.",,,,Grant control files,,,,,"Indices, registers, logs, or other records relating to control of assigning numbers or identifying projects, applications, and grants.",,,,,,,,,,,,,"SG-2-10,GRS-1744,1744,Grant control files,Grant control files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.,Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.,Public,Budget",,,,,,,,,,,,,,,,,,,,Budget,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-10,GRS-1744,1744,Grant control files,Grant control files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.,Indices\, registers\, logs\, or other records relating to control of assigning numbers or identifying projects\, applications\, and grants.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1744,,,,,,,1744,"Indices, registers, logs, or other records relating to control of assigning numbers or identifying projects, applications, and grants.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","State general obligation bonds,State revenue bonds,Bond issue files,Revenue bonds",,,,,"Retention wording changed from ""after final maturity"" to ""after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Bond official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,Disposition is based on the secondary historical value to researchers interested in business activities in Utah.,,,,Bond official transcripts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859497189376,,,,,,,,,,,,,,,,,,,,GRSItem-1799,,No,Public,,,Bond official transcripts,,,,,,"Retention wording changed from ""after final maturity"" to ""after final action"" to meet new language requirements.,Disposition is based on the secondary historical value to researchers interested in business activities in Utah.,Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.,UCA 67-4-1(1)(h)(1998)?UCA 17-24-1(1)(2012)",,,No,,,,,,,,,,,,,,,,,,,01799,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,Disposition is based on the secondary historical value to researchers interested in business activities in Utah.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-12-01,,,,,1799,,,,,,,,,,,"SG-7-36,SG-7-37,CO-2-2,CO-2-8",,,,,,,,,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.",,,,,,,,Financial Management,,,,,,,,,1799,,,,,,"GRS-1825,GRS-1826,GRS-52,GRS-58",,2024-11-07T17:00:58.884Z,,,,,,,,,SG-7-10,,,,,,,,,,,,,,,,,,,,,,01799,,,,,UCA 67-4-1(1)(h)(1998)?UCA 17-24-1(1)(2012),2013-12-01T00:00:00Z,,,,,,,GRS-1799,,,,,,,,,,,,,,,,,,,,,,,,,,2013-12-01,,,,,,,,,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust, leases, authorizing resolutions, offering documents, certificates, specimen bonds, etc.",,,,Bond official transcripts,,,,,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust, leases, authorizing resolutions, offering documents, certificates, specimen bonds, etc.",,,,,,,,,,,,,"SG-7-10,GRS-1799,1799,Bond official transcripts,Bond official transcripts,Item,Current,Finalized,Retention wording changed from ""after final maturity"" to ""after final action"" to meet new language requirements.,Disposition is based on the secondary historical value to researchers interested in business activities in Utah.,Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.,UCA 67-4-1(1)(h)(1998)?UCA 17-24-1(1)(2012),Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.,Public,Financial Management",,,,"2962,2963,3065,3071",,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-7-10,GRS-1799,1799,Bond official transcripts,Bond official transcripts,Item,Current,Finalized,Retention wording changed from ""after final maturity"" to ""after final action"" to meet new language requirements.,Disposition is based on the secondary historical value to researchers interested in business activities in Utah.,Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.,UCA 67-4-1(1)(h)(1998)?UCA 17-24-1(1)(2012),Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1799,,,,,,,1799,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust, leases, authorizing resolutions, offering documents, certificates, specimen bonds, etc.",,,,,,,,,,,,,,,,,"State general obligation bonds,State revenue bonds,Bond issue files,Revenue bonds,SG-7-36,SG-7-37,CO-2-2,CO-2-8,GRS-1825,GRS-1826,GRS-52,GRS-58",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Full-time employee report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Full-time employee report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859498237952,,,,,,,,,,,,,,,,,,,,GRSItem-1879,,No,Private,,,Full-time employee report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Report which informs users of the full-time equivalent count for each agency.",,,No,,,,,,,,,,,,,,,,,,,01879,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1879,,,,,,,,,,,,,,,,,,,,Report which informs users of the full-time equivalent count for each agency.,,,,,,,,Payroll,,,,,,,,,1879,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-10-6,,,,,,,,,,,,,,,,,,,,,,01879,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1879,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Report which informs users of the full-time equivalent count for each agency.,,,,Full-time employee report,,,,,Report which informs users of the full-time equivalent count for each agency.,,,,,,,,,,,,,"SG-10-6,GRS-1879,1879,Full-time employee report,Full-time employee report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Report which informs users of the full-time equivalent count for each agency.,Report which informs users of the full-time equivalent count for each agency.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-6,GRS-1879,1879,Full-time employee report,Full-time employee report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Report which informs users of the full-time equivalent count for each agency.,Report which informs users of the full-time equivalent count for each agency.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1879,,,,,,,1879,Report which informs users of the full-time equivalent count for each agency.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School monthly meals payment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,School monthly meals payment report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859499286528,,,,,,,,,,,,,,,,,,,,GRSItem-1541,,No,Public,,,School monthly meals payment report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,No,,,,,,,,,,,,,,,,,,,01541,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,1541,,,,,,,,,,,,,,,,,,,,"This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,,,,,,Education,,,,,,,,,1541,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SD-19-33,,,,,,,,,,,,,,,,,,,,,,01541,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1541,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,,,,,"This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,School monthly meals payment,,,,,"This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,"SD-19-33,GRS-1541,1541,School monthly meals payment report,School monthly meals payment,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-33,GRS-1541,1541,School monthly meals payment report,School monthly meals payment,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1541,,,,,,,1541,"This report is submitted monthly with bank deposit slips to the district's business administrator. It reports monies collected for school meals served during the month and is used by the district to reconcile bank deposits. It includes amounts collected from teachers and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Government records access and management act (grama) municipal appeals case fil,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) school district appeals ca,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) county appeals case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records are historical as they provide evidence of the precedence set and the decisions made by appeals boards.,,,,Government records access and management act (grama) appeals board case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859500335104,,,,,,,,,,,,,,,,,,,,GRSItem-1715,,No,Public,,,Government records access and management act (grama) appeals board case files,,,,,,"These records are historical as they provide evidence of the precedence set and the decisions made by appeals boards.,These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.",,,No,,,,,,,,,,,,,,,,,,,01715,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records are historical as they provide evidence of the precedence set and the decisions made by appeals boards.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,1715,,,,,,,,,,,"MUN-1-30,MUN-1-31,SD-1-10,SD-1-11,CO-1-40",,,,,,,,,"These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.",,,,,,,,Administrative,,,,,,,,,1715,,,,,,"GRS-763,GRS-764,GRS-1258,GRS-1259,GRS-40",,2024-11-07T17:00:58.884Z,,,,,,,,,SG-1-68,,,,,,,,,,,,,,,,,,,,,,01715,,,,,,2014-12-01T00:00:00Z,,,,,,,GRS-1715,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These files document all appeals submitted to records appeals boards. These case files include requests, denials, appeals, decisions, and any other documentation concerning the appeals process.",,,,Government records access and,,,,,"These files document all appeals submitted to records appeals boards. These case files include requests, denials, appeals, decisions, and any other documentation concerning the appeals process.",,,,,,,,,,,,,"SG-1-68,GRS-1715,1715,Government records access and management act (grama) appeals board case files,Government records access and,Item,Current,Finalized,These records are historical as they provide evidence of the precedence set and the decisions made by appeals boards.,These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.,These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.,Public,Administrative",,,,"3413,3414,3490,3492,20118",,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-68,GRS-1715,1715,Government records access and management act (grama) appeals board case files,Government records access and,Item,Current,Finalized,These records are historical as they provide evidence of the precedence set and the decisions made by appeals boards.,These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.,These files document all appeals submitted to records appeals boards. These case files include requests\, denials\, appeals\, decisions\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1715,,,,,,,1715,"These files document all appeals submitted to records appeals boards. These case files include requests, denials, appeals, decisions, and any other documentation concerning the appeals process.",,,,,,,,,,,,,,,,,"Government records access and management act (grama) municipal appeals case fil,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) school district appeals ca,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) county appeals case files,MUN-1-30,MUN-1-31,SD-1-10,SD-1-11,CO-1-40,GRS-763,GRS-764,GRS-1258,GRS-1259,GRS-40",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Telecommunications service records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Telecommunications service records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859501383680,,,,,,,,,,,,,,,,,,,,GRSItem-1754,,No,Public,,,Telecommunications service records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.",,,No,,,,,,,,,,,,,,,,,,,01754,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1754,,,,,,,,,,,,,,,,,,,,"Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.",,,,,,,,Communication,,,,,,,,,1754,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-4-6,,,,,,,,,,,,,,,,,,,,,,01754,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1754,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Telecommunications general files including plans, reports, and other records pertaining to equipment requests, telephone service, and other similar services.",,,,Telecommunications service rec,,,,,"Telecommunications general files including plans, reports, and other records pertaining to equipment requests, telephone service, and other similar services.",,,,,,,,,,,,,"SG-4-6,GRS-1754,1754,Telecommunications service records,Telecommunications service rec,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.,Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-6,GRS-1754,1754,Telecommunications service records,Telecommunications service rec,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.,Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and other similar services.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1754,,,,,,,1754,"Telecommunications general files including plans, reports, and other records pertaining to equipment requests, telephone service, and other similar services.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Cash receipt transaction form (fi-33),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,Cash receipt transaction form (fi-33),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859502432256,,,,,,,,,,,,,,,,,,,,GRSItem-1806,,No,Public,,,Cash receipt transaction form (fi-33),,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.",,,No,,,,,,,,,,,,,,,,,,,01806,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1806,,,,,,,,,,,,,,,,,,,,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,,,,,,,,Financial Management,,,,,,,,,1806,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-7-17,,,,,,,,,,,,,,,,,,,,,,01806,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1806,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,,,,Cash receipt transaction form,,,,,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,,,,,,,,,,,,,"SG-7-17,GRS-1806,1806,Cash receipt transaction form (fi-33),Cash receipt transaction form,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-17,GRS-1806,1806,Cash receipt transaction form (fi-33),Cash receipt transaction form,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1806,,,,,,,1806,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Press releases,Public relations files,Press release files,Press release files,Public relations files,Public release files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Public relations records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"proclamation,speeches,press release,communications,social media,website,post,blog,proclamations",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859502432257,,,,,,,,,,,,,,,,,,,,GRSItem-1716,,No,Public,,,Public relations records,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.",,,No,,,,,,,,,,,,,,,,,,,01716,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,1716,,,,,,,,,,,"SG-15-8,CO-1-23,SD-1-22,CO-1-20,MUN-1-19,MUN-1-20",,,,,,,,,"These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.",,,,,,,,Administrative,,,,,,,,,1716,,,,,,"GRS-2002,GRS-23,GRS-1270,GRS-20,GRS-754,GRS-755",,2024-11-07T17:00:58.884Z,,,,,,,,,SG-1-69,,,,,,,,,,,,,,,,,,,,,,01716,,,,,,2014-12-01T00:00:00Z,,,,,,,GRS-1716,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These records, regardless of format or mode of transmission, are created for distribution to the news media or public. Records include speeches, press releases, public announcements or similar records.",,,,Public relations records,,,,,"These records, regardless of format or mode of transmission, are created for distribution to the news media or public. Records include speeches, press releases, public announcements or similar records.",,,,,,,,,,,,,"SG-1-69,GRS-1716,1716,Public relations records,Public relations records,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.,These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.,Public,proclamation,speeches,press release,communications,social media,website,post,blog,proclamations,Administrative",,,,"3042,3142,3474,20117,20129,20130",,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-69,GRS-1716,1716,Public relations records,Public relations records,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.,These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.,Public,proclamation,speeches,press release,communications,social media,website,post,blog,proclamations,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1716,,,,,,,1716,"These records, regardless of format or mode of transmission, are created for distribution to the news media or public. Records include speeches, press releases, public announcements or similar records.",,,,,,,,,,,,,,,,,"Press releases,Public relations files,Press release files,Press release files,Public relations files,Public release files,SG-15-8,CO-1-23,SD-1-22,CO-1-20,MUN-1-19,MUN-1-20,GRS-2002,GRS-23,GRS-1270,GRS-20,GRS-754,GRS-755",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""administrative need ends"" to ""resolution of issue"" to meet language requirements.",,,,,0.094103105,,,,,,,,,,,Computer job schedules and reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Computer job schedules and reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859504529408,,,,,,,,,,,,,,,,,,,,GRSItem-1763,,No,Public,,,Computer job schedules and reports,,,,,,"Retention wording changed from ""administrative need ends"" to ""resolution of issue"" to meet language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.",,,No,,,,,,,,,,,,,,,,,,,01763,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1763,,,,,,,,,,,,,,,,,,,,"Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.",,,,,,,,Data Processing,,,,,,,,,1763,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-5-3,,,,,,,,,,,,,,,,,,,,,,01763,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1763,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Schedules or similar records showing computer jobs to be run, and other reports by computer operators or programmers of work performed.",,,,Computer job schedules and rep,,,,,"Schedules or similar records showing computer jobs to be run, and other reports by computer operators or programmers of work performed.",,,,,,,,,,,,,"SG-5-3,GRS-1763,1763,Computer job schedules and reports,Computer job schedules and rep,Item,Current,Finalized,Retention wording changed from ""administrative need ends"" to ""resolution of issue"" to meet language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.,Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-3,GRS-1763,1763,Computer job schedules and reports,Computer job schedules and rep,Item,Current,Finalized,Retention wording changed from ""administrative need ends"" to ""resolution of issue"" to meet language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.,Schedules or similar records showing computer jobs to be run\, and other reports by computer operators or programmers of work performed.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1763,,,,,,,1763,"Schedules or similar records showing computer jobs to be run, and other reports by computer operators or programmers of work performed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,State performance bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,State performance bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859504529409,,,,,,,,,,,,,,,,,,,,GRSItem-1819,,No,Public,,,State performance bonds,,,,,,"Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.",,,No,,,,,,,,,,,,,,,,,,,01819,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1819,,,,,,,,,,,,,,,,,,,,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,,,,,,,,Financial Management,,,,,,,,,1819,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-7-30,,,,,,,,,,,,,,,,,,,,,,01819,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1819,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,,,,State performance bonds,,,,,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,,,,,,,,,,,,,"SG-7-30,GRS-1819,1819,State performance bonds,State performance bonds,Item,Current,Finalized,Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-30,GRS-1819,1819,State performance bonds,State performance bonds,Item,Current,Finalized,Retention wording changed from ""after expiration"" to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency’s current business.,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1819,,,,,,,1819,Bonds made payable to the state conditional to the performance of all activity requirements and state and federal law.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave category changes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Leave category changes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859505577984,,,,,,,,,,,,,,,,,,,,GRSItem-1885,,No,Private,,,Leave category changes,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.",,,No,,,,,,,,,,,,,,,,,,,01885,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1885,,,,,,,,,,,,,,,,,,,,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,,,,,,,,Payroll,,,,,,,,,1885,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-10-12,,,,,,,,,,,,,,,,,,,,,,01885,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1885,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,,,,Leave category changes,,,,,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,,,,,,,,,,,,,"SG-10-12,GRS-1885,1885,Leave category changes,Leave category changes,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-12,GRS-1885,1885,Leave category changes,Leave category changes,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1885,,,,,,,1885,Report showing changes made if an employee does not have enough leave and payroll program must make adjustments from another category.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Computer transaction reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Computer transaction reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859506626560,,,,,,,,,,,,,,,,,,,,GRSItem-1764,,No,Public,,,Computer transaction reports,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.",,,No,,,,,,,,,,,,,,,,,,,01764,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1764,,,,,,,,,,,,,,,,,,,,"Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.",,,,,,,,Data Processing,,,,,,,,,1764,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-5-4,,,,,,,,,,,,,,,,,,,,,,01764,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1764,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Reports showing data processing transactions that were accepted, rejected, suspended, or processed.",,,,Computer transaction reports,,,,,"Reports showing data processing transactions that were accepted, rejected, suspended, or processed.",,,,,,,,,,,,,"SG-5-4,GRS-1764,1764,Computer transaction reports,Computer transaction reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.,Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-4,GRS-1764,1764,Computer transaction reports,Computer transaction reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.,Reports showing data processing transactions that were accepted\, rejected\, suspended\, or processed.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1764,,,,,,,1764,"Reports showing data processing transactions that were accepted, rejected, suspended, or processed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Trust financial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,Trust financial records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859506626561,,,,,,,,,,,,,,,,,,,,GRSItem-1858,,No,,,,Trust financial records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.",,,No,,,,,,,,,,,,,,,,,,,01858,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,1858,,,,,,,,,,,,,,,,,,,,"These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.",,,,,,,,Financial Management,,,,,,,,,1858,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-7-69,,,,,,,,,,,,,,,,,,,,,,01858,,,,,,2016-12-01T00:00:00Z,,,,,,,GRS-1858,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,,,,,"These are records related to monies handled under the terms of a trust. Information may include property taxes, insurance premiums, mortgage and related records.",,,,Trust financial records,,,,,"These are records related to monies handled under the terms of a trust. Information may include property taxes, insurance premiums, mortgage and related records.",,,,,,,,,,,,,"SG-7-69,GRS-1858,1858,Trust financial records,Trust financial records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.,These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-69,GRS-1858,1858,Trust financial records,Trust financial records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations. ,These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.,These are records related to monies handled under the terms of a trust. Information may include property taxes\, insurance premiums\, mortgage and related records.,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1858,,,,,,,1858,"These are records related to monies handled under the terms of a trust. Information may include property taxes, insurance premiums, mortgage and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Schedule six planning report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Schedule six planning report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859507675136,,,,,,,,,,,,,,,,,,,,GRSItem-1894,,No,Private,,,Schedule six planning report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.",,,No,,,,,,,,,,,,,,,,,,,01894,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1894,,,,,,,,,,,,,,,,,,,,"Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.",,,,,,,,Payroll,,,,,,,,,1894,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-10-21,,,,,,,,,,,,,,,,,,,,,,01894,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1894,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,"Compilation of position control files, which keep track of positions that have been authorized by the Department of Human Resource Management, used for budget justification and planning. Information includes number of positions and their cost.",,,,Schedule six planning report,,,,,"Compilation of position control files, which keep track of positions that have been authorized by the Department of Human Resource Management, used for budget justification and planning. Information includes number of positions and their cost.",,,,,,,,,,,,,"SG-10-21,GRS-1894,1894,Schedule six planning report,Schedule six planning report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.,Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-21,GRS-1894,1894,Schedule six planning report,Schedule six planning report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.,Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1894,,,,,,,1894,"Compilation of position control files, which keep track of positions that have been authorized by the Department of Human Resource Management, used for budget justification and planning. Information includes number of positions and their cost.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Volunteer and contractor personnel files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Volunteer files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Volunteer files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859508723712,,,,,,,,,,,,,,,,,,,,GRSItem-1963,,No,Private,,,Volunteer files,,,,,,",These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.",,,No,,,,,,,,,,,,,,,,,,,01963,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2012-04-01,,,,,1963,,,,,,,,,,,SG-11-3,,,,,,,,,"These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.",,,,,,,,Human Resources,,,,,,,,,1963,,,,,,GRS-1908,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-11-60,,,,,,,,,,,,,,,,,,,,,,01963,,,,,,2012-04-01T00:00:00Z,,,,,,,GRS-1963,,,,,,,,,,,,,,,,,,,,,,,,,,2012-04-01,,,,,,,,,"These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications, letters of commendation, photos of the volunteer, background investigations, and other information relating to volunteer service activities.",,,,Volunteer files,,,,,"These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications, letters of commendation, photos of the volunteer, background investigations, and other information relating to volunteer service activities.",,,,,,,,,,,,,"SG-11-60,GRS-1963,1963,Volunteer files,Volunteer files,Item,Current,Finalized,,These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.,These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.,Private,Human Resources",,,,2994,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-60,GRS-1963,1963,Volunteer files,Volunteer files,Item,Current,Finalized,,These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.,These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1963,,,,,,,1963,"These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications, letters of commendation, photos of the volunteer, background investigations, and other information relating to volunteer service activities.",,,,,,,,,,,,,,,,,"Volunteer and contractor personnel files,SG-11-3,GRS-1908",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Schedule six posting payroll reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Schedule six posting payroll reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859509772288,,,,,,,,,,,,,,,,,,,,GRSItem-1896,,No,Private,,,Schedule six posting payroll reports,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Reports from the Division of Finance indicating the status of agency payroll transactions.",,,No,,,,,,,,,,,,,,,,,,,01896,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,1896,,,,,,,,,,,,,,,,,,,,Reports from the Division of Finance indicating the status of agency payroll transactions.,,,,,,,,Payroll,,,,,,,,,1896,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-10-23,,,,,,,,,,,,,,,,,,,,,,01896,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1896,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,,,,,Reports from the Division of Finance indicating the status of agency payroll transactions.,,,,Schedule six posting payroll r,,,,,Reports from the Division of Finance indicating the status of agency payroll transactions.,,,,,,,,,,,,,"SG-10-23,GRS-1896,1896,Schedule six posting payroll reports,Schedule six posting payroll r,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Reports from the Division of Finance indicating the status of agency payroll transactions.,Reports from the Division of Finance indicating the status of agency payroll transactions.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-23,GRS-1896,1896,Schedule six posting payroll reports,Schedule six posting payroll r,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Reports from the Division of Finance indicating the status of agency payroll transactions.,Reports from the Division of Finance indicating the status of agency payroll transactions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1896,,,,,,,1896,Reports from the Division of Finance indicating the status of agency payroll transactions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Intellectual property records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Intellectual property records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083859512918016,,,,,,,,,,,,,,,,,,,,GRSItem-2039,,No,,,,Intellectual property records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.",,,No,,,,,,,,,,,,,,,,,,,02039,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2039,,,,,,,,,,,,,,,,,,,,"These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.",,,,,,,,Colleges and Universities,,,,,,,,,2039,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-18-4,,,,,,,,,,,,,,,,,,,,,,02039,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2039,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These records document intellectual property of the educational institution including applications for and granting of all university copyrights, patents and trademarks.",,,,Intellectual property records,,,,,"These records document intellectual property of the educational institution including applications for and granting of all university copyrights, patents and trademarks.",,,,,,,,,,,,,"SG-18-4,GRS-2039,2039,Intellectual property records,Intellectual property records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.,These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-18-4,GRS-2039,2039,Intellectual property records,Intellectual property records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.,These records document intellectual property of the educational institution including applications for and granting of all university copyrights\, patents and trademarks.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2039,,,,,,,2039,"These records document intellectual property of the educational institution including applications for and granting of all university copyrights, patents and trademarks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Higher Education sponsored research records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Higher Education sponsored research records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"'Final action' here could mean after termination and review by the sponsor or the contract\, completion of the study\, etc.",,,,,,1815083859513966592,,,,,,,,,,,,,,,,,,,,GRSItem-2040,,No,,,,Higher Education sponsored research records,,,,,,"These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.,'Final action' here could mean after termination and review by the sponsor or the contract\, completion of the study\, etc.",,,No,,,,,,,,,,,,,,,,,,,02040,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,2040,,,,,,,,,,,,,,,,,,,,"These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.",,,,,,,,Colleges and Universities,,,,,,,,,2040,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-18-5,,,,,,,,,,,,,,,,,,,,,,02040,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2040,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,,,,,"These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed, consistent with applicable laws and regulations, and findings are disseminated.",,,,Higher ed sponsored research,,,,,"These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed, consistent with applicable laws and regulations, and findings are disseminated.",,,,,,,,,,,,,"SG-18-5,GRS-2040,2040,Higher Education sponsored research records,Higher ed sponsored research,Item,Current,Finalized,These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.,'Final action' here could mean after termination and review by the sponsor or the contract\, completion of the study\, etc.,These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.,Colleges and Universities",,,,,,,,,,,,,,,,,,,,Colleges and Universities,,State Records Committee,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-5,GRS-2040,2040,Higher Education sponsored research records,Higher ed sponsored research,Item,Current,Finalized,These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.,'Final action' here could mean after termination and review by the sponsor or the contract\, completion of the study\, etc.,These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed\, consistent with applicable laws and regulations\, and findings are disseminated.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2040,,,,,,,2040,"These record document sponsored research conducted by staff and student body. The educational institution ensures the work is managed and financed, consistent with applicable laws and regulations, and findings are disseminated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Artifacts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,,,,Artifacts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Public Records Management Act (PRMA) provides a mandate for Utah State Archives to perform the function of scheduling and tracking historical artifacts. Utah Code 63A-12-103(10)(2016).,,,,,,1815083859515015168,,,,,,,,,,,,,,,,,,,,GRSItem-2049,,No,,,,Artifacts,,,,,,"These records have historical value based on the evidence of significant policy formulation and business processes of the government.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Public Records Management Act (PRMA) provides a mandate for Utah State Archives to perform the function of scheduling and tracking historical artifacts. Utah Code 63A-12-103(10)(2016).",,,No,,,,,,,,,,,,,,,,,,,02049,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,2049,,,,,,,,,,,,,,,,,,,,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,,,,,,,Intrinsically Historical,,,,,,,,,2049,,,,,,,,2024-11-07T17:00:58.884Z,,,,,,,,,SG-19-1,,,,,,,,,,,,,,,,,,,,,,02049,,,,,,2016-12-01T00:00:00Z,,,,,,,GRS-2049,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,,,,,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,,,Artifacts,,,,,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,,,,,,,,,,,,"SG-19-1,GRS-2049,2049,Artifacts,Artifacts,Item,Current,Finalized,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Public Records Management Act (PRMA) provides a mandate for Utah State Archives to perform the function of scheduling and tracking historical artifacts. Utah Code 63A-12-103(10)(2016).,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Intrinsically Historical",,,,,,,,,,,,,,,,,,,,Intrinsically Historical,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-19-1,GRS-2049,2049,Artifacts,Artifacts,Item,Current,Finalized,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Public Records Management Act (PRMA) provides a mandate for Utah State Archives to perform the function of scheduling and tracking historical artifacts. Utah Code 63A-12-103(10)(2016).,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Intrinsically Historical,2049,,,,,,,2049,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pending files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Pending files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870158061568,,,,,,,,,,,,,,,,,,,,GRSItem-3472,,No,Public,,,Pending files,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01266,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3472,,,,,,,,,,,,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,Administrative,,,,,,,,,1266,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-1-18,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01266,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1266,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,Pending files,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,"SD-1-18,GRS-1266,1266,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-18,GRS-1266,1266,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1266,,,,,,,1266,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Technical reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Technical reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870159110144,,,,,,,,,,,,,,,,,,,,GRSItem-3481,,No,Public,,,Technical reference files,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,No,,,,,,,,,,,,,,,,,,,01278,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3481,,,,,,,,,,,,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,,,,,,Administrative,,,,,,,,,1278,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-1-30,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01278,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1278,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,Technical reference files,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,"SD-1-30,GRS-1278,1278,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-30,GRS-1278,1278,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1278,,,,,,,1278,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) state appeals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1715,,,,1715,,,,,,,Government records access and management act (grama) state appeals case files,,,,Item,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870162255872,,,,,,,,,,,,,,,,,,,,GRSItem-3492,,No,Public,,,Government records access and management act (grama) state appeals case files,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,No,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,01259,,,Discontinued,,,,,,,,,,See state schedule Government Records Access and Management Act (GRAMA) Appeals,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3492,,,,,,,,,,,,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,,,,,,Administrative,,,,,,,,,1259,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-1-11,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,01259,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1259,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,Government records access and,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,"SD-1-11,GRS-1259,1259,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1715,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-11,GRS-1259,1259,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1259,,,,,,,1259,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701(1)(c)(2009); 63G-2-403(2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1715,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Reading or chronological files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Reading or chronological files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870167498752,,,,,,,,,,,,,,,,,,,,GRSItem-3478,,No,Public,,,Reading or chronological files,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,No,,,,,,,,,,,,,,,,,,,01273,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3478,,,,,,,,,,,,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,Administrative,,,,,,,,,1273,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-1-25,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,01273,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1273,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,Reading or chronological files,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,"SD-1-25,GRS-1273,1273,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-25,GRS-1273,1273,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1273,,,,,,,1273,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bite reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Bite reports,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870171693056,,,,,,,,,,,,,,,,,,,,GRSItem-20120,,No,Public,,,Bite reports,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00431,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-09-01,,,,,20120,,,,,,,,,,,,,,,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.",,,,,,,,Animal Control,,,,,,,,,431,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-20-5,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00431,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-431,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number, information on person bitten, informant's name, and information on incident, treatment, animal and investigation.",,,,Bite reports,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number, information on person bitten, informant's name, and information on incident, treatment, animal and investigation.",,,,,,,,,,,,,"CO-20-5,GRS-431,431,1,Bite reports,Bite reports,Item,Discontinued,Finalized,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-5,GRS-431,431,1,Bite reports,Bite reports,Item,Discontinued,Finalized,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number\, information on person bitten\, informant's name\, and information on incident\, treatment\, animal and investigation.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,431,,,,,,,431,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11?(1995)). The report usually includes the case number, information on person bitten, informant's name, and information on incident, treatment, animal and investigation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,"Retention changed from ""after being paid or canceled"" to ""after final action"".",,,,,0.094103105,,,,,,,,,,,General obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-57,,,,21099,,,,,,,General obligation bonds,,,,Item,General obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870173790208,,,,,,,,,,,,,,,,,,,,GRSItem-20128,,No,Public,,,General obligation bonds,,,,,,"Retention changed from ""after being paid or canceled"" to ""after final action"".,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).",,,No,,,,,,,,,,,,,,,,,,,01290,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20128,,,,,,,,,,,,,,,,,,,,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,,,,,,,,Bonds and Bonding,,,,,,,,,1290,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-2-6,,,,,,,,,,,,,,,,,,2014-11-01T00:00:00Z,,,,01290,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1290,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,,,,General obligation bonds,,,,,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,,,,,,,,,,,,,"SD-2-6,GRS-1290,1290,1,General obligation bonds,General obligation bonds,Item,Discontinued,Finalized,Retention changed from ""after being paid or canceled"" to ""after final action"".,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-6,GRS-1290,1290,1,General obligation bonds,General obligation bonds,Item,Discontinued,Finalized,Retention changed from ""after being paid or canceled"" to ""after final action"".,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1290,,,,,,,1290,These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (2010)).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mailing lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Mailing lists,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870177984512,,,,,,,,,,,,,,,,,,,,GRSItem-3524,,No,Public,,,Mailing lists,,,,,,"Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.",,,No,,,,,,,,,,,,,,,,,,,01696,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,3524,,,,,,,,,,,,,,,,,,,,"Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.",,,,,,,,Administrative,,,,,,,,,1696,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SG-1-46,,,,,,,,,,,,,,,,,,2013-04-25T00:00:00Z,,,,01696,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1696,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,,,,,"Lists of individuals, companies, or other entities with which the agency corresponds. Information includes street addresses, electronic mail addresses, and phone and FAX numbers.",,,,Mailing lists,,,,,"Lists of individuals, companies, or other entities with which the agency corresponds. Information includes street addresses, electronic mail addresses, and phone and FAX numbers.",,,,,,,,,,,,,"SG-1-46,GRS-1696,1696,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.,Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-46,GRS-1696,1696,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.,Lists of individuals\, companies\, or other entities with which the agency corresponds. Information includes street addresses\, electronic mail addresses\, and phone and FAX numbers.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1696,,,,,,,1696,"Lists of individuals, companies, or other entities with which the agency corresponds. Information includes street addresses, electronic mail addresses, and phone and FAX numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Controlled substances euthanasia log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Controlled substances euthanasia log,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870179033088,,,,,,,,,,,,,,,,,,,,GRSItem-3531,,No,Public,,,Controlled substances euthanasia log,,,,,,"This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00977,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3531,,,,,,,,,,,,,,,,,,,,"This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",,,,,,,,Animal Control,,,,,,,,,977,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-14-12,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00977,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-977,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"This log documents the amount of controlled substances (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,Controlled substances euthanas,,,,,"This log documents the amount of controlled substances (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,,,,,,,,,,"MUN-14-12,GRS-977,977,1,Controlled substances euthanasia log,Controlled substances euthanas,Item,Discontinued,Finalized,This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-12,GRS-977,977,1,Controlled substances euthanasia log,Controlled substances euthanas,Item,Discontinued,Finalized,This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,977,,,,,,,977,"This log documents the amount of controlled substances (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disaster planning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Disaster planning files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870180081664,,,,,,,,,,,,,,,,,,,,GRSItem-3539,,No,Public,,,Disaster planning files,,,,,,"These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,No,,,,,,,,,,,,,,,,,,,01378,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years after after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3539,,,,,,,,,,,,,,,,,,,,"These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,Risk Management,,,,,,,,,1378,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-8-1,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01378,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1378,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These files are used to prepare district-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,Disaster planning files,,,,,"These files are used to prepare district-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,,,,,,"SD-8-1,GRS-1378,1378,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,Public,Risk Management",,,,,,,,,,,,,,,,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-1,GRS-1378,1378,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,These files are used to prepare district-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1378,,,,,,,1378,"These files are used to prepare district-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State library annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,State library annual report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870181130240,,,,,,,,,,,,,,,,,,,,GRSItem-3548,,No,Public,,,State library annual report,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,No,,,,,,,,,,,,,,,,,,,01216,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,3548,,,,,,,,,,,,,,,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,Library,,,,,,,,,1216,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-25-18,,,,,,,,,,,,,,,,,,2015-01-19T00:00:00Z,,,,01216,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1216,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,State library annual report,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,,,,,,"MUN-25-18,GRS-1216,1216,1,State library annual report,State library annual report,Item,Discontinued,Finalized,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,Public,Library",,,,,,,,,,,,,,,,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-18,GRS-1216,1216,1,State library annual report,State library annual report,Item,Discontinued,Finalized,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1216,,,,,,,1216,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Municipal officers' and employees' ethics act records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1911,,,,21473,,,,,,,Municipal officers' and employees' ethics act records,,,,Item,Conflict of interest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870182178816,,,,,,,,,,,,,,,,,,,,GRSItem-20131,,No,Public,,,Municipal officers' and employees' ethics act records,,,,,,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",,,No,,,,,,,Conflict of interest records,,,,,,,,,,,,00920,,,Discontinued,,,,,,,,,,See state schedule Complaint Investigation Files 11-66,,,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20131,,,,,,,,,,,,,,,,,,,,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",,,,,,,,Human Resources,,,,,,,,,920,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-9-36,,,,,,,,,,,,,,,,,,2015-07-01T00:00:00Z,,,,00920,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-920,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,,,,,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer, director, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",,,,Municipal officers' and employ,,,,,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer, director, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",,,,,,,,,,,,,"MUN-9-36,GRS-920,920,1,Municipal officers' and employees' ethics act records,Municipal officers' and employ,Item,Discontinued,Finalized,These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.,These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1911,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-36,GRS-920,920,1,Municipal officers' and employees' ethics act records,Municipal officers' and employ,Item,Discontinued,Finalized,These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.,These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,920,,,,,,,920,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer, director, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21473,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Worker's compensation employee's first injury report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1938,,,,21272,,,,,,,Worker's compensation employee's first injury report,,,,Item,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,These UCA have all either moved to 43a or 35a (2010),,,,,,1815083870185324544,,,,,,,,,,,,,,,,,,,,GRSItem-3541,,No,Private,,,Worker's compensation employee's first injury report,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.,These UCA have all either moved to 43a or 35a (2010)",,,No,,,,,,,Worker's compensation case files,,,,,,,,,,,,01387,,,Discontinued,,,,,,,,,,See state schedule Worker?s Compensation Files 11-35,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3541,,,,,,,,,,,,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.",,,,,,,,Risk Management,,,,,,,,,1387,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-8-10,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01387,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1387,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.",,,,Worker's compensation employee,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.",,,,,,,,,,,,,"SD-8-10,GRS-1387,1387,1,Worker's compensation employee's first injury report,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.,These UCA have all either moved to 43a or 35a (2010),This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.,Private,Risk Management",,,,,,,,,,,,,,,GRS-1938,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-10,GRS-1387,1387,1,Worker's compensation employee's first injury report,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.,These UCA have all either moved to 43a or 35a (2010),This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.,Private,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1387,,,,,,,1387,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the Commission to report any work-related fatality, injury, or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. The report is completed for cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within (7) days of the occurrence. The Commission maintains their copy for seven years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21272,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal control activity reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal control activity reports,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870187421696,,,,,,,,,,,,,,,,,,,,GRSItem-20133,,No,Public,,,Animal control activity reports,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00966,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years after after publication, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20133,,,,,,,,,,,,,,,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",,,,,,,,Animal Control,,,,,,,,,966,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-14-1,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00966,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-966,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,Animal control activity,,,,,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,,,,,,,,,,"MUN-14-1,GRS-966,966,1,Animal control activity reports,Animal control activity,Item,Discontinued,Finalized,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after after publication, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-1,GRS-966,966,1,Animal control activity reports,Animal control activity,Item,Discontinued,Finalized,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,966,,,,,,,966,"These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or cats, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after the election or until time has expired during which the ballots could be used in an election contest' to 'until resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Election ballots,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-262,,,,21399,,,,,,,Election ballots,,,,Item,County election ballots and returns,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870188470272,,,,,,,,,,,,,,,,,,,,GRSItem-20157,,No,Exempt,,,Election ballots,,,,,,"Retention wording changed from 'after the election or until time has expired during which the ballots could be used in an election contest' to 'until resolution of issue' to meet new language requirements.,These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",,,No,,,,,,,,,,,,,,,,,,,01017,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 22 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20157,,,,,,,,,,,,,,,,,,,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",,,,,,,,Clerk,,,,,,,,,1017,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-18-12,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01017,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1017,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested, ""after that time, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",,,,Election ballots,,,,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested, ""after that time, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",,,,,,,,,,,,,"MUN-18-12,GRS-1017,1017,1,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording changed from 'after the election or until time has expired during which the ballots could be used in an election contest' to 'until resolution of issue' to meet new language requirements.,These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).,These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).,Exempt,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,"Retain for 22 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-12,GRS-1017,1017,1,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording changed from 'after the election or until time has expired during which the ballots could be used in an election contest' to 'until resolution of issue' to meet new language requirements.,These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).,These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).,Exempt,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1017,,,,,,,1017,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested, ""after that time, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Concrete maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Concrete maintenance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870190567424,,,,,,,,,,,,,,,,,,,,GRSItem-3536,,No,Public,,,Concrete maintenance records,,,,,,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.",,,No,,,,,,,,,,,,,,,,,,,01172,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3536,,,,,,,,,,,,,,,,,,,,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.",,,,,,,,Public Works,,,,,,,,,1172,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-23-26,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,01172,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1172,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,Concrete maintenance records,,,,,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,,,,,,,,,,"MUN-23-26,GRS-1172,1172,1,Concrete maintenance records,Concrete maintenance records,Item,Discontinued,Finalized,These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-26,GRS-1172,1172,1,Concrete maintenance records,Concrete maintenance records,Item,Discontinued,Finalized,These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1172,,,,,,,1172,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dog license records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Dog license records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870192664576,,,,,,,,,,,,,,,,,,,,GRSItem-20138,,No,Public,,,Dog license records,,,,,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00971,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20138,,,,,,,,,,,,,,,,,,,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",,,,,,,,Animal Control,,,,,,,,,971,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-14-6,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00971,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-971,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was neutered or spayed, license fee, and date paid.",,,,Dog license records,,,,,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was neutered or spayed, license fee, and date paid.",,,,,,,,,,,,,"MUN-14-6,GRS-971,971,1,Dog license records,Dog license records,Item,Discontinued,Finalized,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-6,GRS-971,971,1,Dog license records,Dog license records,Item,Discontinued,Finalized,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.,These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,971,,,,,,,971,"These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was neutered or spayed, license fee, and date paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel-private vehicle usage records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-109,,,,20165,,,,,,,Travel-private vehicle usage records,,,,Item,Vehicle usage report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870192664577,,,,,,,,,,,,,,,,,,,,GRSItem-20163,,No,Public,,,Travel-private vehicle usage records,,,,,,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,,,No,,,,,,,Vehicle usage report,,,,,,,,,,,,01325,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20163,,,,,,,,,,,,,,,,,,,,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,,,,,,,,Financial Management,,,,,,,,,1325,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-5-26,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01325,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1325,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,,,,Travel-private vehicle usage r,,,,,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,,,,,,,,,,,,,"SD-5-26,GRS-1325,1325,1,Travel-private vehicle usage records,Travel-private vehicle usage r,Item,Discontinued,Finalized,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-109,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-26,GRS-1325,1325,1,Travel-private vehicle usage records,Travel-private vehicle usage r,Item,Discontinued,Finalized,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1325,,,,,,,1325,These are authorization forms for district officials and employees to use a private vehicle for school district business when it is the most economical method of travel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20165,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-142,,,,20185,,,,,,,Wage survey files,,,,Item,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870193713152,,,,,,,,,,,,,,,,,,,,GRSItem-20184,,No,Private,,,Wage survey files,,,,,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,No,,,,,,,Wage survey files,,,,,,,,,,,,00877,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until publication, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20184,,,,,,,,,,,,,,,,,,,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,Payroll,,,,,,,,,877,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-8-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00877,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-877,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,Wage survey files,,,,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,"MUN-8-15,GRS-877,877,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,,,,,,GRS-142,,,,,Payroll,,Appraisal Committee,,,,,1,,,,,,,"Retain until publication, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-15,GRS-877,877,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,877,,,,,,,877,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20185,,,,,,Inactive,
"",,,,,,"retention changed from ""after rejection or withdrawal"" to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1746,,,,20168,,,,,,,Unsuccessful grant application files,,,,Item,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870197907456,,,,,,,,,,,,,,,,,,,,GRSItem-20169,,No,Public,,,Unsuccessful grant application files,,,,,,"retention changed from ""after rejection or withdrawal"" to ""after final action"" to meet new language requirements.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,No,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,00039,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20169,,,,,,,,,,,,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,,,,,,Administrative,,,,,,,,,39,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-1-39,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00039,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-39,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,Unsuccessful grant application,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,"CO-1-39,GRS-39,39,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Discontinued,Finalized,retention changed from ""after rejection or withdrawal"" to ""after final action"" to meet new language requirements.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Administrative",,,,,,,,,,,,,,,GRS-1746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-39,GRS-39,39,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Discontinued,Finalized,retention changed from ""after rejection or withdrawal"" to ""after final action"" to meet new language requirements.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,39,,,,,,,39,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20168,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Residential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-441,,,,20182,,,,,,,Residential building plans,,,,Item,Residential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870198956032,,,,,,,,,,,,,,,,,,,,GRSItem-20183,,No,Public,,,Residential building plans,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,No,,,,,,,Residential building plans,,,,,,,,,,,,00994,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after after completion of construction and final inspection and then destroy. *For historical reasons, agencies should contact the Archives before the destruction of any building plans., and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-12-01,,,,,20183,,,,,,,,,,,,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,Building Inspection,,,,,,,,,994,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-16-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00994,,,,,,1988-12-01T00:00:00Z,,,,,,,GRS-994,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,Residential building plans,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,"MUN-16-6,GRS-994,994,1,Residential building plans,Residential building plans,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-441,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after after completion of construction and final inspection and then destroy. *For historical reasons, agencies should contact the Archives before the destruction of any building plans., and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-16-6,GRS-994,994,1,Residential building plans,Residential building plans,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,994,,,,,,,994,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20182,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Proof of publication records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-46,,,,20154,,,,,,,Proof of publication records,,,,Item,Proof of publication files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 78-25-15 (1997) has been repealed per HB0078 of the 2008 General Session. Line item 2507,,,,,,1815083870201053184,,,,,,,,,,,,,,,,,,,,GRSItem-20155,,No,Public,,,Proof of publication records,,,,,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings,UCA 78-25-15 (1997) has been repealed per HB0078 of the 2008 General Session. Line item 2507",,,No,,,,,,,Proof of publication files,,,,,,,,,,,,01026,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20155,,,,,,,,,,,,,,,,,,,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",,,,,,,,Clerk,,,,,,,,,1026,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-18-21,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01026,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1026,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings",,,,Proof of publication records,,,,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings",,,,,,,,,,,,,"MUN-18-21,GRS-1026,1026,1,Proof of publication records,Proof of publication records,Item,Discontinued,Finalized,These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings,UCA 78-25-15 (1997) has been repealed per HB0078 of the 2008 General Session. Line item 2507,These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings,Public,Clerk",,,,,,,,,,,,,,,GRS-46,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-21,GRS-1026,1026,1,Proof of publication records,Proof of publication records,Item,Discontinued,Finalized,These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings,UCA 78-25-15 (1997) has been repealed per HB0078 of the 2008 General Session. Line item 2507,These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1026,,,,,,,1026,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20154,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax exemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-193,,,,21314,,,,,,,Tax exemption records,,,,Item,Sales and use tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870202101760,,,,,,,,,,,,,,,,,,,,GRSItem-20176,,No,Public,,,Tax exemption records,,,,,,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,No,,,,,,,Sales and use tax records,,,,,,,,,,,,01373,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20176,,,,,,,,,,,,,,,,,,,,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,Purchasing,,,,,,,,,1373,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-7-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01373,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1373,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,Tax exemption records,,,,,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,,,,,,"SD-7-15,GRS-1373,1373,1,Tax exemption records,Tax exemption records,Item,Discontinued,Finalized,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,,,,,,GRS-193,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-15,GRS-1373,1373,1,Tax exemption records,Tax exemption records,Item,Discontinued,Finalized,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1373,,,,,,,1373,These records document the school district's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21314,,,,,,Inactive,
"",,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Chemical analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-332,,,,21169,,,,,,,Chemical analysis records,,,,Item,Dui (driving under the influence) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870203150336,,,,,,,,,,,,,,,,,,,,GRSItem-20188,,No,Private,,,Chemical analysis records,,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",,,No,,,,,,,,,,,,,,,,,,,00322,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20188,,,,,,,,,,,,,,,,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",,,,,,,,Law Enforcement,,,,,,,,,322,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00322,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-322,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",,,,Chemical analysis records,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",,,,,,,,,,,,,"CO-16-6,GRS-322,322,1,Chemical analysis records,Chemical analysis records,Item,Discontinued,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-6,GRS-322,322,1,Chemical analysis records,Chemical analysis records,Item,Discontinued,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,322,,,,,,,322,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-511 (2011)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-153,,,,20209,,,,,,,Equal employment opportunity (eeo) compliance case files,,,,Item,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870205247488,,,,,,,,,,,,,,,,,,,,GRSItem-20210,,No,Public,,,Equal employment opportunity (eeo) compliance case files,,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,No,,,,,,,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,00905,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20210,,,,,,,,,,,,,,,,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,Human Resources,,,,,,,,,905,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-9-21,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00905,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-905,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,Equal employment opportunity (,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,,,,,,"MUN-9-21,GRS-905,905,1,Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (,Item,Discontinued,Finalized,These are compliance files containing background papers and correspondence relating to contractor employment practices.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Public,Human Resources",,,,,,,,,,,,,,,GRS-153,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-21,GRS-905,905,1,Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (,Item,Discontinued,Finalized,These are compliance files containing background papers and correspondence relating to contractor employment practices.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,905,,,,,,,905,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20209,,,,,,Inactive,
"",,,,,,Retention changed from 'after warrant is served' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Warrant log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-370,,,,21455,,,,,,,Warrant log,,,,Item,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870206296064,,,,,,,,,,,,,,,,,,,,GRSItem-20242,,No,Public,,,Warrant log,,,,,,"Retention changed from 'after warrant is served' to 'after final action' to meet new language requirements.,These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.",,,No,,,,,,,,,,,,,,,,,,,01097,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20242,,,,,,,,,,,,,,,,,,,,"These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.",,,,,,,,Law Enforcement,,,,,,,,,1097,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-21-53,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01097,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1097,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served, name of person served, and purpose. The log is usually arranged chronologically.",,,,Warrant log,,,,,"These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served, name of person served, and purpose. The log is usually arranged chronologically.",,,,,,,,,,,,,"MUN-21-53,GRS-1097,1097,1,Warrant log,Warrant log,Item,Discontinued,Finalized,Retention changed from 'after warrant is served' to 'after final action' to meet new language requirements.,These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.,These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-53,GRS-1097,1097,1,Warrant log,Warrant log,Item,Discontinued,Finalized,Retention changed from 'after warrant is served' to 'after final action' to meet new language requirements.,These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.,These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1097,,,,,,,1097,"These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served, name of person served, and purpose. The log is usually arranged chronologically.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Freight records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-104,,,,20203,,,,,,,Freight records,,,,Item,Freight records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870209441792,,,,,,,,,,,,,,,,,,,,GRSItem-20204,,No,Public,,,Freight records,,,,,,"These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",,,No,,,,,,,Freight records,,,,,,,,,,,,00838,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20204,,,,,,,,,,,,,,,,,,,,"These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",,,,,,,,Financial Management,,,,,,,,,838,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-5-33,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00838,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-838,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,Freight records,,,,,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,,,,,,,,,,"MUN-5-33,GRS-838,838,1,Freight records,Freight records,Item,Discontinued,Finalized,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,Public,Financial Management",,,,,,,,,,,,,,,GRS-104,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-33,GRS-838,838,1,Freight records,Freight records,Item,Discontinued,Finalized,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,838,,,,,,,838,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Civil service of process records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-323,,,,20273,,,,,,,Civil service of process records,,,,Item,Civil service of process records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870215733248,,,,,,,,,,,,,,,,,,,,GRSItem-20272,,No,Public,,,Civil service of process records,,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",,,No,,,,,,,Civil service of process records,,,,,,,,,,,,01099,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-20,,,,,20272,,,,,,,,,,,,,,,,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",,,,,,,,Law Enforcement,,,,,,,,,1099,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-21-55,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01099,,,,,,2018-03-20T00:00:00Z,,,,,,,GRS-1099,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",,,,Civil service of process,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",,,,,,,,,,,,,"MUN-21-55,GRS-1099,1099,2,Civil service of process records,Civil service of process,Item,Discontinued,Finalized,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-323,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-55,GRS-1099,1099,2,Civil service of process records,Civil service of process,Item,Discontinued,Finalized,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1099,,,,,,,1099,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20273,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fire department activity reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Fire department activity reports,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870216781824,,,,,,,,,,,,,,,,,,,,GRSItem-20291,,No,Public,,,Fire department activity reports,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,00447,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20291,,,,,,,,,,,,,,,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.",,,,,,,,Fire Department,,,,,,,,,447,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-22-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00447,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-447,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, and fire number, but may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,Fire department activity,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, and fire number, but may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,,,,,,,,,,"CO-22-1,GRS-447,447,1,Fire department activity reports,Fire department activity,Item,Discontinued,Finalized,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,Public,Fire Department",,,,,,,,,,,,,,,GRS-2025,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-1,GRS-447,447,1,Fire department activity reports,Fire department activity,Item,Discontinued,Finalized,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, and fire number\, but may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,447,,,,,,,447,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, and fire number, but may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"","Civil service of process records,Court summons,Court summons",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Civil service of process records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Civil service of process records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870220976128,,,,,,,,,,,,,,,,,,,,GRSItem-20273,,No,Public,,,Civil service of process records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",,,No,,,,,,,,,,,,,,,,,,,00323,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20273,,,,,,,,,,,"MUN-21-55,MUN-21-9,CO-16-9",,,,,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",,,,,,,,Law Enforcement,,,,,,,,,323,,,,,,"GRS-1099,GRS-1067,GRS-325",,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-7,,,,,,,,,,,,,,,,,,,,,,00323,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-323,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",,,,Civil service of process,,,,,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",,,,,,,,,,,,,"CO-16-7,GRS-323,323,1,Civil service of process records,Civil service of process,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.,Public,Law Enforcement",,,,"20272,20305,20306",,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-7,GRS-323,323,1,Civil service of process records,Civil service of process,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.,These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,323,,,,,,,323,"These records document civil papers processed and served by the law enforcement agency. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",,,,,,,,,,,,,,,,,"Civil service of process records,Court summons,Court summons,MUN-21-55,MUN-21-9,CO-16-9,GRS-1099,GRS-1067,GRS-325",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from 'if not part of case file' to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Court summons,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-323,,,,20273,,,,,,,Court summons,,,,Item,Civil service of process records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870226219008,,,,,,,,,,,,,,,,,,,,GRSItem-20305,,No,Public,,,Court summons,,,,,,"Retention wording changed from 'if not part of case file' to ""after final action"" to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",,,No,,,,,,,Civil service of process records,,,,,,,,,,,,01067,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20305,,,,,,,,,,,,,,,,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",,,,,,,,Law Enforcement,,,,,,,,,1067,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-21-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01067,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1067,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,Court summons,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,,,,,,,,,,"MUN-21-9,GRS-1067,1067,1,Court summons,Court summons,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to ""after final action"" to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-323,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-9,GRS-1067,1067,1,Court summons,Court summons,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to ""after final action"" to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1067,,,,,,,1067,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20273,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Collection case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-219,,,,20302,,,,,,,Collection case files,,,,Item,Collection case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870229364736,,,,,,,,,,,,,,,,,,,,GRSItem-20301,,No,Protected,,,Collection case files,,,,,,"These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.",,,No,,,,,,,Collection case files,,,,,,,,,,,,00983,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20301,,,,,,,,,,,,,,,,,,,,"These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.",,,,,,,,Attorney,,,,,,,,,983,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-15-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00983,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-983,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are case files that document ""all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings, attorney's notes, and final judgment.",,,,Collection case files,,,,,"These are case files that document ""all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings, attorney's notes, and final judgment.",,,,,,,,,,,,,"MUN-15-6,GRS-983,983,1,Collection case files,Collection case files,Item,Discontinued,Finalized,These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.,These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.,Protected,Attorney",,,,,,,,,,,,,,,GRS-219,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-6,GRS-983,983,1,Collection case files,Collection case files,Item,Discontinued,Finalized,These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.,These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,983,,,,,,,983,"These are case files that document ""all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings, attorney's notes, and final judgment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20302,,,,,,Inactive,
"",,,,,,"Retention ""or until robbery is solved"" changed to ""or final event"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Robbery bulletin records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Robbery bulletin records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870230413312,,,,,,,,,,,,,,,,,,,,GRSItem-20326,,No,Public,,,Robbery bulletin records,,,,,,"Retention ""or until robbery is solved"" changed to ""or final event"" to meet new language requirements.,These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.",,,No,,,,,,,,,,,,,,,,,,,00359,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after or until final action, and then destroy records.",,,,,,,,,,,,,,,This schedule is obsolete due to process changes overtime.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,This schedule is obsolete due to process changes overtime.,,,1991-12-01,,,,,20326,,,,,,,,,,,,,,,,,,,,"These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.",,,,,,,,Law Enforcement,,,,,,,,,359,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-43,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00359,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-359,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date, time, case number, suspect vehicle, suspect's description, victim's name and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,Robbery bulletin records,,,,,"These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date, time, case number, suspect vehicle, suspect's description, victim's name and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,,,,,,,,,,"CO-16-43,GRS-359,359,1,Robbery bulletin records,Robbery bulletin records,Item,Discontinued,Finalized,Retention ""or until robbery is solved"" changed to ""or final event"" to meet new language requirements.,These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.,This schedule is obsolete due to process changes overtime.,These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after or until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-43,GRS-359,359,1,Robbery bulletin records,Robbery bulletin records,Item,Discontinued,Finalized,Retention ""or until robbery is solved"" changed to ""or final event"" to meet new language requirements.,These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.,This schedule is obsolete due to process changes overtime.,These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date\, time\, case number\, suspect vehicle\, suspect's description\, victim's name and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,359,,,,,,,359,"These files contain information to distributed to other law enforcment agencies concerning robberies. The form includes date, time, case number, suspect vehicle, suspect's description, victim's name and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Summer youth program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-172,,,,21126,,,,,,,Summer youth program files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870232510464,,,,,,,,,,,,,,,,,,,,GRSItem-20178,,No,Private,,,Summer youth program files,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00915,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20178,,,,,,,,,,,,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.",,,,,,,,Human Resources,,,,,,,,,915,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-9-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00915,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-915,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of labor training/modification form, employment applications, and related correspondence.",,,,Summer youth program files,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,"MUN-9-31,GRS-915,915,1,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-31,GRS-915,915,1,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,915,,,,,,,915,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Felony case files,Felony case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Prosecuted felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically Utah Code 76.",,,,Prosecuted felony criminal case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"Final action means the last activity in the matter. This includes an appeal\, period of probation\, incarceration\, parole; or habeas or other post-conviction filing.",,,,,,1815083870233559040,,,,,,,,,,,,,,,,,,,,GRSItem-20259,,No,,,,Prosecuted felony criminal case files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Final action means the last activity in the matter. This includes an appeal\, period of probation\, incarceration\, parole; or habeas or other post-conviction filing.",,,No,,,,,,,,,,,,,,,,,,,02032,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after final action, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,20259,,,,,,,,,,,"CO-12-3,MUN-15-7",,,,,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,Legal,,,,,,,,,2032,,,,,,"GRS-220,GRS-984",,2024-11-07T17:01:09.091Z,,,,,,,,,SG-17-10,,,,,,,,,,,,,,,,,,,,,,02032,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2032,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,Prosecuted felony case files,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,,,,,,"SG-17-10,GRS-2032,2032,1,Prosecuted felony criminal case files,Prosecuted felony case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Final action means the last activity in the matter. This includes an appeal\, period of probation\, incarceration\, parole; or habeas or other post-conviction filing.,These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Legal",,,,"20260,20261",,,,,,,,,,,,,,,,Legal,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-10,GRS-2032,2032,1,Prosecuted felony criminal case files,Prosecuted felony case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Final action means the last activity in the matter. This includes an appeal\, period of probation\, incarceration\, parole; or habeas or other post-conviction filing.,These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,2032,,,,,,,2032,"These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,,,,,,,,,,"Felony case files,Felony case files,CO-12-3,MUN-15-7,GRS-220,GRS-984",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investigation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1234,,,,20758,,,,,,,Investigation reports,,,,Item,Fire investigation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870236704768,,,,,,,,,,,,,,,,,,,,GRSItem-20353,,No,Protected,,,Investigation reports,,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",,,No,,,,,,,Fire investigation reports,,,,,,,,,,,,00460,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20353,,,,,,,,,,,,,,,,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",,,,,,,,Fire Department,,,,,,,,,460,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-22-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00460,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-460,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,Investigation reports,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,,,,,,,,,,"CO-22-15,GRS-460,460,1,Investigation reports,Investigation reports,Item,Discontinued,Finalized,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,Protected,Fire Department",,,,,,,,,,,,,,,GRS-1234,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-15,GRS-460,460,1,Investigation reports,Investigation reports,Item,Discontinued,Finalized,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,460,,,,,,,460,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20758,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Claim petition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1733,,,,20299,,,,,,,Claim petition files,,,,Item,Investigation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870237753344,,,,,,,,,,,,,,,,,,,,GRSItem-20300,,No,Public,,,Claim petition files,,,,,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",,,No,,,,,,,Investigation records,,,,,,,,,,,,00978,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20300,,,,,,,,,,,,,,,,,,,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",,,,,,,,Attorney,,,,,,,,,978,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-15-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00978,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-978,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.",,,,Claim petition files,,,,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.",,,,,,,,,,,,,"MUN-15-1,GRS-978,978,1,Claim petition files,Claim petition files,Item,Discontinued,Finalized,These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.,These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.,Public,Attorney",,,,,,,,,,,,,,,GRS-1733,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-1,GRS-978,978,1,Claim petition files,Claim petition files,Item,Discontinued,Finalized,These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.,These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,978,,,,,,,978,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20299,,,,,,Inactive,
"",,,,,,"Retention wording ""or until administrative need ends"" removed to meet new schedule language.",,,,,0.094103105,,,,,,,,,,,Field interrogation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Field interrogation reports,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870238801920,,,,,,,,,,,,,,,,,,,,GRSItem-20310,,No,Protected,,,Field interrogation reports,,,,,,"Retention wording ""or until administrative need ends"" removed to meet new schedule language.,This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,00337,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20310,,,,,,,,,,,,,,,,,,,,"This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",,,,,,,,Law Enforcement,,,,,,,,,337,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-21,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00337,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-337,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,Field interrogation reports,,,,,"This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,,,,,,,,,,"CO-16-21,GRS-337,337,1,Field interrogation reports,Field interrogation reports,Item,Discontinued,Finalized,Retention wording ""or until administrative need ends"" removed to meet new schedule language.,This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-2025,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-21,GRS-337,337,1,Field interrogation reports,Field interrogation reports,Item,Discontinued,Finalized,Retention wording ""or until administrative need ends"" removed to meet new schedule language.,This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,337,,,,,,,337,"This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,Retention changed from 'or until robbery is solved' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Robbery bulletin records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Robbery bulletin records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870239850496,,,,,,,,,,,,,,,,,,,,GRSItem-20325,,No,Public,,,Robbery bulletin records,,,,,,"Retention changed from 'or until robbery is solved' to 'resolution of issue' to meet new language requirements.,These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.",,,No,,,,,,,,,,,,,,,,,,,01089,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,This schedule is obsolete due to process changes overtime.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,This schedule is obsolete due to process changes overtime.,,,1989-12-01,,,,,20325,,,,,,,,,,,,,,,,,,,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.",,,,,,,,Law Enforcement,,,,,,,,,1089,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-21-41,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01089,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1089,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date, time, case number, suspect's vehicle, suspect's description, victim's name, and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,Robbery bulletin records,,,,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date, time, case number, suspect's vehicle, suspect's description, victim's name, and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,,,,,,,,,,"MUN-21-41,GRS-1089,1089,1,Robbery bulletin records,Robbery bulletin records,Item,Discontinued,Finalized,Retention changed from 'or until robbery is solved' to 'resolution of issue' to meet new language requirements.,These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.,This schedule is obsolete due to process changes overtime.,These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-41,GRS-1089,1089,1,Robbery bulletin records,Robbery bulletin records,Item,Discontinued,Finalized,Retention changed from 'or until robbery is solved' to 'resolution of issue' to meet new language requirements.,These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,This schedule is obsolete due to process changes overtime.,This schedule is obsolete due to process changes overtime.,These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1089,,,,,,,1089,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date, time, case number, suspect's vehicle, suspect's description, victim's name, and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Wording ""if not part of case file"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Court summons,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-323,,,,20273,,,,,,,Court summons,,,,Item,Civil service of process records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870241947648,,,,,,,,,,,,,,,,,,,,GRSItem-20306,,No,Public,,,Court summons,,,,,,"Wording ""if not part of case file"" removed to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",,,No,,,,,,,Civil service of process records,,,,,,,,,,,,00325,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20306,,,,,,,,,,,,,,,,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",,,,,,,,Law Enforcement,,,,,,,,,325,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00325,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-325,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,Court summons,,,,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,,,,,,,,,,"CO-16-9,GRS-325,325,1,Court summons,Court summons,Item,Discontinued,Finalized,Wording ""if not part of case file"" removed to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-323,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-9,GRS-325,325,1,Court summons,Court summons,Item,Discontinued,Finalized,Wording ""if not part of case file"" removed to meet new language requirements.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,325,,,,,,,325,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20273,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-459,,,,20351,,,,,,,Investigation case files,,,,Item,Non-fatal fire investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870245093376,,,,,,,,,,,,,,,,,,,,GRSItem-20352,,No,Protected,,,Investigation case files,,,,,,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",,,No,,,,,,,Non-fatal fire investigation case files,,,,,,,,,,,,01233,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20352,,,,,,,,,,,,,,,,,,,,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",,,,,,,,Fire Department,,,,,,,,,1233,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-26-16,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01233,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1233,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document nonfatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation. See also Schedule 27, Item 11 ""Fatal Fire Investigation Case Files.""",,,,Investigation case files,,,,,"These case files document nonfatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation. See also Schedule 27, Item 11 ""Fatal Fire Investigation Case Files.""",,,,,,,,,,,,,"MUN-26-16,GRS-1233,1233,1,Investigation case files,Investigation case files,Item,Discontinued,Finalized,These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files."",These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files."",Protected,Fire Department",,,,,,,,,,,,,,,GRS-459,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-16,GRS-1233,1233,1,Investigation case files,Investigation case files,Item,Discontinued,Finalized,These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files."",These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files."",Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1233,,,,,,,1233,"These case files document nonfatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation. See also Schedule 27, Item 11 ""Fatal Fire Investigation Case Files.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20351,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance adjuster's vehicle repair estimates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Insurance adjuster's vehicle repair estimates,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870246141952,,,,,,,,,,,,,,,,,,,,GRSItem-20376,,No,Public,,,Insurance adjuster's vehicle repair estimates,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.",,,No,,,,,,,,,,,,,,,,,,,00124,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-06-01,,,,,20376,,,,,,,,,,,,,,,,,,,,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,,,,,,,,Maintenance,,,,,,,,,124,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-6-17,,,,,,,,,,,,,,,,,,,,,,00124,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-124,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,,,,Insurance adjuster's vehicle r,,,,,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,,,,,,,,,,,,,"CO-6-17,GRS-124,124,1,Insurance adjuster's vehicle repair estimates,Insurance adjuster's vehicle r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,Public,cars,vehicles,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-17,GRS-124,124,1,Insurance adjuster's vehicle repair estimates,Insurance adjuster's vehicle r,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,Public,cars,vehicles,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,124,,,,,,,124,These are insurance adjuster's reports on repair estimates for agency-owned vehicles.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal affairs unsubstantiated case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1969,,,,20865,,,,,,,Internal affairs unsubstantiated case files,,,,Item,Complaint investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870246141953,,,,,,,,,,,,,,,,,,,,GRSItem-20318,,No,Protected,,,Internal affairs unsubstantiated case files,,,,,,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).",,,No,,,,,,,Complaint investigation files,,,,,,,,,,,,01083,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20318,,,,,,,,,,,,,,,,,,,,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).",,,,,,,,Law Enforcement,,,,,,,,,1083,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-21-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01083,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1083,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor, felony, homicide).",,,,Internal affairs unsubstantiat,,,,,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor, felony, homicide).",,,,,,,,,,,,,"MUN-21-31,GRS-1083,1083,1,Internal affairs unsubstantiated case files,Internal affairs unsubstantiat,Item,Discontinued,Finalized,These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).,These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1969,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-31,GRS-1083,1083,1,Internal affairs unsubstantiated case files,Internal affairs unsubstantiat,Item,Discontinued,Finalized,These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).,These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1083,,,,,,,1083,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor, felony, homicide).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20865,,,,,,Inactive,
"",Traffic citations,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Traffic citations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Traffic citations,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"speeding ticket,parking ticket,ticket",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870259773440,,,,,,,,,,,,,,,,,,,,GRSItem-20330,,No,Public,,,Traffic citations,,,,,,",This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.",,,No,,,,,,,,,,,,,,,,,,,00365,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20330,,,,,,,,,,,MUN-21-48,,,,,,,,,"This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.",,,,,,,,Law Enforcement,,,,,,,,,365,,,,,,GRS-1094,,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-49,,,,,,,,,,,,,,,,,,,,,,00365,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-365,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, deputies' name, and signature of person receiving citation.",,,,Traffic citations,,,,,"This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, deputies' name, and signature of person receiving citation.",,,,,,,,,,,,,"CO-16-49,GRS-365,365,1,Traffic citations,Traffic citations,Item,Current,Finalized,,This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.,This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.,Public,speeding ticket,parking ticket,ticket,Law Enforcement",,,,20329,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-49,GRS-365,365,1,Traffic citations,Traffic citations,Item,Current,Finalized,,This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.,This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.,Public,speeding ticket,parking ticket,ticket,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,365,,,,,,,365,"This is a copy of a citation issued by law enforcement of drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, deputies' name, and signature of person receiving citation.",,,,,,,,,,,,,,,,,"Traffic citations,MUN-21-48,GRS-1094",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone message registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone message registers,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870272356352,,,,,,,,,,,,,,,,,,,,GRSItem-3487,,No,Public,,,Telephone message registers,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01279,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3487,,,,,,,,,,,,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,Administrative,,,,,,,,,1279,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-1-31,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01279,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1279,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,Telephone message registers,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,"SD-1-31,GRS-1279,1279,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-31,GRS-1279,1279,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1279,,,,,,,1279,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General liability accident report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1386,,,,20401,,,,,,,General liability accident report,,,,Item,Student and patron injury records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870273404929,,,,,,,,,,,,,,,,,,,,GRSItem-20400,,No,Public,,,General liability accident report,,,,,,"This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",,,No,,,,,,,Student and patron injury records,,,,,,,,,,,,01379,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20400,,,,,,,,,,,,,,,,,,,,"This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",,,,,,,,Risk Management,,,,,,,,,1379,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-8-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01379,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1379,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name, address, and telephone number; accident's date, time, location, first notification, and name of person making notification; description of accident or occurrence; injured person's name, marital status, age, address, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names, addresses, and telephone numbers of witnesses; name, position, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",,,,General liability accident rep,,,,,"This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name, address, and telephone number; accident's date, time, location, first notification, and name of person making notification; description of accident or occurrence; injured person's name, marital status, age, address, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names, addresses, and telephone numbers of witnesses; name, position, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",,,,,,,,,,,,,"SD-8-2,GRS-1379,1379,1,General liability accident report,General liability accident rep,Item,Discontinued,Finalized,This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.,This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.,Public,Risk Management",,,,,,,,,,,,,,,GRS-1386,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-2,GRS-1379,1379,1,General liability accident report,General liability accident rep,Item,Discontinued,Finalized,This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.,This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1379,,,,,,,1379,"This is a report form completed and sent to the district's insurance carrier on accidents where a student or patron was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. This report includes policyholder name, address, and telephone number; accident's date, time, location, first notification, and name of person making notification; description of accident or occurrence; injured person's name, marital status, age, address, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names, addresses, and telephone numbers of witnesses; name, position, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20401,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built construction plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,As-built construction plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870279696384,,,,,,,,,,,,,,,,,,,,GRSItem-3546,,No,Public,,,As-built construction plans and specifications,,,,,,These are the final plans and specifications for approved and constructed district buildings.,,,No,,,,,,,,,,,,,,,,,,,01397,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3546,,,,,,,,,,,,,,,,,,,,These are the final plans and specifications for approved and constructed district buildings.,,,,,,,,"Facility Management,School District",,,,,,,,,1397,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-11-2,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,01397,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1397,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,These are the final plans and specifications for approved and constructed district buildings.,,,,As-built construction plans an,,,,,These are the final plans and specifications for approved and constructed district buildings.,,,,,,,,,,,,,"SD-11-2,GRS-1397,1397,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed district buildings.,These are the final plans and specifications for approved and constructed district buildings.,Public,Facility Management,School District",,,,,,,,,,,,,,,,,,,,"Facility Management,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-11-2,GRS-1397,1397,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,These are the final plans and specifications for approved and constructed district buildings.,These are the final plans and specifications for approved and constructed district buildings.,Public,Facility Management,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Facility Management,School District",1397,,,,,,,1397,These are the final plans and specifications for approved and constructed district buildings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-746,,,,21269,,,,,,,Feasibility studies,,,,Item,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870279696386,,,,,,,,,,,,,,,,,,,,GRSItem-20455,,No,Public,,,Feasibility studies,,,,,,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,,,No,,,,,,,Feasibility studies,,,,,,,,,,,,01255,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20455,,,,,,,,,,,,,,,,,,,,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,,,,,,,,Administrative,,,,,,,,,1255,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SD-1-7,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01255,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1255,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,,,,Feasibility studies,,,,,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,,,,,,,,,,,,,"SD-1-7,GRS-1255,1255,1,Feasibility studies,Feasibility studies,Item,Discontinued,Finalized,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,Public,Administrative",,,,,,,,,,,,,,,GRS-746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-7,GRS-1255,1255,1,Feasibility studies,Feasibility studies,Item,Discontinued,Finalized,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1255,,,,,,,1255,These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21269,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,System documentation for non-permanent databases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,System documentation for non-permanent databases,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870281793536,,,,,,,,,,,,,,,,,,,,GRSItem-3526,,No,Public,,,System documentation for non-permanent databases,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Made obsolete 5-2-2006 by SB1,This item was combined with Item 5-8 to create one item for non-permanent documentation of databases on 5/2/2006.",,,No,,,,,,,,,,,,,,,,,,,01775,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-05-02,,,,,3526,,,,,,,,,,,,,,,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,Data Processing,,,,,,,,,1775,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-5-15,,,,,,,,,,,,,,,,,,2006-05-01T00:00:00Z,,,,01775,,,,,"Made obsolete 5-2-2006 by SB1,This item was combined with Item 5-8 to create one item for non-permanent documentation of databases on 5/2/2006.",1996-12-01T00:00:00Z,,,,,,,GRS-1775,,,,,,,,,,,,,,,,,,,,,,,,,,2006-05-02,,,,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,System documentation for non-p,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,,,,,,"SG-5-15,GRS-1775,1775,1,System documentation for non-permanent databases,System documentation for non-p,Item,Discontinued,Finalized,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Made obsolete 5-2-2006 by SB1,This item was combined with Item 5-8 to create one item for non-permanent documentation of databases on 5/2/2006.,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-15,GRS-1775,1775,1,System documentation for non-permanent databases,System documentation for non-p,Item,Discontinued,Finalized,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Made obsolete 5-2-2006 by SB1,This item was combined with Item 5-8 to create one item for non-permanent documentation of databases on 5/2/2006.,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1775,,,,,,,1775,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Health and accident insurance record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Health and accident insurance record,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870283890688,,,,,,,,,,,,,,,,,,,,GRSItem-3542,,No,Private,,,Health and accident insurance record,,,,,,"These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",,,No,,,,,,,,,,,,,,,,,,,01380,,,Discontinued,,,,,,,,,,See state schedule Employee Health and Medical Records 11-65,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3542,,,,,,,,,,,,,,,,,,,,"These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",,,,,,,,Risk Management,,,,,,,,,1380,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-8-3,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01380,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1380,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name, social security number, address, birthdate, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name, sex, birthdates, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",,,,Health and accident insurance,,,,,"These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name, social security number, address, birthdate, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name, sex, birthdates, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",,,,,,,,,,,,,"SD-8-3,GRS-1380,1380,1,Health and accident insurance record,Health and accident insurance,Item,Discontinued,Finalized,These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.,These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.,Private,Risk Management",,,,,,,,,,,,,,,,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-3,GRS-1380,1380,1,Health and accident insurance record,Health and accident insurance,Item,Discontinued,Finalized,These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.,These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.,Private,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1380,,,,,,,1380,"These are application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name, social security number, address, birthdate, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name, sex, birthdates, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housekeeping files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Housekeeping files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870285987841,,,,,,,,,,,,,,,,,,,,GRSItem-20115,,No,Public,,,Housekeeping files,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00012,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,20115,,,,,,,,,,,,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,,,,,,Administrative,,,,,,,,,12,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-1-12,,,,,,,,,,,,,,,,,,2015-04-01T00:00:00Z,,,,00012,,,,,,,,,,,,,GRS-12,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-01,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,Housekeeping files,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,"CO-1-12,GRS-12,12,3,Housekeeping files,Housekeeping files,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,3,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-12,GRS-12,12,3,Housekeeping files,Housekeeping files,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,12,,,,,,,12,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant requests (fi-50),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Warrant requests (fi-50),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868406939649,,,,,,,,,,,,,,,,,,,,GRSItem-2969,,No,Public,,,Warrant requests (fi-50),,,,,,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,,No,,,,,,,,,,,,,,,,,,,01838,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2969,,,,,,,,,,,,,,,,,,,,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,,,,,,,Financial Management,,,,,,,,,1838,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-7-49,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01838,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1838,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,,,Warrant requests (fi-50),,,,,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,,,,,,,,,,,,"SG-7-49,GRS-1838,1838,1,Warrant requests (fi-50),Warrant requests (fi-50),Item,Discontinued,Finalized,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-49,GRS-1838,1838,1,Warrant requests (fi-50),Warrant requests (fi-50),Item,Discontinued,Finalized,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1838,,,,,,,1838,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Savings bond purchase files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Savings bond purchase files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868409036800,,,,,,,,,,,,,,,,,,,,GRSItem-2986,,No,Public,,,Savings bond purchase files,,,,,,Forms and reports with related records pertaining to deposits and purchase of bonds.,,,No,,,,,,,,,,,,,,,,,,,01892,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2986,,,,,,,,,,,,,,,,,,,,Forms and reports with related records pertaining to deposits and purchase of bonds.,,,,,,,,Payroll,,,,,,,,,1892,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-10-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01892,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1892,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Forms and reports with related records pertaining to deposits and purchase of bonds.,,,,Savings bond purchase files,,,,,Forms and reports with related records pertaining to deposits and purchase of bonds.,,,,,,,,,,,,,"SG-10-19,GRS-1892,1892,1,Savings bond purchase files,Savings bond purchase files,Item,Discontinued,Finalized,Forms and reports with related records pertaining to deposits and purchase of bonds.,Forms and reports with related records pertaining to deposits and purchase of bonds.,Public,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-19,GRS-1892,1892,1,Savings bond purchase files,Savings bond purchase files,Item,Discontinued,Finalized,Forms and reports with related records pertaining to deposits and purchase of bonds.,Forms and reports with related records pertaining to deposits and purchase of bonds.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1892,,,,,,,1892,Forms and reports with related records pertaining to deposits and purchase of bonds.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position classification inspection and audit files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Position classification inspection and audit files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868413231104,,,,,,,,,,,,,,,,,,,,GRSItem-3015,,No,Private,,,Position classification inspection and audit files,,,,,,"Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.",,,No,,,,,,,,,,,,,,,,,,,01942,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3015,,,,,,,,,,,,,,,,,,,,"Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.",,,,,,,,Human Resources,,,,,,,,,1942,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-11-39,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01942,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1942,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Correspondence, memoranda, reports, and other records relating to inspections, desk audits, and evaluations of position classifications.",,,,Position classification inspec,,,,,"Correspondence, memoranda, reports, and other records relating to inspections, desk audits, and evaluations of position classifications.",,,,,,,,,,,,,"SG-11-39,GRS-1942,1942,1,Position classification inspection and audit files,Position classification inspec,Item,Discontinued,Finalized,Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.,Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-39,GRS-1942,1942,1,Position classification inspection and audit files,Position classification inspec,Item,Discontinued,Finalized,Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.,Correspondence\, memoranda\, reports\, and other records relating to inspections\, desk audits\, and evaluations of position classifications.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1942,,,,,,,1942,"Correspondence, memoranda, reports, and other records relating to inspections, desk audits, and evaluations of position classifications.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly cemetery death report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Monthly cemetery death report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868414279680,,,,,,,,,,,,,,,,,,,,GRSItem-3268,,No,Public,,,Monthly cemetery death report,,,,,,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.",,,No,,,,,,,,,,,,,,,,,,,00582,,,Discontinued,,,,,,,,,,See county schedule Cemetery Management Records 14-44,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3268,,,,,,,,,,,,,,,,,,,,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.",,,,,,,,Health,,,,,,,,,582,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-25-60,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00582,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-582,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year, name and location of the cemetery, death date, deceased's name and age, the county where death occurred, and the name of the funeral home or funeral director.",,,,Monthly cemetery death report,,,,,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year, name and location of the cemetery, death date, deceased's name and age, the county where death occurred, and the name of the funeral home or funeral director.",,,,,,,,,,,,,"CO-25-60,GRS-582,582,1,Monthly cemetery death report,Monthly cemetery death report,Item,Discontinued,Finalized,This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.,This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-60,GRS-582,582,1,Monthly cemetery death report,Monthly cemetery death report,Item,Discontinued,Finalized,This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.,This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,582,,,,,,,582,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (2006). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year, name and location of the cemetery, death date, deceased's name and age, the county where death occurred, and the name of the funeral home or funeral director.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Arrest reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2028,,,,2028,,,,,,,Arrest reports,,,,Item,Arrest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868416376832,,,,,,,,,,,,,,,,,,,,GRSItem-3177,,No,Private,,,Arrest reports,,,,,,"These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",,,No,,,,,,,Arrest records,,,,,,,,,,,,00318,,,Discontinued,,,,,,,,,,This schedule now falls under Arrest Records SG 17-6.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3177,,,,,,,,,,,,,,,,,,,,"These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",,,,,,,,Sheriff,,,,,,,,,318,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-16-2,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00318,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-318,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested, date, arrest time, charges, description of offense, witnesses, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",,,,Arrest reports,,,,,"These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested, date, arrest time, charges, description of offense, witnesses, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",,,,,,,,,,,,,"CO-16-2,GRS-318,318,1,Arrest reports,Arrest reports,Item,Discontinued,Finalized,These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.,These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.,Private,Sheriff",,,,,,,,,,,,,,,GRS-2028,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-2,GRS-318,318,1,Arrest reports,Arrest reports,Item,Discontinued,Finalized,These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.,These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.,Private,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,318,,,,,,,318,"These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested, date, arrest time, charges, description of offense, witnesses, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2028,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Communicable disease control program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Communicable disease control program files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868419522561,,,,,,,,,,,,,,,,,,,,GRSItem-3193,,No,Private,,,Communicable disease control program files,,,,,,"This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,No,,,,,,,,,,,,,,,,,,,00543,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3193,,,,,,,,,,,,,,,,,,,,"This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,Health,,,,,,,,,543,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-25-21,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00543,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-543,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"This is a record of incoming and outgoing correspondence, related to the Communicable Disease Control Program. Includes financial, medical, disease control, and patient information; policies, procedures, rules, regulations, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,Communicable disease control p,,,,,"This is a record of incoming and outgoing correspondence, related to the Communicable Disease Control Program. Includes financial, medical, disease control, and patient information; policies, procedures, rules, regulations, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,,,,,,"CO-25-21,GRS-543,543,1,Communicable disease control program files,Communicable disease control p,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-21,GRS-543,543,1,Communicable disease control program files,Communicable disease control p,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,543,,,,,,,543,"This is a record of incoming and outgoing correspondence, related to the Communicable Disease Control Program. Includes financial, medical, disease control, and patient information; policies, procedures, rules, regulations, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""after return or disposal of property"" to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Received property records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Received property records,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868421619712,,,,,,,,,,,,,,,,,,,,GRSItem-3201,,No,Private,,,Received property records,,,,,,"Retention changed from ""after return or disposal of property"" to ""after final action"" to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00357,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3201,,,,,,,,,,,,,,,,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,Sheriff,,,,,,,,,357,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-16-41,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00357,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-357,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,Received property records,,,,,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,,,,,,"CO-16-41,GRS-357,357,1,Received property records,Received property records,Item,Discontinued,Finalized,Retention changed from ""after return or disposal of property"" to ""after final action"" to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,Private,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-41,GRS-357,357,1,Received property records,Received property records,Item,Discontinued,Finalized,Retention changed from ""after return or disposal of property"" to ""after final action"" to meet new language requirements.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.,Private,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,357,,,,,,,357,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Laboratory test results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Laboratory test results,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868423716864,,,,,,,,,,,,,,,,,,,,GRSItem-3196,,No,Exempt,,,Laboratory test results,,,,,,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",,,No,,,,,,,,,,,,,,,,,,,00578,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3196,,,,,,,,,,,,,,,,,,,,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",,,,,,,,Health,,,,,,,,,578,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,CO-25-56,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00578,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-578,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis, Request for Culture of Enteric Bacterial Pathogens, Request for Referred Culture Identification, Report of Antibiotic Sensitivity, Request for Agglutinations and Special Serologic Tests, Request for Miscellaneous Cultures, Request for Rabies Examination, Request for Slide Examination, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",,,,Laboratory test results,,,,,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis, Request for Culture of Enteric Bacterial Pathogens, Request for Referred Culture Identification, Report of Antibiotic Sensitivity, Request for Agglutinations and Special Serologic Tests, Request for Miscellaneous Cultures, Request for Rabies Examination, Request for Slide Examination, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",,,,,,,,,,,,,"CO-25-56,GRS-578,578,1,Laboratory test results,Laboratory test results,Item,Discontinued,Finalized,This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.,This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.,Exempt,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-56,GRS-578,578,1,Laboratory test results,Laboratory test results,Item,Discontinued,Finalized,This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.,This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,578,,,,,,,578,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis, Request for Culture of Enteric Bacterial Pathogens, Request for Referred Culture Identification, Report of Antibiotic Sensitivity, Request for Agglutinations and Special Serologic Tests, Request for Miscellaneous Cultures, Request for Rabies Examination, Request for Slide Examination, and Request for Mycobacterium Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State drivers' license master license report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,State drivers' license master license report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868426862592,,,,,,,,,,,,,,,,,,,,GRSItem-3063,,No,Public,,,State drivers' license master license report,,,,,,"This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.,This schedule is now obsolete",,,No,,,,,,,,,,,,,,,,,,,00279,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3063,,,,,,,,,,,,,,,,,,,,"This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.",,,,,,,,Clerk,,,,,,,,,279,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-14-36,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00279,,,,,This schedule is now obsolete,1991-03-01T00:00:00Z,,,,,,,GRS-279,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district, circuit, and justice courts. The report included the driver's name, address, date of birth, and date the license was issued. In 1992, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.",,,,State drivers' license master,,,,,"This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district, circuit, and justice courts. The report included the driver's name, address, date of birth, and date the license was issued. In 1992, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.",,,,,,,,,,,,,"CO-14-36,GRS-279,279,1,State drivers' license master license report,State drivers' license master,Item,Discontinued,Finalized,This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.,This schedule is now obsolete,This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-36,GRS-279,279,1,State drivers' license master license report,State drivers' license master,Item,Discontinued,Finalized,This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.,This schedule is now obsolete,This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report included the driver's name\, address\, date of birth\, and date the license was issued. In 1992\, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,279,,,,,,,279,"This was a computer report of all licensed drivers within the county. It was used with the voter registrations to create jury lists for district, circuit, and justice courts. The report included the driver's name, address, date of birth, and date the license was issued. In 1992, the Judicial Council and the Court Administrator's Office were given the responsibility to create jury lists (UCA 78-40-10 (1995)). OBSOLETE RECORD.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County scrapbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,County scrapbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868432105473,,,,,,,,,,,,,,,,,,,,GRSItem-3130,,No,Public,,,County scrapbooks,,,,,,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?",,,No,,,,,,,,,,,,,,,,,,,00005,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-08-29,,,,,3130,,,,,,,,,,,,,,,,,,,,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?",,,,,,,,Intrinsically Historical,,,,,,,,,5,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-1-5,,,,,,,,,,,,,,,,,,2017-08-28T00:00:00Z,,,,00005,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-5,,,,,,,,,,,,,,,,,,,,,,,,,,2017-08-29,,,,,,,,,"These are a chronological record of the activities of the county or individual county department. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to county activities and actions and reactions of county citizens.?",,,,County scrapbooks,,,,,"These are a chronological record of the activities of the county or individual county department. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to county activities and actions and reactions of county citizens.?",,,,,,,,,,,,,"CO-1-5,GRS-5,5,1,County scrapbooks,County scrapbooks,Item,Discontinued,Finalized,These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?,These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?,Public,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,Intrinsically Historical,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-5,GRS-5,5,1,County scrapbooks,County scrapbooks,Item,Discontinued,Finalized,These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?,These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.?,Public,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Intrinsically Historical,5,,,,,,,5,"These are a chronological record of the activities of the county or individual county department. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to county activities and actions and reactions of county citizens.?",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual fixed asset reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Annual fixed asset reports,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868434202624,,,,,,,,,,,,,,,,,,,,GRSItem-3079,,No,Public,,,Annual fixed asset reports,,,,,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00068,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3079,,,,,,,,,,,,,,,,,,,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,,,,,,Fixed Asset,,,,,,,,,68,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-4-1,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00068,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-68,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,Annual fixed asset reports,,,,,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,"CO-4-1,GRS-68,68,1,Annual fixed asset reports,Annual fixed asset reports,Item,Discontinued,Finalized,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-1,GRS-68,68,1,Annual fixed asset reports,Annual fixed asset reports,Item,Discontinued,Finalized,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,68,,,,,,,68,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Technical reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Technical reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868437348353,,,,,,,,,,,,,,,,,,,,GRSItem-3146,,No,Public,,,Technical reference files,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,No,,,,,,,,,,,,,,,,,,,00028,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,3146,,,,,,,,,,,,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,,,,,,Administrative,,,,,,,,,28,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-1-28,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00028,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-28,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,Technical reference files,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,"CO-1-28,GRS-28,28,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-28,GRS-28,28,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,28,,,,,,,28,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""completion of community service"" to ""resolution of issue"".",,,,,0.094103105,,,,,,,,,,,Court ordered community service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-147,,,,21602,,,,,,,Court ordered community service files,,,,Item,Court ordered community service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868441542656,,,,,,,,,,,,,,,,,,,,GRSItem-3357,,No,Public,,,Court ordered community service files,,,,,,"Retention changed from ""completion of community service"" to ""resolution of issue"".,These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,No,,,,,,,Court ordered community service files,,,,,,,,,,,,01496,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,3357,,,,,,,,,,,,,,,,,,,,"These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,Student,,,,,,,,,1496,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-17-21,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01496,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1496,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,Court ordered community servic,,,,,"These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,"SD-17-21,GRS-1496,1496,1,Court ordered community service files,Court ordered community servic,Item,Discontinued,Finalized,Retention changed from ""completion of community service"" to ""resolution of issue"".,These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Student",,,,,,,,,,,,,,,GRS-147,,,,,Student,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-21,GRS-1496,1496,1,Court ordered community service files,Court ordered community servic,Item,Discontinued,Finalized,Retention changed from ""completion of community service"" to ""resolution of issue"".,These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1496,,,,,,,1496,"These files document participation in court ordered community service projects. A district or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and the time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21602,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-732,,,,732,,,,,,,Tax receipts,,,,Item,Tax redemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868443639808,,,,,,,,,,,,,,,,,,,,GRSItem-3172,,No,Public,,,Tax receipts,,,,,,"These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.",,,No,,,,,,,Tax redemption records,,,,,,,,,,,,00394,,,Discontinued,,,,,,,,,,This schedule now falls under Tax Redemption Records CO 33-1.,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3172,,,,,,,,,,,,,,,,,,,,"These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.",,,,,,,,Treasurer,,,,,,,,,394,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-18-7,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00394,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-394,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are receipts issued for the payment of taxes. They include receipt number, date of payment, parcel number, owner's name, current or delinquent tax payment, and amount paid.",,,,Tax receipts,,,,,"These are receipts issued for the payment of taxes. They include receipt number, date of payment, parcel number, owner's name, current or delinquent tax payment, and amount paid.",,,,,,,,,,,,,"CO-18-7,GRS-394,394,1,Tax receipts,Tax receipts,Item,Discontinued,Finalized,These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.,These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.,Public,Treasurer",,,,,,,,,,,,,,,GRS-732,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-7,GRS-394,394,1,Tax receipts,Tax receipts,Item,Discontinued,Finalized,These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.,These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,394,,,,,,,394,"These are receipts issued for the payment of taxes. They include receipt number, date of payment, parcel number, owner's name, current or delinquent tax payment, and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,732,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pawn shop receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Pawn shop receipts,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868444688384,,,,,,,,,,,,,,,,,,,,GRSItem-3188,,No,Public,,,Pawn shop receipts,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00356,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3188,,,,,,,,,,,,,,,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.",,,,,,,,Sheriff,,,,,,,,,356,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-16-40,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00356,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-356,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, type of merchandise, serial number, and description of item.",,,,Pawn shop receipts,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, type of merchandise, serial number, and description of item.",,,,,,,,,,,,,"CO-16-40,GRS-356,356,1,Pawn shop receipts,Pawn shop receipts,Item,Discontinued,Finalized,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.,Public,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-40,GRS-356,356,1,Pawn shop receipts,Pawn shop receipts,Item,Discontinued,Finalized,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, type of merchandise\, serial number\, and description of item.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,356,,,,,,,356,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, type of merchandise, serial number, and description of item.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax roll index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-734,,,,734,,,,,,,Tax roll index,,,,Item,Assessment roll records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868444688386,,,,,,,,,,,,,,,,,,,,GRSItem-3174,,No,Public,,,Tax roll index,,,,,,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,No,,,,,,,Assessment roll records,,,,,,,,,,,,00397,,,Discontinued,,,,,,,,,,This schedule now falls under Assessment Roll Records CO 33-3.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3174,,,,,,,,,,,,,,,,,,,,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,,,,,,Treasurer,,,,,,,,,397,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-18-10,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00397,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-397,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,,Tax roll index,,,,,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,,,,,,,,,,,"CO-18-10,GRS-397,397,1,Tax roll index,Tax roll index,Item,Discontinued,Finalized,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,Public,Treasurer",,,,,,,,,,,,,,,GRS-734,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-18-10,GRS-397,397,1,Tax roll index,Tax roll index,Item,Discontinued,Finalized,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,397,,,,,,,397,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,734,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unclaimed property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Unclaimed property files,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868445736960,,,,,,,,,,,,,,,,,,,,GRSItem-3190,,No,Public,,,Unclaimed property files,,,,,,"These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00366,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3190,,,,,,,,,,,,,,,,,,,,"These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.",,,,,,,,Sheriff,,,,,,,,,366,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-16-50,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00366,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-366,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,Unclaimed property files,,,,,"These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,,,,,,,,,,"CO-16-50,GRS-366,366,1,Unclaimed property files,Unclaimed property files,Item,Discontinued,Finalized,These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,Public,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-50,GRS-366,366,1,Unclaimed property files,Unclaimed property files,Item,Discontinued,Finalized,These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,366,,,,,,,366,"These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning commission minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Planning commission minutes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868447834112,,,,,,,,,,,,,,,,,,,,GRSItem-3259,,No,Public,,,Planning commission minutes,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).",,,No,,,,,,,,,,,,,,,,,,,00659,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3259,,,,,,,,,,,,,,,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).",,,,,,,,Planning and Zoning,,,,,,,,,659,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-28-7,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00659,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-659,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).",,,,Planning commission minutes,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).",,,,,,,,,,,,,"CO-28-7,GRS-659,659,1,Planning commission minutes,Planning commission minutes,Item,Discontinued,Finalized,These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).,These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-7,GRS-659,659,1,Planning commission minutes,Planning commission minutes,Item,Discontinued,Finalized,These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).,These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,659,,,,,,,659,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA? 17-27a-302 (2012).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Burial-transit permit application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Burial-transit permit application,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868449931264,,,,,,,,,,,,,,,,,,,,GRSItem-3267,,No,Public,,,Burial-transit permit application,,,,,,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.",,,No,,,,,,,,,,,,,,,,,,,00529,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3267,,,,,,,,,,,,,,,,,,,,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.",,,,,,,,Health,,,,,,,,,529,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-25-7,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00529,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-529,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number, deceased's name, birth date, birth place, death date, place of death, name of next of kin or other person authorizing disposition, disposition (burial, cremation, or other), funeral home, address, license number, name of person issuing permit, date issued, registrar's signature, how body was disposed (burial, cremated, other), date permit issued, cemetery name, place, county, state, and signature of person in charge.",,,,Burial-transit permit applicat,,,,,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number, deceased's name, birth date, birth place, death date, place of death, name of next of kin or other person authorizing disposition, disposition (burial, cremation, or other), funeral home, address, license number, name of person issuing permit, date issued, registrar's signature, how body was disposed (burial, cremated, other), date permit issued, cemetery name, place, county, state, and signature of person in charge.",,,,,,,,,,,,,"CO-25-7,GRS-529,529,1,Burial-transit permit application,Burial-transit permit applicat,Item,Discontinued,Finalized,This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.,This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-7,GRS-529,529,1,Burial-transit permit application,Burial-transit permit applicat,Item,Discontinued,Finalized,This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.,This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,529,,,,,,,529,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA? 26-2-17(3)?(2007). It includes death certificate number, deceased's name, birth date, birth place, death date, place of death, name of next of kin or other person authorizing disposition, disposition (burial, cremation, or other), funeral home, address, license number, name of person issuing permit, date issued, registrar's signature, how body was disposed (burial, cremated, other), date permit issued, cemetery name, place, county, state, and signature of person in charge.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Evidence log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence log,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868452028416,,,,,,,,,,,,,,,,,,,,GRSItem-3183,,No,Protected,,,Evidence log,,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00333,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3183,,,,,,,,,,,,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,Sheriff,,,,,,,,,333,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-16-17,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00333,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-333,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,Evidence log,,,,,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,,,,,,"CO-16-17,GRS-333,333,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Protected,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-17,GRS-333,333,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,333,,,,,,,333,This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,"Retention wording ""lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system"" changed to ""final action"" to meet new language requirements .",,,,,0.094103105,,,,,,,,,,,Stolen/recovered property lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Stolen/recovered property lists,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868459368448,,,,,,,,,,,,,,,,,,,,GRSItem-3189,,No,Public,,,Stolen/recovered property lists,,,,,,"Retention wording ""lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system"" changed to ""final action"" to meet new language requirements .,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00363,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3189,,,,,,,,,,,,,,,,,,,,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",,,,,,,,Sheriff,,,,,,,,,363,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-16-47,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00363,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-363,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,Stolen/recovered property list,,,,,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,,,,,,,,,,"CO-16-47,GRS-363,363,1,Stolen/recovered property lists,Stolen/recovered property list,Item,Discontinued,Finalized,Retention wording ""lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system"" changed to ""final action"" to meet new language requirements .,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,Public,Sheriff",,,,,,,,,,,,,,,GRS-374,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-47,GRS-363,363,1,Stolen/recovered property lists,Stolen/recovered property list,Item,Discontinued,Finalized,Retention wording ""lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system"" changed to ""final action"" to meet new language requirements .,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,363,,,,,,,363,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual financial reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Annual financial reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868462514177,,,,,,,,,,,,,,,,,,,,GRSItem-3262,,No,Public,,,Annual financial reports,,,,,,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,,No,,,,,,,,,,,,,,,,,,,01307,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3262,,,,,,,,,,,,,,,,,,,,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,General Accounting,,,,,,,,,1307,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-5-3,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,01307,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1307,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,Annual financial reports,,,,,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,,,,,,"SD-5-3,GRS-1307,1307,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.,These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-5-3,GRS-1307,1307,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.,These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,1307,,,,,,,1307,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal citations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal citations,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868463562752,,,,,,,,,,,,,,,,,,,,GRSItem-3270,,No,Public,,,Animal citations,,,,,,"These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00429,,,Discontinued,,,,,,,,,,This schedule now falls under Animal Control Records SG 1-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3270,,,,,,,,,,,,,,,,,,,,"These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.",,,,,,,,Animal Control,,,,,,,,,429,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-20-3,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00429,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-429,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,Animal citations,,,,,"These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,,,,,,,,,,"CO-20-3,GRS-429,429,1,Animal citations,Animal citations,Item,Discontinued,Finalized,These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-3,GRS-429,429,1,Animal citations,Animal citations,Item,Discontinued,Finalized,These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,429,,,,,,,429,"These are citations issued to animal owners for infractions of county ordinances. They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medical files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Medical files,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868469854209,,,,,,,,,,,,,,,,,,,,GRSItem-3349,,No,Private,,,Medical files,,,,,,"These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01433,,,Discontinued,,,,,,,,,,See state schedule Employee Health & Medical Records 11-65,,,,,,,,,"Retain for 1 year after after termination, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3349,,,,,,,,,,,,,,,,,,,,"These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.",,,,,,,,Human Resources,,,,,,,,,1433,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SD-14-5,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01433,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1433,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms, vaccination forms, critical family illness forms, tuberculosis test results, sick bank requests, requests for sick leave, physician's notes for employee absence , and related correspondence.",,,,Medical files,,,,,"These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms, vaccination forms, critical family illness forms, tuberculosis test results, sick bank requests, requests for sick leave, physician's notes for employee absence , and related correspondence.",,,,,,,,,,,,,"SD-14-5,GRS-1433,1433,1,Medical files,Medical files,Item,Discontinued,Finalized,These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.,These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1968,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after termination, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-5,GRS-1433,1433,1,Medical files,Medical files,Item,Discontinued,Finalized,These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.,These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms\, vaccination forms\, critical family illness forms\, tuberculosis test results\, sick bank requests\, requests for sick leave\, physician's notes for employee absence \, and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1433,,,,,,,1433,"These files document the medical conditions of both certified and classified employees. They include Family and Medical Leave Act (FMLA) request forms, vaccination forms, critical family illness forms, tuberculosis test results, sick bank requests, requests for sick leave, physician's notes for employee absence , and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Press release files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Press release files,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868471951360,,,,,,,,,,,,,,,,,,,,GRSItem-3474,,No,Public,,,Press release files,,,,,,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,No,,,,,,,Public relations records,,,,,,,,,,,,01270,,,Discontinued,,,,,,,,,,See state schedule Public Relations Records 1-69,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3474,,,,,,,,,,,,,,,,,,,,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,Administrative,,,,,,,,,1270,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-1-22,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,01270,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1270,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,Press release files,,,,,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,"SD-1-22,GRS-1270,1270,1,Press release files,Press release files,Item,Discontinued,Finalized,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,,,,,,GRS-1716,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-22,GRS-1270,1270,1,Press release files,Press release files,Item,Discontinued,Finalized,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1270,,,,,,,1270,These files contain a copy of each officially prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative rulemaking files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative rulemaking files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868472999936,,,,,,,,,,,,,,,,,,,,GRSItem-3295,,No,Public,,,Administrative rulemaking files,,,,,,"Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.",,,No,,,,,,,,,,,,,,,,,,,01699,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,3295,,,,,,,,,,,,,,,,,,,,"Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.",,,,,,,,Administrative,,,,,,,,,1699,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,SG-1-49,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01699,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1699,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form, copies of rule text, and other documentation needed to create administrative rules.",,,,Administrative rulemaking file,,,,,"Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form, copies of rule text, and other documentation needed to create administrative rules.",,,,,,,,,,,,,"SG-1-49,GRS-1699,1699,1,Administrative rulemaking files,Administrative rulemaking file,Item,Discontinued,Finalized,Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.,Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-49,GRS-1699,1699,1,Administrative rulemaking files,Administrative rulemaking file,Item,Discontinued,Finalized,Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.,Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form\, copies of rule text\, and other documentation needed to create administrative rules.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1699,,,,,,,1699,"Records and other information used by the agencies to create and administer rule making authority. They contain the rules analysis form, copies of rule text, and other documentation needed to create administrative rules.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Prescribed medication record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1502,,,,1502,,,,,,,Prescribed medication record,,,,Item,Student medical log records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868477194242,,,,,,,,,,,,,,,,,,,,GRSItem-3459,,No,Private,,,Prescribed medication record,,,,,,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.",,,No,,,,,,,Student medical log records,,,,,,,,,,,,01481,,,Discontinued,,,,,,,,,,See school district schedule Medical Log Records 17-28,,,,,,,,,"Retain for 7 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3459,,,,,,,,,,,,,,,,,,,,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.",,,,,,,,Student,,,,,,,,,1481,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-17-5,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01481,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1481,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name, date, and initials of school personnel administering medication.",,,,Prescribed medication record,,,,,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name, date, and initials of school personnel administering medication.",,,,,,,,,,,,,"SD-17-5,GRS-1481,1481,1,Prescribed medication record,Prescribed medication record,Item,Discontinued,Finalized,This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.,This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.,Private,Student",,,,,,,,,,,,,,,GRS-1502,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-5,GRS-1481,1481,1,Prescribed medication record,Prescribed medication record,Item,Discontinued,Finalized,This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.,This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name\, date\, and initials of school personnel administering medication.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1481,,,,,,,1481,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA 53A-11-601(1)(a)(iv) (2008). It includes child's name, date, and initials of school personnel administering medication.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1502,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Housekeeping records,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868480339968,,,,,,,,,,,,,,,,,,,,GRSItem-3462,,No,Public,,,Housekeeping records,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01260,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3462,,,,,,,,,,,,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,,,,,,Administrative,,,,,,,,,1260,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SD-1-12,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01260,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1260,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,Housekeeping records,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,"SD-1-12,GRS-1260,1260,1,Housekeeping records,Housekeeping records,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-12,GRS-1260,1260,1,Housekeeping records,Housekeeping records,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1260,,,,,,,1260,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868482437121,,,,,,,,,,,,,,,,,,,,GRSItem-3398,,No,Public,,,Construction project files,,,,,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",,,No,,,,,,,,,,,,,,,,,,,00638,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3398,,,,,,,,,,,,,,,,,,,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,Parks and Recreation,,,,,,,,,638,,,,,,,,2024-11-07T17:01:07.423Z,,,,,,,,,CO-27-3,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00638,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-638,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,Construction project files,,,,,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,,,,,,"CO-27-3,GRS-638,638,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-27-3,GRS-638,638,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,638,,,,,,,638,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Performance plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868486631425,,,,,,,,,,,,,,,,,,,,GRSItem-3467,,No,Public,,,Performance plan,,,,,,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,,,No,,,,,,,,,,,,,,,,,,,01957,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,3467,,,,,,,,,,,,,,,,,,,,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,,,,,,,,Human Resources,,,,,,,,,1957,,,,,,,,2024-11-07T17:01:07.374Z,,,,,,,,,SG-11-54,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01957,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1957,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,,,,Performance plan,,,,,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,,,,,,,,,,,,,"SG-11-54,GRS-1957,1957,1,Performance plan,Performance plan,Item,Discontinued,Finalized,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-54,GRS-1957,1957,1,Performance plan,Performance plan,Item,Discontinued,Finalized,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1957,,,,,,,1957,Record of performance understanding completed between employee and supervisor. This is time-frame and quality-specific for the identified duties. Includes yearly goals and expectations of employee.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction budget requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction budget requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868016869376,,,,,,,,,,,,,,,,,,,,GRSItem-2936,,No,Public,,,Construction budget requests,,,,,,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,,,No,,,,,,,,,,,,,,,,,,,01779,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,2936,,,,,,,,,,,,,,,,,,,,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,,,,,,,,Facility Management,,,,,,,,,1779,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-6-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01779,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1779,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,,,,Construction budget requests,,,,,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,,,,,,,,,,,,,"SG-6-4,GRS-1779,1779,1,Construction budget requests,Construction budget requests,Item,Discontinued,Finalized,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-6-4,GRS-1779,1779,1,Construction budget requests,Construction budget requests,Item,Discontinued,Finalized,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1779,,,,,,,1779,Construction requests sent to the Division of Facilities Construction Management that reveal budgetary impacts of planned construction.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sexually transmitted disease program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Sexually transmitted disease program files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868018966528,,,,,,,,,,,,,,,,,,,,GRSItem-3197,,No,Private,,,Sexually transmitted disease program files,,,,,,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,No,,,,,,,,,,,,,,,,,,,00601,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,3197,,,,,,,,,,,,,,,,,,,,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,Health,,,,,,,,,601,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-25-79,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,00601,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-601,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial, medical, disease control and patient information regarding sexually transmitted diseases; policies, procedures, rules, regulations, and ordinances; summary data of STDs by month, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,Sexually transmitted disease p,,,,,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial, medical, disease control and patient information regarding sexually transmitted diseases; policies, procedures, rules, regulations, and ordinances; summary data of STDs by month, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,,,,,,"CO-25-79,GRS-601,601,1,Sexually transmitted disease program files,Sexually transmitted disease p,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-79,GRS-601,601,1,Sexually transmitted disease program files,Sexually transmitted disease p,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,601,,,,,,,601,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial, medical, disease control and patient information regarding sexually transmitted diseases; policies, procedures, rules, regulations, and ordinances; summary data of STDs by month, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Out-of-state travel authorizations (fi-5),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Out-of-state travel authorizations (fi-5),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868021063681,,,,,,,,,,,,,,,,,,,,GRSItem-2957,,No,Public,,,Out-of-state travel authorizations (fi-5),,,,,,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,,,No,,,,,,,,,,,,,,,,,,,01818,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2957,,,,,,,,,,,,,,,,,,,,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,,,,,,,,Financial Management,,,,,,,,,1818,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-7-29,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01818,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1818,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,,,,Out-of-state travel authorizat,,,,,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,,,,,,,,,,,,,"SG-7-29,GRS-1818,1818,1,Out-of-state travel authorizations (fi-5),Out-of-state travel authorizat,Item,Discontinued,Finalized,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-29,GRS-1818,1818,1,Out-of-state travel authorizations (fi-5),Out-of-state travel authorizat,Item,Discontinued,Finalized,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1818,,,,,,,1818,Travel authorization sent to the Division of Finance. The Division of Finance files these as part of the Employee Travel Reimbursement Files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Notices of payroll action (dhrm33),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Notices of payroll action (dhrm33),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868022112258,,,,,,,,,,,,,,,,,,,,GRSItem-2982,,No,Private,,,Notices of payroll action (dhrm33),,,,,,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,,,No,,,,,,,,,,,,,,,,,,,01887,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,2982,,,,,,,,,,,,,,,,,,,,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,,,,,,,,Payroll,,,,,,,,,1887,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-10-14,,,,,,,,,,,,,,,,,,2015-01-20T00:00:00Z,,,,01887,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1887,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-21,,,,,,,,,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,,,,Notices of payroll action (dhr,,,,,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,,,,,,,,,,,,,"SG-10-14,GRS-1887,1887,1,Notices of payroll action (dhrm33),Notices of payroll action (dhr,Item,Discontinued,Finalized,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-14,GRS-1887,1887,1,Notices of payroll action (dhrm33),Notices of payroll action (dhr,Item,Discontinued,Finalized,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1887,,,,,,,1887,Notices which document all payroll actions entered into the Department of Human Resource Management automated system.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telegrams,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telegrams,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868023160832,,,,,,,,,,,,,,,,,,,,GRSItem-2966,,No,Public,,,Telegrams,,,,,,Originals and copies of telegrams filed in support of telegraph bills.,,,No,,,,,,,,,,,,,,,,,,,01831,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2966,,,,,,,,,,,,,,,,,,,,Originals and copies of telegrams filed in support of telegraph bills.,,,,,,,,Financial Management,,,,,,,,,1831,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-7-42,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01831,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1831,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Originals and copies of telegrams filed in support of telegraph bills.,,,,Telegrams,,,,,Originals and copies of telegrams filed in support of telegraph bills.,,,,,,,,,,,,,"SG-7-42,GRS-1831,1831,1,Telegrams,Telegrams,Item,Discontinued,Finalized,Originals and copies of telegrams filed in support of telegraph bills.,Originals and copies of telegrams filed in support of telegraph bills.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-42,GRS-1831,1831,1,Telegrams,Telegrams,Item,Discontinued,Finalized,Originals and copies of telegrams filed in support of telegraph bills.,Originals and copies of telegrams filed in support of telegraph bills.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1831,,,,,,,1831,Originals and copies of telegrams filed in support of telegraph bills.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Wage survey files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868024209408,,,,,,,,,,,,,,,,,,,,GRSItem-2991,,No,Private,,,Wage survey files,,,,,,"Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,No,,,,,,,,,,,,,,,,,,,01899,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2991,,,,,,,,,,,,,,,,,,,,"Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,Payroll,,,,,,,,,1899,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-10-26,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01899,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1899,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,Wage survey files,,,,,"Wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,"SG-10-26,GRS-1899,1899,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-26,GRS-1899,1899,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1899,,,,,,,1899,"Wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vital statistics amendment affidavit,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Vital statistics amendment affidavit,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868025257985,,,,,,,,,,,,,,,,,,,,GRSItem-3264,,No,Exempt,,,Vital statistics amendment affidavit,,,,,,"This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.",,,No,,,,,,,,,,,,,,,,,,,00613,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3264,,,,,,,,,,,,,,,,,,,,"This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.",,,,,,,,Health,,,,,,,,,613,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-25-91,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00613,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-613,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"This is a state form used to amend a birth, death, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number, indication whether birth, death, or fetal death certificate, state certificate number, name, sex, event date and place, names of father and mother, facts on original records and facts as they should have been stated at time of occurrence, and notarized signatures of two witnesses.",,,,Vital statistics amendment aff,,,,,"This is a state form used to amend a birth, death, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number, indication whether birth, death, or fetal death certificate, state certificate number, name, sex, event date and place, names of father and mother, facts on original records and facts as they should have been stated at time of occurrence, and notarized signatures of two witnesses.",,,,,,,,,,,,,"CO-25-91,GRS-613,613,1,Vital statistics amendment affidavit,Vital statistics amendment aff,Item,Discontinued,Finalized,This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.,This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.,Exempt,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-91,GRS-613,613,1,Vital statistics amendment affidavit,Vital statistics amendment aff,Item,Discontinued,Finalized,This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.,This is a state form used to amend a birth\, death\, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number\, indication whether birth\, death\, or fetal death certificate\, state certificate number\, name\, sex\, event date and place\, names of father and mother\, facts on original records and facts as they should have been stated at time of occurrence\, and notarized signatures of two witnesses.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,613,,,,,,,613,"This is a state form used to amend a birth, death, or fetal death certificate. This completed form is sent to the State Health Department and after its final approval it becomes part of the original state record and a copy is returned to the local health department. The form includes local certificate number, indication whether birth, death, or fetal death certificate, state certificate number, name, sex, event date and place, names of father and mother, facts on original records and facts as they should have been stated at time of occurrence, and notarized signatures of two witnesses.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unused ticket redemptions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Unused ticket redemptions,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868027355136,,,,,,,,,,,,,,,,,,,,GRSItem-2968,,No,Public,,,Unused ticket redemptions,,,,,,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,,,No,,,,,,,,,,,,,,,,,,,01835,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2968,,,,,,,,,,,,,,,,,,,,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,,,,,,,,Financial Management,,,,,,,,,1835,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-7-46,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01835,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1835,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,,,,Unused ticket redemptions,,,,,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,,,,,,,,,,,,,"SG-7-46,GRS-1835,1835,1,Unused ticket redemptions,Unused ticket redemptions,Item,Discontinued,Finalized,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-46,GRS-1835,1835,1,Unused ticket redemptions,Unused ticket redemptions,Item,Discontinued,Finalized,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1835,,,,,,,1835,Forms which permit agencies to redeem all or part of the cost of unused tickets for passenger transportation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grievance/appeal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Grievance/appeal files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868030500864,,,,,,,,,,,,,,,,,,,,GRSItem-3002,,No,Protected,,,Grievance/appeal files,,,,,,"Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",,,No,,,,,,,Grievance records,,,,,,,,,,,,01924,,,Discontinued,,,,,,,,,,See Grievance Records 11-64,,,,,,,,,"Retain for 5 years after or until case is resolved, whichever is greater, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3002,,,,,,,,,,,,,,,,,,,,"Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",,,,,,,,Human Resources,,,,,,,,,1924,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01924,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1924,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Records originating with the review of grievance and appeals raised by agency employees, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses, reports of interviews and hearings, examiner's findings and recommendations, exhibits, and records relating to a reconsideration request.",,,,Grievance/appeal files,,,,,"Records originating with the review of grievance and appeals raised by agency employees, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses, reports of interviews and hearings, examiner's findings and recommendations, exhibits, and records relating to a reconsideration request.",,,,,,,,,,,,,"SG-11-19,GRS-1924,1924,1,Grievance/appeal files,Grievance/appeal files,Item,Discontinued,Finalized,Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.,Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after or until case is resolved, whichever is greater, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-19,GRS-1924,1924,1,Grievance/appeal files,Grievance/appeal files,Item,Discontinued,Finalized,Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.,Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1924,,,,,,,1924,"Records originating with the review of grievance and appeals raised by agency employees, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses, reports of interviews and hearings, examiner's findings and recommendations, exhibits, and records relating to a reconsideration request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868034695169,,,,,,,,,,,,,,,,,,,,GRSItem-3343,,No,Public,,,Construction project files,,,,,,"These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",,,No,,,,,,,,,,,,,,,,,,,00675,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3343,,,,,,,,,,,,,,,,,,,,"These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",,,,,,,,Public Works,,,,,,,,,675,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,CO-29-8,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00675,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-675,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These project files document the planning, design, and construction of county-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.",,,,Construction project files,,,,,"These project files document the planning, design, and construction of county-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.",,,,,,,,,,,,,"CO-29-8,GRS-675,675,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.,These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-29-8,GRS-675,675,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.,These project files document the planning\, design\, and construction of county-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,675,,,,,,,675,"These project files document the planning, design, and construction of county-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unopened bids and proposals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Unopened bids and proposals,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868036792321,,,,,,,,,,,,,,,,,,,,GRSItem-3034,,No,Public,,,Unopened bids and proposals,,,,,,"Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.",,,No,,,,,,,,,,,,,,,,,,,01989,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3034,,,,,,,,,,,,,,,,,,,,"Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.",,,,,,,,Purchasing,,,,,,,,,1989,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-13-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01989,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1989,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the agency or will not be open to the bidding process.",,,,Unopened bids and proposals,,,,,"Solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the agency or will not be open to the bidding process.",,,,,,,,,,,,,"SG-13-15,GRS-1989,1989,1,Unopened bids and proposals,Unopened bids and proposals,Item,Discontinued,Finalized,Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.,Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-15,GRS-1989,1989,1,Unopened bids and proposals,Unopened bids and proposals,Item,Discontinued,Finalized,Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.,Solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the agency or will not be open to the bidding process.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1989,,,,,,,1989,"Solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the agency or will not be open to the bidding process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Merit promotion case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Merit promotion case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868037840896,,,,,,,,,,,,,,,,,,,,GRSItem-3011,,No,Private,,,Merit promotion case files,,,,,,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.",,,No,,,,,,,,,,,,,,,,,,,01935,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3011,,,,,,,,,,,,,,,,,,,,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.",,,,,,,,Human Resources,,,,,,,,,1935,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01935,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1935,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates, excluding any records that duplicate information in the performance plan or in other personnel records.",,,,Merit promotion case files,,,,,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates, excluding any records that duplicate information in the performance plan or in other personnel records.",,,,,,,,,,,,,"SG-11-31,GRS-1935,1935,1,Merit promotion case files,Merit promotion case files,Item,Discontinued,Finalized,Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.,Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-31,GRS-1935,1935,1,Merit promotion case files,Merit promotion case files,Item,Discontinued,Finalized,Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.,Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the performance plan or in other personnel records.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1935,,,,,,,1935,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates, excluding any records that duplicate information in the performance plan or in other personnel records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Indexes and check lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Indexes and check lists,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868039938048,,,,,,,,,,,,,,,,,,,,GRSItem-3038,,No,Public,,,Indexes and check lists,,,,,,"Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.",,,No,,,,,,,,,,,,,,,,,,,01999,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3038,,,,,,,,,,,,,,,,,,,,"Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.",,,,,,,,Public Affairs,,,,,,,,,1999,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-15-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01999,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1999,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Bibliographies, check lists, and indexes of agency publications and news releases, except those used as indexes to public relations files.",,,,Indexes and check lists,,,,,"Bibliographies, check lists, and indexes of agency publications and news releases, except those used as indexes to public relations files.",,,,,,,,,,,,,"SG-15-3,GRS-1999,1999,1,Indexes and check lists,Indexes and check lists,Item,Discontinued,Finalized,Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.,Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.,Public,Public Affairs",,,,,,,,,,,,,,,,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-15-3,GRS-1999,1999,1,Indexes and check lists,Indexes and check lists,Item,Discontinued,Finalized,Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.,Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to public relations files.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,1999,,,,,,,1999,"Bibliographies, check lists, and indexes of agency publications and news releases, except those used as indexes to public relations files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Merit employee performance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Merit employee performance files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868040986625,,,,,,,,,,,,,,,,,,,,GRSItem-3009,,No,Private,,,Merit employee performance files,,,,,,"Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.",,,No,,,,,,,,,,,,,,,,,,,01933,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,3009,,,,,,,,,,,,,,,,,,,,"Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.",,,,,,,,Human Resources,,,,,,,,,1933,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-11-29,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01933,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1933,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Performance records superseded through an administrative, judicial, or quasi-judicial procedure.",,,,Merit employee performance fil,,,,,"Performance records superseded through an administrative, judicial, or quasi-judicial procedure.",,,,,,,,,,,,,"SG-11-29,GRS-1933,1933,1,Merit employee performance files,Merit employee performance fil,Item,Discontinued,Finalized,Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.,Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-29,GRS-1933,1933,1,Merit employee performance files,Merit employee performance fil,Item,Discontinued,Finalized,Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.,Performance records superseded through an administrative\, judicial\, or quasi-judicial procedure.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1933,,,,,,,1933,"Performance records superseded through an administrative, judicial, or quasi-judicial procedure.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Printing report files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Printing report files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868042035201,,,,,,,,,,,,,,,,,,,,GRSItem-3027,,No,,,,Printing report files,,,,,,"Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.",,,No,,,,,,,,,,,,,,,,,,,01974,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,3027,,,,,,,,,,,,,,,,,,,,"Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.",,,,,,,,Business Services,,,,,,,,,1974,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,SG-12-4,,,,,,,,,,,,,,,,,,2015-02-02T00:00:00Z,,,,01974,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1974,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-03,,,,,,,,,"Reports to the Legislature regarding operation of printing and inventories of printing, binding and related equipment in printing or in storage.",,,,Printing report files,,,,,"Reports to the Legislature regarding operation of printing and inventories of printing, binding and related equipment in printing or in storage.",,,,,,,,,,,,,"SG-12-4,GRS-1974,1974,1,Printing report files,Printing report files,Item,Discontinued,Finalized,Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.,Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.,Business Services",,,,,,,,,,,,,,,,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-12-4,GRS-1974,1974,1,Printing report files,Printing report files,Item,Discontinued,Finalized,Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.,Reports to the Legislature regarding operation of printing and inventories of printing\, binding and related equipment in printing or in storage.,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,1974,,,,,,,1974,"Reports to the Legislature regarding operation of printing and inventories of printing, binding and related equipment in printing or in storage.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Evidence disposition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence disposition records,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868046229504,,,,,,,,,,,,,,,,,,,,GRSItem-3405,,No,Protected,,,Evidence disposition records,,,,,,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01100,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3405,,,,,,,,,,,,,,,,,,,,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,,,,,,,,Police Department,,,,,,,,,1100,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,MUN-21-56,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01100,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1100,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,,,,Evidence disposition records,,,,,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,,,,,,,,,,,,,"MUN-21-56,GRS-1100,1100,1,Evidence disposition records,Evidence disposition records,Item,Discontinued,Finalized,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Protected,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-56,GRS-1100,1100,1,Evidence disposition records,Evidence disposition records,Item,Discontinued,Finalized,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1100,,,,,,,1100,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone message registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone message registers,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868046229506,,,,,,,,,,,,,,,,,,,,GRSItem-3421,,No,Public,,,Telephone message registers,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00772,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3421,,,,,,,,,,,,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,Administrative,,,,,,,,,772,,,,,,,,2024-11-07T17:01:06.983Z,,,,,,,,,MUN-1-40,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00772,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-772,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,Telephone message registers,,,,,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,"MUN-1-40,GRS-772,772,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-40,GRS-772,772,1,Telephone message registers,Telephone message registers,Item,Discontinued,Finalized,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,772,,,,,,,772,These registers compile all the daily telephone message taken by an office. They also include logs and similar records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax sale minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Tax sale minutes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868050423808,,,,,,,,,,,,,,,,,,,,GRSItem-3064,,No,Public,,,Tax sale minutes,,,,,,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",,,No,,,,,,,,,,,,,,,,,,,00238,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,3064,,,,,,,,,,,,,,,,,,,,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",,,,,,,,Auditor,,,,,,,,,238,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-13-14,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,00238,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-238,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These are the minutes of the actual sale of real property at tax sales. Includes the date, time and place of sale, names of persons conducting the sale, description of proceedings, listing of properties sold, amount of taxes owed, purchase price, and name(s) of purchaser.",,,,Tax sale minutes,,,,,"These are the minutes of the actual sale of real property at tax sales. Includes the date, time and place of sale, names of persons conducting the sale, description of proceedings, listing of properties sold, amount of taxes owed, purchase price, and name(s) of purchaser.",,,,,,,,,,,,,"CO-13-14,GRS-238,238,1,Tax sale minutes,Tax sale minutes,Item,Discontinued,Finalized,These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.,These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-13-14,GRS-238,238,1,Tax sale minutes,Tax sale minutes,Item,Discontinued,Finalized,These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.,These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,238,,,,,,,238,"These are the minutes of the actual sale of real property at tax sales. Includes the date, time and place of sale, names of persons conducting the sale, description of proceedings, listing of properties sold, amount of taxes owed, purchase price, and name(s) of purchaser.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pending files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Pending files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083868055666688,,,,,,,,,,,,,,,,,,,,GRSItem-3140,,No,Public,,,Pending files,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00017,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3140,,,,,,,,,,,,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,Administrative,,,,,,,,,17,,,,,,,,2024-11-07T17:01:07.051Z,,,,,,,,,CO-1-17,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00017,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-17,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,Pending files,,,,,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,"CO-1-17,GRS-17,17,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-17,GRS-17,17,1,Pending files,Pending files,Item,Discontinued,Finalized,Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and\, if not received\, should be traced on a given date. May also be called a ""tickler"" or ""chron file."",Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,17,,,,,,,17,"Papers arranged in chronological order as a reminder that action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. May also be called a ""tickler"" or ""chron file.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,"Retention 'after client leaves program and then destroy\, provided all audits have been completed' changed to 'after separation'.",,,,,0.094103105,,,,,,,,,,,Homemaker program case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Homemaker program case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850745774080,,,,,,,,,,,,,,,,,,,,GRSItem-409,,No,Private,,,Homemaker program case files,,,,,,"Retention 'after client leaves program and then destroy\, provided all audits have been completed' changed to 'after separation'.,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00409,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,409,,,,,,,,,,,,,,,,,,,,"These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.",,,,,,,,Aging and Adult Services,,,,,,,,,409,,,,,,,,2024-11-07T17:00:50.577Z,,,,,,,,,CO-19-9,,,,,,,,,,,,,,,,,,,,,,00409,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-409,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration, long term support form, client rights form, personal care/in-home rehabilitation form, actual number of hours spent per client, and any related correspondence.",,,,Homemaker program case files,,,,,"These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration, long term support form, client rights form, personal care/in-home rehabilitation form, actual number of hours spent per client, and any related correspondence.",,,,,,,,,,,,,"CO-19-9,GRS-409,409,Homemaker program case files,Homemaker program case files,Item,Current,Finalized,Retention 'after client leaves program and then destroy\, provided all audits have been completed' changed to 'after separation'.,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.,These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.,Private,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-9,GRS-409,409,Homemaker program case files,Homemaker program case files,Item,Current,Finalized,Retention 'after client leaves program and then destroy\, provided all audits have been completed' changed to 'after separation'.,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.,These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration\, long term support form\, client rights form\, personal care/in-home rehabilitation form\, actual number of hours spent per client\, and any related correspondence.,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,409,,,,,,,409,"These case files document the participation of persons in the Homemaker Program. This program provides homemaker assistance to low income disabled persons or persons over the age of sixty. The client is billed according to ability to pay. The files include an eligibility declaration, long term support form, client rights form, personal care/in-home rehabilitation form, actual number of hours spent per client, and any related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deposits with the state treasurer,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Deposits with the state treasurer,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850808688640,,,,,,,,,,,,,,,,,,,,GRSItem-242,,No,Public,,,Deposits with the state treasurer,,,,,,",These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.",,,No,,,,,,,,,,,,,,,,,,,00242,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,242,,,,,,,,,,,,,,,,,,,,"These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.",,,,,,,,Auditor,,,,,,,,,242,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-13-18,,,,,,,,,,,,,,,,,,,,,,00242,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-242,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,,,,,"These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number, collecting organization's name and address, collection period, accounting distribution organization and account codes, organization name, amount collected, total remittance, preparer's name and telephone number, authorizing judge or agent and date.",,,,Deposits with the state treasu,,,,,"These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number, collecting organization's name and address, collection period, accounting distribution organization and account codes, organization name, amount collected, total remittance, preparer's name and telephone number, authorizing judge or agent and date.",,,,,,,,,,,,,"CO-13-18,GRS-242,242,Deposits with the state treasurer,Deposits with the state treasu,Item,Current,Finalized,,These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.,These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-18,GRS-242,242,Deposits with the state treasurer,Deposits with the state treasu,Item,Current,Finalized,,These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.,These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,242,,,,,,,242,"These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust Fund and Displaced Homemaker as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number, collecting organization's name and address, collection period, accounting distribution organization and account codes, organization name, amount collected, total remittance, preparer's name and telephone number, authorizing judge or agent and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Title v quarterly report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Title v quarterly report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850811834368,,,,,,,,,,,,,,,,,,,,GRSItem-422,,No,Public,,,Title v quarterly report,,,,,,"Retention wording changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.",,,No,,,,,,,,,,,,,,,,,,,00422,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,422,,,,,,,,,,,,,,,,,,,,"This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.",,,,,,,,Aging and Adult Services,,,,,,,,,422,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-19-22,,,,,,,,,,,,,,,,,,,,,,00422,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-422,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address, month and year, program number, agreement number, subproject number, project period, number of enrolled positions established, unsubsidized placement goal, number of enrollees and enrollment levels, job inventory, categories indicating services to general community and services to elderly community, enrollee characteristics (sex, education, race/ethnic group, income, age), signature, date, and may include an attached narrative report.",,,,Title v quarterly report,,,,,"This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address, month and year, program number, agreement number, subproject number, project period, number of enrolled positions established, unsubsidized placement goal, number of enrollees and enrollment levels, job inventory, categories indicating services to general community and services to elderly community, enrollee characteristics (sex, education, race/ethnic group, income, age), signature, date, and may include an attached narrative report.",,,,,,,,,,,,,"CO-19-22,GRS-422,422,Title v quarterly report,Title v quarterly report,Item,Current,Finalized,Retention wording changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.,This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-22,GRS-422,422,Title v quarterly report,Title v quarterly report,Item,Current,Finalized,Retention wording changed from ""after final payment on contract"" to ""after final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.,This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,422,,,,,,,422,"This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address, month and year, program number, agreement number, subproject number, project period, number of enrolled positions established, unsubsidized placement goal, number of enrollees and enrollment levels, job inventory, categories indicating services to general community and services to elderly community, enrollee characteristics (sex, education, race/ethnic group, income, age), signature, date, and may include an attached narrative report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Indemnification agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Indemnification agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,HOLD HARMLESS AGREEMENTS,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850813931520,,,,,,,,,,,,,,,,,,,,GRSItem-47,,No,Public,,,Indemnification agreements,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.",,,No,,,,,,,,,,,,,,,,,,,00047,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2011-01-01,,,,,47,,,,,,,,,,,,,,,,,,,,"Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.",,,,,,,,Administrative,,,,,,,,,47,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-1-47,,,,,,,,,,,,,,,,,,,,,,00047,,,,,,2011-01-01T00:00:00Z,,,,,,,GRS-47,,,,,,,,,,,,,,,,,,,,,,,,,,2011-01-01,,,,,,,,,"Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use, ride in, or otherwise occupy government property, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using, riding in, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.",,,,Indemnification agreements,,,,,"Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use, ride in, or otherwise occupy government property, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using, riding in, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.",,,,,,,,,,,,,"CO-1-47,GRS-47,47,Indemnification agreements,Indemnification agreements,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.,HOLD HARMLESS AGREEMENTS,Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-47,GRS-47,47,Indemnification agreements,Indemnification agreements,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.,HOLD HARMLESS AGREEMENTS,Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use\, ride in\, or otherwise occupy government property\, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using\, riding in\, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,47,,,,,,,47,"Indemnification or hold harmless agreements involve the assumption of liability through contractual agreement. A party intending to use, ride in, or otherwise occupy government property, agrees to eliminate any liability on the part of the governmental entity in the event that any accident of injury occurs while they are using, riding in, or occupying government property. An example is a ""hold harmless agreement"" which passengers fill out when they ride along with deputies in police department vehicles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Commission agenda files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Commission agenda files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850816028672,,,,,,,,,,,,,,,,,,,,GRSItem-252,,No,Public,,,Commission agenda files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.",,,No,,,,,,,,,,,,,,,,,,,00252,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,252,,,,,,,,,,,,,,,,,,,,"These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.",,,,,,,,Clerk,,,,,,,,,252,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-14-9,,,,,,,,,,,,,,,,,,,,,,00252,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-252,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,"These files document the public notification of regular and special commission meetings. The files include agenda (containing date, time, location of meeting, items to be discussed) and completed forms requesting items to be included on the agenda.",,,,Commission agenda files,,,,,"These files document the public notification of regular and special commission meetings. The files include agenda (containing date, time, location of meeting, items to be discussed) and completed forms requesting items to be included on the agenda.",,,,,,,,,,,,,"CO-14-9,GRS-252,252,Commission agenda files,Commission agenda files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.,These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-9,GRS-252,252,Commission agenda files,Commission agenda files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.,These files document the public notification of regular and special commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,252,,,,,,,252,"These files document the public notification of regular and special commission meetings. The files include agenda (containing date, time, location of meeting, items to be discussed) and completed forms requesting items to be included on the agenda.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Inmate commissary accounts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Inmate commissary accounts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850817077248,,,,,,,,,,,,,,,,,,,,GRSItem-343,,No,Private,,,Inmate commissary accounts,,,,,,",These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.",,,No,,,,,,,,,,,,,,,,,,,00343,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,343,,,,,,,,,,,,,,,,,,,,"These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.",,,,,,,,Law Enforcement,,,,,,,,,343,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-16-27,,,,,,,,,,,,,,,,,,,,,,00343,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-343,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,,,,,"These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number, date, and deposits and withdrawals.",,,,Inmate commissary accounts,,,,,"These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number, date, and deposits and withdrawals.",,,,,,,,,,,,,"CO-16-27,GRS-343,343,Inmate commissary accounts,Inmate commissary accounts,Item,Current,Finalized,,These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.,These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-27,GRS-343,343,Inmate commissary accounts,Inmate commissary accounts,Item,Current,Finalized,,These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.,These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,343,,,,,,,343,"These records provide an accounting of individual prisoners' funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number, date, and deposits and withdrawals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Senior center participant list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Senior center participant list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850818125824,,,,,,,,,,,,,,,,,,,,GRSItem-411,,No,Exempt,,,Senior center participant list,,,,,,",These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.",,,No,,,,,,,,,,,,,,,,,,,00411,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,411,,,,,,,,,,,,,,,,,,,,"These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.",,,,,,,,Aging and Adult Services,,,,,,,,,411,,,,,,,,2024-11-07T17:00:50.639Z,,,,,,,,,CO-19-11,,,,,,,,,,,,,,,,,,,,,,00411,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-411,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,"These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date, program or activity title, and participants' names.",,,,Senior center participant list,,,,,"These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date, program or activity title, and participants' names.",,,,,,,,,,,,,"CO-19-11,GRS-411,411,Senior center participant list,Senior center participant list,Item,Current,Finalized,,These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.,These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-11,GRS-411,411,Senior center participant list,Senior center participant list,Item,Current,Finalized,,These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.,These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date\, program or activity title\, and participants' names.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,411,,,,,,,411,"These are lists of persons participating in specific senior center activities. They are used for planning purposes. The lists include date, program or activity title, and participants' names.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pre-employment health records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,Pre-employment health records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850906206208,,,,,,,,,,,,,,,,,,,,GRSItem-180,,No,Private,,,Pre-employment health records,,,,,,"Value of records is based on their usefulness for carrying out the agency’s current business.,These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.",,,No,,,,,,,,,,,,,,,,,,,00180,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 30 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency’s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,180,,,,,,,,,,,,,,,,,,,,"These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.",,,,,,,,Human Resources,,,,,,,,,180,,,,,,,,2024-11-07T17:00:50.732Z,,,,,,,,,CO-8-37,,,,,,,,,,,,,,,,,,,,,,00180,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-180,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,,,,,"These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers, to establish the health status of potential workers, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays, hypertension screenings, blood series, and medical histories.",,,,Pre-employment health records,,,,,"These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers, to establish the health status of potential workers, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays, hypertension screenings, blood series, and medical histories.",,,,,,,,,,,,,"CO-8-37,GRS-180,180,Pre-employment health records,Pre-employment health records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.,These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 30 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-37,GRS-180,180,Pre-employment health records,Pre-employment health records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency’s current business.,These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.,These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,180,,,,,,,180,"These health records document preemployment physicals for county positions providing the baseline health data on county employees who qualified for specific positions particularly for the sheriff's office and the fire department positions. These records are used to limit liability in deployment of workers, to establish the health status of potential workers, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays, hypertension screenings, blood series, and medical histories.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sales ratio reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Sales ratio reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850908303360,,,,,,,,,,,,,,,,,,,,GRSItem-215,,No,Private,,,Sales ratio reports,,,,,,",This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.",,,No,,,,,,,,,,,,,,,,,,,00215,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,215,,,,,,,,,,,,,,,,,,,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,,,,,,,,Assessor,,,,,,,,,215,,,,,,,,2024-11-07T17:00:50.732Z,,,,,,,,,CO-11-15,,,,,,,,,,,,,,,,,,,,,,00215,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-215,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,,,,Sales ratio reports,,,,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,,,,,,,,,,,,,"CO-11-15,GRS-215,215,Sales ratio reports,Sales ratio reports,Item,Current,Finalized,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,Private,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-15,GRS-215,215,Sales ratio reports,Sales ratio reports,Item,Current,Finalized,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,Private,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,215,,,,,,,215,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales together with statistical summaries and reports. The data is normally compiled on magnetic tape.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,County clerk fee books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,County clerk fee books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083850910400512,,,,,,,,,,,,,,,,,,,,GRSItem-263,,No,Public,,,County clerk fee books,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).",,,No,,,,,,,,,,,,,,,,,,,00263,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,263,,,,,,,,,,,,,,,,,,,,"These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).",,,,,,,,Clerk,,,,,,,,,263,,,,,,,,2024-11-07T17:00:50.732Z,,,,,,,,,CO-14-20,,,,,,,,,,,,,,,,,,,,,,00263,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-263,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,"These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees, but through the years county clerks have been required to collect other fees. The books contain the date, name of the person making payment, purpose of payment, receipt number, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).",,,,County clerk fee books,,,,,"These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees, but through the years county clerks have been required to collect other fees. The books contain the date, name of the person making payment, purpose of payment, receipt number, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).",,,,,,,,,,,,,"CO-14-20,GRS-263,263,County clerk fee books,County clerk fee books,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).,These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-20,GRS-263,263,County clerk fee books,County clerk fee books,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).,These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,263,,,,,,,263,"These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees, but through the years county clerks have been required to collect other fees. The books contain the date, name of the person making payment, purpose of payment, receipt number, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (2001)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Greenbelt withdrawal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Greenbelt withdrawal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851119067136,,,,,,,,,,,,,,,,,,,,GRSItem-206,,No,Public,,,Greenbelt withdrawal records,,,,,,",These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.",,,No,,,,,,,,,,,,,,,,,,,00206,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,206,,,,,,,,,,,,,,,,,,,,"These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.",,,,,,,,Assessor,,,,,,,,,206,,,,,,,,2024-11-07T17:00:50.935Z,,,,,,,,,CO-11-6,,,,,,,,,,,,,,,,,,,,,,00206,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-206,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name, property serial number, date filed, complete legal description, reason for withdrawal, and signature. In some counties, these forms are filed with the Appraisal Cards.",,,,Greenbelt withdrawal records,,,,,"These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name, property serial number, date filed, complete legal description, reason for withdrawal, and signature. In some counties, these forms are filed with the Appraisal Cards.",,,,,,,,,,,,,"CO-11-6,GRS-206,206,Greenbelt withdrawal records,Greenbelt withdrawal records,Item,Current,Finalized,,These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.,These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-6,GRS-206,206,Greenbelt withdrawal records,Greenbelt withdrawal records,Item,Current,Finalized,,These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.,These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name\, property serial number\, date filed\, complete legal description\, reason for withdrawal\, and signature. In some counties\, these forms are filed with the Appraisal Cards.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,206,,,,,,,206,"These State Tax Commission forms are used to request the withdrawal of land from greenbelt status. Owners ""shall within 180 days after the change in land use notify the county assessor of the change in land use and pay roll-back tax"" (UCA 59-2-506.5 (2009)). They include the name, property serial number, date filed, complete legal description, reason for withdrawal, and signature. In some counties, these forms are filed with the Appraisal Cards.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Property tax collection report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Property tax collection report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851120115712,,,,,,,,,,,,,,,,,,,,GRSItem-216,,No,Public,,,Property tax collection report,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.",,,No,,,,,,,,,,,,,,,,,,,00216,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,216,,,,,,,,,,,,,,,,,,,,"This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.",,,,,,,,Assessor,,,,,,,,,216,,,,,,,,2024-11-07T17:00:50.935Z,,,,,,,,,CO-11-16,,,,,,,,,,,,,,,,,,,,,,00216,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-216,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"This is a report of personal property tax collections. The report includes account number, tax year, taxing district, business or farm name, date, time, receipt number, amount, daily totals, and grand totals.",,,,Property tax collection report,,,,,"This is a report of personal property tax collections. The report includes account number, tax year, taxing district, business or farm name, date, time, receipt number, amount, daily totals, and grand totals.",,,,,,,,,,,,,"CO-11-16,GRS-216,216,Property tax collection report,Property tax collection report,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.,This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-16,GRS-216,216,Property tax collection report,Property tax collection report,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.,This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,216,,,,,,,216,"This is a report of personal property tax collections. The report includes account number, tax year, taxing district, business or farm name, date, time, receipt number, amount, daily totals, and grand totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cemetery management records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Cemetery management records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851121164288,,,,,,,,,,,,,,,,,,,,GRSItem-287,,No,Public,,,Cemetery management records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.",,,No,,,,,,,,,,,,,,,,,,,00287,,,Current,,,,,,,,,,No change. Not sure why this was a draft.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,287,,,,,,,,,,,,,,,,,,,,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,,,,,,,,Clerk,,,,,,,,,287,,,,,,,,2024-11-07T17:00:50.935Z,,,,,,,,,CO-14-44,,,,,,,,,,,,,,,,,,2015-04-01T00:00:00Z,,,,00287,,,,,,2015-04-01T00:00:00Z,,,,,,,GRS-287,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-08,,,,,,,,,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,,,,Cemetery management records,,,,,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,,,,,,,,,,,,,"CO-14-44,GRS-287,287,Cemetery management records,Cemetery management records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-44,GRS-287,287,Cemetery management records,Cemetery management records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,287,,,,,,,287,These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cell capacity reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Cell capacity reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851235459072,,,,,,,,,,,,,,,,,,,,GRSItem-321,,No,Public,,,Cell capacity reports,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.",,,No,,,,,,,,,,,,,,,,,,,00321,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,321,,,,,,,,,,,,,,,,,,,,"These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.",,,,,,,,Law Enforcement,,,,,,,,,321,,,,,,,,2024-11-07T17:00:51.047Z,,,,,,,,,CO-16-5,,,,,,,,,,,,,,,,,,,,,,00321,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-321,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,,,,,"These reports provide a summary of information on the jail population at specific times. They include the category of person, offense, arresting agency and they are used for jail management.",,,,Cell capacity reports,,,,,"These reports provide a summary of information on the jail population at specific times. They include the category of person, offense, arresting agency and they are used for jail management.",,,,,,,,,,,,,"CO-16-5,GRS-321,321,Cell capacity reports,Cell capacity reports,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.,These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-16-5,GRS-321,321,Cell capacity reports,Cell capacity reports,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.,These reports provide a summary of information on the jail population at specific times. They include the category of person\, offense\, arresting agency and they are used for jail management.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,321,,,,,,,321,"These reports provide a summary of information on the jail population at specific times. They include the category of person, offense, arresting agency and they are used for jail management.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Personal property tax refund records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Personal property tax refund records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851237556224,,,,,,,,,,,,,,,,,,,,GRSItem-214,,No,Private,,,Personal property tax refund records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.",,,No,,,,,,,,,,,,,,,,,,,00214,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,214,,,,,,,,,,,,,,,,,,,,"These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.",,,,,,,,Assessor,,,,,,,,,214,,,,,,,,2024-11-07T17:00:51.047Z,,,,,,,,,CO-11-14,,,,,,,,,,,,,,,,,,,,,,00214,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-214,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value, rate and tax dollars in error. In some counties, the assessor does not issue refunds, but only recommends a refund to the county auditor. Such recommendations usually contain name, address, taxing district, year and make of vehicle, value and tax amount paid, reason for refund and amount refunded.",,,,Personal property tax refund r,,,,,"These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value, rate and tax dollars in error. In some counties, the assessor does not issue refunds, but only recommends a refund to the county auditor. Such recommendations usually contain name, address, taxing district, year and make of vehicle, value and tax amount paid, reason for refund and amount refunded.",,,,,,,,,,,,,"CO-11-14,GRS-214,214,Personal property tax refund records,Personal property tax refund r,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.,These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.,Private,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-14,GRS-214,214,Personal property tax refund records,Personal property tax refund r,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.,These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value\, rate and tax dollars in error. In some counties\, the assessor does not issue refunds\, but only recommends a refund to the county auditor. Such recommendations usually contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded.,Private,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,214,,,,,,,214,"These are forms used for refunds made for double or erroneous payments of personal property tax. The forms include value, rate and tax dollars in error. In some counties, the assessor does not issue refunds, but only recommends a refund to the county auditor. Such recommendations usually contain name, address, taxing district, year and make of vehicle, value and tax amount paid, reason for refund and amount refunded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sheriff sales docket,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,,,,,Sheriff sales docket,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851239653376,,,,,,,,,,,,,,,,,,,,GRSItem-361,,No,Public,,,Sheriff sales docket,,,,,,",These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.",,,No,,,,,,,,,,,,,,,,,,,00361,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after if recorded with county recorder; permanent, if not recorded with county recorder..",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,361,,,,,,,,,,,,,,,,,,,,"These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.",,,,,,,,Law Enforcement,,,,,,,,,361,,,,,,,,2024-11-07T17:00:51.047Z,,,,,,,,,CO-16-45,,,,,,,,,,,,,,,,,,,,,,00361,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-361,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,,,,,"These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order, litigants, attorneys, case titles, judgment, interest rate, appraisement amount, date of sale, advertised description of property to be sold, date and amount, and to whom sold.",,,,Sheriff sales docket,,,,,"These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order, litigants, attorneys, case titles, judgment, interest rate, appraisement amount, date of sale, advertised description of property to be sold, date and amount, and to whom sold.",,,,,,,,,,,,,"CO-16-45,GRS-361,361,Sheriff sales docket,Sheriff sales docket,Item,Current,Finalized,,These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.,These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,,,,,,,,"Retain for 5 years after if recorded with county recorder; permanent, if not recorded with county recorder..",,,,,,,,,,,,,,,,,,"CO-16-45,GRS-361,361,Sheriff sales docket,Sheriff sales docket,Item,Current,Finalized,,These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.,These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court\, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order\, litigants\, attorneys\, case titles\, judgment\, interest rate\, appraisement amount\, date of sale\, advertised description of property to be sold\, date and amount\, and to whom sold.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,361,,,,,,,361,"These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order, litigants, attorneys, case titles, judgment, interest rate, appraisement amount, date of sale, advertised description of property to be sold, date and amount, and to whom sold.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Quarterly program performance report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Quarterly program performance report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083851241750528,,,,,,,,,,,,,,,,,,,,GRSItem-413,,No,Public,,,Quarterly program performance report,,,,,,",This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.",,,No,,,,,,,,,,,,,,,,,,,00413,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,413,,,,,,,,,,,,,,,,,,,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,,,,,,,,Aging and Adult Services,,,,,,,,,413,,,,,,,,2024-11-07T17:00:51.047Z,,,,,,,,,CO-19-13,,,,,,,,,,,,,,,,,,,,,,00413,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-413,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,,,,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,,,,Quarterly program performance,,,,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,,,,,,,,,,,,,"CO-19-13,GRS-413,413,Quarterly program performance report,Quarterly program performance,Item,Current,Finalized,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,Public,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-13,GRS-413,413,Quarterly program performance report,Quarterly program performance,Item,Current,Finalized,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,413,,,,,,,413,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Boundaries records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-722,,,,20893,,,,,,,Boundaries records,,,,Item,Geospatial boundaries records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875451273216,,,,,,,,,,,,,,,,,,,,GRSItem-20894,,No,Public,,,Boundaries records,,,,,,"These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.",,,No,,,,,,,Geospatial boundaries records,,,,,,,,,,,,01243,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20894,,,,,,,,,,,,,,,,,,,,"These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.",,,,,,,,Geospatial Data Sets,,,,,,,,,1243,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,MUN-27-1,,,,,,,,,,,,,,,,,,2018-05-17T00:00:00Z,,,,01243,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1243,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,"These geospatial records of administrative boundaries include county, municipal, precinct, tax district, subdivision, and other important municipal boundaries.",,,,Boundaries records,,,,,"These geospatial records of administrative boundaries include county, municipal, precinct, tax district, subdivision, and other important municipal boundaries.",,,,,,,,,,,,,"MUN-27-1,GRS-1243,1243,1,Boundaries records,Boundaries records,Item,Discontinued,Finalized,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-722,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-1,GRS-1243,1243,1,Boundaries records,Boundaries records,Item,Discontinued,Finalized,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax district\, subdivision\, and other important municipal boundaries.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1243,,,,,,,1243,"These geospatial records of administrative boundaries include county, municipal, precinct, tax district, subdivision, and other important municipal boundaries.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20893,,,,,,Inactive,
"",,,,,,"Retention wording ""termination\, retirement\, or reasonable accommodation\, whichever is first"" changed to ""separation"".",,,,,0.094103105,,,,,,,,,,,Americans with disabilities act (ada) requests for accommodation,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1434,,,,21082,,,,,,,Americans with disabilities act (ada) requests for accommodation,,,,Item,Americans with disabilities act (ada) accommodation requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875504750592,,,,,,,,,,,,,,,,,,,,GRSItem-21083,,No,Protected,,,Americans with disabilities act (ada) requests for accommodation,,,,,,"Retention wording ""termination\, retirement\, or reasonable accommodation\, whichever is first"" changed to ""separation"".,Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.",,,No,,,,,,,Americans with disabilities act (ada) accommodation requests,,,,,,,,,,,,01961,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21083,,,,,,,,,,,,,,,,,,,,"Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.",,,,,,,,Human Resources,,,,,,,,,1961,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-11-58,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,01961,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1961,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"Requests made by an employee for disability accommodations. Information includes medical data about the requestor, accommodations made, denials, appeals, and any other information about accommodation requests from applicants, employees, and volunteers.",,,,Americans with disabilities ac,,,,,"Requests made by an employee for disability accommodations. Information includes medical data about the requestor, accommodations made, denials, appeals, and any other information about accommodation requests from applicants, employees, and volunteers.",,,,,,,,,,,,,"SG-11-58,GRS-1961,1961,1,Americans with disabilities act (ada) requests for accommodation,Americans with disabilities ac,Item,Discontinued,Finalized,Retention wording ""termination\, retirement\, or reasonable accommodation\, whichever is first"" changed to ""separation"".,Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.,Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1434,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-58,GRS-1961,1961,1,Americans with disabilities act (ada) requests for accommodation,Americans with disabilities ac,Item,Discontinued,Finalized,Retention wording ""termination\, retirement\, or reasonable accommodation\, whichever is first"" changed to ""separation"".,Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.,Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1961,,,,,,,1961,"Requests made by an employee for disability accommodations. Information includes medical data about the requestor, accommodations made, denials, appeals, and any other information about accommodation requests from applicants, employees, and volunteers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21082,,,,,,Inactive,
"","Work orders,Manufacturers' statement of origins,Certificates of mileage",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Vehicle maintenance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,49 CFR 396.11 for original copy of repairs is 3 months. 14 months for annual inspection per 49 CFR 396.17. Retention is set at 3 years for the statute of limitations of property damage at Utah Code 78B-2-305(1)(2010).,,,,,,1815083875505799168,,,,,,,,,,,,,,,,,,,,GRSItem-21109,,No,,,,Vehicle maintenance records,,,,,,",These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.,49 CFR 396.11 for original copy of repairs is 3 months. 14 months for annual inspection per 49 CFR 396.17. Retention is set at 3 years for the statute of limitations of property damage at Utah Code 78B-2-305(1)(2010).",,,No,,,,,,,,,,,,,,,,,,,01873,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-01,,,,,21109,,,,,,,,,,,"CO-6-12,SG-9-5,SG-9-2",,,,,,,,,"These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.",,,,,,,,Motor Vehicle,,,,,,,,,1873,,,,,,"GRS-119,GRS-1864,GRS-1861",,2024-11-07T17:01:14.137Z,,,,,,,,,SG-9-14,,,,,,,,,,,,,,,,,,,,,,01873,,,,,,2018-08-08T00:00:00Z,,,,,,,GRS-1873,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-08,,,,,,,,,"These records document the inspection, repair and maintenance of government-owned vehicles. Information includes vehicle identification, usage, and related records.",,,,Vehicle maintenance records,,,,,"These records document the inspection, repair and maintenance of government-owned vehicles. Information includes vehicle identification, usage, and related records.",,,,,,,,,,,,,"SG-9-14,GRS-1873,1873,1,Vehicle maintenance records,Vehicle maintenance records,Item,Current,Finalized,,These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.,49 CFR 396.11 for original copy of repairs is 3 months. 14 months for annual inspection per 49 CFR 396.17. Retention is set at 3 years for the statute of limitations of property damage at Utah Code 78B-2-305(1)(2010).,These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.,cars,vehicles,Motor Vehicle",,,,"20777,21417,21418",,,,,,,,,,,,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-14,GRS-1873,1873,1,Vehicle maintenance records,Vehicle maintenance records,Item,Current,Finalized,,These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.,49 CFR 396.11 for original copy of repairs is 3 months. 14 months for annual inspection per 49 CFR 396.17. Retention is set at 3 years for the statute of limitations of property damage at Utah Code 78B-2-305(1)(2010).,These records document the inspection\, repair and maintenance of government-owned vehicles. Information includes vehicle identification\, usage\, and related records.,cars,vehicles,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1873,,,,,,,1873,"These records document the inspection, repair and maintenance of government-owned vehicles. Information includes vehicle identification, usage, and related records.",,,,,,,,,,,,,,,,,"Work orders,Manufacturers' statement of origins,Certificates of mileage,CO-6-12,SG-9-5,SG-9-2,GRS-119,GRS-1864,GRS-1861",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Abstract records (tract indexes),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Abstract records (tract indexes),,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875508944896,,,,,,,,,,,,,,,,,,,,GRSItem-21081,,No,Public,,,Abstract records (tract indexes),,,,,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,,No,,,,,,,County official records,,,,,,,,,,,,00290,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21081,,,,,,,,,,,,,,,,,,,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,,,,,,,Recorder,,,,,,,,,290,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-15-1,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,00290,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-290,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,,,Abstract records (tract indexe,,,,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,,,,,,,,,,,,"CO-15-1,GRS-290,290,1,Abstract records (tract indexes),Abstract records (tract indexe,Item,Discontinued,Finalized,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-1,GRS-290,290,1,Abstract records (tract indexes),Abstract records (tract indexe,Item,Discontinued,Finalized,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,290,,,,,,,290,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,"Retention wording ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Alternatives program case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Administrative Code R510-400-12(2018).",,,,Alternatives program case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875509993472,,,,,,,,,,,,,,,,,,,,GRSItem-21092,,No,Private,,,Alternatives program case files,,,,,,"Retention wording ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R510-400-12(2018).,These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.",,,No,,,,,,,,,,,,,,,,,,,00401,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R510-400-12(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21092,,,,,,,,,,,,,,,,,,,,"These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.",,,,,,,,Aging and Adult Services,,,,,,,,,401,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-19-1,,,,,,,,,,,,,,,,,,,,,,00401,,,,,,2018-07-17T00:00:00Z,,,,,,,GRS-401,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-17,,,,,,,,,"These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management, homemaker services, respite care, nurses aide, equipment, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment, care plan, client's rights form, client contract, eligibility declaration, summary sheets, needs assessment (social and physical, a nurse does the physical assessment), and quarterly review visit information.",,,,Alternatives program case file,,,,,"These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management, homemaker services, respite care, nurses aide, equipment, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment, care plan, client's rights form, client contract, eligibility declaration, summary sheets, needs assessment (social and physical, a nurse does the physical assessment), and quarterly review visit information.",,,,,,,,,,,,,"CO-19-1,GRS-401,401,1,Alternatives program case files,Alternatives program case file,Item,Current,Finalized,Retention wording ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R510-400-12(2018).,These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.,These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.,Private,Aging and Adult Services",,,,,,,,,,,,,,,,,,,,Aging and Adult Services,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-1,GRS-401,401,1,Alternatives program case files,Alternatives program case file,Item,Current,Finalized,Retention wording ""after client leaves program and then destroy\, provided all audits have been completed"" changed to ""after separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Administrative Code R510-400-12(2018).,These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.,These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment (social and physical\, a nurse does the physical assessment)\, and quarterly review visit information.,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,401,,,,,,,401,"These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management, homemaker services, respite care, nurses aide, equipment, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment, care plan, client's rights form, client contract, eligibility declaration, summary sheets, needs assessment (social and physical, a nurse does the physical assessment), and quarterly review visit information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""certificate of compliance is received from the vehicle owner or 18 months\, whichever comes first"" to '18 months or until final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Vehicles operating exclusively out-of-state ownership affidavits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Vehicles operating exclusively out-of-state ownership affidavits,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875513139201,,,,,,,,,,,,,,,,,,,,GRSItem-21118,,No,Public,,,Vehicles operating exclusively out-of-state ownership affidavits,,,,,,"Retention changed from ""certificate of compliance is received from the vehicle owner or 18 months\, whichever comes first"" to '18 months or until final action' to meet new language requirements.,These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00612,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 18 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21118,,,,,,,,,,,,,,,,,,,,"These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.",,,,,,,,Health,,,,,,,,,612,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-90,,,,,,,,,,,,,,,,,,2018-08-27T00:00:00Z,,,,00612,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-612,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-27,,,,,,,,,"These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name, telephone number, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.",,,,Vehicles operating exclusively,,,,,"These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name, telephone number, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.",,,,,,,,,,,,,"CO-25-90,GRS-612,612,1,Vehicles operating exclusively out-of-state ownership affidavits,Vehicles operating exclusively,Item,Discontinued,Finalized,Retention changed from ""certificate of compliance is received from the vehicle owner or 18 months\, whichever comes first"" to '18 months or until final action' to meet new language requirements.,These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.,These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 18 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-90,GRS-612,612,1,Vehicles operating exclusively out-of-state ownership affidavits,Vehicles operating exclusively,Item,Discontinued,Finalized,Retention changed from ""certificate of compliance is received from the vehicle owner or 18 months\, whichever comes first"" to '18 months or until final action' to meet new language requirements.,These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.,These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah\, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption\, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name\, telephone number\, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,612,,,,,,,612,"These affidavits are prepared by owners of motor vehicles that indicate they will not be operating their vehicles in the state of Utah. As the purpose of emissions testing is to improve the air quality in Utah, a citizen taking a vehicle out of the state is not required to pay for the emission tests. This form provides this citizen exemption, yet enables local health agencies to follow-up to ensure that the vehicle is tested when it is returned to the state. This affidavit includes the owner's name, telephone number, and address; the vehicle make; the license number; vehicle's serial number; model year; and the anticipated date of return.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work education and training program (weat) case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-172,,,,21126,,,,,,,Work education and training program (weat) case files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875516284929,,,,,,,,,,,,,,,,,,,,GRSItem-21127,,No,Private,,,Work education and training program (weat) case files,,,,,,"These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.",,,No,,,,,,,Temporary employees personnel files,,,,,,,,,,,,00620,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21127,,,,,,,,,,,,,,,,,,,,"These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.",,,,,,,,Health,,,,,,,,,620,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-98,,,,,,,,,,,,,,,,,,2018-08-29T00:00:00Z,,,,00620,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-620,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-29,,,,,,,,,"These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet, time sheet, and participant evaluation forms.",,,,Work education and training pr,,,,,"These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet, time sheet, and participant evaluation forms.",,,,,,,,,,,,,"CO-25-98,GRS-620,620,1,Work education and training program (weat) case files,Work education and training pr,Item,Discontinued,Finalized,These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.,These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.,Private,Health",,,,,,,,,,,,,,,GRS-172,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-98,GRS-620,620,1,Work education and training program (weat) case files,Work education and training pr,Item,Discontinued,Finalized,These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.,These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet\, time sheet\, and participant evaluation forms.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,620,,,,,,,620,"These case files document participation in the Work Education and Training (WEAT) program. This program is for women on welfare. It is designed to help participants become self-sufficient through the work experience and training they receive at their work site. Participants receive between six to twelve months training and work experience in the public sector and are paid minimum wage. The case files include an interview sheet, time sheet, and participant evaluation forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21126,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Human immunodeficiency virus (hiv) control program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Human immunodeficiency virus (hiv) control program files,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875518382080,,,,,,,,,,,,,,,,,,,,GRSItem-21137,,No,Private,,,Human immunodeficiency virus (hiv) control program files,,,,,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",,,No,,,,,,,Health program records,,,,,,,,,,,,00566,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21137,,,,,,,,,,,,,,,,,,,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",,,,,,,,Health,,,,,,,,,566,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-44,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00566,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-566,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information, finance, policies, procedures, rules, regulations, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",,,,Human immunodeficiency virus (,,,,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information, finance, policies, procedures, rules, regulations, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",,,,,,,,,,,,,"CO-25-44,GRS-566,566,1,Human immunodeficiency virus (hiv) control program files,Human immunodeficiency virus (,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.,This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.,Private,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-44,GRS-566,566,1,Human immunodeficiency virus (hiv) control program files,Human immunodeficiency virus (,Item,Discontinued,Finalized,This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.,This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,566,,,,,,,566,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information, finance, policies, procedures, rules, regulations, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Standards of conduct files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Standards of conduct files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875519430656,,,,,,,,,,,,,,,,,,,,GRSItem-21104,,No,Public,,,Standards of conduct files,,,,,,"Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.",,,No,,,,,,,,,,,,,,,,,,,01950,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21104,,,,,,,,,,,,,,,,,,,,"Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.",,,,,,,,Human Resources,,,,,,,,,1950,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-11-47,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01950,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1950,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-25,,,,,,,,,"Correspondence, memoranda, and other records relating to codes of ethics and standards of conduct.",,,,Standards of conduct files,,,,,"Correspondence, memoranda, and other records relating to codes of ethics and standards of conduct.",,,,,,,,,,,,,"SG-11-47,GRS-1950,1950,3,Standards of conduct files,Standards of conduct files,Item,Discontinued,Finalized,Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.,Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,3,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-47,GRS-1950,1950,3,Standards of conduct files,Standards of conduct files,Item,Discontinued,Finalized,Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.,Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1950,,,,,,,1950,"Correspondence, memoranda, and other records relating to codes of ethics and standards of conduct.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Blood pressure/cholesterol records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Blood pressure/cholesterol records,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875523624960,,,,,,,,,,,,,,,,,,,,GRSItem-21139,,No,Private,,,Blood pressure/cholesterol records,,,,,,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",,,No,,,,,,,Health program records,,,,,,,,,,,,00526,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21139,,,,,,,,,,,,,,,,,,,,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",,,,,,,,Health,,,,,,,,,526,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-4,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00526,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-526,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name, address, social security number, phone number, weight, height, birth date, age, gender, ethnic origin, education level, questions concerning smoking, questions concerning blood pressure and blood cholesterol, brief family and individual medical history, blood pressure readings, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",,,,Blood pressure/cholesterol rec,,,,,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name, address, social security number, phone number, weight, height, birth date, age, gender, ethnic origin, education level, questions concerning smoking, questions concerning blood pressure and blood cholesterol, brief family and individual medical history, blood pressure readings, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",,,,,,,,,,,,,"CO-25-4,GRS-526,526,1,Blood pressure/cholesterol records,Blood pressure/cholesterol rec,Item,Discontinued,Finalized,These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.,These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.,Private,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-4,GRS-526,526,1,Blood pressure/cholesterol records,Blood pressure/cholesterol rec,Item,Discontinued,Finalized,These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.,These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,526,,,,,,,526,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name, address, social security number, phone number, weight, height, birth date, age, gender, ethnic origin, education level, questions concerning smoking, questions concerning blood pressure and blood cholesterol, brief family and individual medical history, blood pressure readings, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food service plan review records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Food service plan review records,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875529916416,,,,,,,,,,,,,,,,,,,,GRSItem-21133,,No,Public,,,Food service plan review records,,,,,,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",,,No,,,,,,,Health program records,,,,,,,,,,,,00562,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21133,,,,,,,,,,,,,,,,,,,,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",,,,,,,,Health,,,,,,,,,562,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-40,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00562,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-562,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans, equipment schedules, plumbing plan and schedule, lighting plan, finish schedule (floors, walls, and ceiling), and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms, washing facilities, plumbing, cooking equipment, grease traps, lighting, waste disposal, and other facilities prior to the opening of the establishment. These forms include the establishment's name, address, mailing address, and telephone number, reviewers name, date, a listing of any areas of concern, and comments.",,,,Food service plan review recor,,,,,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans, equipment schedules, plumbing plan and schedule, lighting plan, finish schedule (floors, walls, and ceiling), and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms, washing facilities, plumbing, cooking equipment, grease traps, lighting, waste disposal, and other facilities prior to the opening of the establishment. These forms include the establishment's name, address, mailing address, and telephone number, reviewers name, date, a listing of any areas of concern, and comments.",,,,,,,,,,,,,"CO-25-40,GRS-562,562,1,Food service plan review records,Food service plan review recor,Item,Discontinued,Finalized,These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.,These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.,Public,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-40,GRS-562,562,1,Food service plan review records,Food service plan review recor,Item,Discontinued,Finalized,These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.,These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,562,,,,,,,562,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA?26A-1-114(2)(a) (2011). The department reviews floor plans, equipment schedules, plumbing plan and schedule, lighting plan, finish schedule (floors, walls, and ceiling), and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms, washing facilities, plumbing, cooking equipment, grease traps, lighting, waste disposal, and other facilities prior to the opening of the establishment. These forms include the establishment's name, address, mailing address, and telephone number, reviewers name, date, a listing of any areas of concern, and comments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Human resource management rules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Human resource management rules,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875539353600,,,,,,,,,,,,,,,,,,,,GRSItem-21208,,No,Public,,,Human resource management rules,,,,,,"Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,From: <b class=""gmail?sendername"">Ken Hansen</b> <span dir=""ltr""><<a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a>></span>?Date: Fri\, May 16\, 2014 at 4:11 PM?Subject: General Schedule Observation: Item 11-20?To: Patricia Smith-Mansfield <<a href=""mailto:PMANSFIE@utah.gov"" target=""?blank"">PMANSFIE@utah.gov</a>>???Tricia:??<div>?</div><div>FYI: ?General Schedule Item 11-20\, Human Resource Management Rules\, is DHRM""s copy of the rules. ?Subsection 63G-3-702(3) provides:</div><div>?</div><blockquote class=""gmail?quote"" style=""margin: 0px 0px 0px 0.8ex; border-left: 1px solid rgb(204\, 204\, 204); padding-left: 1ex;"">(3) ?The division [of Administrative Rules] shall maintain the official compilation of the code and is the state-designated repository for administrative rules. ?If a dispute arises in which there is more than one version of a rule\, the latest effective version on file with the division is considered the correct\, current version.</blockquote><div>?</div><div>This doesn""t minimize the importance DHRM""s copy\, especially if their record contains public comment received on the rule. ?However\, the legally binding copy is the version on file with my office. ?There is a different general retention schedule for agency administrative rule files -- Item 1-42.</div><div>?</div><div>Ken<br clear=""all"" /><div><div>------------------------------<wbr />-------------------------?Kenneth A. Hansen\, Director?Division of Administrative Rules?<a href=""http://www.rules.utah.gov/"" target=""?blank"">http://www.rules.utah.gov/</a>?Twitter: @UtahAdmRules?Phone:? <a href=""tel:801-538-3777"" target=""?blank"" value=""+18015383777"">801-538-3777</a></div><div><a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a></div></div></div>???",,,No,,,,,,,,,,,,,,,,,,,01925,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21208,,,,,,,,,,,,,,,,,,,,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,,,,,,,,Human Resources,,,,,,,,,1925,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-11-20,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,01925,,,,,"From: <b class=""gmail?sendername"">Ken Hansen</b> <span dir=""ltr""><<a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a>></span>?Date: Fri\, May 16\, 2014 at 4:11 PM?Subject: General Schedule Observation: Item 11-20?To: Patricia Smith-Mansfield <<a href=""mailto:PMANSFIE@utah.gov"" target=""?blank"">PMANSFIE@utah.gov</a>>???Tricia:??<div>?</div><div>FYI: ?General Schedule Item 11-20\, Human Resource Management Rules\, is DHRM""s copy of the rules. ?Subsection 63G-3-702(3) provides:</div><div>?</div><blockquote class=""gmail?quote"" style=""margin: 0px 0px 0px 0.8ex; border-left: 1px solid rgb(204\, 204\, 204); padding-left: 1ex;"">(3) ?The division [of Administrative Rules] shall maintain the official compilation of the code and is the state-designated repository for administrative rules. ?If a dispute arises in which there is more than one version of a rule\, the latest effective version on file with the division is considered the correct\, current version.</blockquote><div>?</div><div>This doesn""t minimize the importance DHRM""s copy\, especially if their record contains public comment received on the rule. ?However\, the legally binding copy is the version on file with my office. ?There is a different general retention schedule for agency administrative rule files -- Item 1-42.</div><div>?</div><div>Ken<br clear=""all"" /><div><div>------------------------------<wbr />-------------------------?Kenneth A. Hansen\, Director?Division of Administrative Rules?<a href=""http://www.rules.utah.gov/"" target=""?blank"">http://www.rules.utah.gov/</a>?Twitter: @UtahAdmRules?Phone:? <a href=""tel:801-538-3777"" target=""?blank"" value=""+18015383777"">801-538-3777</a></div><div><a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a></div></div></div>???",1990-07-01T00:00:00Z,,,,,,,GRS-1925,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,,,,Human resource management rule,,,,,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,,,,,,,,,,,,,"SG-11-20,GRS-1925,1925,1,Human resource management rules,Human resource management rule,Item,Discontinued,Finalized,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,From: <b class=""gmail?sendername"">Ken Hansen</b> <span dir=""ltr""><<a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a>></span>?Date: Fri\, May 16\, 2014 at 4:11 PM?Subject: General Schedule Observation: Item 11-20?To: Patricia Smith-Mansfield <<a href=""mailto:PMANSFIE@utah.gov"" target=""?blank"">PMANSFIE@utah.gov</a>>???Tricia:??<div>?</div><div>FYI: ?General Schedule Item 11-20\, Human Resource Management Rules\, is DHRM""s copy of the rules. ?Subsection 63G-3-702(3) provides:</div><div>?</div><blockquote class=""gmail?quote"" style=""margin: 0px 0px 0px 0.8ex; border-left: 1px solid rgb(204\, 204\, 204); padding-left: 1ex;"">(3) ?The division [of Administrative Rules] shall maintain the official compilation of the code and is the state-designated repository for administrative rules. ?If a dispute arises in which there is more than one version of a rule\, the latest effective version on file with the division is considered the correct\, current version.</blockquote><div>?</div><div>This doesn""t minimize the importance DHRM""s copy\, especially if their record contains public comment received on the rule. ?However\, the legally binding copy is the version on file with my office. ?There is a different general retention schedule for agency administrative rule files -- Item 1-42.</div><div>?</div><div>Ken<br clear=""all"" /><div><div>------------------------------<wbr />-------------------------?Kenneth A. Hansen\, Director?Division of Administrative Rules?<a href=""http://www.rules.utah.gov/"" target=""?blank"">http://www.rules.utah.gov/</a>?Twitter: @UtahAdmRules?Phone:? <a href=""tel:801-538-3777"" target=""?blank"" value=""+18015383777"">801-538-3777</a></div><div><a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a></div></div></div>???,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,Permanent. Retain until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-20,GRS-1925,1925,1,Human resource management rules,Human resource management rule,Item,Discontinued,Finalized,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,From: <b class=""gmail?sendername"">Ken Hansen</b> <span dir=""ltr""><<a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a>></span>?Date: Fri\, May 16\, 2014 at 4:11 PM?Subject: General Schedule Observation: Item 11-20?To: Patricia Smith-Mansfield <<a href=""mailto:PMANSFIE@utah.gov"" target=""?blank"">PMANSFIE@utah.gov</a>>???Tricia:??<div>?</div><div>FYI: ?General Schedule Item 11-20\, Human Resource Management Rules\, is DHRM""s copy of the rules. ?Subsection 63G-3-702(3) provides:</div><div>?</div><blockquote class=""gmail?quote"" style=""margin: 0px 0px 0px 0.8ex; border-left: 1px solid rgb(204\, 204\, 204); padding-left: 1ex;"">(3) ?The division [of Administrative Rules] shall maintain the official compilation of the code and is the state-designated repository for administrative rules. ?If a dispute arises in which there is more than one version of a rule\, the latest effective version on file with the division is considered the correct\, current version.</blockquote><div>?</div><div>This doesn""t minimize the importance DHRM""s copy\, especially if their record contains public comment received on the rule. ?However\, the legally binding copy is the version on file with my office. ?There is a different general retention schedule for agency administrative rule files -- Item 1-42.</div><div>?</div><div>Ken<br clear=""all"" /><div><div>------------------------------<wbr />-------------------------?Kenneth A. Hansen\, Director?Division of Administrative Rules?<a href=""http://www.rules.utah.gov/"" target=""?blank"">http://www.rules.utah.gov/</a>?Twitter: @UtahAdmRules?Phone:? <a href=""tel:801-538-3777"" target=""?blank"" value=""+18015383777"">801-538-3777</a></div><div><a href=""mailto:khansen@utah.gov"" target=""?blank"">khansen@utah.gov</a></div></div></div>???,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1925,,,,,,,1925,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Education tax anticipation notes,Tax and revenue anticipation notes",,,,,Retention wording changed from 'after being redeemed' to 'resolution of issue' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Bond anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Bond anticipation notes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875541450753,,,,,,,,,,,,,,,,,,,,GRSItem-21204,,No,Public,,,Bond anticipation notes,,,,,,"Retention wording changed from 'after being redeemed' to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.",,,No,,,,,,,,,,,,,,,,,,,00782,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,21204,,,,,,,,,,,"SD-2-7,SG-7-41",,,,,,,,,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,,,,,,,,Bonds and Bonding,,,,,,,,,782,,,,,,"GRS-1291,GRS-1830",,2024-11-07T17:01:14.137Z,,,,,,,,,MUN-2-1,,,,,,,,,,,,,,,,,,,,,,00782,,,,,,2018-11-30T00:00:00Z,,,,,,,GRS-782,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,,,,Bond anticipation notes,,,,,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,,,,,,,,,,,,,"MUN-2-1,GRS-782,782,2,Bond anticipation notes,Bond anticipation notes,Item,Current,Finalized,Retention wording changed from 'after being redeemed' to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,Public,Bonds and Bonding",,,,"21205,21206",,,,,,,,,,,,,,,,Bonds and Bonding,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-1,GRS-782,782,2,Bond anticipation notes,Bond anticipation notes,Item,Current,Finalized,Retention wording changed from 'after being redeemed' to 'resolution of issue' to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,782,,,,,,,782,These are notes used by local government agencies pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the entity.,,,,,,,,,,,,,,,,,"Education tax anticipation notes,Tax and revenue anticipation notes,SD-2-7,SG-7-41,GRS-1291,GRS-1830",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""after paid or canceled"" removed to meet new retention language requirements.?????",,,,,0.094103105,,,,,,,,,,,Tax and revenue anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-782,,,,21204,,,,,,,Tax and revenue anticipation notes,,,,Item,Bond anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875547742208,,,,,,,,,,,,,,,,,,,,GRSItem-21206,,No,Public,,,Tax and revenue anticipation notes,,,,,,"Retention wording ""after paid or canceled"" removed to meet new retention language requirements.?????,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.",,,No,,,,,,,Bond anticipation notes,,,,,,,,,,,,01830,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21206,,,,,,,,,,,,,,,,,,,,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,,,,,,,,Financial Management,,,,,,,,,1830,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-7-41,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,01830,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1830,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,,,,Tax and revenue anticipation n,,,,,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,,,,,,,,,,,,,"SG-7-41,GRS-1830,1830,1,Tax and revenue anticipation notes,Tax and revenue anticipation n,Item,Discontinued,Finalized,Retention wording ""after paid or canceled"" removed to meet new retention language requirements.?????,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,Public,Financial Management",,,,,,,,,,,,,,,GRS-782,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-41,GRS-1830,1830,1,Tax and revenue anticipation notes,Tax and revenue anticipation n,Item,Discontinued,Finalized,Retention wording ""after paid or canceled"" removed to meet new retention language requirements.?????,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1830,,,,,,,1830,Short-term notes which are revenue supported. They are issued by the State Treasurer for a term of less than 1 year.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21204,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly nursing home death report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Monthly nursing home death report,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875548790784,,,,,,,,,,,,,,,,,,,,GRSItem-21216,,No,Public,,,Monthly nursing home death report,,,,,,"This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00586,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21216,,,,,,,,,,,,,,,,,,,,"This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.",,,,,,,,Health,,,,,,,,,586,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-64,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00586,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-586,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report, the nursing home's name, death date, deceased's name, the age at death, medical attendant's name, and the name of the funeral home or funeral director.",,,,Monthly nursing home death rep,,,,,"This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report, the nursing home's name, death date, deceased's name, the age at death, medical attendant's name, and the name of the funeral home or funeral director.",,,,,,,,,,,,,"CO-25-64,GRS-586,586,1,Monthly nursing home death report,Monthly nursing home death rep,Item,Discontinued,Finalized,This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.,This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-64,GRS-586,586,1,Monthly nursing home death report,Monthly nursing home death rep,Item,Discontinued,Finalized,This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.,This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,586,,,,,,,586,"This report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The information includes the month of the report, the nursing home's name, death date, deceased's name, the age at death, medical attendant's name, and the name of the funeral home or funeral director.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle tax releases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-211,,,,211,,,,,,,Vehicle tax releases,,,,Item,Personal property and vehicle tax notice,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875549839360,,,,,,,,,,,,,,,,,,,,GRSItem-21209,,No,Public,,,Vehicle tax releases,,,,,,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,,,No,,,,,,,,,,,,,,,,,,,00217,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21209,,,,,,,,,,,,,,,,,,,,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,,,,,,,,Assessor,,,,,,,,,217,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-11-17,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00217,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-217,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,,,,Vehicle tax releases,,,,,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,,,,,,,,,,,,,"CO-11-17,GRS-217,217,1,Vehicle tax releases,Vehicle tax releases,Item,Discontinued,Finalized,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-17,GRS-217,217,1,Vehicle tax releases,Vehicle tax releases,Item,Discontinued,Finalized,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,217,,,,,,,217,This is a release form completed on motor vehicles or mobile homes when property tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on vehicles that have been attached or secured to real property. A tax release must be completed before an auto dealer shifts inventory outside the county or a mobile home is moved out of the county as evidence of personal property tax payment.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County auditor's tax deeds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-735,,,,21220,,,Deed records provide historical information about property ownership.,,,,County auditor's tax deeds,,,,Item,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875551936512,,,,,,,,,,,,,,,,,,,,GRSItem-21219,,No,Public,,,County auditor's tax deeds,,,,,,"Deed records provide historical information about property ownership.,These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).",,,No,,,,,,,Deed records,,,,,,,,,,,,00231,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,Deed records provide historical information about property ownership.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21219,,,,,,,,,,,,,,,,,,,,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).",,,,,,,,Auditor,,,,,,,,,231,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-13-7,,,,,,,,,,,,,,,,,,2018-12-03T00:00:00Z,,,,00231,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-231,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may, in the name of the county, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes, penalties, interest and administrative costs which were paid in for the execution and delivery of the deed, the year for which the property was assessed and sold to the county at preliminary sale, a full description of the property and the name of grantee, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).",,,,County auditor's tax deeds,,,,,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may, in the name of the county, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes, penalties, interest and administrative costs which were paid in for the execution and delivery of the deed, the year for which the property was assessed and sold to the county at preliminary sale, a full description of the property and the name of grantee, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).",,,,,,,,,,,,,"CO-13-7,GRS-231,231,1,County auditor's tax deeds,County auditor's tax deeds,Item,Discontinued,Finalized,Deed records provide historical information about property ownership.,These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).,These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).,Public,Auditor",,,,,,,,,,,,,,,GRS-735,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-13-7,GRS-231,231,1,County auditor's tax deeds,County auditor's tax deeds,Item,Discontinued,Finalized,Deed records provide historical information about property ownership.,These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).,These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,231,,,,,,,231,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may, in the name of the county, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes, penalties, interest and administrative costs which were paid in for the execution and delivery of the deed, the year for which the property was assessed and sold to the county at preliminary sale, a full description of the property and the name of grantee, and when executed and delivered by the auditor"" UCA? 59-2-1351.1(9)(b)?(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA?59-2-1351.1(9)(c)?(2000)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21220,,,,,,Inactive,
"","Abatement card index,Abatement register",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Tax abatement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.,,,,Tax abatement records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875554033664,,,,,,,,,,,,,,,,,,,,GRSItem-21229,,No,Private,,,Tax abatement records,,,,,,"These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.,These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,00225,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21229,,,,,,,,,,,"CO-13-2,CO-13-3",,,,,,,,,"These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.",,,,,,,,Auditor,,,,,,,,,225,,,,,,"GRS-226,GRS-227",,2024-11-07T17:01:14.137Z,,,,,,,,,CO-13-1,,,,,,,,,,,,,,,,,,,,,,00225,,,,,,2018-12-04T00:00:00Z,,,,,,,GRS-225,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-04,,,,,,,,,"These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned, the abatement amount, and status. The application and index are included in this schedule.",,,,Tax abatement records,,,,,"These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned, the abatement amount, and status. The application and index are included in this schedule.",,,,,,,,,,,,,"CO-13-1,GRS-225,225,2,Tax abatement records,Tax abatement records,Item,Current,Finalized,These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.,These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.,These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.,Private,Auditor",,,,"21227,21228",,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,2,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-13-1,GRS-225,225,2,Tax abatement records,Tax abatement records,Item,Current,Finalized,These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.,These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.,These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status. The application and index are included in this schedule.,Private,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,225,,,,,,,225,"These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned, the abatement amount, and status. The application and index are included in this schedule.",,,,,,,,,,,,,,,,,"Abatement card index,Abatement register,CO-13-2,CO-13-3,GRS-226,GRS-227",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly funeral director's death report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Monthly funeral director's death report,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875556130816,,,,,,,,,,,,,,,,,,,,GRSItem-21215,,No,Public,,,Monthly funeral director's death report,,,,,,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00583,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21215,,,,,,,,,,,,,,,,,,,,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.",,,,,,,,Health,,,,,,,,,583,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-61,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00583,,,,,,2018-06-08T00:00:00Z,,,,,,,GRS-583,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report, name and location of the funeral home, and a list of deaths for the period giving for each the date of death, name of the deceased, age of the deceased, name of the medical attendant, and the county where death occurred.",,,,Monthly funeral director's dea,,,,,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report, name and location of the funeral home, and a list of deaths for the period giving for each the date of death, name of the deceased, age of the deceased, name of the medical attendant, and the county where death occurred.",,,,,,,,,,,,,"CO-25-61,GRS-583,583,2,Monthly funeral director's death report,Monthly funeral director's dea,Item,Discontinued,Finalized,This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.,This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,2,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-61,GRS-583,583,2,Monthly funeral director's death report,Monthly funeral director's dea,Item,Discontinued,Finalized,This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.,This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report\, name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, name of the deceased\, age of the deceased\, name of the medical attendant\, and the county where death occurred.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,583,,,,,,,583,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16(3) (2009). It is used to ensure that all death certificates are filed. The information includes the month of the report, name and location of the funeral home, and a list of deaths for the period giving for each the date of death, name of the deceased, age of the deceased, name of the medical attendant, and the county where death occurred.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Quarterly dental health reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-532,,,,21294,,,,,,,Quarterly dental health reports,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875557179392,,,,,,,,,,,,,,,,,,,,GRSItem-21235,,No,Public,,,Quarterly dental health reports,,,,,,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",,,No,,,,,,,Health program records,,,,,,,,,,,,00593,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21235,,,,,,,,,,,,,,,,,,,,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",,,,,,,,Health,,,,,,,,,593,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-71,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,00593,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-593,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name, the report date, the director's name, the number and type of programs for education and prevention held and the number of persons attending, the number of areas fluoridating water, the names of communities fluoridating water and the number of people served, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",,,,Quarterly dental health report,,,,,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name, the report date, the director's name, the number and type of programs for education and prevention held and the number of persons attending, the number of areas fluoridating water, the names of communities fluoridating water and the number of people served, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",,,,,,,,,,,,,"CO-25-71,GRS-593,593,1,Quarterly dental health reports,Quarterly dental health report,Item,Discontinued,Finalized,These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.,These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.,Public,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-71,GRS-593,593,1,Quarterly dental health reports,Quarterly dental health report,Item,Discontinued,Finalized,These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.,These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,593,,,,,,,593,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name, the report date, the director's name, the number and type of programs for education and prevention held and the number of persons attending, the number of areas fluoridating water, the names of communities fluoridating water and the number of people served, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,"Retention wording ""from date of incident"" removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 34A-2-420(2)(2018) and Utah Code 34A-2-417(2018).",,,,Worker's compensation case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875559276544,,,,,,,,,,,,,,,,,,,,GRSItem-21272,,No,Private,,,Worker's compensation case files,,,,,,"Retention wording ""from date of incident"" removed to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 34A-2-420(2)(2018) and Utah Code 34A-2-417(2018).,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,,No,,,,,,,,,,,,,,,,,,,01938,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 75 years, and then destroy records.
OR
Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 34A-2-420(2)(2018) and Utah Code 34A-2-417(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-09-01,,,,,21272,,,,,,,,,,,,,,,,,,,,"Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,,,,,,,Human Resources,,,,,,,,,1938,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-11-35,,,,,,,,,,,,,,,,,,,,,,01938,,,,,,2019-01-23T00:00:00Z,,,,,,,GRS-1938,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-23,,,,,,,,,"Records include forms, first report of injury, reports, correspondence, and related medical and investigative records regarding on-the-job injuries, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,,,Worker's compensation case fil,,,,,"Records include forms, first report of injury, reports, correspondence, and related medical and investigative records regarding on-the-job injuries, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,,,,,,,,,,,,"SG-11-35,GRS-1938,1938,1,Worker's compensation case files,Worker's compensation case fil,Item,Current,Finalized,Retention wording ""from date of incident"" removed to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 34A-2-420(2)(2018) and Utah Code 34A-2-417(2018).,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 75 years, and then destroy records.
OR
Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-35,GRS-1938,1938,1,Worker's compensation case files,Worker's compensation case fil,Item,Current,Finalized,Retention wording ""from date of incident"" removed to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 34A-2-420(2)(2018) and Utah Code 34A-2-417(2018).,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1938,,,,,,,1938,"Records include forms, first report of injury, reports, correspondence, and related medical and investigative records regarding on-the-job injuries, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Municipal general obligation bonds,,,,,,,,,Yes,0.094103105,,,,,,,,,,,General obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for the duration of the bond.,,,,General obligation bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875565568001,,,,,,,,,,,,,,,,,,,,GRSItem-21099,,No,Public,,,General obligation bonds,,,,,,"Fiscal value is based on the need to maintain the records for the duration of the bond.,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).",,,No,,,,,,,,,,,,,,,,,,,00057,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for the duration of the bond.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21099,,,,,,,,,,,MUN-2-9,,,,,,,,,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,,,,,,,,Bonds and Bonding,,,,,,,,,57,,,,,,GRS-790,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-2-7,,,,,,,,,,,,,,,,,,,,,,00057,,,,,,2014-07-21T00:00:00Z,,,,,,,GRS-57,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-20,,,,,,,,,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,,,,General obligation bonds,,,,,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,,,,,,,,,,,,,"CO-2-7,GRS-57,57,1,General obligation bonds,General obligation bonds,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for the duration of the bond.,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,Public,Bonds and Bonding",,,,21098,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-7,GRS-57,57,1,General obligation bonds,General obligation bonds,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for the duration of the bond.,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,57,,,,,,,57,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)).,,,,,,,,,,,,,,,,,"Municipal general obligation bonds,MUN-2-9,GRS-790",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medicaid notification reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Medicaid notification reports,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875567665152,,,,,,,,,,,,,,,,,,,,GRSItem-21134,,No,Private,,,Medicaid notification reports,,,,,,"This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.",,,No,,,,,,,Health program records,,,,,,,,,,,,00580,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21134,,,,,,,,,,,,,,,,,,,,"This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.",,,,,,,,Health,,,,,,,,,580,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-25-58,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00580,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-580,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number, recipient name, address, telephone number, and identification number, birth date, whether they have seen a doctor or dentist, date of eligibility, and mother's name.",,,,Medicaid notification reports,,,,,"This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number, recipient name, address, telephone number, and identification number, birth date, whether they have seen a doctor or dentist, date of eligibility, and mother's name.",,,,,,,,,,,,,"CO-25-58,GRS-580,580,1,Medicaid notification reports,Medicaid notification reports,Item,Discontinued,Finalized,This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.,This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.,Private,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-58,GRS-580,580,1,Medicaid notification reports,Medicaid notification reports,Item,Discontinued,Finalized,This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.,This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,580,,,,,,,580,"This report lists all individuals or families on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number, recipient name, address, telephone number, and identification number, birth date, whether they have seen a doctor or dentist, date of eligibility, and mother's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly hospital birth report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Monthly hospital birth report,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875576053761,,,,,,,,,,,,,,,,,,,,GRSItem-21320,,No,Public,,,Monthly hospital birth report,,,,,,"This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00584,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21320,,,,,,,,,,,,,,,,,,,,"This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.",,,,,,,,Health,,,,,,,,,584,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-62,,,,,,,,,,,,,,,,,,2019-03-06T00:00:00Z,,,,00584,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-584,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-06,,,,,,,,,"This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report, hospital's name, and a list of births giving the date of birth, the parent's names, the child's sex, and the name of the medical attendant.",,,,Monthly hospital birth report,,,,,"This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report, hospital's name, and a list of births giving the date of birth, the parent's names, the child's sex, and the name of the medical attendant.",,,,,,,,,,,,,"CO-25-62,GRS-584,584,1,Monthly hospital birth report,Monthly hospital birth report,Item,Discontinued,Finalized,This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.,This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-62,GRS-584,584,1,Monthly hospital birth report,Monthly hospital birth report,Item,Discontinued,Finalized,This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.,This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,584,,,,,,,584,"This is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5? (2008). The form includes the month of the report, hospital's name, and a list of births giving the date of birth, the parent's names, the child's sex, and the name of the medical attendant.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Requisitions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1544,,,,20525,,,,,,,Requisitions,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875580248064,,,,,,,,,,,,,,,,,,,,GRSItem-21318,,No,Public,,,Requisitions,,,,,,These are accounting requests from school or department for goods purchased or services rendered.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01370,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,21318,,,,,,,,,,,,,,,,,,,,These are accounting requests from school or department for goods purchased or services rendered.,,,,,,,,Purchasing,,,,,,,,,1370,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SD-7-12,,,,,,,,,,,,,,,,,,2019-03-05T00:00:00Z,,,,01370,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1370,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-05,,,,,,,,,These are accounting requests from school or department for goods purchased or services rendered.,,,,Requisitions,,,,,These are accounting requests from school or department for goods purchased or services rendered.,,,,,,,,,,,,,"SD-7-12,GRS-1370,1370,1,Requisitions,Requisitions,Item,Discontinued,Finalized,These are accounting requests from school or department for goods purchased or services rendered.,These are accounting requests from school or department for goods purchased or services rendered.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-12,GRS-1370,1370,1,Requisitions,Requisitions,Item,Discontinued,Finalized,These are accounting requests from school or department for goods purchased or services rendered.,These are accounting requests from school or department for goods purchased or services rendered.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1370,,,,,,,1370,These are accounting requests from school or department for goods purchased or services rendered.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Americans with disabilities act requests for accommodations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1434,,,,21082,,,,,,,Americans with disabilities act requests for accommodations,,,,Item,Americans with disabilities act (ada) accommodation requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875583393793,,,,,,,,,,,,,,,,,,,,GRSItem-21084,,No,Private,,,Americans with disabilities act requests for accommodations,,,,,,"Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.",,,No,,,,,,,Americans with disabilities act (ada) accommodation requests,,,,,,,,,,,,01707,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,21084,,,,,,,,,,,,,,,,,,,,"Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.",,,,,,,,Administrative,,,,,,,,,1707,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-1-57,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,01707,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1707,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section, ADA requests for accommodations.",,,,Americans with disabilities ac,,,,,"Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section, ADA requests for accommodations.",,,,,,,,,,,,,"SG-1-57,GRS-1707,1707,1,Americans with disabilities act requests for accommodations,Americans with disabilities ac,Item,Discontinued,Finalized,Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.,Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.,Private,Administrative",,,,,,,,,,,,,,,GRS-1434,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-57,GRS-1707,1707,1,Americans with disabilities act requests for accommodations,Americans with disabilities ac,Item,Discontinued,Finalized,Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.,Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section\, ADA requests for accommodations.,Private,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1707,,,,,,,1707,"Requests received from the public for disability accommodations for state sponsored events. Information includes the requests for accommodations and the agency's response including accommodations made and other related documentation. For accommodation requests received from employees refer to Human Resource Section, ADA requests for accommodations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21082,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Americans with disabilities act accessibility records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-122,,,,21335,,,,,,,Americans with disabilities act accessibility records,,,,Item,Americans with Disabilities Act building records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875586539521,,,,,,,,,,,,,,,,,,,,GRSItem-21086,,No,Public,,,Americans with disabilities act accessibility records,,,,,,"These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,No,,,,,,,Americans with Disabilities Act building records,,,,,,,,,,,,01396,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21086,,,,,,,,,,,,,,,,,,,,"These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,,,,,,Facility Management,,,,,,,,,1396,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SD-11-1,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,01396,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1396,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped, copies of federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,Americans with disabilities ac,,,,,"These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped, copies of federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,"SD-11-1,GRS-1396,1396,1,Americans with disabilities act accessibility records,Americans with disabilities ac,Item,Discontinued,Finalized,These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,,,,,,GRS-122,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-1,GRS-1396,1396,1,Americans with disabilities act accessibility records,Americans with disabilities ac,Item,Discontinued,Finalized,These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped\, copies of federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1396,,,,,,,1396,"These records document compliance to the Americans with Disabilities Act (ADA). They include surveys of schools and other district buildings to determine accessibility to the physically handicapped, copies of federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21335,,,,,,Inactive,
"",,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Subdivision plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Subdivision plats,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875589685248,,,,,,,,,,,,,,,,,,,,GRSItem-21113,,No,Public,,,Subdivision plats,,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language requirements.,These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00602,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21113,,,,,,,,,,,,,,,,,,,,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.",,,,,,,,Health,,,,,,,,,602,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-25-80,,,,,,,,,,,,,,,,,,2018-08-27T00:00:00Z,,,,00602,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-602,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-27,,,,,,,,,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name, boundary description, subdivision name, date of acceptance by the legislative body, the date and terms of approval by the local health department, and planning commission's approval date.",,,,Subdivision plats,,,,,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name, boundary description, subdivision name, date of acceptance by the legislative body, the date and terms of approval by the local health department, and planning commission's approval date.",,,,,,,,,,,,,"CO-25-80,GRS-602,602,1,Subdivision plats,Subdivision plats,Item,Discontinued,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language requirements.,These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.,These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-80,GRS-602,602,1,Subdivision plats,Subdivision plats,Item,Discontinued,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language requirements.,These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.,These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,602,,,,,,,602,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name, boundary description, subdivision name, date of acceptance by the legislative body, the date and terms of approval by the local health department, and planning commission's approval date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Alive and well program case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Alive and well program case files,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875595976704,,,,,,,,,,,,,,,,,,,,GRSItem-21138,,No,Private,,,Alive and well program case files,,,,,,"These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.",,,No,,,,,,,Health program records,,,,,,,,,,,,00523,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21138,,,,,,,,,,,,,,,,,,,,"These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.",,,,,,,,Health,,,,,,,,,523,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-25-1,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00523,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-523,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form, physical activity readiness questionnaire, health risk appraisal, nutritional, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.",,,,Alive and well program case fi,,,,,"These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form, physical activity readiness questionnaire, health risk appraisal, nutritional, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.",,,,,,,,,,,,,"CO-25-1,GRS-523,523,1,Alive and well program case files,Alive and well program case fi,Item,Discontinued,Finalized,These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.,These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.,Private,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-1,GRS-523,523,1,Alive and well program case files,Alive and well program case fi,Item,Discontinued,Finalized,These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.,These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form\, physical activity readiness questionnaire\, health risk appraisal\, nutritional\, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,523,,,,,,,523,"These case files document participation in the Alive and Well Program. It is an educational program run by local health departments to encourage people to live healthier life-styles by preparing a health risk appraisal and fitness profile. The files include the informed consent and release form, physical activity readiness questionnaire, health risk appraisal, nutritional, and screening answer sheet. This program is also called Healthy Heart Program or the Healthy Lifestyle Program.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Water bacteriological analyses results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-532,,,,21294,,,,,,,Water bacteriological analyses results,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875600171008,,,,,,,,,,,,,,,,,,,,GRSItem-21171,,No,Public,,,Water bacteriological analyses results,,,,,,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",,,No,,,,,,,Health program records,,,,,,,,,,,,00615,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21171,,,,,,,,,,,,,,,,,,,,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",,,,,,,,Health,,,,,,,,,615,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-25-93,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00615,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-615,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name, water supply source, the date sample was collected, lab number where tested, individual's name collecting the sample, and the test results.",,,,Water bacteriological analyses,,,,,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name, water supply source, the date sample was collected, lab number where tested, individual's name collecting the sample, and the test results.",,,,,,,,,,,,,"CO-25-93,GRS-615,615,1,Water bacteriological analyses results,Water bacteriological analyses,Item,Discontinued,Finalized,These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.,These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.,Public,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-93,GRS-615,615,1,Water bacteriological analyses results,Water bacteriological analyses,Item,Discontinued,Finalized,These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.,These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,615,,,,,,,615,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)?(2011). These test results include county name, water supply source, the date sample was collected, lab number where tested, individual's name collecting the sample, and the test results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",County auditor valuation notices,,,,,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Transitory correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"email,emails,text message",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875611705345,,,,,,,,,,,,,,,,,,,,GRSItem-21218,,No,Public,,,Transitory correspondence,,,,,,"Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,No,,,,,,,,,,,,,,,,,,,01759,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,21218,,,,,,,,,,,CO-13-19,,,,,,,,,"Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,,,,,,Communication,,,,,,,,,1759,,,,,,GRS-243,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-4-11,,,,,,,,,,,,,,,,,,,,,,01759,,,,,,2018-11-30T00:00:00Z,,,,,,,GRS-1759,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short-term interest. Transmittal correspondence, including email, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,Transitory correspondence,,,,,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short-term interest. Transmittal correspondence, including email, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,,,,,,,,,,"SG-4-11,GRS-1759,1759,4,Transitory correspondence,Transitory correspondence,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Public,email,emails,text message,Communication",,,,21217,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,4,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-11,GRS-1759,1759,4,Transitory correspondence,Transitory correspondence,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short-term interest. Transmittal correspondence\, including email\, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Public,email,emails,text message,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1759,,,,,,,1759,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short-term interest. Transmittal correspondence, including email, is transitory unless part of another process. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,,,,,,,,,,,,,,"County auditor valuation notices,CO-13-19,GRS-243",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County auditor valuation notices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1759,,,,21218,,,,,,,County auditor valuation notices,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875619045376,,,,,,,,,,,,,,,,,,,,GRSItem-21217,,No,Public,,,County auditor valuation notices,,,,,,"This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.",,,No,,,,,,,Transitory correspondence,,,,,,,,,,,,00243,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,21217,,,,,,,,,,,,,,,,,,,,"This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.",,,,,,,,Auditor,,,,,,,,,243,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-13-19,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00243,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-243,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010)), to notify property owners of their proposed valuations. It includes year, tax district number, serial number, property location information, name and address of property owner, property's market value, property type, previous year's market value, and current year's market value, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted, date, time, and location of public budget meeting, total property tax, and explanation and instruction sheet explaining evaluation.",,,,County auditor valuation notic,,,,,"This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010)), to notify property owners of their proposed valuations. It includes year, tax district number, serial number, property location information, name and address of property owner, property's market value, property type, previous year's market value, and current year's market value, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted, date, time, and location of public budget meeting, total property tax, and explanation and instruction sheet explaining evaluation.",,,,,,,,,,,,,"CO-13-19,GRS-243,243,1,County auditor valuation notices,County auditor valuation notic,Item,Discontinued,Finalized,This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.,This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.,Public,Auditor",,,,,,,,,,,,,,,GRS-1759,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-19,GRS-243,243,1,County auditor valuation notices,County auditor valuation notic,Item,Discontinued,Finalized,This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.,This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010))\, to notify property owners of their proposed valuations. It includes year\, tax district number\, serial number\, property location information\, name and address of property owner\, property's market value\, property type\, previous year's market value\, and current year's market value\, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,243,,,,,,,243,"This notice is required to be sent by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919.1 (2010)), to notify property owners of their proposed valuations. It includes year, tax district number, serial number, property location information, name and address of property owner, property's market value, property type, previous year's market value, and current year's market value, property tax listing taxing entities current tax amounts if no budget change made and if proposed budget adopted, date, time, and location of public budget meeting, total property tax, and explanation and instruction sheet explaining evaluation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21218,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified death certificate application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Certified death certificate application,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875624288256,,,,,,,,,,,,,,,,,,,,GRSItem-21213,,No,Private,,,Certified death certificate application,,,,,,"This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00534,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21213,,,,,,,,,,,,,,,,,,,,"This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.",,,,,,,,Health,,,,,,,,,534,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-25-12,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00534,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-534,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This application is used to request a certified death certificate. It includes identifying information, death date, deceased's name, place of death, county birthplace of decedent, usual residence of decedent, name of father, mother, reason for requesting including relationship to person whose certificate is requested, signature of applicant, address, phone, date, number requested, and fee amount.",,,,Certified death certificate ap,,,,,"This application is used to request a certified death certificate. It includes identifying information, death date, deceased's name, place of death, county birthplace of decedent, usual residence of decedent, name of father, mother, reason for requesting including relationship to person whose certificate is requested, signature of applicant, address, phone, date, number requested, and fee amount.",,,,,,,,,,,,,"CO-25-12,GRS-534,534,1,Certified death certificate application,Certified death certificate ap,Item,Discontinued,Finalized,This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.,This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.,Private,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-12,GRS-534,534,1,Certified death certificate application,Certified death certificate ap,Item,Discontinued,Finalized,This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.,This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,534,,,,,,,534,"This application is used to request a certified death certificate. It includes identifying information, death date, deceased's name, place of death, county birthplace of decedent, usual residence of decedent, name of father, mother, reason for requesting including relationship to person whose certificate is requested, signature of applicant, address, phone, date, number requested, and fee amount.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Expunged records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have legal value(s).,,,,,,,,,,,,,,,,,,Expunged records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875626385408,,,,,,,,,,,,,,,,,,,,GRSItem-21231,,No,Exempt,,,Expunged records,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,No,,,,,,,,,,,,,,,,,,,00335,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,21231,,,,,,,,,,,,,,,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,Law Enforcement,,,,,,,,,335,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-16-19,,,,,,,,,,,,,,,,,,2018-12-05T00:00:00Z,,,,00335,,,,,,2018-06-01T00:00:00Z,,,,,,,GRS-335,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-05,,,,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,Expunged records,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,,,,,,"CO-16-19,GRS-335,335,2,Expunged records,Expunged records,Item,Discontinued,Finalized,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,Exempt,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,2,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-19,GRS-335,335,2,Expunged records,Expunged records,Item,Discontinued,Finalized,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,335,,,,,,,335,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Real estate purchase requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1403,,,,21230,,,Disposition is based on the historical value to document real estate acquired.,,,,Real estate purchase requests,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875627433984,,,,,,,,,,,,,,,,,,,,GRSItem-21242,,No,Public,,,Real estate purchase requests,,,,,,"Disposition is based on the historical value to document real estate acquired.,Documentation of the purchase of real estate by a government agency.",,,No,,,,,,,Real property files,,,,,,,,,,,,01840,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,Disposition is based on the historical value to document real estate acquired.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21242,,,,,,,,,,,,,,,,,,,,Documentation of the purchase of real estate by a government agency.,,,,,,,,Financial Management,,,,,,,,,1840,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-7-51,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,01840,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1840,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,Documentation of the purchase of real estate by a government agency.,,,,Real estate purchase requests,,,,,Documentation of the purchase of real estate by a government agency.,,,,,,,,,,,,,"SG-7-51,GRS-1840,1840,1,Real estate purchase requests,Real estate purchase requests,Item,Discontinued,Finalized,Disposition is based on the historical value to document real estate acquired.,Documentation of the purchase of real estate by a government agency.,Documentation of the purchase of real estate by a government agency.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1403,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-7-51,GRS-1840,1840,1,Real estate purchase requests,Real estate purchase requests,Item,Discontinued,Finalized,Disposition is based on the historical value to document real estate acquired.,Documentation of the purchase of real estate by a government agency.,Documentation of the purchase of real estate by a government agency.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1840,,,,,,,1840,Documentation of the purchase of real estate by a government agency.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21230,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after unconditional sale of property"" to 'after disposition of asset' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Real property acquisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1403,,,,21230,,,,,,,Real property acquisition files,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875628482561,,,,,,,,,,,,,,,,,,,,GRSItem-21244,,No,Public,,,Real property acquisition files,,,,,,"Retention wording changed from ""after unconditional sale of property"" to 'after disposition of asset' to meet new language requirements.,Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.",,,No,,,,,,,Real property files,,,,,,,,,,,,01985,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21244,,,,,,,,,,,,,,,,,,,,"Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.",,,,,,,,Purchasing,,,,,,,,,1985,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-13-11,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,01985,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1985,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"Title papers documenting the acquisition of real property by purchase, condemnation, donation, exchange, or otherwise.",,,,Real property acquisition file,,,,,"Title papers documenting the acquisition of real property by purchase, condemnation, donation, exchange, or otherwise.",,,,,,,,,,,,,"SG-13-11,GRS-1985,1985,1,Real property acquisition files,Real property acquisition file,Item,Discontinued,Finalized,Retention wording changed from ""after unconditional sale of property"" to 'after disposition of asset' to meet new language requirements.,Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.,Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1403,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-11,GRS-1985,1985,1,Real property acquisition files,Real property acquisition file,Item,Discontinued,Finalized,Retention wording changed from ""after unconditional sale of property"" to 'after disposition of asset' to meet new language requirements.,Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.,Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1985,,,,,,,1985,"Title papers documenting the acquisition of real property by purchase, condemnation, donation, exchange, or otherwise.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21230,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Census information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Census information files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875629531136,,,,,,,,,,,,,,,,,,,,GRSItem-21283,,No,Public,,,Census information files,,,,,,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,,,No,,,,,,,,,,,,,,,,,,,00004,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21283,,,,,,,,,,,,,,,,,,,,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,,,,,,,,Administrative,,,,,,,,,4,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-1-4,,,,,,,,,,,,,,,,,,2019-01-23T00:00:00Z,,,,00004,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-4,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-23,,,,,,,,,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,,,,Census information files,,,,,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,,,,,,,,,,,,,"CO-1-4,GRS-4,4,2,Census information files,Census information files,Item,Discontinued,Finalized,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-4,GRS-4,4,2,Census information files,Census information files,Item,Discontinued,Finalized,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,4,,,,,,,4,These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports and to make financial information available to the public.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County official bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,County official bonds,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875630579712,,,,,,,,,,,,,,,,,,,,GRSItem-21302,,No,Public,,,County official bonds,,,,,,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).",,,No,,,,,,,County official records,,,,,,,,,,,,00272,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21302,,,,,,,,,,,,,,,,,,,,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).",,,,,,,,Bonds and Bonding,,,,,,,,,272,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-29,,,,,,,,,,,,,,,,,,2019-02-21T00:00:00Z,,,,00272,,,,,,2019-01-02T00:00:00Z,,,,,,,GRS-272,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-21,,,,,,,,,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).",,,,County official bonds,,,,,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).",,,,,,,,,,,,,"CO-14-29,GRS-272,272,2,County official bonds,County official bonds,Item,Discontinued,Finalized,""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).,""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-305,,,,,Bonds and Bonding,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-29,GRS-272,272,2,County official bonds,County official bonds,Item,Discontinued,Finalized,""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).,""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,272,,,,,,,272,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (2007)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Gasoline sales tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-112,,,,20687,,,,,,,Gasoline sales tickets,,,,Item,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875631628288,,,,,,,,,,,,,,,,,,,,GRSItem-21315,,No,Public,,,Gasoline sales tickets,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,No,,,,,,,Fuel records,,,,,,,,,,,,00113,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21315,,,,,,,,,,,,,,,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,Maintenance,,,,,,,,,113,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-6-6,,,,,,,,,,,,,,,,,,2019-02-27T00:00:00Z,,,,00113,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-113,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-27,,,,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,Gasoline sales tickets,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,,,,,,"CO-6-6,GRS-113,113,2,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Public,Maintenance",,,,,,,,,,,,,,,GRS-112,,,,,Maintenance,,State Records Committee,,,,,2,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-6,GRS-113,113,2,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,113,,,,,,,113,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20687,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Supply requisitions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1544,,,,20525,,,,,,,Supply requisitions,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875646308352,,,,,,,,,,,,,,,,,,,,GRSItem-21319,,No,Public,,,Supply requisitions,,,,,,A requisition for office supplies.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01704,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21319,,,,,,,,,,,,,,,,,,,,A requisition for office supplies.,,,,,,,,Administrative,,,,,,,,,1704,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-1-54,,,,,,,,,,,,,,,,,,2019-03-05T00:00:00Z,,,,01704,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1704,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-05,,,,,,,,,A requisition for office supplies.,,,,Supply requisitions,,,,,A requisition for office supplies.,,,,,,,,,,,,,"SG-1-54,GRS-1704,1704,1,Supply requisitions,Supply requisitions,Item,Discontinued,Finalized,A requisition for office supplies.,A requisition for office supplies.,Public,Administrative",,,,,,,,,,,,,,,GRS-1544,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-54,GRS-1704,1704,1,Supply requisitions,Supply requisitions,Item,Discontinued,Finalized,A requisition for office supplies.,A requisition for office supplies.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1704,,,,,,,1704,A requisition for office supplies.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after expiration' to 'resolution of issue' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Surety bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Surety bonds,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"proof of insurance,fidelity bond,penal bond,surety bond",,,,,,,,,,,,,,,,,GRSItem,,,"In this schedule ""final action"" means after the expiration of bond.",,,,,,1815083875647356928,,,,,,,,,,,,,,,,,,,,GRSItem-21356,,No,Public,,,Surety bonds,,,,,,"Retention wording changed from 'after expiration' to 'resolution of issue' to meet new language requirements.,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,In this schedule ""final action"" means after the expiration of bond.",,,No,,,,,,,,,,,,,,,,,,,00789,,,Current,,,,,,,,,,Updated to be agency neutral. Approved 2/21/19,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,21356,,,,,,,,,,,,,,,,,,,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,,,,,,,,Bonds and Bonding,,,,,,,,,789,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,MUN-2-8,,,,,,,,,,,,,,,,,,,,,,00789,,,,,,2019-06-18T00:00:00Z,,,,,,,GRS-789,,,,,,,,,,,,,,,,,,,,,,,,,,2019-06-18,,,,,,,,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,,,,Surety bonds,,,,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,,,,,,,,,,,,,"MUN-2-8,GRS-789,789,2,Surety bonds,Surety bonds,Item,Current,Finalized,Retention wording changed from 'after expiration' to 'resolution of issue' to meet new language requirements.,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,In this schedule ""final action"" means after the expiration of bond.,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,Public,proof of insurance,fidelity bond,penal bond,surety bond,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,2,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-8,GRS-789,789,2,Surety bonds,Surety bonds,Item,Current,Finalized,Retention wording changed from 'after expiration' to 'resolution of issue' to meet new language requirements.,,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,In this schedule ""final action"" means after the expiration of bond.,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,Public,proof of insurance,fidelity bond,penal bond,surety bond,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,789,,,,,,,789,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Americans with disabilities act (ada) files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-122,,,,21335,,,,,,,Americans with disabilities act (ada) files,,,,Item,Americans with Disabilities Act building records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875671474176,,,,,,,,,,,,,,,,,,,,GRSItem-21085,,No,Public,,,Americans with disabilities act (ada) files,,,,,,"Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,No,,,,,,,Americans with Disabilities Act building records,,,,,,,,,,,,01787,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21085,,,,,,,,,,,,,,,,,,,,"Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,,,,,,Facility Management,,,,,,,,,1787,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,SG-6-12,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,01787,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1787,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,Americans with disabilities ac,,,,,"Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,"SG-6-12,GRS-1787,1787,1,Americans with disabilities act (ada) files,Americans with disabilities ac,Item,Discontinued,Finalized,Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,,,,,,GRS-122,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-12,GRS-1787,1787,1,Americans with disabilities act (ada) files,Americans with disabilities ac,Item,Discontinued,Finalized,Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1787,,,,,,,1787,"Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21335,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building permit registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-289,,,,21387,,,,,,,Building permit registers,,,,Item,Business license registers and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875676717057,,,,,,,,,,,,,,,,,,,,GRSItem-21094,,No,Public,,,Building permit registers,,,,,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,,No,,,,,,,,,,,,,,,,,,,00991,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,21094,,,,,,,,,,,,,,,,,,,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,,,,,,,Building Inspection,,,,,,,,,991,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,MUN-16-3,,,,,,,,,,,,,,,,,,2018-07-20T00:00:00Z,,,,00991,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-991,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-20,,,,,,,,,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,Building permit registers,,,,,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,,,,,,,,,,"MUN-16-3,GRS-991,991,1,Building permit registers,Building permit registers,Item,Discontinued,Finalized,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,Public,Building Inspection",,,,,,,,,,,,,,,,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-16-3,GRS-991,991,1,Building permit registers,Building permit registers,Item,Discontinued,Finalized,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,991,,,,,,,991,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention changed from 'after being paid or cancelled' to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Municipal general obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-57,,,,21099,,,,,,,Municipal general obligation bonds,,,,Item,General obligation bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875684057089,,,,,,,,,,,,,,,,,,,,GRSItem-21098,,No,Public,,,Municipal general obligation bonds,,,,,,"Retention changed from 'after being paid or cancelled' to 'final action' to meet new language requirements.,These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.",,,No,,,,,,,General obligation bonds,,,,,,,,,,,,00790,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,21098,,,,,,,,,,,,,,,,,,,,"These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.",,,,,,,,Bonds and Bonding,,,,,,,,,790,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,MUN-2-9,,,,,,,,,,,,,,,,,,2018-07-20T00:00:00Z,,,,00790,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-790,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-20,,,,,,,,,"These bonds constitute general obligations of the governmental entity, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.",,,,Municipal general obligation,,,,,"These bonds constitute general obligations of the governmental entity, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.",,,,,,,,,,,,,"MUN-2-9,GRS-790,790,2,Municipal general obligation bonds,Municipal general obligation,Item,Discontinued,Finalized,Retention changed from 'after being paid or cancelled' to 'final action' to meet new language requirements.,These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.,These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-57,,,,,Bonds and Bonding,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-9,GRS-790,790,2,Municipal general obligation bonds,Municipal general obligation,Item,Discontinued,Finalized,Retention changed from 'after being paid or cancelled' to 'final action' to meet new language requirements.,These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.,These bonds constitute general obligations of the governmental entity\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,790,,,,,,,790,"These bonds constitute general obligations of the governmental entity, for the prompt and punctual payment of principal or interest on which the full faith and credit of the entity are pledged. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21099,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Routine activity schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Routine activity schedules,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875686154240,,,,,,,,,,,,,,,,,,,,GRSItem-21110,,No,,,,Routine activity schedules,,,,,,"These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,No,,,,,,,,,,,,,,,,,,,00025,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21110,,,,,,,,,,,,,,,,,,,,"These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,Administrative,,,,,,,,,25,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-1-25,,,,,,,,,,,,,,,,,,2018-08-17T00:00:00Z,,,,00025,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-25,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-17,,,,,,,,,"These records are routine materials containing no substantive information, regarding daily activities such as meeting appointments, telephone calls, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,Routine activity schedules,,,,,"These records are routine materials containing no substantive information, regarding daily activities such as meeting appointments, telephone calls, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,"CO-1-25,GRS-25,25,1,Routine activity schedules,Routine activity schedules,Item,Discontinued,Finalized,These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-25,GRS-25,25,1,Routine activity schedules,Routine activity schedules,Item,Discontinued,Finalized,These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,These records are routine materials containing no substantive information\, regarding daily activities such as meeting appointments\, telephone calls\, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,25,,,,,,,25,"These records are routine materials containing no substantive information, regarding daily activities such as meeting appointments, telephone calls, and other employee activities.??UCA 63G-2-103 (22) (2012) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Messenger service records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Messenger service records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875688251393,,,,,,,,,,,,,,,,,,,,GRSItem-21103,,No,Public,,,Messenger service records,,,,,,"Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.",,,No,,,,,,,,,,,,,,,,,,,01750,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21103,,,,,,,,,,,,,,,,,,,,"Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.",,,,,,,,Communication,,,,,,,,,1750,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,SG-4-2,,,,,,,,,,,,,,,,,,2018-04-05T00:00:00Z,,,,01750,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1750,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-25,,,,,,,,,"Daily logs, assignment records and instructions, dispatch records, delivery receipts, route schedules, and related records.",,,,Messenger service records,,,,,"Daily logs, assignment records and instructions, dispatch records, delivery receipts, route schedules, and related records.",,,,,,,,,,,,,"SG-4-2,GRS-1750,1750,3,Messenger service records,Messenger service records,Item,Discontinued,Finalized,Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.,Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,Appraisal Committee,,,,,3,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-2,GRS-1750,1750,3,Messenger service records,Messenger service records,Item,Discontinued,Finalized,Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.,Daily logs\, assignment records and instructions\, dispatch records\, delivery receipts\, route schedules\, and related records.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1750,,,,,,,1750,"Daily logs, assignment records and instructions, dispatch records, delivery receipts, route schedules, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Work education and training program (weat) case files,Summer youth program files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Temporary employees personnel files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875689299968,,,,,,,,,,,,,,,,,,,,GRSItem-21126,,No,Private,,,Temporary employees personnel files,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.",,,No,,,,,,,,,,,,,,,,,,,00172,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21126,,,,,,,,,,,"CO-25-98,CO-8-26",,,,,,,,,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,Human Resources,,,,,,,,,172,,,,,,"GRS-620,GRS-170",,2024-11-07T17:01:14.275Z,,,,,,,,,CO-8-28,,,,,,,,,,,,,,,,,,,,,,00172,,,,,,2018-08-29T00:00:00Z,,,,,,,GRS-172,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-29,,,,,,,,,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,Temporary employees personnel,,,,,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,"CO-8-28,GRS-172,172,2,Temporary employees personnel files,Temporary employees personnel,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,"21127,21359",,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-28,GRS-172,172,2,Temporary employees personnel files,Temporary employees personnel,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,172,,,,,,,172,These are files maintained on temporary employees which were provided no benefits by the governmental entity. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,,,,,"Work education and training program (weat) case files,Summer youth program files,CO-25-98,CO-8-26,GRS-620,GRS-170",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Child health evaluation care (chec) target area records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,Child health evaluation care (chec) target area records,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875690348544,,,,,,,,,,,,,,,,,,,,GRSItem-21136,,No,Private,,,Child health evaluation care (chec) target area records,,,,,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",,,No,,,,,,,Health program records,,,,,,,,,,,,00536,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21136,,,,,,,,,,,,,,,,,,,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",,,,,,,,Health,,,,,,,,,536,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-14,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00536,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-536,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program, a statement on confidentiality of personal information collected, a statement allowing for the release of information for follow-up purposes containing the date, parent's name, address, telephone number, signature, birth date, social security number, marital status, and number of children.",,,,Child health evaluation care (,,,,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program, a statement on confidentiality of personal information collected, a statement allowing for the release of information for follow-up purposes containing the date, parent's name, address, telephone number, signature, birth date, social security number, marital status, and number of children.",,,,,,,,,,,,,"CO-25-14,GRS-536,536,1,Child health evaluation care (chec) target area records,Child health evaluation care (,Item,Discontinued,Finalized,These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.,These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.,Private,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-14,GRS-536,536,1,Child health evaluation care (chec) target area records,Child health evaluation care (,Item,Discontinued,Finalized,These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.,These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,536,,,,,,,536,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) (1999) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program, a statement on confidentiality of personal information collected, a statement allowing for the release of information for follow-up purposes containing the date, parent's name, address, telephone number, signature, birth date, social security number, marital status, and number of children.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Plats,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875692445697,,,,,,,,,,,,,,,,,,,,GRSItem-21144,,No,Public,,,Plats,,,,,,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,,,No,,,,,,,,,,,,,,,,,,,00212,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21144,,,,,,,,,,,,,,,,,,,,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,,,,,,,,Assessor,,,,,,,,,212,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-11-12,,,,,,,,,,,,,,,,,,2018-11-06T00:00:00Z,,,,00212,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-212,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-06,,,,,,,,,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,,,,Plats,,,,,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,,,,,,,,,,,,,"CO-11-12,GRS-212,212,1,Plats,Plats,Item,Discontinued,Finalized,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-12,GRS-212,212,1,Plats,Plats,Item,Discontinued,Finalized,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,212,,,,,,,212,These are copies of county recorders plats of property within the county. These plats must comply with prescribed minimum standards.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Bull register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bull register,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875695591425,,,,,,,,,,,,,,,,,,,,GRSItem-21477,,No,Public,,,Bull register,,,,,,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.,This schedule is now obsolete",,,No,,,,,,,,,,,,,,,,,,,00249,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21477,,,,,,,,,,,,,,,,,,,,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.",,,,,,,,"Clerk,Intrinsically Historical",,,,,,,,,249,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-6,,,,,,,,,,,,,,,,,,,,,,00249,,,,,This schedule is now obsolete,2018-04-21T00:00:00Z,,,,,,,GRS-249,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-05,,,,,,,,,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah, 1915, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945, chapter 3), the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created, they may still exist and should follow this schedule.",,,,Bull register,,,,,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah, 1915, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945, chapter 3), the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-6,GRS-249,249,2,Bull register,Bull register,Item,Current,Finalized,This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.,This schedule is now obsolete,This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.,Public,Clerk,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,"Clerk,Intrinsically Historical",,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-6,GRS-249,249,2,Bull register,Bull register,Item,Current,Finalized,This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.,This schedule is now obsolete,This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created\, they may still exist and should follow this schedule.,Public,Clerk,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Clerk,Intrinsically Historical",249,,,,,,,249,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah, 1915, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945, chapter 3), the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. Although these records are no longer being created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""after potential conflict resolved\, employee separation or until superseded"" changed to ""after separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,County public disclosure statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1911,,,,21473,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,County public disclosure statements,,,,Item,Conflict of interest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875696640001,,,,,,,,,,,,,,,,,,,,GRSItem-21486,,No,Public,,,County public disclosure statements,,,,,,"Retention wording ""after potential conflict resolved\, employee separation or until superseded"" changed to ""after separation"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).",,,No,,,,,,,Conflict of interest records,,,,,,,,,,,,00174,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,21486,,,,,,,,,,,,,,,,,,,,"These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).",,,,,,,,Human Resources,,,,,,,,,174,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-8-30,,,,,,,,,,,,,,,,,,2021-07-13T00:00:00Z,,,,00174,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-174,,,,,,,,,,,,,,,,,,,,,,,,,,2021-07-13,,,,,,,,,"These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date, employees name and address, name and address of person or business entity being assisted, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).",,,,County public disclosure state,,,,,"These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date, employees name and address, name and address of person or business entity being assisted, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).",,,,,,,,,,,,,"CO-8-30,GRS-174,174,1,County public disclosure statements,County public disclosure state,Item,Discontinued,Finalized,Retention wording ""after potential conflict resolved\, employee separation or until superseded"" changed to ""after separation"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).,These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).,Public,Human Resources",,,,,,,,,,,,,,,GRS-1911,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-30,GRS-174,174,1,County public disclosure statements,County public disclosure state,Item,Discontinued,Finalized,Retention wording ""after potential conflict resolved\, employee separation or until superseded"" changed to ""after separation"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).,These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date\, employees name and address\, name and address of person or business entity being assisted\, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,174,,,,,,,174,"These statements are required to be filed by elected or appointed county officials to disclose any actual or potential conflict of interest in accordance with UCA 17-16a-5 (2012). They include date, employees name and address, name and address of person or business entity being assisted, or in which appointed or elected official has a serious substantial conflict; and a brief description of the transaction as to which service is rendered or is to be rendered and the nature of service performed or to be performed (UCA 17-16a-5(3) (1993)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21473,,,,,,Inactive,
"",Driver chemical analysis records,,,,,"Retention wording ""if not part of case file and then destroy' removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Dui (driving under the influence) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Dui (driving under the influence) reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875702931456,,,,,,,,,,,,,,,,,,,,GRSItem-21169,,No,Private,,,Dui (driving under the influence) reports,,,,,,"Retention wording ""if not part of case file and then destroy' removed to meet new language requirements.,,These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.",,,No,,,,,,,,,,,,,,,,,,,00332,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,21169,,,,,,,,,,,MUN-21-8,,,,,,,,,"These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.",,,,,,,,Law Enforcement,,,,,,,,,332,,,,,,GRS-1066,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-16-16,,,,,,,,,,,,,,,,,,,,,,00332,,,,,,2018-11-26T00:00:00Z,,,,,,,GRS-332,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-26,,,,,,,,,"These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents, supplemental information gathered by the police department, and may include investigative reports.",,,,Dui (driving under the influen,,,,,"These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents, supplemental information gathered by the police department, and may include investigative reports.",,,,,,,,,,,,,"CO-16-16,GRS-332,332,3,Dui (driving under the influence) reports,Dui (driving under the influen,Item,Current,Finalized,Retention wording ""if not part of case file and then destroy' removed to meet new language requirements.,,These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.,These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.,Private,Law Enforcement",,,,21170,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,3,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-16,GRS-332,332,3,Dui (driving under the influence) reports,Dui (driving under the influen,Item,Current,Finalized,Retention wording ""if not part of case file and then destroy' removed to meet new language requirements.,,These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.,These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents\, supplemental information gathered by the police department\, and may include investigative reports.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,332,,,,,,,332,"These records are used for reporting persons arrested for driving while under the influence of alcohol or drugs. They detail first contact in response to incidents, supplemental information gathered by the police department, and may include investigative reports.",,,,,,,,,,,,,,,,,"Driver chemical analysis records,MUN-21-8,GRS-1066",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Death hold book,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Death hold book,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875705028609,,,,,,,,,,,,,,,,,,,,GRSItem-21214,,No,Public,,,Death hold book,,,,,,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00547,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21214,,,,,,,,,,,,,,,,,,,,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.",,,,,,,,Health,,,,,,,,,547,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-25,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00547,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-547,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number, death date, decedent's name, physician, funeral director, decedent's age, burial date, city of death, date hold number issued, date received, number of copies issued, whether the death certificate is pending and whether or not a burial transit was issued.",,,,Death hold book,,,,,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number, death date, decedent's name, physician, funeral director, decedent's age, burial date, city of death, date hold number issued, date received, number of copies issued, whether the death certificate is pending and whether or not a burial transit was issued.",,,,,,,,,,,,,"CO-25-25,GRS-547,547,1,Death hold book,Death hold book,Item,Discontinued,Finalized,This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.,This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-25,GRS-547,547,1,Death hold book,Death hold book,Item,Discontinued,Finalized,This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.,This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,547,,,,,,,547,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number, death date, decedent's name, physician, funeral director, decedent's age, burial date, city of death, date hold number issued, date received, number of copies issued, whether the death certificate is pending and whether or not a burial transit was issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Ownership plat maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Ownership plat maps,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875707125760,,,,,,,,,,,,,,,,,,,,GRSItem-21189,,No,Public,,,Ownership plat maps,,,,,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",,,No,,,,,,,,,,,,,,,,,,,00306,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21189,,,,,,,,,,,,,,,,,,,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",,,,,,,,Recorder,,,,,,,,,306,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-15-17,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00306,,,,,,2018-11-06T00:00:00Z,,,,,,,GRS-306,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale, which show the owners of each tract of land in the county, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",,,,Ownership plat maps,,,,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale, which show the owners of each tract of land in the county, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",,,,,,,,,,,,,"CO-15-17,GRS-306,306,2,Ownership plat maps,Ownership plat maps,Item,Discontinued,Finalized,These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).,These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).,Public,Recorder",,,,,,,,,,,,,,,,,,,,Recorder,,State Records Committee,,,,,2,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-15-17,GRS-306,306,2,Ownership plat maps,Ownership plat maps,Item,Discontinued,Finalized,These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).,These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,306,,,,,,,306,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale, which show the owners of each tract of land in the county, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""child reaches age of 18 or graduates from high school"" to 'after separation or 18 years after date of birth'.",,,,,0.094103105,,,,,,,,,,,Project pride case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Project pride case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875708174336,,,,,,,,,,,,,,,,,,,,GRSItem-21207,,No,Private,,,Project pride case files,,,,,,"Retention wording changed from ""child reaches age of 18 or graduates from high school"" to 'after separation or 18 years after date of birth'.,These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.",,,No,,,,,,,,,,,,,,,,,,,00592,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until separation or 18 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21207,,,,,,,,,,,,,,,,,,,,"These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.",,,,,,,,Health,,,,,,,,,592,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-70,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00592,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-592,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children, regardless of family income, at risk as potential school dropouts, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results, demographics, information concerning parents' medical and education history, nurses notes, dental referral forms, vision referral forms, physical and psychological testing forms.",,,,Project pride case files,,,,,"These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children, regardless of family income, at risk as potential school dropouts, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results, demographics, information concerning parents' medical and education history, nurses notes, dental referral forms, vision referral forms, physical and psychological testing forms.",,,,,,,,,,,,,"CO-25-70,GRS-592,592,1,Project pride case files,Project pride case files,Item,Discontinued,Finalized,Retention wording changed from ""child reaches age of 18 or graduates from high school"" to 'after separation or 18 years after date of birth'.,These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.,These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.,Private,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until separation or 18 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-70,GRS-592,592,1,Project pride case files,Project pride case files,Item,Discontinued,Finalized,Retention wording changed from ""child reaches age of 18 or graduates from high school"" to 'after separation or 18 years after date of birth'.,These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.,These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children\, regardless of family income\, at risk as potential school dropouts\, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results\, demographics\, information concerning parents' medical and education history\, nurses notes\, dental referral forms\, vision referral forms\, physical and psychological testing forms.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,592,,,,,,,592,"These case files document participation of referred children from kindergarten through the third grade to a special grant program provided to local health departments in conjunction with school districts under the supervision of the State Council for Children and Youth at Risk as provided by UCA 63M-9-201(2010). It is designed to identify children, regardless of family income, at risk as potential school dropouts, and to provide them assistance. The children will be studied until they graduate from high school or turn eighteen. These case files include testing results, demographics, information concerning parents' medical and education history, nurses notes, dental referral forms, vision referral forms, physical and psychological testing forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Abatement card index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-225,,,,21229,,,,,,,Abatement card index,,,,Item,Tax abatement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875710271489,,,,,,,,,,,,,,,,,,,,GRSItem-21227,,No,Public,,,Abatement card index,,,,,,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",,,No,,,,,,,Tax abatement records,,,,,,,,,,,,00226,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21227,,,,,,,,,,,,,,,,,,,,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",,,,,,,,Auditor,,,,,,,,,226,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-13-2,,,,,,,,,,,,,,,,,,2018-12-04T00:00:00Z,,,,00226,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-226,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-04,,,,,,,,,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers, names of applicant, address, value of property exempt, amount of exemption, date of approval and approving initials.",,,,Abatement card index,,,,,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers, names of applicant, address, value of property exempt, amount of exemption, date of approval and approving initials.",,,,,,,,,,,,,"CO-13-2,GRS-226,226,1,Abatement card index,Abatement card index,Item,Discontinued,Finalized,This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.,This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.,Public,Auditor",,,,,,,,,,,,,,,GRS-225,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-13-2,GRS-226,226,1,Abatement card index,Abatement card index,Item,Discontinued,Finalized,This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.,This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,226,,,,,,,226,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers, names of applicant, address, value of property exempt, amount of exemption, date of approval and approving initials.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21229,,,,,,Inactive,
"",Certified county candidates list,,,,,"Retention wording ""after general election"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,County election files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out elections.,,,,County election files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Retention is based on the election cycle.,,,,,,1815083875712368640,,,,,,,,,,,,,,,,,,,,GRSItem-21201,,No,Public,,,County election files,,,,,,"Retention wording ""after general election"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out elections.,These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.,Retention is based on the election cycle.",,,No,,,,,,,,,,,,,,,,,,,00260,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out elections.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21201,,,,,,,,,,,CO-14-7,,,,,,,,,"These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.",,,,,,,,Clerk,,,,,,,,,260,,,,,,GRS-250,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-14-17,,,,,,,,,,,,,,,,,,,,,,00260,,,,,,2018-11-27T00:00:00Z,,,,,,,GRS-260,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These files document primary, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.",,,,County election files,,,,,"These files document primary, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.",,,,,,,,,,,,,"CO-14-17,GRS-260,260,1,County election files,County election files,Item,Current,Finalized,Retention wording ""after general election"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out elections.,These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.,Retention is based on the election cycle.,These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.,Public,Clerk",,,,21200,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-17,GRS-260,260,1,County election files,County election files,Item,Current,Finalized,Retention wording ""after general election"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out elections.,These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.,Retention is based on the election cycle.,These files document primary\, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code\, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers\, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,260,,,,,,,260,"These files document primary, general and school board elections administered by a county. They are used to verify that elections were held in accordance with state statutes (see Election Code, 20A UCA et. seq. (2012)). The files include forms listing official party candidates and delegates; reports of county officers, state delegates to primary convention reports for printing on primary election ballot; names of candidates to be printed on the November ballot; list of party delegates by district to county convention; a letter detailing expenditures for campaigns by county committees and lists of applicants for registration agents; abstract of primary election returns by county; copies of official and primary ballots; information on mass meetings; expenses of candidates; and lists of registration agents and judges.",,,,,,,,,,,,,,,,,"Certified county candidates list,CO-14-7,GRS-250",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly hospital death reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Monthly hospital death reports,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875715514368,,,,,,,,,,,,,,,,,,,,GRSItem-21212,,No,Public,,,Monthly hospital death reports,,,,,,"This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00585,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21212,,,,,,,,,,,,,,,,,,,,"This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.",,,,,,,,Health,,,,,,,,,585,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-63,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,00585,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-585,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"This is submitted monthly by all hospitals reporting all deaths, fetal deaths, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported, hospital's name and location, a list of deaths giving the date of death, the name and age of the deceased, the name of the medical attendant, and the name of the funeral home or funeral director.",,,,Monthly hospital death reports,,,,,"This is submitted monthly by all hospitals reporting all deaths, fetal deaths, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported, hospital's name and location, a list of deaths giving the date of death, the name and age of the deceased, the name of the medical attendant, and the name of the funeral home or funeral director.",,,,,,,,,,,,,"CO-25-63,GRS-585,585,1,Monthly hospital death reports,Monthly hospital death reports,Item,Discontinued,Finalized,This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.,This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-63,GRS-585,585,1,Monthly hospital death reports,Monthly hospital death reports,Item,Discontinued,Finalized,This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.,This is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,585,,,,,,,585,"This is submitted monthly by all hospitals reporting all deaths, fetal deaths, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (2009) and is used to ensure that all death certificates are filed. The form includes the month being reported, hospital's name and location, a list of deaths giving the date of death, the name and age of the deceased, the name of the medical attendant, and the name of the funeral home or funeral director.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",County auditor's tax deeds,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Deed records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875716562944,,,,,,,,,,,,,,,,,,,,GRSItem-21220,,No,,,,Deed records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.",,,No,,,,,,,,,,,,,,,,,,,00735,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,21220,,,,,,,,,,,CO-13-7,,,,,,,,,"These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.",,,,,,,,Elected office,,,,,,,,,735,,,,,,GRS-231,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-33-4,,,,,,,,,,,,,,,,,,,,,,00735,,,,,,2018-12-03T00:00:00Z,,,,,,,GRS-735,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,"These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds, titles, insurance and tax information.",,,,Deed records,,,,,"These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds, titles, insurance and tax information.",,,,,,,,,,,,,"CO-33-4,GRS-735,735,1,Deed records,Deed records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.,These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.,Elected office",,,,21219,,,,,,,,,,,,,,,,Elected office,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-33-4,GRS-735,735,1,Deed records,Deed records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.,These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.,Elected office",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elected office,735,,,,,,,735,"These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds, titles, insurance and tax information.",,,,,,,,,,,,,,,,,"County auditor's tax deeds,CO-13-7,GRS-231",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Real property sale files,Real estate purchase requests,Real estate acquisition files,Real property acquisition files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of&nbsp;government property ownership.,,,,Real property files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875717611520,,,,,,,,,,,,,,,,,,,,GRSItem-21230,,No,Public,,,Real property files,,,,,,"These records have historical value based on their evidence of&nbsp;government property ownership.,These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.",,,No,,,,,,,,,,,,,,,,,,,01403,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of&nbsp;government property ownership.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21230,,,,,,,,,,,"SG-14-3,SG-7-51,CO-9-14,SG-13-11",,,,,,,,,"These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.",,,,,,,,Facility Management,,,,,,,,,1403,,,,,,"GRS-1994,GRS-1840,GRS-194,GRS-1985",,2024-11-07T17:01:14.275Z,,,,,,,,,SD-11-8,,,,,,,,,,,,,,,,,,,,,,01403,,,,,,2018-12-17T00:00:00Z,,,,,,,GRS-1403,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"These records document the transfer of ownership of real estate to or from a governmental entity whether by trade, sale, acquisition, transfer, donation, or other means.",,,,Real property files,,,,,"These records document the transfer of ownership of real estate to or from a governmental entity whether by trade, sale, acquisition, transfer, donation, or other means.",,,,,,,,,,,,,"SD-11-8,GRS-1403,1403,1,Real property files,Real property files,Item,Current,Finalized,These records have historical value based on their evidence of&nbsp;government property ownership.,These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.,These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.,Public,Facility Management",,,,"21241,21242,21243,21244",,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-11-8,GRS-1403,1403,1,Real property files,Real property files,Item,Current,Finalized,These records have historical value based on their evidence of&nbsp;government property ownership.,These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.,These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1403,,,,,,,1403,"These records document the transfer of ownership of real estate to or from a governmental entity whether by trade, sale, acquisition, transfer, donation, or other means.",,,,,,,,,,,,,,,,,"Real property sale files,Real estate purchase requests,Real estate acquisition files,Real property acquisition files,SG-14-3,SG-7-51,CO-9-14,SG-13-11,GRS-1994,GRS-1840,GRS-194,GRS-1985",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vapor recovery violation notices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-532,,,,21294,,,,,,,Vapor recovery violation notices,,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875720757248,,,,,,,,,,,,,,,,,,,,GRSItem-21293,,No,Public,,,Vapor recovery violation notices,,,,,,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",,,No,,,,,,,Health program records,,,,,,,,,,,,00611,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21293,,,,,,,,,,,,,,,,,,,,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",,,,,,,,Health,,,,,,,,,611,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-89,,,,,,,,,,,,,,,,,,2019-01-30T00:00:00Z,,,,00611,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-611,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name, sex, address, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",,,,Vapor recovery violation notic,,,,,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name, sex, address, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",,,,,,,,,,,,,"CO-25-89,GRS-611,611,1,Vapor recovery violation notices,Vapor recovery violation notic,Item,Discontinued,Finalized,These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.,These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.,Public,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-89,GRS-611,611,1,Vapor recovery violation notices,Vapor recovery violation notic,Item,Discontinued,Finalized,These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.,These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,611,,,,,,,611,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name, sex, address, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sales and use tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,,,,,Sales and use tax records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875721805824,,,,,,,,,,,,,,,,,,,,GRSItem-21314,,No,Public,,,Sales and use tax records,,,,,,"These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.",,,No,,,,,,,,,,,,,,,,,,,00193,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,21314,,,,,,,,,,,,,,,,,,,,"These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.",,,,,,,,Purchasing,,,,,,,,,193,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-9-13,,,,,,,,,,,,,,,,,,,,,,00193,,,,,,2019-04-01T00:00:00Z,,,,,,,GRS-193,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-01,,,,,,,,,"These records document sales taxes collected and remitted, as well as eligibility for exemption. Applicable sales tax forms, exemption certificates, and related records are included.",,,,Sales and use tax records,,,,,"These records document sales taxes collected and remitted, as well as eligibility for exemption. Applicable sales tax forms, exemption certificates, and related records are included.",,,,,,,,,,,,,"CO-9-13,GRS-193,193,2,Sales and use tax records,Sales and use tax records,Item,Current,Finalized,These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.,These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,2,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-13,GRS-193,193,2,Sales and use tax records,Sales and use tax records,Item,Current,Finalized,These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.,These records document sales taxes collected and remitted\, as well as eligibility for exemption. Applicable sales tax forms\, exemption certificates\, and related records are included.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,193,,,,,,,193,"These records document sales taxes collected and remitted, as well as eligibility for exemption. Applicable sales tax forms, exemption certificates, and related records are included.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""provided annual report is compiled"" to 'after completion of publication or report' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Hydrograph daily charts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Hydrograph daily charts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875727048704,,,,,,,,,,,,,,,,,,,,GRSItem-21316,,No,Public,,,Hydrograph daily charts,,,,,,"Retention wording changed from ""provided annual report is compiled"" to 'after completion of publication or report' to meet new language requirements.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.",,,No,,,,,,,,,,,,,,,,,,,01129,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,21316,,,,,,,,,,,,,,,,,,,,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,,,,,,,,Public Utilities,,,,,,,,,1129,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,MUN-22-21,,,,,,,,,,,,,,,,,,2019-04-02T00:00:00Z,,,,01129,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1129,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-02,,,,,,,,,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,,,,Hydrograph daily charts,,,,,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,,,,,,,,,,,,,"MUN-22-21,GRS-1129,1129,1,Hydrograph daily charts,Hydrograph daily charts,Item,Discontinued,Finalized,Retention wording changed from ""provided annual report is compiled"" to 'after completion of publication or report' to meet new language requirements.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-21,GRS-1129,1129,1,Hydrograph daily charts,Hydrograph daily charts,Item,Discontinued,Finalized,Retention wording changed from ""provided annual report is compiled"" to 'after completion of publication or report' to meet new language requirements.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1129,,,,,,,1129,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording ""after unconditional sale of property"" changed to ""after disposition of asset"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Real estate acquisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1403,,,,21230,,,,,,,Real estate acquisition files,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875727048705,,,,,,,,,,,,,,,,,,,,GRSItem-21243,,No,Public,,,Real estate acquisition files,,,,,,"Retention wording ""after unconditional sale of property"" changed to ""after disposition of asset"" to meet new language requirements.,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.",,,No,,,,,,,Real property files,,,,,,,,,,,,00194,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,21243,,,,,,,,,,,,,,,,,,,,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,,,,,,,,Purchasing,,,,,,,,,194,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-9-14,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,00194,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-194,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,,,,Real estate acquisition files,,,,,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,,,,,,,,,,,,,"CO-9-14,GRS-194,194,2,Real estate acquisition files,Real estate acquisition files,Item,Discontinued,Finalized,Retention wording ""after unconditional sale of property"" changed to ""after disposition of asset"" to meet new language requirements.,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1403,,,,,Purchasing,,State Records Committee,,,,,2,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-14,GRS-194,194,2,Real estate acquisition files,Real estate acquisition files,Item,Discontinued,Finalized,Retention wording ""after unconditional sale of property"" changed to ""after disposition of asset"" to meet new language requirements.,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,194,,,,,,,194,These records document the purchase of real property by the governmental entity. They include the contract and related correspondence.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21230,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sales and use tax return forms (form tc-71),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-193,,,,21314,,,,,,,Sales and use tax return forms (form tc-71),,,,Item,Sales and use tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875731243008,,,,,,,,,,,,,,,,,,,,GRSItem-21313,,No,Public,,,Sales and use tax return forms (form tc-71),,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).",,,No,,,,,,,Sales and use tax records,,,,,,,,,,,,00092,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21313,,,,,,,,,,,,,,,,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).",,,,,,,,Financial Management,,,,,,,,,92,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-5-19,,,,,,,,,,,,,,,,,,2019-02-27T00:00:00Z,,,,00092,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-92,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-27,,,,,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.,?county recreational facilities).",,,,Sales and use tax return forms,,,,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.,?county recreational facilities).",,,,,,,,,,,,,"CO-5-19,GRS-92,92,1,Sales and use tax return forms (form tc-71),Sales and use tax return forms,Item,Discontinued,Finalized,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).,Public,Financial Management",,,,,,,,,,,,,,,GRS-193,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-19,GRS-92,92,1,Sales and use tax return forms (form tc-71),Sales and use tax return forms,Item,Discontinued,Finalized,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).,These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\,?county recreational facilities).,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,92,,,,,,,92,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.,?county recreational facilities).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21314,,,,,,Inactive,
"",Data processing planning records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Feasibility studies,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Software,Data,System development,software development life cycle",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875731243009,,,,,,,,,,,,,,,,,,,,GRSItem-21269,,No,Public,,,Feasibility studies,,,,,,",These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00746,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21269,,,,,,,,,,,SG-5-7,,,,,,,,,"These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.",,,,,,,,Administrative,,,,,,,,,746,,,,,,GRS-1767,,2024-11-07T17:01:14.275Z,,,,,,,,,MUN-1-11,,,,,,,,,,,,,,,,,,,,,,00746,,,,,,2019-01-02T00:00:00Z,,,,,,,GRS-746,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-02,,,,,,,,,"These records are created and used in the development, redesign, modification of, or migration of data from, a technological system or application. Information includes project management records, status records, status reports, scope of work, analyses, and related records.",,,,Feasibility studies,,,,,"These records are created and used in the development, redesign, modification of, or migration of data from, a technological system or application. Information includes project management records, status records, status reports, scope of work, analyses, and related records.",,,,,,,,,,,,,"MUN-1-11,GRS-746,746,2,Feasibility studies,Feasibility studies,Item,Current,Finalized,,These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.,These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.,Public,Software,Data,System development,software development life cycle,Administrative",,,,21268,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,"Retain for 5 years after completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-11,GRS-746,746,2,Feasibility studies,Feasibility studies,Item,Current,Finalized,,These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.,These records are created and used in the development\, redesign\, modification of\, or migration of data from\, a technological system or application. Information includes project management records\, status records\, status reports\, scope of work\, analyses\, and related records.,Public,Software,Data,System development,software development life cycle,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,746,,,,,,,746,"These records are created and used in the development, redesign, modification of, or migration of data from, a technological system or application. Information includes project management records, status records, status reports, scope of work, analyses, and related records.",,,,,,,,,,,,,,,,,"Data processing planning records,SG-5-7,GRS-1767",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recorded surveys,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-384,,,,21292,,,,,,,Recorded surveys,,,,Item,Recorded surveys and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875733340160,,,,,,,,,,,,,,,,,,,,GRSItem-21291,,No,Public,,,Recorded surveys,,,,,,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,,No,,,,,,,Recorded surveys and index,,,,,,,,,,,,00383,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21291,,,,,,,,,,,,,,,,,,,,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,,,,,,,Surveyor,,,,,,,,,383,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-17-9,,,,,,,,,,,,,,,,,,2019-01-30T00:00:00Z,,,,00383,,,,,,2019-01-30T00:00:00Z,,,,,,,GRS-383,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,"These are surveys by professional land surveyors (private, county, state) made within the county that establish or reestablish any private property, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established, giving the basis of bearing and the distance and course to a section corner or quarter corner, including township and range, or identified monument within a recorded subdivision; all measured bearings, angles, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set, indicated separately; the surveyor's signature, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,,,Recorded surveys,,,,,"These are surveys by professional land surveyors (private, county, state) made within the county that establish or reestablish any private property, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established, giving the basis of bearing and the distance and course to a section corner or quarter corner, including township and range, or identified monument within a recorded subdivision; all measured bearings, angles, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set, indicated separately; the surveyor's signature, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,,,,,,,,,,,,"CO-17-9,GRS-383,383,2,Recorded surveys,Recorded surveys,Item,Discontinued,Finalized,These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).,These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).,Public,Surveyor",,,,,,,,,,,,,,,GRS-384,,,,,Surveyor,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-17-9,GRS-383,383,2,Recorded surveys,Recorded surveys,Item,Discontinued,Finalized,These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).,These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,383,,,,,,,383,"These are surveys by professional land surveyors (private, county, state) made within the county that establish or reestablish any private property, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established, giving the basis of bearing and the distance and course to a section corner or quarter corner, including township and range, or identified monument within a recorded subdivision; all measured bearings, angles, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen ts found; a detailed description of monuments found and monuments set, indicated separately; the surveyor's signature, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21292,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Survey drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-384,,,,21292,,,,,,,Survey drawings,,,,Item,Recorded surveys and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875741728768,,,,,,,,,,,,,,,,,,,,GRSItem-21288,,No,Public,,,Survey drawings,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",,,No,,,,,,,Recorded surveys and index,,,,,,,,,,,,01168,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21288,,,,,,,,,,,,,,,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",,,,,,,,Public Works,,,,,,,,,1168,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,MUN-23-22,,,,,,,,,,,,,,,,,,2019-01-30T00:00:00Z,,,,01168,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1168,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,Survey drawings,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,,,,,,,,,,"MUN-23-22,GRS-1168,1168,2,Survey drawings,Survey drawings,Item,Discontinued,Finalized,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,Public,Public Works",,,,,,,,,,,,,,,GRS-384,,,,,Public Works,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-22,GRS-1168,1168,2,Survey drawings,Survey drawings,Item,Discontinued,Finalized,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1168,,,,,,,1168,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21292,,,,,,Inactive,
"",Vapor recovery violation notices,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Health program records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875745923072,,,,,,,,,,,,,,,,,,,,GRSItem-21294,,No,Private,,,Health program records,,,,,,",Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,00532,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21294,,,,,,,,,,,CO-25-89,,,,,,,,,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,,,,,,,,Health,,,,,,,,,532,,,,,,GRS-611,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-25-10,,,,,,,,,,,,,,,,,,,,,,00532,,,,,,2019-01-30T00:00:00Z,,,,,,,GRS-532,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,,,,Health program records,,,,,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,,,,,,,,,,,,,"CO-25-10,GRS-532,532,5,Health program records,Health program records,Item,Current,Finalized,,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,Private,Health",,,,21293,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,5,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-10,GRS-532,532,5,Health program records,Health program records,Item,Current,Finalized,,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,532,,,,,,,532,Local health departments establish programs or measures to promote and protect general wellness (Utah Code 26A-1-114(2)(a)(2018)). These records document program operations as well as public eligibility and participation. Patient case files are not included in this schedule.,,,,,,,,,,,,,,,,,"Vapor recovery violation notices,CO-25-89,GRS-611",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General filing index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,General filing index,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875751165952,,,,,,,,,,,,,,,,,,,,GRSItem-21368,,No,Public,,,General filing index,,,,,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",,,No,,,,,,,County official records,,,,,,,,,,,,00298,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21368,,,,,,,,,,,,,,,,,,,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",,,,,,,,Recorder,,,,,,,,,298,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-15-9,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00298,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-298,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.",,,,General filing index,,,,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.",,,,,,,,,,,,,"CO-15-9,GRS-298,298,1,General filing index,General filing index,Item,Discontinued,Finalized,This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.,This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-9,GRS-298,298,1,General filing index,General filing index,Item,Discontinued,Finalized,This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.,This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,298,,,,,,,298,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,"Wording ""or until administrative need ends"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Ticket stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Ticket stubs,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875752214528,,,,,,,,,,,,,,,,,,,,GRSItem-21332,,No,Public,,,Ticket stubs,,,,,,"Wording ""or until administrative need ends"" removed to meet new language requirements.,These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00652,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 month, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,21332,,,,,,,,,,,,,,,,,,,,"These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.",,,,,,,,Parks and Recreation,,,,,,,,,652,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-27-17,,,,,,,,,,,,,,,,,,2019-04-15T00:00:00Z,,,,00652,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-652,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-15,,,,,,,,,"These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number, seat location, and a liability disclaimer.",,,,Ticket stubs,,,,,"These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number, seat location, and a liability disclaimer.",,,,,,,,,,,,,"CO-27-17,GRS-652,652,2,Ticket stubs,Ticket stubs,Item,Discontinued,Finalized,Wording ""or until administrative need ends"" removed to meet new language requirements.,These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.,These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1720,,,,,Parks and Recreation,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 month, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-17,GRS-652,652,2,Ticket stubs,Ticket stubs,Item,Discontinued,Finalized,Wording ""or until administrative need ends"" removed to meet new language requirements.,These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.,These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number\, seat location\, and a liability disclaimer.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,652,,,,,,,652,"These are ticket stubs for events held and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number, seat location, and a liability disclaimer.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,County election ballots and returns,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically,?Utah Code 20A-4-202(2)(d) & (e)(2018).",,,,County election ballots and returns,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875754311680,,,,,,,,,,,,,,,,,,,,GRSItem-21399,,No,Public,,,County election ballots and returns,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 20A-4-202(2)(d) & (e)(2018).,These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.,January 26\, 2009. Changed description from: ""These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary\, special\, and general elections."" to: ""The election returns\, as defined in Utah Code UCA 20A-1-102(28)\, include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, one of that tally sheets\, any unprocessed absentee ballots\, all counted ballots\, all excess ballots\, all unused ballots\, all spoiled ballots\, the ballot disposition form\, and the total votes cast form.""",,,No,,,,,,,,,,,,,,,,,,,00262,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 20A-4-202(2)(d) & (e)(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-04-01,,,,,21399,,,,,,,,,,,,,,,,,,,,"These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.",,,,,,,,Clerk,,,,,,,,,262,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-14-19,,,,,,,,,,,,,,,,,,,,,,00262,,,,,"January 26\, 2009. Changed description from: ""These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary\, special\, and general elections."" to: ""The election returns\, as defined in Utah Code UCA 20A-1-102(28)\, include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, one of that tally sheets\, any unprocessed absentee ballots\, all counted ballots\, all excess ballots\, all unused ballots\, all spoiled ballots\, the ballot disposition form\, and the total votes cast form.""",2019-09-30T00:00:00Z,,,,,,,GRS-262,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-30,,,,,,,,,"These records are election returns, and include the poll book, all affidavits of registration, the military and overseas absentee voter registration and voting certificates, tally sheets, and all ballots.",,,,County election ballots and re,,,,,"These records are election returns, and include the poll book, all affidavits of registration, the military and overseas absentee voter registration and voting certificates, tally sheets, and all ballots.",,,,,,,,,,,,,"CO-14-19,GRS-262,262,2,County election ballots and returns,County election ballots and re,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 20A-4-202(2)(d) & (e)(2018).,These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.,January 26\, 2009. Changed description from: ""These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary\, special\, and general elections."" to: ""The election returns\, as defined in Utah Code UCA 20A-1-102(28)\, include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, one of that tally sheets\, any unprocessed absentee ballots\, all counted ballots\, all excess ballots\, all unused ballots\, all spoiled ballots\, the ballot disposition form\, and the total votes cast form."",These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,2,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-19,GRS-262,262,2,County election ballots and returns,County election ballots and re,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 20A-4-202(2)(d) & (e)(2018).,These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.,January 26\, 2009. Changed description from: ""These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary\, special\, and general elections."" to: ""The election returns\, as defined in Utah Code UCA 20A-1-102(28)\, include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, one of that tally sheets\, any unprocessed absentee ballots\, all counted ballots\, all excess ballots\, all unused ballots\, all spoiled ballots\, the ballot disposition form\, and the total votes cast form."",These records are election returns\, and include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, tally sheets\, and all ballots.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,262,,,,,,,262,"These records are election returns, and include the poll book, all affidavits of registration, the military and overseas absentee voter registration and voting certificates, tally sheets, and all ballots.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Manufacturers' statement of origins,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1873,,,,21109,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Manufacturers' statement of origins,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875756408832,,,,,,,,,,,,,,,,,,,,GRSItem-21417,,No,Public,,,Manufacturers' statement of origins,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Verification by the manufacturer of the vehicles's manufactured origin.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,01864,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21417,,,,,,,,,,,,,,,,,,,,Verification by the manufacturer of the vehicles's manufactured origin.,,,,,,,,Motor Vehicle,,,,,,,,,1864,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,SG-9-5,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,01864,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1864,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,Verification by the manufacturer of the vehicles's manufactured origin.,,,,Manufacturers' statement of or,,,,,Verification by the manufacturer of the vehicles's manufactured origin.,,,,,,,,,,,,,"SG-9-5,GRS-1864,1864,1,Manufacturers' statement of origins,Manufacturers' statement of or,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Verification by the manufacturer of the vehicles's manufactured origin.,Verification by the manufacturer of the vehicles's manufactured origin.,Public,Motor Vehicle",,,,,,,,,,,,,,,GRS-1873,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-5,GRS-1864,1864,1,Manufacturers' statement of origins,Manufacturers' statement of or,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Verification by the manufacturer of the vehicles's manufactured origin.,Verification by the manufacturer of the vehicles's manufactured origin.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1864,,,,,,,1864,Verification by the manufacturer of the vehicles's manufactured origin.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Audit work papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Audit work papers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,audit files,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875757457408,,,,,,,,,,,,,,,,,,,,GRSItem-21409,,No,,,,Audit work papers,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.",,,No,,,,,,,,,,,,,,,,,,,01728,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,21409,,,,,,,,,,,,,,,,,,,,"These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,Administrative,,,,,,,,,1728,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,SG-1-81,,,,,,,,,,,,,,,,,,,,,,01728,,,,,,2019-10-24T00:00:00Z,,,,,,,GRS-1728,,,,,,,,,,,,,,,,,,,,,,,,,,2019-10-24,,,,,,,,,"These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,Audit work papers,,,,,"These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,,,,,,"SG-1-81,GRS-1728,1728,2,Audit work papers,Audit work papers,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,audit files,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-81,GRS-1728,1728,2,Audit work papers,Audit work papers,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,audit files,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1728,,,,,,,1728,"These records contain the audit results and evidence supporting the final report and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Hazardous household waste disposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Hazardous household waste disposal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875759554560,,,,,,,,,,,,,,,,,,,,GRSItem-21464,,No,Public,,,Hazardous household waste disposal records,,,,,,",These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.",,,No,,,,,,,,,,,,,,,,,,,00631,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,21464,,,,,,,,,,,,,,,,,,,,"These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.",,,,,,,,,,,,,,,,,631,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-26-9,,,,,,,,,,,,,,,,,,,,,,00631,,,,,,2021-01-28T00:00:00Z,,,,,,,GRS-631,,,,,,,,,,,,,,,,,,,,,,,,,,2021-01-28,,,,,,,,,"These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests, hazardous waste disposal reports, and other documentation of household hazardous waste disposal.",,,,Hazardous household waste disp,,,,,"These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests, hazardous waste disposal reports, and other documentation of household hazardous waste disposal.",,,,,,,,,,,,,"CO-26-9,GRS-631,631,1,Hazardous household waste disposal records,Hazardous household waste disp,Item,Current,Finalized,,These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.,These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.,Public",,,,,,,,,,,,,,,,,,,,,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-9,GRS-631,631,1,Hazardous household waste disposal records,Hazardous household waste disp,Item,Current,Finalized,,These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.,These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests\, hazardous waste disposal reports\, and other documentation of household hazardous waste disposal.,Public",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,631,,,,,,,631,"These records document the disposal of hazardous household waste including empty chemical containers at disposal facilities. Records may include hazardous household waste (HHW) manifests, hazardous waste disposal reports, and other documentation of household hazardous waste disposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Chattel mortgages and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Chattel mortgages and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875760603136,,,,,,,,,,,,,,,,,,,,GRSItem-21475,,No,Public,,,Chattel mortgages and indexes,,,,,,"These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete",,,No,,,,,,,,,,,,,,,,,,,00292,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2021-04-01,,,,,21475,,,,,,,,,,,,,,,,,,,,"These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.",,,,,,,,"Intrinsically Historical,Recorder",,,,,,,,,292,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-15-3,,,,,,,,,,,,,,,,,,,,,,00292,,,,,This schedule is now obsolete,2018-04-21T00:00:00Z,,,,,,,GRS-292,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-05,,,,,,,,,"These are loans which use personal property as collateral filed with the county recorder. They include the date due, lenders name and address, mortgagor's name and address, date of mortgage, amount of loan, installment payments, date of installments, contractual agreement, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created, they may still exist and should follow this schedule.",,,,Chattel mortgages and indexes,,,,,"These are loans which use personal property as collateral filed with the county recorder. They include the date due, lenders name and address, mortgagor's name and address, date of mortgage, amount of loan, installment payments, date of installments, contractual agreement, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-15-3,GRS-292,292,2,Chattel mortgages and indexes,Chattel mortgages and indexes,Item,Current,Finalized,These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete,These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Intrinsically Historical,Recorder",,,,,,,,,,,,,,,,,,,,"Intrinsically Historical,Recorder",,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-3,GRS-292,292,2,Chattel mortgages and indexes,Chattel mortgages and indexes,Item,Current,Finalized,These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete,These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Intrinsically Historical,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Intrinsically Historical,Recorder",292,,,,,,,292,"These are loans which use personal property as collateral filed with the county recorder. They include the date due, lenders name and address, mortgagor's name and address, date of mortgage, amount of loan, installment payments, date of installments, contractual agreement, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Mandated or significant training materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value as they document the training processes of the government.,,,,Mandated or significant training materials,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875762700288,,,,,,,,,,,,,,,,,,,,GRSItem-21472,,No,Public,,,Mandated or significant training materials,,,,,,"These records have historical value as they document the training processes of the government.,These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.",,,No,,,,,,,,,,,,,,,,,,,01951,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain until end of project or program. Transfer records to the archives.,,,,,,,,,,These records have historical value as they document the training processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21472,,,,,,,,,,,,,,,,,,,,"These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.",,,,,,,,Human Resources,,,,,,,,,1951,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,SG-11-48,,,,,,,,,,,,,,,,,,,,,,01951,,,,,,2021-03-26T00:00:00Z,,,,,,,GRS-1951,,,,,,,,,,,,,,,,,,,,,,,,,,2021-03-26,,,,,,,,,"These are materials created by an agency to provide mandated training, training related to significant dealings or interactions with the public, training that may affect an individual's rights, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.",,,,Mandated or significant traini,,,,,"These are materials created by an agency to provide mandated training, training related to significant dealings or interactions with the public, training that may affect an individual's rights, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.",,,,,,,,,,,,,"SG-11-48,GRS-1951,1951,2,Mandated or significant training materials,Mandated or significant traini,Item,Current,Finalized,These records have historical value as they document the training processes of the government.,These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.,These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain until end of project or program. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-48,GRS-1951,1951,2,Mandated or significant training materials,Mandated or significant traini,Item,Current,Finalized,These records have historical value as they document the training processes of the government.,These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.,These are materials created by an agency to provide mandated training\, training related to significant dealings or interactions with the public\, training that may affect an individual's rights\, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1951,,,,,,,1951,"These are materials created by an agency to provide mandated training, training related to significant dealings or interactions with the public, training that may affect an individual's rights, or training regularly given to members of other government bodies. Records include one copy of each significantly different version of training content in any format. Training materials that support routine administrative processes are not included and are covered under GRS-1732 Operational procedure and guideline records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Petitions for naturalization,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Petitions for naturalization,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875763748864,,,,,,,,,,,,,,,,,,,,GRSItem-21481,,No,Public,,,Petitions for naturalization,,,,,,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.",,,No,,,,,,,,,,,,,,,,,,,00276,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,"Approved by the Appraisal Committee on April 16\, 2019.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Approved by the Appraisal Committee on April 16, 2019.",,,1991-03-01,,,,,21481,,,,,,,,,,,,,,,,,,,,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.",,,,,,,,Clerk,,,,,,,,,276,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-14-33,,,,,,,,,,,,,,,,,,,,,,00276,,,,,,2021-05-12T00:00:00Z,,,,,,,GRS-276,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-12,,,,,,,,,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name, residence, occupation, birth date and place; the place emigrated from; date and place of arrival, and vessel name; date and court of declaration of intention; spouse's name, birthplace, and residence; children's names, birth dates, birthplaces, and residences; and any previous applications filed. Also included are the affidavits of two witnesses, the oath of allegiance, and a court order admitting the person to citizenship. Although these records are no longer created, they may still exist and should follow this schedule.",,,,Petitions for naturalization,,,,,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name, residence, occupation, birth date and place; the place emigrated from; date and place of arrival, and vessel name; date and court of declaration of intention; spouse's name, birthplace, and residence; children's names, birth dates, birthplaces, and residences; and any previous applications filed. Also included are the affidavits of two witnesses, the oath of allegiance, and a court order admitting the person to citizenship. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-33,GRS-276,276,2,Petitions for naturalization,Petitions for naturalization,Item,Current,Finalized,These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-33,GRS-276,276,2,Petitions for naturalization,Petitions for naturalization,Item,Current,Finalized,These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,276,,,,,,,276,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name, residence, occupation, birth date and place; the place emigrated from; date and place of arrival, and vessel name; date and court of declaration of intention; spouse's name, birthplace, and residence; children's names, birth dates, birthplaces, and residences; and any previous applications filed. Also included are the affidavits of two witnesses, the oath of allegiance, and a court order admitting the person to citizenship. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Inmate count sheets,Forwarded and returned to sender mail logs,Postage logs,Inmate forwarding address file,Inmate mail money receipts,Inmate master file,Certified mail receipts",,,,,"Retention changed from '1 year or administrative need\, whichever is shorter' to '1 year or until final action' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Transitory tracking records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,data,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875771088896,,,,,,,,,,,,,,,,,,,,GRSItem-21470,,No,Public,,,Transitory tracking records,,,,,,"Retention changed from '1 year or administrative need\, whichever is shorter' to '1 year or until final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.",,,No,,,,,,,,,,,,,,,,,,,01720,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.
OR
Retain until administrative need, whichever is less, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,21470,,,,,,,,,,,"SG-9(229)-14,SG-3(229)-2,SG-3(229)-8,SG-3(229)-4,SG-3(229)-6,SG-9(229)-19,SG-3(229)-1",,,,,,,,,"These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.",,,,,,,,Administrative,,,,,,,,,1720,,,,,,"GRS-2370,GRS-2266,GRS-2272,GRS-2268,GRS-2270,GRS-2375,GRS-2265",,2024-11-07T17:01:14.275Z,,,,,,,,,SG-1-73,,,,,,,,,,,,,,,,,,,,,,01720,,,,,,2021-03-09T00:00:00Z,,,,,,,GRS-1720,,,,,,,,,,,,,,,,,,,,,,,,,,2021-03-09,,,,,,,,,"These records document transitory transactions. Information tracks services rendered, movement of people, materials, and includes internet website visitor information.",,,,Transitory tracking records,,,,,"These records document transitory transactions. Information tracks services rendered, movement of people, materials, and includes internet website visitor information.",,,,,,,,,,,,,"SG-1-73,GRS-1720,1720,7,Transitory tracking records,Transitory tracking records,Item,Current,Finalized,Retention changed from '1 year or administrative need\, whichever is shorter' to '1 year or until final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.,These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.,Public,data,Administrative",,,,"21510,21516,21517,21520,21521,21526,21529",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,7,,,,,,,"Retain for 1 year, and then destroy records.
OR
Retain until administrative need, whichever is less, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-73,GRS-1720,1720,7,Transitory tracking records,Transitory tracking records,Item,Current,Finalized,Retention changed from '1 year or administrative need\, whichever is shorter' to '1 year or until final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.,These records document transitory transactions. Information tracks services rendered\, movement of people\, materials\, and includes internet website visitor information.,Public,data,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1720,,,,,,,1720,"These records document transitory transactions. Information tracks services rendered, movement of people, materials, and includes internet website visitor information.",,,,,,,,,,,,,,,,,"Inmate count sheets,Forwarded and returned to sender mail logs,Postage logs,Inmate forwarding address file,Inmate mail money receipts,Inmate master file,Certified mail receipts,SG-9(229)-14,SG-3(229)-2,SG-3(229)-8,SG-3(229)-4,SG-3(229)-6,SG-9(229)-19,SG-3(229)-1,GRS-2370,GRS-2266,GRS-2272,GRS-2268,GRS-2270,GRS-2375,GRS-2265",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Proclamations, Declarations, and Executive Orders",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, historical, and/or legal value(s).",,,,,,,,,,,,,,These have documentary evidence of significant actions and responses of executive bodies.,,,,"Proclamations, Declarations, and Executive Orders",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Proclamations,Declarations,Executive Orders,Governor",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875772137472,,,,,,,,,,,,,,,,,,,,GRSItem-21489,,No,Public,,,"Proclamations, Declarations, and Executive Orders",,,,,,"These have documentary evidence of significant actions and responses of executive bodies.,These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.",,,No,,,,,,,,,,,,,,,,,,,16582,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These have documentary evidence of significant actions and responses of executive bodies.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2021-08-23,,,,,21489,,,,,,,,,,,,,,,,,,,,"These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.",,,,,,,,"Administrative,Governor",,,,,,,,,16582,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16582,,,,,,2021-08-23T00:00:00Z,,,,,,,GRS-16582,,,,,,,,,,,,,,,,,,,,,,,,,,2021-08-23,,,,,,,,,"These are proclamations, declarations, or executive orders issued by a governor, mayor, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities, call special legislative sessions, publish states-of-emergency, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people, groups, bodies, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret, implement, or give administrative effect to a provision of the Constitution, state law or executive policy.",,,,"Proclamations, Declarations, a",,,,,"These are proclamations, declarations, or executive orders issued by a governor, mayor, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities, call special legislative sessions, publish states-of-emergency, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people, groups, bodies, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret, implement, or give administrative effect to a provision of the Constitution, state law or executive policy.",,,,,,,,,,,,,"GRS-16582,16582,1,Proclamations\, Declarations\, and Executive Orders,Proclamations\, Declarations\, a,Item,Current,Finalized,These have documentary evidence of significant actions and responses of executive bodies.,These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.,These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.,Public,Proclamations,Declarations,Executive Orders,Governor,Administrative,Governor",,,,,,,,,,,,,,,,,,,,"Administrative,Governor",,Records Management Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"GRS-16582,16582,1,Proclamations\, Declarations\, and Executive Orders,Proclamations\, Declarations\, a,Item,Current,Finalized,These have documentary evidence of significant actions and responses of executive bodies.,These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.,These are proclamations\, declarations\, or executive orders issued by a governor\, mayor\, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities\, call special legislative sessions\, publish states-of-emergency\, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people\, groups\, bodies\, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret\, implement\, or give administrative effect to a provision of the Constitution\, state law or executive policy.,Public,Proclamations,Declarations,Executive Orders,Governor,Administrative,Governor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Governor",16582,,,,,,,16582,"These are proclamations, declarations, or executive orders issued by a governor, mayor, or other executive officer or body. Proclamations are formal public announcements related to certain matters of government. They may designate classes of cities, call special legislative sessions, publish states-of-emergency, or publicly avow or cause certain matters of state government to be made generally known. Declarations may recognize or call attention to people, groups, bodies, or actions that have a public purpose; designate special days or other time periods; or invoke specific legislative purposes. Executive orders set policy for an executive branch of government; create boards and commissions; provide for the transfer of authority; or otherwise interpret, implement, or give administrative effect to a provision of the Constitution, state law or executive policy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Elected or appointed officials register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Elected or appointed officials register,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875777380352,,,,,,,,,,,,,,,,,,,,GRSItem-21511,,No,Public,,,Elected or appointed officials register,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.",,,No,,,,,,,,,,,,,,,,,,,00254,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21511,,,,,,,,,,,,,,,,,,,,"Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.",,,,,,,,Clerk,,,,,,,,,254,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-14-11,,,,,,,,,,,,,,,,,,,,,,00254,,,,,,2022-06-27T00:00:00Z,,,,,,,GRS-254,,,,,,,,,,,,,,,,,,,,,,,,,,2022-06-27,,,,,,,,,"Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official, residence, office, date of election or appointment, beginning and ending term dates, amount of bond posted, name of sureties, remarks, and date of resignation or date of death.",,,,Elected or appointed officials,,,,,"Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official, residence, office, date of election or appointment, beginning and ending term dates, amount of bond posted, name of sureties, remarks, and date of resignation or date of death.",,,,,,,,,,,,,"CO-14-11,GRS-254,254,1,Elected or appointed officials register,Elected or appointed officials,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.,Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-11,GRS-254,254,1,Elected or appointed officials register,Elected or appointed officials,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.,Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,254,,,,,,,254,"Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official, residence, office, date of election or appointment, beginning and ending term dates, amount of bond posted, name of sureties, remarks, and date of resignation or date of death.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Declarations of intention,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Declarations of intention,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875778428928,,,,,,,,,,,,,,,,,,,,GRSItem-21483,,No,Public,,,Declarations of intention,,,,,,"These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.",,,No,,,,,,,,,,,,,,,,,,,00256,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,"Approved by the Appraisal Committee on April 16\, 2019.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Approved by the Appraisal Committee on April 16, 2019.",,,1991-03-01,,,,,21483,,,,,,,,,,,,,,,,,,,,"These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.",,,,,,,,Clerk,,,,,,,,,256,,,,,,,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-14-13,,,,,,,,,,,,,,,,,,,,,,00256,,,,,,2021-05-12T00:00:00Z,,,,,,,GRS-256,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-12,,,,,,,,,"These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name, age, occupation, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel, port arrived, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created, they may still exist and should follow this schedule.",,,,Declarations of intention,,,,,"These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name, age, occupation, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel, port arrived, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-13,GRS-256,256,2,Declarations of intention,Declarations of intention,Item,Current,Finalized,These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-13,GRS-256,256,2,Declarations of intention,Declarations of intention,Item,Current,Finalized,These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,256,,,,,,,256,"These volumes contain completed declaration of intention forms for residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name, age, occupation, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel, port arrived, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.?Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Women, infants, and children (wic) program operational records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-532,,,,21294,,,,,,,"Women, infants, and children (wic) program operational records",,,,Item,Health program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875950395392,,,,,,,,,,,,,,,,,,,,GRSItem-21135,,No,Public,,,"Women, infants, and children (wic) program operational records",,,,,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",,,No,,,,,,,Health program records,,,,,,,,,,,,00617,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after completion of report or publication, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21135,,,,,,,,,,,,,,,,,,,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",,,,,,,,Health,,,,,,,,,617,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-25-95,,,,,,,,,,,,,,,,,,2018-09-10T00:00:00Z,,,,00617,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-617,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly, activity, summary reports) and related correspondence.",,,,"Women, infants, and children (",,,,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly, activity, summary reports) and related correspondence.",,,,,,,,,,,,,"CO-25-95,GRS-617,617,1,Women\, infants\, and children (wic) program operational records,Women\, infants\, and children (,Item,Discontinued,Finalized,These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.,These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.,Public,Health",,,,,,,,,,,,,,,GRS-532,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after completion of report or publication, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-95,GRS-617,617,1,Women\, infants\, and children (wic) program operational records,Women\, infants\, and children (,Item,Discontinued,Finalized,These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.,These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,617,,,,,,,617,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly, activity, summary reports) and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21294,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Education tax anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,GRS-782,,,,21204,,,,,,,Education tax anticipation notes,,,,Item,Bond anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875953541120,,,,,,,,,,,,,,,,,,,,GRSItem-21205,,No,Public,,,Education tax anticipation notes,,,,,,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).",,,No,,,,,,,Bond anticipation notes,,,,,,,,,,,,01291,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21205,,,,,,,,,,,,,,,,,,,,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).",,,,,,,,Bonds and Bonding,,,,,,,,,1291,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SD-2-7,,,,,,,,,,,,,,,,,,2018-11-30T00:00:00Z,,,,01291,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1291,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-30,,,,,,,,,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11, Chapter 14, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).",,,,Educaiton tax anticipation,,,,,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11, Chapter 14, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).",,,,,,,,,,,,,"SD-2-7,GRS-1291,1291,1,Education tax anticipation notes,Educaiton tax anticipation,Item,Discontinued,Finalized,These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).,These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-782,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-7,GRS-1291,1291,1,Education tax anticipation notes,Educaiton tax anticipation,Item,Discontinued,Finalized,These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).,These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1291,,,,,,,1291,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11, Chapter 14, Local Government Bonding Act"" (UCA 53A-18-101 (2005)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21204,,,,,,Inactive,
"",,,,,,"Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,Draft title Breath Tests was changed to Chemical Analysis October 1989.",,,,,0.094103105,,,,,,,,,,,Driver chemical analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-332,,,,21169,,,,,,,Driver chemical analysis records,,,,Item,Dui (driving under the influence) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875954589696,,,,,,,,,,,,,,,,,,,,GRSItem-21170,,No,Private,,,Driver chemical analysis records,,,,,,"Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,Draft title Breath Tests was changed to Chemical Analysis October 1989.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.",,,No,,,,,,,Dui (driving under the influence) reports,,,,,,,,,,,,01066,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,21170,,,,,,,,,,,,,,,,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.",,,,,,,,Law Enforcement,,,,,,,,,1066,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,MUN-21-8,,,,,,,,,,,,,,,,,,2018-11-26T00:00:00Z,,,,01066,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1066,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-26,,,,,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.",,,,Driver chemical analysis recor,,,,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.",,,,,,,,,,,,,"MUN-21-8,GRS-1066,1066,2,Driver chemical analysis records,Driver chemical analysis recor,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,Draft title Breath Tests was changed to Chemical Analysis October 1989.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-332,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-8,GRS-1066,1066,2,Driver chemical analysis records,Driver chemical analysis recor,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,Draft title Breath Tests was changed to Chemical Analysis October 1989.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.,These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1066,,,,,,,1066,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21169,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified county candidates list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-260,,,,21201,,,,,,,Certified county candidates list,,,,Item,County election files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875955638272,,,,,,,,,,,,,,,,,,,,GRSItem-21200,,No,Public,,,Certified county candidates list,,,,,,"""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).",,,No,,,,,,,County election files,,,,,,,,,,,,00250,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21200,,,,,,,,,,,,,,,,,,,,"""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).",,,,,,,,Clerk,,,,,,,,,250,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-14-7,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00250,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-250,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3,4) (2011).",,,,Certified county candidates li,,,,,"""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3,4) (2011).",,,,,,,,,,,,,"CO-14-7,GRS-250,250,1,Certified county candidates list,Certified county candidates li,Item,Discontinued,Finalized,""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).,""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).,Public,Clerk",,,,,,,,,,,,,,,GRS-260,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-7,GRS-250,250,1,Certified county candidates list,Certified county candidates li,Item,Discontinued,Finalized,""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).,""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3\,4) (2011).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,250,,,,,,,250,"""Each registered political party [participating in the primary election] shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on May 20 of each even-numbered year"" (UCA 20A-9-403(2)(a) (2011)). Parties not participating in the primary election ""shall submit the names of its county candidates to the county clerks . . . by 5 p.m. on August 15 of each even-numbered year"" (UCA 20A-9-903(2)(b) (2011)). After receiving and reviewing the certified lists the county clerk ""conducts a lottery to determine the order of the candidates' names on the ballot"" and ""shall post or publish a primary election notice as specified by UCA 20A-9-403(3,4) (2011).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21201,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Abatement register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-225,,,,21229,,,,,,,Abatement register,,,,Item,Tax abatement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875957735424,,,,,,,,,,,,,,,,,,,,GRSItem-21228,,No,Public,,,Abatement register,,,,,,"This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).",,,No,,,,,,,Tax abatement records,,,,,,,,,,,,00227,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21228,,,,,,,,,,,,,,,,,,,,"This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).",,,,,,,,Auditor,,,,,,,,,227,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-13-3,,,,,,,,,,,,,,,,,,2018-12-04T00:00:00Z,,,,00227,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-227,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-04,,,,,,,,,"This computer printout lists the names of persons receiving tax exemptions because of disability, age, veteran status or extreme hardship. The register also lists all parcels owned, the amount of abatement, and status (widow, orphan, veteran, indigent, blind or disabled).",,,,Abatement register,,,,,"This computer printout lists the names of persons receiving tax exemptions because of disability, age, veteran status or extreme hardship. The register also lists all parcels owned, the amount of abatement, and status (widow, orphan, veteran, indigent, blind or disabled).",,,,,,,,,,,,,"CO-13-3,GRS-227,227,1,Abatement register,Abatement register,Item,Discontinued,Finalized,This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).,This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).,Public,Auditor",,,,,,,,,,,,,,,GRS-225,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-3,GRS-227,227,1,Abatement register,Abatement register,Item,Discontinued,Finalized,This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).,This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned\, the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,227,,,,,,,227,"This computer printout lists the names of persons receiving tax exemptions because of disability, age, veteran status or extreme hardship. The register also lists all parcels owned, the amount of abatement, and status (widow, orphan, veteran, indigent, blind or disabled).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21229,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after expiration of bond' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Municipal employee bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-789,,,,21356,,,,,,,Municipal employee bonds,,,,Item,Surety bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875958784000,,,,,,,,,,,,,,,,,,,,GRSItem-21248,,No,Public,,,Municipal employee bonds,,,,,,"Retention wording changed from 'after expiration of bond' to 'resolution of issue' to meet new language requirements.,These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",,,No,,,,,,,Surety bonds,,,,,,,,,,,,00788,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,21248,,,,,,,,,,,,,,,,,,,,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",,,,,,,,Bonds and Bonding,,,,,,,,,788,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,MUN-2-7,,,,,,,,,,,,,,,,,,2018-12-18T00:00:00Z,,,,00788,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-788,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-18,,,,,,,,,"These are bonds with good and sufficient sureties, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",,,,Municipal employee bonds,,,,,"These are bonds with good and sufficient sureties, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",,,,,,,,,,,,,"MUN-2-7,GRS-788,788,1,Municipal employee bonds,Municipal employee bonds,Item,Discontinued,Finalized,Retention wording changed from 'after expiration of bond' to 'resolution of issue' to meet new language requirements.,These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).,These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-789,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-7,GRS-788,788,1,Municipal employee bonds,Municipal employee bonds,Item,Discontinued,Finalized,Retention wording changed from 'after expiration of bond' to 'resolution of issue' to meet new language requirements.,These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).,These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,788,,,,,,,788,"These are bonds with good and sufficient sureties, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21356,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School annual statistical report (s-3),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,School annual statistical report (s-3),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875965075456,,,,,,,,,,,,,,,,,,,,GRSItem-21225,,No,Public,,,School annual statistical report (s-3),,,,,,"This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.",,,No,,,,,,,,,,,,,,,,,,,01389,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21225,,,,,,,,,,,,,,,,,,,,"This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.",,,,,,,,Education,,,,,,,,,1389,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SD-9-2,,,,,,,,,,,,,,,,,,2018-12-03T00:00:00Z,,,,01389,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1389,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,"This is an annual three-part report submitted to the State Office of Education on student enrollment, adult education, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates, fee waivers, drivers' education, youth-in-custody, immunizations, fire drill compliance, out-of-district tuition paid students, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.",,,,School annual statistical repo,,,,,"This is an annual three-part report submitted to the State Office of Education on student enrollment, adult education, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates, fee waivers, drivers' education, youth-in-custody, immunizations, fire drill compliance, out-of-district tuition paid students, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.",,,,,,,,,,,,,"SD-9-2,GRS-1389,1389,1,School annual statistical report (s-3),School annual statistical repo,Item,Discontinued,Finalized,This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.,This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-9-2,GRS-1389,1389,1,School annual statistical report (s-3),School annual statistical repo,Item,Discontinued,Finalized,This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.,This is an annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, fee waivers\, drivers' education\, youth-in-custody\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1389,,,,,,,1389,"This is an annual three-part report submitted to the State Office of Education on student enrollment, adult education, and staffing levels. It is used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates, fee waivers, drivers' education, youth-in-custody, immunizations, fire drill compliance, out-of-district tuition paid students, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees and summer school certified personnel. . The third part reports on all adult basic education and adult high school programs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""well is no longer in use"" to ""final action"" to meet new wording requirements.",,,,Yes,0.094103105,,,,,,,,,,,Private wells records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness as long as the well is in use.,,,,Private wells records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875973464064,,,,,,,,,,,,,,,,,,,,GRSItem-21287,,No,Public,,,Private wells records,,,,,,"Retention changed from ""well is no longer in use"" to ""final action"" to meet new wording requirements.,Value of records is based on their usefulness as long as the well is in use.,These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.",,,No,,,,,,,,,,,,,,,,,,,00591,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness as long as the well is in use.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21287,,,,,,,,,,,,,,,,,,,,"These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.",,,,,,,,Health,,,,,,,,,591,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-25-69,,,,,,,,,,,,,,,,,,,,,,00591,,,,,,2019-01-30T00:00:00Z,,,,,,,GRS-591,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,"These records document the approval of the department for the construction and use of private water wells. These records include the property, contractor, and inspection details.",,,,Private wells records,,,,,"These records document the approval of the department for the construction and use of private water wells. These records include the property, contractor, and inspection details.",,,,,,,,,,,,,"CO-25-69,GRS-591,591,1,Private wells records,Private wells records,Item,Current,Finalized,Retention changed from ""well is no longer in use"" to ""final action"" to meet new wording requirements.,Value of records is based on their usefulness as long as the well is in use.,These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.,These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-69,GRS-591,591,1,Private wells records,Private wells records,Item,Current,Finalized,Retention changed from ""well is no longer in use"" to ""final action"" to meet new wording requirements.,Value of records is based on their usefulness as long as the well is in use.,These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.,These records document the approval of the department for the construction and use of private water wells. These records include the property\, contractor\, and inspection details.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,591,,,,,,,591,"These records document the approval of the department for the construction and use of private water wells. These records include the property, contractor, and inspection details.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Program source code,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Program source code,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875976609792,,,,,,,,,,,,,,,,,,,,GRSItem-21321,,No,Public,,,Program source code,,,,,,Automated program code which generates the machine-language instructions used to operate an automated information system.,,,No,,,,,,,,,,,,,,,,,,,01772,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after end of program or project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21321,,,,,,,,,,,,,,,,,,,,Automated program code which generates the machine-language instructions used to operate an automated information system.,,,,,,,,Data Processing,,,,,,,,,1772,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-5-12,,,,,,,,,,,,,,,,,,2019-03-19T00:00:00Z,,,,01772,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1772,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-19,,,,,,,,,Automated program code which generates the machine-language instructions used to operate an automated information system.,,,,Program source code,,,,,Automated program code which generates the machine-language instructions used to operate an automated information system.,,,,,,,,,,,,,"SG-5-12,GRS-1772,1772,1,Program source code,Program source code,Item,Discontinued,Finalized,Automated program code which generates the machine-language instructions used to operate an automated information system.,Automated program code which generates the machine-language instructions used to operate an automated information system.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after end of program or project, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-12,GRS-1772,1772,1,Program source code,Program source code,Item,Discontinued,Finalized,Automated program code which generates the machine-language instructions used to operate an automated information system.,Automated program code which generates the machine-language instructions used to operate an automated information system.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1772,,,,,,,1772,Automated program code which generates the machine-language instructions used to operate an automated information system.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Exchange student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1503,,,,1503,,,,,,,Exchange student records,,,,Item,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875977658368,,,,,,,,,,,,,,,,,,,,GRSItem-21330,,No,Private,,,Exchange student records,,,,,,"This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.",,,No,,,,,,,Education performance and testing,,,,,,,,,,,,01488,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-10-01,,,,,21330,,,,,,,,,,,,,,,,,,,,"This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.",,,,,,,,Education,,,,,,,,,1488,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SD-17-13,,,,,,,,,,,,,,,,,,2019-03-29T00:00:00Z,,,,01488,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1488,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-29,,,,,,,,,"This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name, local address, host family information, high school, school year, and entry and exit dates.",,,,Exchange student records,,,,,"This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name, local address, host family information, high school, school year, and entry and exit dates.",,,,,,,,,,,,,"SD-17-13,GRS-1488,1488,1,Exchange student records,Exchange student records,Item,Discontinued,Finalized,This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.,This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.,Private,Education",,,,,,,,,,,,,,,GRS-1503,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-13,GRS-1488,1488,1,Exchange student records,Exchange student records,Item,Discontinued,Finalized,This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.,This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code\, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name\, local address\, host family information\, high school\, school year\, and entry and exit dates.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1488,,,,,,,1488,"This State Office of Education form is used to document students within the district participating in student exchange programs in accordance with UCA 53A-2-206 (2012) and the Utah Administrative Code, R277-612-3 (2013). Each state has an authorized exchange student quota and each student is authorized by the State to participate in the program. The application includes exchange student's name, local address, host family information, high school, school year, and entry and exit dates.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1503,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student locator cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Student locator cards,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875980804096,,,,,,,,,,,,,,,,,,,,GRSItem-21331,,No,Exempt,,,Student locator cards,,,,,,"This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01533,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-12-01,,,,,21331,,,,,,,,,,,,,,,,,,,,"This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.",,,,,,,,Education,,,,,,,,,1533,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SD-19-25,,,,,,,,,,,,,,,,,,2019-03-29T00:00:00Z,,,,01533,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1533,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-29,,,,,,,,,"This is used to locate students during regular school hours. It contains the student's name, student number, sex, grade, age, birth date, address, home telephone number, guardian's name, business or work telephone number, student's locker number, a description of all classes, room numbers, and teacher's name.",,,,Student locator cards,,,,,"This is used to locate students during regular school hours. It contains the student's name, student number, sex, grade, age, birth date, address, home telephone number, guardian's name, business or work telephone number, student's locker number, a description of all classes, room numbers, and teacher's name.",,,,,,,,,,,,,"SD-19-25,GRS-1533,1533,1,Student locator cards,Student locator cards,Item,Discontinued,Finalized,This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.,This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.,Exempt,Education",,,,,,,,,,,,,,,GRS-1720,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-25,GRS-1533,1533,1,Student locator cards,Student locator cards,Item,Discontinued,Finalized,This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.,This is used to locate students during regular school hours. It contains the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.,Exempt,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1533,,,,,,,1533,"This is used to locate students during regular school hours. It contains the student's name, student number, sex, grade, age, birth date, address, home telephone number, guardian's name, business or work telephone number, student's locker number, a description of all classes, room numbers, and teacher's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after termination of employment"" to ""separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Summer youth program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-172,,,,21126,,,,,,,Summer youth program files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875982901248,,,,,,,,,,,,,,,,,,,,GRSItem-21359,,No,Private,,,Summer youth program files,,,,,,"Retention wording changed from ""after termination of employment"" to ""separation"" to meet new language requirements.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.",,,No,,,,,,,Temporary employees personnel files,,,,,,,,,,,,00170,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21359,,,,,,,,,,,,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.",,,,,,,,Human Resources,,,,,,,,,170,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-8-26,,,,,,,,,,,,,,,,,,2019-07-01T00:00:00Z,,,,00170,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-170,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-01,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office of labor training/modification form, employment applications, and related correspondence.",,,,Summer youth program files,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office of labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,"CO-8-26,GRS-170,170,2,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,Retention wording changed from ""after termination of employment"" to ""separation"" to meet new language requirements.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,,,,,,GRS-172,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-26,GRS-170,170,2,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,Retention wording changed from ""after termination of employment"" to ""separation"" to meet new language requirements.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office of labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,170,,,,,,,170,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office of labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21126,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County real estate judgment records and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,County real estate judgment records and indexes,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875983949824,,,,,,,,,,,,,,,,,,,,GRSItem-21376,,No,Public,,,County real estate judgment records and indexes,,,,,,"These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).",,,No,,,,,,,County official records,,,,,,,,,,,,00309,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21376,,,,,,,,,,,,,,,,,,,,"These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).",,,,,,,,Recorder,,,,,,,,,309,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-15-20,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00309,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-309,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).",,,,Real estate judgment records a,,,,,"These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).",,,,,,,,,,,,,"CO-15-20,GRS-309,309,1,County real estate judgment records and indexes,Real estate judgment records a,Item,Discontinued,Finalized,These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).,These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-20,GRS-309,309,1,County real estate judgment records and indexes,Real estate judgment records a,Item,Discontinued,Finalized,These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).,These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,309,,,,,,,309,"These are recorded judgments ""affecting real estate or certified copies of final judgments or decrees partitioning or affecting the title or possession of real estate property any part of which is located in the county"" (UCA 17-21-10 (2011)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Americans with Disabilities Act building records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Americans with Disabilities Act building records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875988144128,,,,,,,,,,,,,,,,,,,,GRSItem-21335,,No,Public,,,Americans with Disabilities Act building records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,No,,,,,,,,,,,,,,,,,,,00122,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-06-01,,,,,21335,,,,,,,,,,,,,,,,,,,,"These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,,,,,,Facility Management,,,,,,,,,122,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-6-15,,,,,,,,,,,,,,,,,,,,,,00122,,,,,,2019-04-22T00:00:00Z,,,,,,,GRS-122,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-22,,,,,,,,,"These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,Americans with disabilities ac,,,,,"These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,"CO-6-15,GRS-122,122,3,Americans with Disabilities Act building records,Americans with disabilities ac,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,3,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-15,GRS-122,122,3,Americans with Disabilities Act building records,Americans with disabilities ac,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,122,,,,,,,122,"These records document compliance with the Americans with Disabilities Act (ADA) (1990) regarding equal access to government facilities. They include surveys of government buildings to determine accessibility to people with disabilities, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Miscellaneous records and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Miscellaneous records and index,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875994435584,,,,,,,,,,,,,,,,,,,,GRSItem-21372,,No,Public,,,Miscellaneous records and index,,,,,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",,,No,,,,,,,County official records,,,,,,,,,,,,00302,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21372,,,,,,,,,,,,,,,,,,,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",,,,,,,,Recorder,,,,,,,,,302,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-15-13,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00302,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-302,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording, entry number, book and page, kind of instrument, from, to, and parties.",,,,Miscellaneous records and inde,,,,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording, entry number, book and page, kind of instrument, from, to, and parties.",,,,,,,,,,,,,"CO-15-13,GRS-302,302,1,Miscellaneous records and index,Miscellaneous records and inde,Item,Discontinued,Finalized,These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.,These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-13,GRS-302,302,1,Miscellaneous records and index,Miscellaneous records and inde,Item,Discontinued,Finalized,These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.,These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,302,,,,,,,302,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording, entry number, book and page, kind of instrument, from, to, and parties.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Powers of attorney index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Powers of attorney index,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875999678464,,,,,,,,,,,,,,,,,,,,GRSItem-21374,,No,Public,,,Powers of attorney index,,,,,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).",,,No,,,,,,,County official records,,,,,,,,,,,,00307,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21374,,,,,,,,,,,,,,,,,,,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).",,,,,,,,Recorder,,,,,,,,,307,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-15-18,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00307,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-307,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording, the book, the page, and entry date (UCA 17-21-6(1)(h)(2011)).",,,,Powers of attorney index,,,,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording, the book, the page, and entry date (UCA 17-21-6(1)(h)(2011)).",,,,,,,,,,,,,"CO-15-18,GRS-307,307,1,Powers of attorney index,Powers of attorney index,Item,Discontinued,Finalized,These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).,These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-18,GRS-307,307,1,Powers of attorney index,Powers of attorney index,Item,Discontinued,Finalized,These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).,These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,307,,,,,,,307,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording, the book, the page, and entry date (UCA 17-21-6(1)(h)(2011)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mining records and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Mining records and indexes,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876002824192,,,,,,,,,,,,,,,,,,,,GRSItem-21371,,No,Public,,,Mining records and indexes,,,,,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,,No,,,,,,,County official records,,,,,,,,,,,,00301,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21371,,,,,,,,,,,,,,,,,,,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,,,,,,,Recorder,,,,,,,,,301,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-15-12,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00301,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-301,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations, Mining deed records, Mining claims records, Proof of labor records, Mining mortgages, Mining abstract records, Mining transfers and relocations. In some counties mining records are compiled separately, while in others they are part of the ""Official records.""",,,,Mining records and indexes,,,,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations, Mining deed records, Mining claims records, Proof of labor records, Mining mortgages, Mining abstract records, Mining transfers and relocations. In some counties mining records are compiled separately, while in others they are part of the ""Official records.""",,,,,,,,,,,,,"CO-15-12,GRS-301,301,1,Mining records and indexes,Mining records and indexes,Item,Discontinued,Finalized,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records."",These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records."",Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-12,GRS-301,301,1,Mining records and indexes,Mining records and indexes,Item,Discontinued,Finalized,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records."",These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records."",Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,301,,,,,,,301,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations, Mining deed records, Mining claims records, Proof of labor records, Mining mortgages, Mining abstract records, Mining transfers and relocations. In some counties mining records are compiled separately, while in others they are part of the ""Official records.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Special assessment project governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance in providing evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Special assessment project governance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Retention is to be determined by individual governmental entities. Disposition is based on the historical appraisal of these records.,,,,,,1815083876003872768,,,,,,,,,,,,,,,,,,,,GRSItem-21383,,No,,,,Special assessment project governance records,,,,,,"These records have historical value based on their importance in providing evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.,Retention is to be determined by individual governmental entities. Disposition is based on the historical appraisal of these records.",,,No,,,,,,,,,,,,,,,,,,,16555,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance in providing evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,21383,,,,,,,,,,,,,,,,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.",,,,,,,,Clerk,,,,,,,,,16555,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16555,,,,,,2020-01-27T00:00:00Z,,,,,,,GRS-16555,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions, hearings, ordinances, maps, and related records.",,,,Special assessment project,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions, hearings, ordinances, maps, and related records.",,,,,,,,,,,,,"GRS-16555,16555,Special assessment project governance records,Special assessment project,Item,Current,Finalized,These records have historical value based on their importance in providing evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.,Retention is to be determined by individual governmental entities. Disposition is based on the historical appraisal of these records.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Records Management Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"GRS-16555,16555,Special assessment project governance records,Special assessment project,Item,Current,Finalized,These records have historical value based on their importance in providing evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.,Retention is to be determined by individual governmental entities. Disposition is based on the historical appraisal of these records.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions\, hearings\, ordinances\, maps\, and related records.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,16555,,,,,,,16555,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. These records are used to ensure legal requirements are met to establish the area. These records document the governing body's resolutions, hearings, ordinances, maps, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Prisoner activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Prisoner activity records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876005969920,,,,,,,,,,,,,,,,,,,,GRSItem-21378,,No,Private,,,Prisoner activity records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.",,,No,,,,,,,,,,,,,,,,,,,00350,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21378,,,,,,,,,,,,,,,,,,,,"These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.",,,,,,,,Law Enforcement,,,,,,,,,350,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-34,,,,,,,,,,,,,,,,,,,,,,00350,,,,,,2019-07-29T00:00:00Z,,,,,,,GRS-350,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-29,,,,,,,,,"These records document prisoner activities. They include the prisoner's name and number, date, time, activity, and reporting deputy's name.",,,,Prisoner activity records,,,,,"These records document prisoner activities. They include the prisoner's name and number, date, time, activity, and reporting deputy's name.",,,,,,,,,,,,,"CO-16-34,GRS-350,350,1,Prisoner activity records,Prisoner activity records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.,These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-34,GRS-350,350,1,Prisoner activity records,Prisoner activity records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.,These records document prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's name.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,350,,,,,,,350,"These records document prisoner activities. They include the prisoner's name and number, date, time, activity, and reporting deputy's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Law enforcement master name index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Law enforcement master name index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876007018496,,,,,,,,,,,,,,,,,,,,GRSItem-21402,,No,Private,,,Law enforcement master name index,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00352,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21402,,,,,,,,,,,,,,,,,,,,"This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.",,,,,,,,Law Enforcement,,,,,,,,,352,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-36,,,,,,,,,,,,,,,,,,,,,,00352,,,,,,2019-09-30T00:00:00Z,,,,,,,GRS-352,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-30,,,,,,,,,"This is an index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to incidents. Information includes names, incident details, report of event, and related records.",,,,Law enforcement master name,,,,,"This is an index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to incidents. Information includes names, incident details, report of event, and related records.",,,,,,,,,,,,,"CO-16-36,GRS-352,352,2,Law enforcement master name index,Law enforcement master name,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.,This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-36,GRS-352,352,2,Law enforcement master name index,Law enforcement master name,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.,This is an index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to incidents. Information includes names\, incident details\, report of event\, and related records.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,352,,,,,,,352,"This is an index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to incidents. Information includes names, incident details, report of event, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State treasurer's deposits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-827,,,,21459,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,State treasurer's deposits,,,,Item,State treasurer's pooled investment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876011212800,,,,,,,,,,,,,,,,,,,,GRSItem-21458,,No,Public,,,State treasurer's deposits,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.",,,No,,,,,,,State treasurer's pooled investment reports,,,,,,,,,,,,00105,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21458,,,,,,,,,,,,,,,,,,,,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,Financial Management,,,,,,,,,105,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-5-33,,,,,,,,,,,,,,,,,,2020-10-26T00:00:00Z,,,,00105,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-105,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-26,,,,,,,,,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,State treasurer's deposits,,,,,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,,,,,,"CO-5-33,GRS-105,105,1,State treasurer's deposits,State treasurer's deposits,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Public,Financial Management",,,,,,,,,,,,,,,GRS-827,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-33,GRS-105,105,1,State treasurer's deposits,State treasurer's deposits,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,105,,,,,,,105,These are multi-copy deposit forms which accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21459,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Water records and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Water records and indexes,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876012261376,,,,,,,,,,,,,,,,,,,,GRSItem-21377,,No,Public,,,Water records and indexes,,,,,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,,No,,,,,,,County official records,,,,,,,,,,,,00315,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21377,,,,,,,,,,,,,,,,,,,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,,,,,,,Recorder,,,,,,,,,315,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-15-26,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00315,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-315,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the ""Official records"".",,,,Water records and indexes,,,,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the ""Official records"".",,,,,,,,,,,,,"CO-15-26,GRS-315,315,1,Water records and indexes,Water records and indexes,Item,Discontinued,Finalized,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-26,GRS-315,315,1,Water records and indexes,Water records and indexes,Item,Discontinued,Finalized,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,315,,,,,,,315,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the ""Official records"".",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,"Retention wording ""commitment is served and the original is returned to the court and the sheriff""s office records action in the criminal history file' changed to 'final action' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Commitment orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Commitment orders,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876014358528,,,,,,,,,,,,,,,,,,,,GRSItem-21401,,No,Public,,,Commitment orders,,,,,,"Retention wording ""commitment is served and the original is returned to the court and the sheriff""s office records action in the criminal history file' changed to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.",,,No,,,,,,,,,,,,,,,,,,,00324,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21401,,,,,,,,,,,,,,,,,,,,"These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.",,,,,,,,Law Enforcement,,,,,,,,,324,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-8,,,,,,,,,,,,,,,,,,,,,,00324,,,,,,2019-09-30T00:00:00Z,,,,,,,GRS-324,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-30,,,,,,,,,"These are the orders to commit persons to jail. They include defendant's name, commitment order number, order date, court, offense charged, imprisonment term and/or conditions, judge's signature, and date received by sheriff's office.",,,,Commitment orders,,,,,"These are the orders to commit persons to jail. They include defendant's name, commitment order number, order date, court, offense charged, imprisonment term and/or conditions, judge's signature, and date received by sheriff's office.",,,,,,,,,,,,,"CO-16-8,GRS-324,324,1,Commitment orders,Commitment orders,Item,Current,Finalized,Retention wording ""commitment is served and the original is returned to the court and the sheriff""s office records action in the criminal history file' changed to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.,These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-8,GRS-324,324,1,Commitment orders,Commitment orders,Item,Current,Finalized,Retention wording ""commitment is served and the original is returned to the court and the sheriff""s office records action in the criminal history file' changed to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.,These are the orders to commit persons to jail. They include defendant's name\, commitment order number\, order date\, court\, offense charged\, imprisonment term and/or conditions\, judge's signature\, and date received by sheriff's office.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,324,,,,,,,324,"These are the orders to commit persons to jail. They include defendant's name, commitment order number, order date, court, offense charged, imprisonment term and/or conditions, judge's signature, and date received by sheriff's office.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Emergency response hazardous waste case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Emergency response hazardous waste case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876015407104,,,,,,,,,,,,,,,,,,,,GRSItem-21420,,No,Public,,,Emergency response hazardous waste case files,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.",,,No,,,,,,,,,,,,,,,,,,,00551,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,21420,,,,,,,,,,,,,,,,,,,,"These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.",,,,,,,,Health,,,,,,,,,551,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-25-29,,,,,,,,,,,,,,,,,,,,,,00551,,,,,,2020-01-27T00:00:00Z,,,,,,,GRS-551,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,,,,,"These case files document the investigation of hazardous waste incidents including the cleanup, the process and the proper waste disposal. Information includes complaint, incident, spill, response, and remediation details.",,,,Emergency response hazardous w,,,,,"These case files document the investigation of hazardous waste incidents including the cleanup, the process and the proper waste disposal. Information includes complaint, incident, spill, response, and remediation details.",,,,,,,,,,,,,"CO-25-29,GRS-551,551,1,Emergency response hazardous waste case files,Emergency response hazardous w,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.,These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-29,GRS-551,551,1,Emergency response hazardous waste case files,Emergency response hazardous w,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.,These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. Information includes complaint\, incident\, spill\, response\, and remediation details.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,551,,,,,,,551,"These case files document the investigation of hazardous waste incidents including the cleanup, the process and the proper waste disposal. Information includes complaint, incident, spill, response, and remediation details.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Campaign financial disclosure statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights, and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Campaign financial disclosure statements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Election,Elections",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876019601408,,,,,,,,,,,,,,,,,,,,GRSItem-21386,,No,Public,,,Campaign financial disclosure statements,,,,,,"These records have historical value based on their importance for documenting legal status\, rights\, and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.",,,No,,,,,,,,,,,,,,,,,,,00282,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights\, and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,21386,,,,,,,,,,,,,,,,,,,,"These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.",,,,,,,,Clerk,,,,,,,,,282,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-14-39,,,,,,,,,,,,,,,,,,,,,,00282,,,,,,2019-08-13T00:00:00Z,,,,,,,GRS-282,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-13,,,,,,,,,"These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions, and campaign expenditures.",,,,Campaign financial disclosure,,,,,"These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions, and campaign expenditures.",,,,,,,,,,,,,"CO-14-39,GRS-282,282,1,Campaign financial disclosure statements,Campaign financial disclosure,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights\, and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.,These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.,Public,Election,Elections,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-39,GRS-282,282,1,Campaign financial disclosure statements,Campaign financial disclosure,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights\, and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.,These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions\, and campaign expenditures.,Public,Election,Elections,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,282,,,,,,,282,"These are financial reports required to be submitted by all candidates and political parties running for an elected office. Information includes donors and contributions, and campaign expenditures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Local tie records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Local tie records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876021698560,,,,,,,,,,,,,,,,,,,,GRSItem-21407,,No,Public,,,Local tie records,,,,,,",These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.",,,No,,,,,,,,,,,,,,,,,,,00380,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21407,,,,,,,,,,,,,,,,,,,,"These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.",,,,,,,,Surveyor,,,,,,,,,380,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-17-6,,,,,,,,,,,,,,,,,,,,,,00380,,,,,,2019-10-24T00:00:00Z,,,,,,,GRS-380,,,,,,,,,,,,,,,,,,,,,,,,,,2019-10-24,,,,,,,,,"These records document the permanent corner locations of each section or quarter section.? Information includes township, section, range, monuments, corners, survey measurements, markers, and survey or replacement date to allow for accurate location of corner.",,,,Local tie records,,,,,"These records document the permanent corner locations of each section or quarter section.? Information includes township, section, range, monuments, corners, survey measurements, markers, and survey or replacement date to allow for accurate location of corner.",,,,,,,,,,,,,"CO-17-6,GRS-380,380,1,Local tie records,Local tie records,Item,Current,Finalized,,These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.,These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.,Public,Surveyor",,,,,,,,,,,,,,,,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-6,GRS-380,380,1,Local tie records,Local tie records,Item,Current,Finalized,,These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.,These records document the permanent corner locations of each section or quarter section.? Information includes township\, section\, range\, monuments\, corners\, survey measurements\, markers\, and survey or replacement date to allow for accurate location of corner.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,380,,,,,,,380,"These records document the permanent corner locations of each section or quarter section.? Information includes township, section, range, monuments, corners, survey measurements, markers, and survey or replacement date to allow for accurate location of corner.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Automobile titles,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-16558,,,,21403,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Automobile titles,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876022747136,,,,,,,,,,,,,,,,,,,,GRSItem-21416,,No,Public,,,Automobile titles,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Records which prove governmental ownership of the vehicle.",,,No,,,,,,,Vehicle ownership records,,,,,,,,,,,,01860,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21416,,,,,,,,,,,,,,,,,,,,Records which prove governmental ownership of the vehicle.,,,,,,,,Motor Vehicle,,,,,,,,,1860,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-9-1,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,01860,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1860,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,Records which prove governmental ownership of the vehicle.,,,,Automobile titles,,,,,Records which prove governmental ownership of the vehicle.,,,,,,,,,,,,,"SG-9-1,GRS-1860,1860,1,Automobile titles,Automobile titles,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records which prove governmental ownership of the vehicle.,Records which prove governmental ownership of the vehicle.,Public,Motor Vehicle",,,,,,,,,,,,,,,GRS-16558,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-1,GRS-1860,1860,1,Automobile titles,Automobile titles,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records which prove governmental ownership of the vehicle.,Records which prove governmental ownership of the vehicle.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1860,,,,,,,1860,Records which prove governmental ownership of the vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21403,,,,,,Inactive,
"","Motor pool vehicle operations files,Vehicle registration certificates,Motor pool release files,Automobile titles",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,Vehicle ownership records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Fleet,,,,,,,,,,,,,,,,,GRSItem,,,These records have administrative value for the entity as long as they own the car.,,,,,,1815083876023795713,,,,,,,,,,,,,,,,,,,,GRSItem-21403,,No,,,,Vehicle ownership records,,,,,,"The value of these records is based on their usefulness for carrying out the agency's current business.,These records document ownership\, registration\, and operation of government-owned vehicles.,These records have administrative value for the entity as long as they own the car.",,,No,,,,,,,,,,,,,,,,,,,16558,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,21403,,,,,,,,,,,"SG-9-10,CO-6-11,SG-9-8,SG-9-1",,,,,,,,,"These records document ownership\, registration\, and operation of government-owned vehicles.",,,,,,,,,,,,,,,,,16558,,,,,,"GRS-1869,GRS-118,GRS-1867,GRS-1860",,2024-11-07T17:01:14.606Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16558,,,,,,2019-11-18T00:00:00Z,,,,,,,GRS-16558,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,"These records document ownership, registration, and operation of government-owned vehicles.",,,,Vehicle ownership records,,,,,"These records document ownership, registration, and operation of government-owned vehicles.",,,,,,,,,,,,,"GRS-16558,16558,Vehicle ownership records,Vehicle ownership records,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,These records document ownership\, registration\, and operation of government-owned vehicles.,These records have administrative value for the entity as long as they own the car.,These records document ownership\, registration\, and operation of government-owned vehicles.,Fleet",,,,"21413,21414,21415,21416",,,,,,,,,,,,,,,,,,Records Management Committee,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16558,16558,Vehicle ownership records,Vehicle ownership records,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,These records document ownership\, registration\, and operation of government-owned vehicles.,These records have administrative value for the entity as long as they own the car.,These records document ownership\, registration\, and operation of government-owned vehicles.,Fleet",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16558,,,,,,,16558,"These records document ownership, registration, and operation of government-owned vehicles.",,,,,,,,,,,,,,,,,"Motor pool vehicle operations files,Vehicle registration certificates,Motor pool release files,Automobile titles,SG-9-10,CO-6-11,SG-9-8,SG-9-1,GRS-1869,GRS-118,GRS-1867,GRS-1860",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""obsolete (usually for the lifetime of the vehicle)"" to ""until disposition of asset"" to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,Motor pool vehicle operations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-16558,,,,21403,,,,,,,Motor pool vehicle operations files,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876024844288,,,,,,,,,,,,,,,,,,,,GRSItem-21413,,No,Public,,,Motor pool vehicle operations files,,,,,,"Retention wording changed from ""obsolete (usually for the lifetime of the vehicle)"" to ""until disposition of asset"" to meet new retention language requirements.,,Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.",,,No,,,,,,,Vehicle ownership records,,,,,,,,,,,,01869,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21413,,,,,,,,,,,,,,,,,,,,"Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.",,,,,,,,Motor Vehicle,,,,,,,,,1869,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-9-10,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,01869,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1869,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,"Operating records including those relating to gas and oil consumption, dispatching, and scheduling.",,,,Motor pool vehicle operations,,,,,"Operating records including those relating to gas and oil consumption, dispatching, and scheduling.",,,,,,,,,,,,,"SG-9-10,GRS-1869,1869,1,Motor pool vehicle operations files,Motor pool vehicle operations,Item,Discontinued,Finalized,Retention wording changed from ""obsolete (usually for the lifetime of the vehicle)"" to ""until disposition of asset"" to meet new retention language requirements.,,Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.,Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,,,,,,GRS-16558,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-10,GRS-1869,1869,1,Motor pool vehicle operations files,Motor pool vehicle operations,Item,Discontinued,Finalized,Retention wording changed from ""obsolete (usually for the lifetime of the vehicle)"" to ""until disposition of asset"" to meet new retention language requirements.,,Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.,Operating records including those relating to gas and oil consumption\, dispatching\, and scheduling.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1869,,,,,,,1869,"Operating records including those relating to gas and oil consumption, dispatching, and scheduling.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21403,,,,,,Inactive,
"",,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,National crime information center (ncic) records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,National crime information center (ncic) records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876025892864,,,,,,,,,,,,,,,,,,,,GRSItem-21426,,No,Public,,,National crime information center (ncic) records,,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.,,These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.",,,No,,,,,,,,,,,,,,,,,,,00355,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,21426,,,,,,,,,,,,,,,,,,,,"These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.",,,,,,,,Law Enforcement,,,,,,,,,355,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-39,,,,,,,,,,,,,,,,,,,,,,00355,,,,,,2020-01-27T00:00:00Z,,,,,,,GRS-355,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-27,,,,,,,,,"These records document the entry and removal of information by law enforcement into the NCIC system, which is maintained by the FBI. Information is used to trace stolen articles, missing or stolen guns, wanted persons, and missing juveniles.",,,,National crime information cen,,,,,"These records document the entry and removal of information by law enforcement into the NCIC system, which is maintained by the FBI. Information is used to trace stolen articles, missing or stolen guns, wanted persons, and missing juveniles.",,,,,,,,,,,,,"CO-16-39,GRS-355,355,2,National crime information center (ncic) records,National crime information cen,Item,Current,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,,These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.,These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Records Management Committee,,,,,2,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-39,GRS-355,355,2,National crime information center (ncic) records,National crime information cen,Item,Current,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,,These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.,These records document the entry and removal of information by law enforcement into the NCIC system\, which is maintained by the FBI. Information is used to trace stolen articles\, missing or stolen guns\, wanted persons\, and missing juveniles.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,355,,,,,,,355,"These records document the entry and removal of information by law enforcement into the NCIC system, which is maintained by the FBI. Information is used to trace stolen articles, missing or stolen guns, wanted persons, and missing juveniles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Voter registration notice,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Voter registration notice,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Unaffiliated Voter Letter,Permanent By-Mail Voter Verification Form,Voter Verification Form,Absentee Voter Verification Form",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876026941440,,,,,,,,,,,,,,,,,,,,GRSItem-21400,,No,Public,,,Voter registration notice,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.",,,No,,,,,,,,,,,,,,,,,,,00281,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,21400,,,,,,,,,,,,,,,,,,,,"These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.",,,,,,,,Clerk,,,,,,,,,281,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-14-38,,,,,,,,,,,,,,,,,,,,,,00281,,,,,,2019-09-30T00:00:00Z,,,,,,,GRS-281,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-30,,,,,,,,,"These notices are sent to registered voters to check current addresses. These records include the voter's current address, voter's signature, and a listing of voters to whom notice was sent.",,,,Voter registration notice,,,,,"These notices are sent to registered voters to check current addresses. These records include the voter's current address, voter's signature, and a listing of voters to whom notice was sent.",,,,,,,,,,,,,"CO-14-38,GRS-281,281,1,Voter registration notice,Voter registration notice,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.,These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.,Public,Unaffiliated Voter Letter,Permanent By-Mail Voter Verification Form,Voter Verification Form,Absentee Voter Verification Form,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-38,GRS-281,281,1,Voter registration notice,Voter registration notice,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.,These notices are sent to registered voters to check current addresses. These records include the voter's current address\, voter's signature\, and a listing of voters to whom notice was sent.,Public,Unaffiliated Voter Letter,Permanent By-Mail Voter Verification Form,Voter Verification Form,Absentee Voter Verification Form,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,281,,,,,,,281,"These notices are sent to registered voters to check current addresses. These records include the voter's current address, voter's signature, and a listing of voters to whom notice was sent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certificates of mileage,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1873,,,,21109,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Certificates of mileage,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876027990016,,,,,,,,,,,,,,,,,,,,GRSItem-21418,,No,Public,,,Certificates of mileage,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,01861,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21418,,,,,,,,,,,,,,,,,,,,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,,,,,,,,Motor Vehicle,,,,,,,,,1861,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-9-2,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,01861,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1861,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,,,,Certificates of mileage,,,,,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,,,,,,,,,,,,,"SG-9-2,GRS-1861,1861,2,Certificates of mileage,Certificates of mileage,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,,,,,,GRS-1873,,,,,Motor Vehicle,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-2,GRS-1861,1861,2,Certificates of mileage,Certificates of mileage,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1861,,,,,,,1861,Certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the governmental entity.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,"Retention ""warrant served or canceled"" changed to ""resolution of issue"" to meet new language requirements .",,,,Yes,0.094103105,,,,,,,,,,,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Warrant records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876029038592,,,,,,,,,,,,,,,,,,,,GRSItem-21455,,No,Public,,,Warrant records,,,,,,"Retention ""warrant served or canceled"" changed to ""resolution of issue"" to meet new language requirements .,,Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00370,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21455,,,,,,,,,,,,,,,,,,,,"Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.",,,,,,,,Law Enforcement,,,,,,,,,370,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-54,,,,,,,,,,,,,,,,,,,,,,00370,,,,,,2020-10-05T00:00:00Z,,,,,,,GRS-370,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-05,,,,,,,,,"Warrants issued by a court to a law enforcement agency for specific purposes, including to search property, arrest a person, track a vehicle, collect DNA for testing, or other reasons. Information may include purpose of issued warrant, directions from court, required person and location details, logs of served warrants, and related records.",,,,Warrant records,,,,,"Warrants issued by a court to a law enforcement agency for specific purposes, including to search property, arrest a person, track a vehicle, collect DNA for testing, or other reasons. Information may include purpose of issued warrant, directions from court, required person and location details, logs of served warrants, and related records.",,,,,,,,,,,,,"CO-16-54,GRS-370,370,2,Warrant records,Warrant records,Item,Current,Finalized,Retention ""warrant served or canceled"" changed to ""resolution of issue"" to meet new language requirements .,,Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.,Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-54,GRS-370,370,2,Warrant records,Warrant records,Item,Current,Finalized,Retention ""warrant served or canceled"" changed to ""resolution of issue"" to meet new language requirements .,,Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.,Warrants issued by a court to a law enforcement agency for specific purposes\, including to search property\, arrest a person\, track a vehicle\, collect DNA for testing\, or other reasons. Information may include purpose of issued warrant\, directions from court\, required person and location details\, logs of served warrants\, and related records.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,370,,,,,,,370,"Warrants issued by a court to a law enforcement agency for specific purposes, including to search property, arrest a person, track a vehicle, collect DNA for testing, or other reasons. Information may include purpose of issued warrant, directions from court, required person and location details, logs of served warrants, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention ""after warrant is served"" changed to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Served warrant log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-370,,,,21455,,,,,,,Served warrant log,,,,Item,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876033232896,,,,,,,,,,,,,,,,,,,,GRSItem-21453,,No,Public,,,Served warrant log,,,,,,"Retention ""after warrant is served"" changed to ""after resolution of issue"" to meet new language requirements.,,These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.",,,No,,,,,,,Warrant records,,,,,,,,,,,,00369,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-05,,,,,21453,,,,,,,,,,,,,,,,,,,,"These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.",,,,,,,,Law Enforcement,,,,,,,,,369,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-53,,,,,,,,,,,,,,,,,,2020-10-05T00:00:00Z,,,,00369,,,,,,2018-03-20T00:00:00Z,,,,,,,GRS-369,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-05,,,,,,,,,"These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served, indicating date and time served, name of person served, and purpose.",,,,Served warrant log,,,,,"These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served, indicating date and time served, name of person served, and purpose.",,,,,,,,,,,,,"CO-16-53,GRS-369,369,2,Served warrant log,Served warrant log,Item,Discontinued,Finalized,Retention ""after warrant is served"" changed to ""after resolution of issue"" to meet new language requirements.,,These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.,These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-370,,,,,Law Enforcement,,Records Management Committee,,,,,2,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-53,GRS-369,369,2,Served warrant log,Served warrant log,Item,Discontinued,Finalized,Retention ""after warrant is served"" changed to ""after resolution of issue"" to meet new language requirements.,,These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.,These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served\, indicating date and time served\, name of person served\, and purpose.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,369,,,,,,,369,"These are court authorization for the sheriff to make an arrest. A log is kept of all warrants served, indicating date and time served, name of person served, and purpose.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21455,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Employee health and medical records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876033232897,,,,,,,,,,,,,,,,,,,,GRSItem-21462,,No,Private,,,Employee health and medical records,,,,,,",These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.",,,No,,,,,,,,,,,,,,,,,,,01968,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-11-24,,,,,21462,,,,,,,,,,,,,,,,,,,,"These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.",,,,,,,,Human Resources,,,,,,,,,1968,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-11-65,,,,,,,,,,,,,,,,,,,,,,01968,,,,,,2020-11-24T00:00:00Z,,,,,,,GRS-1968,,,,,,,,,,,,,,,,,,,,,,,,,,2020-11-24,,,,,,,,,"These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes, Family Medical Leave Act records, physical or psychological evaluations, or any other records related to an employee's fitness for duty.",,,,Employee health and medical re,,,,,"These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes, Family Medical Leave Act records, physical or psychological evaluations, or any other records related to an employee's fitness for duty.",,,,,,,,,,,,,"SG-11-65,GRS-1968,1968,1,Employee health and medical records,Employee health and medical re,Item,Current,Finalized,,These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.,These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Records Management Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-65,GRS-1968,1968,1,Employee health and medical records,Employee health and medical re,Item,Current,Finalized,,These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.,These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes\, Family Medical Leave Act records\, physical or psychological evaluations\, or any other records related to an employee's fitness for duty.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1968,,,,,,,1968,"These records document an employee's health and medical history as it relates to their employment. They may include doctor's notes, Family Medical Leave Act records, physical or psychological evaluations, or any other records related to an employee's fitness for duty.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Archaeological project records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Archaeological project records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876034281472,,,,,,,,,,,,,,,,,,,,GRSItem-21492,,No,,,,Archaeological project records,,,,,,"These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.",,,No,,,,,,,,,,,,,,,,,,,16584,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022-01-25,,,,,21492,,,,,,,,,,,,,,,,,,,,"These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.",,,,,,,,,,,,,,,,,16584,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16584,,,,,,2022-01-25T00:00:00Z,,,,,,,GRS-16584,,,,,,,,,,,,,,,,,,,,,,,,,,2022-01-25,,,,,,,,,"These are records of archaeological projects undertaken by a government agency. They may include narrative reports, photographs, field notes, descriptions, and related information, as well as contextual information about the project.",,,,Archaeological project records,,,,,"These are records of archaeological projects undertaken by a government agency. They may include narrative reports, photographs, field notes, descriptions, and related information, as well as contextual information about the project.",,,,,,,,,,,,,"GRS-16584,16584,Archaeological project records,Archaeological project records,Item,Current,Finalized,These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.,These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.",,,,,,,,,,,,,,,,,,,,,,Records Management Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"GRS-16584,16584,Archaeological project records,Archaeological project records,Item,Current,Finalized,These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.,These are records of archaeological projects undertaken by a government agency. They may include narrative reports\, photographs\, field notes\, descriptions\, and related information\, as well as contextual information about the project.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16584,,,,,,,16584,"These are records of archaeological projects undertaken by a government agency. They may include narrative reports, photographs, field notes, descriptions, and related information, as well as contextual information about the project.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-370,,,,21455,,,,,,,Warrant working files,,,,Item,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876035330048,,,,,,,,,,,,,,,,,,,,GRSItem-21454,,No,Private,,,Warrant working files,,,,,,",These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.",,,No,,,,,,,Warrant records,,,,,,,,,,,,00368,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21454,,,,,,,,,,,,,,,,,,,,"These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.",,,,,,,,Law Enforcement,,,,,,,,,368,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-16-52,,,,,,,,,,,,,,,,,,2020-10-05T00:00:00Z,,,,00368,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-368,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-05,,,,,,,,,"These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses, phone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,Warrant working files,,,,,"These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses, phone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,,,,,,,,,,"CO-16-52,GRS-368,368,2,Warrant working files,Warrant working files,Item,Discontinued,Finalized,,These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-370,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-52,GRS-368,368,2,Warrant working files,Warrant working files,Item,Discontinued,Finalized,,These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses\, phone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,368,,,,,,,368,"These are used in the processing and serving of warrants by the sheriff's office. They usually include addresses, phone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21455,,,,,,Inactive,
"",,,,,,"Retention was 75 years with a text entry stating ""transfer to Archives"". Retention was changed to permanent to capture disposition for reporting.?????",,,,,0.094103105,,,,,,,,,,,Wills and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,Legal value is based on Utah Code 75-2-901 which was repealed in 2017. The historical appraisal is based on genealogical research value.,,,,Wills and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876037427200,,,,,,,,,,,,,,,,,,,,GRSItem-21476,,No,Public,,,Wills and indexes,,,,,,"Retention was 75 years with a text entry stating ""transfer to Archives"". Retention was changed to permanent to capture disposition for reporting.?????,Legal value is based on Utah Code 75-2-901 which was repealed in 2017. The historical appraisal is based on genealogical research value.,These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.",,,No,,,,,,,,,,,,,,,,,,,00280,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain until resolution of issue. Transfer records to the archives.,,,,,,,,,,Legal value is based on Utah Code 75-2-901 which was repealed in 2017. The historical appraisal is based on genealogical research value.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21476,,,,,,,,,,,,,,,,,,,,"These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.",,,,,,,,Clerk,,,,,,,,,280,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,CO-14-37,,,,,,,,,,,,,,,,,,,,,,00280,,,,,,2018-11-14T00:00:00Z,,,,,,,GRS-280,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-05,,,,,,,,,"These wills were stored by the clerk for safekeeping, as per Utah Code 75-2-901(2016). As a service to county residents, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed, these records may still exist and should follow this schedule.",,,,Wills and indexes,,,,,"These wills were stored by the clerk for safekeeping, as per Utah Code 75-2-901(2016). As a service to county residents, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed, these records may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-37,GRS-280,280,3,Wills and indexes,Wills and indexes,Item,Current,Finalized,Retention was 75 years with a text entry stating ""transfer to Archives"". Retention was changed to permanent to capture disposition for reporting.?????,Legal value is based on Utah Code 75-2-901 which was repealed in 2017. The historical appraisal is based on genealogical research value.,These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.,These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,3,,,,,,,Permanent. Retain until resolution of issue. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-37,GRS-280,280,3,Wills and indexes,Wills and indexes,Item,Current,Finalized,Retention was 75 years with a text entry stating ""transfer to Archives"". Retention was changed to permanent to capture disposition for reporting.?????,Legal value is based on Utah Code 75-2-901 which was repealed in 2017. The historical appraisal is based on genealogical research value.,These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.,These wills were stored by the clerk for safekeeping\, as per Utah Code 75-2-901(2016). As a service to county residents\, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed\, these records may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,280,,,,,,,280,"These wills were stored by the clerk for safekeeping, as per Utah Code 75-2-901(2016). As a service to county residents, the county clerk may store and index wills filed by residents for security purposes until needed or retrieved. Although this process is no longer followed, these records may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Administrative rule records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,These records have legal value as the governmental entity maintains a copy of the record per Utah Code 63G-3-201(7)(d)(2018).,,,,Administrative rule records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876039524352,,,,,,,,,,,,,,,,,,,,GRSItem-21485,,No,Public,,,Administrative rule records,,,,,,"These records have legal value as the governmental entity maintains a copy of the record per Utah Code 63G-3-201(7)(d)(2018).,Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",,,No,,,,,,,,,,,,,,,,,,,01692,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have legal value as the governmental entity maintains a copy of the record per Utah Code 63G-3-201(7)(d)(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,21485,,,,,,,,,,,,,,,,,,,,"Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",,,,,,,,Administrative,,,,,,,,,1692,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-1-42,,,,,,,,,,,,,,,,,,,,,,01692,,,,,,2021-07-07T00:00:00Z,,,,,,,GRS-1692,,,,,,,,,,,,,,,,,,,,,,,,,,2021-07-07,,,,,,,,,"Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act, Title 63G, Chapter 3, including copies of ""(a) the proposed rule, change in the proposed rule, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",,,,Administrative rule records,,,,,"Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act, Title 63G, Chapter 3, including copies of ""(a) the proposed rule, change in the proposed rule, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",,,,,,,,,,,,,"SG-1-42,GRS-1692,1692,1,Administrative rule records,Administrative rule records,Item,Current,Finalized,These records have legal value as the governmental entity maintains a copy of the record per Utah Code 63G-3-201(7)(d)(2018).,Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.,Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-42,GRS-1692,1692,1,Administrative rule records,Administrative rule records,Item,Current,Finalized,These records have legal value as the governmental entity maintains a copy of the record per Utah Code 63G-3-201(7)(d)(2018).,Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.,Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1692,,,,,,,1692,"Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act, Title 63G, Chapter 3, including copies of ""(a) the proposed rule, change in the proposed rule, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from 'administrative need ends\, provided there is no pending investigation' to 'resolution of issue' to meet new schedule requirements.",,,,Yes,0.094103105,,,,,,,,,,,Surveillance recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Surveillance recordings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"security camera,security camera system,security videos,Dash cam,Camera,Vehicle,Video footage",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876040572928,,,,,,,,,,,,,,,,,,,,GRSItem-21467,,No,Protected,,,Surveillance recordings,,,,,,"Retention wording changed from 'administrative need ends\, provided there is no pending investigation' to 'resolution of issue' to meet new schedule requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.",,,No,,,,,,,,,,,,,,,,,,,02021,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,21467,,,,,,,,,,,,,,,,,,,,"These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.",,,,,,,,Security Services,,,,,,,,,2021,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-16-17,,,,,,,,,,,,,,,,,,,,,,02021,,,,,,2021-02-23T00:00:00Z,,,,,,,GRS-2021,,,,,,,,,,,,,,,,,,,,,,,,,,2021-02-23,,,,,,,,,"These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage, please use GRS-2027 Dispatch and patrol records.",,,,Surveillance recordings,,,,,"These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage, please use GRS-2027 Dispatch and patrol records.",,,,,,,,,,,,,"SG-16-17,GRS-2021,2021,3,Surveillance recordings,Surveillance recordings,Item,Current,Finalized,Retention wording changed from 'administrative need ends\, provided there is no pending investigation' to 'resolution of issue' to meet new schedule requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.,These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.,Protected,security camera,security camera system,security videos,Dash cam,Camera,Vehicle,Video footage,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,Records Management Committee,,,,,3,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-17,GRS-2021,2021,3,Surveillance recordings,Surveillance recordings,Item,Current,Finalized,Retention wording changed from 'administrative need ends\, provided there is no pending investigation' to 'resolution of issue' to meet new schedule requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.,These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage\, please use GRS-2027 Dispatch and patrol records.,Protected,security camera,security camera system,security videos,Dash cam,Camera,Vehicle,Video footage,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2021,,,,,,,2021,"These records consist of surveillance used to record activity on government property or involving government vehicles. Incidents requiring further evaluation are not included. For law enforcement dash-cam or body-cam footage, please use GRS-2027 Dispatch and patrol records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Service record cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Service record cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876042670080,,,,,,,,,,,,,,,,,,,,GRSItem-21487,,No,Public,,,Service record cards,,,,,,"Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.",,,No,,,,,,,,,,,,,,,,,,,01949,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21487,,,,,,,,,,,,,,,,,,,,"Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.",,,,,,,,Human Resources,,,,,,,,,1949,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SG-11-46,,,,,,,,,,,,,,,,,,,,,,01949,,,,,,2021-07-13T00:00:00Z,,,,,,,GRS-1949,,,,,,,,,,,,,,,,,,,,,,,,,,2021-07-13,,,,,,,,,"Cards for employees separated or transferred. These records are no longer being actively created, though they may still exist and should follow this schedule.",,,,Service record cards,,,,,"Cards for employees separated or transferred. These records are no longer being actively created, though they may still exist and should follow this schedule.",,,,,,,,,,,,,"SG-11-46,GRS-1949,1949,2,Service record cards,Service record cards,Item,Current,Finalized,Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.,Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,2,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-46,GRS-1949,1949,2,Service record cards,Service record cards,Item,Current,Finalized,Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.,Cards for employees separated or transferred. These records are no longer being actively created\, though they may still exist and should follow this schedule.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1949,,,,,,,1949,"Cards for employees separated or transferred. These records are no longer being actively created, though they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Family history cards (census cards),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Family history cards (census cards),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876045815808,,,,,,,,,,,,,,,,,,,,GRSItem-21480,,No,Private,,,Family history cards (census cards),,,,,,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.",,,No,,,,,,,,,,,,,,,,,,,01391,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21480,,,,,,,,,,,,,,,,,,,,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.",,,,,,,,Education,,,,,,,,,1391,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,SD-9-4,,,,,,,,,,,,,,,,,,,,,,01391,,,,,,2021-05-12T00:00:00Z,,,,,,,GRS-1391,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-12,,,,,,,,,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s, 1960s, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date, parents' names and address, children's names, gender, and ages. Although these records are no longer created, they may still exist and should follow this schedule.",,,,Family history cards (census c,,,,,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s, 1960s, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date, parents' names and address, children's names, gender, and ages. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"SD-9-4,GRS-1391,1391,3,Family history cards (census cards),Family history cards (census c,Item,Current,Finalized,These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.,These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.,Private,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,3,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-9-4,GRS-1391,1391,3,Family history cards (census cards),Family history cards (census c,Item,Current,Finalized,These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.,These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages. Although these records are no longer created\, they may still exist and should follow this schedule.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1391,,,,,,,1391,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s, 1960s, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date, parents' names and address, children's names, gender, and ages. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning and cadastre records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,"GRS-725,GRS-2595",,,,"725,2595",,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environments.",,,,Planning and cadastre records,,,,Item,"Planning and cadastre records,Planning and cadastre records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876047912960,,,,,,,,,,,,,,,,,,,,GRSItem-21506,,No,Public,,,Planning and cadastre records,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environments.,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.",,,No,,,,,,,"Planning and cadastre records,Planning and cadastre records",,,,,,,,,,,,01246,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,21506,,,,,,,,,,,,,,,,,,,,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,,,,,,,,Geospatial Data Sets,,,,,,,,,1246,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,MUN-27-4,,,,,,,,,,,,,,,,,,2022-05-04T00:00:00Z,,,,01246,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1246,,,,,,,,,,,,,,,,,,,,,,,,,,2022-05-04,,,,,,,,,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,,,,Planning and cadastre records,,,,,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,,,,,,,,,,,,,"MUN-27-4,GRS-1246,1246,1,Planning and cadastre records,Planning and cadastre records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environments.,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,"GRS-725,GRS-2595",,,,,Geospatial Data Sets,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-4,GRS-1246,1246,1,Planning and cadastre records,Planning and cadastre records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environments.,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1246,,,,,,,1246,These geospatial records contain information pertaining to reference locations (or points on the earth) and planning and zoning information.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"725,2595",,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Land use lease agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Land use lease agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876056301568,,,,,,,,,,,,,,,,,,,,GRSItem-21514,,No,,,,Land use lease agreements,,,,,,"These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.",,,No,,,,,,,,,,,,,,,,,,,16587,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022-09-26,,,,,21514,,,,,,,,,,,,,,,,,,,,"These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.",,,,,,,,,,,,,,,,,16587,,,,,,,,2024-11-07T17:01:14.606Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16587,,,,,,2022-09-26T00:00:00Z,,,,,,,GRS-16587,,,,,,,,,,,,,,,,,,,,,,,,,,2022-09-26,,,,,,,,,"These records are land use lease agreements and related documentation. The agreements may be related to mineral, oil, industrial, energy, agricultural, or other special uses.",,,,Land use lease agreements,,,,,"These records are land use lease agreements and related documentation. The agreements may be related to mineral, oil, industrial, energy, agricultural, or other special uses.",,,,,,,,,,,,,"GRS-16587,16587,Land use lease agreements,Land use lease agreements,Item,Current,Finalized,These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.,These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.",,,,,,,,,,,,,,,,,,,,,,Records Management Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"GRS-16587,16587,Land use lease agreements,Land use lease agreements,Item,Current,Finalized,These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.,These records are land use lease agreements and related documentation. The agreements may be related to mineral\, oil\, industrial\, energy\, agricultural\, or other special uses.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16587,,,,,,,16587,"These records are land use lease agreements and related documentation. The agreements may be related to mineral, oil, industrial, energy, agricultural, or other special uses.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Accounts receivable invoices,Food service purchase orders and extended bids,Inmate jail reimbursement billings,Purchase orders,Supply requisitions,Warehouse purchase requisitions,Warrant requests,Gasoline sales tickets",,,,,,,,,,0.094103105,,,,,,,,,,,Purchasing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Purchasing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876063641600,,,,,,,,,,,,,,,,,,,,GRSItem-21562,,No,,,,Purchasing records,,,,,,"These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.",,,No,,,,,,,,,,,,,,,,,,,16595,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-11-27,,,,,21562,,,,,,,,,,,"SG-6(229)-1,SG-6(229)-15,SG-6(229)-16,SG-6(229)-19,SG-6(229)-20,SG-6(229)-23,SG-6(229)-24,SG-5(229)-9",,,,,,,,,"These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.",,,,,,,,,,,,,,,,,16595,,,,,,"GRS-2309,GRS-2323,GRS-2324,GRS-2327,GRS-2328,GRS-2331,GRS-2332,GRS-2289",,2024-11-07T17:01:14.606Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16595,,,,,,2023-11-27T00:00:00Z,,,,,,,GRS-16595,,,,,,,,,,,,,,,,,,,,,,,,,,2023-11-27,,,,,,,,,"These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered, requesting party, name of vendor, delivery and payment details.",,,,Purchasing records,,,,,"These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered, requesting party, name of vendor, delivery and payment details.",,,,,,,,,,,,,"GRS-16595,16595,Purchasing records,Purchasing records,Item,Current,Finalized,These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.,These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.",,,,"21581,21582,21583,21584,21585,21586,21587,21588",,,,,,,,,,,,,,,,,,Records Management Committee,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16595,16595,Purchasing records,Purchasing records,Item,Current,Finalized,These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.,These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered\, requesting party\, name of vendor\, delivery and payment details.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16595,,,,,,,16595,"These records document the purchase of equipment and other materials made by the department. Information includes a description of the item being ordered, requesting party, name of vendor, delivery and payment details.",,,,,,,,,,,,,,,,,"Accounts receivable invoices,Food service purchase orders and extended bids,Inmate jail reimbursement billings,Purchase orders,Supply requisitions,Warehouse purchase requisitions,Warrant requests,Gasoline sales tickets,SG-6(229)-1,SG-6(229)-15,SG-6(229)-16,SG-6(229)-19,SG-6(229)-20,SG-6(229)-23,SG-6(229)-24,SG-5(229)-9,GRS-2309,GRS-2323,GRS-2324,GRS-2327,GRS-2328,GRS-2331,GRS-2332,GRS-2289",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase order,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase order,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872407257089,,,,,,,,,,,,,,,,,,,,GRSItem-20527,,No,Public,,,Purchase order,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01365,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20527,,,,,,,,,,,,,,,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,1365,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SD-7-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01365,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1365,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,Purchase order,,,,,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,"SD-7-7,GRS-1365,1365,1,Purchase order,Purchase order,Item,Discontinued,Finalized,These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-7,GRS-1365,1365,1,Purchase order,Purchase order,Item,Discontinued,Finalized,These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1365,,,,,,,1365,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,Retention wording 'after the election' removed to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Municipal election records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,Municipal election records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Declaration of Candidacy,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872408305665,,,,,,,,,,,,,,,,,,,,GRSItem-20567,,No,Public,,,Municipal election records,,,,,,"Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.",,,No,,,,,,,,,,,,,,,,,,,01019,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20567,,,,,,,,,,,,,,,,,,,,"These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.",,,,,,,,Clerk,,,,,,,,,1019,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-18-14,,,,,,,,,,,,,,,,,,,,,,01019,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1019,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots, returns, canvasses, and campaign financial disclosure statements, which have separate retention schedules.",,,,Municipal election records,,,,,"These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots, returns, canvasses, and campaign financial disclosure statements, which have separate retention schedules.",,,,,,,,,,,,,"MUN-18-14,GRS-1019,1019,1,Municipal election records,Municipal election records,Item,Current,Finalized,Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.,Public,Declaration of Candidacy,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-14,GRS-1019,1019,1,Municipal election records,Municipal election records,Item,Current,Finalized,Retention wording 'after the election' removed to meet new language requirements.,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, canvasses\, and campaign financial disclosure statements\, which have separate retention schedules.,Public,Declaration of Candidacy,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1019,,,,,,,1019,"These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots, returns, canvasses, and campaign financial disclosure statements, which have separate retention schedules.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase requisition files (fi-1),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase requisition files (fi-1),,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872410402816,,,,,,,,,,,,,,,,,,,,GRSItem-20530,,No,Public,,,Purchase requisition files (fi-1),,,,,,Requisitions for supplies and equipment for current inventory.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01984,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,20530,,,,,,,,,,,,,,,,,,,,Requisitions for supplies and equipment for current inventory.,,,,,,,,Purchasing,,,,,,,,,1984,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SG-13-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01984,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1984,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,Requisitions for supplies and equipment for current inventory.,,,,Purchase requisition files (fi,,,,,Requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,"SG-13-10,GRS-1984,1984,1,Purchase requisition files (fi-1),Purchase requisition files (fi,Item,Discontinued,Finalized,Requisitions for supplies and equipment for current inventory.,Requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-10,GRS-1984,1984,1,Purchase requisition files (fi-1),Purchase requisition files (fi,Item,Discontinued,Finalized,Requisitions for supplies and equipment for current inventory.,Requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1984,,,,,,,1984,Requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",Exposure reports,,,,,,,,,,0.094103105,,,,,,,,,,,Exposure reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Exposure reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872419840000,,,,,,,,,,,,,,,,,,,,GRSItem-20650,,No,Private,,,Exposure reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",,,No,,,,,,,,,,,,,,,,,,,00454,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 30 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20650,,,,,,,,,,,MUN-26-10,,,,,,,,,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",,,,,,,,Fire Department,,,,,,,,,454,,,,,,GRS-1227,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-9,,,,,,,,,,,,,,,,,,,,,,00454,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-454,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, name and type of occupancy, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,Exposure reports,,,,,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, name and type of occupancy, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,,,,,,,,,,"CO-22-9,GRS-454,454,1,Exposure reports,Exposure reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,Private,Fire Department",,,,20651,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 30 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-9,GRS-454,454,1,Exposure reports,Exposure reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, name and type of occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,454,,,,,,,454,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, name and type of occupancy, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,,,,,,,,,,,,,,"Exposure reports,MUN-26-10,GRS-1227",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Questionable cases dispatch recordings,,,,,,,,,,0.094103105,,,,,,,,,,,Questionable cases dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Questionable cases dispatch recordings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,911,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872429277185,,,,,,,,,,,,,,,,,,,,GRSItem-20654,,No,Public,,,Questionable cases dispatch recordings,,,,,,",These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.",,,No,,,,,,,,,,,,,,,,,,,00467,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20654,,,,,,,,,,,MUN-26-19,,,,,,,,,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,,,,,,,,Fire Department,,,,,,,,,467,,,,,,GRS-1236,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-22,,,,,,,,,,,,,,,,,,,,,,00467,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-467,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,,,,Questionable cases dispatch re,,,,,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,,,,,,,,,,,,,"CO-22-22,GRS-467,467,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Current,Finalized,,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,Public,911,Fire Department",,,,20655,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-22,GRS-467,467,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Current,Finalized,,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,Public,911,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,467,,,,,,,467,These are recordings containing portions of dispatch activity recordings concerning questionable cases. Recordings are made of all incoming and outgoing phone and radio calls received by the office.,,,,,,,,,,,,,,,,,"Questionable cases dispatch recordings,MUN-26-19,GRS-1236",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Exposure reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-454,,,,20650,,,,,,,Exposure reports,,,,Item,Exposure reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872433471489,,,,,,,,,,,,,,,,,,,,GRSItem-20651,,No,Private,,,Exposure reports,,,,,,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",,,No,,,,,,,Exposure reports,,,,,,,,,,,,01227,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 30 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20651,,,,,,,,,,,,,,,,,,,,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",,,,,,,,Fire Department,,,,,,,,,1227,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-26-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01227,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1227,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, occupancy type, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,Exposure reports,,,,,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, occupancy type, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,,,,,,,,,,"MUN-26-10,GRS-1227,1227,1,Exposure reports,Exposure reports,Item,Discontinued,Finalized,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,Private,Fire Department",,,,,,,,,,,,,,,GRS-454,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 30 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-10,GRS-1227,1227,1,Exposure reports,Exposure reports,Item,Discontinued,Finalized,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1227,,,,,,,1227,"This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, occupancy type, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20650,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Census information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Census information files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872435568641,,,,,,,,,,,,,,,,,,,,GRSItem-20670,,No,Public,,,Census information files,,,,,,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",,,No,,,,,,,,,,,,,,,,,,,00738,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20670,,,,,,,,,,,,,,,,,,,,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",,,,,,,,Administrative,,,,,,,,,738,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-1-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00738,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-738,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports, meet the requirements for Federal Revenue Sharing, and to make financial information available to the public.",,,,Census information files,,,,,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports, meet the requirements for Federal Revenue Sharing, and to make financial information available to the public.",,,,,,,,,,,,,"MUN-1-3,GRS-738,738,1,Census information files,Census information files,Item,Discontinued,Finalized,These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.,These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-3,GRS-738,738,1,Census information files,Census information files,Item,Discontinued,Finalized,These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.,These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,738,,,,,,,738,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports, meet the requirements for Federal Revenue Sharing, and to make financial information available to the public.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle assignment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-116,,,,20677,,,,,,,Vehicle assignment records,,,,Item,Vehicle assignment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872436617217,,,,,,,,,,,,,,,,,,,,GRSItem-20678,,No,Public,,,Vehicle assignment records,,,,,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",,,No,,,,,,,Vehicle assignment records,,,,,,,,,,,,00853,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20678,,,,,,,,,,,,,,,,,,,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",,,,,,,,Maintenance,,,,,,,,,853,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-7-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00853,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-853,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",,,,Vehicle assignment records,,,,,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",,,,,,,,,,,,,"MUN-7-8,GRS-853,853,1,Vehicle assignment records,Vehicle assignment records,Item,Discontinued,Finalized,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.,Public,Maintenance",,,,,,,,,,,,,,,GRS-116,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-8,GRS-853,853,1,Vehicle assignment records,Vehicle assignment records,Item,Discontinued,Finalized,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,853,,,,,,,853,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20677,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,County license books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of rights and obligations of groups, organizations, and governmental bodies despite the passage of time.",,,,County license books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872438714369,,,,,,,,,,,,,,,,,,,,GRSItem-20662,,No,Public,,,County license books,,,,,,"These records have historical value based on their evidence of rights and obligations of groups\, organizations\, and governmental bodies despite the passage of time.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,,No,,,,,,,,,,,,,,,,,,,00266,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of rights and obligations of groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20662,,,,,,,,,,,,,,,,,,,,"This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,,,,,,,Clerk,,,,,,,,,266,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-14-23,,,,,,,,,,,,,,,,,,,,,,00266,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-266,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,,,County license books,,,,,"This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,,,,,,,,,,,,"CO-14-23,GRS-266,266,1,County license books,County license books,Item,Current,Finalized,These records have historical value based on their evidence of rights and obligations of groups\, organizations\, and governmental bodies despite the passage of time.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-23,GRS-266,266,1,County license books,County license books,Item,Current,Finalized,These records have historical value based on their evidence of rights and obligations of groups\, organizations\, and governmental bodies despite the passage of time.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,266,,,,,,,266,"This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Owner project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-708,,,,20698,,,,,,,Owner project files,,,,Item,Owner project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872440811520,,,,,,,,,,,,,,,,,,,,GRSItem-20699,,No,Public,,,Owner project files,,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,No,,,,,,,Owner project files,,,,,,,,,,,,01194,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20699,,,,,,,,,,,,,,,,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,Redevelopment,,,,,,,,,1194,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-24-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01194,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1194,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,Owner project files,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,,,,,,"MUN-24-10,GRS-1194,1194,1,Owner project files,Owner project files,Item,Discontinued,Finalized,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-708,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-10,GRS-1194,1194,1,Owner project files,Owner project files,Item,Discontinued,Finalized,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1194,,,,,,,1194,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20698,,,,,,Inactive,
"",Vehicle assignment records,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle assignment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Vehicle assignment records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles,Fleet",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872442908672,,,,,,,,,,,,,,,,,,,,GRSItem-20677,,No,Public,,,Vehicle assignment records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.",,,No,,,,,,,,,,,,,,,,,,,00116,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20677,,,,,,,,,,,MUN-7-8,,,,,,,,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.",,,,,,,,Maintenance,,,,,,,,,116,,,,,,GRS-853,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-6-9,,,,,,,,,,,,,,,,,,,,,,00116,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-116,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by employees or officials.",,,,Vehicle assignment records,,,,,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by employees or officials.",,,,,,,,,,,,,"CO-6-9,GRS-116,116,1,Vehicle assignment records,Vehicle assignment records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.,Public,cars,vehicles,Fleet,Maintenance",,,,20678,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-9,GRS-116,116,1,Vehicle assignment records,Vehicle assignment records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.,These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by employees or officials.,Public,cars,vehicles,Fleet,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,116,,,,,,,116,"These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by employees or officials.",,,,,,,,,,,,,,,,,"Vehicle assignment records,MUN-7-8,GRS-853",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Nonresidential building plans,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Nonresidential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Nonresidential building plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872443957248,,,,,,,,,,,,,,,,,,,,GRSItem-20696,,No,Public,,,Nonresidential building plans,,,,,,",These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.,Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".",,,No,,,,,,,,,,,,,,,,,,,00442,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,"Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Retention statement used to say ""for historical reasons, agencies should contact the Archives before destroying any building plans"".",,,1991-12-01,,,,,20696,,,,,,,,,,,MUN-16-4,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.",,,,,,,,Building Inspection,,,,,,,,,442,,,,,,GRS-992,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-21-5,,,,,,,,,,,,,,,,,,,,,,00442,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-442,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes.",,,,Nonresidential building plans,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes.",,,,,,,,,,,,,"CO-21-5,GRS-442,442,1,Nonresidential building plans,Nonresidential building plans,Item,Current,Finalized,,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.,Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".,Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.,Public,Building Inspection",,,,20697,,,,,,,,,,,,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-21-5,GRS-442,442,1,Nonresidential building plans,Nonresidential building plans,Item,Current,Finalized,,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.,Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".,Retention statement used to say ""for historical reasons\, agencies should contact the Archives before destroying any building plans"".,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,442,,,,,,,442,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes.",,,,,,,,,,,,,,,,,"Nonresidential building plans,MUN-16-4,GRS-992",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bicycle registrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-448,,,,20703,,,,,,,Bicycle registrations,,,,Item,Bicycle registrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872446054401,,,,,,,,,,,,,,,,,,,,GRSItem-20705,,No,Private,,,Bicycle registrations,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,No,,,,,,,Bicycle registrations,,,,,,,,,,,,01219,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20705,,,,,,,,,,,,,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,Fire Department,,,,,,,,,1219,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-26-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01219,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1219,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,Bicycle registrations,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,"MUN-26-2,GRS-1219,1219,1,Bicycle registrations,Bicycle registrations,Item,Discontinued,Finalized,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Private,Fire Department",,,,,,,,,,,,,,,GRS-448,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-2,GRS-1219,1219,1,Bicycle registrations,Bicycle registrations,Item,Discontinued,Finalized,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1219,,,,,,,1219,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20703,,,,,,Inactive,
"","Municipal notary bond files,Notary bond files",,,,,,,,,,0.094103105,,,,,,,,,,,Notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for the duration of the bond.,,,,Notary bond files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872448151552,,,,,,,,,,,,,,,,,,,,GRSItem-20689,,No,Public,,,Notary bond files,,,,,,"Value of records is based on their usefulness for the duration of the bond.,These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00035,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for the duration of the bond.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-06-01,,,,,20689,,,,,,,,,,,"MUN-1-34,SD-1-16",,,,,,,,,"These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",,,,,,,,Administrative,,,,,,,,,35,,,,,,"GRS-767,GRS-1264",,2024-11-07T17:01:11.235Z,,,,,,,,,CO-1-35,,,,,,,,,,,,,,,,,,,,,,00035,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-35,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document employees providing service to county agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,Notary bond files,,,,,"These files document employees providing service to county agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,"CO-1-35,GRS-35,35,1,Notary bond files,Notary bond files,Item,Current,Finalized,Value of records is based on their usefulness for the duration of the bond.,These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,"20690,20691",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-35,GRS-35,35,1,Notary bond files,Notary bond files,Item,Current,Finalized,Value of records is based on their usefulness for the duration of the bond.,These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document employees providing service to county agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,35,,,,,,,35,"These files document employees providing service to county agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,,,,,"Municipal notary bond files,Notary bond files,MUN-1-34,SD-1-16,GRS-767,GRS-1264",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Municipal notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-35,,,,20689,,,,,,,Municipal notary bond files,,,,Item,Notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872449200128,,,,,,,,,,,,,,,,,,,,GRSItem-20690,,No,Public,,,Municipal notary bond files,,,,,,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",,,No,,,,,,,Notary bond files,,,,,,,,,,,,00767,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20690,,,,,,,,,,,,,,,,,,,,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",,,,,,,,Administrative,,,,,,,,,767,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-1-34,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00767,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-767,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,Municipal notary notary bond,,,,,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,"MUN-1-34,GRS-767,767,1,Municipal notary bond files,Municipal notary notary bond,Item,Discontinued,Finalized,These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,,,,,,,,,,,,GRS-35,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-34,GRS-767,767,1,Municipal notary bond files,Municipal notary notary bond,Item,Discontinued,Finalized,These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,767,,,,,,,767,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20689,,,,,,Inactive,
"",Recreational equipment records,,,,,,,,,,0.094103105,,,,,,,,,,,Recreational equipment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Recreational equipment records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872450248705,,,,,,,,,,,,,,,,,,,,GRSItem-20710,,No,Public,,,Recreational equipment records,,,,,,",These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,No,,,,,,,,,,,,,,,,,,,00645,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20710,,,,,,,,,,,MUN-19-4,,,,,,,,,"These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,Parks and Recreation,,,,,,,,,645,,,,,,GRS-1032,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-27-10,,,,,,,,,,,,,,,,,,,,,,00645,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-645,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group, name, address, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,Recreational equipment records,,,,,"These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group, name, address, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,,,,,,"CO-27-10,GRS-645,645,1,Recreational equipment records,Recreational equipment records,Item,Current,Finalized,,These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,Public,Parks and Recreation",,,,20711,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-10,GRS-645,645,1,Recreational equipment records,Recreational equipment records,Item,Current,Finalized,,These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,645,,,,,,,645,"These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group, name, address, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,,,,,,,,,,"Recreational equipment records,MUN-19-4,GRS-1032",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Patron requests,Student requests",,,,,,,,,,0.094103105,,,,,,,,,,,Library patron requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Library patron requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872451297280,,,,,,,,,,,,,,,,,,,,GRSItem-20738,,No,Private,,,Library patron requests,,,,,,",These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).",,,No,,,,,,,,,,,,,,,,,,,00516,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20738,,,,,,,,,,,"MUN-25-13,SD-13-7",,,,,,,,,"These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).",,,,,,,,Library,,,,,,,,,516,,,,,,"GRS-1211,GRS-1427",,2024-11-07T17:01:11.222Z,,,,,,,,,CO-24-13,,,,,,,,,,,,,,,,,,,,,,00516,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-516,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,Library patron requests,,,,,"These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,,,,,,,,,,"CO-24-13,GRS-516,516,1,Library patron requests,Library patron requests,Item,Current,Finalized,,These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,Private,Library",,,,"20739,20740",,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-13,GRS-516,516,1,Library patron requests,Library patron requests,Item,Current,Finalized,,These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,516,,,,,,,516,"These are requests by library patrons for materials currently checked out or to add new materials to the library collection. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,,,,,,,,,,,,,,"Patron requests,Student requests,MUN-25-13,SD-13-7,GRS-1211,GRS-1427",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Unapproved tank applications,,,,,,,,,,0.094103105,,,,,,,,,,,Unapproved tank applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Unapproved tank applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872452345856,,,,,,,,,,,,,,,,,,,,GRSItem-20754,,No,Public,,,Unapproved tank applications,,,,,,",These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,No,,,,,,,,,,,,,,,,,,,00464,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20754,,,,,,,,,,,MUN-26-22,,,,,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,Fire Department,,,,,,,,,464,,,,,,GRS-1239,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-19,,,,,,,,,,,,,,,,,,,,,,00464,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-464,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,Unapproved tank applications,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,,,,,,"CO-22-19,GRS-464,464,1,Unapproved tank applications,Unapproved tank applications,Item,Current,Finalized,,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,Public,Fire Department",,,,20753,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-19,GRS-464,464,1,Unapproved tank applications,Unapproved tank applications,Item,Current,Finalized,,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,464,,,,,,,464,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,,,,,,,,,,"Unapproved tank applications,MUN-26-22,GRS-1239",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Free and reduced meals applications,,,,,,,,,,0.094103105,,,,,,,,,,,Free and reduced meals applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Free and reduced meals applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872453394432,,,,,,,,,,,,,,,,,,,,GRSItem-20763,,No,Private,,,Free and reduced meals applications,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,No,,,,,,,,,,,,,,,,,,,01526,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20763,,,,,,,,,,,SD-12-3,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,Education,,,,,,,,,1526,,,,,,GRS-1415,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-19-18,,,,,,,,,,,,,,,,,,,,,,01526,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1526,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,Free and reduced meals applica,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,"SD-19-18,GRS-1526,1526,1,Free and reduced meals applications,Free and reduced meals applica,Item,Current,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,Education",,,,20762,,,,,,,,,,,,,,,,Education,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-18,GRS-1526,1526,1,Free and reduced meals applications,Free and reduced meals applica,Item,Current,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district\, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1526,,,,,,,1526,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district, which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,,,,,"Free and reduced meals applications,SD-12-3,GRS-1415",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Nonresidential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-442,,,,20696,,,,,,,Nonresidential building plans,,,,Item,Nonresidential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872455491585,,,,,,,,,,,,,,,,,,,,GRSItem-20697,,No,Public,,,Nonresidential building plans,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,No,,,,,,,Nonresidential building plans,,,,,,,,,,,,00992,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,20697,,,,,,,,,,,,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,Building Inspection,,,,,,,,,992,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-16-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00992,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-992,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,Nonresidential building plans,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,"MUN-16-4,GRS-992,992,2,Nonresidential building plans,Nonresidential building plans,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-442,,,,,Building Inspection,,Appraisal Committee,,,,,2,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-16-4,GRS-992,992,2,Nonresidential building plans,Nonresidential building plans,Item,Discontinued,Finalized,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,992,,,,,,,992,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20696,,,,,,Inactive,
"",Recreation program files,,,,,,,,,,0.094103105,,,,,,,,,,,Recreation program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Recreation program files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872457588736,,,,,,,,,,,,,,,,,,,,GRSItem-20706,,No,Public,,,Recreation program files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",,,No,,,,,,,,,,,,,,,,,,,00643,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20706,,,,,,,,,,,MUN-19-5,,,,,,,,,"These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",,,,,,,,Parks and Recreation,,,,,,,,,643,,,,,,GRS-1033,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-27-8,,,,,,,,,,,,,,,,,,,,,,00643,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-643,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",,,,Recreation program files,,,,,"These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",,,,,,,,,,,,,"CO-27-8,GRS-643,643,1,Recreation program files,Recreation program files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.,These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.,Public,Parks and Recreation",,,,20707,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-8,GRS-643,643,1,Recreation program files,Recreation program files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.,These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,643,,,,,,,643,"These program files document specific sponsored recreational programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",,,,,,,,,,,,,,,,,"Recreation program files,MUN-19-5,GRS-1033",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Reservation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-648,,,,20716,,,,,,,Reservation records,,,,Item,Reservation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872458637313,,,,,,,,,,,,,,,,,,,,GRSItem-20717,,No,Public,,,Reservation records,,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",,,No,,,,,,,Reservation records,,,,,,,,,,,,01034,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20717,,,,,,,,,,,,,,,,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",,,,,,,,Parks and Recreation,,,,,,,,,1034,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-19-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01034,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1034,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include date of request, name of group, number of people, name, address, and telephone number of requesting person, area and park requested, time, date, and amount paid.",,,,Reservation records,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include date of request, name of group, number of people, name, address, and telephone number of requesting person, area and park requested, time, date, and amount paid.",,,,,,,,,,,,,"MUN-19-6,GRS-1034,1034,1,Reservation records,Reservation records,Item,Discontinued,Finalized,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-648,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-6,GRS-1034,1034,1,Reservation records,Reservation records,Item,Discontinued,Finalized,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1034,,,,,,,1034,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include date of request, name of group, number of people, name, address, and telephone number of requesting person, area and park requested, time, date, and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Flood control permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-683,,,,20693,,,,,,,Flood control permit applications,,,,Item,Flood control permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872460734465,,,,,,,,,,,,,,,,,,,,GRSItem-20692,,No,Public,,,Flood control permit applications,,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,No,,,,,,,Flood control permit applications,,,,,,,,,,,,01178,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20692,,,,,,,,,,,,,,,,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,Public Works,,,,,,,,,1178,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-23-32,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01178,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1178,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,Flood control permit applicati,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,,,,,,"MUN-23-32,GRS-1178,1178,1,Flood control permit applications,Flood control permit applicati,Item,Discontinued,Finalized,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,Public,Public Works",,,,,,,,,,,,,,,GRS-683,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-32,GRS-1178,1178,1,Flood control permit applications,Flood control permit applicati,Item,Discontinued,Finalized,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1178,,,,,,,1178,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20693,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Promotional tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-923,,,,20702,,,,,,,Promotional tests,,,,Item,Promotional tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872462831617,,,,,,,,,,,,,,,,,,,,GRSItem-20701,,No,Protected,,,Promotional tests,,,,,,"These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",,,No,,,,,,,Promotional tests,,,,,,,,,,,,00177,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20701,,,,,,,,,,,,,,,,,,,,"These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",,,,,,,,Human Resources,,,,,,,,,177,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-8-33,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00177,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-177,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are tests taken by county employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,Promotional tests,,,,,"These are tests taken by county employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,,,,,,,,,,"CO-8-33,GRS-177,177,1,Promotional tests,Promotional tests,Item,Discontinued,Finalized,These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-923,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-33,GRS-177,177,1,Promotional tests,Promotional tests,Item,Discontinued,Finalized,These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,These are tests taken by county employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,177,,,,,,,177,"These are tests taken by county employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20702,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Free and reduced meals applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1526,,,,20763,,,,,,,Free and reduced meals applications,,,,Item,Free and reduced meals applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872463880192,,,,,,,,,,,,,,,,,,,,GRSItem-20762,,No,Private,,,Free and reduced meals applications,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.",,,No,,,,,,,Free and reduced meals applications,,,,,,,,,,,,01415,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20762,,,,,,,,,,,,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.",,,,,,,,Food Service,,,,,,,,,1415,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-12-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01415,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1415,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.",,,,Free and reduced meals applica,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.",,,,,,,,,,,,,"SD-12-3,GRS-1415,1415,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.,Private,Food Service",,,,,,,,,,,,,,,GRS-1526,,,,,Food Service,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-3,GRS-1415,1415,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.,Private,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1415,,,,,,,1415,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official. These forms may either be maintained at the individual school or at the district level.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20763,,,,,,Inactive,
"",Enforcement case files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Enforcement case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Enforcement case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,violation noncompliance,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872465977344,,,,,,,,,,,,,,,,,,,,GRSItem-20778,,No,Public,,,Enforcement case files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.",,,No,,,,,,,,,,,,,,,,,,,00446,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20778,,,,,,,,,,,MUN-16-9,,,,,,,,,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,Building Inspection,,,,,,,,,446,,,,,,GRS-997,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-21-9,,,,,,,,,,,,,,,,,,,,,,00446,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-446,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,Enforcement case files,,,,,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,,,,,,"CO-21-9,GRS-446,446,1,Enforcement case files,Enforcement case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Public,violation noncompliance,Building Inspection",,,,20779,,,,,,,,,,,,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-21-9,GRS-446,446,1,Enforcement case files,Enforcement case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Public,violation noncompliance,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,446,,,,,,,446,These case files document housing and zoning complaints. They are used to document actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,,,,,,,,,,"Enforcement case files,MUN-16-9,GRS-997",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'after equipment returned' removed to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Recreational equipment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-645,,,,20710,,,,,,,Recreational equipment records,,,,Item,Recreational equipment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872467025920,,,,,,,,,,,,,,,,,,,,GRSItem-20711,,No,Public,,,Recreational equipment records,,,,,,"Retention wording 'after equipment returned' removed to meet new language requirements.,These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,No,,,,,,,Recreational equipment records,,,,,,,,,,,,01032,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20711,,,,,,,,,,,,,,,,,,,,"These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,Parks and Recreation,,,,,,,,,1032,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-19-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01032,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1032,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document recreational equipment (i.e. softball, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name, address, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,Recreational equipment records,,,,,"These records document recreational equipment (i.e. softball, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name, address, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,,,,,,"MUN-19-4,GRS-1032,1032,1,Recreational equipment records,Recreational equipment records,Item,Discontinued,Finalized,Retention wording 'after equipment returned' removed to meet new language requirements.,These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-645,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-4,GRS-1032,1032,1,Recreational equipment records,Recreational equipment records,Item,Discontinued,Finalized,Retention wording 'after equipment returned' removed to meet new language requirements.,These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1032,,,,,,,1032,"These records document recreational equipment (i.e. softball, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name, address, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20710,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Ticket stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Ticket stubs,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872468074496,,,,,,,,,,,,,,,,,,,,GRSItem-20723,,No,Public,,,Ticket stubs,,,,,,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,,,No,,,,,,,,,,,,,,,,,,,01037,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20723,,,,,,,,,,,,,,,,,,,,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,,,,,,,,Parks and Recreation,,,,,,,,,1037,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-19-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01037,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1037,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,,,,Ticket stubs,,,,,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,,,,,,,,,,,,,"MUN-19-9,GRS-1037,1037,1,Ticket stubs,Ticket stubs,Item,Discontinued,Finalized,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-9,GRS-1037,1037,1,Ticket stubs,Ticket stubs,Item,Discontinued,Finalized,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1037,,,,,,,1037,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""catalog closed"" to ""final action""",,,,,0.094103105,,,,,,,,,,,Shelf list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-520,,,,20735,,,,,,,Shelf list,,,,Item,Shelf list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872470171648,,,,,,,,,,,,,,,,,,,,GRSItem-20736,,No,Public,,,Shelf list,,,,,,"Retention changed from ""catalog closed"" to ""final action"",This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,No,,,,,,,Shelf list,,,,,,,,,,,,01215,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20736,,,,,,,,,,,,,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,,,,,,Library,,,,,,,,,1215,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-25-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01215,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1215,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,Shelf list,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,"MUN-25-17,GRS-1215,1215,1,Shelf list,Shelf list,Item,Discontinued,Finalized,Retention changed from ""catalog closed"" to ""final action"",This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,,,,,,,,,,,,GRS-520,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-17,GRS-1215,1215,1,Shelf list,Shelf list,Item,Discontinued,Finalized,Retention changed from ""catalog closed"" to ""final action"",This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1215,,,,,,,1215,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20735,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fire run reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-455,,,,20743,,,,,,,Fire run reports,,,,Item,Fire run reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872471220224,,,,,,,,,,,,,,,,,,,,GRSItem-20744,,No,Public,,,Fire run reports,,,,,,"These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.",,,No,,,,,,,Fire run reports,,,,,,,,,,,,01229,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20744,,,,,,,,,,,,,,,,,,,,"These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.",,,,,,,,Fire Department,,,,,,,,,1229,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01229,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1229,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,Fire run reports,,,,,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,,,,,,,,,,"MUN-26-12,GRS-1229,1229,1,Fire run reports,Fire run reports,Item,Discontinued,Finalized,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,Public,Fire Department",,,,,,,,,,,,,,,GRS-455,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-12,GRS-1229,1229,1,Fire run reports,Fire run reports,Item,Discontinued,Finalized,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1229,,,,,,,1229,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20743,,,,,,Inactive,
"",Supervisor's daily/weekly reports,,,,,,,,,,0.094103105,,,,,,,,,,,Supervisor's daily/weekly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Supervisor's daily/weekly reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872473317376,,,,,,,,,,,,,,,,,,,,GRSItem-20720,,No,Public,,,Supervisor's daily/weekly reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",,,No,,,,,,,,,,,,,,,,,,,00651,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20720,,,,,,,,,,,MUN-19-7,,,,,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",,,,,,,,Parks and Recreation,,,,,,,,,651,,,,,,GRS-1035,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-27-16,,,,,,,,,,,,,,,,,,,,,,00651,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-651,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,Supervisor's daily/weekly repo,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,,,,,,,,,,"CO-27-16,GRS-651,651,1,Supervisor's daily/weekly reports,Supervisor's daily/weekly repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,Public,Parks and Recreation",,,,20721,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-16,GRS-651,651,1,Supervisor's daily/weekly reports,Supervisor's daily/weekly repo,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,651,,,,,,,651,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,,,,,,,,,,,,,,"Supervisor's daily/weekly reports,MUN-19-7,GRS-1035",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Sewer line monitoring records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Sewer line monitoring records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872475414528,,,,,,,,,,,,,,,,,,,,GRSItem-20814,,No,Protected,,,Sewer line monitoring records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.",,,No,,,,,,,,,,,,,,,,,,,01137,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20814,,,,,,,,,,,,,,,,,,,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,,,,,,,,Public Utilities,,,,,,,,,1137,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-22-29,,,,,,,,,,,,,,,,,,,,,,01137,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1137,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,,,,Sewer line monitoring records,,,,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,,,,,,,,,,,,,"MUN-22-29,GRS-1137,1137,1,Sewer line monitoring records,Sewer line monitoring records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Protected,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-29,GRS-1137,1137,1,Sewer line monitoring records,Sewer line monitoring records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Protected,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1137,,,,,,,1137,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Packing sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Packing sheets,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872477511682,,,,,,,,,,,,,,,,,,,,GRSItem-20813,,No,Public,,,Packing sheets,,,,,,"These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.",,,No,,,,,,,,,,,,,,,,,,,01419,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20813,,,,,,,,,,,,,,,,,,,,"These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.",,,,,,,,Food Service,,,,,,,,,1419,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-12-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01419,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1419,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date, ticket number, page and run numbers, district name, number of boxes delivered, requisition number, original quantity ordered, quantity shipped, still on order, unit (case, bag, can), unit cost, total cost, item number, item description, and totals.",,,,Packing sheets,,,,,"These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date, ticket number, page and run numbers, district name, number of boxes delivered, requisition number, original quantity ordered, quantity shipped, still on order, unit (case, bag, can), unit cost, total cost, item number, item description, and totals.",,,,,,,,,,,,,"SD-12-7,GRS-1419,1419,1,Packing sheets,Packing sheets,Item,Discontinued,Finalized,These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.,These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-7,GRS-1419,1419,1,Packing sheets,Packing sheets,Item,Discontinued,Finalized,These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.,These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1419,,,,,,,1419,"These are packing lists accompanying all food purchases. They are used to verify shipments and receipt of food purchases. The lists include date, ticket number, page and run numbers, district name, number of boxes delivered, requisition number, original quantity ordered, quantity shipped, still on order, unit (case, bag, can), unit cost, total cost, item number, item description, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Green thumb program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-908,,,,20840,,,,,,,Green thumb program files,,,,Item,Experience works program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872479608833,,,,,,,,,,,,,,,,,,,,GRSItem-20839,,No,Private,,,Green thumb program files,,,,,,"These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.",,,No,,,,,,,Experience works program files,,,,,,,,,,,,00157,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20839,,,,,,,,,,,,,,,,,,,,"These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.",,,,,,,,Human Resources,,,,,,,,,157,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-8-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00157,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-157,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green thumb employment form, performance review forms, enrollee job description, work schedule, and medical examination form; memoranda, surveys and related correspondence.",,,,Green thumb program files,,,,,"These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green thumb employment form, performance review forms, enrollee job description, work schedule, and medical examination form; memoranda, surveys and related correspondence.",,,,,,,,,,,,,"CO-8-13,GRS-157,157,1,Green thumb program files,Green thumb program files,Item,Discontinued,Finalized,These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.,These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.,Private,Human Resources",,,,,,,,,,,,,,,GRS-908,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-13,GRS-157,157,1,Green thumb program files,Green thumb program files,Item,Discontinued,Finalized,These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.,These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green thumb employment form\, performance review forms\, enrollee job description\, work schedule\, and medical examination form; memoranda\, surveys and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,157,,,,,,,157,"These files document the county's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older Americans and rural communities in providing essential community services and promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S.?Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green thumb employment form, performance review forms, enrollee job description, work schedule, and medical examination form; memoranda, surveys and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20840,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inspection certificate purchase application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inspection certificate purchase application,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872481705984,,,,,,,,,,,,,,,,,,,,GRSItem-20824,,No,Public,,,Inspection certificate purchase application,,,,,,"This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.",,,No,,,,,,,,,,,,,,,,,,,00574,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20824,,,,,,,,,,,,,,,,,,,,"This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.",,,,,,,,Health,,,,,,,,,574,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-25-52,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00574,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-574,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name, station number, and telephone number of the inspection station; names of the owner, manager, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.",,,,Inspection certificate purchas,,,,,"This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name, station number, and telephone number of the inspection station; names of the owner, manager, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.",,,,,,,,,,,,,"CO-25-52,GRS-574,574,1,Inspection certificate purchase application,Inspection certificate purchas,Item,Discontinued,Finalized,This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.,This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-52,GRS-574,574,1,Inspection certificate purchase application,Inspection certificate purchas,Item,Discontinued,Finalized,This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.,This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name\, station number\, and telephone number of the inspection station; names of the owner\, manager\, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,574,,,,,,,574,"This is an application submitted by an inspection station owner to purchase inspection certificates from the local health department of inspection as required by UCA 41-6-163.6(6) (2012). The application includes the name, station number, and telephone number of the inspection station; names of the owner, manager, and purchaser; purchaser's association with the station; purchaser's address and telephone number; number of compliance certificates requested; a record of the confirmation of the order; amount of money received; and the number of certificates issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""items returned and late fees paid"" to 'resolution of issue'.",,,,,0.094103105,,,,,,,,,,,Library circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Library circulation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872484851712,,,,,,,,,,,,,,,,,,,,GRSItem-20871,,No,Private,,,Library circulation records,,,,,,"Retention changed from ""items returned and late fees paid"" to 'resolution of issue'.,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,No,,,,,,,,,,,,,,,,,,,00507,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,20871,,,,,,,,,,,,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,,,,,,Library,,,,,,,,,507,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-24-4,,,,,,,,,,,,,,,,,,,,,,00507,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-507,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-15,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,Library circulation records,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,"CO-24-4,GRS-507,507,2,Library circulation records,Library circulation records,Item,Current,Finalized,Retention changed from ""items returned and late fees paid"" to 'resolution of issue'.,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,2,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-4,GRS-507,507,2,Library circulation records,Library circulation records,Item,Current,Finalized,Retention changed from ""items returned and late fees paid"" to 'resolution of issue'.,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,507,,,,,,,507,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Americans with disabilities act records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-122,,,,21335,,,,,,,Americans with disabilities act records,,,,Item,Americans with Disabilities Act building records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872485900289,,,,,,,,,,,,,,,,,,,,GRSItem-20886,,No,Public,,,Americans with disabilities act records,,,,,,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,No,,,,,,,Americans with Disabilities Act building records,,,,,,,,,,,,00858,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20886,,,,,,,,,,,,,,,,,,,,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",,,,,,,,Maintenance,,,,,,,,,858,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-7-13,,,,,,,,,,,,,,,,,,2018-05-17T00:00:00Z,,,,00858,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-858,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,Americans with disabilities ac,,,,,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,"MUN-7-13,GRS-858,858,1,Americans with disabilities act records,Americans with disabilities ac,Item,Discontinued,Finalized,These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Maintenance",,,,,,,,,,,,,,,GRS-122,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 15 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-13,GRS-858,858,1,Americans with disabilities act records,Americans with disabilities ac,Item,Discontinued,Finalized,These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,858,,,,,,,858,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21335,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interlocal agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-686,,,,20857,,,,,,,Interlocal agreements,,,,Item,Interlocal agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872490094592,,,,,,,,,,,,,,,,,,,,GRSItem-20856,,No,Public,,,Interlocal agreements,,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",,,No,,,,,,,Interlocal agreements,,,,,,,,,,,,01180,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20856,,,,,,,,,,,,,,,,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",,,,,,,,Public Works,,,,,,,,,1180,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-23-34,,,,,,,,,,,,,,,,,,2018-04-26T00:00:00Z,,,,01180,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1180,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-26,,,,,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of the city and county representatives.",,,,Interlocal agreements,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of the city and county representatives.",,,,,,,,,,,,,"MUN-23-34,GRS-1180,1180,1,Interlocal agreements,Interlocal agreements,Item,Discontinued,Finalized,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.,Public,Public Works",,,,,,,,,,,,,,,GRS-686,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-34,GRS-1180,1180,1,Interlocal agreements,Interlocal agreements,Item,Discontinued,Finalized,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1180,,,,,,,1180,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of the city and county representatives.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20857,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal affairs unsubstantiated case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1969,,,,20865,,,,,,,Internal affairs unsubstantiated case files,,,,Item,Complaint investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872491143168,,,,,,,,,,,,,,,,,,,,GRSItem-20866,,No,Protected,,,Internal affairs unsubstantiated case files,,,,,,"These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).",,,No,,,,,,,Complaint investigation files,,,,,,,,,,,,00346,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20866,,,,,,,,,,,,,,,,,,,,"These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).",,,,,,,,Law Enforcement,,,,,,,,,346,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-16-30,,,,,,,,,,,,,,,,,,2018-05-01T00:00:00Z,,,,00346,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-346,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,"These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor, felony, homicide).",,,,Internal affairs unsubstantiat,,,,,"These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor, felony, homicide).",,,,,,,,,,,,,"CO-16-30,GRS-346,346,1,Internal affairs unsubstantiated case files,Internal affairs unsubstantiat,Item,Discontinued,Finalized,These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).,These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1969,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-30,GRS-346,346,1,Internal affairs unsubstantiated case files,Internal affairs unsubstantiat,Item,Discontinued,Finalized,These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).,These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor\, felony\, homicide).,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,346,,,,,,,346,"These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor, felony, homicide).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20865,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Corrected assessment roll,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Corrected assessment roll,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872493240320,,,,,,,,,,,,,,,,,,,,GRSItem-20815,,No,Public,,,Corrected assessment roll,,,,,,"These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.",,,No,,,,,,,,,,,,,,,,,,,00241,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20815,,,,,,,,,,,,,,,,,,,,"These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.",,,,,,,,Auditor,,,,,,,,,241,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-13-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00241,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-241,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date, serial number, property description, total evaluation, assessed valuation, total exemptions, value as corrected, and property tax amount due.",,,,Corrected assessment roll,,,,,"These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date, serial number, property description, total evaluation, assessed valuation, total exemptions, value as corrected, and property tax amount due.",,,,,,,,,,,,,"CO-13-17,GRS-241,241,1,Corrected assessment roll,Corrected assessment roll,Item,Discontinued,Finalized,These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.,These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-17,GRS-241,241,1,Corrected assessment roll,Corrected assessment roll,Item,Discontinued,Finalized,These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.,These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1\, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,241,,,,,,,241,"These rolls are a record of all property tax assessments within the county. The county auditor is required to correct the assessment roll to ""conform to the requirements of the county board of equalization and Commission"" and to deliver it to the county treasurer by November 1, (UCA 59-2-326 (2000)). The county auditor maintains a COPY for reference purposes and to respond to questions and complaints while the county treasurer maintains the permanent copy. The rolls include date, serial number, property description, total evaluation, assessed valuation, total exemptions, value as corrected, and property tax amount due.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Constitution and bylaws,City charter",,,,,"Retention wording ""after disbanding of committee"" removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Constitution and bylaws,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Constitution and bylaws,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872498483200,,,,,,,,,,,,,,,,,,,,GRSItem-20783,,No,Public,,,Constitution and bylaws,,,,,,"Retention wording ""after disbanding of committee"" removed to meet new language requirements.,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.",,,No,,,,,,,,,,,,,,,,,,,00043,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20783,,,,,,,,,,,"MUN-1-17,MUN-18-4",,,,,,,,,"These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.",,,,,,,,Administrative,,,,,,,,,43,,,,,,"GRS-752,GRS-1012",,2024-11-07T17:01:11.235Z,,,,,,,,,CO-1-43,,,,,,,,,,,,,,,,,,,,,,00043,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-43,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are the charters, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules.",,,,Constitution and bylaws,,,,,"These are the charters, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules.",,,,,,,,,,,,,"CO-1-43,GRS-43,43,1,Constitution and bylaws,Constitution and bylaws,Item,Current,Finalized,Retention wording ""after disbanding of committee"" removed to meet new language requirements.,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.,These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.,Public,Administrative",,,,"20784,20785",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-43,GRS-43,43,1,Constitution and bylaws,Constitution and bylaws,Item,Current,Finalized,Retention wording ""after disbanding of committee"" removed to meet new language requirements.,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.,These are the charters\, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,43,,,,,,,43,"These are the charters, and constitution and bylaws of governing bodies. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules.",,,,,,,,,,,,,,,,,"Constitution and bylaws,City charter,MUN-1-17,MUN-18-4,GRS-752,GRS-1012",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after hydrant removed"" to ""after final action"".",,,,,0.094103105,,,,,,,,,,,Hydrant maintenance card files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-457,,,,20798,,,,,,,Hydrant maintenance card files,,,,Item,Hydrant maintenance card files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872500580352,,,,,,,,,,,,,,,,,,,,GRSItem-20799,,No,Public,,,Hydrant maintenance card files,,,,,,"Retention changed from ""after hydrant removed"" to ""after final action"".,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.",,,No,,,,,,,Hydrant maintenance card files,,,,,,,,,,,,01231,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20799,,,,,,,,,,,,,,,,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.",,,,,,,,Fire Department,,,,,,,,,1231,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-14,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01231,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1231,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,Hydrant maintenance card files,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,,,,,,,,,,"MUN-26-14,GRS-1231,1231,1,Hydrant maintenance card files,Hydrant maintenance card files,Item,Discontinued,Finalized,Retention changed from ""after hydrant removed"" to ""after final action"".,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,Public,Fire Department",,,,,,,,,,,,,,,GRS-457,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-14,GRS-1231,1231,1,Hydrant maintenance card files,Hydrant maintenance card files,Item,Discontinued,Finalized,Retention changed from ""after hydrant removed"" to ""after final action"".,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1231,,,,,,,1231,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20798,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inventory records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Inventory records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872503726081,,,,,,,,,,,,,,,,,,,,GRSItem-20809,,No,Public,,,Inventory records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.",,,No,,,,,,,,,,,,,,,,,,,01360,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20809,,,,,,,,,,,,,,,,,,,,"These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.",,,,,,,,Purchasing,,,,,,,,,1360,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SD-7-2,,,,,,,,,,,,,,,,,,,,,,01360,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1360,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number, item description, names of suppliers, stock on hand, and ordering information.",,,,Inventory records,,,,,"These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number, item description, names of suppliers, stock on hand, and ordering information.",,,,,,,,,,,,,"SD-7-2,GRS-1360,1360,1,Inventory records,Inventory records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.,These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-2,GRS-1360,1360,1,Inventory records,Inventory records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.,These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number\, item description\, names of suppliers\, stock on hand\, and ordering information.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1360,,,,,,,1360,"These records are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. Information includes item number, item description, names of suppliers, stock on hand, and ordering information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Special assessment plats,,,,,,,,,,0.094103105,,,,,,,,,,,Special assessment plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Special assessment plats,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872504774656,,,,,,,,,,,,,,,,,,,,GRSItem-20837,,No,Public,,,Special assessment plats,,,,,,",These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",,,No,,,,,,,,,,,,,,,,,,,00691,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20837,,,,,,,,,,,MUN-23-18,,,,,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",,,,,,,,Public Works,,,,,,,,,691,,,,,,GRS-1164,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-29-24,,,,,,,,,,,,,,,,,,,,,,00691,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-691,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,Special assessment plats,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,,,,,,,,,,"CO-29-24,GRS-691,691,1,Special assessment plats,Special assessment plats,Item,Current,Finalized,,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,Public,Public Works",,,,20838,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-24,GRS-691,691,1,Special assessment plats,Special assessment plats,Item,Current,Finalized,,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,691,,,,,,,691,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,,,,,,,,,,,,,,"Special assessment plats,MUN-23-18,GRS-1164",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Hydrant maintenance inventories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-457,,,,20798,,,,,,,Hydrant maintenance inventories,,,,Item,Hydrant maintenance card files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872507920384,,,,,,,,,,,,,,,,,,,,GRSItem-20801,,No,Public,,,Hydrant maintenance inventories,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.",,,No,,,,,,,Hydrant maintenance card files,,,,,,,,,,,,01232,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20801,,,,,,,,,,,,,,,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.",,,,,,,,Fire Department,,,,,,,,,1232,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01232,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1232,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections, indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,Hydrant maintenance inventorie,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections, indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,,,,,,,,,,"MUN-26-15,GRS-1232,1232,1,Hydrant maintenance inventories,Hydrant maintenance inventorie,Item,Discontinued,Finalized,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,Public,Fire Department",,,,,,,,,,,,,,,GRS-457,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-15,GRS-1232,1232,1,Hydrant maintenance inventories,Hydrant maintenance inventorie,Item,Discontinued,Finalized,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections\, indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1232,,,,,,,1232,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections, indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20798,,,,,,Inactive,
"",Appraisal files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Assessor appraisal cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Assessor appraisal cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872508968960,,,,,,,,,,,,,,,,,,,,GRSItem-20832,,No,Public,,,Assessor appraisal cards,,,,,,"These records have historical value based on their evidence of the the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",,,No,,,,,,,,,,,,,,,,,,,00201,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20832,,,,,,,,,,,SG-6-1,,,,,,,,,"These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",,,,,,,,Assessor,,,,,,,,,201,,,,,,GRS-1776,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-11-1,,,,,,,,,,,,,,,,,,,,,,00201,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-201,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name, property address, serial number, legal description including acreage, improvements (size, quality of building, list of taxable features of improvement and photographs of improvements), assessed valuations for land and improvements, notes regarding Board of Equalization adjustments, and factoring worksheets.",,,,Assessor appraisal cards,,,,,"These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name, property address, serial number, legal description including acreage, improvements (size, quality of building, list of taxable features of improvement and photographs of improvements), assessed valuations for land and improvements, notes regarding Board of Equalization adjustments, and factoring worksheets.",,,,,,,,,,,,,"CO-11-1,GRS-201,201,1,Assessor appraisal cards,Assessor appraisal cards,Item,Current,Finalized,These records have historical value based on their evidence of the the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.,These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.,Public,Assessor",,,,20833,,,,,,,,,,,,,,,,Assessor,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-11-1,GRS-201,201,1,Assessor appraisal cards,Assessor appraisal cards,Item,Current,Finalized,These records have historical value based on their evidence of the the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.,These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,201,,,,,,,201,"These records contain the complete information on the appraisal and assessment of real property. Information includes the taxpayer's name, property address, serial number, legal description including acreage, improvements (size, quality of building, list of taxable features of improvement and photographs of improvements), assessed valuations for land and improvements, notes regarding Board of Equalization adjustments, and factoring worksheets.",,,,,,,,,,,,,,,,,"Appraisal files,SG-6-1,GRS-1776",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Survey drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-384,,,,21292,,,,,,,Survey drawings,,,,Item,Recorded surveys and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872511066112,,,,,,,,,,,,,,,,,,,,GRSItem-20847,,No,Public,,,Survey drawings,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",,,No,,,,,,,,,,,,,,,,,,,00695,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20847,,,,,,,,,,,,,,,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",,,,,,,,Public Works,,,,,,,,,695,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-29-28,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00695,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-695,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,Survey drawings,,,,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,,,,,,,,,,"CO-29-28,GRS-695,695,1,Survey drawings,Survey drawings,Item,Discontinued,Finalized,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-29-28,GRS-695,695,1,Survey drawings,Survey drawings,Item,Discontinued,Finalized,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,695,,,,,,,695,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Internal affairs unsubstantiated case files,,,,,"Retention wording changed from 'after end of employment or case is closed\, whichever is greater' to 'after separation or after case is closed\, whichever is greater' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Complaint investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Complaint investigation files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"employee investigation,employee,discipline,counseling,coaching,officer involved shooting",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872513163265,,,,,,,,,,,,,,,,,,,,GRSItem-20865,,No,Private,,,Complaint investigation files,,,,,,"Retention wording changed from 'after end of employment or case is closed\, whichever is greater' to 'after separation or after case is closed\, whichever is greater' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.",,,No,,,,,,,,,,,,,,,,,,,01969,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after separation, and then destroy records.
OR
Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,20865,,,,,,,,,,,CO-16-30,,,,,,,,,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,,,,,,,,"Human Resources,Law Enforcement",,,,,,,,,1969,,,,,,GRS-346,,2024-11-07T17:01:11.235Z,,,,,,,,,SG-11-66,,,,,,,,,,,,,,,,,,,,,,01969,,,,,,2018-05-01T00:00:00Z,,,,,,,GRS-1969,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,,,,Complaint investigation files,,,,,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,,,,,,,,,,,,,"SG-11-66,GRS-1969,1969,2,Complaint investigation files,Complaint investigation files,Item,Current,Finalized,Retention wording changed from 'after end of employment or case is closed\, whichever is greater' to 'after separation or after case is closed\, whichever is greater' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,Private,employee investigation,employee,discipline,counseling,coaching,officer involved shooting,Human Resources,Law Enforcement",,,,20866,,,,,,,,,,,,,,,,"Human Resources,Law Enforcement",,Appraisal Committee,,,,,2,,,,,,,"Retain for 7 years after separation, and then destroy records.
OR
Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-66,GRS-1969,1969,2,Complaint investigation files,Complaint investigation files,Item,Current,Finalized,Retention wording changed from 'after end of employment or case is closed\, whichever is greater' to 'after separation or after case is closed\, whichever is greater' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,Private,employee investigation,employee,discipline,counseling,coaching,officer involved shooting,Human Resources,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Human Resources,Law Enforcement",1969,,,,,,,1969,Initial documentation of complaints that result in an investigation of an employee but do not result in disciplinary action.,,,,,,,,,,,,,,,,,"Internal affairs unsubstantiated case files,CO-16-30,GRS-346",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Section 504 student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Section 504 is a civil rights law under the Rehabilitation Act of 1973 that is intended to protect students from discrimination because of disabilities. These are not part of an individualized education plan (IEP).,,,,Section 504 student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872514211841,,,,,,,,,,,,,,,,,,,,GRSItem-20880,,No,,,,Section 504 student records,,,,,,"Section 504 is a civil rights law under the Rehabilitation Act of 1973 that is intended to protect students from discrimination because of disabilities. These are not part of an individualized education plan (IEP).,These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.",,,No,,,,,,,,,,,,,,,,,,,16548,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Section 504 is a civil rights law under the Rehabilitation Act of 1973 that is intended to protect students from discrimination because of disabilities. These are not part of an individualized education plan (IEP).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-14,,,,,20880,,,,,,,,,,,,,,,,,,,,"These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.",,,,,,,,Education,,,,,,,,,16548,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16548,,,,,,2018-06-14T00:00:00Z,,,,,,,GRS-16548,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-14,,,,,,,,,"These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans, manifestation review records, parental information and correspondence, financial assistance, assessments and related records.",,,,Section 504 student records,,,,,"These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans, manifestation review records, parental information and correspondence, financial assistance, assessments and related records.",,,,,,,,,,,,,"GRS-16548,16548,Section 504 student records,Section 504 student records,Item,Current,Finalized,Section 504 is a civil rights law under the Rehabilitation Act of 1973 that is intended to protect students from discrimination because of disabilities. These are not part of an individualized education plan (IEP).,These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.,These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16548,16548,Section 504 student records,Section 504 student records,Item,Current,Finalized,Section 504 is a civil rights law under the Rehabilitation Act of 1973 that is intended to protect students from discrimination because of disabilities. These are not part of an individualized education plan (IEP).,These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.,These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans\, manifestation review records\, parental information and correspondence\, financial assistance\, assessments and related records.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,16548,,,,,,,16548,"These records document the progress and participation of students under Section 504 of the Rehabilitation Act. Records may include 504 plans, manifestation review records, parental information and correspondence, financial assistance, assessments and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after unconditional sale of property"" to ""after disposition of asset"".",,,,,0.094103105,,,,,,,,,,,Real estate acquisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1403,,,,21230,,,,,,,Real estate acquisition files,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872515260416,,,,,,,,,,,,,,,,,,,,GRSItem-20927,,No,Public,,,Real estate acquisition files,,,,,,"Retention changed from ""after unconditional sale of property"" to ""after disposition of asset"".,These records document the purchase of real property by the municipality. They include the contract and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00939,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20927,,,,,,,,,,,,,,,,,,,,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,,,,,,,,Purchasing,,,,,,,,,939,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-10-13,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,00939,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-939,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,,,,Real estate acquisition files,,,,,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,,,,,,,,,,,,,"MUN-10-13,GRS-939,939,1,Real estate acquisition files,Real estate acquisition files,Item,Discontinued,Finalized,Retention changed from ""after unconditional sale of property"" to ""after disposition of asset"".,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-13,GRS-939,939,1,Real estate acquisition files,Real estate acquisition files,Item,Discontinued,Finalized,Retention changed from ""after unconditional sale of property"" to ""after disposition of asset"".,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,939,,,,,,,939,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Encroachment agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-680,,,,20902,,,,,,,Encroachment agreements,,,,Item,Encroachment agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872516308993,,,,,,,,,,,,,,,,,,,,GRSItem-20901,,No,Public,,,Encroachment agreements,,,,,,"These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.",,,No,,,,,,,Encroachment agreements,,,,,,,,,,,,01175,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20901,,,,,,,,,,,,,,,,,,,,"These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.",,,,,,,,Public Works,,,,,,,,,1175,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-23-29,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,01175,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1175,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the city council chair and city manager.",,,,Encroachment agreements,,,,,"These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the city council chair and city manager.",,,,,,,,,,,,,"MUN-23-29,GRS-1175,1175,1,Encroachment agreements,Encroachment agreements,Item,Discontinued,Finalized,These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.,These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.,Public,Public Works",,,,,,,,,,,,,,,GRS-680,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-29,GRS-1175,1175,1,Encroachment agreements,Encroachment agreements,Item,Discontinued,Finalized,These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.,These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1175,,,,,,,1175,"These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the city council chair and city manager.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20902,,,,,,Inactive,
"",Equipment run logs,,,,,,,,,,0.094103105,,,,,,,,,,,Equipment run logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Equipment run logs,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872522600448,,,,,,,,,,,,,,,,,,,,GRSItem-20909,,No,Public,,,Equipment run logs,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.",,,No,,,,,,,,,,,,,,,,,,,00452,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20909,,,,,,,,,,,MUN-26-8,,,,,,,,,"These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.",,,,,,,,Fire Department,,,,,,,,,452,,,,,,GRS-1225,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-22-7,,,,,,,,,,,,,,,,,,,,,,00452,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-452,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurrence, address, run number, time in service, type of run, and equipment used.",,,,Equipment run logs,,,,,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurrence, address, run number, time in service, type of run, and equipment used.",,,,,,,,,,,,,"CO-22-7,GRS-452,452,1,Equipment run logs,Equipment run logs,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.,Public,Fire Department",,,,20908,,,,,,,,,,,,,,,,Fire Department,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-7,GRS-452,452,1,Equipment run logs,Equipment run logs,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurrence\, address\, run number\, time in service\, type of run\, and equipment used.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,452,,,,,,,452,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurrence, address, run number, time in service, type of run, and equipment used.",,,,,,,,,,,,,,,,,"Equipment run logs,MUN-26-8,GRS-1225",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Gas leak emissions check report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Gas leak emissions check report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872524697600,,,,,,,,,,,,,,,,,,,,GRSItem-20940,,No,Public,,,Gas leak emissions check report,,,,,,"This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.",,,No,,,,,,,,,,,,,,,,,,,00563,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20940,,,,,,,,,,,,,,,,,,,,"This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.",,,,,,,,Health,,,,,,,,,563,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-25-41,,,,,,,,,,,,,,,,,,2018-05-23T00:00:00Z,,,,00563,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-563,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-23,,,,,,,,,"This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name, number, and address of the station; the analyzer's brand name, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable, maintenance performed, etc.). This form was discontinued July 1, 1991.",,,,Gas leak emissions check repor,,,,,"This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name, number, and address of the station; the analyzer's brand name, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable, maintenance performed, etc.). This form was discontinued July 1, 1991.",,,,,,,,,,,,,"CO-25-41,GRS-563,563,1,Gas leak emissions check report,Gas leak emissions check repor,Item,Discontinued,Finalized,This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.,This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-41,GRS-563,563,1,Gas leak emissions check report,Gas leak emissions check repor,Item,Discontinued,Finalized,This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.,This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name\, number\, and address of the station; the analyzer's brand name\, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable\, maintenance performed\, etc.). This form was discontinued July 1\, 1991.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,563,,,,,,,563,"This is a monthly form submitted by inspection stations reporting that their emissions inspection equipment is operating properly. It ensures the accuracy of the data collected by the station. This form includes the name, number, and address of the station; the analyzer's brand name, model and serial number; the gas brand; the propane equivalency factor; the test date; the person performing the gas calibration and leak check; the cylinder pressure; the span gas concentration levels; the calibration port readings; the readjustment readings; the probe readings; the percentage difference; whether the machine passed or failed the check; and a record of any unusual occurrences during the month (analyzer inoperable, maintenance performed, etc.). This form was discontinued July 1, 1991.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utilities and communication records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-727,,,,20935,,,,,,,Utilities and communication records,,,,Item,Utilities and communication records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872538329088,,,,,,,,,,,,,,,,,,,,GRSItem-20936,,No,Public,,,Utilities and communication records,,,,,,"These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",,,No,,,,,,,Utilities and communication records,,,,,,,,,,,,01248,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20936,,,,,,,,,,,,,,,,,,,,"These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",,,,,,,,Geospatial Data Sets,,,,,,,,,1248,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-27-6,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01248,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1248,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,Utilities and communication re,,,,,"These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,,,,,,,,,,"MUN-27-6,GRS-1248,1248,1,Utilities and communication records,Utilities and communication re,Item,Discontinued,Finalized,These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-727,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-6,GRS-1248,1248,1,Utilities and communication records,Utilities and communication re,Item,Discontinued,Finalized,These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1248,,,,,,,1248,"These geospatial records contain information pertaining to utilities found in Utah municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20935,,,,,,Inactive,
"",Housing and urban development financial records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Housing and urban development financial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Housing and urban development financial records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872540426240,,,,,,,,,,,,,,,,,,,,GRSItem-20914,,No,Public,,,Housing and urban development financial records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).",,,No,,,,,,,,,,,,,,,,,,,00705,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20914,,,,,,,,,,,MUN-24-13,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).",,,,,,,,Redevelopment,,,,,,,,,705,,,,,,GRS-1197,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-30-7,,,,,,,,,,,,,,,,,,,,,,00705,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-705,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58? (1993)).",,,,Housing and urban development,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58? (1993)).",,,,,,,,,,,,,"CO-30-7,GRS-705,705,1,Housing and urban development financial records,Housing and urban development,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).,Public,Redevelopment",,,,20913,,,,,,,,,,,,,,,,Redevelopment,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-30-7,GRS-705,705,1,Housing and urban development financial records,Housing and urban development,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58? (1993)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,705,,,,,,,705,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58? (1993)).",,,,,,,,,,,,,,,,,"Housing and urban development financial records,MUN-24-13,GRS-1197",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transportation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-726,,,,20933,,,,,,,Transportation records,,,,Item,Transportation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872543571968,,,,,,,,,,,,,,,,,,,,GRSItem-20934,,No,Public,,,Transportation records,,,,,,"These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.",,,No,,,,,,,Transportation records,,,,,,,,,,,,01247,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20934,,,,,,,,,,,,,,,,,,,,"These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.",,,,,,,,Geospatial Data Sets,,,,,,,,,1247,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-27-5,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01247,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1247,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines, street locations, street names, and railroad routes.",,,,Transportation records,,,,,"These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines, street locations, street names, and railroad routes.",,,,,,,,,,,,,"MUN-27-5,GRS-1247,1247,1,Transportation records,Transportation records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.,These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-726,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-5,GRS-1247,1247,1,Transportation records,Transportation records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.,These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines\, street locations\, street names\, and railroad routes.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1247,,,,,,,1247,"These geospatial records contain information pertaining to the transportation routes in Utah municipalities. These include street centerlines, street locations, street names, and railroad routes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20933,,,,,,Inactive,
"",Homebound meals emergency cards,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Homebound cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Homebound cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872866533376,,,,,,,,,,,,,,,,,,,,GRSItem-20534,,No,Exempt,,,Homebound cards,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.",,,No,,,,,,,,,,,,,,,,,,,00405,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20534,,,,,,,,,,,CO-19-7,,,,,,,,,"These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.",,,,,,,,Aging and Adult Services,,,,,,,,,405,,,,,,GRS-407,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-19-5,,,,,,,,,,,,,,,,,,,,,,00405,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-405,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name, address and telephone number, days scheduled to receive meals, name and telephone number to contact in an emergency, physician's name and telephone number, date service started and date service canceled.",,,,Homebound cards,,,,,"These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name, address and telephone number, days scheduled to receive meals, name and telephone number to contact in an emergency, physician's name and telephone number, date service started and date service canceled.",,,,,,,,,,,,,"CO-19-5,GRS-405,405,1,Homebound cards,Homebound cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.,These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.,Exempt,Aging and Adult Services",,,,20535,,,,,,,,,,,,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-5,GRS-405,405,1,Homebound cards,Homebound cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.,These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service canceled.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,405,,,,,,,405,"These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes or in emergency situations. The cards include client's name, address and telephone number, days scheduled to receive meals, name and telephone number to contact in an emergency, physician's name and telephone number, date service started and date service canceled.",,,,,,,,,,,,,,,,,"Homebound meals emergency cards,CO-19-7,GRS-407",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after the election or until time has expired during which ballots could be contested"" to 'after final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Election ballots,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-262,,,,21399,,,,,,,Election ballots,,,,Item,County election ballots and returns,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872867581952,,,,,,,,,,,,,,,,,,,,GRSItem-20563,,No,Exempt,,,Election ballots,,,,,,"Retention wording changed from ""after the election or until time has expired during which ballots could be contested"" to 'after final action' to meet new language requirements.,These are the official ballots cast by voters in elections.",,,No,,,,,,,County election ballots and returns,,,,,,,,,,,,00258,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 22 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20563,,,,,,,,,,,,,,,,,,,,These are the official ballots cast by voters in elections.,,,,,,,,Clerk,,,,,,,,,258,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-14-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00258,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-258,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are the official ballots cast by voters in elections.,,,,Election ballots,,,,,These are the official ballots cast by voters in elections.,,,,,,,,,,,,,"CO-14-15,GRS-258,258,3,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording changed from ""after the election or until time has expired during which ballots could be contested"" to 'after final action' to meet new language requirements.,These are the official ballots cast by voters in elections.,These are the official ballots cast by voters in elections.,Exempt,Clerk",,,,,,,,,,,,,,,GRS-262,,,,,Clerk,,Appraisal Committee,,,,,3,,,,,,,"Retain for 22 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-15,GRS-258,258,3,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording changed from ""after the election or until time has expired during which ballots could be contested"" to 'after final action' to meet new language requirements.,These are the official ballots cast by voters in elections.,These are the official ballots cast by voters in elections.,Exempt,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,258,,,,,,,258,These are the official ballots cast by voters in elections.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21399,,,,,,Inactive,
"",Firearms inventory cards,,,,,Retention wording changed from 'after disposal of firearms' to 'final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Firearms inventory cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Firearms inventory cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872900087808,,,,,,,,,,,,,,,,,,,,GRSItem-20660,,No,Protected,,,Firearms inventory cards,,,,,,"Retention wording changed from 'after disposal of firearms' to 'final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",,,No,,,,,,,,,,,,,,,,,,,01081,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20660,,,,,,,,,,,CO-16-24,,,,,,,,,"These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",,,,,,,,Law Enforcement,,,,,,,,,1081,,,,,,GRS-340,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-21-27,,,,,,,,,,,,,,,,,,,,,,01081,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1081,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,Firearms inventory cards,,,,,"These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,,,,,,,,,,"MUN-21-27,GRS-1081,1081,1,Firearms inventory cards,Firearms inventory cards,Item,Current,Finalized,Retention wording changed from 'after disposal of firearms' to 'final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,Protected,Law Enforcement",,,,20661,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-27,GRS-1081,1081,1,Firearms inventory cards,Firearms inventory cards,Item,Current,Finalized,Retention wording changed from 'after disposal of firearms' to 'final action' to meet new language requirements.,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1081,,,,,,,1081,"These card files list all firearms in the law enforcement entity's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,,,,,,,,,,,,,,"Firearms inventory cards,CO-16-24,GRS-340",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Disposition records,,,,,"Historical information related to fixed assets is captured in the annual financial report. Inventory has an average of three years\, sometimes 3 years after disposal of property. UTA keeps inventories for property\, facilities and vehicles for 3 years after disposal. Property of a consumable/disposable nature are kept for a flat 10 years. Davis County only itemizes things here if they are over $5\,000. The general accountability of costs applied to fixed assets is part of the Comprehensive Annual Financial Report\, which is permanent. Salt Lake City uses general ledgers to capture this fixed asset information.",,,,Yes,0.094103105,,,,,,,,,,,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Fixed asset records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872902184960,,,,,,,,,,,,,,,,,,,,GRSItem-20653,,No,,,,Fixed asset records,,,,,,"Historical information related to fixed assets is captured in the annual financial report. Inventory has an average of three years\, sometimes 3 years after disposal of property. UTA keeps inventories for property\, facilities and vehicles for 3 years after disposal. Property of a consumable/disposable nature are kept for a flat 10 years. Davis County only itemizes things here if they are over $5\,000. The general accountability of costs applied to fixed assets is part of the Comprehensive Annual Financial Report\, which is permanent. Salt Lake City uses general ledgers to capture this fixed asset information.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00073,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after disposition of asset, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,20653,,,,,,,,,,,MUN-4-2,,,,,,,,,"These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.",,,,,,,,Facility Management,,,,,,,,,73,,,,,,GRS-805,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-4-6,,,,,,,,,,,,,,,,,,,,,,00073,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-73,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation, purchases, deprecation, inventories, and related records.",,,,Fixed asset records,,,,,"These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation, purchases, deprecation, inventories, and related records.",,,,,,,,,,,,,"CO-4-6,GRS-73,73,3,Fixed asset records,Fixed asset records,Item,Current,Finalized,Historical information related to fixed assets is captured in the annual financial report. Inventory has an average of three years\, sometimes 3 years after disposal of property. UTA keeps inventories for property\, facilities and vehicles for 3 years after disposal. Property of a consumable/disposable nature are kept for a flat 10 years. Davis County only itemizes things here if they are over $5\,000. The general accountability of costs applied to fixed assets is part of the Comprehensive Annual Financial Report\, which is permanent. Salt Lake City uses general ledgers to capture this fixed asset information.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.,These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.,Facility Management",,,,20652,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,3,,,,,,,"Retain for 10 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-6,GRS-73,73,3,Fixed asset records,Fixed asset records,Item,Current,Finalized,Historical information related to fixed assets is captured in the annual financial report. Inventory has an average of three years\, sometimes 3 years after disposal of property. UTA keeps inventories for property\, facilities and vehicles for 3 years after disposal. Property of a consumable/disposable nature are kept for a flat 10 years. Davis County only itemizes things here if they are over $5\,000. The general accountability of costs applied to fixed assets is part of the Comprehensive Annual Financial Report\, which is permanent. Salt Lake City uses general ledgers to capture this fixed asset information.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.,These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,73,,,,,,,73,"These records relate to tangible assets such as property and equipment owned by a governmental entity. Information includes substantiation, purchases, deprecation, inventories, and related records.",,,,,,,,,,,,,,,,,"Disposition records,MUN-4-2,GRS-805",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Materials test results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-687,,,,20671,,,,,,,Materials test results,,,,Item,Materials test results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872903233536,,,,,,,,,,,,,,,,,,,,GRSItem-20672,,No,Public,,,Materials test results,,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",,,No,,,,,,,Materials test results,,,,,,,,,,,,01181,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20672,,,,,,,,,,,,,,,,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",,,,,,,,Public Works,,,,,,,,,1181,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-23-35,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01181,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1181,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,Materials test results,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,,,,,,,,,,"MUN-23-35,GRS-1181,1181,1,Materials test results,Materials test results,Item,Discontinued,Finalized,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,Public,Public Works",,,,,,,,,,,,,,,GRS-687,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-35,GRS-1181,1181,1,Materials test results,Materials test results,Item,Discontinued,Finalized,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1181,,,,,,,1181,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20671,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recreation program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-643,,,,20706,,,,,,,Recreation program files,,,,Item,Recreation program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872910573568,,,,,,,,,,,,,,,,,,,,GRSItem-20707,,No,Public,,,Recreation program files,,,,,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",,,No,,,,,,,Recreation program files,,,,,,,,,,,,01033,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20707,,,,,,,,,,,,,,,,,,,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",,,,,,,,Parks and Recreation,,,,,,,,,1033,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-19-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01033,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1033,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",,,,Recreation program files,,,,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",,,,,,,,,,,,,"MUN-19-5,GRS-1033,1033,1,Recreation program files,Recreation program files,Item,Discontinued,Finalized,These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.,These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-643,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-5,GRS-1033,1033,1,Recreation program files,Recreation program files,Item,Discontinued,Finalized,These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.,These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1033,,,,,,,1033,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20706,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drug test positive results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1958,,,,20667,,,,,,,Drug test positive results,,,,Item,Drug test positive results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872911622144,,,,,,,,,,,,,,,,,,,,GRSItem-20668,,No,Private,,,Drug test positive results,,,,,,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",,,No,,,,,,,Drug test positive results,,,,,,,,,,,,00925,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,20668,,,,,,,,,,,,,,,,,,,,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",,,,,,,,Human Resources,,,,,,,,,925,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-9-41,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00925,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-925,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,Drug test positive results,,,,,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,,,,,,,,,,"MUN-9-41,GRS-925,925,1,Drug test positive results,Drug test positive results,Item,Discontinued,Finalized,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1958,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-41,GRS-925,925,1,Drug test positive results,Drug test positive results,Item,Discontinued,Finalized,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,925,,,,,,,925,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20667,,,,,,Inactive,
"","Fuel records,Gasoline sales tickets",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Fuel records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872912670720,,,,,,,,,,,,,,,,,,,,GRSItem-20687,,No,Public,,,Fuel records,,,,,,"Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.",,,No,,,,,,,,,,,,,,,,,,,00112,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20687,,,,,,,,,,,"MUN-7-5,CO-6-6",,,,,,,,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.",,,,,,,,Maintenance,,,,,,,,,112,,,,,,"GRS-850,GRS-113",,2024-11-07T17:01:11.676Z,,,,,,,,,CO-6-5,,,,,,,,,,,,,,,,,,,,,,00112,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-112,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel purchased or used.",,,,Fuel records,,,,,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel purchased or used.",,,,,,,,,,,,,"CO-6-5,GRS-112,112,1,Fuel records,Fuel records,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.,Public,Maintenance",,,,"20688,21315",,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-5,GRS-112,112,1,Fuel records,Fuel records,Item,Current,Finalized,Value of records based on their usefulness for carrying out the agency&rsquo;s current business.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel purchased or used.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,112,,,,,,,112,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel purchased or used.",,,,,,,,,,,,,,,,,"Fuel records,Gasoline sales tickets,MUN-7-5,CO-6-6,GRS-850,GRS-113",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bicycle registrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-448,,,,20703,,,,,,,Bicycle registrations,,,,Item,Bicycle registrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872913719296,,,,,,,,,,,,,,,,,,,,GRSItem-20704,,No,Public,,,Bicycle registrations,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,No,,,,,,,Bicycle registrations,,,,,,,,,,,,01063,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20704,,,,,,,,,,,,,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,Law Enforcement,,,,,,,,,1063,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-21-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01063,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1063,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,Bicycle registrations,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,"MUN-21-4,GRS-1063,1063,1,Bicycle registrations,Bicycle registrations,Item,Discontinued,Finalized,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-448,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-4,GRS-1063,1063,1,Bicycle registrations,Bicycle registrations,Item,Discontinued,Finalized,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1063,,,,,,,1063,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20703,,,,,,Inactive,
"",Recreational facility files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Recreational facility files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Recreational facility files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872914767872,,,,,,,,,,,,,,,,,,,,GRSItem-20712,,No,Public,,,Recreational facility files,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.",,,No,,,,,,,,,,,,,,,,,,,00646,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20712,,,,,,,,,,,MUN-19-11,,,,,,,,,"These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.",,,,,,,,Parks and Recreation,,,,,,,,,646,,,,,,GRS-1039,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-27-11,,,,,,,,,,,,,,,,,,,,,,00646,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-646,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document each recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, and photographs.",,,,Recreational facility files,,,,,"These files document each recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, and photographs.",,,,,,,,,,,,,"CO-27-11,GRS-646,646,1,Recreational facility files,Recreational facility files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.,These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.,Public,Parks and Recreation",,,,20713,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-27-11,GRS-646,646,1,Recreational facility files,Recreational facility files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.,These files document each recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, and photographs.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,646,,,,,,,646,"These files document each recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, and photographs.",,,,,,,,,,,,,,,,,"Recreational facility files,MUN-19-11,GRS-1039",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Flood control permit applications,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Flood control permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Flood control permit applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872916865024,,,,,,,,,,,,,,,,,,,,GRSItem-20693,,No,Public,,,Flood control permit applications,,,,,,"These records have historical value based on their evidence of the effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,No,,,,,,,,,,,,,,,,,,,00683,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20693,,,,,,,,,,,MUN-23-32,,,,,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,Public Works,,,,,,,,,683,,,,,,GRS-1178,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-29-16,,,,,,,,,,,,,,,,,,,,,,00683,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-683,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,Flood control permit applicati,,,,,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,,,,,,"CO-29-16,GRS-683,683,1,Flood control permit applications,Flood control permit applicati,Item,Current,Finalized,These records have historical value based on their evidence of the effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,Public,Public Works",,,,20692,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-29-16,GRS-683,683,1,Flood control permit applications,Flood control permit applicati,Item,Current,Finalized,These records have historical value based on their evidence of the effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,683,,,,,,,683,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the governmental entity in a flood emergency and that all structures are subject to inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",,,,,,,,,,,,,,,,,"Flood control permit applications,MUN-23-32,GRS-1178",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Interlibrary loan records,,,,,"Retention changed from ""request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,Interlibrary loan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Interlibrary loan records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872921059328,,,,,,,,,,,,,,,,,,,,GRSItem-20742,,No,Private,,,Interlibrary loan records,,,,,,"Retention changed from ""request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to ""final action"".,,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",,,No,,,,,,,,,,,,,,,,,,,00510,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20742,,,,,,,,,,,MUN-25-7,,,,,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",,,,,,,,Library,,,,,,,,,510,,,,,,GRS-1205,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-24-7,,,,,,,,,,,,,,,,,,,,,,00510,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-510,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,Interlibrary loan records,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,,,,,,,,,,"CO-24-7,GRS-510,510,1,Interlibrary loan records,Interlibrary loan records,Item,Current,Finalized,Retention changed from ""request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to ""final action"".,,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,Private,Library",,,,20741,,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-7,GRS-510,510,1,Interlibrary loan records,Interlibrary loan records,Item,Current,Finalized,Retention changed from ""request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to ""final action"".,,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,510,,,,,,,510,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,,,,,,,,,,,,,,"Interlibrary loan records,MUN-25-7,GRS-1205",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Utah fire incident reporting system (ufirs) forms,,,,,"Retention wording changed from ""and then destroy if annual report compiled. If annual report not compiled retain permanently."" to 'after completion of report/publication"" to meet new language requirements .",,,,Yes,0.094103105,,,,,,,,,,,Fire investigation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Fire investigation reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872923156480,,,,,,,,,,,,,,,,,,,,GRSItem-20758,,No,Protected,,,Fire investigation reports,,,,,,"Retention wording changed from ""and then destroy if annual report compiled. If annual report not compiled retain permanently."" to 'after completion of report/publication"" to meet new language requirements .,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",,,No,,,,,,,,,,,,,,,,,,,01234,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,20758,,,,,,,,,,,MUN-26-24,,,,,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",,,,,,,,Fire Department,,,,,,,,,1234,,,,,,GRS-1241,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-26-17,,,,,,,,,,,,,,,,,,,,,,01234,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1234,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,Fire investigation data,,,,,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,,,,,,,,,,"MUN-26-17,GRS-1234,1234,2,Fire investigation reports,Fire investigation data,Item,Current,Finalized,Retention wording changed from ""and then destroy if annual report compiled. If annual report not compiled retain permanently."" to 'after completion of report/publication"" to meet new language requirements .,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,Protected,Fire Department",,,,20757,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,2,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-17,GRS-1234,1234,2,Fire investigation reports,Fire investigation data,Item,Current,Finalized,Retention wording changed from ""and then destroy if annual report compiled. If annual report not compiled retain permanently."" to 'after completion of report/publication"" to meet new language requirements .,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1234,,,,,,,1234,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.",,,,,,,,,,,,,,,,,"Utah fire incident reporting system (ufirs) forms,MUN-26-24,GRS-1241",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Sports teams records,,,,,,,,,,0.094103105,,,,,,,,,,,Sports teams records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Sports teams records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872926302208,,,,,,,,,,,,,,,,,,,,GRSItem-20718,,No,Public,,,Sports teams records,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.",,,No,,,,,,,,,,,,,,,,,,,00650,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20718,,,,,,,,,,,MUN-19-14,,,,,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.",,,,,,,,Parks and Recreation,,,,,,,,,650,,,,,,GRS-1042,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-27-15,,,,,,,,,,,,,,,,,,,,,,00650,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-650,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.",,,,Sports teams records,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.",,,,,,,,,,,,,"CO-27-15,GRS-650,650,1,Sports teams records,Sports teams records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.,Public,Parks and Recreation",,,,20719,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-27-15,GRS-650,650,1,Sports teams records,Sports teams records,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,650,,,,,,,650,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; assignment of umpires; regular play schedules; tournament schedules; and awards and prizes.",,,,,,,,,,,,,,,,,"Sports teams records,MUN-19-14,GRS-1042",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""catalog closes"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Shelf list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-520,,,,20735,,,,,,,Shelf list,,,,Item,Shelf list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872927350784,,,,,,,,,,,,,,,,,,,,GRSItem-20737,,No,Public,,,Shelf list,,,,,,"Retention wording changed from ""catalog closes"" to ""final action"" to meet new language requirements.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,No,,,,,,,Shelf list,,,,,,,,,,,,01428,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20737,,,,,,,,,,,,,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,,,,,,Library,,,,,,,,,1428,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,SD-13-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01428,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1428,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,Shelf list,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,"SD-13-8,GRS-1428,1428,1,Shelf list,Shelf list,Item,Discontinued,Finalized,Retention wording changed from ""catalog closes"" to ""final action"" to meet new language requirements.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,,,,,,,,,,,,GRS-520,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-8,GRS-1428,1428,1,Shelf list,Shelf list,Item,Discontinued,Finalized,Retention wording changed from ""catalog closes"" to ""final action"" to meet new language requirements.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1428,,,,,,,1428,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20735,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unapproved tank applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-464,,,,20754,,,,,,,Unapproved tank applications,,,,Item,Unapproved tank applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872929447936,,,,,,,,,,,,,,,,,,,,GRSItem-20753,,No,Public,,,Unapproved tank applications,,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,No,,,,,,,Unapproved tank applications,,,,,,,,,,,,01239,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20753,,,,,,,,,,,,,,,,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,Fire Department,,,,,,,,,1239,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-26-22,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01239,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1239,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,Unapproved tank applications,,,,,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,,,,,,"MUN-26-22,GRS-1239,1239,1,Unapproved tank applications,Unapproved tank applications,Item,Discontinued,Finalized,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,Public,Fire Department",,,,,,,,,,,,,,,GRS-464,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-22,GRS-1239,1239,1,Unapproved tank applications,Unapproved tank applications,Item,Discontinued,Finalized,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum\, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1239,,,,,,,1239,"These are applications received by the fire department requesting a permit to store flammable liquid or liquid petroleum, but were denied after inspection. They include the application form and an inspection report indicating reasons for permit's denial.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20754,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Supervisor's daily/weekly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-651,,,,20720,,,,,,,Supervisor's daily/weekly reports,,,,Item,Supervisor's daily/weekly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872931545088,,,,,,,,,,,,,,,,,,,,GRSItem-20721,,No,Public,,,Supervisor's daily/weekly reports,,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",,,No,,,,,,,Supervisor's daily/weekly reports,,,,,,,,,,,,01035,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20721,,,,,,,,,,,,,,,,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",,,,,,,,Parks and Recreation,,,,,,,,,1035,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-19-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01035,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-1035,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,Supervisor's daily/weekly repo,,,,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,,,,,,,,,,"MUN-19-7,GRS-1035,1035,1,Supervisor's daily/weekly reports,Supervisor's daily/weekly repo,Item,Discontinued,Finalized,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-651,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-7,GRS-1035,1035,1,Supervisor's daily/weekly reports,Supervisor's daily/weekly repo,Item,Discontinued,Finalized,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1035,,,,,,,1035,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20720,,,,,,Inactive,
"",Pump test records,,,,,"Retention wording ""after equipment replaced"" changed to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Pump test records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Pump test records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872932593664,,,,,,,,,,,,,,,,,,,,GRSItem-20747,,No,Public,,,Pump test records,,,,,,"Retention wording ""after equipment replaced"" changed to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.",,,No,,,,,,,,,,,,,,,,,,,00461,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20747,,,,,,,,,,,MUN-26-18,,,,,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.",,,,,,,,Fire Department,,,,,,,,,461,,,,,,GRS-1235,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-22-16,,,,,,,,,,,,,,,,,,,,,,00461,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-461,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,Pump test records,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,,,,,,,,,,"CO-22-16,GRS-461,461,1,Pump test records,Pump test records,Item,Current,Finalized,Retention wording ""after equipment replaced"" changed to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,Public,Fire Department",,,,20748,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-16,GRS-461,461,1,Pump test records,Pump test records,Item,Current,Finalized,Retention wording ""after equipment replaced"" changed to ""after resolution of issue"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,461,,,,,,,461,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,,,,,,,,,,,,,,"Pump test records,MUN-26-18,GRS-1235",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Utah emergency medical services (ems) incident report,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Utah emergency medical services (ems) incident report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Utah emergency medical services (ems) incident report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872933642240,,,,,,,,,,,,,,,,,,,,GRSItem-20755,,No,Private,,,Utah emergency medical services (ems) incident report,,,,,,",These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.",,,No,,,,,,,,,,,,,,,,,,,00465,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20755,,,,,,,,,,,MUN-26-23,,,,,,,,,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,,,,,,,,Fire Department,,,,,,,,,465,,,,,,GRS-1240,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-22-20,,,,,,,,,,,,,,,,,,,,,,00465,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-465,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,,,,Utah emergency medical service,,,,,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,,,,,,,,,,,,,"CO-22-20,GRS-465,465,1,Utah emergency medical services (ems) incident report,Utah emergency medical service,Item,Current,Finalized,,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,Private,Fire Department",,,,20756,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-20,GRS-465,465,1,Utah emergency medical services (ems) incident report,Utah emergency medical service,Item,Current,Finalized,,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,465,,,,,,,465,These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics.,,,,,,,,,,,,,,,,,"Utah emergency medical services (ems) incident report,MUN-26-23,GRS-1240",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Labor-management relations files,Labor-management relations files",,,,,,,,,,0.094103105,,,,,,,,,,,Labor-management relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Labor-management relations files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872934690816,,,,,,,,,,,,,,,,,,,,GRSItem-20781,,No,Public,,,Labor-management relations files,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.",,,No,,,,,,,,,,,,,,,,,,,00161,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20781,,,,,,,,,,,"SG-11-25,MUN-9-26",,,,,,,,,"These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.",,,,,,,,Human Resources,,,,,,,,,161,,,,,,"GRS-1929,GRS-910",,2024-11-07T17:01:11.676Z,,,,,,,,,CO-8-17,,,,,,,,,,,,,,,,,,,,,,00161,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-161,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the relationship between management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,Labor-management relations fil,,,,,"These files document the relationship between management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,,,,,,,,,,"CO-8-17,GRS-161,161,1,Labor-management relations files,Labor-management relations fil,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.,These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.,Public,Human Resources",,,,"20780,20782",,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-17,GRS-161,161,1,Labor-management relations files,Labor-management relations fil,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.,These files document the relationship between management and employee unions or associations. They include correspondence\, memoranda\, and reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,161,,,,,,,161,"These files document the relationship between management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,,,,,,,,,,,,,,"Labor-management relations files,Labor-management relations files,SG-11-25,MUN-9-26,GRS-1929,GRS-910",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Labor-management relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-161,,,,20781,,,,,,,Labor-management relations files,,,,Item,Labor-management relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872935739392,,,,,,,,,,,,,,,,,,,,GRSItem-20782,,No,Public,,,Labor-management relations files,,,,,,"These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.",,,No,,,,,,,Labor-management relations files,,,,,,,,,,,,00910,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20782,,,,,,,,,,,,,,,,,,,,"These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.",,,,,,,,Human Resources,,,,,,,,,910,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-9-26,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00910,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-910,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the relationship between municipal management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,Labor-management relations fil,,,,,"These files document the relationship between municipal management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,,,,,,,,,,"MUN-9-26,GRS-910,910,1,Labor-management relations files,Labor-management relations fil,Item,Discontinued,Finalized,These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.,These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.,Public,Human Resources",,,,,,,,,,,,,,,GRS-161,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-26,GRS-910,910,1,Labor-management relations files,Labor-management relations fil,Item,Discontinued,Finalized,These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.,These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,910,,,,,,,910,"These files document the relationship between municipal management and employee unions or associations. They include correspondence, memoranda, and reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20781,,,,,,Inactive,
"","Hydrant maintenance card files,Hydrant maintenance inventories,Hydrant maintenance inventories",,,,,Retention wording 'after hydrant removed' changed to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Hydrant maintenance card files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Hydrant maintenance card files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872937836544,,,,,,,,,,,,,,,,,,,,GRSItem-20798,,No,Public,,,Hydrant maintenance card files,,,,,,"Retention wording 'after hydrant removed' changed to 'after final action' to meet new language requirements.,,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.",,,No,,,,,,,,,,,,,,,,,,,00457,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20798,,,,,,,,,,,"MUN-26-14,CO-22-13,MUN-26-15",,,,,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.",,,,,,,,Fire Department,,,,,,,,,457,,,,,,"GRS-1231,GRS-458,GRS-1232",,2024-11-07T17:01:11.676Z,,,,,,,,,CO-22-12,,,,,,,,,,,,,,,,,,,,,,00457,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-457,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,Hydrant maintenance card files,,,,,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,,,,,,,,,,"CO-22-12,GRS-457,457,1,Hydrant maintenance card files,Hydrant maintenance card files,Item,Current,Finalized,Retention wording 'after hydrant removed' changed to 'after final action' to meet new language requirements.,,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,Public,Fire Department",,,,"20799,20800,20801",,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-12,GRS-457,457,1,Hydrant maintenance card files,Hydrant maintenance card files,Item,Current,Finalized,Retention wording 'after hydrant removed' changed to 'after final action' to meet new language requirements.,,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,457,,,,,,,457,"These card files (or other similar discrete media) document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operations, flow check, pressure and leakage.",,,,,,,,,,,,,,,,,"Hydrant maintenance card files,Hydrant maintenance inventories,Hydrant maintenance inventories,MUN-26-14,CO-22-13,MUN-26-15,GRS-1231,GRS-458,GRS-1232",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Hydrant maintenance inventories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-457,,,,20798,,,,,,,Hydrant maintenance inventories,,,,Item,Hydrant maintenance card files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872940982272,,,,,,,,,,,,,,,,,,,,GRSItem-20800,,No,Public,,,Hydrant maintenance inventories,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.",,,No,,,,,,,Hydrant maintenance card files,,,,,,,,,,,,00458,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20800,,,,,,,,,,,,,,,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.",,,,,,,,Fire Department,,,,,,,,,458,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-22-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00458,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-458,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,Hydrant maintenance inventorie,,,,,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,,,,,,,,,,"CO-22-13,GRS-458,458,1,Hydrant maintenance inventories,Hydrant maintenance inventorie,Item,Discontinued,Finalized,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,Public,Fire Department",,,,,,,,,,,,,,,GRS-457,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-13,GRS-458,458,1,Hydrant maintenance inventories,Hydrant maintenance inventorie,Item,Discontinued,Finalized,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location\, notations and dates of annual inspections indicating physical characteristics\, operation\, flow check\, pressure\, and leakage.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,458,,,,,,,458,"These inventories are regularly updated and reprinted to document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include location, notations and dates of annual inspections indicating physical characteristics, operation, flow check, pressure, and leakage.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20798,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after district is completed."" to ""after final action"" to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,Special assessment plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-691,,,,20837,,,,,,,Special assessment plats,,,,Item,Special assessment plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872946225152,,,,,,,,,,,,,,,,,,,,GRSItem-20838,,No,Public,,,Special assessment plats,,,,,,"Retention wording changed from ""after district is completed."" to ""after final action"" to meet new retention language requirements.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",,,No,,,,,,,Special assessment plats,,,,,,,,,,,,01164,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20838,,,,,,,,,,,,,,,,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",,,,,,,,Public Works,,,,,,,,,1164,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-23-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01164,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1164,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,Special assessment plats,,,,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,,,,,,,,,,"MUN-23-18,GRS-1164,1164,1,Special assessment plats,Special assessment plats,Item,Discontinued,Finalized,Retention wording changed from ""after district is completed."" to ""after final action"" to meet new retention language requirements.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,Public,Public Works",,,,,,,,,,,,,,,GRS-691,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years after final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-18,GRS-1164,1164,1,Special assessment plats,Special assessment plats,Item,Discontinued,Finalized,Retention wording changed from ""after district is completed."" to ""after final action"" to meet new retention language requirements.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1164,,,,,,,1164,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20837,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Duplicate tax notices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Duplicate tax notices,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872949370880,,,,,,,,,,,,,,,,,,,,GRSItem-20823,,No,Public,,,Duplicate tax notices,,,,,,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).",,,No,,,,,,,,,,,,,,,,,,,00389,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,20823,,,,,,,,,,,,,,,,,,,,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).",,,,,,,,Facility Management,,,,,,,,,389,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-18-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00389,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-389,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief, option for payment of taxes, and collection procedures, other information specifically authorized, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable , state the date on which the taxes will be delinquent, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).",,,,Duplicate tax notices,,,,,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief, option for payment of taxes, and collection procedures, other information specifically authorized, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable , state the date on which the taxes will be delinquent, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).",,,,,,,,,,,,,"CO-18-2,GRS-389,389,1,Duplicate tax notices,Duplicate tax notices,Item,Discontinued,Finalized,This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).,This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-2,GRS-389,389,1,Duplicate tax notices,Duplicate tax notices,Item,Discontinued,Finalized,This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).,This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief\, option for payment of taxes\, and collection procedures\, other information specifically authorized\, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable \, state the date on which the taxes will be delinquent\, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,389,,,,,,,389,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property, if available to the county; that the property may be subject to the detailed review in the next year; and the amount of tax levied property tax relief, option for payment of taxes, and collection procedures, other information specifically authorized, and other property tax information approved by the commission."" (UCA 59-2-1317(1) (1997)). The notice shall also ""separately state all taxes levied . . . have printed or stamped on when and where taxes are payable , state the date on which the taxes will be delinquent, and state the penalty provided by law."" (UCA?59-2-1317 (1) (2007).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Facade project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-704,,,,20843,,,,,,,Facade project files,,,,Item,Facade project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872952516609,,,,,,,,,,,,,,,,,,,,GRSItem-20844,,No,Public,,,Facade project files,,,,,,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.",,,No,,,,,,,Facade project files,,,,,,,,,,,,01191,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20844,,,,,,,,,,,,,,,,,,,,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.",,,,,,,,Redevelopment,,,,,,,,,1191,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-24-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01191,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1191,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,Facade project files,,,,,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,,,,,,,,,,"MUN-24-7,GRS-1191,1191,1,Facade project files,Facade project files,Item,Discontinued,Finalized,These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-704,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-7,GRS-1191,1191,1,Facade project files,Facade project files,Item,Discontinued,Finalized,These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1191,,,,,,,1191,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20843,,,,,,Inactive,
"",Facade project files,,,,,,,,,,0.094103105,,,,,,,,,,,Facade project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Facade project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872953565184,,,,,,,,,,,,,,,,,,,,GRSItem-20843,,No,Public,,,Facade project files,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00704,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20843,,,,,,,,,,,MUN-24-7,,,,,,,,,"These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.",,,,,,,,Redevelopment,,,,,,,,,704,,,,,,GRS-1191,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-30-6,,,,,,,,,,,,,,,,,,,,,,00704,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-704,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,Facade project files,,,,,"These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,,,,,,,,,,"CO-30-6,GRS-704,704,1,Facade project files,Facade project files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,Public,Redevelopment",,,,20844,,,,,,,,,,,,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-6,GRS-704,704,1,Facade project files,Facade project files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,704,,,,,,,704,"These files document the regranting of funds to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract, photographs, and related correspondence.",,,,,,,,,,,,,,,,,"Facade project files,MUN-24-7,GRS-1191",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Encroachment agreements,,,,,,,,,,0.094103105,,,,,,,,,,,Encroachment agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Encroachment agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,neighbor,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872955662337,,,,,,,,,,,,,,,,,,,,GRSItem-20902,,No,Public,,,Encroachment agreements,,,,,,",These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.",,,No,,,,,,,,,,,,,,,,,,,00680,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20902,,,,,,,,,,,MUN-23-29,,,,,,,,,"These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.",,,,,,,,Public Works,,,,,,,,,680,,,,,,GRS-1175,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-29-13,,,,,,,,,,,,,,,,,,,,,,00680,,,,,,2018-05-18T00:00:00Z,,,,,,,GRS-680,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the commission chair and clerk.",,,,Encroachment agreements,,,,,"These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the commission chair and clerk.",,,,,,,,,,,,,"CO-29-13,GRS-680,680,1,Encroachment agreements,Encroachment agreements,Item,Current,Finalized,,These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.,These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.,Public,neighbor,Public Works",,,,20901,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-13,GRS-680,680,1,Encroachment agreements,Encroachment agreements,Item,Current,Finalized,,These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.,These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the commission chair and clerk.,Public,neighbor,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,680,,,,,,,680,"These are agreements between the county or municipality and property owners allowing them to extend fences or plants (bushes and trees) within the right of way. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the commission chair and clerk.",,,,,,,,,,,,,,,,,"Encroachment agreements,MUN-23-29,GRS-1175",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,National crime information center (ncic) records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-355,,,,21426,,,,,,,National crime information center (ncic) records,,,,Item,National crime information center (ncic) records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872956710912,,,,,,,,,,,,,,,,,,,,GRSItem-20921,,No,Public,,,National crime information center (ncic) records,,,,,,"Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",,,No,,,,,,,National crime information center (ncic) records,,,,,,,,,,,,01086,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20921,,,,,,,,,,,,,,,,,,,,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",,,,,,,,Law Enforcement,,,,,,,,,1086,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-21-37,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01086,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1086,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report, stolen or missing guns report, and wanted persons or missing juveniles report.",,,,National crime information cen,,,,,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report, stolen or missing guns report, and wanted persons or missing juveniles report.",,,,,,,,,,,,,"MUN-21-37,GRS-1086,1086,1,National crime information center (ncic) records,National crime information cen,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.,These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-355,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-37,GRS-1086,1086,1,National crime information center (ncic) records,National crime information cen,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.,These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1086,,,,,,,1086,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report, stolen or missing guns report, and wanted persons or missing juveniles report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21426,,,,,,Inactive,
"",Board of adjustment case files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Board of adjustment case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Board of adjustment case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872960905216,,,,,,,,,,,,,,,,,,,,GRSItem-20890,,No,Public,,,Board of adjustment case files,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.",,,No,,,,,,,,,,,,,,,,,,,00655,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20890,,,,,,,,,,,MUN-20-1,,,,,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,Planning and Zoning,,,,,,,,,655,,,,,,GRS-1043,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-28-3,,,,,,,,,,,,,,,,,,,,,,00655,,,,,,2018-05-17T00:00:00Z,,,,,,,GRS-655,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,Board of adjustment case files,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,,,,,,"CO-28-3,GRS-655,655,1,Board of adjustment case files,Board of adjustment case files,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Public,Planning and Zoning",,,,20889,,,,,,,,,,,,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-3,GRS-655,655,1,Board of adjustment case files,Board of adjustment case files,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,655,,,,,,,655,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,,,,,,,,,,"Board of adjustment case files,MUN-20-1,GRS-1043",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Gasoline sales tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-112,,,,20687,,,,,,,Gasoline sales tickets,,,,Item,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872963002368,,,,,,,,,,,,,,,,,,,,GRSItem-20910,,No,Public,,,Gasoline sales tickets,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,No,,,,,,,,,,,,,,,,,,,00851,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20910,,,,,,,,,,,,,,,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,Maintenance,,,,,,,,,851,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-7-6,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,00851,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-851,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,Gasoline sales tickets,,,,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,,,,,,"MUN-7-6,GRS-851,851,1,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-6,GRS-851,851,1,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,851,,,,,,,851,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Crime analysis files,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Crime analyses files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Crime analyses files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872964050944,,,,,,,,,,,,,,,,,,,,GRSItem-20897,,No,Public,,,Crime analyses files,,,,,,"Retention wording ""or until administrative need ends"" removed to meet new language requirements.,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.",,,No,,,,,,,,,,,,,,,,,,,00326,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20897,,,,,,,,,,,MUN-21-10,,,,,,,,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,,,,,,,,Law Enforcement,,,,,,,,,326,,,,,,GRS-1068,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-16-10,,,,,,,,,,,,,,,,,,,,,,00326,,,,,,2018-05-18T00:00:00Z,,,,,,,GRS-326,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,,,,Crime analyses files,,,,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,,,,,,,,,,,,,"CO-16-10,GRS-326,326,1,Crime analyses files,Crime analyses files,Item,Current,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language requirements.,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,Public,Law Enforcement",,,,20898,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-10,GRS-326,326,1,Crime analyses files,Crime analyses files,Item,Current,Finalized,Retention wording ""or until administrative need ends"" removed to meet new language requirements.,,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,326,,,,,,,326,These records document criminal activity in a given jurisdiction. They are used to analyze trends and forecast potential problems.,,,,,,,,,,,,,,,,,"Crime analysis files,MUN-21-10,GRS-1068",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Gasoline sales tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-112,,,,20687,,,,,,,Gasoline sales tickets,,,,Item,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872965099520,,,,,,,,,,,,,,,,,,,,GRSItem-20911,,No,Public,,,Gasoline sales tickets,,,,,,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,,,No,,,,,,,,,,,,,,,,,,,01862,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2005-12-01,,,,,20911,,,,,,,,,,,,,,,,,,,,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,,,,,,,,Motor Vehicle,,,,,,,,,1862,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,SG-9-3,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01862,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1862,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,,,,Gasoline sales tickets,,,,,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,,,,,,,,,,,,,"SG-9-3,GRS-1862,1862,2,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,Public,Motor Vehicle",,,,,,,,,,,,,,,,,,,,Motor Vehicle,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-3,GRS-1862,1862,2,Gasoline sales tickets,Gasoline sales tickets,Item,Discontinued,Finalized,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1862,,,,,,,1862,Hard copies of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Appraisal project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-700,,,,20888,,,,,,,Appraisal project files,,,,Item,Appraisal project records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872966148096,,,,,,,,,,,,,,,,,,,,GRSItem-20887,,No,Public,,,Appraisal project files,,,,,,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",,,No,,,,,,,Appraisal project records,,,,,,,,,,,,01186,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20887,,,,,,,,,,,,,,,,,,,,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",,,,,,,,Facility Management,,,,,,,,,1186,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-24-2,,,,,,,,,,,,,,,,,,2018-05-17T00:00:00Z,,,,01186,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1186,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability, determine costs, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",,,,Appraisal project files,,,,,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability, determine costs, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",,,,,,,,,,,,,"MUN-24-2,GRS-1186,1186,1,Appraisal project files,Appraisal project files,Item,Discontinued,Finalized,These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.,These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.,Public,Facility Management",,,,,,,,,,,,,,,GRS-700,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-2,GRS-1186,1186,1,Appraisal project files,Appraisal project files,Item,Discontinued,Finalized,These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.,These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1186,,,,,,,1186,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability, determine costs, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20888,,,,,,Inactive,
"",Housing and urban development historical properties grant files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Housing and urban development historical properties grant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Housing and urban development historical properties grant files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872968245248,,,,,,,,,,,,,,,,,,,,GRSItem-20916,,No,Public,,,Housing and urban development historical properties grant files,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",,,No,,,,,,,,,,,,,,,,,,,00706,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20916,,,,,,,,,,,MUN-24-8,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",,,,,,,,Redevelopment,,,,,,,,,706,,,,,,GRS-1192,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-30-8,,,,,,,,,,,,,,,,,,,,,,00706,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-706,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation, employment survey, and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,Housing and urban development,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation, employment survey, and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,,,,,,,,,,"CO-30-8,GRS-706,706,1,Housing and urban development historical properties grant files,Housing and urban development,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,Public,Redevelopment",,,,20915,,,,,,,,,,,,,,,,Redevelopment,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-8,GRS-706,706,1,Housing and urban development historical properties grant files,Housing and urban development,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation\, employment survey\, and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,706,,,,,,,706,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects dealing with historic preservation, employment survey, and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,,,,,,,,,,,,,,"Housing and urban development historical properties grant files,MUN-24-8,GRS-1192",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'information is compiled' to 'superseded' to meet new language requirements.?????,,,,,0.094103105,,,,,,,,,,,Lunch tally,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Lunch tally,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872969293824,,,,,,,,,,,,,,,,,,,,GRSItem-20951,,No,Public,,,Lunch tally,,,,,,"Retention wording changed from 'information is compiled' to 'superseded' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.",,,No,,,,,,,,,,,,,,,,,,,01535,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20951,,,,,,,,,,,,,,,,,,,,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,,,,,,,,Education,,,,,,,,,1535,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,SD-19-27,,,,,,,,,,,,,,,,,,,,,,01535,,,,,,2018-06-07T00:00:00Z,,,,,,,GRS-1535,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-07,,,,,,,,,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,,,,Lunch tally,,,,,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,,,,,,,,,,,,,"SD-19-27,GRS-1535,1535,1,Lunch tally,Lunch tally,Item,Current,Finalized,Retention wording changed from 'information is compiled' to 'superseded' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-27,GRS-1535,1535,1,Lunch tally,Lunch tally,Item,Current,Finalized,Retention wording changed from 'information is compiled' to 'superseded' to meet new language requirements.?????,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1535,,,,,,,1535,This records the anticipated lunch count for the noon meal. IT is used for food preparation purposes. This form includes the number of students and adults planning to have lunch as well as the milk count.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housing and urban development historical properties grant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-706,,,,20916,,,These records are historical as they document actions taken in preserving historic properties.,,,,Housing and urban development historical properties grant files,,,,Item,Housing and urban development historical properties grant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872972439552,,,,,,,,,,,,,,,,,,,,GRSItem-20915,,No,Public,,,Housing and urban development historical properties grant files,,,,,,"These records are historical as they document actions taken in preserving historic properties.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",,,No,,,,,,,Housing and urban development historical properties grant files,,,,,,,,,,,,01192,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records are historical as they document actions taken in preserving historic properties.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20915,,,,,,,,,,,,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",,,,,,,,Redevelopment,,,,,,,,,1192,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-24-8,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01192,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1192,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation, employment survey and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,Housing and urban development,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation, employment survey and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,,,,,,,,,,"MUN-24-8,GRS-1192,1192,1,Housing and urban development historical properties grant files,Housing and urban development,Item,Discontinued,Finalized,These records are historical as they document actions taken in preserving historic properties.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,Public,Redevelopment",,,,,,,,,,,,,,,GRS-706,,,,,Redevelopment,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-8,GRS-1192,1192,1,Housing and urban development historical properties grant files,Housing and urban development,Item,Discontinued,Finalized,These records are historical as they document actions taken in preserving historic properties.,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1192,,,,,,,1192,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation, employment survey and environmental review. These files include copies of the plan, copies of the original grant, final report, resolution, copies of council minutes, and related correspondence (24 CFR 58 (1993)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20916,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Jury master file report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Jury master file report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872976633856,,,,,,,,,,,,,,,,,,,,GRSItem-20950,,No,Public,,,Jury master file report,,,,,,"This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008))",,,No,,,,,,,,,,,,,,,,,,,00265,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20950,,,,,,,,,,,,,,,,,,,,"This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008))",,,,,,,,Clerk,,,,,,,,,265,,,,,,,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-14-22,,,,,,,,,,,,,,,,,,2018-06-07T00:00:00Z,,,,00265,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-265,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-07,,,,,,,,,"This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008))",,,,Jury master file report,,,,,"This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008))",,,,,,,,,,,,,"CO-14-22,GRS-265,265,1,Jury master file report,Jury master file report,Item,Discontinued,Finalized,This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008)),This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008)),Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-22,GRS-265,265,1,Jury master file report,Jury master file report,Item,Discontinued,Finalized,This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008)),This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008)),Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,265,,,,,,,265,"This was a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk was required until 1992 to maintain ""a master list of all juries"" (UCA 78B-1-106 (2008))",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Registration records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Library registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Library registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872977682432,,,,,,,,,,,,,,,,,,,,GRSItem-20930,,No,Private,,,Library registration records,,,,,,",This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.",,,No,,,,,,,,,,,,,,,,,,,00519,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20930,,,,,,,,,,,MUN-25-16,,,,,,,,,"This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.",,,,,,,,Library,,,,,,,,,519,,,,,,GRS-1214,,2024-11-07T17:01:11.676Z,,,,,,,,,CO-24-16,,,,,,,,,,,,,,,,,,,,,,00519,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-519,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birth date.",,,,Library registration records,,,,,"This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birth date.",,,,,,,,,,,,,"CO-24-16,GRS-519,519,1,Library registration records,Library registration records,Item,Current,Finalized,,This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.,This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.,Private,Library",,,,20929,,,,,,,,,,,,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-16,GRS-519,519,1,Library registration records,Library registration records,Item,Current,Finalized,,This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.,This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birth date.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,519,,,,,,,519,"This registration card is completed by patrons applying for a library card. This information is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birth date.",,,,,,,,,,,,,,,,,"Registration records,MUN-25-16,GRS-1214",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Construction reports,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Construction statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Construction statistical reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872978731008,,,,,,,,,,,,,,,,,,,,GRSItem-20945,,No,Public,,,Construction statistical reports,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",,,No,,,,,,,,,,,,,,,,,,,00995,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-12-01,,,,,20945,,,,,,,,,,,CO-21-7,,,,,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",,,,,,,,Building Inspection,,,,,,,,,995,,,,,,GRS-444,,2024-11-07T17:01:11.676Z,,,,,,,,,MUN-16-7,,,,,,,,,,,,,,,,,,,,,,00995,,,,,,2018-06-01T00:00:00Z,,,,,,,GRS-995,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-01,,,,,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",,,,Construction statistical repor,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",,,,,,,,,,,,,"MUN-16-7,GRS-995,995,1,Construction statistical reports,Construction statistical repor,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.,Public,Building Inspection",,,,20944,,,,,,,,,,,,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-16-7,GRS-995,995,1,Construction statistical reports,Construction statistical repor,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,995,,,,,,,995,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",,,,,,,,,,,,,,,,,"Construction reports,CO-21-7,GRS-444",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disposition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Disposition records,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873242972160,,,,,,,,,,,,,,,,,,,,GRSItem-20652,,No,Public,,,Disposition records,,,,,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00805,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20652,,,,,,,,,,,,,,,,,,,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",,,,,,,,Facility Management,,,,,,,,,805,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-4-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00805,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-805,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction, competitive bidding, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, and approval signature.",,,,Disposition records,,,,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction, competitive bidding, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, and approval signature.",,,,,,,,,,,,,"MUN-4-2,GRS-805,805,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.,These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.,Public,Facility Management",,,,,,,,,,,,,,,GRS-73,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-4-2,GRS-805,805,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.,These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,805,,,,,,,805,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction, competitive bidding, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, and approval signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",Materials test results,,,,,,,,,,0.094103105,,,,,,,,,,,Materials test results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Materials test results,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873244020736,,,,,,,,,,,,,,,,,,,,GRSItem-20671,,No,Public,,,Materials test results,,,,,,",These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",,,No,,,,,,,,,,,,,,,,,,,00687,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20671,,,,,,,,,,,MUN-23-35,,,,,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",,,,,,,,Public Works,,,,,,,,,687,,,,,,GRS-1181,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-29-20,,,,,,,,,,,,,,,,,,,,,,00687,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-687,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,Materials test results,,,,,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,,,,,,,,,,"CO-29-20,GRS-687,687,1,Materials test results,Materials test results,Item,Current,Finalized,,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,Public,Public Works",,,,20672,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-20,GRS-687,687,1,Materials test results,Materials test results,Item,Current,Finalized,,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,687,,,,,,,687,"These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on construction projects. Reports include: date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).",,,,,,,,,,,,,,,,,"Materials test results,MUN-23-35,GRS-1181",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Vendor list,Vendor list",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Vendor list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,data,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873247166464,,,,,,,,,,,,,,,,,,,,GRSItem-20681,,No,Public,,,Vendor list,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",,,No,,,,,,,,,,,,,,,,,,,00190,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20681,,,,,,,,,,,"MUN-10-3,SD-7-18",,,,,,,,,"This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",,,,,,,,Purchasing,,,,,,,,,190,,,,,,"GRS-929,GRS-1376",,2024-11-07T17:01:12.033Z,,,,,,,,,CO-9-10,,,,,,,,,,,,,,,,,,,,,,00190,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-190,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,Vendor list,,,,,"This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,"CO-9-10,GRS-190,190,1,Vendor list,Vendor list,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,Public,data,Purchasing",,,,"20682,20683",,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-10,GRS-190,190,1,Vendor list,Vendor list,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,Public,data,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,190,,,,,,,190,"This is a list of vendors providing goods and services to the governmental entity. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,,,,,"Vendor list,Vendor list,MUN-10-3,SD-7-18,GRS-929,GRS-1376",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""after expiration or renewal of bond"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,Notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-35,,,,20689,,,,,,,Notary bond files,,,,Item,Notary bond files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873248215040,,,,,,,,,,,,,,,,,,,,GRSItem-20691,,No,Public,,,Notary bond files,,,,,,"Retention changed from ""after expiration or renewal of bond"" to ""final action"".,These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.",,,No,,,,,,,Notary bond files,,,,,,,,,,,,01264,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20691,,,,,,,,,,,,,,,,,,,,"These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.",,,,,,,,Administrative,,,,,,,,,1264,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,SD-1-16,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01264,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1264,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document school district employees providing notary public services. They include valid certificates, copies of bonds, and any related correspondence.",,,,Notary bond files,,,,,"These files document school district employees providing notary public services. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,"SD-1-16,GRS-1264,1264,1,Notary bond files,Notary bond files,Item,Discontinued,Finalized,Retention changed from ""after expiration or renewal of bond"" to ""final action"".,These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,,,,,,,,,,,,GRS-35,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-16,GRS-1264,1264,1,Notary bond files,Notary bond files,Item,Discontinued,Finalized,Retention changed from ""after expiration or renewal of bond"" to ""final action"".,These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.,These files document school district employees providing notary public services. They include valid certificates\, copies of bonds\, and any related correspondence.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1264,,,,,,,1264,"These files document school district employees providing notary public services. They include valid certificates, copies of bonds, and any related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20689,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Patron assistance publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Patron assistance publications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873248215041,,,,,,,,,,,,,,,,,,,,GRSItem-20700,,No,Public,,,Patron assistance publications,,,,,,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,No,,,,,,,,,,,,,,,,,,,01426,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20700,,,,,,,,,,,,,,,,,,,,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,Library,,,,,,,,,1426,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,SD-13-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01426,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1426,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,Patron assistance publications,,,,,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,"SD-13-6,GRS-1426,1426,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-6,GRS-1426,1426,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1426,,,,,,,1426,These publications are booklists and other guides created by library staff members. They are used to aid students in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Capital project status report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-670,,,,20675,,,,,,,Capital project status report,,,,Item,Capital project status report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873249263616,,,,,,,,,,,,,,,,,,,,GRSItem-20676,,No,Public,,,Capital project status report,,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",,,No,,,,,,,Capital project status report,,,,,,,,,,,,01147,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20676,,,,,,,,,,,,,,,,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",,,,,,,,Public Works,,,,,,,,,1147,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-23-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01147,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1147,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,Capital project status report,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,,,,,,,,,,"MUN-23-1,GRS-1147,1147,1,Capital project status report,Capital project status report,Item,Discontinued,Finalized,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,Public,Public Works",,,,,,,,,,,,,,,GRS-670,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-1,GRS-1147,1147,1,Capital project status report,Capital project status report,Item,Discontinued,Finalized,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1147,,,,,,,1147,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20675,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mileage certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Mileage certificates,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873250312192,,,,,,,,,,,,,,,,,,,,GRSItem-20686,,No,Public,,,Mileage certificates,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,,,No,,,,,,,,,,,,,,,,,,,00861,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20686,,,,,,,,,,,,,,,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,,,,,,,,Maintenance,,,,,,,,,861,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-7-16,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00861,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-861,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,,,,Mileage certificates,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,,,,,,,,,,,,,"MUN-7-16,GRS-861,861,1,Mileage certificates,Mileage certificates,Item,Discontinued,Finalized,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-16,GRS-861,861,1,Mileage certificates,Mileage certificates,Item,Discontinued,Finalized,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,861,,,,,,,861,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Bicycle registrations,Bicycle registrations",,,,,,,,,,0.094103105,,,,,,,,,,,Bicycle registrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 11-21-1 (1997).",,,,Bicycle registrations,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873253457920,,,,,,,,,,,,,,,,,,,,GRSItem-20703,,No,Public,,,Bicycle registrations,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 11-21-1 (1997).,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,No,,,,,,,,,,,,,,,,,,,00448,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 11-21-1 (1997).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20703,,,,,,,,,,,"MUN-21-4,MUN-26-2",,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,Fire Department,,,,,,,,,448,,,,,,"GRS-1063,GRS-1219",,2024-11-07T17:01:12.033Z,,,,,,,,,CO-22-2,,,,,,,,,,,,,,,,,,,,,,00448,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-448,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,Bicycle registrations,,,,,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,"CO-22-2,GRS-448,448,1,Bicycle registrations,Bicycle registrations,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 11-21-1 (1997).,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Public,Fire Department",,,,"20704,20705",,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-2,GRS-448,448,1,Bicycle registrations,Bicycle registrations,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 11-21-1 (1997).,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale\, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,448,,,,,,,448,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish, within thirty days of sale, their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",,,,,,,,,,,,,,,,,"Bicycle registrations,Bicycle registrations,MUN-21-4,MUN-26-2,GRS-1063,GRS-1219",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mileage certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Mileage certificates,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873255555072,,,,,,,,,,,,,,,,,,,,GRSItem-20685,,No,Public,,,Mileage certificates,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,,,No,,,,,,,,,,,,,,,,,,,00123,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-06-01,,,,,20685,,,,,,,,,,,,,,,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,,,,,,,,Maintenance,,,,,,,,,123,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-6-16,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00123,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-123,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,,,,Mileage certificates,,,,,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,,,,,,,,,,,,,"CO-6-16,GRS-123,123,1,Mileage certificates,Mileage certificates,Item,Discontinued,Finalized,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-16,GRS-123,123,1,Mileage certificates,Mileage certificates,Item,Discontinued,Finalized,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,123,,,,,,,123,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each county purchased vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sports teams records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-650,,,,20718,,,,,,,Sports teams records,,,,Item,Sports teams records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873256603648,,,,,,,,,,,,,,,,,,,,GRSItem-20719,,No,Public,,,Sports teams records,,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.",,,No,,,,,,,Sports teams records,,,,,,,,,,,,01042,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20719,,,,,,,,,,,,,,,,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.",,,,,,,,Parks and Recreation,,,,,,,,,1042,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-19-14,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01042,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1042,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; regular play schedules; and tournament schedules.",,,,Sports teams records,,,,,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; regular play schedules; and tournament schedules.",,,,,,,,,,,,,"MUN-19-14,GRS-1042,1042,1,Sports teams records,Sports teams records,Item,Discontinued,Finalized,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-650,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-14,GRS-1042,1042,1,Sports teams records,Sports teams records,Item,Discontinued,Finalized,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.,These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1042,,,,,,,1042,"These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; regular play schedules; and tournament schedules.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20718,,,,,,Inactive,
"",,,,,,"Retention changed from ""Retain until catalog closed"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,Holdings catalog,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-509,,,,20731,,,,,,,Holdings catalog,,,,Item,Library holdings catalog,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873257652224,,,,,,,,,,,,,,,,,,,,GRSItem-20730,,No,Public,,,Holdings catalog,,,,,,"Retention changed from ""Retain until catalog closed"" to ""final action"".,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",,,No,,,,,,,Library holdings catalog,,,,,,,,,,,,01204,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20730,,,,,,,,,,,,,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",,,,,,,,Library,,,,,,,,,1204,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-25-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01204,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1204,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,Holdings catalog,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,,,,,,,,,,"MUN-25-6,GRS-1204,1204,1,Holdings catalog,Holdings catalog,Item,Discontinued,Finalized,Retention changed from ""Retain until catalog closed"" to ""final action"".,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,Public,Library",,,,,,,,,,,,,,,GRS-509,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-6,GRS-1204,1204,1,Holdings catalog,Holdings catalog,Item,Discontinued,Finalized,Retention changed from ""Retain until catalog closed"" to ""final action"".,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1204,,,,,,,1204,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20731,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Patron requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-516,,,,20738,,,,,,,Patron requests,,,,Item,Library patron requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873258700800,,,,,,,,,,,,,,,,,,,,GRSItem-20739,,No,Private,,,Patron requests,,,,,,"These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.",,,No,,,,,,,Library patron requests,,,,,,,,,,,,01211,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20739,,,,,,,,,,,,,,,,,,,,"These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.",,,,,,,,Library,,,,,,,,,1211,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-25-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01211,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1211,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are library patron requests. They may be either requests for library materials, such as requests for materials currently checked out or to add new materials to the library collection, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number, patron's name, address, telephone number, and signature, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used, Inter-net sites visited, or terms of use.",,,,Patron requests,,,,,"These are library patron requests. They may be either requests for library materials, such as requests for materials currently checked out or to add new materials to the library collection, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number, patron's name, address, telephone number, and signature, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used, Inter-net sites visited, or terms of use.",,,,,,,,,,,,,"MUN-25-13,GRS-1211,1211,1,Patron requests,Patron requests,Item,Discontinued,Finalized,These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.,These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.,Private,Library",,,,,,,,,,,,,,,GRS-516,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-13,GRS-1211,1211,1,Patron requests,Patron requests,Item,Discontinued,Finalized,These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.,These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1211,,,,,,,1211,"These are library patron requests. They may be either requests for library materials, such as requests for materials currently checked out or to add new materials to the library collection, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number, patron's name, address, telephone number, and signature, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used, Inter-net sites visited, or terms of use.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20738,,,,,,Inactive,
"",Owner project files,,,,,,,,,,0.094103105,,,,,,,,,,,Owner project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Owner project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873260797952,,,,,,,,,,,,,,,,,,,,GRSItem-20698,,No,Public,,,Owner project files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00708,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20698,,,,,,,,,,,MUN-24-10,,,,,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,Redevelopment,,,,,,,,,708,,,,,,GRS-1194,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-30-10,,,,,,,,,,,,,,,,,,,,,,00708,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-708,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,Owner project files,,,,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,,,,,,"CO-30-10,GRS-708,708,1,Owner project files,Owner project files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Public,Redevelopment",,,,20699,,,,,,,,,,,,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-30-10,GRS-708,708,1,Owner project files,Owner project files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,708,,,,,,,708,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,,,,,,,,,,,,,,,,,"Owner project files,MUN-24-10,GRS-1194",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Supervised fire drill reports,,,,,,,,,,0.094103105,,,,,,,,,,,Supervised fire drill reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Supervised fire drill reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873262895104,,,,,,,,,,,,,,,,,,,,GRSItem-20750,,No,Public,,,Supervised fire drill reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.",,,No,,,,,,,,,,,,,,,,,,,00462,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.
OR
Retain for 1 year after completion of publication or report, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20750,,,,,,,,,,,MUN-26-20,,,,,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.",,,,,,,,Fire Department,,,,,,,,,462,,,,,,GRS-1237,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-22-17,,,,,,,,,,,,,,,,,,,,,,00462,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-462,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,Supervised fire drill reports,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,,,,,,,,,,"CO-22-17,GRS-462,462,1,Supervised fire drill reports,Supervised fire drill reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,Public,Fire Department",,,,20749,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.
OR
Retain for 1 year after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-17,GRS-462,462,1,Supervised fire drill reports,Supervised fire drill reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,462,,,,,,,462,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,,,,,,,,,,,,,,"Supervised fire drill reports,MUN-26-20,GRS-1237",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'after signal device removed' to 'after disposition of asset' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Signalized intersection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-690,,,,20766,,,,,,,Signalized intersection records,,,,Item,Signalized intersection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873263943680,,,,,,,,,,,,,,,,,,,,GRSItem-20767,,No,Public,,,Signalized intersection records,,,,,,"Retention wording changed from 'after signal device removed' to 'after disposition of asset' to meet new language requirements.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",,,No,,,,,,,Signalized intersection records,,,,,,,,,,,,01163,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20767,,,,,,,,,,,,,,,,,,,,"These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",,,,,,,,Public Works,,,,,,,,,1163,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-23-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01163,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1163,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,Signalized intersection record,,,,,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,,,,,,,,,,"MUN-23-17,GRS-1163,1163,1,Signalized intersection records,Signalized intersection record,Item,Discontinued,Finalized,Retention wording changed from 'after signal device removed' to 'after disposition of asset' to meet new language requirements.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,Public,Public Works",,,,,,,,,,,,,,,GRS-690,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-17,GRS-1163,1163,1,Signalized intersection records,Signalized intersection record,Item,Discontinued,Finalized,Retention wording changed from 'after signal device removed' to 'after disposition of asset' to meet new language requirements.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1163,,,,,,,1163,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20766,,,,,,Inactive,
"",Recreational activity release records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Recreational activity release records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Recreational activity release records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873264992256,,,,,,,,,,,,,,,,,,,,GRSItem-20708,,No,Public,,,Recreational activity release records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",,,No,,,,,,,,,,,,,,,,,,,00644,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20708,,,,,,,,,,,MUN-19-10,,,,,,,,,"This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",,,,,,,,Parks and Recreation,,,,,,,,,644,,,,,,GRS-1038,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-27-9,,,,,,,,,,,,,,,,,,,,,,00644,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-644,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,Recreational activity release,,,,,"This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,,,,,,,,,,"CO-27-9,GRS-644,644,1,Recreational activity release records,Recreational activity release,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,Public,Parks and Recreation",,,,20709,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-9,GRS-644,644,1,Recreational activity release records,Recreational activity release,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,644,,,,,,,644,"This form is completed by individuals participating in recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,,,,,,,,,,,,,,"Recreational activity release records,MUN-19-10,GRS-1038",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Holdings catalog,Holdings catalog",,,,,"Retention changed from ""catalog closed"" to 'final action"".",,,,Yes,0.094103105,,,,,,,,,,,Library holdings catalog,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Library holdings catalog,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873266040832,,,,,,,,,,,,,,,,,,,,GRSItem-20731,,No,Public,,,Library holdings catalog,,,,,,"Retention changed from ""catalog closed"" to 'final action"".,Value of records is based on their usefulness for carrying out the agency's current business.,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",,,No,,,,,,,,,,,,,,,,,,,00509,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20731,,,,,,,,,,,"MUN-25-6,SD-13-3",,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",,,,,,,,Library,,,,,,,,,509,,,,,,"GRS-1204,GRS-1423",,2024-11-07T17:01:12.033Z,,,,,,,,,CO-24-6,,,,,,,,,,,,,,,,,,,,,,00509,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-509,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,Library holdings catalog,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,,,,,,,,,,"CO-24-6,GRS-509,509,1,Library holdings catalog,Library holdings catalog,Item,Current,Finalized,Retention changed from ""catalog closed"" to 'final action"".,Value of records is based on their usefulness for carrying out the agency's current business.,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,Public,Library",,,,"20730,20732",,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-6,GRS-509,509,1,Library holdings catalog,Library holdings catalog,Item,Current,Finalized,Retention changed from ""catalog closed"" to 'final action"".,Value of records is based on their usefulness for carrying out the agency's current business.,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,509,,,,,,,509,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many library with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date, and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out, and date due).",,,,,,,,,,,,,,,,,"Holdings catalog,Holdings catalog,MUN-25-6,SD-13-3,GRS-1204,GRS-1423",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after equipment replaced"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Pump test records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-461,,,,20747,,,,,,,Pump test records,,,,Item,Pump test records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873268137984,,,,,,,,,,,,,,,,,,,,GRSItem-20748,,No,Public,,,Pump test records,,,,,,"Retention wording changed from ""after equipment replaced"" to ""after resolution of issue"" to meet new language requirements.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.",,,No,,,,,,,Pump test records,,,,,,,,,,,,01235,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20748,,,,,,,,,,,,,,,,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.",,,,,,,,Fire Department,,,,,,,,,1235,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-26-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01235,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1235,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,Pump test records,,,,,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,,,,,,,,,,"MUN-26-18,GRS-1235,1235,1,Pump test records,Pump test records,Item,Discontinued,Finalized,Retention wording changed from ""after equipment replaced"" to ""after resolution of issue"" to meet new language requirements.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,Public,Fire Department",,,,,,,,,,,,,,,GRS-461,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-18,GRS-1235,1235,1,Pump test records,Pump test records,Item,Discontinued,Finalized,Retention wording changed from ""after equipment replaced"" to ""after resolution of issue"" to meet new language requirements.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1235,,,,,,,1235,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number, date tested, station number, where tested, manufacturer's name and number, test results, time taken, and remarks.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20747,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Delivery tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-676,,,,20764,,,,,,,Delivery tickets,,,,Item,Delivery tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873269186560,,,,,,,,,,,,,,,,,,,,GRSItem-20765,,No,Public,,,Delivery tickets,,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.",,,No,,,,,,,Delivery tickets,,,,,,,,,,,,01150,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20765,,,,,,,,,,,,,,,,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.",,,,,,,,Public Works,,,,,,,,,1150,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-23-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01150,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1150,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and list of miscellaneous supplies received.",,,,Delivery tickets,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and list of miscellaneous supplies received.",,,,,,,,,,,,,"MUN-23-4,GRS-1150,1150,1,Delivery tickets,Delivery tickets,Item,Discontinued,Finalized,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.,Public,Public Works",,,,,,,,,,,,,,,GRS-676,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-4,GRS-1150,1150,1,Delivery tickets,Delivery tickets,Item,Discontinued,Finalized,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1150,,,,,,,1150,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and list of miscellaneous supplies received.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20764,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recreational activity release records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-644,,,,20708,,,,,,,Recreational activity release records,,,,Item,Recreational activity release records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873270235136,,,,,,,,,,,,,,,,,,,,GRSItem-20709,,No,Public,,,Recreational activity release records,,,,,,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",,,No,,,,,,,Recreational activity release records,,,,,,,,,,,,01038,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20709,,,,,,,,,,,,,,,,,,,,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",,,,,,,,Parks and Recreation,,,,,,,,,1038,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-19-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01038,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1038,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,Recreational activity release,,,,,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,,,,,,,,,,"MUN-19-10,GRS-1038,1038,1,Recreational activity release records,Recreational activity release,Item,Discontinued,Finalized,This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-644,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-10,GRS-1038,1038,1,Recreational activity release records,Recreational activity release,Item,Discontinued,Finalized,This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1038,,,,,,,1038,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20708,,,,,,Inactive,
"",,,,,,"Retention changed from ""Retain until request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to 'final action'.",,,,,0.094103105,,,,,,,,,,,Interlibrary loan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-510,,,,20742,,,,,,,Interlibrary loan records,,,,Item,Interlibrary loan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873271283712,,,,,,,,,,,,,,,,,,,,GRSItem-20741,,No,Private,,,Interlibrary loan records,,,,,,"Retention changed from ""Retain until request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to 'final action'.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",,,No,,,,,,,Interlibrary loan records,,,,,,,,,,,,01205,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20741,,,,,,,,,,,,,,,,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",,,,,,,,Library,,,,,,,,,1205,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-25-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01205,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1205,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,Interlibrary loan records,,,,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,,,,,,,,,,"MUN-25-7,GRS-1205,1205,1,Interlibrary loan records,Interlibrary loan records,Item,Discontinued,Finalized,Retention changed from ""Retain until request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to 'final action'.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,Private,Library",,,,,,,,,,,,,,,GRS-510,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-7,GRS-1205,1205,1,Interlibrary loan records,Interlibrary loan records,Item,Discontinued,Finalized,Retention changed from ""Retain until request completed or canceled\, applicable fees and fines paid\, materials returned\, and statistics collected"" to 'final action'.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1205,,,,,,,1205,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms, computer searches, related correspondence and memoranda. The interlibrary loan forms include patron's name, address, telephone number, description of material being requested (author, title, publisher, publication date), a signed statement indicating patron willing to assume costs for borrowing material, status indication (overdue, lost, out-of-print), indication of search strategy, date material provided, and date material to be returned.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20742,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utah fire incident reporting system (ufirs) forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1234,,,,20758,,,,,,,Utah fire incident reporting system (ufirs) forms,,,,Item,Fire investigation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873273380864,,,,,,,,,,,,,,,,,,,,GRSItem-20757,,No,Public,,,Utah fire incident reporting system (ufirs) forms,,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,No,,,,,,,Fire investigation reports,,,,,,,,,,,,01241,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20757,,,,,,,,,,,,,,,,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,Fire Department,,,,,,,,,1241,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-26-24,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01241,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1241,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,Utah fire incident reporting s,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,,,,,,"MUN-26-24,GRS-1241,1241,1,Utah fire incident reporting system (ufirs) forms,Utah fire incident reporting s,Item,Discontinued,Finalized,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Public,Fire Department",,,,,,,,,,,,,,,GRS-1234,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-24,GRS-1241,1241,1,Utah fire incident reporting system (ufirs) forms,Utah fire incident reporting s,Item,Discontinued,Finalized,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1241,,,,,,,1241,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20758,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Work orders,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873275478016,,,,,,,,,,,,,,,,,,,,GRSItem-20777,,No,Public,,,Work orders,,,,,,"These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,00119,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20777,,,,,,,,,,,,,,,,,,,,"These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.",,,,,,,,Maintenance,,,,,,,,,119,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-6-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00119,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-119,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-08,,,,,,,,,"These are authorization forms for the repair or maintenance work on department vehicles, equipment, or county owned facilities or structures.",,,,Work orders,,,,,"These are authorization forms for the repair or maintenance work on department vehicles, equipment, or county owned facilities or structures.",,,,,,,,,,,,,"CO-6-12,GRS-119,119,1,Work orders,Work orders,Item,Discontinued,Finalized,These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.,These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.,Public,Maintenance",,,,,,,,,,,,,,,GRS-1873,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-12,GRS-119,119,1,Work orders,Work orders,Item,Discontinued,Finalized,These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.,These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,119,,,,,,,119,"These are authorization forms for the repair or maintenance work on department vehicles, equipment, or county owned facilities or structures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,City charter,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-43,,,,20783,,,,,,,City charter,,,,Item,Constitution and bylaws,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873276526592,,,,,,,,,,,,,,,,,,,,GRSItem-20785,,No,Public,,,City charter,,,,,,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,,No,,,,,,,Constitution and bylaws,,,,,,,,,,,,01012,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20785,,,,,,,,,,,,,,,,,,,,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,,,,,,,Clerk,,,,,,,,,1012,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-18-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01012,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1012,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain the constitution, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah, Article XI, Section 5).",,,,City charter,,,,,"These files contain the constitution, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah, Article XI, Section 5).",,,,,,,,,,,,,"MUN-18-4,GRS-1012,1012,1,City charter,City charter,Item,Discontinued,Finalized,These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).,These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).,Public,Clerk",,,,,,,,,,,,,,,GRS-43,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-4,GRS-1012,1012,1,City charter,City charter,Item,Discontinued,Finalized,These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).,These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1012,,,,,,,1012,"These files contain the constitution, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah, Article XI, Section 5).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20783,,,,,,Inactive,
"",Delivery tickets,,,,,,,,,,0.094103105,,,,,,,,,,,Delivery tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Delivery tickets,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873278623744,,,,,,,,,,,,,,,,,,,,GRSItem-20764,,No,Public,,,Delivery tickets,,,,,,",These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.",,,No,,,,,,,,,,,,,,,,,,,00676,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20764,,,,,,,,,,,MUN-23-4,,,,,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.",,,,,,,,Public Works,,,,,,,,,676,,,,,,GRS-1150,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-29-9,,,,,,,,,,,,,,,,,,,,,,00676,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-676,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and a list of miscellaneous supplies received.",,,,Delivery tickets,,,,,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and a list of miscellaneous supplies received.",,,,,,,,,,,,,"CO-29-9,GRS-676,676,1,Delivery tickets,Delivery tickets,Item,Current,Finalized,,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.,Public,Public Works",,,,20765,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-9,GRS-676,676,1,Delivery tickets,Delivery tickets,Item,Current,Finalized,,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.,These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and a list of miscellaneous supplies received.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,676,,,,,,,676,"These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and a list of miscellaneous supplies received.",,,,,,,,,,,,,,,,,"Delivery tickets,MUN-23-4,GRS-1150",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Green thumb program files,,,,,"Retention changed from "" expenditure report submitted"" to ""after completion of report"".",,,,Yes,0.094103105,,,,,,,,,,,Experience works program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Experience works program files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873289109504,,,,,,,,,,,,,,,,,,,,GRSItem-20840,,No,Private,,,Experience works program files,,,,,,"Retention changed from "" expenditure report submitted"" to ""after completion of report"".,,These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.,Green Thumb was changed to ""Experience Works"" in 2002. Updated by RHS 8/11/13",,,No,,,,,,,,,,,,,,,,,,,00908,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20840,,,,,,,,,,,CO-8-13,,,,,,,,,"These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.",,,,,,,,Human Resources,,,,,,,,,908,,,,,,GRS-157,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-9-24,,,,,,,,,,,,,,,,,,,,,,00908,,,,,"Green Thumb was changed to ""Experience Works"" in 2002. Updated by RHS 8/11/13",2018-04-20T00:00:00Z,,,,,,,GRS-908,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green Thumb employment form, performance review forms, enrollee job description, work schedule, medical examination form, memoranda, surveys, and related correspondence.",,,,Experience works program files,,,,,"These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green Thumb employment form, performance review forms, enrollee job description, work schedule, medical examination form, memoranda, surveys, and related correspondence.",,,,,,,,,,,,,"MUN-9-24,GRS-908,908,1,Experience works program files,Experience works program files,Item,Current,Finalized,Retention changed from "" expenditure report submitted"" to ""after completion of report"".,,These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.,Green Thumb was changed to ""Experience Works"" in 2002. Updated by RHS 8/11/13,These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.,Private,Human Resources",,,,20839,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-24,GRS-908,908,1,Experience works program files,Experience works program files,Item,Current,Finalized,Retention changed from "" expenditure report submitted"" to ""after completion of report"".,,These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.,Green Thumb was changed to ""Experience Works"" in 2002. Updated by RHS 8/11/13,These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,908,,,,,,,908,"These files document the governmental entity's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards, Green Thumb employment form, performance review forms, enrollee job description, work schedule, medical examination form, memoranda, surveys, and related correspondence.",,,,,,,,,,,,,,,,,"Green thumb program files,CO-8-13,GRS-157",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Returned or undeliverable instruments,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Returned or undeliverable instruments,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873291206656,,,,,,,,,,,,,,,,,,,,GRSItem-20822,,No,Public,,,Returned or undeliverable instruments,,,,,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00311,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,20822,,,,,,,,,,,,,,,,,,,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",,,,,,,,Recorder,,,,,,,,,311,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-15-22,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00311,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-311,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",,,,Returned or undeliverable inst,,,,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",,,,,,,,,,,,,"CO-15-22,GRS-311,311,1,Returned or undeliverable instruments,Returned or undeliverable inst,Item,Discontinued,Finalized,These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.,These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.,Public,Recorder",,,,,,,,,,,,,,,GRS-1720,,,,,Recorder,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-15-22,GRS-311,311,1,Returned or undeliverable instruments,Returned or undeliverable inst,Item,Discontinued,Finalized,These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.,These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,311,,,,,,,311,"These original records are those which were returned to the recorder's office as undeliverable by the postal service, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",Interlocal agreements,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Interlocal agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Interlocal agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873292255232,,,,,,,,,,,,,,,,,,,,GRSItem-20857,,No,Public,,,Interlocal agreements,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.",,,No,,,,,,,,,,,,,,,,,,,00686,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20857,,,,,,,,,,,MUN-23-34,,,,,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.",,,,,,,,Public Works,,,,,,,,,686,,,,,,GRS-1180,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-29-19,,,,,,,,,,,,,,,,,,,,,,00686,,,,,,2018-04-26T00:00:00Z,,,,,,,GRS-686,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-26,,,,,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and city representatives.",,,,Interlocal agreements,,,,,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and city representatives.",,,,,,,,,,,,,"CO-29-19,GRS-686,686,1,Interlocal agreements,Interlocal agreements,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.,Public,Public Works",,,,20856,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-19,GRS-686,686,1,Interlocal agreements,Interlocal agreements,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.,These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and city representatives.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,686,,,,,,,686,"These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and city representatives.",,,,,,,,,,,,,,,,,"Interlocal agreements,MUN-23-34,GRS-1180",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Field books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1169,,,,20850,,,,,,,Field books,,,,Item,Survey field books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873295400960,,,,,,,,,,,,,,,,,,,,GRSItem-20849,,No,Public,,,Field books,,,,,,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.",,,No,,,,,,,Survey field books,,,,,,,,,,,,00379,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20849,,,,,,,,,,,,,,,,,,,,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.",,,,,,,,Surveyor,,,,,,,,,379,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-17-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00379,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-379,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township, section, range, survey measurements, elevations, and grade with some sketches of area and notes regarding the project.",,,,Field books,,,,,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township, section, range, survey measurements, elevations, and grade with some sketches of area and notes regarding the project.",,,,,,,,,,,,,"CO-17-5,GRS-379,379,1,Field books,Field books,Item,Discontinued,Finalized,These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.,These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1169,,,,,Surveyor,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-17-5,GRS-379,379,1,Field books,Field books,Item,Discontinued,Finalized,These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.,These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,379,,,,,,,379,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township, section, range, survey measurements, elevations, and grade with some sketches of area and notes regarding the project.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20850,,,,,,Inactive,
"",Appraisal project files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Appraisal project records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Appraisal project records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873296449536,,,,,,,,,,,,,,,,,,,,GRSItem-20888,,No,Public,,,Appraisal project records,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.",,,No,,,,,,,,,,,,,,,,,,,00700,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20888,,,,,,,,,,,MUN-24-2,,,,,,,,,"These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.",,,,,,,,Redevelopment,,,,,,,,,700,,,,,,GRS-1186,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-30-2,,,,,,,,,,,,,,,,,,,,,,00700,,,,,,2018-05-17T00:00:00Z,,,,,,,GRS-700,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,"These records are used to investigate a project's viability, determine costs, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments, and destructions of the condition of involved structures.",,,,Appraisal project records,,,,,"These records are used to investigate a project's viability, determine costs, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments, and destructions of the condition of involved structures.",,,,,,,,,,,,,"CO-30-2,GRS-700,700,1,Appraisal project records,Appraisal project records,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.,These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.,Public,Redevelopment",,,,20887,,,,,,,,,,,,,,,,Redevelopment,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-2,GRS-700,700,1,Appraisal project records,Appraisal project records,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.,These records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,700,,,,,,,700,"These records are used to investigate a project's viability, determine costs, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments, and destructions of the condition of involved structures.",,,,,,,,,,,,,,,,,"Appraisal project files,MUN-24-2,GRS-1186",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inland water records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-723,,,,20918,,,,,,,Inland water records,,,,Item,Inland water records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873297498112,,,,,,,,,,,,,,,,,,,,GRSItem-20917,,No,Public,,,Inland water records,,,,,,"These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.",,,No,,,,,,,Inland water records,,,,,,,,,,,,01244,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20917,,,,,,,,,,,,,,,,,,,,"These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.",,,,,,,,Geospatial Data Sets,,,,,,,,,1244,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-27-2,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01244,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1244,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes, streams, ponds, and watersheds.",,,,Inland water records,,,,,"These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes, streams, ponds, and watersheds.",,,,,,,,,,,,,"MUN-27-2,GRS-1244,1244,1,Inland water records,Inland water records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.,These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-723,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-2,GRS-1244,1244,1,Inland water records,Inland water records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.,These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes\, streams\, ponds\, and watersheds.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1244,,,,,,,1244,"These geospatial records contain information pertaining to hydrologic features located in Utah municipalities. These are lakes, streams, ponds, and watersheds.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20918,,,,,,Inactive,
"",Field books,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Survey field books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actiosn on individuals, communities, and the natural and man-made environment.",,,,Survey field books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873298546688,,,,,,,,,,,,,,,,,,,,GRSItem-20850,,No,Public,,,Survey field books,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.",,,No,,,,,,,,,,,,,,,,,,,01169,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20850,,,,,,,,,,,CO-17-5,,,,,,,,,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.",,,,,,,,Public Works,,,,,,,,,1169,,,,,,GRS-379,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-23-23,,,,,,,,,,,,,,,,,,,,,,01169,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1169,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys, civic improvement, benchmarks, elevations, property surveys, and for updating measurements and information on atlas plats. They include survey measurements, elevations, and grade with some sketches of the area.",,,,Survey field books,,,,,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys, civic improvement, benchmarks, elevations, property surveys, and for updating measurements and information on atlas plats. They include survey measurements, elevations, and grade with some sketches of the area.",,,,,,,,,,,,,"MUN-23-23,GRS-1169,1169,1,Survey field books,Survey field books,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.,These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.,Public,Public Works",,,,20849,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-23,GRS-1169,1169,1,Survey field books,Survey field books,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.,These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1169,,,,,,,1169,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys, civic improvement, benchmarks, elevations, property surveys, and for updating measurements and information on atlas plats. They include survey measurements, elevations, and grade with some sketches of the area.",,,,,,,,,,,,,,,,,"Field books,CO-17-5,GRS-379",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of adjustment case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-655,,,,20890,,,,,,,Board of adjustment case files,,,,Item,Board of adjustment case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873300643840,,,,,,,,,,,,,,,,,,,,GRSItem-20889,,No,Public,,,Board of adjustment case files,,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,No,,,,,,,Board of adjustment case files,,,,,,,,,,,,01043,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20889,,,,,,,,,,,,,,,,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,Planning and Zoning,,,,,,,,,1043,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-20-1,,,,,,,,,,,,,,,,,,2018-05-17T00:00:00Z,,,,01043,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1043,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,Board of adjustment case files,,,,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,,,,,,"MUN-20-1,GRS-1043,1043,1,Board of adjustment case files,Board of adjustment case files,Item,Discontinued,Finalized,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-655,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-1,GRS-1043,1043,1,Board of adjustment case files,Board of adjustment case files,Item,Discontinued,Finalized,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1043,,,,,,,1043,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20890,,,,,,Inactive,
"",Inland water records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Inland water records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Inland water records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873301692416,,,,,,,,,,,,,,,,,,,,GRSItem-20918,,No,Public,,,Inland water records,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.",,,No,,,,,,,,,,,,,,,,,,,00723,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20918,,,,,,,,,,,MUN-27-2,,,,,,,,,"These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.",,,,,,,,Geospatial Data Sets,,,,,,,,,723,,,,,,GRS-1244,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-32-2,,,,,,,,,,,,,,,,,,,,,,00723,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-723,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to the hydrologic features. These are lakes, streams, ponds, and watersheds.",,,,Inland water records,,,,,"These geospatial records contain information pertaining to the hydrologic features. These are lakes, streams, ponds, and watersheds.",,,,,,,,,,,,,"CO-32-2,GRS-723,723,1,Inland water records,Inland water records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.,These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.,Public,Geospatial Data Sets",,,,20917,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-2,GRS-723,723,1,Inland water records,Inland water records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.,These geospatial records contain information pertaining to the hydrologic features. These are lakes\, streams\, ponds\, and watersheds.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,723,,,,,,,723,"These geospatial records contain information pertaining to the hydrologic features. These are lakes, streams, ponds, and watersheds.",,,,,,,,,,,,,,,,,"Inland water records,MUN-27-2,GRS-1244",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Notification of personnel actions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Notification of personnel actions,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873301692417,,,,,,,,,,,,,,,,,,,,GRSItem-20954,,No,Private,,,Notification of personnel actions,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.",,,No,,,,,,,,,,,,,,,,,,,01937,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20954,,,,,,,,,,,,,,,,,,,,"These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.",,,,,,,,Human Resources,,,,,,,,,1937,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,SG-11-33,,,,,,,,,,,,,,,,,,,,,,01937,,,,,,2018-06-11T00:00:00Z,,,,,,,GRS-1937,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-11,,,,,,,,,"These records document initial employment, promotion, transfers to or from agency, separation, and all other individual personnel actions.",,,,Notification of personnel acti,,,,,"These records document initial employment, promotion, transfers to or from agency, separation, and all other individual personnel actions.",,,,,,,,,,,,,"SG-11-33,GRS-1937,1937,1,Notification of personnel actions,Notification of personnel acti,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.,These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-33,GRS-1937,1937,1,Notification of personnel actions,Notification of personnel acti,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.,These records document initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1937,,,,,,,1937,"These records document initial employment, promotion, transfers to or from agency, separation, and all other individual personnel actions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Utilities and communication records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Utilities and communication records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Utilities and communication records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873303789568,,,,,,,,,,,,,,,,,,,,GRSItem-20935,,No,Public,,,Utilities and communication records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",,,No,,,,,,,,,,,,,,,,,,,00727,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20935,,,,,,,,,,,MUN-27-6,,,,,,,,,"These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",,,,,,,,Geospatial Data Sets,,,,,,,,,727,,,,,,GRS-1248,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-32-6,,,,,,,,,,,,,,,,,,,,,,00727,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-727,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,Utilities and communication re,,,,,"These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,,,,,,,,,,"CO-32-6,GRS-727,727,1,Utilities and communication records,Utilities and communication re,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,Public,Geospatial Data Sets",,,,20936,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-32-6,GRS-727,727,1,Utilities and communication records,Utilities and communication re,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,727,,,,,,,727,"These geospatial records contain information pertaining to the utilities found in Utah counties and municipalities. These may include telephone infrastructure, electricity transmission lines, storm sewer pipes, and septic tanks.",,,,,,,,,,,,,,,,,"Utilities and communication records,MUN-27-6,GRS-1248",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-995,,,,20945,,,,,,,Construction reports,,,,Item,Construction statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873306935296,,,,,,,,,,,,,,,,,,,,GRSItem-20944,,No,Public,,,Construction reports,,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.",,,No,,,,,,,Construction statistical reports,,,,,,,,,,,,00444,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20944,,,,,,,,,,,,,,,,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.",,,,,,,,Building Inspection,,,,,,,,,444,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-21-7,,,,,,,,,,,,,,,,,,2018-06-01T00:00:00Z,,,,00444,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-444,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-01,,,,,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.",,,,Construction reports,,,,,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.",,,,,,,,,,,,,"CO-21-7,GRS-444,444,1,Construction reports,Construction reports,Item,Discontinued,Finalized,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-995,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-21-7,GRS-444,444,1,Construction reports,Construction reports,Item,Discontinued,Finalized,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.,These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,444,,,,,,,444,"These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S.?Census Bureau and the Utah Bureau of Economic and Business Research.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20945,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Expunged records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have legal value(s).,,,,,,,,,,,,,,,,,,Expunged records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873314275328,,,,,,,,,,,,,,,,,,,,GRSItem-20947,,No,Exempt,,,Expunged records,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,No,,,,,,,,,,,,,,,,,,,01076,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-12-01,,,,,20947,,,,,,,,,,,,,,,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,Law Enforcement,,,,,,,,,1076,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,MUN-21-21,,,,,,,,,,,,,,,,,,2018-06-01T00:00:00Z,,,,01076,,,,,,2010-12-01T00:00:00Z,,,,,,,GRS-1076,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-01,,,,,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,Expunged records,,,,,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,,,,,,"MUN-21-21,GRS-1076,1076,1,Expunged records,Expunged records,Item,Discontinued,Finalized,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,Exempt,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-21,GRS-1076,1076,1,Expunged records,Expunged records,Item,Discontinued,Finalized,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,A person who has been convicted of a crime may petition the court for an order to expunge records of arrest\, investigation\, detention\, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest\, criminal investigation\, detention\, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies\, so the agency may seal the records. An expunged record includes the sealed records along with the court order.,Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1076,,,,,,,1076,"A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To ""expunge"" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone messages,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone messages,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870247190528,,,,,,,,,,,,,,,,,,,,GRSItem-3422,,No,Public,,,Telephone messages,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00773,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3422,,,,,,,,,,,,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,,,,,,Administrative,,,,,,,,,773,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-1-41,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00773,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-773,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,Telephone messages,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,"MUN-1-41,GRS-773,773,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-41,GRS-773,773,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,773,,,,,,,773,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee warning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1969,,,,20865,,,,,,,Employee warning files,,,,Item,Complaint investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870250336256,,,,,,,,,,,,,,,,,,,,GRSItem-3439,,No,Private,,,Employee warning files,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",,,No,,,,,,,Complaint investigation files,,,,,,,,,,,,00903,,,Discontinued,,,,,,,,,,See state schedule Complaint Investigation Files 11-66,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3439,,,,,,,,,,,,,,,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",,,,,,,,Human Resources,,,,,,,,,903,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-9-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00903,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-903,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, along with all related documents.",,,,Employee warning files,,,,,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, along with all related documents.",,,,,,,,,,,,,"MUN-9-19,GRS-903,903,1,Employee warning files,Employee warning files,Item,Discontinued,Finalized,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1969,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-19,GRS-903,903,1,Employee warning files,Employee warning files,Item,Discontinued,Finalized,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.,These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,903,,,,,,,903,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, along with all related documents.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20865,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Routine control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Routine control records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870252433408,,,,,,,,,,,,,,,,,,,,GRSItem-3480,,No,Public,,,Routine control records,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,No,,,,,,,,,,,,,,,,,,,01275,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3480,,,,,,,,,,,,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",,,,,,,,Administrative,,,,,,,,,1275,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-1-27,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01275,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1275,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,Routine control records,,,,,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,"SD-1-27,GRS-1275,1275,1,Routine control records,Routine control records,Item,Discontinued,Finalized,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-27,GRS-1275,1275,1,Routine control records,Routine control records,Item,Discontinued,Finalized,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1275,,,,,,,1275,"These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone messages,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Telephone messages,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870253481984,,,,,,,,,,,,,,,,,,,,GRSItem-3488,,No,Public,,,Telephone messages,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01280,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,3488,,,,,,,,,,,,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",,,,,,,,Administrative,,,,,,,,,1280,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-1-32,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01280,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1280,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,Telephone messages,,,,,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,"SD-1-32,GRS-1280,1280,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-32,GRS-1280,1280,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1280,,,,,,,1280,"These are the actual incoming telephone messages received by an entity. They normally include date, time, names of person receiving and leaving message, and action request (e.g., return call, etc).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond redemption registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bond redemption registers,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870262919169,,,,,,,,,,,,,,,,,,,,GRSItem-3494,,No,Public,,,Bond redemption registers,,,,,,"These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,Made obsolete 9-15-2008 by MPM",,,No,,,,,,,,,,,,,,,,,,,01287,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,3494,,,,,,,,,,,,,,,,,,,,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,,,,,,,,Bonds and Bonding,,,,,,,,,1287,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-2-3,,,,,,,,,,,,,,,,,,2008-09-14T00:00:00Z,,,,01287,,,,,Made obsolete 9-15-2008 by MPM,1996-12-01T00:00:00Z,,,,,,,GRS-1287,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,,,,,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,,,,Bond redemption registers,,,,,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,,,,,,,,,,,,,"SD-2-3,GRS-1287,1287,1,Bond redemption registers,Bond redemption registers,Item,Discontinued,Finalized,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,Made obsolete 9-15-2008 by MPM,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-3,GRS-1287,1287,1,Bond redemption registers,Bond redemption registers,Item,Discontinued,Finalized,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,Made obsolete 9-15-2008 by MPM,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1287,,,,,,,1287,These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Documentation for non-permanent databases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Documentation for non-permanent databases,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870268162048,,,,,,,,,,,,,,,,,,,,GRSItem-3527,,No,Public,,,Documentation for non-permanent databases,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,No,,,,,,,,,,,,,,,,,,,01768,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-19,,,,,3527,,,,,,,,,,,,,,,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,Data Processing,,,,,,,,,1768,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-5-8,,,,,,,,,,,,,,,,,,2013-04-18T00:00:00Z,,,,01768,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1768,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-19,,,,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,Documentation for non-permanen,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,,,,,,"SG-5-8,GRS-1768,1768,1,Documentation for non-permanent databases,Documentation for non-permanen,Item,Discontinued,Finalized,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-8,GRS-1768,1768,1,Documentation for non-permanent databases,Documentation for non-permanen,Item,Discontinued,Finalized,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1768,,,,,,,1768,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Family medical leave applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Family medical leave applications,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870270259200,,,,,,,,,,,,,,,,,,,,GRSItem-3468,,No,Exempt,,,Family medical leave applications,,,,,,"This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01960,,,Discontinued,,,,,,,,,,See Employment Health & Medical Records 11-65,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3468,,,,,,,,,,,,,,,,,,,,"This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.",,,,,,,,Human Resources,,,,,,,,,1960,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-11-57,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01960,,,,,,1996-06-01T00:00:00Z,,,,,,,GRS-1960,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name, address, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.",,,,Family medical leave applicati,,,,,"This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name, address, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.",,,,,,,,,,,,,"SG-11-57,GRS-1960,1960,1,Family medical leave applications,Family medical leave applicati,Item,Discontinued,Finalized,This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.,This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.,Exempt,Human Resources",,,,,,,,,,,,,,,GRS-1968,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-57,GRS-1960,1960,1,Family medical leave applications,Family medical leave applicati,Item,Discontinued,Finalized,This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.,This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name\, address\, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits\, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.,Exempt,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1960,,,,,,,1960,"This record contains applications for an employee to take leave based on the Family and Medical Leave Act of 1993. Information includes payroll and identifying employee data such as name, address, and occupation; rate or basis of pay in terms of compensation; daily and weekly hours worked per pay period; additions to or deductions from wages; total compensation paid; dates (or hours) leave is taken by employee; information regarding employee benefits or employer leave policies; premium payments of employee benefits, and data regarding any dispute between the employer and the employee over the designation of leave as Family and Medical Leave Act leave.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Liability insurance policy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Liability insurance policy files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870272356353,,,,,,,,,,,,,,,,,,,,GRSItem-20381,,No,Public,,,Liability insurance policy files,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,No,,,,,,,,,,,,,,,,,,,02012,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20381,,,,,,,,,,,,,,,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,Security Services,,,,,,,,,2012,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,SG-16-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02012,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2012,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,Liability insurance policy fil,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,,,,,,"SG-16-8,GRS-2012,2012,1,Liability insurance policy files,Liability insurance policy fil,Item,Discontinued,Finalized,Insurance policy contracts between the State of Utah and private insurers.,Insurance policy contracts between the State of Utah and private insurers.,Public,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-16-8,GRS-2012,2012,1,Liability insurance policy files,Liability insurance policy fil,Item,Discontinued,Finalized,Insurance policy contracts between the State of Utah and private insurers.,Insurance policy contracts between the State of Utah and private insurers.,Public,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2012,,,,,,,2012,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll voucher,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Payroll voucher,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870273404928,,,,,,,,,,,,,,,,,,,,GRSItem-3521,,No,Private,,,Payroll voucher,,,,,,"This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.",,,No,,,,,,,,,,,,,,,,,,,01351,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3521,,,,,,,,,,,,,,,,,,,,"This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.",,,,,,,,"Payroll,School District",,,,,,,,,1351,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-6-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01351,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1351,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g., extended career ladder days, substitute pay, supervision of facilities, adult education classes taught). It includes social security number, employee name and address, date, budget number, and a listing of days and hours, services rendered where and for whom, pay rate per day/hour, amount due, approval signatures of principal and supervisor/director, and signature of claimant certifying amounts are accurate.",,,,Payroll voucher,,,,,"This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g., extended career ladder days, substitute pay, supervision of facilities, adult education classes taught). It includes social security number, employee name and address, date, budget number, and a listing of days and hours, services rendered where and for whom, pay rate per day/hour, amount due, approval signatures of principal and supervisor/director, and signature of claimant certifying amounts are accurate.",,,,,,,,,,,,,"SD-6-19,GRS-1351,1351,1,Payroll voucher,Payroll voucher,Item,Discontinued,Finalized,This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.,This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.,Private,Payroll,School District",,,,,,,,,,,,,,,,,,,,"Payroll,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-19,GRS-1351,1351,1,Payroll voucher,Payroll voucher,Item,Discontinued,Finalized,This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.,This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). It includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.,Private,Payroll,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Payroll,School District",1351,,,,,,,1351,"This report form is submitted monthly by contracted and noncontracted employees authorizing payments for services rendered over and above their regular contract.(e.g., extended career ladder days, substitute pay, supervision of facilities, adult education classes taught). It includes social security number, employee name and address, date, budget number, and a listing of days and hours, services rendered where and for whom, pay rate per day/hour, amount due, approval signatures of principal and supervisor/director, and signature of claimant certifying amounts are accurate.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) county appeals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1715,,,,1715,,,,,,,Government records access and management act (grama) county appeals case files,,,,Item,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870275502080,,,,,,,,,,,,,,,,,,,,GRSItem-20118,,No,Public,,,Government records access and management act (grama) county appeals case files,,,,,,"These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.",,,No,,,,,,,Government records access and management act (grama) appeals board case files,,,,,,,,,,,,00040,,,Discontinued,,,,,,,,,,See state schedule Government Records Access and Management Act (GRAMA) Appeals,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20118,,,,,,,,,,,,,,,,,,,,"These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.",,,,,,,,Administrative,,,,,,,,,40,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-1-40,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00040,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-40,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These case files document the appeals for access of county records to separate county appeals bodies (i.e., county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,Government records access and,,,,,"These case files document the appeals for access of county records to separate county appeals bodies (i.e., county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,"CO-1-40,GRS-40,40,1,Government records access and management act (grama) county appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1715,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-40,GRS-40,40,1,Government records access and management act (grama) county appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,These case files document the appeals for access of county records to separate county appeals bodies (i.e.\, county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, commission or board decision\, and any other documentation concerning the appeal process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,40,,,,,,,40,"These case files document the appeals for access of county records to separate county appeals bodies (i.e., county commission or separate board) in accordance with county ordinances adopted under authority granted in the Government Records Access and Management Act (GRAMA) (UCA 63G-3-701 (2009)). These case files include copies of the access request and denial forms, the appeal, research notes, commission or board decision, and any other documentation concerning the appeal process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1715,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after end of grant period"" to ""after end of project or program"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-666,,,,20421,,,,,,,Community development block grant administrative records,,,,Item,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870277599232,,,,,,,,,,,,,,,,,,,,GRSItem-20424,,No,Public,,,Community development block grant administrative records,,,,,,"Retention wording changed from ""after end of grant period"" to ""after end of project or program"" to meet new language requirements.,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).",,,No,,,,,,,Community development block grant administrative records,,,,,,,,,,,,00779,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20424,,,,,,,,,,,,,,,,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).",,,,,,,,Administrative,,,,,,,,,779,,,,,,,,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-1-47,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00779,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-779,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1995)).",,,,Community development block gr,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1995)).",,,,,,,,,,,,,"MUN-1-47,GRS-779,779,1,Community development block grant administrative records,Community development block gr,Item,Discontinued,Finalized,Retention wording changed from ""after end of grant period"" to ""after end of project or program"" to meet new language requirements.,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).,Public,Administrative",,,,,,,,,,,,,,,GRS-666,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-47,GRS-779,779,1,Community development block grant administrative records,Community development block gr,Item,Discontinued,Finalized,Retention wording changed from ""after end of grant period"" to ""after end of project or program"" to meet new language requirements.,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1995)).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,779,,,,,,,779,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1995)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Public relations files,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870279696385,,,,,,,,,,,,,,,,,,,,GRSItem-20129,,No,Public,,,Public relations files,,,,,,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",,,No,,,,,,,Public relations records,,,,,,,,,,,,00754,,,Discontinued,,,,,,,,,,See state schedule Public Relations Records 1-69,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20129,,,,,,,,,,,,,,,,,,,,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",,,,,,,,Administrative,,,,,,,,,754,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-1-19,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00754,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-754,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.",,,,Public relations files,,,,,"These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.",,,,,,,,,,,,,"MUN-1-19,GRS-754,754,1,Public relations files,Public relations files,Item,Discontinued,Finalized,These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.,These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.,Public,Administrative",,,,,,,,,,,,,,,GRS-1716,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-19,GRS-754,754,1,Public relations files,Public relations files,Item,Discontinued,Finalized,These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.,These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,754,,,,,,,754,"These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"","Accident reports,Accident reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Vehicle accident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Vehicle accident reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"incident report,cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870280744961,,,,,,,,,,,,,,,,,,,,GRSItem-20466,,No,Public,,,Vehicle accident reports,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.",,,No,,,,,,,,,,,,,,,,,,,00317,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20466,,,,,,,,,,,"MUN-21-1,CO-29-1",,,,,,,,,"These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.",,,,,,,,Law Enforcement,,,,,,,,,317,,,,,,"GRS-1060,GRS-668",,2024-11-07T17:01:09.091Z,,,,,,,,,CO-16-1,,,,,,,,,,,,,,,,,,,,,,00317,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-317,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions.",,,,Vehicle accident reports,,,,,"These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions.",,,,,,,,,,,,,"CO-16-1,GRS-317,317,1,Vehicle accident reports,Vehicle accident reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.,These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.,Public,incident report,cars,vehicles,Law Enforcement",,,,"20467,20468",,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-1,GRS-317,317,1,Vehicle accident reports,Vehicle accident reports,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.,These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.,Public,incident report,cars,vehicles,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,317,,,,,,,317,"These files document traffic accidents investigated by law enforcement. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions.",,,,,,,,,,,,,,,,,"Accident reports,Accident reports,MUN-21-1,CO-29-1,GRS-1060,GRS-668",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Block grant monthly reports,Community development block grant administrative records,Community development block grant administrative records,Community development block grant original application and final report,Community development block grant supporting files",,,,,,,,,,0.094103105,,,,,,,,,,,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Community development block grant administrative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870282842112,,,,,,,,,,,,,,,,,,,,GRSItem-20421,,No,Public,,,Community development block grant administrative records,,,,,,",Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00666,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20421,,,,,,,,,,,"SG-2-3,MUN-1-47,MUN-20-14,MUN-24-4,MUN-24-14",,,,,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.",,,,,,,,Planning and Zoning,,,,,,,,,666,,,,,,"GRS-1737,GRS-779,GRS-1056,GRS-1188,GRS-1198",,2024-11-07T17:01:09.091Z,,,,,,,,,CO-28-14,,,,,,,,,,,,,,,,,,,,,,00666,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-666,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports, audits, certificates, maps, and related correspondence.",,,,Community development block gr,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports, audits, certificates, maps, and related correspondence.",,,,,,,,,,,,,"CO-28-14,GRS-666,666,1,Community development block grant administrative records,Community development block gr,Item,Current,Finalized,,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.,Public,Planning and Zoning",,,,"20418,20424,20425,20426,20427",,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-28-14,GRS-666,666,1,Community development block grant administrative records,Community development block gr,Item,Current,Finalized,,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,666,,,,,,,666,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports, audits, certificates, maps, and related correspondence.",,,,,,,,,,,,,,,,,"Block grant monthly reports,Community development block grant administrative records,Community development block grant administrative records,Community development block grant original application and final report,Community development block grant supporting files,SG-2-3,MUN-1-47,MUN-20-14,MUN-24-4,MUN-24-14,GRS-1737,GRS-779,GRS-1056,GRS-1188,GRS-1198",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Oaths of office,Oaths of office",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Oaths of office,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.,,,,Oaths of office,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870284939264,,,,,,,,,,,,,,,,,,,,GRSItem-20429,,No,Public,,,Oaths of office,,,,,,"This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.,These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.",,,No,,,,,,,,,,,,,,,,,,,01023,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20429,,,,,,,,,,,"CO-14-28,SD-15-3",,,,,,,,,"These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.",,,,,,,,Clerk,,,,,,,,,1023,,,,,,"GRS-271,GRS-1467",,2024-11-07T17:01:09.091Z,,,,,,,,,MUN-18-18,,,,,,,,,,,,,,,,,,,,,,01023,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1023,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain copies of signed oaths required of all officials, whether elected or appointed, before entering the duties of their respective offices.",,,,Oaths of office,,,,,"These files contain copies of signed oaths required of all officials, whether elected or appointed, before entering the duties of their respective offices.",,,,,,,,,,,,,"MUN-18-18,GRS-1023,1023,1,Oaths of office,Oaths of office,Item,Current,Finalized,This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.,These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.,These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.,Public,Clerk",,,,"20428,20430",,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-18,GRS-1023,1023,1,Oaths of office,Oaths of office,Item,Current,Finalized,This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.,These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.,These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1023,,,,,,,1023,"These files contain copies of signed oaths required of all officials, whether elected or appointed, before entering the duties of their respective offices.",,,,,,,,,,,,,,,,,"Oaths of office,Oaths of office,CO-14-28,SD-15-3,GRS-271,GRS-1467",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Press release files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Press release files,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870290182144,,,,,,,,,,,,,,,,,,,,GRSItem-20117,,No,Public,,,Press release files,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,No,,,,,,,Public relations records,,,,,,,,,,,,00020,,,Discontinued,,,,,,,,,,See state schedule Public Relations Records 1-69,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20117,,,,,,,,,,,,,,,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,Administrative,,,,,,,,,20,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-1-20,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00020,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-20,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,Press release files,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,"CO-1-20,GRS-20,20,1,Press release files,Press release files,Item,Discontinued,Finalized,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,,,,,,GRS-1716,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-20,GRS-20,20,1,Press release files,Press release files,Item,Discontinued,Finalized,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,20,,,,,,,20,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Fixed asset lists,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870291230720,,,,,,,,,,,,,,,,,,,,GRSItem-20126,,No,Public,,,Fixed asset lists,,,,,,"These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01303,,,Discontinued,,,,,,,,,,See county schedule Fixed Asset Records 4-6.,,,,,,,,,"Retain for 3 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20126,,,,,,,,,,,,,,,,,,,,"These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.",,,,,,,,Fixed Asset,,,,,,,,,1303,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-4-4,,,,,,,,,,,,,,,,,,2015-12-01T00:00:00Z,,,,01303,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1303,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These are listings of all district property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, vendor name, and depreciation.",,,,Fixed asset lists,,,,,"These are listings of all district property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, vendor name, and depreciation.",,,,,,,,,,,,,"SD-4-4,GRS-1303,1303,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.,These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-4-4,GRS-1303,1303,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.,These are listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,1303,,,,,,,1303,"These are listings of all district property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, vendor name, and depreciation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public release files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1716,,,,1716,,,,,,,Public release files,,,,Item,Public relations records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870291230721,,,,,,,,,,,,,,,,,,,,GRSItem-20130,,No,Public,,,Public release files,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,,,No,,,,,,,Public relations records,,,,,,,,,,,,00755,,,Discontinued,,,,,,,,,,See state schedule Public Relations Records 1-69,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20130,,,,,,,,,,,,,,,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,,,,,,,,Administrative,,,,,,,,,755,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-1-20,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00755,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-755,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,,,,Public release files,,,,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,,,,,,,,,,,,,"MUN-1-20,GRS-755,755,1,Public release files,Public release files,Item,Discontinued,Finalized,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,,,,,,GRS-1716,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-20,GRS-755,755,1,Public release files,Public release files,Item,Discontinued,Finalized,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,755,,,,,,,755,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1716,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Master logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Master logs,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870292279296,,,,,,,,,,,,,,,,,,,,GRSItem-20139,,No,Public,,,Master logs,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).",,,No,,,,,,,Animal control records,,,,,,,,,,,,00972,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20139,,,,,,,,,,,,,,,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,Animal Control,,,,,,,,,972,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-14-7,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00972,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-972,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,Master logs,,,,,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,,,,,,"MUN-14-7,GRS-972,972,1,Master logs,Master logs,Item,Discontinued,Finalized,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-7,GRS-972,972,1,Master logs,Master logs,Item,Discontinued,Finalized,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,These logs record all animals brought into the animal shelter. They may include date animal was brought in\, breed\, sex\, color\, location picked up\, owner's name\, and information on disposition of animal (whether adopted or euthanized).,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,972,,,,,,,972,"These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether adopted or euthanized).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",Proof of publication records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Proof of publication files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 78B-5-613(2019).",,,,Proof of publication files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870293327872,,,,,,,,,,,,,,,,,,,,GRSItem-20154,,No,Public,,,Proof of publication files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 78B-5-613(2019).,When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.",,,No,,,,,,,,,,,,,,,,,,,00046,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after completion of publication or report, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 78B-5-613(2019).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-07-01,,,,,20154,,,,,,,,,,,MUN-18-21,,,,,,,,,"When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.",,,,,,,,Administrative,,,,,,,,,46,,,,,,GRS-1026,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-1-46,,,,,,,,,,,,,,,,,,,,,,00046,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-46,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"When a statute, court order, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits, copies of actual newspaper notices and related evidence of the publication.",,,,Proof of publication files,,,,,"When a statute, court order, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits, copies of actual newspaper notices and related evidence of the publication.",,,,,,,,,,,,,"CO-1-46,GRS-46,46,1,Proof of publication files,Proof of publication files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 78B-5-613(2019).,When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.,When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.,Public,Administrative",,,,20155,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-46,GRS-46,46,1,Proof of publication files,Proof of publication files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 78B-5-613(2019).,When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.,When a statute\, court order\, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits\, copies of actual newspaper notices and related evidence of the publication.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,46,,,,,,,46,"When a statute, court order, or judge requires publication of a document or notice in a local newspaper (UCA 78B-5-613 (2009)) evidence of the publication may be given by the affidavit of the publisher along with a copy of the document or notice and specification of the dates of publication. These files may contain proof of publication affidavits, copies of actual newspaper notices and related evidence of the publication.",,,,,,,,,,,,,,,,,"Proof of publication records,MUN-18-21,GRS-1026",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax exemption records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-193,,,,21314,,,,,,,Tax exemption records,,,,Item,Sales and use tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870299619328,,,,,,,,,,,,,,,,,,,,GRSItem-20174,,No,Public,,,Tax exemption records,,,,,,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,No,,,,,,,Sales and use tax records,,,,,,,,,,,,00940,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20174,,,,,,,,,,,,,,,,,,,,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,Purchasing,,,,,,,,,940,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-10-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00940,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-940,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,Tax exemption records,,,,,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,,,,,,"MUN-10-14,GRS-940,940,1,Tax exemption records,Tax exemption records,Item,Discontinued,Finalized,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,,,,,,GRS-193,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-14,GRS-940,940,1,Tax exemption records,Tax exemption records,Item,Discontinued,Finalized,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,940,,,,,,,940,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21314,,,,,,Inactive,
"",,,,,,"Retention wording ""after the election or until time has expired during which ballots could be contested"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Election ballots,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-262,,,,21399,,,,,,,Election ballots,,,,Item,County election ballots and returns,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870300667904,,,,,,,,,,,,,,,,,,,,GRSItem-20158,,No,Exempt,,,Election ballots,,,,,,"Retention wording ""after the election or until time has expired during which ballots could be contested"" removed to meet new language requirements.,These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).",,,No,,,,,,,,,,,,,,,,,,,01470,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20158,,,,,,,,,,,,,,,,,,,,"These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).",,,,,,,,Bonds and Bonding,,,,,,,,,1470,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-15-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01470,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1470,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).",,,,Election ballots,,,,,"These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).",,,,,,,,,,,,,"SD-15-6,GRS-1470,1470,1,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording ""after the election or until time has expired during which ballots could be contested"" removed to meet new language requirements.,These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).,These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).,Exempt,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,Appraisal Committee,,,,,1,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-15-6,GRS-1470,1470,1,Election ballots,Election ballots,Item,Discontinued,Finalized,Retention wording ""after the election or until time has expired during which ballots could be contested"" removed to meet new language requirements.,These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).,These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).,Exempt,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1470,,,,,,,1470,"These are the official ballots cast by voters in school district bond elections. They shall be preserved ""for at least 22 months after an election . . . destroy them without opening or examining them"" (UCA 20A-4-202(2)(a) (2007).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Summer youth program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-172,,,,21126,,,,,,,Summer youth program files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870301716480,,,,,,,,,,,,,,,,,,,,GRSItem-20179,,No,Private,,,Summer youth program files,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01458,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20179,,,,,,,,,,,,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.",,,,,,,,Human Resources,,,,,,,,,1458,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-14-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01458,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1458,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office or labor training/modification form, employment applications, and related correspondence.",,,,Summer youth program files,,,,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office or labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,"SD-14-31,GRS-1458,1458,1,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-31,GRS-1458,1458,1,Summer youth program files,Summer youth program files,Item,Discontinued,Finalized,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.,These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of office or labor training/modification form\, employment applications\, and related correspondence.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1458,,,,,,,1458,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of office or labor training/modification form, employment applications, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Surplus property case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Surplus property case files,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870305910784,,,,,,,,,,,,,,,,,,,,GRSItem-20191,,No,Public,,,Surplus property case files,,,,,,"Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01995,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20191,,,,,,,,,,,,,,,,,,,,"Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,,,,,,Facility Management,,,,,,,,,1995,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-14-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01995,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1995,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Records which document the sale, disposal, or surplus of personal property These files may comprise of invitations, bid acceptances, lists of materials, evidence of sales, and related correspondence.",,,,Surplus property case files,,,,,"Records which document the sale, disposal, or surplus of personal property These files may comprise of invitations, bid acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,"SG-14-4,GRS-1995,1995,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Facility Management",,,,,,,,,,,,,,,GRS-73,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-14-4,GRS-1995,1995,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1995,,,,,,,1995,"Records which document the sale, disposal, or surplus of personal property These files may comprise of invitations, bid acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",Drainage system repair list,,,,,,,,,,0.094103105,,,,,,,,,,,Drainage system repair list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Drainage system repair list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870306959360,,,,,,,,,,,,,,,,,,,,GRSItem-20224,,No,Public,,,Drainage system repair list,,,,,,",This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.",,,No,,,,,,,,,,,,,,,,,,,00678,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20224,,,,,,,,,,,MUN-23-5,,,,,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.",,,,,,,,Public Works,,,,,,,,,678,,,,,,GRS-1151,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-29-11,,,,,,,,,,,,,,,,,,,,,,00678,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-678,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface, and a brief description of the problem.",,,,Drainage system repair list,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface, and a brief description of the problem.",,,,,,,,,,,,,"CO-29-11,GRS-678,678,1,Drainage system repair list,Drainage system repair list,Item,Current,Finalized,,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.,Public,Public Works",,,,20225,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-11,GRS-678,678,1,Drainage system repair list,Drainage system repair list,Item,Current,Finalized,,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface\, and a brief description of the problem.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,678,,,,,,,678,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface, and a brief description of the problem.",,,,,,,,,,,,,,,,,"Drainage system repair list,MUN-23-5,GRS-1151",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""Retain until warrant served or canceled"" to 'final action'.",,,,,0.094103105,,,,,,,,,,,Warrants,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-370,,,,21455,,,,,,,Warrants,,,,Item,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870311153664,,,,,,,,,,,,,,,,,,,,GRSItem-20247,,No,Public,,,Warrants,,,,,,"Retention changed from ""Retain until warrant served or canceled"" to 'final action'.,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.",,,No,,,,,,,Warrant records,,,,,,,,,,,,01106,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20247,,,,,,,,,,,,,,,,,,,,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,,,,,,,,Law Enforcement,,,,,,,,,1106,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-21-62,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01106,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1106,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,,,,Warrants,,,,,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,,,,,,,,,,,,,"MUN-21-62,GRS-1106,1106,1,Warrants,Warrants,Item,Discontinued,Finalized,Retention changed from ""Retain until warrant served or canceled"" to 'final action'.,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-370,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-62,GRS-1106,1106,1,Warrants,Warrants,Item,Discontinued,Finalized,Retention changed from ""Retain until warrant served or canceled"" to 'final action'.,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1106,,,,,,,1106,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21455,,,,,,Inactive,
"",,,,,,"Retention wording ""Retain teaching aids created by agency; retain teaching aids from other agencies or private institutions until obsolete or superseded"" removed because it was unnecessary.",,,,,0.094103105,,,,,,,,,,,Teaching aids training records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1951,,,,21472,,,,,,,Teaching aids training records,,,,Item,Mandated or significant training materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870311153665,,,,,,,,,,,,,,,,,,,,GRSItem-20268,,No,Public,,,Teaching aids training records,,,,,,"Retention wording ""Retain teaching aids created by agency; retain teaching aids from other agencies or private institutions until obsolete or superseded"" removed because it was unnecessary.,These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,No,,,,,,,Mandated or significant training materials,,,,,,,,,,,,01460,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20268,,,,,,,,,,,,,,,,,,,,"These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,,,,,,Human Resources,,,,,,,,,1460,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-14-33,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01460,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1460,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of teaching aids used for personnel instruction which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,Teaching aids training records,,,,,"These are records of teaching aids used for personnel instruction which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,"SD-14-33,GRS-1460,1460,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording ""Retain teaching aids created by agency; retain teaching aids from other agencies or private institutions until obsolete or superseded"" removed because it was unnecessary.,These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1951,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-14-33,GRS-1460,1460,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording ""Retain teaching aids created by agency; retain teaching aids from other agencies or private institutions until obsolete or superseded"" removed because it was unnecessary.,These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids used for personnel instruction which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1460,,,,,,,1460,"These are records of teaching aids used for personnel instruction which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21472,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Freight files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-104,,,,20203,,,,,,,Freight files,,,,Item,Freight records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870312202240,,,,,,,,,,,,,,,,,,,,GRSItem-20205,,No,Public,,,Freight files,,,,,,"Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.",,,No,,,,,,,Freight records,,,,,,,,,,,,01812,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20205,,,,,,,,,,,,,,,,,,,,"Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.",,,,,,,,Financial Management,,,,,,,,,1812,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-7-23,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01812,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1812,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Records relating to freight, consisting of export certificates, transit certificates, demurrage card, record books, shipping documents pertinent to freight classification, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents, including records relating to the shipment of household goods.",,,,Freight files,,,,,"Records relating to freight, consisting of export certificates, transit certificates, demurrage card, record books, shipping documents pertinent to freight classification, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents, including records relating to the shipment of household goods.",,,,,,,,,,,,,"SG-7-23,GRS-1812,1812,1,Freight files,Freight files,Item,Discontinued,Finalized,Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.,Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.,Public,Financial Management",,,,,,,,,,,,,,,GRS-104,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-23,GRS-1812,1812,1,Freight files,Freight files,Item,Discontinued,Finalized,Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.,Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1812,,,,,,,1812,"Records relating to freight, consisting of export certificates, transit certificates, demurrage card, record books, shipping documents pertinent to freight classification, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents, including records relating to the shipment of household goods.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20203,,,,,,Inactive,
"","Accession records,Accession records",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Library accession records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Library accession records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870313250816,,,,,,,,,,,,,,,,,,,,GRSItem-20236,,No,Public,,,Library accession records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,No,,,,,,,,,,,,,,,,,,,01199,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20236,,,,,,,,,,,"CO-24-1,SD-13-1",,,,,,,,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,,,,,,Library,,,,,,,,,1199,,,,,,"GRS-504,GRS-1421",,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-25-1,,,,,,,,,,,,,,,,,,,,,,01199,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1199,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,Library accession records,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,"MUN-25-1,GRS-1199,1199,1,Library accession records,Library accession records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,"20237,20238",,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-1,GRS-1199,1199,1,Library accession records,Library accession records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1199,,,,,,,1199,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,,,,,"Accession records,Accession records,CO-24-1,SD-13-1,GRS-504,GRS-1421",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Felony case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2032,,,,20259,,,,,,,Felony case files,,,,Item,Prosecuted felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870314299392,,,,,,,,,,,,,,,,,,,,GRSItem-20260,,No,Protected,,,Felony case files,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,No,,,,,,,Prosecuted felony criminal case files,,,,,,,,,,,,00220,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20260,,,,,,,,,,,,,,,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,Attorney,,,,,,,,,220,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-12-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00220,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-220,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,Felony case files,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,,,,,,"CO-12-3,GRS-220,220,1,Felony case files,Felony case files,Item,Discontinued,Finalized,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2032,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-12-3,GRS-220,220,1,Felony case files,Felony case files,Item,Discontinued,Finalized,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,220,,,,,,,220,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20259,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) discrimination complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-154,,,,20208,,,,,,,Equal employment opportunity (eeo) discrimination complaints,,,,Item,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,29 CFR 1613.222 was repealed in 1995,,,,,,1815083870316396544,,,,,,,,,,,,,,,,,,,,GRSItem-20207,,No,Private,,,Equal employment opportunity (eeo) discrimination complaints,,,,,,"These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,29 CFR 1613.222 was repealed in 1995",,,No,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,01451,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20207,,,,,,,,,,,,,,,,,,,,"These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,Human Resources,,,,,,,,,1451,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-14-24,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01451,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1451,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document official discrimination complaints received and resolved by the school district. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,Equal employment opportunity (,,,,,"These files document official discrimination complaints received and resolved by the school district. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,,,,,,"SD-14-24,GRS-1451,1451,1,Equal employment opportunity (eeo) discrimination complaints,Equal employment opportunity (,Item,Discontinued,Finalized,These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,29 CFR 1613.222 was repealed in 1995,These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,Private,Human Resources",,,,,,,,,,,,,,,GRS-154,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-24,GRS-1451,1451,1,Equal employment opportunity (eeo) discrimination complaints,Equal employment opportunity (,Item,Discontinued,Finalized,These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,29 CFR 1613.222 was repealed in 1995,These files document official discrimination complaints received and resolved by the school district. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1451,,,,,,,1451,"These files document official discrimination complaints received and resolved by the school district. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20208,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accession records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1199,,,,20236,,,,,,,Accession records,,,,Item,Library accession records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870317445120,,,,,,,,,,,,,,,,,,,,GRSItem-20237,,No,Public,,,Accession records,,,,,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,No,,,,,,,Library accession records,,,,,,,,,,,,00504,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until administrative need ends and then destroy; accession books created before l960 permanent, transfer to State Archives with authority to weed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20237,,,,,,,,,,,,,,,,,,,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,,,,,,Library,,,,,,,,,504,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-24-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00504,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-504,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,Accession records,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,"CO-24-1,GRS-504,504,1,Accession records,Accession records,Item,Discontinued,Finalized,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,,,,,,,,,,,,GRS-1199,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until administrative need ends and then destroy; accession books created before l960 permanent, transfer to State Archives with authority to weed.",,,,,,,,,,,,,,,,,,"CO-24-1,GRS-504,504,1,Accession records,Accession records,Item,Discontinued,Finalized,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,504,,,,,,,504,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20236,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Felony case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2032,,,,20259,,,,,,,Felony case files,,,,Item,Prosecuted felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870318493696,,,,,,,,,,,,,,,,,,,,GRSItem-20261,,No,Protected,,,Felony case files,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,No,,,,,,,Prosecuted felony criminal case files,,,,,,,,,,,,00984,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20261,,,,,,,,,,,,,,,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,Attorney,,,,,,,,,984,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-15-7,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00984,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-984,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,Felony case files,,,,,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,,,,,,"MUN-15-7,GRS-984,984,1,Felony case files,Felony case files,Item,Discontinued,Finalized,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2032,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-7,GRS-984,984,1,Felony case files,Felony case files,Item,Discontinued,Finalized,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,984,,,,,,,984,"These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20259,,,,,,Inactive,
"",,,,,,"Retention wording ""Retain teaching aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded"" removed because the latter are not records.",,,,,0.094103105,,,,,,,,,,,Teaching aids training records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1951,,,,21472,,,,,,,Teaching aids training records,,,,Item,Mandated or significant training materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870324785152,,,,,,,,,,,,,,,,,,,,GRSItem-20267,,No,Public,,,Teaching aids training records,,,,,,"Retention wording ""Retain teaching aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded"" removed because the latter are not records.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,No,,,,,,,Mandated or significant training materials,,,,,,,,,,,,00171,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20267,,,,,,,,,,,,,,,,,,,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,,,,,,Human Resources,,,,,,,,,171,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-8-27,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00171,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-171,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,Teaching aids training records,,,,,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,"CO-8-27,GRS-171,171,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording ""Retain teaching aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded"" removed because the latter are not records.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1951,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-8-27,GRS-171,171,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording ""Retain teaching aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded"" removed because the latter are not records.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,171,,,,,,,171,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21472,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fire department activity report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Fire department activity report,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870325833728,,,,,,,,,,,,,,,,,,,,GRSItem-20290,,No,Public,,,Fire department activity report,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,01218,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20290,,,,,,,,,,,,,,,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.",,,,,,,,Fire Department,,,,,,,,,1218,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-26-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01218,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1218,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,Fire department activity,,,,,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,,,,,,,,,,"MUN-26-1,GRS-1218,1218,1,Fire department activity report,Fire department activity,Item,Discontinued,Finalized,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,Public,Fire Department",,,,,,,,,,,,,,,GRS-2025,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-1,GRS-1218,1218,1,Fire department activity report,Fire department activity,Item,Discontinued,Finalized,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name\, shift\, vehicle number\, case number\, and total hours on and off duty.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1218,,,,,,,1218,"This is a daily and monthly activity report per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date and fire number; may also show officer's name, shift, vehicle number, case number, and total hours on and off duty.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Impounded vehicles reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-362,,,,20314,,,,,,,Impounded vehicles reports,,,,Item,Impounded vehicles reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870326882304,,,,,,,,,,,,,,,,,,,,GRSItem-20313,,No,Public,,,Impounded vehicles reports,,,,,,"Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",,,No,,,,,,,Impounded vehicles reports,,,,,,,,,,,,01082,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20313,,,,,,,,,,,,,,,,,,,,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",,,,,,,,Law Enforcement,,,,,,,,,1082,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-21-30,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01082,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1082,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date, the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",,,,Impounded vehicles reports,,,,,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date, the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",,,,,,,,,,,,,"MUN-21-30,GRS-1082,1082,1,Impounded vehicles reports,Impounded vehicles reports,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.,These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-362,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-30,GRS-1082,1082,1,Impounded vehicles reports,Impounded vehicles reports,Item,Discontinued,Finalized,Retention changed from 'if not part of case file' to 'final action' to meet new language requirements.,These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.,These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1082,,,,,,,1082,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date, the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20314,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Non-secure area access logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Non-secure area access logs,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870330028032,,,,,,,,,,,,,,,,,,,,GRSItem-20298,,No,Public,,,Non-secure area access logs,,,,,,",Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.",,,No,,,,,,,,,,,,,,,,,,,02019,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20298,,,,,,,,,,,,,,,,,,,,"Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.",,,,,,,,Security Services,,,,,,,,,2019,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-16-15,,,,,,,,,,,,,,,,,,,,,,02019,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2019,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to non-secure areas in government offices and facilities.",,,,Non-secure area access logs,,,,,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to non-secure areas in government offices and facilities.",,,,,,,,,,,,,"SG-16-15,GRS-2019,2019,1,Non-secure area access logs,Non-secure area access logs,Item,Current,Finalized,,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.,Public,Security Services",,,,,,,,,,,,,,,,,,,,Security Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-15,GRS-2019,2019,1,Non-secure area access logs,Non-secure area access logs,Item,Current,Finalized,,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to non-secure areas in government offices and facilities.,Public,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2019,,,,,,,2019,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to non-secure areas in government offices and facilities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2013,,,,20368,,,,,,,Liability risk management case files,,,,Item,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870332125184,,,,,,,,,,,,,,,,,,,,GRSItem-20369,,No,Public,,,Liability risk management case files,,,,,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",,,No,,,,,,,Liability risk management case files,,,,,,,,,,,,00944,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 20 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20369,,,,,,,,,,,,,,,,,,,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",,,,,,,,Risk Management,,,,,,,,,944,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-11-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00944,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-944,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.",,,,Liability risk management case,,,,,"These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.",,,,,,,,,,,,,"MUN-11-4,GRS-944,944,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.,These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2013,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 20 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-11-4,GRS-944,944,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.,These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,944,,,,,,,944,"These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20368,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2010,,,,20379,,,,,,,Insurance reports,,,,Item,Insurance claim records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870332125185,,,,,,,,,,,,,,,,,,,,GRSItem-20377,,No,Public,,,Insurance reports,,,,,,These reports are used for the reference and generation of claim files.,,,No,,,,,,,Insurance claim records,,,,,,,,,,,,00197,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20377,,,,,,,,,,,,,,,,,,,,These reports are used for the reference and generation of claim files.,,,,,,,,Risk Management,,,,,,,,,197,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-10-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00197,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-197,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These reports are used for the reference and generation of claim files.,,,,Insurance reports,,,,,These reports are used for the reference and generation of claim files.,,,,,,,,,,,,,"CO-10-3,GRS-197,197,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claim files.,These reports are used for the reference and generation of claim files.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2010,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-10-3,GRS-197,197,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claim files.,These reports are used for the reference and generation of claim files.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,197,,,,,,,197,These reports are used for the reference and generation of claim files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20379,,,,,,Inactive,
"",Impounded vehicles reports,,,,,"Retention ""if not part of case file"" removed to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Impounded vehicles reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Impounded vehicles reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870333173760,,,,,,,,,,,,,,,,,,,,GRSItem-20314,,No,Public,,,Impounded vehicles reports,,,,,,"Retention ""if not part of case file"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.",,,No,,,,,,,,,,,,,,,,,,,00362,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20314,,,,,,,,,,,MUN-21-30,,,,,,,,,"These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.",,,,,,,,Law Enforcement,,,,,,,,,362,,,,,,GRS-1082,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-16-46,,,,,,,,,,,,,,,,,,,,,,00362,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-362,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.",,,,Impounded vehicles reports,,,,,"These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.",,,,,,,,,,,,,"CO-16-46,GRS-362,362,1,Impounded vehicles reports,Impounded vehicles reports,Item,Current,Finalized,Retention ""if not part of case file"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.,These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.,Public,cars,vehicles,Law Enforcement",,,,20313,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-46,GRS-362,362,1,Impounded vehicles reports,Impounded vehicles reports,Item,Current,Finalized,Retention ""if not part of case file"" removed to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.,These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.,Public,cars,vehicles,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,362,,,,,,,362,"These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. Information includes the impound date; the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number.",,,,,,,,,,,,,,,,,"Impounded vehicles reports,MUN-21-30,GRS-1082",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Returned property receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Returned property receipts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870335270912,,,,,,,,,,,,,,,,,,,,GRSItem-20365,,No,Private,,,Returned property receipts,,,,,,",These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.",,,No,,,,,,,,,,,,,,,,,,,00358,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20365,,,,,,,,,,,,,,,,,,,,"These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.",,,,,,,,Law Enforcement,,,,,,,,,358,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-16-42,,,,,,,,,,,,,,,,,,,,,,00358,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-358,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized sheriff's department personnel.",,,,Returned property receipts,,,,,"These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized sheriff's department personnel.",,,,,,,,,,,,,"CO-16-42,GRS-358,358,2,Returned property receipts,Returned property receipts,Item,Current,Finalized,,These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.,These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-42,GRS-358,358,2,Returned property receipts,Returned property receipts,Item,Current,Finalized,,These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.,These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized sheriff's department personnel.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,358,,,,,,,358,"These receipts document the return of lost property in the custody of the sheriff's department to property owners. They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized sheriff's department personnel.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after expiration of policy and settlement of all claims"" to ""after expiration of contractual agreement and resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Insurance policy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-942,,,,20374,,,,,,,Insurance policy files,,,,Item,Insurance policy contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870336319488,,,,,,,,,,,,,,,,,,,,GRSItem-20373,,No,Public,,,Insurance policy files,,,,,,"Retention wording changed from ""after expiration of policy and settlement of all claims"" to ""after expiration of contractual agreement and resolution of issue"" to meet new language requirements.,These are insurance policy contracts between the county and private insurers.",,,No,,,,,,,Insurance policy contracts,,,,,,,,,,,,00196,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 15 years after after expiration of contractual agreement and resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20373,,,,,,,,,,,,,,,,,,,,These are insurance policy contracts between the county and private insurers.,,,,,,,,Risk Management,,,,,,,,,196,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-10-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00196,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-196,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are insurance policy contracts between the county and private insurers.,,,,Insurance policy files,,,,,These are insurance policy contracts between the county and private insurers.,,,,,,,,,,,,,"CO-10-2,GRS-196,196,1,Insurance policy files,Insurance policy files,Item,Discontinued,Finalized,Retention wording changed from ""after expiration of policy and settlement of all claims"" to ""after expiration of contractual agreement and resolution of issue"" to meet new language requirements.,These are insurance policy contracts between the county and private insurers.,These are insurance policy contracts between the county and private insurers.,Public,Risk Management",,,,,,,,,,,,,,,GRS-942,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 15 years after after expiration of contractual agreement and resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-10-2,GRS-196,196,1,Insurance policy files,Insurance policy files,Item,Discontinued,Finalized,Retention wording changed from ""after expiration of policy and settlement of all claims"" to ""after expiration of contractual agreement and resolution of issue"" to meet new language requirements.,These are insurance policy contracts between the county and private insurers.,These are insurance policy contracts between the county and private insurers.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,196,,,,,,,196,These are insurance policy contracts between the county and private insurers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20374,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Field interrogation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Field interrogation reports,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870337368064,,,,,,,,,,,,,,,,,,,,GRSItem-20309,,No,Protected,,,Field interrogation reports,,,,,,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,01077,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20309,,,,,,,,,,,,,,,,,,,,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",,,,,,,,Law Enforcement,,,,,,,,,1077,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-21-22,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01077,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1077,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,Field interrogation reports,,,,,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,,,,,,,,,,"MUN-21-22,GRS-1077,1077,1,Field interrogation reports,Field interrogation reports,Item,Discontinued,Finalized,This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-2025,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-22,GRS-1077,1077,1,Field interrogation reports,Field interrogation reports,Item,Discontinued,Finalized,This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1077,,,,,,,1077,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"","Insurance reports,Insurance reports,Insurance reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Insurance claim records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Insurance claim records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870340513792,,,,,,,,,,,,,,,,,,,,GRSItem-20379,,No,Protected,,,Insurance claim records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.",,,No,,,,,,,,,,,,,,,,,,,02010,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20379,,,,,,,,,,,"CO-10-3,MUN-11-3,SD-8-5",,,,,,,,,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,,,,,,,,Security Services,,,,,,,,,2010,,,,,,"GRS-197,GRS-943,GRS-1382",,2024-11-07T17:01:09.178Z,,,,,,,,,SG-16-6,,,,,,,,,,,,,,,,,,,,,,02010,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2010,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,,,,Insurance claim records,,,,,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,,,,,,,,,,,,,"SG-16-6,GRS-2010,2010,1,Insurance claim records,Insurance claim records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,Protected,Security Services",,,,"20377,20378,20380",,,,,,,,,,,,,,,,Security Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-6,GRS-2010,2010,1,Insurance claim records,Insurance claim records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2010,,,,,,,2010,These records document coverage or compensation for a covered loss. Records may include validated claims and payments issued.,,,,,,,,,,,,,,,,,"Insurance reports,Insurance reports,Insurance reports,CO-10-3,MUN-11-3,SD-8-5,GRS-197,GRS-943,GRS-1382",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Approved vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Approved vendor list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870343659520,,,,,,,,,,,,,,,,,,,,GRSItem-20402,,No,Public,,,Approved vendor list,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.",,,No,,,,,,,,,,,,,,,,,,,01975,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20402,,,,,,,,,,,,,,,,,,,,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,,,,,,,,Purchasing,,,,,,,,,1975,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-13-1,,,,,,,,,,,,,,,,,,,,,,01975,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1975,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,,,,Approved vendor list,,,,,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,,,,,,,,,,,,,"SG-13-1,GRS-1975,1975,1,Approved vendor list,Approved vendor list,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-1,GRS-1975,1975,1,Approved vendor list,Approved vendor list,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1975,,,,,,,1975,Lists of acceptable vendors and consultants who are eligible for contracting with the governmental entity to provide products or services.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State property assessment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,State property assessment records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870344708096,,,,,,,,,,,,,,,,,,,,GRSItem-20412,,No,Public,,,State property assessment records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.",,,No,,,,,,,,,,,,,,,,,,,00391,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,20412,,,,,,,,,,,,,,,,,,,,"These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.",,,,,,,,Facility Management,,,,,,,,,391,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-18-4,,,,,,,,,,,,,,,,,,,,,,00391,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-391,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year, company name and address, legal descriptions of real estate, description of improvement and personal property, and total value.",,,,State property assessment reco,,,,,"These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year, company name and address, legal descriptions of real estate, description of improvement and personal property, and total value.",,,,,,,,,,,,,"CO-18-4,GRS-391,391,1,State property assessment records,State property assessment reco,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.,These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-4,GRS-391,391,1,State property assessment records,State property assessment reco,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.,These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,391,,,,,,,391,"These are appraisal records for property assessed by the state. They are used to collect property taxes. The records include the year, company name and address, legal descriptions of real estate, description of improvement and personal property, and total value.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Air space construction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Air space construction files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870344708097,,,,,,,,,,,,,,,,,,,,GRSItem-20385,,No,Public,,,Air space construction files,,,,,,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,,,No,,,,,,,,,,,,,,,,,,,00954,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20385,,,,,,,,,,,,,,,,,,,,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,,,,,,,,Airport,,,,,,,,,954,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-13-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00954,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-954,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,,,,Air space construction files,,,,,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,,,,,,,,,,,,,"MUN-13-1,GRS-954,954,1,Air space construction files,Air space construction files,Item,Discontinued,Finalized,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-1,GRS-954,954,1,Air space construction files,Air space construction files,Item,Discontinued,Finalized,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,954,,,,,,,954,These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Election registration files,Official election registers,Absent and early voter registers",,,,,"This schedule is approved 1995 because it is an update to County Schedule 14-18. To maintain general retention schedules\, an updated schedule was given a new number\, but it is expected when the new scope of work for general retention schedule changes is completed updated schedules will not be uniquely created anymore.",,,,Yes,0.094103105,,,,,,,,,,,Voter registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Voter registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870349950976,,,,,,,,,,,,,,,,,,,,GRSItem-20407,,No,,,,Voter registration records,,,,,,"This schedule is approved 1995 because it is an update to County Schedule 14-18. To maintain general retention schedules\, an updated schedule was given a new number\, but it is expected when the new scope of work for general retention schedule changes is completed updated schedules will not be uniquely created anymore.,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.",,,No,,,,,,,,,,,,,,,,,,,00288,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20407,,,,,,,,,,,"CO-14-18,CO-14-30,CO-14-1",,,,,,,,,"These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.",,,,,,,,Clerk,,,,,,,,,288,,,,,,"GRS-261,GRS-273,GRS-244",,2024-11-07T17:01:09.178Z,,,,,,,,,CO-14-45,,,,,,,,,,,,,,,,,,,,,,00288,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-288,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are registration records of eligible voters including registration forms, absent and early voter registers, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship, age, identity, residency, signature, and other information required by statute.",,,,Voter registration records,,,,,"These are registration records of eligible voters including registration forms, absent and early voter registers, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship, age, identity, residency, signature, and other information required by statute.",,,,,,,,,,,,,"CO-14-45,GRS-288,288,1,Voter registration records,Voter registration records,Item,Current,Finalized,This schedule is approved 1995 because it is an update to County Schedule 14-18. To maintain general retention schedules\, an updated schedule was given a new number\, but it is expected when the new scope of work for general retention schedule changes is completed updated schedules will not be uniquely created anymore.,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.,These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.,Clerk",,,,"20408,20409,20417",,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-45,GRS-288,288,1,Voter registration records,Voter registration records,Item,Current,Finalized,This schedule is approved 1995 because it is an update to County Schedule 14-18. To maintain general retention schedules\, an updated schedule was given a new number\, but it is expected when the new scope of work for general retention schedule changes is completed updated schedules will not be uniquely created anymore.,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.,These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,288,,,,,,,288,"These are registration records of eligible voters including registration forms, absent and early voter registers, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship, age, identity, residency, signature, and other information required by statute.",,,,,,,,,,,,,,,,,"Election registration files,Official election registers,Absent and early voter registers,CO-14-18,CO-14-30,CO-14-1,GRS-261,GRS-273,GRS-244",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Oaths of office,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1023,,,,20429,,,,,,,Oaths of office,,,,Item,Oaths of office,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870353096704,,,,,,,,,,,,,,,,,,,,GRSItem-20428,,No,Public,,,Oaths of office,,,,,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,,No,,,,,,,Oaths of office,,,,,,,,,,,,00271,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20428,,,,,,,,,,,,,,,,,,,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,,,,,,,Clerk,,,,,,,,,271,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-14-28,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00271,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-271,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,,,Oaths of office,,,,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,,,,,,,,,,,,"CO-14-28,GRS-271,271,1,Oaths of office,Oaths of office,Item,Discontinued,Finalized,These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).,These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).,Public,Clerk",,,,,,,,,,,,,,,GRS-1023,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-28,GRS-271,271,1,Oaths of office,Oaths of office,Item,Discontinued,Finalized,These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).,These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,271,,,,,,,271,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20429,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Airport master record files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Airport master record files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870354145280,,,,,,,,,,,,,,,,,,,,GRSItem-20446,,No,Public,,,Airport master record files,,,,,,"The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.",,,No,,,,,,,,,,,,,,,,,,,00956,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20446,,,,,,,,,,,,,,,,,,,,"The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.",,,,,,,,Airport,,,,,,,,,956,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-13-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00956,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-956,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports, including owner's name and address, manager's name and address, whether the airport is public or private, latitude and longitude, runway date, lighting, landing length, services, facilities, based aircraft, and operations. Also included is an Airport Layout Plan (ALP) of the airport.",,,,Airport master record files,,,,,"The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports, including owner's name and address, manager's name and address, whether the airport is public or private, latitude and longitude, runway date, lighting, landing length, services, facilities, based aircraft, and operations. Also included is an Airport Layout Plan (ALP) of the airport.",,,,,,,,,,,,,"MUN-13-3,GRS-956,956,1,Airport master record files,Airport master record files,Item,Discontinued,Finalized,The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.,The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-3,GRS-956,956,1,Airport master record files,Airport master record files,Item,Discontinued,Finalized,The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.,The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports\, including owner's name and address\, manager's name and address\, whether the airport is public or private\, latitude and longitude\, runway date\, lighting\, landing length\, services\, facilities\, based aircraft\, and operations. Also included is an Airport Layout Plan (ALP) of the airport.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,956,,,,,,,956,"The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports, including owner's name and address, manager's name and address, whether the airport is public or private, latitude and longitude, runway date, lighting, landing length, services, facilities, based aircraft, and operations. Also included is an Airport Layout Plan (ALP) of the airport.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Uniform commerical code filings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Uniform commerical code filings,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870356242432,,,,,,,,,,,,,,,,,,,,GRSItem-20449,,No,Public,,,Uniform commerical code filings,,,,,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",,,No,,,,,,,County official records,,,,,,,,,,,,00316,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,20449,,,,,,,,,,,,,,,,,,,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",,,,,,,,Recorder,,,,,,,,,316,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-15-27,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00316,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-316,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",,,,Uniform commerical code filing,,,,,"These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",,,,,,,,,,,,,"CO-15-27,GRS-316,316,1,Uniform commerical code filings,Uniform commerical code filing,Item,Discontinued,Finalized,These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).,These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-27,GRS-316,316,1,Uniform commerical code filings,Uniform commerical code filing,Item,Discontinued,Finalized,These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).,These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,316,,,,,,,316,"These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Street files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Street files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870357291008,,,,,,,,,,,,,,,,,,,,GRSItem-20465,,No,Public,,,Street files,,,,,,"These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.",,,No,,,,,,,,,,,,,,,,,,,00693,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20465,,,,,,,,,,,,,,,,,,,,"These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.",,,,,,,,Public Works,,,,,,,,,693,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-29-26,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00693,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-693,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document all streets and roads in the county. They include correspondence, copies of contracts, bid logs, bidding schedule, copies of grant applications, work orders, accident report, diagrams, drawings, and memoranda.",,,,Street files,,,,,"These files document all streets and roads in the county. They include correspondence, copies of contracts, bid logs, bidding schedule, copies of grant applications, work orders, accident report, diagrams, drawings, and memoranda.",,,,,,,,,,,,,"CO-29-26,GRS-693,693,1,Street files,Street files,Item,Discontinued,Finalized,These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.,These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-29-26,GRS-693,693,1,Street files,Street files,Item,Discontinued,Finalized,These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.,These files document all streets and roads in the county. They include correspondence\, copies of contracts\, bid logs\, bidding schedule\, copies of grant applications\, work orders\, accident report\, diagrams\, drawings\, and memoranda.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,693,,,,,,,693,"These files document all streets and roads in the county. They include correspondence, copies of contracts, bid logs, bidding schedule, copies of grant applications, work orders, accident report, diagrams, drawings, and memoranda.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Refund request,Refund request",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Refund requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,Refund requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870358339584,,,,,,,,,,,,,,,,,,,,GRSItem-20488,,No,Public,,,Refund requests,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are forms signed by customers requesting a refund of monies paid to the entity.",,,No,,,,,,,,,,,,,,,,,,,01824,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20488,,,,,,,,,,,"CO-5-18,SD-5-21",,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,Financial Management,,,,,,,,,1824,,,,,,"GRS-91,GRS-1321",,2024-11-07T17:01:09.178Z,,,,,,,,,SG-7-35,,,,,,,,,,,,,,,,,,,,,,01824,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-1824,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,Refund requests,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,"SG-7-35,GRS-1824,1824,1,Refund requests,Refund requests,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,"20489,20490",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-35,GRS-1824,1824,1,Refund requests,Refund requests,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1824,,,,,,,1824,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,,,,,"Refund request,Refund request,CO-5-18,SD-5-21,GRS-91,GRS-1321",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Appropriation allotment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Appropriation allotment files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870359388160,,,,,,,,,,,,,,,,,,,,GRSItem-20438,,No,Public,,,Appropriation allotment files,,,,,,Allotment records showing status of obligations and allotments under each authorized organization number.,,,No,,,,,,,,,,,,,,,,,,,01795,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20438,,,,,,,,,,,,,,,,,,,,Allotment records showing status of obligations and allotments under each authorized organization number.,,,,,,,,Financial Management,,,,,,,,,1795,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SG-7-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01795,,,,,,2018-04-02T00:00:00Z,,,,,,,GRS-1795,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,Allotment records showing status of obligations and allotments under each authorized organization number.,,,,Appropriation allotment files,,,,,Allotment records showing status of obligations and allotments under each authorized organization number.,,,,,,,,,,,,,"SG-7-6,GRS-1795,1795,3,Appropriation allotment files,Appropriation allotment files,Item,Discontinued,Finalized,Allotment records showing status of obligations and allotments under each authorized organization number.,Allotment records showing status of obligations and allotments under each authorized organization number.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,3,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-6,GRS-1795,1795,3,Appropriation allotment files,Appropriation allotment files,Item,Discontinued,Finalized,Allotment records showing status of obligations and allotments under each authorized organization number.,Allotment records showing status of obligations and allotments under each authorized organization number.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1795,,,,,,,1795,Allotment records showing status of obligations and allotments under each authorized organization number.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-317,,,,20466,,,,,,,Accident reports,,,,Item,Vehicle accident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870360436736,,,,,,,,,,,,,,,,,,,,GRSItem-20468,,No,Public,,,Accident reports,,,,,,"These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.",,,No,,,,,,,Vehicle accident reports,,,,,,,,,,,,00668,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20468,,,,,,,,,,,,,,,,,,,,"These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.",,,,,,,,Public Works,,,,,,,,,668,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-29-1,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00668,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-668,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750, or injury or death occurs (UCA 41-6a-402 (2005)), and is maintained for seven years. Copies are also maintained by the county sheriff's office.",,,,Accident reports,,,,,"These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750, or injury or death occurs (UCA 41-6a-402 (2005)), and is maintained for seven years. Copies are also maintained by the county sheriff's office.",,,,,,,,,,,,,"CO-29-1,GRS-668,668,1,Accident reports,Accident reports,Item,Discontinued,Finalized,These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.,These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.,Public,Public Works",,,,,,,,,,,,,,,GRS-317,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-1,GRS-668,668,1,Accident reports,Accident reports,Item,Discontinued,Finalized,These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.,These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6a-402 (2005))\, and is maintained for seven years. Copies are also maintained by the county sheriff's office.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,668,,,,,,,668,"These are copies of reports on traffic accidents investigated by the sheriff's office. They are used for traffic safety studies and reports. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750, or injury or death occurs (UCA 41-6a-402 (2005)), and is maintained for seven years. Copies are also maintained by the county sheriff's office.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20466,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Space utilization reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Space utilization reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870361485312,,,,,,,,,,,,,,,,,,,,GRSItem-20491,,No,Public,,,Space utilization reports,,,,,,"These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,No,,,,,,,,,,,,,,,,,,,00115,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20491,,,,,,,,,,,,,,,,,,,,"These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,,,,,,Maintenance,,,,,,,,,115,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-6-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00115,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-115,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,Space utilization reports,,,,,"These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,"CO-6-8,GRS-115,115,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-8,GRS-115,115,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,115,,,,,,,115,"These are reports on the amount of floor space in county buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Petitions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1730,,,,20508,,,,,,,Petitions,,,,Item,Submitted petition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870362533888,,,,,,,,,,,,,,,,,,,,GRSItem-20511,,No,Public,,,Petitions,,,,,,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,,,No,,,,,,,Submitted petition records,,,,,,,,,,,,01468,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after resolution of issue. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20511,,,,,,,,,,,,,,,,,,,,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,,,,,,,,Legal,,,,,,,,,1468,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,SD-15-4,,,,,,,,,,,,,,,,,,2018-04-17T00:00:00Z,,,,01468,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1468,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-17,,,,,,,,,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,,,,Petitions,,,,,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,,,,,,,,,,,,,"SD-15-4,GRS-1468,1468,1,Petitions,Petitions,Item,Discontinued,Finalized,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,Public,Legal",,,,,,,,,,,,,,,GRS-1730,,,,,Legal,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years after resolution of issue. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-15-4,GRS-1468,1468,1,Petitions,Petitions,Item,Discontinued,Finalized,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,Public,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,1468,,,,,,,1468,These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20508,,,,,,Inactive,
"",Traffic signal conflict monitor log,,,,,,,,,,0.094103105,,,,,,,,,,,Traffic signal conflict-monitor log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Traffic signal conflict-monitor log,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870363582464,,,,,,,,,,,,,,,,,,,,GRSItem-20469,,No,Public,,,Traffic signal conflict-monitor log,,,,,,",This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.",,,No,,,,,,,,,,,,,,,,,,,00696,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20469,,,,,,,,,,,MUN-23-16,,,,,,,,,"This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.",,,,,,,,Public Works,,,,,,,,,696,,,,,,GRS-1162,,2024-11-07T17:01:09.178Z,,,,,,,,,CO-29-29,,,,,,,,,,,,,,,,,,,,,,00696,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-696,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location, type of conflict monitor and date serviced.",,,,Traffic signal conflict-monito,,,,,"This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location, type of conflict monitor and date serviced.",,,,,,,,,,,,,"CO-29-29,GRS-696,696,1,Traffic signal conflict-monitor log,Traffic signal conflict-monito,Item,Current,Finalized,,This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.,This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.,Public,Public Works",,,,20470,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-29,GRS-696,696,1,Traffic signal conflict-monitor log,Traffic signal conflict-monito,Item,Current,Finalized,,This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.,This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location\, type of conflict monitor and date serviced.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,696,,,,,,,696,"This is a log showing when each conflict-monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The information is maintained at the intersection. The log includes location, type of conflict monitor and date serviced.",,,,,,,,,,,,,,,,,"Traffic signal conflict monitor log,MUN-23-16,GRS-1162",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Space utilization reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Space utilization reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870364631040,,,,,,,,,,,,,,,,,,,,GRSItem-20492,,No,Public,,,Space utilization reports,,,,,,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,No,,,,,,,,,,,,,,,,,,,00862,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20492,,,,,,,,,,,,,,,,,,,,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,,,,,,Maintenance,,,,,,,,,862,,,,,,,,2024-11-07T17:01:09.178Z,,,,,,,,,MUN-7-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00862,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-862,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,Space utilization reports,,,,,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,"MUN-7-17,GRS-862,862,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-17,GRS-862,862,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,862,,,,,,,862,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bite reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Bite reports,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870425448448,,,,,,,,,,,,,,,,,,,,GRSItem-3529,,No,Public,,,Bite reports,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00974,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3529,,,,,,,,,,,,,,,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.",,,,,,,,Animal Control,,,,,,,,,974,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-14-9,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00974,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-974,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.",,,,Bite reports,,,,,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.",,,,,,,,,,,,,"MUN-14-9,GRS-974,974,1,Bite reports,Bite reports,Item,Discontinued,Finalized,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-9,GRS-974,974,1,Bite reports,Bite reports,Item,Discontinued,Finalized,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.,This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,974,,,,,,,974,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Controlled substances euthanasia license records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Controlled substances euthanasia license records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870429642752,,,,,,,,,,,,,,,,,,,,GRSItem-3530,,No,Public,,,Controlled substances euthanasia license records,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00976,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 5 years after after expiration of license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3530,,,,,,,,,,,,,,,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.",,,,,,,,Animal Control,,,,,,,,,976,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-14-11,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00976,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-976,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,Controlled substances euthanas,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,,,,,,,,,,"MUN-14-11,GRS-976,976,1,Controlled substances euthanasia license records,Controlled substances euthanas,Item,Discontinued,Finalized,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after expiration of license, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-11,GRS-976,976,1,Controlled substances euthanasia license records,Controlled substances euthanas,Item,Discontinued,Finalized,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,976,,,,,,,976,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Controlled substances euthanasia license records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Controlled substances euthanasia license records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870431739904,,,,,,,,,,,,,,,,,,,,GRSItem-20121,,No,Public,,,Controlled substances euthanasia license records,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00434,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 5 years after after expiration of license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-09-01,,,,,20121,,,,,,,,,,,,,,,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.",,,,,,,,Animal Control,,,,,,,,,434,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-20-8,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00434,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-434,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,Controlled substances euthanas,,,,,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,,,,,,,,,,"CO-20-8,GRS-434,434,1,Controlled substances euthanasia license records,Controlled substances euthanas,Item,Discontinued,Finalized,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after expiration of license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-8,GRS-434,434,1,Controlled substances euthanasia license records,Controlled substances euthanas,Item,Discontinued,Finalized,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,434,,,,,,,434,"These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget authorization reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Budget authorization reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870432788480,,,,,,,,,,,,,,,,,,,,GRSItem-3502,,No,Private,,,Budget authorization reference files,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,No,,,,,,,,,,,,,,,,,,,01334,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3502,,,,,,,,,,,,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,Payroll,,,,,,,,,1334,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-6-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01334,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1334,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,Budget authorization reference,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,"SD-6-2,GRS-1334,1334,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-2,GRS-1334,1334,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1334,,,,,,,1334,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student dropout annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student dropout annual report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870435934208,,,,,,,,,,,,,,,,,,,,GRSItem-3543,,No,Public,,,Student dropout annual report,,,,,,"This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.,Made obsolete 9/15/2008 by MPM",,,No,,,,,,,,,,,,,,,,,,,01393,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,3543,,,,,,,,,,,,,,,,,,,,"This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.",,,,,,,,Education,,,,,,,,,1393,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-9-6,,,,,,,,,,,,,,,,,,2008-09-14T00:00:00Z,,,,01393,,,,,Made obsolete 9/15/2008 by MPM,1997-06-01T00:00:00Z,,,,,,,GRS-1393,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,,,,,"This report was required by the State Office of Education to create their annual report. In 1996, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name, address, phone number, race, sex, and grade.",,,,Student dropout annual report,,,,,"This report was required by the State Office of Education to create their annual report. In 1996, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name, address, phone number, race, sex, and grade.",,,,,,,,,,,,,"SD-9-6,GRS-1393,1393,1,Student dropout annual report,Student dropout annual report,Item,Discontinued,Finalized,This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.,Made obsolete 9/15/2008 by MPM,This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-9-6,GRS-1393,1393,1,Student dropout annual report,Student dropout annual report,Item,Discontinued,Finalized,This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.,Made obsolete 9/15/2008 by MPM,This report was required by the State Office of Education to create their annual report. In 1996\, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name\, address\, phone number\, race\, sex\, and grade.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1393,,,,,,,1393,"This report was required by the State Office of Education to create their annual report. In 1996, it was discontinued and the information was incorporated into the fall enrollment report. The report is used to give basic information and statistics on those who dropped out of school during the course of the school year. The information about the students includes name, address, phone number, race, sex, and grade.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disposition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Disposition records,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870444322816,,,,,,,,,,,,,,,,,,,,GRSItem-20125,,No,Public,,,Disposition records,,,,,,"These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01301,,,Discontinued,,,,,,,,,,See county schedule Fixed Asset Records 4-6.,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20125,,,,,,,,,,,,,,,,,,,,"These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.",,,,,,,,Fixed Asset,,,,,,,,,1301,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-4-2,,,,,,,,,,,,,,,,,,2015-12-01T00:00:00Z,,,,01301,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1301,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These are either forms or records completed by school districts when district property is disposed of either by public auction, competitive bidding, trade, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, value and approval signature.",,,,Disposition records,,,,,"These are either forms or records completed by school districts when district property is disposed of either by public auction, competitive bidding, trade, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, value and approval signature.",,,,,,,,,,,,,"SD-4-2,GRS-1301,1301,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.,These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-4-2,GRS-1301,1301,1,Disposition records,Disposition records,Item,Discontinued,Finalized,These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.,These are either forms or records completed by school districts when district property is disposed of either by public auction\, competitive bidding\, trade\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, value and approval signature.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,1301,,,,,,,1301,"These are either forms or records completed by school districts when district property is disposed of either by public auction, competitive bidding, trade, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, value and approval signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal citations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal citations,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870445371392,,,,,,,,,,,,,,,,,,,,GRSItem-20134,,No,Public,,,Animal citations,,,,,,"These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00967,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20134,,,,,,,,,,,,,,,,,,,,"These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.",,,,,,,,Animal Control,,,,,,,,,967,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-14-2,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00967,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-967,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These are citations issued to animal owners for infractions of municipal ordinances (e.g., not having a license, allowing pet to run at large, no rabies vaccinations). They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,Animal citations,,,,,"These are citations issued to animal owners for infractions of municipal ordinances (e.g., not having a license, allowing pet to run at large, no rabies vaccinations). They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,,,,,,,,,,"MUN-14-2,GRS-967,967,1,Animal citations,Animal citations,Item,Discontinued,Finalized,These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-2,GRS-967,967,1,Animal citations,Animal citations,Item,Discontinued,Finalized,These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,967,,,,,,,967,"These are citations issued to animal owners for infractions of municipal ordinances (e.g., not having a license, allowing pet to run at large, no rabies vaccinations). They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,"Phrase ""if not part of case file"" removed from retention to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Evidence log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence log,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870445371393,,,,,,,,,,,,,,,,,,,,GRSItem-20147,,No,Protected,,,Evidence log,,,,,,"Phrase ""if not part of case file"" removed from retention to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01226,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20147,,,,,,,,,,,,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,,,,,,,,Fire Department,,,,,,,,,1226,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-26-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01226,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1226,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,,,,Evidence log,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,,,,,,,,,,,,,"MUN-26-9,GRS-1226,1226,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Phrase ""if not part of case file"" removed from retention to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,Protected,Fire Department",,,,,,,,,,,,,,,GRS-374,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-9,GRS-1226,1226,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Phrase ""if not part of case file"" removed from retention to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1226,,,,,,,1226,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-172,,,,21126,,,,,,,Temporary employees personnel files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870448517120,,,,,,,,,,,,,,,,,,,,GRSItem-20172,,No,Private,,,Temporary employees personnel files,,,,,,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,No,,,,,,,Temporary employees personnel files,,,,,,,,,,,,01461,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20172,,,,,,,,,,,,,,,,,,,,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,Human Resources,,,,,,,,,1461,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-14-34,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01461,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1461,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,Temporary employees personnel,,,,,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,"SD-14-34,GRS-1461,1461,1,Temporary employees personnel files,Temporary employees personnel,Item,Discontinued,Finalized,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,,,,,,,,,,,,GRS-172,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-34,GRS-1461,1461,1,Temporary employees personnel files,Temporary employees personnel,Item,Discontinued,Finalized,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1461,,,,,,,1461,These are files maintained on temporary employees which were provided no benefits by the school district. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21126,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Complaint records,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870450614272,,,,,,,,,,,,,,,,,,,,GRSItem-20136,,No,Public,,,Complaint records,,,,,,"These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00969,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20136,,,,,,,,,,,,,,,,,,,,"These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.",,,,,,,,Animal Control,,,,,,,,,969,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-14-4,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00969,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-969,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint; complainant's name, address, telephone number; owner's name, address, animal's license number; and complaint details.",,,,Complaint records,,,,,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint; complainant's name, address, telephone number; owner's name, address, animal's license number; and complaint details.",,,,,,,,,,,,,"MUN-14-4,GRS-969,969,1,Complaint records,Complaint records,Item,Discontinued,Finalized,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-4,GRS-969,969,1,Complaint records,Complaint records,Item,Discontinued,Finalized,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.,These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,969,,,,,,,969,"These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint; complainant's name, address, telephone number; owner's name, address, animal's license number; and complaint details.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Demolition case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-445,,,,20160,,,,,,,Demolition case files,,,,Item,Demolition case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870451662848,,,,,,,,,,,,,,,,,,,,GRSItem-20161,,No,Public,,,Demolition case files,,,,,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,No,,,,,,,Demolition case files,,,,,,,,,,,,00996,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-12-01,,,,,20161,,,,,,,,,,,,,,,,,,,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,Building Inspection,,,,,,,,,996,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-16-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00996,,,,,,1988-12-01T00:00:00Z,,,,,,,GRS-996,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,Demolition case files,,,,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,,,,,,"MUN-16-8,GRS-996,996,1,Demolition case files,Demolition case files,Item,Discontinued,Finalized,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-445,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-16-8,GRS-996,996,1,Demolition case files,Demolition case files,Item,Discontinued,Finalized,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,996,,,,,,,996,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20160,,,,,,Inactive,
"",Residential building plans,,,,,,,,,,0.094103105,,,,,,,,,,,Residential building plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Residential building plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870452711424,,,,,,,,,,,,,,,,,,,,GRSItem-20182,,No,Public,,,Residential building plans,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,No,,,,,,,,,,,,,,,,,,,00441,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20182,,,,,,,,,,,MUN-16-6,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,Building Inspection,,,,,,,,,441,,,,,,GRS-994,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-21-4,,,,,,,,,,,,,,,,,,,,,,00441,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-441,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,Residential building plans,,,,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,"CO-21-4,GRS-441,441,1,Residential building plans,Residential building plans,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,20183,,,,,,,,,,,,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-21-4,GRS-441,441,1,Residential building plans,Residential building plans,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,441,,,,,,,441,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,,,,,,,,,,,,,,,"Residential building plans,MUN-16-6,GRS-994",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'after final payment' changed to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Surplus property case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Surplus property case files,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870454808576,,,,,,,,,,,,,,,,,,,,GRSItem-20192,,No,Public,,,Surplus property case files,,,,,,"Retention wording 'after final payment' changed to 'final action' to meet new language requirements.,These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00808,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20192,,,,,,,,,,,,,,,,,,,,"These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,,,,,,Fixed Asset,,,,,,,,,808,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-4-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00808,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-808,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the sale of surplus municipal property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,Surplus property case files,,,,,"These files document the sale of surplus municipal property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,"MUN-4-5,GRS-808,808,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Retention wording 'after final payment' changed to 'final action' to meet new language requirements.,These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-4-5,GRS-808,808,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Retention wording 'after final payment' changed to 'final action' to meet new language requirements.,These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,808,,,,,,,808,"These files document the sale of surplus municipal property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"","Travel - private vehicle usage files,Travel-private vehicle usage records,Travel - private vehicle usage files",,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle usage report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,These records have administrative value in documenting the maintenance and use of government vehicles.,,,,Vehicle usage report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles,Fleet",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870455857153,,,,,,,,,,,,,,,,,,,,GRSItem-20165,,No,Public,,,Vehicle usage report,,,,,,"These records have administrative value in documenting the maintenance and use of government vehicles.,This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",,,No,,,,,,,,,,,,,,,,,,,00109,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,These records have administrative value in documenting the maintenance and use of government vehicles.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20165,,,,,,,,,,,"MUN-5-25,SD-5-26,CO-5-24",,,,,,,,,"This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",,,,,,,,Maintenance,,,,,,,,,109,,,,,,"GRS-830,GRS-1325,GRS-96",,2024-11-07T17:01:09.345Z,,,,,,,,,CO-6-2,,,,,,,,,,,,,,,,,,,,,,00109,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-109,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,Vehicle usage report,,,,,"This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,,,,,,,,,,"CO-6-2,GRS-109,109,1,Vehicle usage report,Vehicle usage report,Item,Current,Finalized,These records have administrative value in documenting the maintenance and use of government vehicles.,This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,Public,cars,vehicles,Fleet,Maintenance",,,,"20162,20163,20164",,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-2,GRS-109,109,1,Vehicle usage report,Vehicle usage report,Item,Current,Finalized,These records have administrative value in documenting the maintenance and use of government vehicles.,This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,Public,cars,vehicles,Fleet,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,109,,,,,,,109,"This is a report of private and government vehicle usage. It is used for both maintenance and planning purposes. Information includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,,,,,,,,,,,,,,"Travel - private vehicle usage files,Travel-private vehicle usage records,Travel - private vehicle usage files,MUN-5-25,SD-5-26,CO-5-24,GRS-830,GRS-1325,GRS-96",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""completion of second succeeding wage survey"" to ""superseded"".",,,,,0.094103105,,,,,,,,,,,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-142,,,,20185,,,,,,,Wage survey files,,,,Item,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870457954304,,,,,,,,,,,,,,,,,,,,GRSItem-20186,,No,Private,,,Wage survey files,,,,,,"Retention changed from ""completion of second succeeding wage survey"" to ""superseded"".,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,No,,,,,,,Wage survey files,,,,,,,,,,,,01357,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20186,,,,,,,,,,,,,,,,,,,,"These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,Payroll,,,,,,,,,1357,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-6-25,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01357,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1357,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,Wage survey files,,,,,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,"SD-6-25,GRS-1357,1357,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,Retention changed from ""completion of second succeeding wage survey"" to ""superseded"".,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,,,,,,GRS-142,,,,,Payroll,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-25,GRS-1357,1357,1,Wage survey files,Wage survey files,Item,Discontinued,Finalized,Retention changed from ""completion of second succeeding wage survey"" to ""superseded"".,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1357,,,,,,,1357,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20185,,,,,,Inactive,
"",,,,,,"Retention wording ""after rejection or withdrawal"" changed to ""after final action"".",,,,,0.094103105,,,,,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1746,,,,20168,,,,,,,Unsuccessful grant application files,,,,Item,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870461100032,,,,,,,,,,,,,,,,,,,,GRSItem-20167,,No,Public,,,Unsuccessful grant application files,,,,,,"Retention wording ""after rejection or withdrawal"" changed to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,No,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,00775,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20167,,,,,,,,,,,,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,,,,,,Administrative,,,,,,,,,775,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-1-43,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00775,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-775,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,Unsuccessful grant application,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,"MUN-1-43,GRS-775,775,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Discontinued,Finalized,Retention wording ""after rejection or withdrawal"" changed to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Administrative",,,,,,,,,,,,,,,GRS-1746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-43,GRS-775,775,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Discontinued,Finalized,Retention wording ""after rejection or withdrawal"" changed to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,775,,,,,,,775,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20168,,,,,,Inactive,
"",,,,,,"Retention wording ""after completion of community service"" changed to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Court ordered community service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-147,,,,21602,,,,,,,Court ordered community service files,,,,Item,Court ordered community service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870461100033,,,,,,,,,,,,,,,,,,,,GRSItem-20190,,No,Public,,,Court ordered community service files,,,,,,"Retention wording ""after completion of community service"" changed to ""after resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",,,No,,,,,,,Court ordered community service files,,,,,,,,,,,,00901,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20190,,,,,,,,,,,,,,,,,,,,"These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,Human Resources,,,,,,,,,901,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-9-17,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00901,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-901,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by what date, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",,,,Court ordered community servic,,,,,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by what date, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,"MUN-9-17,GRS-901,901,1,Court ordered community service files,Court ordered community servic,Item,Discontinued,Finalized,Retention wording ""after completion of community service"" changed to ""after resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Human Resources",,,,,,,,,,,,,,,GRS-147,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-17,GRS-901,901,1,Court ordered community service files,Court ordered community servic,Item,Discontinued,Finalized,Retention wording ""after completion of community service"" changed to ""after resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,901,,,,,,,901,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by what date, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21602,,,,,,Inactive,
"","Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (eeo) compliance review files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Equal employment opportunity (eeo) compliance case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870463197184,,,,,,,,,,,,,,,,,,,,GRSItem-20209,,No,Public,,,Equal employment opportunity (eeo) compliance case files,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are compliance files containing background papers and correspondence relating to contractor employment practices.",,,No,,,,,,,,,,,,,,,,,,,00153,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20209,,,,,,,,,,,"MUN-9-21,SG-11-14",,,,,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,Human Resources,,,,,,,,,153,,,,,,"GRS-905,GRS-1919",,2024-11-07T17:01:09.345Z,,,,,,,,,CO-8-9,,,,,,,,,,,,,,,,,,,,,,00153,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-153,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,Equal employment opportunity (,,,,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,,,,,,"CO-8-9,GRS-153,153,1,Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Public,Human Resources",,,,"20210,20211",,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-9,GRS-153,153,1,Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,153,,,,,,,153,These are compliance files containing background papers and correspondence relating to contractor employment practices.,,,,,,,,,,,,,,,,,"Equal employment opportunity (eeo) compliance case files,Equal employment opportunity (eeo) compliance review files,MUN-9-21,SG-11-14,GRS-905,GRS-1919",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Greenbelt roll-back records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-204,,,,21384,,,,,,,Greenbelt roll-back records,,,,Item,Greenbelt applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870464245760,,,,,,,,,,,,,,,,,,,,GRSItem-20240,,No,Public,,,Greenbelt roll-back records,,,,,,"These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.",,,No,,,,,,,Greenbelt applications,,,,,,,,,,,,00205,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20240,,,,,,,,,,,,,,,,,,,,"These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.",,,,,,,,Assessor,,,,,,,,,205,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-11-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00205,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-205,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are of additional tax or a ""roll-back"" tax, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties, these records are filed with the Appraisal Cards.",,,,Greenbelt roll-back records,,,,,"These records are of additional tax or a ""roll-back"" tax, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties, these records are filed with the Appraisal Cards.",,,,,,,,,,,,,"CO-11-5,GRS-205,205,1,Greenbelt roll-back records,Greenbelt roll-back records,Item,Discontinued,Finalized,These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.,These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.,Public,Assessor",,,,,,,,,,,,,,,GRS-204,,,,,Assessor,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-5,GRS-205,205,1,Greenbelt roll-back records,Greenbelt roll-back records,Item,Discontinued,Finalized,These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.,These records are of additional tax or a ""roll-back"" tax\, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties\, these records are filed with the Appraisal Cards.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,205,,,,,,,205,"These records are of additional tax or a ""roll-back"" tax, assessed on land no longer in agricultural use (UCA 59-2-506? (2003)). These records usually include a certificate of roll-back tax lien and a computation sheet. In some counties, these records are filed with the Appraisal Cards.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21384,,,,,,Inactive,
"",,,,,,"Retention changed from ""after final maturity"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Freight schedules of lost or damaged shipments,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-104,,,,20203,,,,,,,Freight schedules of lost or damaged shipments,,,,Item,Freight records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870465294336,,,,,,,,,,,,,,,,,,,,GRSItem-20202,,No,Public,,,Freight schedules of lost or damaged shipments,,,,,,"Retention changed from ""after final maturity"" to ""after resolution of issue"" to meet new language requirements.,Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.",,,No,,,,,,,Freight records,,,,,,,,,,,,01813,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20202,,,,,,,,,,,,,,,,,,,,"Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.",,,,,,,,Financial Management,,,,,,,,,1813,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-7-24,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01813,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1813,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Schedules of valuables shipped, correspondence, memoranda, reports and other records relating to shipments that were damaged in transit.",,,,Freight schedules of lost or d,,,,,"Schedules of valuables shipped, correspondence, memoranda, reports and other records relating to shipments that were damaged in transit.",,,,,,,,,,,,,"SG-7-24,GRS-1813,1813,1,Freight schedules of lost or damaged shipments,Freight schedules of lost or d,Item,Discontinued,Finalized,Retention changed from ""after final maturity"" to ""after resolution of issue"" to meet new language requirements.,Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.,Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.,Public,Financial Management",,,,,,,,,,,,,,,GRS-104,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-24,GRS-1813,1813,1,Freight schedules of lost or damaged shipments,Freight schedules of lost or d,Item,Discontinued,Finalized,Retention changed from ""after final maturity"" to ""after resolution of issue"" to meet new language requirements.,Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.,Schedules of valuables shipped\, correspondence\, memoranda\, reports and other records relating to shipments that were damaged in transit.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1813,,,,,,,1813,"Schedules of valuables shipped, correspondence, memoranda, reports and other records relating to shipments that were damaged in transit.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) compliance review files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-153,,,,20209,,,,,,,Equal employment opportunity (eeo) compliance review files,,,,Item,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870466342912,,,,,,,,,,,,,,,,,,,,GRSItem-20211,,No,Public,,,Equal employment opportunity (eeo) compliance review files,,,,,,"Review files containing background papers\, etc.\, relating to contractor employment practices.",,,No,,,,,,,Equal employment opportunity (eeo) compliance case files,,,,,,,,,,,,01919,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20211,,,,,,,,,,,,,,,,,,,,"Review files containing background papers\, etc.\, relating to contractor employment practices.",,,,,,,,Human Resources,,,,,,,,,1919,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-11-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01919,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1919,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Review files containing background papers, etc., relating to contractor employment practices.",,,,Equal employment opportunity (,,,,,"Review files containing background papers, etc., relating to contractor employment practices.",,,,,,,,,,,,,"SG-11-14,GRS-1919,1919,1,Equal employment opportunity (eeo) compliance review files,Equal employment opportunity (,Item,Discontinued,Finalized,Review files containing background papers\, etc.\, relating to contractor employment practices.,Review files containing background papers\, etc.\, relating to contractor employment practices.,Public,Human Resources",,,,,,,,,,,,,,,GRS-153,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-14,GRS-1919,1919,1,Equal employment opportunity (eeo) compliance review files,Equal employment opportunity (,Item,Discontinued,Finalized,Review files containing background papers\, etc.\, relating to contractor employment practices.,Review files containing background papers\, etc.\, relating to contractor employment practices.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1919,,,,,,,1919,"Review files containing background papers, etc., relating to contractor employment practices.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20209,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drainage system repair list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-678,,,,20224,,,,,,,Drainage system repair list,,,,Item,Drainage system repair list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870467391488,,,,,,,,,,,,,,,,,,,,GRSItem-20225,,No,Public,,,Drainage system repair list,,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.",,,No,,,,,,,Drainage system repair list,,,,,,,,,,,,01151,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20225,,,,,,,,,,,,,,,,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.",,,,,,,,Public Works,,,,,,,,,1151,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-23-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01151,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1151,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface and a brief description of the problem.",,,,Drainage system repair list,,,,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface and a brief description of the problem.",,,,,,,,,,,,,"MUN-23-5,GRS-1151,1151,1,Drainage system repair list,Drainage system repair list,Item,Discontinued,Finalized,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.,Public,Public Works",,,,,,,,,,,,,,,GRS-678,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-5,GRS-1151,1151,1,Drainage system repair list,Drainage system repair list,Item,Discontinued,Finalized,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.,This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1151,,,,,,,1151,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface and a brief description of the problem.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20224,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant worksheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-370,,,,21455,,,,,,,Warrant worksheets,,,,Item,Warrant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870468440064,,,,,,,,,,,,,,,,,,,,GRSItem-20244,,No,Private,,,Warrant worksheets,,,,,,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.",,,No,,,,,,,,,,,,,,,,,,,01090,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20244,,,,,,,,,,,,,,,,,,,,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.",,,,,,,,Law Enforcement,,,,,,,,,1090,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-21-42,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01090,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1090,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses, telephone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,Warrant worksheets,,,,,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses, telephone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,,,,,,,,,,"MUN-21-42,GRS-1090,1090,1,Warrant worksheets,Warrant worksheets,Item,Discontinued,Finalized,These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-42,GRS-1090,1090,1,Warrant worksheets,Warrant worksheets,Item,Discontinued,Finalized,These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1090,,,,,,,1090,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses, telephone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Freight schedules of lost or damaged shipments,Freight records,Freight files",,,,,,,,,,0.094103105,,,,,,,,,,,Freight records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Freight records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870469488640,,,,,,,,,,,,,,,,,,,,GRSItem-20203,,No,Public,,,Freight records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",,,No,,,,,,,,,,,,,,,,,,,00104,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-06-01,,,,,20203,,,,,,,,,,,"SG-7-24,MUN-5-33,SG-7-23",,,,,,,,,"These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",,,,,,,,Financial Management,,,,,,,,,104,,,,,,"GRS-1813,GRS-838,GRS-1812",,2024-11-07T17:01:09.345Z,,,,,,,,,CO-5-32,,,,,,,,,,,,,,,,,,,,,,00104,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-104,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,Freight records,,,,,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,,,,,,,,,,"CO-5-32,GRS-104,104,1,Freight records,Freight records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,Public,Financial Management",,,,"20202,20204,20205",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-32,GRS-104,104,1,Freight records,Freight records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,104,,,,,,,104,"These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.",,,,,,,,,,,,,,,,,"Freight schedules of lost or damaged shipments,Freight records,Freight files,SG-7-24,MUN-5-33,SG-7-23,GRS-1813,GRS-838,GRS-1812",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (eeo) discrimination complaints",,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870473682944,,,,,,,,,,,,,,,,,,,,GRSItem-20208,,No,Private,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012)",,,No,,,,,,,,,,,,,,,,,,,00154,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20208,,,,,,,,,,,"SG-11-15,MUN-9-8,SD-14-24",,,,,,,,,"These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012)",,,,,,,,Human Resources,,,,,,,,,154,,,,,,"GRS-1920,GRS-892,GRS-1451",,2024-11-07T17:01:09.345Z,,,,,,,,,CO-8-10,,,,,,,,,,,,,,,,,,,,,,00154,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-154,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document official discrimination complaints received and resolved. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012)",,,,Equal employment opportunity (,,,,,"These files document official discrimination complaints received and resolved. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012)",,,,,,,,,,,,,"CO-8-10,GRS-154,154,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012),These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012),Private,Human Resources",,,,"3000,20206,20207",,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-10,GRS-154,154,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012),These files document official discrimination complaints received and resolved. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012),Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,154,,,,,,,154,"These files document official discrimination complaints received and resolved. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1602.14 (2012) 29 CFR 1602.31 (2012)",,,,,,,,,,,,,,,,,"Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (eeo) discrimination complaints,SG-11-15,MUN-9-8,SD-14-24,GRS-1920,GRS-892,GRS-1451",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accession records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1199,,,,20236,,,,,,,Accession records,,,,Item,Library accession records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870475780096,,,,,,,,,,,,,,,,,,,,GRSItem-20238,,No,Public,,,Accession records,,,,,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,No,,,,,,,Library accession records,,,,,,,,,,,,01421,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until administrative need ends and then destroy; accession books created before 1960 permanent, transfer to State Archives with authority to weed..",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20238,,,,,,,,,,,,,,,,,,,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,,,,,,,Library,,,,,,,,,1421,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-13-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01421,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1421,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,Accession records,,,,,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,"SD-13-1,GRS-1421,1421,1,Accession records,Accession records,Item,Discontinued,Finalized,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,,,,,,,,,,,,GRS-1199,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until administrative need ends and then destroy; accession books created before 1960 permanent, transfer to State Archives with authority to weed..",,,,,,,,,,,,,,,,,,"SD-13-1,GRS-1421,1421,1,Accession records,Accession records,Item,Discontinued,Finalized,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1421,,,,,,,1421,"These records document the accession of library materials. They include title, publisher's name, date ordered and received, list price, and discount price.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20236,,,,,,Inactive,
"","Animal control daily field reports,Fire department activity report,Fire department activity reports,Field interrogation reports,Field interrogation reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,First responder activity records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870477877248,,,,,,,,,,,,,,,,,,,,GRSItem-20263,,No,Private,,,First responder activity records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.",,,No,,,,,,,,,,,,,,,,,,,02025,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-01,,,,,20263,,,,,,,,,,,"MUN-14-5,MUN-26-1,CO-22-1,MUN-21-22,CO-16-21",,,,,,,,,"These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.",,,,,,,,Law Enforcement,,,,,,,,,2025,,,,,,"GRS-970,GRS-1218,GRS-447,GRS-1077,GRS-337",,2024-11-07T17:01:09.345Z,,,,,,,,,SG-17-3,,,,,,,,,,,,,,,,,,,,,,02025,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2025,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the on-duty actions of those designated or trained to respond to emergencies, and the situations they encounter. Information includes vehicle details, officer details, and other work shift-related records.",,,,First responder activity,,,,,"These records document the on-duty actions of those designated or trained to respond to emergencies, and the situations they encounter. Information includes vehicle details, officer details, and other work shift-related records.",,,,,,,,,,,,,"SG-17-3,GRS-2025,2025,1,First responder activity records,First responder activity,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.,These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.,Private,Law Enforcement",,,,"20137,20290,20291,20309,20310",,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-3,GRS-2025,2025,1,First responder activity records,First responder activity,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.,These records document the on-duty actions of those designated or trained to respond to emergencies\, and the situations they encounter. Information includes vehicle details\, officer details\, and other work shift-related records.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,2025,,,,,,,2025,"These records document the on-duty actions of those designated or trained to respond to emergencies, and the situations they encounter. Information includes vehicle details, officer details, and other work shift-related records.",,,,,,,,,,,,,,,,,"Animal control daily field reports,Fire department activity report,Fire department activity reports,Field interrogation reports,Field interrogation reports,MUN-14-5,MUN-26-1,CO-22-1,MUN-21-22,CO-16-21,GRS-970,GRS-1218,GRS-447,GRS-1077,GRS-337",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Claim petition files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Investigation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Investigation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870481022976,,,,,,,,,,,,,,,,,,,,GRSItem-20299,,No,,,,Investigation records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.",,,No,,,,,,,,,,,,,,,,,,,01733,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-04-01,,,,,20299,,,,,,,,,,,MUN-15-1,,,,,,,,,"These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.",,,,,,,,Administrative,,,,,,,,,1733,,,,,,GRS-978,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-1-86,,,,,,,,,,,,,,,,,,,,,,01733,,,,,,2018-03-21T00:00:00Z,,,,,,,GRS-1733,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-21,,,,,,,,,"These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior, investigate claims, conduct internal investigations, and for other investigative purposes. Records may relate to the initiation, investigation, and disposition of cases, but do not include investigations of?criminal activities, or worker's compensation, which have separate retention schedules.",,,,Investigation records,,,,,"These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior, investigate claims, conduct internal investigations, and for other investigative purposes. Records may relate to the initiation, investigation, and disposition of cases, but do not include investigations of?criminal activities, or worker's compensation, which have separate retention schedules.",,,,,,,,,,,,,"SG-1-86,GRS-1733,1733,1,Investigation records,Investigation records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.,These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.,Administrative",,,,20300,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-86,GRS-1733,1733,1,Investigation records,Investigation records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.,These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior\, investigate claims\, conduct internal investigations\, and for other investigative purposes. Records may relate to the initiation\, investigation\, and disposition of cases\, but do not include investigations of?criminal activities\, or worker's compensation\, which have separate retention schedules.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1733,,,,,,,1733,"These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior, investigate claims, conduct internal investigations, and for other investigative purposes. Records may relate to the initiation, investigation, and disposition of cases, but do not include investigations of?criminal activities, or worker's compensation, which have separate retention schedules.",,,,,,,,,,,,,,,,,"Claim petition files,MUN-15-1,GRS-978",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily radio log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Daily radio log,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870483120128,,,,,,,,,,,,,,,,,,,,GRSItem-20308,,No,Public,,,Daily radio log,,,,,,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01071,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20308,,,,,,,,,,,,,,,,,,,,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.",,,,,,,,Law Enforcement,,,,,,,,,1071,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-21-13,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01071,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1071,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments, the daily radio log and daily activity reports have been compiled into one report.",,,,Daily radio log,,,,,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments, the daily radio log and daily activity reports have been compiled into one report.",,,,,,,,,,,,,"MUN-21-13,GRS-1071,1071,1,Daily radio log,Daily radio log,Item,Discontinued,Finalized,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-1720,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-13,GRS-1071,1071,1,Daily radio log,Daily radio log,Item,Discontinued,Finalized,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1071,,,,,,,1071,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments, the daily radio log and daily activity reports have been compiled into one report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utah fire incident reporting system (ufirs),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1234,,,,20758,,,,,,,Utah fire incident reporting system (ufirs),,,,Item,Fire investigation reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870485217280,,,,,,,,,,,,,,,,,,,,GRSItem-20354,,No,Public,,,Utah fire incident reporting system (ufirs),,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,No,,,,,,,Fire investigation reports,,,,,,,,,,,,00466,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20354,,,,,,,,,,,,,,,,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,Fire Department,,,,,,,,,466,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-22-21,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00466,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-466,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,Utah fire incident reporting s,,,,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,,,,,,"CO-22-21,GRS-466,466,1,Utah fire incident reporting system (ufirs),Utah fire incident reporting s,Item,Discontinued,Finalized,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Public,Fire Department",,,,,,,,,,,,,,,GRS-1234,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-21,GRS-466,466,1,Utah fire incident reporting system (ufirs),Utah fire incident reporting s,Item,Discontinued,Finalized,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,466,,,,,,,466,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20758,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2013,,,,20368,,,,,,,Liability risk management case files,,,,Item,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870486265856,,,,,,,,,,,,,,,,,,,,GRSItem-20370,,No,Public,,,Liability risk management case files,,,,,,"These case files document the reporting\, investigation and settlement of liability claims filed against the county.",,,No,,,,,,,Liability risk management case files,,,,,,,,,,,,00198,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 20 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20370,,,,,,,,,,,,,,,,,,,,"These case files document the reporting\, investigation and settlement of liability claims filed against the county.",,,,,,,,Risk Management,,,,,,,,,198,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-10-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00198,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-198,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the reporting, investigation and settlement of liability claims filed against the county.",,,,Liability risk management case,,,,,"These case files document the reporting, investigation and settlement of liability claims filed against the county.",,,,,,,,,,,,,"CO-10-4,GRS-198,198,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation and settlement of liability claims filed against the county.,These case files document the reporting\, investigation and settlement of liability claims filed against the county.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2013,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 20 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-10-4,GRS-198,198,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation and settlement of liability claims filed against the county.,These case files document the reporting\, investigation and settlement of liability claims filed against the county.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,198,,,,,,,198,"These case files document the reporting, investigation and settlement of liability claims filed against the county.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20368,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Legal case index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Legal case index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870486265857,,,,,,,,,,,,,,,,,,,,GRSItem-20303,,No,Protected,,,Legal case index,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,These records are not historical. This schedule is obsolete.",,,No,,,,,,,,,,,,,,,,,,,00986,,,Discontinued,,,,,,,,,,Records not historical. Approved by AC 3-14-18.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,These records are not historical. This schedule is obsolete.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records are not historical. This schedule is obsolete.,,,1997-06-01,,,,,20303,,,,,,,,,,,,,,,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.",,,,,,,,Attorney,,,,,,,,,986,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-15-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00986,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-986,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-21,,,,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,Legal case index,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,,,,,,,,,,"MUN-15-9,GRS-986,986,1,Legal case index,Legal case index,Item,Discontinued,Finalized,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,These records are not historical. This schedule is obsolete.,These records are not historical. This schedule is obsolete.,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,Protected,Attorney",,,,,,,,,,,,,,,,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-15-9,GRS-986,986,1,Legal case index,Legal case index,Item,Discontinued,Finalized,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,These records are not historical. This schedule is obsolete.,These records are not historical. This schedule is obsolete.,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,986,,,,,,,986,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.,Citation updated and reference to schedule 21 item 3 'Arrest reports' changed to Arrest Records SG 17-6.?",,,,Yes,0.094103105,,,,,,,,,,,Initial contact incident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Initial contact incident reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870487314432,,,,,,,,,,,,,,,,,,,,GRSItem-20315,,No,Public,,,Initial contact incident reports,,,,,,"Retention wording ""if not part of case file"" removed to meet new language requirements.,Citation updated and reference to schedule 21 item 3 'Arrest reports' changed to Arrest Records SG 17-6.?,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01107,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20315,,,,,,,,,,,,,,,,,,,,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",,,,,,,,Law Enforcement,,,,,,,,,1107,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-21-63,,,,,,,,,,,,,,,,,,,,,,01107,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1107,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",,,,Initial contact incident repor,,,,,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",,,,,,,,,,,,,"MUN-21-63,GRS-1107,1107,1,Initial contact incident reports,Initial contact incident repor,Item,Current,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,Citation updated and reference to schedule 21 item 3 'Arrest reports' changed to Arrest Records SG 17-6.?,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.,Public,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-63,GRS-1107,1107,1,Initial contact incident reports,Initial contact incident repor,Item,Current,Finalized,Retention wording ""if not part of case file"" removed to meet new language requirements.,Citation updated and reference to schedule 21 item 3 'Arrest reports' changed to Arrest Records SG 17-6.?,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1107,,,,,,,1107,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2019)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Traffic citations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-365,,,,20330,,,,,,,Traffic citations,,,,Item,Traffic citations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870489411584,,,,,,,,,,,,,,,,,,,,GRSItem-20329,,No,Public,,,Traffic citations,,,,,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",,,No,,,,,,,Traffic citations,,,,,,,,,,,,01094,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20329,,,,,,,,,,,,,,,,,,,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",,,,,,,,Law Enforcement,,,,,,,,,1094,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-21-48,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01094,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1094,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, officer's name, and signature of person receiving citation.",,,,Traffic citations,,,,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, officer's name, and signature of person receiving citation.",,,,,,,,,,,,,"MUN-21-48,GRS-1094,1094,1,Traffic citations,Traffic citations,Item,Discontinued,Finalized,This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.,This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-365,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-48,GRS-1094,1094,1,Traffic citations,Traffic citations,Item,Discontinued,Finalized,This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.,This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1094,,,,,,,1094,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, officer's name, and signature of person receiving citation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20330,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2013,,,,20368,,,,,,,Liability risk management case files,,,,Item,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870493605888,,,,,,,,,,,,,,,,,,,,GRSItem-20371,,No,Public,,,Liability risk management case files,,,,,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.",,,No,,,,,,,Liability risk management case files,,,,,,,,,,,,01383,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20371,,,,,,,,,,,,,,,,,,,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.",,,,,,,,Risk Management,,,,,,,,,1383,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-8-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01383,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1383,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the reporting, investigation, and settlement of liability claims filed against the district.",,,,Liability risk management case,,,,,"These case files document the reporting, investigation, and settlement of liability claims filed against the district.",,,,,,,,,,,,,"SD-8-6,GRS-1383,1383,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.,These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2013,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-6,GRS-1383,1383,1,Liability risk management case files,Liability risk management case,Item,Discontinued,Finalized,These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.,These case files document the reporting\, investigation\, and settlement of liability claims filed against the district.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1383,,,,,,,1383,"These case files document the reporting, investigation, and settlement of liability claims filed against the district.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20368,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after construction completion"" to 'after end of project' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Construction material testing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Construction material testing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870494654464,,,,,,,,,,,,,,,,,,,,GRSItem-20387,,No,Public,,,Construction material testing records,,,,,,"Retention wording changed from ""after construction completion"" to 'after end of project' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.",,,No,,,,,,,,,,,,,,,,,,,01409,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20387,,,,,,,,,,,,,,,,,,,,"These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.",,,,,,,,Facility Management,,,,,,,,,1409,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-11-14,,,,,,,,,,,,,,,,,,,,,,01409,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1409,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications, testing documentation, weigh tickets, material submittals, construction materials forms, and other associated correspondence and documentation.",,,,Construction material testing,,,,,"These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications, testing documentation, weigh tickets, material submittals, construction materials forms, and other associated correspondence and documentation.",,,,,,,,,,,,,"SD-11-14,GRS-1409,1409,1,Construction material testing records,Construction material testing,Item,Current,Finalized,Retention wording changed from ""after construction completion"" to 'after end of project' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.,These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-14,GRS-1409,1409,1,Construction material testing records,Construction material testing,Item,Current,Finalized,Retention wording changed from ""after construction completion"" to 'after end of project' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.,These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications\, testing documentation\, weigh tickets\, material submittals\, construction materials forms\, and other associated correspondence and documentation.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1409,,,,,,,1409,"These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications, testing documentation, weigh tickets, material submittals, construction materials forms, and other associated correspondence and documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Investigation case files,,,,,,,,,,0.094103105,,,,,,,,,,,Non-fatal fire investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Non-fatal fire investigation case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870495703040,,,,,,,,,,,,,,,,,,,,GRSItem-20351,,No,Protected,,,Non-fatal fire investigation case files,,,,,,",These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",,,No,,,,,,,,,,,,,,,,,,,00459,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20351,,,,,,,,,,,MUN-26-16,,,,,,,,,"These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",,,,,,,,Fire Department,,,,,,,,,459,,,,,,GRS-1233,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-22-14,,,,,,,,,,,,,,,,,,,,,,00459,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-459,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document all non-fatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation.",,,,Non-fatal fire investigation,,,,,"These case files document all non-fatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation.",,,,,,,,,,,,,"CO-22-14,GRS-459,459,1,Non-fatal fire investigation case files,Non-fatal fire investigation,Item,Current,Finalized,,These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.,These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.,Protected,Fire Department",,,,20352,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-14,GRS-459,459,1,Non-fatal fire investigation case files,Non-fatal fire investigation,Item,Current,Finalized,,These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.,These case files document all non-fatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,459,,,,,,,459,"These case files document all non-fatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation.",,,,,,,,,,,,,,,,,"Investigation case files,MUN-26-16,GRS-1233",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Property insurance policy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-942,,,,20374,,,,,,,Property insurance policy files,,,,Item,Insurance policy contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870496751616,,,,,,,,,,,,,,,,,,,,GRSItem-20375,,No,Public,,,Property insurance policy files,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,No,,,,,,,Insurance policy contracts,,,,,,,,,,,,02016,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20375,,,,,,,,,,,,,,,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,Security Services,,,,,,,,,2016,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-16-12,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,02016,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2016,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,Property insurance policy file,,,,,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,,,,,,"SG-16-12,GRS-2016,2016,1,Property insurance policy files,Property insurance policy file,Item,Discontinued,Finalized,Insurance policy contracts between the State of Utah and private insurers.,Insurance policy contracts between the State of Utah and private insurers.,Public,Security Services",,,,,,,,,,,,,,,GRS-942,,,,,Security Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-12,GRS-2016,2016,1,Property insurance policy files,Property insurance policy file,Item,Discontinued,Finalized,Insurance policy contracts between the State of Utah and private insurers.,Insurance policy contracts between the State of Utah and private insurers.,Public,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2016,,,,,,,2016,Insurance policy contracts between the State of Utah and private insurers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20374,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Assessed property valuation register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Assessed property valuation register,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870498848768,,,,,,,,,,,,,,,,,,,,GRSItem-20411,,No,Public,,,Assessed property valuation register,,,,,,",This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.",,,No,,,,,,,,,,,,,,,,,,,00229,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20411,,,,,,,,,,,,,,,,,,,,"This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.",,,,,,,,Auditor,,,,,,,,,229,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-13-5,,,,,,,,,,,,,,,,,,,,,,00229,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-229,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number, name and address of owners, and assessed value of property.",,,,Assessed property valuation re,,,,,"This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number, name and address of owners, and assessed value of property.",,,,,,,,,,,,,"CO-13-5,GRS-229,229,1,Assessed property valuation register,Assessed property valuation re,Item,Current,Finalized,,This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.,This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-5,GRS-229,229,1,Assessed property valuation register,Assessed property valuation re,Item,Current,Finalized,,This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.,This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number\, name and address of owners\, and assessed value of property.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,229,,,,,,,229,"This register lists all assessed valuations within the agency's jurisdiction. Includes the property serial number, name and address of owners, and assessed value of property.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Fixed asset reports,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870499897344,,,,,,,,,,,,,,,,,,,,GRSItem-20346,,No,Public,,,Fixed asset reports,,,,,,"This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01523,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20346,,,,,,,,,,,,,,,,,,,,"This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,,,,,,Facility Management,,,,,,,,,1523,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-19-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01523,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1523,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,Fixed asset reports,,,,,"This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,"SD-19-15,GRS-1523,1523,1,Fixed asset reports,Fixed asset reports,Item,Discontinued,Finalized,This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,Facility Management",,,,,,,,,,,,,,,GRS-73,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-15,GRS-1523,1523,1,Fixed asset reports,Fixed asset reports,Item,Discontinued,Finalized,This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1523,,,,,,,1523,"This computer report is sent by the district's business administrator to all schools annually. It is used to determine the status of all fixed assets in the school. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance policy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-942,,,,20374,,,,,,,Insurance policy files,,,,Item,Insurance policy contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870500945920,,,,,,,,,,,,,,,,,,,,GRSItem-20372,,No,Public,,,Insurance policy files,,,,,,These are insurance policy contracts between the district and private insurers.,,,No,,,,,,,Insurance policy contracts,,,,,,,,,,,,01381,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 18 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20372,,,,,,,,,,,,,,,,,,,,These are insurance policy contracts between the district and private insurers.,,,,,,,,Risk Management,,,,,,,,,1381,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-8-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01381,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1381,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are insurance policy contracts between the district and private insurers.,,,,Insurance policy files,,,,,These are insurance policy contracts between the district and private insurers.,,,,,,,,,,,,,"SD-8-4,GRS-1381,1381,1,Insurance policy files,Insurance policy files,Item,Discontinued,Finalized,These are insurance policy contracts between the district and private insurers.,These are insurance policy contracts between the district and private insurers.,Public,Risk Management",,,,,,,,,,,,,,,GRS-942,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 18 years after after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-4,GRS-1381,1381,1,Insurance policy files,Insurance policy files,Item,Discontinued,Finalized,These are insurance policy contracts between the district and private insurers.,These are insurance policy contracts between the district and private insurers.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1381,,,,,,,1381,These are insurance policy contracts between the district and private insurers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20374,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2010,,,,20379,,,,,,,Insurance reports,,,,Item,Insurance claim records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870501994496,,,,,,,,,,,,,,,,,,,,GRSItem-20380,,No,Public,,,Insurance reports,,,,,,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,,,No,,,,,,,Insurance claim records,,,,,,,,,,,,01382,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20380,,,,,,,,,,,,,,,,,,,,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,,,,,,,,Risk Management,,,,,,,,,1382,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-8-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01382,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1382,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,,,,Insurance reports,,,,,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,,,,,,,,,,,,,"SD-8-5,GRS-1382,1382,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2010,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-5,GRS-1382,1382,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1382,,,,,,,1382,These reports are used for the reference and generation of claims which neither required an investigation nor resulted in litigation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20379,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Official election registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-288,,,,20407,,,,,,,Official election registers,,,,Item,Voter registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870506188800,,,,,,,,,,,,,,,,,,,,GRSItem-20409,,No,Public,,,Official election registers,,,,,,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",,,No,,,,,,,Voter registration records,,,,,,,,,,,,00273,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20409,,,,,,,,,,,,,,,,,,,,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",,,,,,,,Clerk,,,,,,,,,273,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-14-30,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00273,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-273,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",,,,Official election registers,,,,,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",,,,,,,,,,,,,"CO-14-30,GRS-273,273,1,Official election registers,Official election registers,Item,Discontinued,Finalized,These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.,These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.,Public,Clerk",,,,,,,,,,,,,,,GRS-288,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-30,GRS-273,273,1,Official election registers,Official election registers,Item,Discontinued,Finalized,These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.,These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,273,,,,,,,273,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (2003)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (2009)). These lists are used at the polls by the election judges to identify registered voters and to record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20407,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Community development block grant supporting files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-666,,,,20421,,,,,,,Community development block grant supporting files,,,,Item,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870508285952,,,,,,,,,,,,,,,,,,,,GRSItem-20427,,No,Public,,,Community development block grant supporting files,,,,,,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",,,No,,,,,,,Community development block grant administrative records,,,,,,,,,,,,01198,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20427,,,,,,,,,,,,,,,,,,,,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,Redevelopment,,,,,,,,,1198,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-24-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01198,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1198,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports, audits, certificates, maps and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,Community development block gr,,,,,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports, audits, certificates, maps and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,,,,,,"MUN-24-14,GRS-1198,1198,1,Community development block grant supporting files,Community development block gr,Item,Discontinued,Finalized,These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,Public,Redevelopment",,,,,,,,,,,,,,,GRS-666,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-14,GRS-1198,1198,1,Community development block grant supporting files,Community development block gr,Item,Discontinued,Finalized,These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1198,,,,,,,1198,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports, audits, certificates, maps and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Absent and early voter registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-288,,,,20407,,,,,,,Absent and early voter registers,,,,Item,Voter registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870512480256,,,,,,,,,,,,,,,,,,,,GRSItem-20417,,No,Public,,,Absent and early voter registers,,,,,,"These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.",,,No,,,,,,,Voter registration records,,,,,,,,,,,,00244,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20417,,,,,,,,,,,,,,,,,,,,"These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.",,,,,,,,Clerk,,,,,,,,,244,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-14-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00244,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-244,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year, name of absent or early voter, address of voter, date ballot cast or mailed, voting district, ballot number, and for absent voters, date application was received and dates ballots were mailed and received.",,,,Absent and early voter registe,,,,,"These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year, name of absent or early voter, address of voter, date ballot cast or mailed, voting district, ballot number, and for absent voters, date application was received and dates ballots were mailed and received.",,,,,,,,,,,,,"CO-14-1,GRS-244,244,1,Absent and early voter registers,Absent and early voter registe,Item,Discontinued,Finalized,These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.,These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.,Public,Clerk",,,,,,,,,,,,,,,GRS-288,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-1,GRS-244,244,1,Absent and early voter registers,Absent and early voter registe,Item,Discontinued,Finalized,These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.,These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year\, name of absent or early voter\, address of voter\, date ballot cast or mailed\, voting district\, ballot number\, and for absent voters\, date application was received and dates ballots were mailed and received.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,244,,,,,,,244,"These are the official registers of early or absentee voters. They are used to document registered voters who are unable to vote in person on election day and either voted early or made application to vote absentee. The register includes election and year, name of absent or early voter, address of voter, date ballot cast or mailed, voting district, ballot number, and for absent voters, date application was received and dates ballots were mailed and received.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20407,,,,,,Inactive,
"",,,,,,"Retention changed from ""after end of grant period"" to ""end of project or program"".",,,,,0.094103105,,,,,,,,,,,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-666,,,,20421,,,,,,,Community development block grant administrative records,,,,Item,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870513528832,,,,,,,,,,,,,,,,,,,,GRSItem-20425,,No,Public,,,Community development block grant administrative records,,,,,,"Retention changed from ""after end of grant period"" to ""end of project or program"".,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).",,,No,,,,,,,Community development block grant administrative records,,,,,,,,,,,,01056,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20425,,,,,,,,,,,,,,,,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).",,,,,,,,Planning and Zoning,,,,,,,,,1056,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,MUN-20-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01056,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1056,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).",,,,Community development block gr,,,,,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).",,,,,,,,,,,,,"MUN-20-14,GRS-1056,1056,1,Community development block grant administrative records,Community development block gr,Item,Discontinued,Finalized,Retention changed from ""after end of grant period"" to ""end of project or program"".,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-666,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-20-14,GRS-1056,1056,1,Community development block grant administrative records,Community development block gr,Item,Discontinued,Finalized,Retention changed from ""after end of grant period"" to ""end of project or program"".,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).,These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1056,,,,,,,1056,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records access requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Records access requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870515625984,,,,,,,,,,,,,,,,,,,,GRSItem-20433,,No,Public,,,Records access requests,,,,,,"Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.,12/2005 - this general schedule item was made obsolete. The information contained within it was merged with item 1-34 - becoming Records Access Request and Appeals files.",,,No,,,,,,,,,,,,,,,,,,,01687,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20433,,,,,,,,,,,,,,,,,,,,"Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.",,,,,,,,Administrative,,,,,,,,,1687,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-1-36,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01687,,,,,12/2005 - this general schedule item was made obsolete. The information contained within it was merged with item 1-34 - becoming Records Access Request and Appeals files.,2018-04-04T00:00:00Z,,,,,,,GRS-1687,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Files created in response to requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2004). Files contain the request, copies of Records Officer response granting or denying access to records requested, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records, to requesters who provide inadequate descriptions, and requests which should be directed to another agency.",,,,Records access requests,,,,,"Files created in response to requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2004). Files contain the request, copies of Records Officer response granting or denying access to records requested, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records, to requesters who provide inadequate descriptions, and requests which should be directed to another agency.",,,,,,,,,,,,,"SG-1-36,GRS-1687,1687,2,Records access requests,Records access requests,Item,Discontinued,Finalized,Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.,12/2005 - this general schedule item was made obsolete. The information contained within it was merged with item 1-34 - becoming Records Access Request and Appeals files.,Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-36,GRS-1687,1687,2,Records access requests,Records access requests,Item,Discontinued,Finalized,Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.,12/2005 - this general schedule item was made obsolete. The information contained within it was merged with item 1-34 - becoming Records Access Request and Appeals files.,Files created in response to requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2004). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1687,,,,,,,1687,"Files created in response to requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2004). Files contain the request, copies of Records Officer response granting or denying access to records requested, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records, to requesters who provide inadequate descriptions, and requests which should be directed to another agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",General liability accident report,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Student and patron injury records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Student and patron injury records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870516674560,,,,,,,,,,,,,,,,,,,,GRSItem-20401,,No,Private,,,Student and patron injury records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.",,,No,,,,,,,,,,,,,,,,,,,01386,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20401,,,,,,,,,,,SD-8-2,,,,,,,,,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,,,,,,,,Risk Management,,,,,,,,,1386,,,,,,GRS-1379,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-8-9,,,,,,,,,,,,,,,,,,,,,,01386,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1386,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,,,,Student and patron injury reco,,,,,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,,,,,,,,,,,,,"SD-8-9,GRS-1386,1386,1,Student and patron injury records,Student and patron injury reco,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,Private,Risk Management",,,,20400,,,,,,,,,,,,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-9,GRS-1386,1386,1,Student and patron injury records,Student and patron injury reco,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,Private,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1386,,,,,,,1386,These records document incidents on government agency property where a student or patron suffers significant injuries that are required to be reported.,,,,,,,,,,,,,,,,,"General liability accident report,SD-8-2,GRS-1379",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Oaths of office,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1023,,,,20429,,,,,,,Oaths of office,,,,Item,Oaths of office,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870517723136,,,,,,,,,,,,,,,,,,,,GRSItem-20430,,No,Public,,,Oaths of office,,,,,,"These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation.""",,,No,,,,,,,Oaths of office,,,,,,,,,,,,01467,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20430,,,,,,,,,,,,,,,,,,,,"These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation.""",,,,,,,,Legal,,,,,,,,,1467,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-15-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01467,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1467,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are the official oaths of the school board members, superintendents, business officials, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation.""",,,,Oaths of office,,,,,"These records are the official oaths of the school board members, superintendents, business officials, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation.""",,,,,,,,,,,,,"SD-15-3,GRS-1467,1467,1,Oaths of office,Oaths of office,Item,Discontinued,Finalized,These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",Public,Legal",,,,,,,,,,,,,,,GRS-1023,,,,,Legal,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-15-3,GRS-1467,1467,1,Oaths of office,Oaths of office,Item,Discontinued,Finalized,These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",These records are the official oaths of the school board members\, superintendents\, business officials\, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",Public,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,1467,,,,,,,1467,"These records are the official oaths of the school board members, superintendents, business officials, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20429,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) affirmative action plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Equal employment opportunity (eeo) affirmative action plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870518771712,,,,,,,,,,,,,,,,,,,,GRSItem-20464,,No,Public,,,Equal employment opportunity (eeo) affirmative action plans,,,,,,"Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.",,,No,,,,,,,,,,,,,,,,,,,01918,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,20464,,,,,,,,,,,,,,,,,,,,"Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.",,,,,,,,Human Resources,,,,,,,,,1918,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SG-11-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01918,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1918,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management, and the agency feeder plans which are used to develop a larger affirmative action strategy.",,,,Equal employment opportunity (,,,,,"Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management, and the agency feeder plans which are used to develop a larger affirmative action strategy.",,,,,,,,,,,,,"SG-11-13,GRS-1918,1918,1,Equal employment opportunity (eeo) affirmative action plans,Equal employment opportunity (,Item,Discontinued,Finalized,Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.,Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-13,GRS-1918,1918,1,Equal employment opportunity (eeo) affirmative action plans,Equal employment opportunity (,Item,Discontinued,Finalized,Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.,Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management\, and the agency feeder plans which are used to develop a larger affirmative action strategy.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1918,,,,,,,1918,"Equal Employment Opportunity (EEO) Affirmative Action Plans (AAP) include both the agency copies of consolidated AAP's developed by the Department of Human Resource Management, and the agency feeder plans which are used to develop a larger affirmative action strategy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Refund request,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1824,,,,20488,,,,,,,Refund request,,,,Item,Refund requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870526111744,,,,,,,,,,,,,,,,,,,,GRSItem-20490,,No,Public,,,Refund request,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,No,,,,,,,Refund requests,,,,,,,,,,,,01321,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20490,,,,,,,,,,,,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,Financial Management,,,,,,,,,1321,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-5-21,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01321,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1321,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,Refund request,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,"SD-5-21,GRS-1321,1321,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1824,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-21,GRS-1321,1321,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1321,,,,,,,1321,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20488,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-746,,,,21269,,,,,,,Feasibility studies,,,,Item,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870527160320,,,,,,,,,,,,,,,,,,,,GRSItem-20456,,No,Public,,,Feasibility studies,,,,,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,,,No,,,,,,,Feasibility studies,,,,,,,,,,,,00009,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20456,,,,,,,,,,,,,,,,,,,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,,,,,,,,Administrative,,,,,,,,,9,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-1-9,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00009,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-9,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,,,,Feasibility studies,,,,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,,,,,,,,,,,,,"CO-1-9,GRS-9,9,1,Feasibility studies,Feasibility studies,Item,Discontinued,Finalized,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Public,Administrative",,,,,,,,,,,,,,,GRS-746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-9,GRS-9,9,1,Feasibility studies,Feasibility studies,Item,Discontinued,Finalized,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,9,,,,,,,9,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21269,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Course announcement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Course announcement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870534500352,,,,,,,,,,,,,,,,,,,,GRSItem-20494,,No,Public,,,Course announcement files,,,,,,"These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.",,,No,,,,,,,,,,,,,,,,,,,01447,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20494,,,,,,,,,,,,,,,,,,,,"These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.",,,,,,,,Human Resources,,,,,,,,,1447,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,SD-14-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01447,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1447,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are informational files on training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.",,,,Course announcement files,,,,,"These are informational files on training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.",,,,,,,,,,,,,"SD-14-19,GRS-1447,1447,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.,These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-19,GRS-1447,1447,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.,These are informational files on training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1447,,,,,,,1447,"These are informational files on training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to district employees by government agencies and non-governmental agencies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-782,,,,21204,,,,,,,Bond anticipation notes,,,,Item,Bond anticipation notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870535548928,,,,,,,,,,,,,,,,,,,,GRSItem-20516,,No,Public,,,Bond anticipation notes,,,,,,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).",,,No,,,,,,,Bond anticipation notes,,,,,,,,,,,,00051,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20516,,,,,,,,,,,,,,,,,,,,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).",,,,,,,,Bonds and Bonding,,,,,,,,,51,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-2-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00051,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-51,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).",,,,Bond anticipation notes,,,,,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).",,,,,,,,,,,,,"CO-2-1,GRS-51,51,1,Bond anticipation notes,Bond anticipation notes,Item,Discontinued,Finalized,These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).,These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-782,,,,,Bonds and Bonding,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-1,GRS-51,51,1,Bond anticipation notes,Bond anticipation notes,Item,Discontinued,Finalized,These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).,These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,51,,,,,,,51,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-311 (2012)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14-401 (2005)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21204,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Refund request,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1824,,,,20488,,,,,,,Refund request,,,,Item,Refund requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870536597504,,,,,,,,,,,,,,,,,,,,GRSItem-20489,,No,Public,,,Refund request,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,No,,,,,,,Refund requests,,,,,,,,,,,,00091,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20489,,,,,,,,,,,,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,Financial Management,,,,,,,,,91,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-5-18,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00091,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-91,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,Refund request,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,"CO-5-18,GRS-91,91,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1824,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-18,GRS-91,91,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,91,,,,,,,91,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20488,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Petition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1730,,,,20508,,,,,,,Petition files,,,,Item,Submitted petition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870538694656,,,,,,,,,,,,,,,,,,,,GRSItem-20509,,No,Public,,,Petition files,,,,,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",,,No,,,,,,,Submitted petition records,,,,,,,,,,,,00275,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20509,,,,,,,,,,,,,,,,,,,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",,,,,,,,Clerk,,,,,,,,,275,,,,,,,,2024-11-07T17:01:09.345Z,,,,,,,,,CO-14-32,,,,,,,,,,,,,,,,,,2018-04-17T00:00:00Z,,,,00275,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-275,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-17,,,,,,,,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",,,,Petition files,,,,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",,,,,,,,,,,,,"CO-14-32,GRS-275,275,1,Petition files,Petition files,Item,Discontinued,Finalized,These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.,These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.,Public,Clerk",,,,,,,,,,,,,,,GRS-1730,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-32,GRS-275,275,1,Petition files,Petition files,Item,Discontinued,Finalized,These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.,These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,275,,,,,,,275,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20508,,,,,,Inactive,
"",,,,,,"Retention changed from ""after final payment and destroy. NOTE: Federal surplus property may have separate requirements (See specific grants)."" to ""after disposition of asset"".?????",,,,,0.094103105,,,,,,,,,,,Surplus property case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Surplus property case files,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870888919040,,,,,,,,,,,,,,,,,,,,GRSItem-20127,,No,Public,,,Surplus property case files,,,,,,"Retention changed from ""after final payment and destroy. NOTE: Federal surplus property may have separate requirements (See specific grants)."" to ""after disposition of asset"".?????,These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01304,,,Discontinued,,,,,,,,,,See county schedule Fixed Asset Records 4-6.,,,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20127,,,,,,,,,,,,,,,,,,,,"These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",,,,,,,,Fixed Asset,,,,,,,,,1304,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-4-5,,,,,,,,,,,,,,,,,,2015-12-01T00:00:00Z,,,,01304,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1304,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These files document the sale of surplus school district property. They include invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,Surplus property case files,,,,,"These files document the sale of surplus school district property. They include invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,"SD-4-5,GRS-1304,1304,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Retention changed from ""after final payment and destroy. NOTE: Federal surplus property may have separate requirements (See specific grants)."" to ""after disposition of asset"".?????,These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-4-5,GRS-1304,1304,1,Surplus property case files,Surplus property case files,Item,Discontinued,Finalized,Retention changed from ""after final payment and destroy. NOTE: Federal surplus property may have separate requirements (See specific grants)."" to ""after disposition of asset"".?????,These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,These files document the sale of surplus school district property. They include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,1304,,,,,,,1304,"These files document the sale of surplus school district property. They include invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receiving slips,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Receiving slips,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870891016192,,,,,,,,,,,,,,,,,,,,GRSItem-3538,,No,Public,,,Receiving slips,,,,,,"These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.,Made obsolete 9-15-2008 by MPM",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01368,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,3538,,,,,,,,,,,,,,,,,,,,"These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.",,,,,,,,Purchasing,,,,,,,,,1368,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-7-10,,,,,,,,,,,,,,,,,,2008-09-14T00:00:00Z,,,,01368,,,,,Made obsolete 9-15-2008 by MPM,1996-08-01T00:00:00Z,,,,,,,GRS-1368,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-15,,,,,,,,,"These are completed forms indicating that ordered items have been received. These slips include date, name of supplier, order number, quantity, and a description of the items ordered and received.",,,,Receiving slips,,,,,"These are completed forms indicating that ordered items have been received. These slips include date, name of supplier, order number, quantity, and a description of the items ordered and received.",,,,,,,,,,,,,"SD-7-10,GRS-1368,1368,1,Receiving slips,Receiving slips,Item,Discontinued,Finalized,These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.,Made obsolete 9-15-2008 by MPM,These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1720,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-10,GRS-1368,1368,1,Receiving slips,Receiving slips,Item,Discontinued,Finalized,These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.,Made obsolete 9-15-2008 by MPM,These are completed forms indicating that ordered items have been received. These slips include date\, name of supplier\, order number\, quantity\, and a description of the items ordered and received.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1368,,,,,,,1368,"These are completed forms indicating that ordered items have been received. These slips include date, name of supplier, order number, quantity, and a description of the items ordered and received.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Patron assistance publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Patron assistance publications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870892064768,,,,,,,,,,,,,,,,,,,,GRSItem-3547,,No,Public,,,Patron assistance publications,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,No,,,,,,,,,,,,,,,,,,,01210,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,3547,,,,,,,,,,,,,,,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,Library,,,,,,,,,1210,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-25-12,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,01210,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1210,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,Patron assistance publications,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,"MUN-25-12,GRS-1210,1210,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,,,,,,,,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-12,GRS-1210,1210,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1210,,,,,,,1210,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Controlled substances euthanasia log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Controlled substances euthanasia log,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870893113344,,,,,,,,,,,,,,,,,,,,GRSItem-20122,,No,Public,,,Controlled substances euthanasia log,,,,,,"This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00435,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-09-01,,,,,20122,,,,,,,,,,,,,,,,,,,,"This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",,,,,,,,Animal Control,,,,,,,,,435,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-20-9,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00435,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-435,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"This log documents the amount of controlled substance (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,Controlled substances euthanas,,,,,"This log documents the amount of controlled substance (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,,,,,,,,,,"CO-20-9,GRS-435,435,1,Controlled substances euthanasia log,Controlled substances euthanas,Item,Discontinued,Finalized,This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-9,GRS-435,435,1,Controlled substances euthanasia log,Controlled substances euthanas,Item,Discontinued,Finalized,This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,This log documents the amount of controlled substance (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,435,,,,,,,435,"This log documents the amount of controlled substance (e.g., sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medical and dental insurance claim files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1968,,,,21462,,,,,,,Medical and dental insurance claim files,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870897307648,,,,,,,,,,,,,,,,,,,,GRSItem-3540,,No,Public,,,Medical and dental insurance claim files,,,,,,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01384,,,Discontinued,,,,,,,,,,See state schedule Employee Health & Medical Records 11-65,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3540,,,,,,,,,,,,,,,,,,,,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,Risk Management,,,,,,,,,1384,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-8-7,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01384,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1384,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,,,,Medical and dental insurance c,,,,,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,,,,,,"SD-8-7,GRS-1384,1384,1,Medical and dental insurance claim files,Medical and dental insurance c,Item,Discontinued,Finalized,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,,,,,,GRS-1968,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-8-7,GRS-1384,1384,1,Medical and dental insurance claim files,Medical and dental insurance c,Item,Discontinued,Finalized,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,1384,,,,,,,1384,These files contain medical and dental claims for school district employees. They are used to track claims and for cost analysis of insurance programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Documentation for permanent databases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Documentation for permanent databases,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870897307649,,,,,,,,,,,,,,,,,,,,GRSItem-3525,,No,Public,,,Documentation for permanent databases,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,No,,,,,,,,,,,,,,,,,,,01769,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-19,,,,,3525,,,,,,,,,,,,,,,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,Data Processing,,,,,,,,,1769,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-5-9,,,,,,,,,,,,,,,,,,2013-04-18T00:00:00Z,,,,01769,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1769,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-19,,,,,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,Documentation for permanent da,,,,,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,,,,,,"SG-5-9,GRS-1769,1769,1,Documentation for permanent databases,Documentation for permanent da,Item,Discontinued,Finalized,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-5-9,GRS-1769,1769,1,Documentation for permanent databases,Documentation for permanent da,Item,Discontinued,Finalized,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access\, retrieve\, manipulate\, or utilize the system. May also include user guides\, system definitions\, flowcharts\, program descriptions\, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1769,,,,,,,1769,"Records describing how a database system is operated. Information may include records documenting the development or modification of a database which are necessary to access, retrieve, manipulate, or utilize the system. May also include user guides, system definitions, flowcharts, program descriptions, and logical relationships. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention changed from ""after rejection or withdrawal"" to ""after final action"".",,,,,0.094103105,,,,,,,,,,,Unsuccessful grant applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1746,,,,20168,,,,,,,Unsuccessful grant applications,,,,Item,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870900453377,,,,,,,,,,,,,,,,,,,,GRSItem-20166,,No,Public,,,Unsuccessful grant applications,,,,,,"Retention changed from ""after rejection or withdrawal"" to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).",,,No,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,01281,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20166,,,,,,,,,,,,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).",,,,,,,,Administrative,,,,,,,,,1281,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-1-33,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01281,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1281,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).",,,,Unsuccessful grant application,,,,,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).",,,,,,,,,,,,,"SD-1-33,GRS-1281,1281,1,Unsuccessful grant applications,Unsuccessful grant application,Item,Discontinued,Finalized,Retention changed from ""after rejection or withdrawal"" to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).,Public,Administrative",,,,,,,,,,,,,,,GRS-1746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-33,GRS-1281,1281,1,Unsuccessful grant applications,Unsuccessful grant application,Item,Discontinued,Finalized,Retention changed from ""after rejection or withdrawal"" to ""after final action"".,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).,These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1281,,,,,,,1281,"These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20168,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal adoption agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal adoption agreements,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870901501952,,,,,,,,,,,,,,,,,,,,GRSItem-3528,,No,Public,,,Animal adoption agreements,,,,,,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00973,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3528,,,,,,,,,,,,,,,,,,,,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.",,,,,,,,Animal Control,,,,,,,,,973,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-14-8,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,00973,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-973,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,Animal adoption agreements,,,,,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,,,,,,,,,,"MUN-14-8,GRS-973,973,1,Animal adoption agreements,Animal adoption agreements,Item,Discontinued,Finalized,These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-8,GRS-973,973,1,Animal adoption agreements,Animal adoption agreements,Item,Discontinued,Finalized,These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,973,,,,,,,973,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire, a letter explaining the adoption process, and an adoption agreement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal master report cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1714,,,,1714,,,,,,,Animal master report cards,,,,Item,Animal control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870902550528,,,,,,,,,,,,,,,,,,,,GRSItem-20135,,No,Public,,,Animal master report cards,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",,,No,,,,,,,Animal control records,,,,,,,,,,,,00968,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20135,,,,,,,,,,,,,,,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,Animal Control,,,,,,,,,968,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-14-3,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00968,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-968,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and telephone number; location of pickup, type of animal, breed, sex and color; reason animal impounded and other information related to adoption or disposal.",,,,Animal master report cards,,,,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and telephone number; location of pickup, type of animal, breed, sex and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,,,,,,"MUN-14-3,GRS-968,968,1,Animal master report cards,Animal master report cards,Item,Discontinued,Finalized,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.,Public,Animal Control",,,,,,,,,,,,,,,GRS-1714,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-3,GRS-968,968,1,Animal master report cards,Animal master report cards,Item,Discontinued,Finalized,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.,These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,968,,,,,,,968,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name, address, and telephone number; location of pickup, type of animal, breed, sex and color; reason animal impounded and other information related to adoption or disposal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1714,,,,,,Inactive,
"",,,,,,"Retention wording ""if not part of the investigative file"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Evidence log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Evidence log,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870904647680,,,,,,,,,,,,,,,,,,,,GRSItem-20148,,No,Protected,,,Evidence log,,,,,,"Retention wording ""if not part of the investigative file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,00453,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20148,,,,,,,,,,,,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,,,,,,,,Fire Department,,,,,,,,,453,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-22-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00453,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-453,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,,,,Evidence log,,,,,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,,,,,,,,,,,,,"CO-22-8,GRS-453,453,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention wording ""if not part of the investigative file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,Protected,Fire Department",,,,,,,,,,,,,,,GRS-374,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-8,GRS-453,453,1,Evidence log,Evidence log,Item,Discontinued,Finalized,Retention wording ""if not part of the investigative file"" removed to meet new language requirements.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,453,,,,,,,453,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the investigative file.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",Demolition case files,,,,,,,,,,0.094103105,,,,,,,,,,,Demolition case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals, communiities, and the natural and man-made environment.",,,,Demolition case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870905696256,,,,,,,,,,,,,,,,,,,,GRSItem-20160,,No,Public,,,Demolition case files,,,,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communiities\, and the natural and man-made environment.,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.",,,No,,,,,,,,,,,,,,,,,,,00445,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communiities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20160,,,,,,,,,,,MUN-16-8,,,,,,,,,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,Building Inspection,,,,,,,,,445,,,,,,GRS-996,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-21-8,,,,,,,,,,,,,,,,,,,,,,00445,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-445,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,Demolition case files,,,,,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,,,,,,"CO-21-8,GRS-445,445,1,Demolition case files,Demolition case files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communiities\, and the natural and man-made environment.,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Public,Building Inspection",,,,20161,,,,,,,,,,,,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-21-8,GRS-445,445,1,Demolition case files,Demolition case files,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communiities\, and the natural and man-made environment.,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,445,,,,,,,445,These case files document government ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,,,,,,,,,,,,,,,,,"Demolition case files,MUN-16-8,GRS-996",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Animal control daily field reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Animal control daily field reports,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870906744832,,,,,,,,,,,,,,,,,,,,GRSItem-20137,,No,Public,,,Animal control daily field reports,,,,,,"These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,00970,,,Discontinued,,,,,,,,,,See state schedule Animal Control Records 1-67,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20137,,,,,,,,,,,,,,,,,,,,"These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.",,,,,,,,Animal Control,,,,,,,,,970,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-14-5,,,,,,,,,,,,,,,,,,2014-12-01T00:00:00Z,,,,00970,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-970,,,,,,,,,,,,,,,,,,,,,,,,,,2014-12-01,,,,,,,,,"These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name, time on and time off duty, patrol time and area, day of week, vehicle number used, beginning and ending mileage, type of activity performed such as picking up stray animals, quarantines, dead animals, complainants visited, and location and time.",,,,Animal control field reports,,,,,"These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name, time on and time off duty, patrol time and area, day of week, vehicle number used, beginning and ending mileage, type of activity performed such as picking up stray animals, quarantines, dead animals, complainants visited, and location and time.",,,,,,,,,,,,,"MUN-14-5,GRS-970,970,1,Animal control daily field reports,Animal control field reports,Item,Discontinued,Finalized,These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.,These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.,Public,Animal Control",,,,,,,,,,,,,,,GRS-2025,,,,,Animal Control,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-5,GRS-970,970,1,Animal control daily field reports,Animal control field reports,Item,Discontinued,Finalized,These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.,These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.,Public,Animal Control",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Animal Control,970,,,,,,,970,"These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name, time on and time off duty, patrol time and area, day of week, vehicle number used, beginning and ending mileage, type of activity performed such as picking up stray animals, quarantines, dead animals, complainants visited, and location and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel - private vehicle usage files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-109,,,,20165,,,,,,,Travel - private vehicle usage files,,,,Item,Vehicle usage report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870908841984,,,,,,,,,,,,,,,,,,,,GRSItem-20162,,No,Public,,,Travel - private vehicle usage files,,,,,,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,,,No,,,,,,,Vehicle usage report,,,,,,,,,,,,00830,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20162,,,,,,,,,,,,,,,,,,,,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,,,,,,,,Financial Management,,,,,,,,,830,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-5-25,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00830,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-830,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,,,,Travel - private vehicle usage,,,,,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,,,,,,,,,,,,,"MUN-5-25,GRS-830,830,1,Travel - private vehicle usage files,Travel - private vehicle usage,Item,Discontinued,Finalized,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-109,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-25,GRS-830,830,1,Travel - private vehicle usage files,Travel - private vehicle usage,Item,Discontinued,Finalized,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,830,,,,,,,830,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20165,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-172,,,,21126,,,,,,,Temporary employees personnel files,,,,Item,Temporary employees personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870909890560,,,,,,,,,,,,,,,,,,,,GRSItem-20170,,No,Private,,,Temporary employees personnel files,,,,,,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,No,,,,,,,Temporary employees personnel files,,,,,,,,,,,,00916,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20170,,,,,,,,,,,,,,,,,,,,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,Human Resources,,,,,,,,,916,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-9-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00916,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-916,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,Temporary employees personnel,,,,,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,"MUN-9-32,GRS-916,916,1,Temporary employees personnel files,Temporary employees personnel,Item,Discontinued,Finalized,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,,,,,,,,,,,,GRS-172,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-32,GRS-916,916,1,Temporary employees personnel files,Temporary employees personnel,Item,Discontinued,Finalized,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,916,,,,,,,916,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21126,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel - private vehicle usage files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-109,,,,20165,,,,,,,Travel - private vehicle usage files,,,,Item,Vehicle usage report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870910939136,,,,,,,,,,,,,,,,,,,,GRSItem-20164,,No,Public,,,Travel - private vehicle usage files,,,,,,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,,,No,,,,,,,Vehicle usage report,,,,,,,,,,,,00096,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20164,,,,,,,,,,,,,,,,,,,,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,,,,,,,,Financial Management,,,,,,,,,96,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-5-24,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00096,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-96,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,,,,Travel - private vehicle usage,,,,,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,,,,,,,,,,,,,"CO-5-24,GRS-96,96,1,Travel - private vehicle usage files,Travel - private vehicle usage,Item,Discontinued,Finalized,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-109,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-24,GRS-96,96,1,Travel - private vehicle usage files,Travel - private vehicle usage,Item,Discontinued,Finalized,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,96,,,,,,,96,These are authorization forms for county officials or employees to use a private vehicle for county business when it is the most economical method of travel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20165,,,,,,Inactive,
"","Wage survey files,Wage survey files",,,,,"Retention wording changed from ""completion of second succeeding wage survey"" to ""superseded"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Wage survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Wage survey files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870911987712,,,,,,,,,,,,,,,,,,,,GRSItem-20185,,No,Private,,,Wage survey files,,,,,,"Retention wording changed from ""completion of second succeeding wage survey"" to ""superseded"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,No,,,,,,,,,,,,,,,,,,,00142,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20185,,,,,,,,,,,"MUN-8-15,SD-6-25",,,,,,,,,"These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,Payroll,,,,,,,,,142,,,,,,"GRS-877,GRS-1357",,2024-11-07T17:01:09.788Z,,,,,,,,,CO-7-18,,,,,,,,,,,,,,,,,,,,,,00142,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-142,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,Wage survey files,,,,,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,"CO-7-18,GRS-142,142,1,Wage survey files,Wage survey files,Item,Current,Finalized,Retention wording changed from ""completion of second succeeding wage survey"" to ""superseded"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,"20184,20186",,,,,,,,,,,,,,,,Payroll,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-18,GRS-142,142,1,Wage survey files,Wage survey files,Item,Current,Finalized,Retention wording changed from ""completion of second succeeding wage survey"" to ""superseded"" to meet new language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,142,,,,,,,142,"These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",,,,,,,,,,,,,,,,,"Wage survey files,Wage survey files,MUN-8-15,SD-6-25,GRS-877,GRS-1357",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-154,,,,20208,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,Item,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870914084864,,,,,,,,,,,,,,,,,,,,GRSItem-20206,,No,Private,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",,,No,,,,,,,Equal employment opportunity (eeo) discrimination complaint case files,,,,,,,,,,,,00892,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20206,,,,,,,,,,,,,,,,,,,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,Human Resources,,,,,,,,,892,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-9-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00892,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-892,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,Equal employment opportunity (,,,,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,,,,,,"MUN-9-8,GRS-892,892,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,Private,Human Resources",,,,,,,,,,,,,,,GRS-154,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-8,GRS-892,892,1,Equal employment opportunity (eeo) discrimination complaint case files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,892,,,,,,,892,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20208,,,,,,Inactive,
"","Unsuccessful grant applications,Unsuccessful grant application files,Unsuccessful grant application files",,,,,"Retention wording changed from ""after rejection or withdrawal"" to ""after resolution of issue"" to meet new retention language.",,,,,0.094103105,,,,,,,,,,,Unsuccessful grant application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Unsuccessful grant application files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870916182016,,,,,,,,,,,,,,,,,,,,GRSItem-20168,,No,Public,,,Unsuccessful grant application files,,,,,,"Retention wording changed from ""after rejection or withdrawal"" to ""after resolution of issue"" to meet new retention language.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,No,,,,,,,,,,,,,,,,,,,01746,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20168,,,,,,,,,,,"SD-1-33,MUN-1-43,CO-1-39",,,,,,,,,"Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",,,,,,,,Budget,,,,,,,,,1746,,,,,,"GRS-1281,GRS-775,GRS-39",,2024-11-07T17:01:09.788Z,,,,,,,,,SG-2-12,,,,,,,,,,,,,,,,,,,,,,01746,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1746,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Rejected or withdrawn grant applications, memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,Unsuccessful grant application,,,,,"Rejected or withdrawn grant applications, memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,"SG-2-12,GRS-1746,1746,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Current,Finalized,Retention wording changed from ""after rejection or withdrawal"" to ""after resolution of issue"" to meet new retention language.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Budget",,,,"20166,20167,20169",,,,,,,,,,,,,,,,Budget,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-12,GRS-1746,1746,1,Unsuccessful grant application files,Unsuccessful grant application,Item,Current,Finalized,Retention wording changed from ""after rejection or withdrawal"" to ""after resolution of issue"" to meet new retention language.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1746,,,,,,,1746,"Rejected or withdrawn grant applications, memoranda, correspondence, and other records relating to the decision to reject the grant proposal.",,,,,,,,,,,,,,,,,"Unsuccessful grant applications,Unsuccessful grant application files,Unsuccessful grant application files,SD-1-33,MUN-1-43,CO-1-39,GRS-1281,GRS-775,GRS-39",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'Retain training aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded' removed because only records created by agency need be scheduled.,,,,,0.094103105,,,,,,,,,,,Teaching aids training records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1951,,,,21472,,,,,,,Teaching aids training records,,,,Item,Mandated or significant training materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870918279168,,,,,,,,,,,,,,,,,,,,GRSItem-20269,,No,Public,,,Teaching aids training records,,,,,,"Retention wording 'Retain training aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded' removed because only records created by agency need be scheduled.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,No,,,,,,,Mandated or significant training materials,,,,,,,,,,,,00899,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20269,,,,,,,,,,,,,,,,,,,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,,,,,,,Human Resources,,,,,,,,,899,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-9-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00899,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-899,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,Teaching aids training records,,,,,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,"MUN-9-15,GRS-899,899,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording 'Retain training aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded' removed because only records created by agency need be scheduled.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1951,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-9-15,GRS-899,899,1,Teaching aids training records,Teaching aids training records,Item,Discontinued,Finalized,Retention wording 'Retain training aids created by agency; retain training aids from other agencies or private institutions until obsolete or superseded' removed because only records created by agency need be scheduled.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,899,,,,,,,899,"These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21472,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Mosquito control requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Mosquito control requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870919327744,,,,,,,,,,,,,,,,,,,,GRSItem-20287,,No,Public,,,Mosquito control requests,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.",,,No,,,,,,,,,,,,,,,,,,,00634,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20287,,,,,,,,,,,,,,,,,,,,"These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.",,,,,,,,Mosquito Abatement,,,,,,,,,634,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-26-12,,,,,,,,,,,,,,,,,,,,,,00634,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-634,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying is provided. These records includes name, address and telephone number of citizen making complaint, and service requested or type of complaint.",,,,Mosquito control requests,,,,,"These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying is provided. These records includes name, address and telephone number of citizen making complaint, and service requested or type of complaint.",,,,,,,,,,,,,"CO-26-12,GRS-634,634,1,Mosquito control requests,Mosquito control requests,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.,These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-12,GRS-634,634,1,Mosquito control requests,Mosquito control requests,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.,These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable\, adequate spraying is provided. These records includes name\, address and telephone number of citizen making complaint\, and service requested or type of complaint.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,634,,,,,,,634,"These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying is provided. These records includes name, address and telephone number of citizen making complaint, and service requested or type of complaint.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Collection case files,,,,,,,,,,0.094103105,,,,,,,,,,,Collection case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Collection case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870922473472,,,,,,,,,,,,,,,,,,,,GRSItem-20302,,No,Protected,,,Collection case files,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.",,,No,,,,,,,,,,,,,,,,,,,00219,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20302,,,,,,,,,,,MUN-15-6,,,,,,,,,"These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.",,,,,,,,Legal,,,,,,,,,219,,,,,,GRS-983,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-12-2,,,,,,,,,,,,,,,,,,,,,,00219,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-219,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the prosecution of all actions for the recovery of debts, fines, penalties, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings, attorney's notes, and final judgment.",,,,Collection case files,,,,,"These case files document the prosecution of all actions for the recovery of debts, fines, penalties, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings, attorney's notes, and final judgment.",,,,,,,,,,,,,"CO-12-2,GRS-219,219,1,Collection case files,Collection case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.,These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.,Protected,Legal",,,,20301,,,,,,,,,,,,,,,,Legal,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-12-2,GRS-219,219,1,Collection case files,Collection case files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.,These case files document the prosecution of all actions for the recovery of debts\, fines\, penalties\, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings\, attorney's notes\, and final judgment.,Protected,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,219,,,,,,,219,"These case files document the prosecution of all actions for the recovery of debts, fines, penalties, and forfeitures accruing to the county (Utah Code 17-18a-501(2018)). They include various court filings, attorney's notes, and final judgment.",,,,,,,,,,,,,,,,,"Collection case files,MUN-15-6,GRS-983",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed assets inventory,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Fixed assets inventory,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870924570624,,,,,,,,,,,,,,,,,,,,GRSItem-20348,,No,Public,,,Fixed assets inventory,,,,,,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,01816,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20348,,,,,,,,,,,,,,,,,,,,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",,,,,,,,Financial Management,,,,,,,,,1816,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-7-27,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01816,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1816,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are used to track and control capital outlay such as office equipment (chairs, typewriters, etc.) and other fixed assets including tools, machinery, and other large equipment.",,,,Fixed assets inventory,,,,,"These records are used to track and control capital outlay such as office equipment (chairs, typewriters, etc.) and other fixed assets including tools, machinery, and other large equipment.",,,,,,,,,,,,,"SG-7-27,GRS-1816,1816,1,Fixed assets inventory,Fixed assets inventory,Item,Discontinued,Finalized,These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.,These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.,Public,Financial Management",,,,,,,,,,,,,,,GRS-73,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-27,GRS-1816,1816,1,Fixed assets inventory,Fixed assets inventory,Item,Discontinued,Finalized,These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.,These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1816,,,,,,,1816,"These records are used to track and control capital outlay such as office equipment (chairs, typewriters, etc.) and other fixed assets including tools, machinery, and other large equipment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"","Liability risk management case files,Liability risk management case files,Liability risk management case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Liability risk management case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Liability risk management case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870928764928,,,,,,,,,,,,,,,,,,,,GRSItem-20368,,No,Protected,,,Liability risk management case files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.",,,No,,,,,,,,,,,,,,,,,,,02013,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 20 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20368,,,,,,,,,,,"MUN-11-4,CO-10-4,SD-8-6",,,,,,,,,"Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.",,,,,,,,Security Services,,,,,,,,,2013,,,,,,"GRS-944,GRS-198,GRS-1383",,2024-11-07T17:01:09.788Z,,,,,,,,,SG-16-9,,,,,,,,,,,,,,,,,,,,,,02013,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2013,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Case files of the reporting, investigation, and settlement of liability claims filed against the governmental agency.",,,,Liability risk management case,,,,,"Case files of the reporting, investigation, and settlement of liability claims filed against the governmental agency.",,,,,,,,,,,,,"SG-16-9,GRS-2013,2013,1,Liability risk management case files,Liability risk management case,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.,Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.,Protected,Security Services",,,,"20369,20370,20371",,,,,,,,,,,,,,,,Security Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 20 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-9,GRS-2013,2013,1,Liability risk management case files,Liability risk management case,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.,Case files of the reporting\, investigation\, and settlement of liability claims filed against the governmental agency.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2013,,,,,,,2013,"Case files of the reporting, investigation, and settlement of liability claims filed against the governmental agency.",,,,,,,,,,,,,,,,,"Liability risk management case files,Liability risk management case files,Liability risk management case files,MUN-11-4,CO-10-4,SD-8-6,GRS-944,GRS-198,GRS-1383",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2010,,,,20379,,,,,,,Insurance reports,,,,Item,Insurance claim records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870928764929,,,,,,,,,,,,,,,,,,,,GRSItem-20378,,No,Public,,,Insurance reports,,,,,,These reports are used for the reference and generation of claim files.,,,No,,,,,,,Insurance claim records,,,,,,,,,,,,00943,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20378,,,,,,,,,,,,,,,,,,,,These reports are used for the reference and generation of claim files.,,,,,,,,Risk Management,,,,,,,,,943,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-11-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00943,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-943,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These reports are used for the reference and generation of claim files.,,,,Insurance reports,,,,,These reports are used for the reference and generation of claim files.,,,,,,,,,,,,,"MUN-11-3,GRS-943,943,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claim files.,These reports are used for the reference and generation of claim files.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2010,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-11-3,GRS-943,943,1,Insurance reports,Insurance reports,Item,Discontinued,Finalized,These reports are used for the reference and generation of claim files.,These reports are used for the reference and generation of claim files.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,943,,,,,,,943,These reports are used for the reference and generation of claim files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20379,,,,,,Inactive,
"","Insurance policy files,Insurance policy files,Property insurance policy files",,,,,"Retention wording changed from ""after expiration of policy and settlement of all claims"" to 'after expiration of contractural agreement' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Insurance policy contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Insurance policy contracts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870929813504,,,,,,,,,,,,,,,,,,,,GRSItem-20374,,No,Public,,,Insurance policy contracts,,,,,,"Retention wording changed from ""after expiration of policy and settlement of all claims"" to 'after expiration of contractural agreement' to meet new language requirements.,,These are insurance policy contracts between a government entity and private insurers.",,,No,,,,,,,,,,,,,,,,,,,00942,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 15 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20374,,,,,,,,,,,"SD-8-4,CO-10-2,SG-16-12",,,,,,,,,These are insurance policy contracts between a government entity and private insurers.,,,,,,,,Risk Management,,,,,,,,,942,,,,,,"GRS-1381,GRS-196,GRS-2016",,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-11-2,,,,,,,,,,,,,,,,,,,,,,00942,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-942,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are insurance policy contracts between a government entity and private insurers.,,,,Insurance policy contracts,,,,,These are insurance policy contracts between a government entity and private insurers.,,,,,,,,,,,,,"MUN-11-2,GRS-942,942,1,Insurance policy contracts,Insurance policy contracts,Item,Current,Finalized,Retention wording changed from ""after expiration of policy and settlement of all claims"" to 'after expiration of contractural agreement' to meet new language requirements.,,These are insurance policy contracts between a government entity and private insurers.,These are insurance policy contracts between a government entity and private insurers.,Public,Risk Management",,,,"20372,20373,20375",,,,,,,,,,,,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 15 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-11-2,GRS-942,942,1,Insurance policy contracts,Insurance policy contracts,Item,Current,Finalized,Retention wording changed from ""after expiration of policy and settlement of all claims"" to 'after expiration of contractural agreement' to meet new language requirements.,,These are insurance policy contracts between a government entity and private insurers.,These are insurance policy contracts between a government entity and private insurers.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,942,,,,,,,942,These are insurance policy contracts between a government entity and private insurers.,,,,,,,,,,,,,,,,,"Insurance policy files,Insurance policy files,Property insurance policy files,SD-8-4,CO-10-2,SG-16-12,GRS-1381,GRS-196,GRS-2016",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Legal case index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Legal case index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870942396416,,,,,,,,,,,,,,,,,,,,GRSItem-20432,,No,Protected,,,Legal case index,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.",,,No,,,,,,,,,,,,,,,,,,,00222,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20432,,,,,,,,,,,,,,,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.",,,,,,,,Attorney,,,,,,,,,222,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-12-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00222,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-222,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,Legal case index,,,,,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,,,,,,,,,,"CO-12-5,GRS-222,222,2,Legal case index,Legal case index,Item,Discontinued,Finalized,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,Protected,Attorney",,,,,,,,,,,,,,,,,,,,Attorney,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-12-5,GRS-222,222,2,Legal case index,Legal case index,Item,Discontinued,Finalized,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,222,,,,,,,222,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Election registration files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-288,,,,20407,,,,,,,Election registration files,,,,Item,Voter registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870944493568,,,,,,,,,,,,,,,,,,,,GRSItem-20408,,No,Public,,,Election registration files,,,,,,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",,,No,,,,,,,Voter registration records,,,,,,,,,,,,00261,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20408,,,,,,,,,,,,,,,,,,,,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",,,,,,,,Clerk,,,,,,,,,261,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-14-18,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00261,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-261,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name, address, birth date, birthplace, last former address previously registered, political party (optional), signature and sworn statement of person completing form, and date. ""The county clerk shall retain a copy in a permanent county wide file, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",,,,Election registration files,,,,,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name, address, birth date, birthplace, last former address previously registered, political party (optional), signature and sworn statement of person completing form, and date. ""The county clerk shall retain a copy in a permanent county wide file, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",,,,,,,,,,,,,"CO-14-18,GRS-261,261,1,Election registration files,Election registration files,Item,Discontinued,Finalized,These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).,These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).,Public,Clerk",,,,,,,,,,,,,,,GRS-288,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-18,GRS-261,261,1,Election registration files,Election registration files,Item,Discontinued,Finalized,These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).,These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,261,,,,,,,261,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name, address, birth date, birthplace, last former address previously registered, political party (optional), signature and sworn statement of person completing form, and date. ""The county clerk shall retain a copy in a permanent county wide file, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20407,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Block grant monthly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-666,,,,20421,,,,,,,Block grant monthly reports,,,,Item,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870946590720,,,,,,,,,,,,,,,,,,,,GRSItem-20418,,No,Public,,,Block grant monthly reports,,,,,,"Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,,No,,,,,,,Community development block grant administrative records,,,,,,,,,,,,01737,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20418,,,,,,,,,,,,,,,,,,,,"Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,,,,,,,Budget,,,,,,,,,1737,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-2-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01737,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1737,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Monthly reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,Block grant monthly reports,,,,,"Monthly reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,,,,,,,,,,"SG-2-3,GRS-1737,1737,1,Block grant monthly reports,Block grant monthly reports,Item,Discontinued,Finalized,Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Public,Budget",,,,,,,,,,,,,,,GRS-666,,,,,Budget,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-3,GRS-1737,1737,1,Block grant monthly reports,Block grant monthly reports,Item,Discontinued,Finalized,Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Monthly reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1737,,,,,,,1737,"Monthly reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Community development block grant original application and final report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-666,,,,20421,,,,,,,Community development block grant original application and final report,,,,Item,Community development block grant administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870947639296,,,,,,,,,,,,,,,,,,,,GRSItem-20426,,No,Public,,,Community development block grant original application and final report,,,,,,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",,,No,,,,,,,Community development block grant administrative records,,,,,,,,,,,,01188,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20426,,,,,,,,,,,,,,,,,,,,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,Redevelopment,,,,,,,,,1188,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-24-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01188,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1188,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,Community development block gr,,,,,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,,,,,,"MUN-24-4,GRS-1188,1188,1,Community development block grant original application and final report,Community development block gr,Item,Discontinued,Finalized,This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,Public,Redevelopment",,,,,,,,,,,,,,,GRS-666,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-4,GRS-1188,1188,1,Community development block grant original application and final report,Community development block gr,Item,Discontinued,Finalized,This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1188,,,,,,,1188,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1992)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personal property cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Personal property cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870948687872,,,,,,,,,,,,,,,,,,,,GRSItem-20410,,No,Private,,,Personal property cards,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.",,,No,,,,,,,,,,,,,,,,,,,00210,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20410,,,,,,,,,,,,,,,,,,,,"These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.",,,,,,,,Assessor,,,,,,,,,210,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-11-10,,,,,,,,,,,,,,,,,,,,,,00210,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-210,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document personal property accounts. Information includes name and address, account number, tax district, assessed value, tax amount, date paid and receipt number, years in which the account was estimated because the taxpayer failed to file an affidavit, years in which the account was audited, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.",,,,Personal property cards,,,,,"These records document personal property accounts. Information includes name and address, account number, tax district, assessed value, tax amount, date paid and receipt number, years in which the account was estimated because the taxpayer failed to file an affidavit, years in which the account was audited, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.",,,,,,,,,,,,,"CO-11-10,GRS-210,210,1,Personal property cards,Personal property cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.,These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.,Private,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-10,GRS-210,210,1,Personal property cards,Personal property cards,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.,These records document personal property accounts. Information includes name and address\, account number\, tax district\, assessed value\, tax amount\, date paid and receipt number\, years in which the account was estimated because the taxpayer failed to file an affidavit\, years in which the account was audited\, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.,Private,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,210,,,,,,,210,"These records document personal property accounts. Information includes name and address, account number, tax district, assessed value, tax amount, date paid and receipt number, years in which the account was estimated because the taxpayer failed to file an affidavit, years in which the account was audited, and notations of partial payments made. Some counties use the cards as a tickler device to follow up on delinquent accounts. Also called Personal property blotter.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Motor pool public employee operational files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Motor pool public employee operational files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870951833600,,,,,,,,,,,,,,,,,,,,GRSItem-20431,,No,Public,,,Motor pool public employee operational files,,,,,,"Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.",,,No,,,,,,,,,,,,,,,,,,,01866,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20431,,,,,,,,,,,,,,,,,,,,"Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.",,,,,,,,Motor Vehicle,,,,,,,,,1866,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-9-7,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01866,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1866,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Records relating to individual employee operations of government-owned vehicles, including driver tests, rental authorizations, safe driving awards, and correspondence.",,,,Motor pool public employee ope,,,,,"Records relating to individual employee operations of government-owned vehicles, including driver tests, rental authorizations, safe driving awards, and correspondence.",,,,,,,,,,,,,"SG-9-7,GRS-1866,1866,2,Motor pool public employee operational files,Motor pool public employee ope,Item,Discontinued,Finalized,Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.,Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.,Public,Motor Vehicle",,,,,,,,,,,,,,,,,,,,Motor Vehicle,,Appraisal Committee,,,,,2,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-7,GRS-1866,1866,2,Motor pool public employee operational files,Motor pool public employee ope,Item,Discontinued,Finalized,Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.,Records relating to individual employee operations of government-owned vehicles\, including driver tests\, rental authorizations\, safe driving awards\, and correspondence.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1866,,,,,,,1866,"Records relating to individual employee operations of government-owned vehicles, including driver tests, rental authorizations, safe driving awards, and correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-317,,,,20466,,,,,,,Accident reports,,,,Item,Vehicle accident reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870951833601,,,,,,,,,,,,,,,,,,,,GRSItem-20467,,No,Exempt,,,Accident reports,,,,,,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",,,No,,,,,,,Vehicle accident reports,,,,,,,,,,,,01060,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20467,,,,,,,,,,,,,,,,,,,,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",,,,,,,,Law Enforcement,,,,,,,,,1060,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-21-1,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01060,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1060,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.",,,,Accident reports,,,,,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.",,,,,,,,,,,,,"MUN-21-1,GRS-1060,1060,1,Accident reports,Accident reports,Item,Discontinued,Finalized,These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.,These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.,Exempt,Law Enforcement",,,,,,,,,,,,,,,GRS-317,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-1,GRS-1060,1060,1,Accident reports,Accident reports,Item,Discontinued,Finalized,These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.,These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.,Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1060,,,,,,,1060,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20466,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Management analysis/feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-746,,,,21269,,,,,,,Management analysis/feasibility studies,,,,Item,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870953930752,,,,,,,,,,,,,,,,,,,,GRSItem-20457,,No,Protected,,,Management analysis/feasibility studies,,,,,,"Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",,,No,,,,,,,Feasibility studies,,,,,,,,,,,,01663,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,20457,,,,,,,,,,,,,,,,,,,,"Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",,,,,,,,Administrative,,,,,,,,,1663,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-1-10,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01663,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1663,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"Studies and system analyses conducted before program change, the purchase, installation, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment, major changes for program, equipment, or technology changes.",,,,Management analysis/feasibilit,,,,,"Studies and system analyses conducted before program change, the purchase, installation, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment, major changes for program, equipment, or technology changes.",,,,,,,,,,,,,"SG-1-10,GRS-1663,1663,1,Management analysis/feasibility studies,Management analysis/feasibilit,Item,Discontinued,Finalized,Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.,Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.,Protected,Administrative",,,,,,,,,,,,,,,GRS-746,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-10,GRS-1663,1663,1,Management analysis/feasibility studies,Management analysis/feasibilit,Item,Discontinued,Finalized,Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.,Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.,Protected,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1663,,,,,,,1663,"Studies and system analyses conducted before program change, the purchase, installation, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment, major changes for program, equipment, or technology changes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21269,,,,,,Inactive,
"",,,,,,Note from Pat Scott 1997-????'Moved from General Accounting Schedule',,,,,0.094103105,,,,,,,,,,,Distribution reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Distribution reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870958125056,,,,,,,,,,,,,,,,,,,,GRSItem-20460,,No,Public,,,Distribution reports,,,,,,"Note from Pat Scott 1997-????'Moved from General Accounting Schedule',This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.",,,No,,,,,,,,,,,,,,,,,,,01338,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20460,,,,,,,,,,,,,,,,,,,,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.",,,,,,,,Payroll,,,,,,,,,1338,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-6-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01338,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1338,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names, social security numbers, account numbers, current amount paid, month-to-date total paid, quarter to date paid, and fiscal year-to-date paid.",,,,Distribution reports,,,,,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names, social security numbers, account numbers, current amount paid, month-to-date total paid, quarter to date paid, and fiscal year-to-date paid.",,,,,,,,,,,,,"SD-6-6,GRS-1338,1338,1,Distribution reports,Distribution reports,Item,Discontinued,Finalized,Note from Pat Scott 1997-????'Moved from General Accounting Schedule',This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.,This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.,Public,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-6,GRS-1338,1338,1,Distribution reports,Distribution reports,Item,Discontinued,Finalized,Note from Pat Scott 1997-????'Moved from General Accounting Schedule',This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.,This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1338,,,,,,,1338,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names, social security numbers, account numbers, current amount paid, month-to-date total paid, quarter to date paid, and fiscal year-to-date paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Traffic signal conflict monitor log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-696,,,,20469,,,,,,,Traffic signal conflict monitor log,,,,Item,Traffic signal conflict-monitor log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870959173632,,,,,,,,,,,,,,,,,,,,GRSItem-20470,,No,Public,,,Traffic signal conflict monitor log,,,,,,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.",,,No,,,,,,,Traffic signal conflict-monitor log,,,,,,,,,,,,01162,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20470,,,,,,,,,,,,,,,,,,,,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.",,,,,,,,Public Works,,,,,,,,,1162,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-23-16,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01162,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1162,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location, type of conflict monitor and date serviced.",,,,Traffic signal conflict monito,,,,,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location, type of conflict monitor and date serviced.",,,,,,,,,,,,,"MUN-23-16,GRS-1162,1162,1,Traffic signal conflict monitor log,Traffic signal conflict monito,Item,Discontinued,Finalized,This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.,This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.,Public,Public Works",,,,,,,,,,,,,,,GRS-696,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-16,GRS-1162,1162,1,Traffic signal conflict monitor log,Traffic signal conflict monito,Item,Discontinued,Finalized,This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.,This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1162,,,,,,,1162,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location, type of conflict monitor and date serviced.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20469,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Space utilization reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Space utilization reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870961270784,,,,,,,,,,,,,,,,,,,,GRSItem-20493,,No,Public,,,Space utilization reports,,,,,,"These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,No,,,,,,,,,,,,,,,,,,,01400,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20493,,,,,,,,,,,,,,,,,,,,"These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",,,,,,,,Facility Management,,,,,,,,,1400,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-11-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01400,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1400,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,Space utilization reports,,,,,"These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,"SD-11-5,GRS-1400,1400,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-5,GRS-1400,1400,1,Space utilization reports,Space utilization reports,Item,Discontinued,Finalized,These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1400,,,,,,,1400,"These are annual reports on the amount of floor space in school district buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Transitory correspondence,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870963367936,,,,,,,,,,,,,,,,,,,,GRSItem-20505,,No,,,,Transitory correspondence,,,,,,"Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,No,,,,,,,Transitory correspondence,,,,,,,,,,,,16545,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,20505,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,,,,,,,,,,,,,,,16545,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-1-62,,,,,,,,,,,,,,,,,,2014-05-16T00:00:00Z,,,,16545,,,,,,2014-05-16T00:00:00Z,,,,,,,GRS-16545,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short term interest. Transmittal correspondence between individuals, departments or external parties containing no final contractual, financial or policy information. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,Transitory correspondence,,,,,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short term interest. Transmittal correspondence between individuals, departments or external parties containing no final contractual, financial or policy information. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,,,,,,,,,,"SG-1-62,GRS-16545,16545,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,,,,,,,,,,,,,GRS-1759,,,,,,,Appraisal Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-62,GRS-16545,16545,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.,Incoming and outgoing correspondence\, regardless of format or mode of transmission\, related to matters of short term interest. Transmittal correspondence between individuals\, departments or external parties containing no final contractual\, financial or policy information. This correspondence does not impact agency functions. When resolved\, there is no further use or purpose.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16545,,,,,,,16545,"Incoming and outgoing correspondence, regardless of format or mode of transmission, related to matters of short term interest. Transmittal correspondence between individuals, departments or external parties containing no final contractual, financial or policy information. This correspondence does not impact agency functions. When resolved, there is no further use or purpose.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21218,,,,,,Inactive,
"","Purchase orders (fi-8),Purchase order,Purchase orders,Purchase orders,Purchase requisition files (fi-1),Purchase requisition files,Purchase requisition files,Purchase requisition files,Requisitions,Supply requisitions",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Purchase orders and requisition records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870964416512,,,,,,,,,,,,,,,,,,,,GRSItem-20525,,No,Public,,,Purchase orders and requisition records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.",,,No,,,,,,,,,,,,,,,,,,,01544,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20525,,,,,,,,,,,"SG-13-9,SD-7-7,MUN-10-1,CO-9-4,SG-13-10,CO-9-5,MUN-10-8,SD-7-8,SD-7-12,SG-1-54",,,,,,,,,"These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.",,,,,,,,"Financial Management,Fixed Asset",,,,,,,,,1544,,,,,,"GRS-1983,GRS-1365,GRS-927,GRS-184,GRS-1984,GRS-185,GRS-934,GRS-1366,GRS-1370,GRS-1704",,2024-11-07T17:01:09.788Z,,,,,,,,,SD-19-36,,,,,,,,,,,,,,,,,,,,,,01544,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1544,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered, requesting agency, name of vendor, delivery and payment details.",,,,Purchase orders and requisitio,,,,,"These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered, requesting agency, name of vendor, delivery and payment details.",,,,,,,,,,,,,"SD-19-36,GRS-1544,1544,1,Purchase orders and requisition records,Purchase orders and requisitio,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.,These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.,Public,Financial Management,Fixed Asset",,,,"20526,20527,20528,20529,20530,20531,20532,20533,21318,21319",,,,,,,,,,,,,,,,"Financial Management,Fixed Asset",,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-36,GRS-1544,1544,1,Purchase orders and requisition records,Purchase orders and requisitio,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.,These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered\, requesting agency\, name of vendor\, delivery and payment details.,Public,Financial Management,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Financial Management,Fixed Asset",1544,,,,,,,1544,"These records document the purchase of equipment and other materials made by a governmental entity. They are used as a planning tool and for verification purposes. Information includes a description of the item being ordered, requesting agency, name of vendor, delivery and payment details.",,,,,,,,,,,,,,,,,"Purchase orders (fi-8),Purchase order,Purchase orders,Purchase orders,Purchase requisition files (fi-1),Purchase requisition files,Purchase requisition files,Purchase requisition files,Requisitions,Supply requisitions,SG-13-9,SD-7-7,MUN-10-1,CO-9-4,SG-13-10,CO-9-5,MUN-10-8,SD-7-8,SD-7-12,SG-1-54,GRS-1983,GRS-1365,GRS-927,GRS-184,GRS-1984,GRS-185,GRS-934,GRS-1366,GRS-1370,GRS-1704",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase requisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase requisition files,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870966513664,,,,,,,,,,,,,,,,,,,,GRSItem-20533,,No,Public,,,Purchase requisition files,,,,,,These files contain requisitions for supplies and equipment from current inventory.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01366,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20533,,,,,,,,,,,,,,,,,,,,These files contain requisitions for supplies and equipment from current inventory.,,,,,,,,Purchasing,,,,,,,,,1366,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SD-7-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01366,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1366,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These files contain requisitions for supplies and equipment from current inventory.,,,,Purchase requisition files,,,,,These files contain requisitions for supplies and equipment from current inventory.,,,,,,,,,,,,,"SD-7-8,GRS-1366,1366,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment from current inventory.,These files contain requisitions for supplies and equipment from current inventory.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-8,GRS-1366,1366,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment from current inventory.,These files contain requisitions for supplies and equipment from current inventory.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1366,,,,,,,1366,These files contain requisitions for supplies and equipment from current inventory.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Course announcement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Course announcement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870966513665,,,,,,,,,,,,,,,,,,,,GRSItem-20495,,No,Public,,,Course announcement files,,,,,,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",,,No,,,,,,,,,,,,,,,,,,,00917,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20495,,,,,,,,,,,,,,,,,,,,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",,,,,,,,Human Resources,,,,,,,,,917,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-9-33,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00917,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-917,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",,,,Course announcement files,,,,,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",,,,,,,,,,,,,"MUN-9-33,GRS-917,917,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.,These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-33,GRS-917,917,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.,These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,917,,,,,,,917,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Quality improvement plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,,,,,Quality improvement plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870967562240,,,,,,,,,,,,,,,,,,,,GRSItem-20507,,No,Public,,,Quality improvement plans,,,,,,"This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.",,,No,,,,,,,,,,,,,,,,,,,00503,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,20507,,,,,,,,,,,,,,,,,,,,"This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.",,,,,,,,Health,,,,,,,,,503,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,CO-23-35,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00503,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-503,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care, assessment of identified problem, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results, reporting concerns.",,,,Quality improvement plans,,,,,"This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care, assessment of identified problem, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results, reporting concerns.",,,,,,,,,,,,,"CO-23-35,GRS-503,503,1,Quality improvement plans,Quality improvement plans,Item,Discontinued,Finalized,This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.,This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.,Public,Health",,,,,,,,,,,,,,,,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-23-35,GRS-503,503,1,Quality improvement plans,Quality improvement plans,Item,Discontinued,Finalized,This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.,This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code\, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care\, assessment of identified problem\, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results\, reporting concerns.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,503,,,,,,,503,"This plan is adopted and implemented by the hospital in accordance with the Utah Administrative Code, R432-100-11 (2001). It is used to improve patient care. It is required to be consistent and within achievable goals and available resources. The plan includes methods of problem identification or opportunities of improved patient care, assessment of identified problem, implementation of actions designed to eliminate identified problems or improve documentation of corrective action and results, reporting concerns.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase orders (fi-8),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase orders (fi-8),,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870970707968,,,,,,,,,,,,,,,,,,,,GRSItem-20526,,No,Public,,,Purchase orders (fi-8),,,,,,Orders used to document the purchase transaction and to notify the agency of purchase approval.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,01983,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,20526,,,,,,,,,,,,,,,,,,,,Orders used to document the purchase transaction and to notify the agency of purchase approval.,,,,,,,,Purchasing,,,,,,,,,1983,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-13-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01983,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1983,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,Orders used to document the purchase transaction and to notify the agency of purchase approval.,,,,Purchase orders (fi-8),,,,,Orders used to document the purchase transaction and to notify the agency of purchase approval.,,,,,,,,,,,,,"SG-13-9,GRS-1983,1983,1,Purchase orders (fi-8),Purchase orders (fi-8),Item,Discontinued,Finalized,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-9,GRS-1983,1983,1,Purchase orders (fi-8),Purchase orders (fi-8),Item,Discontinued,Finalized,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1983,,,,,,,1983,Orders used to document the purchase transaction and to notify the agency of purchase approval.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase requisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase requisition files,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870973853697,,,,,,,,,,,,,,,,,,,,GRSItem-20532,,No,Public,,,Purchase requisition files,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,00934,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20532,,,,,,,,,,,,,,,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,Purchasing,,,,,,,,,934,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-10-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00934,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-934,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,Purchase requisition files,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,"MUN-10-8,GRS-934,934,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment for current inventory.,These files contain requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-8,GRS-934,934,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment for current inventory.,These files contain requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,934,,,,,,,934,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,"Retention changed from 'obsolete\, superseded\, or administrative value ends' to 'superseded' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Master name index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-352,,,,21402,,,,,,,Master name index,,,,Item,Law enforcement master name index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870980145152,,,,,,,,,,,,,,,,,,,,GRSItem-20554,,No,Private,,,Master name index,,,,,,"Retention changed from 'obsolete\, superseded\, or administrative value ends' to 'superseded' to meet new language requirements.,This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.",,,No,,,,,,,Law enforcement master name index,,,,,,,,,,,,01084,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20554,,,,,,,,,,,,,,,,,,,,"This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.",,,,,,,,Law Enforcement,,,,,,,,,1084,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-21-35,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01084,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1084,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an alphabetical index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases), complainants, witnesses, and victims (providing name, address, date of birth, race, and sex), incident date, incident type, names of persons and businesses in contact with the police departments, notice of content, and report of recorded event.",,,,Master name index,,,,,"This is an alphabetical index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases), complainants, witnesses, and victims (providing name, address, date of birth, race, and sex), incident date, incident type, names of persons and businesses in contact with the police departments, notice of content, and report of recorded event.",,,,,,,,,,,,,"MUN-21-35,GRS-1084,1084,1,Master name index,Master name index,Item,Discontinued,Finalized,Retention changed from 'obsolete\, superseded\, or administrative value ends' to 'superseded' to meet new language requirements.,This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.,This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-352,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-35,GRS-1084,1084,1,Master name index,Master name index,Item,Discontinued,Finalized,Retention changed from 'obsolete\, superseded\, or administrative value ends' to 'superseded' to meet new language requirements.,This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.,This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1084,,,,,,,1084,"This is an alphabetical index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases), complainants, witnesses, and victims (providing name, address, date of birth, race, and sex), incident date, incident type, names of persons and businesses in contact with the police departments, notice of content, and report of recorded event.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21402,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Criminal history dissemination log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-327,,,,20557,,,,,,,Criminal history dissemination log,,,,Item,Criminal history disseminating log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870983290880,,,,,,,,,,,,,,,,,,,,GRSItem-20556,,No,Public,,,Criminal history dissemination log,,,,,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",,,No,,,,,,,Criminal history disseminating log,,,,,,,,,,,,01069,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20556,,,,,,,,,,,,,,,,,,,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",,,,,,,,Law Enforcement,,,,,,,,,1069,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-21-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01069,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1069,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",,,,Criminal history dissemination,,,,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",,,,,,,,,,,,,"MUN-21-11,GRS-1069,1069,1,Criminal history dissemination log,Criminal history dissemination,Item,Discontinued,Finalized,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-327,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-11,GRS-1069,1069,1,Criminal history dissemination log,Criminal history dissemination,Item,Discontinued,Finalized,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1069,,,,,,,1069,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20557,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Election canvasses,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-284,,,,20565,,,,,,,Election canvasses,,,,Item,Election canvasses,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083870991679488,,,,,,,,,,,,,,,,,,,,GRSItem-20566,,No,Public,,,Election canvasses,,,,,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",,,No,,,,,,,Election canvasses,,,,,,,,,,,,01018,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20566,,,,,,,,,,,,,,,,,,,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",,,,,,,,Clerk,,,,,,,,,1018,,,,,,,,2024-11-07T17:01:09.788Z,,,,,,,,,MUN-18-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01018,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1018,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.",,,,Election canvasses,,,,,"They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.",,,,,,,,,,,,,"MUN-18-13,GRS-1018,1018,1,Election canvasses,Election canvasses,Item,Discontinued,Finalized,They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.,They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.,Public,Clerk",,,,,,,,,,,,,,,GRS-284,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-13,GRS-1018,1018,1,Election canvasses,Election canvasses,Item,Discontinued,Finalized,They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.,They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1018,,,,,,,1018,"They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20565,,,,,,Inactive,
"",Drug test negative results,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Drug test negative results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Drug test negative results,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083871002165248,,,,,,,,,,,,,,,,,,,,GRSItem-20665,,No,Private,,,Drug test negative results,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.",,,No,,,,,,,,,,,,,,,,,,,01959,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-06-01,,,,,20665,,,,,,,,,,,MUN-9-42,,,,,,,,,"These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.",,,,,,,,Human Resources,,,,,,,,,1959,,,,,,GRS-926,,2024-11-07T17:01:09.788Z,,,,,,,,,SG-11-56,,,,,,,,,,,,,,,,,,,,,,01959,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1959,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records of employee drug or alcohol tests, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.",,,,Drug test negative results,,,,,"These are records of employee drug or alcohol tests, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.",,,,,,,,,,,,,"SG-11-56,GRS-1959,1959,1,Drug test negative results,Drug test negative results,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.,These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.,Private,Human Resources",,,,20666,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-56,GRS-1959,1959,1,Drug test negative results,Drug test negative results,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.,These are records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1959,,,,,,,1959,"These are records of employee drug or alcohol tests, the results of which were found to be negative. Information may include the identity of the person performing the test and the date and location of the test.",,,,,,,,,,,,,,,,,"Drug test negative results,MUN-9-42,GRS-926",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Asbestos management plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Asbestos management plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865618776064,,,,,,,,,,,,,,,,,,,,GRSItem-2616,,No,Public,,,Asbestos management plan,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,No,,,,,,,,,,,,,,,,,,,01572,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until disposition of asset (school is vacated or closed), and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2616,,,,,,,,,,,,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,,,,,,"Elementary School,School District",,,,,,,,,1572,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-20-4,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01572,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1572,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,Asbestos management plan,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,"SD-20-4,GRS-1572,1572,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until disposition of asset (school is vacated or closed), and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-4,GRS-1572,1572,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1572,,,,,,,1572,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building. Also to include if the school building does contain damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(h) (1998). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pupil transportation permission slip,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1505,,,,1505,,,,,,,Pupil transportation permission slip,,,,Item,Student permission and passes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865624018944,,,,,,,,,,,,,,,,,,,,GRSItem-2632,,No,Public,,,Pupil transportation permission slip,,,,,,"This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.",,,No,,,,,,,Student permission and passes,,,,,,,,,,,,01543,,,Discontinued,,,,,,,,,,See school district schedule Permission and Passes 17-31,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2632,,,,,,,,,,,,,,,,,,,,"This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.",,,,,,,,Education,,,,,,,,,1543,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-19-35,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01543,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1543,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, and parent's or guardian's signature.",,,,Pupil transportation permissio,,,,,"This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, and parent's or guardian's signature.",,,,,,,,,,,,,"SD-19-35,GRS-1543,1543,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.,This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.,Public,Education",,,,,,,,,,,,,,,GRS-1505,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-35,GRS-1543,1543,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.,This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, and parent's or guardian's signature.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1543,,,,,,,1543,"This form documents parent's or guardian's consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, and parent's or guardian's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1505,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bank statements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865632407552,,,,,,,,,,,,,,,,,,,,GRSItem-2626,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,No,,,,,,,,,,,,,,,,,,,01574,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2626,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,,,,,,"Elementary School,School District",,,,,,,,,1574,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-20-7,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01574,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1574,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,Bank statements,,,,,"These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,"SD-20-7,GRS-1574,1574,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,Elementary School,School District",,,,,,,,,,,,,,,,,,,,"Elementary School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-7,GRS-1574,1574,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,Elementary School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Elementary School,School District",1574,,,,,,,1574,"These are monthly statements showing the amount of money deposited or withdrawn to the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School bulletins,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,School bulletins,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865633456128,,,,,,,,,,,,,,,,,,,,GRSItem-2642,,No,Public,,,School bulletins,,,,,,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,,,No,,,,,,,,,,,,,,,,,,,01549,,,Discontinued,,,,,,,,,,See state schedule Transitory Correspondence 1-62,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-20,,,,,2642,,,,,,,,,,,,,,,,,,,,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,,,,,,,,Administrative,,,,,,,,,1549,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-19-41,,,,,,,,,,,,,,,,,,2015-07-19T00:00:00Z,,,,01549,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1549,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-20,,,,,,,,,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,,,,School bulletins,,,,,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,,,,,,,,,,,,,"SD-19-41,GRS-1549,1549,1,School bulletins,School bulletins,Item,Discontinued,Finalized,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-41,GRS-1549,1549,1,School bulletins,School bulletins,Item,Discontinued,Finalized,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1549,,,,,,,1549,These are daily bulletins printed or e-mailed by the principal's office for the faculty and staff. They include announcements and other items of interest to the school's employees.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Financial reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865634504704,,,,,,,,,,,,,,,,,,,,GRSItem-2658,,No,Public,,,Financial reports,,,,,,"These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.",,,No,,,,,,,,,,,,,,,,,,,01585,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2658,,,,,,,,,,,,,,,,,,,,"These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1585,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-11,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01585,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1585,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, transfers, ending balances, and totals.",,,,Financial reports,,,,,"These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, transfers, ending balances, and totals.",,,,,,,,,,,,,"SD-21-11,GRS-1585,1585,1,Financial reports,Financial reports,Item,Discontinued,Finalized,These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.,These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-11,GRS-1585,1585,1,Financial reports,Financial reports,Item,Discontinued,Finalized,These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.,These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets\, liabilities\, trust funds\, surplus\, and totals; and an activity ledger showing account\, beginning balances\, receipts\, transfers\, ending balances\, and totals.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1585,,,,,,,1585,"These computer reports are submitted monthly to the district's business administrator. They are used for auditing purposes. The school balances their books monthly and submits this report monthly. This report includes a balance sheet showing assets, liabilities, trust funds, surplus, and totals; and an activity ledger showing account, beginning balances, receipts, transfers, ending balances, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student cumulative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student cumulative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865636601856,,,,,,,,,,,,,,,,,,,,GRSItem-2635,,No,Exempt,,,Student cumulative records,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.",,,No,,,,,,,,,,,,,,,,,,,01578,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2635,,,,,,,,,,,,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.",,,,,,,,Elementary School,,,,,,,,,1578,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-20-35,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01578,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1578,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores, immunization record, attendance records, and all pertinent information on the student.",,,,Student cumulative records,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores, immunization record, attendance records, and all pertinent information on the student.",,,,,,,,,,,,,"SD-20-35,GRS-1578,1578,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.,Exempt,Elementary School",,,,,,,,,,,,,,,,,,,,Elementary School,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-20-35,GRS-1578,1578,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores\, immunization record\, attendance records\, and all pertinent information on the student.,Exempt,Elementary School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Elementary School,1578,,,,,,,1578,"These are records maintained in the school's office on all enrolled students. They are used to document student's school participation. They include test scores, immunization record, attendance records, and all pertinent information on the student.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Attendance rolls,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865652330496,,,,,,,,,,,,,,,,,,,,GRSItem-2653,,No,Private,,,Attendance rolls,,,,,,"These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.",,,No,,,,,,,,,,,,,,,,,,,01582,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2653,,,,,,,,,,,,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1582,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-4,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01582,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1582,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.",,,,Attendance rolls,,,,,"These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.",,,,,,,,,,,,,"SD-21-4,GRS-1582,1582,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.,These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-4,GRS-1582,1582,1,Attendance rolls,Attendance rolls,Item,Discontinued,Finalized,These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.,These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name\, year and term\, teacher's name\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1582,,,,,,,1582,"These are the attendance rolls maintained by each teacher within the school. These were used to record student attendance. The rolls include school's name, year and term, teacher's name, beginning and ending class dates, names and numbers of all students enrolled in class, sex, grade, entry code, exit code, days present and absent, a term summary (number of days attending classes, number of days absent, times tardy), term grade, citizenship grade, final grades, and final attendance record. Most schools have automated student attendance and have discontinued the use of rolls.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Free and reduced meals applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Free and reduced meals applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865654427648,,,,,,,,,,,,,,,,,,,,GRSItem-2661,,No,Private,,,Free and reduced meals applications,,,,,,"These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,No,,,,,,,,,,,,,,,,,,,01588,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2661,,,,,,,,,,,,,,,,,,,,"These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1588,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-14,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01588,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1588,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These application forms are completed annually by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,Free and reduced meals applica,,,,,"These application forms are completed annually by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,"SD-21-14,GRS-1588,1588,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-14,GRS-1588,1588,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed annually by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1588,,,,,,,1588,"These application forms are completed annually by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after student leaves junior high' to 'after separation' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Medication authorization and dispensing record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Medication authorization and dispensing record,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865656524800,,,,,,,,,,,,,,,,,,,,GRSItem-2665,,No,Private,,,Medication authorization and dispensing record,,,,,,"Retention wording changed from 'after student leaves junior high' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.",,,No,,,,,,,,,,,,,,,,,,,01591,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2665,,,,,,,,,,,,,,,,,,,,"These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1591,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-17,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01591,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1591,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name, address, telephone number, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed.",,,,Medication authorization and d,,,,,"These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name, address, telephone number, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed.",,,,,,,,,,,,,"SD-21-17,GRS-1591,1591,1,Medication authorization and dispensing record,Medication authorization and d,Item,Discontinued,Finalized,Retention wording changed from 'after student leaves junior high' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.,These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-17,GRS-1591,1591,1,Medication authorization and dispensing record,Medication authorization and d,Item,Discontinued,Finalized,Retention wording changed from 'after student leaves junior high' to 'after separation' to meet new language requirements.,These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.,These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name\, address\, telephone number\, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address\, and telephone number; and name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, and duration/length of time medication is anticipated to be needed.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1591,,,,,,,1591,"These records document the authorization of school personnel to administer and dispense prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). . ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employees is . . . medically necessary "" (UCA?53A-11-601(b)?(1998)). These records include an authorization form. They include student's name, address, telephone number, birthdate; school; district; parent's name and business telephone number; signature of parent or legal guardian; date; physician's name; address, and telephone number; and name and type of medication, dosage/amount to be given, frequency/times to be administered, and duration/length of time medication is anticipated to be needed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative subject files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative subject files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865660719104,,,,,,,,,,,,,,,,,,,,GRSItem-2689,,No,Public,,,Administrative subject files,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.",,,No,,,,,,,,,,,,,,,,,,,01611,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2689,,,,,,,,,,,,,,,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.",,,,,,,,"High School,School District",,,,,,,,,1611,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-4,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01611,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1611,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, and district memoranda, and instructions.",,,,Administrative subject files,,,,,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, and district memoranda, and instructions.",,,,,,,,,,,,,"SD-22-4,GRS-1611,1611,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-4,GRS-1611,1611,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.,These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, and district memoranda\, and instructions.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1611,,,,,,,1611,"These are subject files maintained for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, and district memoranda, and instructions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grade sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1503,,,,1503,,,,,,,Grade sheets,,,,Item,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865661767680,,,,,,,,,,,,,,,,,,,,GRSItem-2705,,No,Exempt,,,Grade sheets,,,,,,"These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",,,No,,,,,,,Education performance and testing,,,,,,,,,,,,01528,,,Discontinued,,,,,,,,,,See school district schedule Performance and Testing 17-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2705,,,,,,,,,,,,,,,,,,,,"These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",,,,,,,,Education,,,,,,,,,1528,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-19-20,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01528,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1528,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are bound volumes of grade sheets. The sheets include a description of the course, course number, teacher's name, room number, student number, student's name, sex, grade, and the grade received in the class. Grades are recorded in official transcripts.",,,,Grade sheets,,,,,"These are bound volumes of grade sheets. The sheets include a description of the course, course number, teacher's name, room number, student number, student's name, sex, grade, and the grade received in the class. Grades are recorded in official transcripts.",,,,,,,,,,,,,"SD-19-20,GRS-1528,1528,1,Grade sheets,Grade sheets,Item,Discontinued,Finalized,These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.,These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.,Exempt,Education",,,,,,,,,,,,,,,GRS-1503,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-20,GRS-1528,1528,1,Grade sheets,Grade sheets,Item,Discontinued,Finalized,These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.,These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.,Exempt,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1528,,,,,,,1528,"These are bound volumes of grade sheets. The sheets include a description of the course, course number, teacher's name, room number, student number, student's name, sex, grade, and the grade received in the class. Grades are recorded in official transcripts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1503,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Official transcripts,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865670156289,,,,,,,,,,,,,,,,,,,,GRSItem-2713,,No,Exempt,,,Official transcripts,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,,No,,,,,,,,,,,,,,,,,,,01629,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2713,,,,,,,,,,,,,,,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,,,,,,,"High School,School District",,,,,,,,,1629,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-30,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01629,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1629,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain student's name, address, birthdate, names of parents/guardians , lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,,,Official transcripts,,,,,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain student's name, address, birthdate, names of parents/guardians , lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,,,,,,,,,,,,"SD-22-30,GRS-1629,1629,1,Official transcripts,Official transcripts,Item,Discontinued,Finalized,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.,Exempt,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-22-30,GRS-1629,1629,1,Official transcripts,Official transcripts,Item,Discontinued,Finalized,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.,These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.,Exempt,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1629,,,,,,,1629,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain student's name, address, birthdate, names of parents/guardians , lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meals served report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Meals served report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865672253441,,,,,,,,,,,,,,,,,,,,GRSItem-2664,,No,Public,,,Meals served report,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,No,,,,,,,,,,,,,,,,,,,01590,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2664,,,,,,,,,,,,,,,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,Junior High/Middle School,,,,,,,,,1590,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-16,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01590,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1590,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items,"" snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,Meals served report,,,,,"This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items,"" snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,,,,,,"SD-21-16,GRS-1590,1590,1,Meals served report,Meals served report,Item,Discontinued,Finalized,This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,Public,Junior High/Middle School",,,,,,,,,,,,,,,,,,,,Junior High/Middle School,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-16,GRS-1590,1590,1,Meals served report,Meals served report,Item,Discontinued,Finalized,This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items\,"" snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,Public,Junior High/Middle School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Junior High/Middle School,1590,,,,,,,1590,"This monthly sheet records daily meals served. It contains a breakdown of ""a la carte items,"" snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rental and facility supervision report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Rental and facility supervision report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865674350592,,,,,,,,,,,,,,,,,,,,GRSItem-2672,,No,Public,,,Rental and facility supervision report,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.",,,No,,,,,,,,,,,,,,,,,,,01598,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2672,,,,,,,,,,,,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1598,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-25,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01598,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1598,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name, month and year, name of organization (or person) using facility, date used, facility used, total hours used, fees collected, other monies collected, total time spent by supervisor, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.",,,,Rental and facility supervisio,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name, month and year, name of organization (or person) using facility, date used, facility used, total hours used, fees collected, other monies collected, total time spent by supervisor, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.",,,,,,,,,,,,,"SD-21-25,GRS-1598,1598,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-25,GRS-1598,1598,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of organization (or person) using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, total time spent by supervisor\, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1598,,,,,,,1598,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. It includes the school name, month and year, name of organization (or person) using facility, date used, facility used, total hours used, fees collected, other monies collected, total time spent by supervisor, and principal's signature. It includes an application and agreement for the use of school buildings and property. It is used by persons/organizations requesting use of school buildings. If request is granted a contract is signed between parties and fees are paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student injury report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,,,,,Student injury report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865676447745,,,,,,,,,,,,,,,,,,,,GRSItem-2680,,No,Private,,,Student injury report,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.",,,No,,,,,,,,,,,,,,,,,,,01603,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2680,,,,,,,,,,,,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1603,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-21-36,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01603,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1603,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's/guardian's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school and parent/guardian , nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.",,,,Student injury report,,,,,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's/guardian's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school and parent/guardian , nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.",,,,,,,,,,,,,"SD-21-36,GRS-1603,1603,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-36,GRS-1603,1603,1,Student injury report,Student injury report,Item,Discontinued,Finalized,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.,This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's/guardian's name\, district name and number\, school name and number\, student's sex\, birthdate\, grade\, accident's date and time\, number of days absent\, action taken by school and parent/guardian \, nature of injury\, area affected\, contributing factors\, period\, surface\, location\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1603,,,,,,,1603,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name, parent's/guardian's name, district name and number, school name and number, student's sex, birthdate, grade, accident's date and time, number of days absent, action taken by school and parent/guardian , nature of injury, area affected, contributing factors, period, surface, location, activity, equipment, injury description, signature of person making report, title code, and principal's signature. A copy may also be sent to the district office. The state's copy is retained for five years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School's accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,School's accounts payable,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865679593473,,,,,,,,,,,,,,,,,,,,GRSItem-2676,,No,Public,,,School's accounts payable,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,,,,,,,,,,,,,01600,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2676,,,,,,,,,,,,,,,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1600,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-31,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01600,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1600,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,School's accounts payable,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"SD-21-31,GRS-1600,1600,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-31,GRS-1600,1600,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1600,,,,,,,1600,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention wording was 'retirement or death of employee' and changed to 'after separation' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Principal's personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Principal's personnel files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865680642048,,,,,,,,,,,,,,,,,,,,GRSItem-2639,,No,Private,,,Principal's personnel files,,,,,,"Retention wording was 'retirement or death of employee' and changed to 'after separation' to meet new language requirements.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.",,,No,,,,,,,,,,,,,,,,,,,01542,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 65 years after or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2639,,,,,,,,,,,,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.",,,,,,,,"Education,Human Resources",,,,,,,,,1542,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-19-34,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01542,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1542,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form, performance evaluations, career ladder information, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.",,,,Principal's personnel files,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form, performance evaluations, career ladder information, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.",,,,,,,,,,,,,"SD-19-34,GRS-1542,1542,1,Principal's personnel files,Principal's personnel files,Item,Discontinued,Finalized,Retention wording was 'retirement or death of employee' and changed to 'after separation' to meet new language requirements.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.,Private,Education,Human Resources",,,,,,,,,,,,,,,,,,,,"Education,Human Resources",,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-34,GRS-1542,1542,1,Principal's personnel files,Principal's personnel files,Item,Discontinued,Finalized,Retention wording was 'retirement or death of employee' and changed to 'after separation' to meet new language requirements.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form\, performance evaluations\, career ladder information\, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.,Private,Education,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Human Resources",1542,,,,,,,1542,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel file on all district employees. These files include copies of the application form, performance evaluations, career ladder information, and teaching observation forms. The official copies of all personnel files are usually maintained by the district's personnel office.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bus transportation request,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Bus transportation request,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865683787776,,,,,,,,,,,,,,,,,,,,GRSItem-2655,,No,Public,,,Bus transportation request,,,,,,"This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.",,,No,,,,,,,,,,,,,,,,,,,01583,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2655,,,,,,,,,,,,,,,,,,,,"This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.",,,,,,,,Junior High/Middle School,,,,,,,,,1583,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-7,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01583,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1583,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, principal's signature, transportation director's signature, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name, actual departure and return times, bus number, number of passengers, number of miles traveled, teacher's signature after trip, meals and lodging costs, bus driver's signature, beginning and ending odometer readings, and transportation director's signature.",,,,Bus transportation request,,,,,"This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, principal's signature, transportation director's signature, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name, actual departure and return times, bus number, number of passengers, number of miles traveled, teacher's signature after trip, meals and lodging costs, bus driver's signature, beginning and ending odometer readings, and transportation director's signature.",,,,,,,,,,,,,"SD-21-7,GRS-1583,1583,1,Bus transportation request,Bus transportation request,Item,Discontinued,Finalized,This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.,This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.,Public,Junior High/Middle School",,,,,,,,,,,,,,,,,,,,Junior High/Middle School,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-7,GRS-1583,1583,1,Bus transportation request,Bus transportation request,Item,Discontinued,Finalized,This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.,This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, principal's signature\, transportation director's signature\, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name\, actual departure and return times\, bus number\, number of passengers\, number of miles traveled\, teacher's signature after trip\, meals and lodging costs\, bus driver's signature\, beginning and ending odometer readings\, and transportation director's signature.,Public,Junior High/Middle School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Junior High/Middle School,1583,,,,,,,1583,"This form is used to request buses for special activities and school trips. The school retains one copy of the form and submits other copies to the district's Transportation Department. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, principal's signature, transportation director's signature, and may include the superintendent's. Also includes a section restricted for driver's use which is completed after the trip and lists the driver's name, actual departure and return times, bus number, number of passengers, number of miles traveled, teacher's signature after trip, meals and lodging costs, bus driver's signature, beginning and ending odometer readings, and transportation director's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Maintenance work order,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Maintenance work order,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865685884928,,,,,,,,,,,,,,,,,,,,GRSItem-2663,,No,Public,,,Maintenance work order,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.",,,No,,,,,,,,,,,,,,,,,,,01589,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2663,,,,,,,,,,,,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1589,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-15,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01589,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1589,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instructions, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,Maintenance work order,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instructions, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,,,,,,,,,,"SD-21-15,GRS-1589,1589,1,Maintenance work order,Maintenance work order,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-15,GRS-1589,1589,1,Maintenance work order,Maintenance work order,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,This form is used to request maintenance and repair of school equipment or buildings. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instructions\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1589,,,,,,,1589,"This form is used to request maintenance and repair of school equipment or buildings. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instructions, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student membership summary report (student information system),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Student membership summary report (student information system),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865691127808,,,,,,,,,,,,,,,,,,,,GRSItem-2681,,No,Public,,,Student membership summary report (student information system),,,,,,"This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",,,No,,,,,,,,,,,,,,,,,,,01604,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2681,,,,,,,,,,,,,,,,,,,,"This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1604,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-37,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01604,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1604,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,Student membership summary rep,,,,,"This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,,,,,,,,,,"SD-21-37,GRS-1604,1604,1,Student membership summary report (student information system),Student membership summary rep,Item,Discontinued,Finalized,This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-37,GRS-1604,1604,1,Student membership summary report (student information system),Student membership summary rep,Item,Discontinued,Finalized,This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1604,,,,,,,1604,"This computer report is required to be completed on student enrollment as of October 1 of each year to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program and submit a report to the district office. The report includes district, school, code number, grade, enrollment as of October 1 (girls, boys, totals), special education students (boys, girls, totals), total enrollment and enrollment by race and ethnicity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Counselor's student files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1504,GRS-2042",,,,"1504,2042",,,,,,,Counselor's student files,,,,Item,"Student discipline,Educational advising records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865692176384,,,,,,,,,,,,,,,,,,,,GRSItem-2697,,No,Private,,,Counselor's student files,,,,,,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.",,,No,,,,,,,"Student discipline,Educational advising records",,,,,,,,,,,,01569,,,Discontinued,,,,,,,,,,See school district schedule Discipline 17-30,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2697,,,,,,,,,,,,,,,,,,,,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.",,,,,,,,Education,,,,,,,,,1569,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-19-61,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01569,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1569,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students, the files usually contain a student course credit summary, Academic Achievement Record, correspondence, test results, academic reports, notes from discussions with students, a locator card, class changes, and notes on disciplinary actions taken on students.",,,,Counselor's student files,,,,,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students, the files usually contain a student course credit summary, Academic Achievement Record, correspondence, test results, academic reports, notes from discussions with students, a locator card, class changes, and notes on disciplinary actions taken on students.",,,,,,,,,,,,,"SD-19-61,GRS-1569,1569,1,Counselor's student files,Counselor's student files,Item,Discontinued,Finalized,These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.,These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.,Private,Education",,,,,,,,,,,,,,,"GRS-1504,GRS-2042",,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-61,GRS-1569,1569,1,Counselor's student files,Counselor's student files,Item,Discontinued,Finalized,These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.,These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1569,,,,,,,1569,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students, the files usually contain a student course credit summary, Academic Achievement Record, correspondence, test results, academic reports, notes from discussions with students, a locator card, class changes, and notes on disciplinary actions taken on students.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"1504,2042",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase orders and requisition,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Purchase orders and requisition,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865694273536,,,,,,,,,,,,,,,,,,,,GRSItem-2670,,No,Public,,,Purchase orders and requisition,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,No,,,,,,,,,,,,,,,,,,,01596,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2670,,,,,,,,,,,,,,,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1596,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-23,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01596,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1596,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,Purchase orders and requisitio,,,,,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,,,,,,"SD-21-23,GRS-1596,1596,1,Purchase orders and requisition,Purchase orders and requisitio,Item,Discontinued,Finalized,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-23,GRS-1596,1596,1,Purchase orders and requisition,Purchase orders and requisitio,Item,Discontinued,Finalized,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1596,,,,,,,1596,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Worker's compensation employee's first report of injury or illness,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Worker's compensation employee's first report of injury or illness,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865697419264,,,,,,,,,,,,,,,,,,,,GRSItem-2686,,No,Private,,,Worker's compensation employee's first report of injury or illness,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.",,,No,,,,,,,,,,,,,,,,,,,01607,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2686,,,,,,,,,,,,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1607,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-42,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01607,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1607,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.",,,,Worker's compensation employee,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.",,,,,,,,,,,,,"SD-21-42,GRS-1607,1607,1,Worker's compensation employee's first report of injury or illness,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.,Private,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-42,GRS-1607,1607,1,Worker's compensation employee's first report of injury or illness,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.,Private,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1607,,,,,,,1607,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related injury or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1993). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. The school only maintains a reference copy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Fixed asset report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865700564992,,,,,,,,,,,,,,,,,,,,GRSItem-2702,,No,Public,,,Fixed asset report,,,,,,"This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,No,,,,,,,,,,,,,,,,,,,01620,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2702,,,,,,,,,,,,,,,,,,,,"This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.",,,,,,,,"High School,School District",,,,,,,,,1620,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-15,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01620,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1620,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,Fixed asset report,,,,,"This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,"SD-22-15,GRS-1620,1620,1,Fixed asset report,Fixed asset report,Item,Discontinued,Finalized,This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-15,GRS-1620,1620,1,Fixed asset report,Fixed asset report,Item,Discontinued,Finalized,This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code\, room\, date\, page number\, asset number\, classification number\, quantity\, manufacturer's description\, acquisition date\, model number\, serial number\, and cost.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1620,,,,,,,1620,"This computer report is sent by the district to all schools in April as part of the final audit. It is used to determine the status of all high risk school property and other items worth more than $500. Schools review the listing and make any necessary additions and corrections and return the report to the district. A corrected report is then sent to all schools in the fall. The report includes school name and location code, room, date, page number, asset number, classification number, quantity, manufacturer's description, acquisition date, model number, serial number, and cost.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Medication authorization and dispensing record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Medication authorization and dispensing record,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865701613568,,,,,,,,,,,,,,,,,,,,GRSItem-2710,,No,Private,,,Medication authorization and dispensing record,,,,,,"These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.",,,No,,,,,,,,,,,,,,,,,,,01626,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2710,,,,,,,,,,,,,,,,,,,,"These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.",,,,,,,,High School,,,,,,,,,1626,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-27,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01626,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1626,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.",,,,Medication authorization and d,,,,,"These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.",,,,,,,,,,,,,"SD-22-27,GRS-1626,1626,1,Medication authorization and dispensing record,Medication authorization and d,Item,Discontinued,Finalized,These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.,These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.,Private,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-27,GRS-1626,1626,1,Medication authorization and dispensing record,Medication authorization and d,Item,Discontinued,Finalized,These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.,These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.,Private,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1626,,,,,,,1626,"These records document the authorization of school personnel to administer the actual dispensing of prescribed medication during the school day. ""A public or private school .?.?.?may provide for the administration of medication to any student of the school"" subject to conditions specified by UCA 53A-11-601(1) (1998). ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician, dentist, nurse practitioner, or physician assistant has provided a signed statement describing the method, amount, and time schedule for administration and a statement that administration of medication by school employee is . . . medically necessary"" (UCA?53A-11-601(b)?(1998)). These records include an authorization form and a dispensing log.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pupil transportation permission slip,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Pupil transportation permission slip,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865703710720,,,,,,,,,,,,,,,,,,,,GRSItem-2669,,No,Public,,,Pupil transportation permission slip,,,,,,"This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature",,,No,,,,,,,,,,,,,,,,,,,01595,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2669,,,,,,,,,,,,,,,,,,,,"This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1595,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-22,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01595,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1595,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, parent's or guardian's signature",,,,Pupil transportation permissio,,,,,"This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, parent's or guardian's signature",,,,,,,,,,,,,"SD-21-22,GRS-1595,1595,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature,This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-22,GRS-1595,1595,1,Pupil transportation permission slip,Pupil transportation permissio,Item,Discontinued,Finalized,This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature,This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name\, school's name\, school year\, date\, parent's or guardian's signature,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1595,,,,,,,1595,"This form documents parents or guardians consent for his/her student to ride a school bus during the school year to participate in curricular or extracurricular school activities. The form includes student's name, school's name, school year, date, parent's or guardian's signature",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transportation allowance application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Transportation allowance application,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865705807872,,,,,,,,,,,,,,,,,,,,GRSItem-2685,,No,Public,,,Transportation allowance application,,,,,,"These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.",,,No,,,,,,,,,,,,,,,,,,,01606,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2685,,,,,,,,,,,,,,,,,,,,"These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1606,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-21-41,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01606,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1606,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's/guardian's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,Transportation allowance appli,,,,,"These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's/guardian's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,"SD-21-41,GRS-1606,1606,1,Transportation allowance application,Transportation allowance appli,Item,Discontinued,Finalized,These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-41,GRS-1606,1606,1,Transportation allowance application,Transportation allowance appli,Item,Discontinued,Finalized,These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's/guardian's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1606,,,,,,,1606,"These application forms are completed by parents/guardians who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's/guardian's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bus transportation requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bus transportation requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865707905024,,,,,,,,,,,,,,,,,,,,GRSItem-2695,,No,Public,,,Bus transportation requests,,,,,,"This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.",,,No,,,,,,,,,,,,,,,,,,,01612,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2695,,,,,,,,,,,,,,,,,,,,"This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.",,,,,,,,"High School,School District",,,,,,,,,1612,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-5,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01612,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1612,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, the signatures of the principal, transportation director, and if necessary the superintendent.",,,,Bus transportation requests,,,,,"This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, the signatures of the principal, transportation director, and if necessary the superintendent.",,,,,,,,,,,,,"SD-22-5,GRS-1612,1612,1,Bus transportation requests,Bus transportation requests,Item,Discontinued,Finalized,This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.,This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-5,GRS-1612,1612,1,Bus transportation requests,Bus transportation requests,Item,Discontinued,Finalized,This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.,This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date\, requesting school\, destination\, date needed\, projected departure and return times\, nature of trip\, pick up points\, name of person in charge\, indication whether the school or district will pay all costs\, the signatures of the principal\, transportation director\, and if necessary the superintendent.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1612,,,,,,,1612,"This form is used to request buses for special activities and school trips. The school submits the form to the district's Transportation Department and retains a copy . These requests are submitted at least seven days prior to trip to allow for bus scheduling and driver assignment. The form includes date, requesting school, destination, date needed, projected departure and return times, nature of trip, pick up points, name of person in charge, indication whether the school or district will pay all costs, the signatures of the principal, transportation director, and if necessary the superintendent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly school lunch payment record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Monthly school lunch payment record,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865710002176,,,,,,,,,,,,,,,,,,,,GRSItem-2711,,No,Public,,,Monthly school lunch payment record,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,No,,,,,,,,,,,,,,,,,,,01628,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2711,,,,,,,,,,,,,,,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",,,,,,,,"High School,School District",,,,,,,,,1628,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-29,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01628,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1628,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,Monthly school lunch payment r,,,,,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,"SD-22-29,GRS-1628,1628,1,Monthly school lunch payment record,Monthly school lunch payment r,Item,Discontinued,Finalized,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-29,GRS-1628,1628,1,Monthly school lunch payment record,Monthly school lunch payment r,Item,Discontinued,Finalized,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff\, students with reduced costs\, regular students\, other adults\, and daily and monthly totals.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1628,,,,,,,1628,"This report documents monies collected for school lunches. The school collects money from students and teachers for meals eaten and deposits funds in school accounts. This report is submitted monthly with a check to the district for monies collected to the district's business administrator. It reports monies collected for school hot lunches served during the month and is used by the district to reconcile bank deposits. The report includes amounts collected from teacher's and staff, students with reduced costs, regular students, other adults, and daily and monthly totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Free and reduced meals applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Free and reduced meals applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865712099328,,,,,,,,,,,,,,,,,,,,GRSItem-2704,,No,Private,,,Free and reduced meals applications,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,No,,,,,,,,,,,,,,,,,,,01623,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2704,,,,,,,,,,,,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,"High School,School District",,,,,,,,,1623,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-18,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01623,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1623,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,Free and reduced meals applica,,,,,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,"SD-22-18,GRS-1623,1623,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-18,GRS-1623,1623,1,Free and reduced meals applications,Free and reduced meals applica,Item,Discontinued,Finalized,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,These application forms are completed by families requesting free or reduced price meals. They list all household members\, give a breakdown of monthly household income\, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1623,,,,,,,1623,"These application forms are completed by families requesting free or reduced price meals. They list all household members, give a breakdown of monthly household income, and require the signature and social security number of the adult household members applying. A section is completed by the school/district which identifies the approved meal type (free/reduced) and is signed and dated by the approving official.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Registration fee report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Registration fee report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865713147904,,,,,,,,,,,,,,,,,,,,GRSItem-2720,,No,Public,,,Registration fee report,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.",,,No,,,,,,,,,,,,,,,,,,,01635,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2720,,,,,,,,,,,,,,,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.",,,,,,,,"High School,School District",,,,,,,,,1635,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-36,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01635,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1635,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,Registration fee report,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,,,,,,,,,,"SD-22-36,GRS-1635,1635,1,Registration fee report,Registration fee report,Item,Discontinued,Finalized,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-36,GRS-1635,1635,1,Registration fee report,Registration fee report,Item,Discontinued,Finalized,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1635,,,,,,,1635,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention change 'graduation or student leaves school\, provided Official Transcript has been pulled and retained' to 'after separation' due to new language requirements.",,,,,0.094103105,,,,,,,,,,,Student cumulative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student cumulative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865714196480,,,,,,,,,,,,,,,,,,,,GRSItem-2729,,No,Exempt,,,Student cumulative records,,,,,,"Retention change 'graduation or student leaves school\, provided Official Transcript has been pulled and retained' to 'after separation' due to new language requirements.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.",,,No,,,,,,,,,,,,,,,,,,,01642,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2729,,,,,,,,,,,,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.",,,,,,,,"High School,School District",,,,,,,,,1642,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-43,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01642,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1642,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, and all pertinent information on the student.",,,,Student cumulative records,,,,,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, and all pertinent information on the student.",,,,,,,,,,,,,"SD-22-43,GRS-1642,1642,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,Retention change 'graduation or student leaves school\, provided Official Transcript has been pulled and retained' to 'after separation' due to new language requirements.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.,Exempt,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-43,GRS-1642,1642,1,Student cumulative records,Student cumulative records,Item,Discontinued,Finalized,Retention change 'graduation or student leaves school\, provided Official Transcript has been pulled and retained' to 'after separation' due to new language requirements.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.,These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.,Exempt,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1642,,,,,,,1642,"These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores, immunization record, eye testing, and all pertinent information on the student.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transportation allowance applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Transportation allowance applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865715245056,,,,,,,,,,,,,,,,,,,,GRSItem-2737,,No,Public,,,Transportation allowance applications,,,,,,"These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.",,,No,,,,,,,,,,,,,,,,,,,01651,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2737,,,,,,,,,,,,,,,,,,,,"These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.",,,,,,,,"High School,School District",,,,,,,,,1651,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-54,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01651,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1651,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,Transportation allowance appli,,,,,"These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,"SD-22-54,GRS-1651,1651,1,Transportation allowance applications,Transportation allowance appli,Item,Discontinued,Finalized,These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-54,GRS-1651,1651,1,Transportation allowance applications,Transportation allowance appli,Item,Discontinued,Finalized,These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's/guardian's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's/guardian's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1651,,,,,,,1651,"These applications are completed by parents/guardian who must transport their student to and from school or the bus stop. Parents/guardians of pupils living two miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's/guardian's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's/guardian's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,School histories,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865717342208,,,,,,,,,,,,,,,,,,,,GRSItem-2723,,No,Public,,,School histories,,,,,,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,,No,,,,,,,,,,,,,,,,,,,01638,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2723,,,,,,,,,,,,,,,,,,,,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,,,,,,,"High School,School District",,,,,,,,,1638,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-39,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01638,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1638,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,,,School histories,,,,,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,,,,,,,,,,,,"SD-22-39,GRS-1638,1638,1,School histories,School histories,Item,Discontinued,Finalized,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-22-39,GRS-1638,1638,1,School histories,School histories,Item,Discontinued,Finalized,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1638,,,,,,,1638,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Yearbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Yearbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865718390784,,,,,,,,,,,,,,,,,,,,GRSItem-2739,,No,Public,,,Yearbooks,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",,,No,,,,,,,,,,,,,,,,,,,01653,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2739,,,,,,,,,,,,,,,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",,,,,,,,"High School,School District",,,,,,,,,1653,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-56,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01653,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1653,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,Yearbooks,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,,,,,,,,,,"SD-22-56,GRS-1653,1653,1,Yearbooks,Yearbooks,Item,Discontinued,Finalized,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-22-56,GRS-1653,1653,1,Yearbooks,Yearbooks,Item,Discontinued,Finalized,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1653,,,,,,,1653,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Police in-car video recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Police in-car video recordings,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865719439360,,,,,,,,,,,,,,,,,,,,GRSItem-2756,,No,Public,,,Police in-car video recordings,,,,,,"This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,01108,,,Discontinued,,,,,,,,,,See state schedule Daily Activity Records 17-3,,,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,2756,,,,,,,,,,,,,,,,,,,,"This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.",,,,,,,,Police Department,,,,,,,,,1108,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-21-64,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,01108,,,,,,2006-09-01T00:00:00Z,,,,,,,GRS-1108,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape, unit number, date, time, and officers' names.",,,,Police in-car video recordings,,,,,"This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape, unit number, date, time, and officers' names.",,,,,,,,,,,,,"MUN-21-64,GRS-1108,1108,1,Police in-car video recordings,Police in-car video recordings,Item,Discontinued,Finalized,This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.,This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.,Public,Police Department",,,,,,,,,,,,,,,GRS-2025,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-64,GRS-1108,1108,1,Police in-car video recordings,Police in-car video recordings,Item,Discontinued,Finalized,This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.,This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1108,,,,,,,1108,"This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape, unit number, date, time, and officers' names.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Maintenance work orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Maintenance work orders,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865721536512,,,,,,,,,,,,,,,,,,,,GRSItem-2708,,No,Public,,,Maintenance work orders,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.",,,No,,,,,,,,,,,,,,,,,,,01624,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2708,,,,,,,,,,,,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.",,,,,,,,"High School,School District",,,,,,,,,1624,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SD-22-25,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01624,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1624,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,Maintenance work orders,,,,,"This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,,,,,,,,,,"SD-22-25,GRS-1624,1624,1,Maintenance work orders,Maintenance work orders,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-25,GRS-1624,1624,1,Maintenance work orders,Maintenance work orders,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing form\, and date.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1624,,,,,,,1624,"This form is used to request maintenance and repair of school equipment or buildings. A copy is retained by the school and a copy is submitted to the Maintenance Department. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing form, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Principal's personnel and evaluation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Principal's personnel and evaluation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865723633665,,,,,,,,,,,,,,,,,,,,GRSItem-2715,,No,Private,,,Principal's personnel and evaluation records,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,No,,,,,,,,,,,,,,,,,,,01630,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 53 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2715,,,,,,,,,,,,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,High School,,,,,,,,,1630,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-31,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01630,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1630,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,Principal's personnel and eval,,,,,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,,,,,,"SD-22-31,GRS-1630,1630,1,Principal's personnel and evaluation records,Principal's personnel and eval,Item,Discontinued,Finalized,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,Private,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 53 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-31,GRS-1630,1630,1,Principal's personnel and evaluation records,Principal's personnel and eval,Item,Discontinued,Finalized,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.,Private,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1630,,,,,,,1630,"These are records maintained by the school's principal on all school employees. They are used for easy reference. The school district office maintains the official personnel files on all district employees. These files include evaluation forms, career ladder information, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State government routine administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,State government routine administrative correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"This retention is based on retention rules being created by the Department of Technology Services for state employee email and Google Drive. This retention was previously approved by the State Records Committee as ""Administrative Correspondence"" with a 7-year retention in 2014.",,,,,,1815083865725730816,,,,,,,,,,,,,,,,,,,,GRSItem-2758,,No,Public,,,State government routine administrative correspondence,,,,,,"The value of these records is based on their usefulness for carrying out the agency's current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,This retention is based on retention rules being created by the Department of Technology Services for state employee email and Google Drive. This retention was previously approved by the State Records Committee as ""Administrative Correspondence"" with a 7-year retention in 2014.",,,No,,,,,,,,,,,,,,,,,,,00048,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,2758,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,Administrative,,,,,,,,,48,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,CO-1-48,,,,,,,,,,,,,,,,,,,,,,00048,,,,,,2019-11-18T00:00:00Z,,,,,,,GRS-48,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,State government routine admin,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,"CO-1-48,GRS-48,48,1,State government routine administrative correspondence,State government routine admin,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,This retention is based on retention rules being created by the Department of Technology Services for state employee email and Google Drive. This retention was previously approved by the State Records Committee as ""Administrative Correspondence"" with a 7-year retention in 2014.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Records Management Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-48,GRS-48,48,1,State government routine administrative correspondence,State government routine admin,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,This retention is based on retention rules being created by the Department of Technology Services for state employee email and Google Drive. This retention was previously approved by the State Records Committee as ""Administrative Correspondence"" with a 7-year retention in 2014.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,48,,,,,,,48,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housekeeping files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Housekeeping files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865727827968,,,,,,,,,,,,,,,,,,,,GRSItem-2776,,No,Public,,,Housekeeping files,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00742,,,Discontinued,,,,,,,,,,This schedule now falls under Transitory Tracking Records SG 1-73.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2776,,,,,,,,,,,,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",,,,,,,,Administrative,,,,,,,,,742,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-1-7,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00742,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-742,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,Housekeeping files,,,,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,"MUN-1-7,GRS-742,742,1,Housekeeping files,Housekeeping files,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-7,GRS-742,742,1,Housekeeping files,Housekeeping files,Item,Discontinued,Finalized,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,742,,,,,,,742,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mailing lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Mailing lists,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865728876544,,,,,,,,,,,,,,,,,,,,GRSItem-2777,,No,Public,,,Mailing lists,,,,,,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,,,No,,,,,,,,,,,,,,,,,,,00747,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2777,,,,,,,,,,,,,,,,,,,,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,,,,,,,,Administrative,,,,,,,,,747,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-1-12,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00747,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-747,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,,,,Mailing lists,,,,,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,,,,,,,,,,,,,"MUN-1-12,GRS-747,747,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-12,GRS-747,747,1,Mailing lists,Mailing lists,Item,Discontinued,Finalized,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,747,,,,,,,747,These are lists of names and addresses used for various municipal mailings (billings and other administrative purposes).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Vehicle maintenance records,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865729925120,,,,,,,,,,,,,,,,,,,,GRSItem-2825,,No,Public,,,Vehicle maintenance records,,,,,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,00854,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 1 year after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,2825,,,,,,,,,,,,,,,,,,,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,,,,,,,Maintenance,,,,,,,,,854,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-7-9,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,00854,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-854,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,Vehicle maintenance records,,,,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,,,,,,,,,,"MUN-7-9,GRS-854,854,1,Vehicle maintenance records,Vehicle maintenance records,Item,Discontinued,Finalized,These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,Public,Maintenance",,,,,,,,,,,,,,,GRS-1873,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-9,GRS-854,854,1,Vehicle maintenance records,Vehicle maintenance records,Item,Discontinued,Finalized,These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,854,,,,,,,854,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Technical reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Technical reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865733070848,,,,,,,,,,,,,,,,,,,,GRSItem-2787,,No,Public,,,Technical reference files,,,,,,"Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,No,,,,,,,,,,,,,,,,,,,00760,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,2787,,,,,,,,,,,,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",,,,,,,,Administrative,,,,,,,,,760,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-1-26,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00760,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-760,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,Technical reference files,,,,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,"MUN-1-26,GRS-760,760,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-26,GRS-760,760,1,Technical reference files,Technical reference files,Item,Discontinued,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,760,,,,,,,760,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual financial reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Annual financial reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865738313730,,,,,,,,,,,,,,,,,,,,GRSItem-2802,,No,Public,,,Annual financial reports,,,,,,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,,No,,,,,,,,,,,,,,,,,,,00812,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,2802,,,,,,,,,,,,,,,,,,,,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,,,,,,,General Accounting,,,,,,,,,812,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-5-4,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00812,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-812,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,,,Annual financial reports,,,,,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,,,,,,,,,,,,"MUN-5-4,GRS-812,812,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).,These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-5-4,GRS-812,812,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).,These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,812,,,,,,,812,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Project control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Project control files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865742508032,,,,,,,,,,,,,,,,,,,,GRSItem-2782,,No,Public,,,Project control files,,,,,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,No,,,,,,,,,,,,,,,,,,,00753,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2782,,,,,,,,,,,,,,,,,,,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,Administrative,,,,,,,,,753,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-1-18,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00753,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-753,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,Project control files,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,"MUN-1-18,GRS-753,753,1,Project control files,Project control files,Item,Discontinued,Finalized,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-18,GRS-753,753,1,Project control files,Project control files,Item,Discontinued,Finalized,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,753,,,,,,,753,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student report cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student report cards,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865743556609,,,,,,,,,,,,,,,,,,,,GRSItem-2735,,No,Private,,,Student report cards,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.",,,No,,,,,,,,,,,,,,,,,,,01646,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2735,,,,,,,,,,,,,,,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.",,,,,,,,"High School,School District",,,,,,,,,1646,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-48,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01646,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1646,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third term and fourth (if quarter) grades; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.",,,,Student report cards,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third term and fourth (if quarter) grades; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.",,,,,,,,,,,,,"SD-22-48,GRS-1646,1646,1,Student report cards,Student report cards,Item,Discontinued,Finalized,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-48,GRS-1646,1646,1,Student report cards,Student report cards,Item,Discontinued,Finalized,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third term and fourth (if quarter) grades; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1646,,,,,,,1646,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third term and fourth (if quarter) grades; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and a telephone number for parents to call for questions. Official grades are recorded in the cumulative files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student compliance report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Student compliance report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865745653760,,,,,,,,,,,,,,,,,,,,GRSItem-2745,,No,Public,,,Student compliance report,,,,,,"This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.",,,No,,,,,,,,,,,,,,,,,,,01473,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2745,,,,,,,,,,,,,,,,,,,,"This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.",,,,,,,,"School District,Special Education",,,,,,,,,1473,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-16-2,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01473,,,,,,2008-12-01T00:00:00Z,,,,,,,GRS-1473,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date, name of school, student name, state number, handicap classification code, entry date, exit date for special education, birth date, referral date, date classified, and individualized education program (IEP) date.",,,,Student compliance report,,,,,"This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date, name of school, student name, state number, handicap classification code, entry date, exit date for special education, birth date, referral date, date classified, and individualized education program (IEP) date.",,,,,,,,,,,,,"SD-16-2,GRS-1473,1473,1,Student compliance report,Student compliance report,Item,Discontinued,Finalized,This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.,This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.,Public,School District,Special Education",,,,,,,,,,,,,,,,,,,,"School District,Special Education",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-16-2,GRS-1473,1473,1,Student compliance report,Student compliance report,Item,Discontinued,Finalized,This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.,This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date\, name of school\, student name\, state number\, handicap classification code\, entry date\, exit date for special education\, birth date\, referral date\, date classified\, and individualized education program (IEP) date.,Public,School District,Special Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"School District,Special Education",1473,,,,,,,1473,"This monthly report tracts the number of days students enrolled in special education. It maintained by the individual teacher. A copy is kept by the district and is used for creating other reports. Information includes date, name of school, student name, state number, handicap classification code, entry date, exit date for special education, birth date, referral date, date classified, and individualized education program (IEP) date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tax sale listing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-733,,,,733,,,,,,,Tax sale listing,,,,Item,Delinquent property tax records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865747750912,,,,,,,,,,,,,,,,,,,,GRSItem-2753,,No,Public,,,Tax sale listing,,,,,,"Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).",,,No,,,,,,,Delinquent property tax records,,,,,,,,,,,,00400,,,Discontinued,,,,,,,,,,This schedule now falls under Delinquent Property Tax Records CO 33-2.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2753,,,,,,,,,,,,,,,,,,,,"Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).",,,,,,,,Treasurer,,,,,,,,,400,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,CO-18-13,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00400,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-400,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).",,,,Tax sale listing,,,,,"Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).",,,,,,,,,,,,,"CO-18-13,GRS-400,400,1,Tax sale listing,Tax sale listing,Item,Discontinued,Finalized,Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).,Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).,Public,Treasurer",,,,,,,,,,,,,,,GRS-733,,,,,Treasurer,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-13,GRS-400,400,1,Tax sale listing,Tax sale listing,Item,Discontinued,Finalized,Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).,Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent\, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).,Public,Treasurer",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Treasurer,400,,,,,,,400,"Any property ""not redeemed May 15 following the lapse of four years from date when property tax became delinquent, the county treasurer shall immediately file a listing with the county auditor with the county auditor of all properties whose redemption period is expiring in the nearest forthcoming tax sale"" (UCA 59-3-1343 (2003)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,733,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865772916737,,,,,,,,,,,,,,,,,,,,GRSItem-2734,,No,Exempt,,,Student registration records,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.",,,No,,,,,,,,,,,,,,,,,,,01645,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2734,,,,,,,,,,,,,,,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.",,,,,,,,High School,,,,,,,,,1645,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,SD-22-47,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01645,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1645,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,Student registration records,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,,,,,,,,,,"SD-22-47,GRS-1645,1645,1,Student registration records,Student registration records,Item,Discontinued,Finalized,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,Exempt,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-47,GRS-1645,1645,1,Student registration records,Student registration records,Item,Discontinued,Finalized,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,Exempt,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1645,,,,,,,1645,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fixed asset lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Fixed asset lists,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865794936832,,,,,,,,,,,,,,,,,,,,GRSItem-2798,,No,Public,,,Fixed asset lists,,,,,,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00807,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2798,,,,,,,,,,,,,,,,,,,,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",,,,,,,,Fixed Asset,,,,,,,,,807,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-4-4,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00807,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-807,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,Fixed asset lists,,,,,"These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,,,,,,,,,,"MUN-4-4,GRS-807,807,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-4-4,GRS-807,807,1,Fixed asset lists,Fixed asset lists,Item,Discontinued,Finalized,These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,807,,,,,,,807,"These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily vehicle usage report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Daily vehicle usage report,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865795985410,,,,,,,,,,,,,,,,,,,,GRSItem-2824,,No,Public,,,Daily vehicle usage report,,,,,,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,00847,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,2824,,,,,,,,,,,,,,,,,,,,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",,,,,,,,Maintenance,,,,,,,,,847,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-7-2,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,00847,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-847,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,Daily vehicle usage report,,,,,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,,,,,,,,,,"MUN-7-2,GRS-847,847,1,Daily vehicle usage report,Daily vehicle usage report,Item,Discontinued,Finalized,This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,Public,Maintenance",,,,,,,,,,,,,,,GRS-1873,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-2,GRS-847,847,1,Daily vehicle usage report,Daily vehicle usage report,Item,Discontinued,Finalized,This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,847,,,,,,,847,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily activity report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2025,,,,20263,,,,,,,Daily activity report,,,,Item,First responder activity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865798082561,,,,,,,,,,,,,,,,,,,,GRSItem-2872,,No,Public,,,Daily activity report,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",,,No,,,,,,,First responder activity records,,,,,,,,,,,,01061,,,Discontinued,,,,,,,,,,See state schedule Daily Activity Records 17-3,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,2872,,,,,,,,,,,,,,,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",,,,,,,,Police Department,,,,,,,,,1061,,,,,,,,2024-11-07T17:01:04.717Z,,,,,,,,,MUN-21-2,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,01061,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1061,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,Daily activity report,,,,,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,,,,,,,,,,"MUN-21-2,GRS-1061,1061,1,Daily activity report,Daily activity report,Item,Discontinued,Finalized,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,Public,Police Department",,,,,,,,,,,,,,,GRS-2025,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-2,GRS-1061,1061,1,Daily activity report,Daily activity report,Item,Discontinued,Finalized,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1061,,,,,,,1061,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20263,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deeds files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-735,,,,21220,,,,,,,Deeds files,,,,Item,Deed records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865799131136,,,,,,,,,,,,,,,,,,,,GRSItem-2868,,No,,,,Deeds files,,,,,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",,,No,,,,,,,Deed records,,,,,,,,,,,,01015,,,Discontinued,,,,,,,,,,This schedule now falls under Deed Records CO 33-4.,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2868,,,,,,,,,,,,,,,,,,,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",,,,,,,,Clerk,,,,,,,,,1015,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-18-10,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,01015,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1015,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.",,,,Deeds files,,,,,"These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.",,,,,,,,,,,,,"MUN-18-10,GRS-1015,1015,1,Deeds files,Deeds files,Item,Discontinued,Finalized,These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.,These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.,Clerk",,,,,,,,,,,,,,,GRS-735,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-10,GRS-1015,1015,1,Deeds files,Deeds files,Item,Discontinued,Finalized,These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.,These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1015,,,,,,,1015,"These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21220,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unclaimed property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Unclaimed property files,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865804374017,,,,,,,,,,,,,,,,,,,,GRSItem-2884,,No,Public,,,Unclaimed property files,,,,,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01095,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2884,,,,,,,,,,,,,,,,,,,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.",,,,,,,,Police Department,,,,,,,,,1095,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,MUN-21-49,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01095,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1095,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,Unclaimed property files,,,,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,,,,,,,,,,"MUN-21-49,GRS-1095,1095,1,Unclaimed property files,Unclaimed property files,Item,Discontinued,Finalized,These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,Public,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-49,GRS-1095,1095,1,Unclaimed property files,Unclaimed property files,Item,Discontinued,Finalized,These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1095,,,,,,,1095,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attorneys general opinions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1721,,,,1721,,,,,,,Attorneys general opinions,,,,Item,Legal counsel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865814859776,,,,,,,,,,,,,,,,,,,,GRSItem-2893,,No,Private,,,Attorneys general opinions,,,,,,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,,No,,,,,,,Legal counsel records,,,,,,,,,,,,01658,,,Discontinued,,,,,,,,,,See Legal Counsel Records 1-74,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,2893,,,,,,,,,,,,,,,,,,,,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,,,,,,,Administrative,,,,,,,,,1658,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-1-5,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,01658,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1658,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing, obeying, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,,,Attorneys general opinions,,,,,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing, obeying, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,,,,,,,,,,,,"SG-1-5,GRS-1658,1658,1,Attorneys general opinions,Attorneys general opinions,Item,Discontinued,Finalized,Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.,Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.,Private,Administrative",,,,,,,,,,,,,,,GRS-1721,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-5,GRS-1658,1658,1,Attorneys general opinions,Attorneys general opinions,Item,Discontinued,Finalized,Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.,Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.,Private,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1658,,,,,,,1658,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing, obeying, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1721,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,A-95 review files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,A-95 review files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865816956928,,,,,,,,,,,,,,,,,,,,GRSItem-2917,,No,Public,,,A-95 review files,,,,,,Project files of all A-95 grants.,,,No,,,,,,,,,,,,,,,,,,,01735,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 25 years after after project ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2917,,,,,,,,,,,,,,,,,,,,Project files of all A-95 grants.,,,,,,,,Budget,,,,,,,,,1735,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-2-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01735,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1735,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Project files of all A-95 grants.,,,,A-95 review files,,,,,Project files of all A-95 grants.,,,,,,,,,,,,,"SG-2-1,GRS-1735,1735,1,A-95 review files,A-95 review files,Item,Discontinued,Finalized,Project files of all A-95 grants.,Project files of all A-95 grants.,Public,Budget",,,,,,,,,,,,,,,,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 25 years after after project ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-1,GRS-1735,1735,1,A-95 review files,A-95 review files,Item,Discontinued,Finalized,Project files of all A-95 grants.,Project files of all A-95 grants.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1735,,,,,,,1735,Project files of all A-95 grants.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State mail and delivery service receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,State mail and delivery service receipts,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865816956929,,,,,,,,,,,,,,,,,,,,GRSItem-2926,,No,Public,,,State mail and delivery service receipts,,,,,,Records of receipts for mail and packages received through the state mail system.,,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01751,,,Discontinued,,,,,,,,,,This schedule now falls under Transitory Tracking Records SG 1-73.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2926,,,,,,,,,,,,,,,,,,,,Records of receipts for mail and packages received through the state mail system.,,,,,,,,Communication,,,,,,,,,1751,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-4-3,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01751,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1751,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,Records of receipts for mail and packages received through the state mail system.,,,,State mail and delivery servic,,,,,Records of receipts for mail and packages received through the state mail system.,,,,,,,,,,,,,"SG-4-3,GRS-1751,1751,1,State mail and delivery service receipts,State mail and delivery servic,Item,Discontinued,Finalized,Records of receipts for mail and packages received through the state mail system.,Records of receipts for mail and packages received through the state mail system.,Public,Communication",,,,,,,,,,,,,,,GRS-1720,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-3,GRS-1751,1751,1,State mail and delivery service receipts,State mail and delivery servic,Item,Discontinued,Finalized,Records of receipts for mail and packages received through the state mail system.,Records of receipts for mail and packages received through the state mail system.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1751,,,,,,,1751,Records of receipts for mail and packages received through the state mail system.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telecommunications statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telecommunications statistical reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865819054080,,,,,,,,,,,,,,,,,,,,GRSItem-2929,,No,Public,,,Telecommunications statistical reports,,,,,,"Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.",,,No,,,,,,,,,,,,,,,,,,,01755,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2929,,,,,,,,,,,,,,,,,,,,"Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.",,,,,,,,Communication,,,,,,,,,1755,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-4-7,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01755,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1755,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders, billings, new equipment purchases, and accounting information.",,,,Telecommunications statistical,,,,,"Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders, billings, new equipment purchases, and accounting information.",,,,,,,,,,,,,"SG-4-7,GRS-1755,1755,1,Telecommunications statistical reports,Telecommunications statistical,Item,Discontinued,Finalized,Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.,Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-7,GRS-1755,1755,1,Telecommunications statistical reports,Telecommunications statistical,Item,Discontinued,Finalized,Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.,Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders\, billings\, new equipment purchases\, and accounting information.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1755,,,,,,,1755,"Statistical information gathered from a telecommunication program to document cost and volume. Information includes repair orders, billings, new equipment purchases, and accounting information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond registration files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bond registration files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865820102656,,,,,,,,,,,,,,,,,,,,GRSItem-2946,,No,Private,,,Bond registration files,,,,,,Issuing agent's copies of bond registration stubs.,,,No,,,,,,,,,,,,,,,,,,,01800,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-11-13,,,,,2946,,,,,,,,,,,,,,,,,,,,Issuing agent's copies of bond registration stubs.,,,,,,,,Financial Management,,,,,,,,,1800,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-7-11,,,,,,,,,,,,,,,,,,2013-11-12T00:00:00Z,,,,01800,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1800,,,,,,,,,,,,,,,,,,,,,,,,,,2013-11-13,,,,,,,,,Issuing agent's copies of bond registration stubs.,,,,Bond registration files,,,,,Issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,"SG-7-11,GRS-1800,1800,1,Bond registration files,Bond registration files,Item,Discontinued,Finalized,Issuing agent's copies of bond registration stubs.,Issuing agent's copies of bond registration stubs.,Private,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-11,GRS-1800,1800,1,Bond registration files,Bond registration files,Item,Discontinued,Finalized,Issuing agent's copies of bond registration stubs.,Issuing agent's copies of bond registration stubs.,Private,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1800,,,,,,,1800,Issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State revenue bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1799,,,,1799,,,,,,,State revenue bonds,,,,Item,Bond official transcripts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865820102657,,,,,,,,,,,,,,,,,,,,GRSItem-2963,,No,Public,,,State revenue bonds,,,,,,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,,,No,,,,,,,Bond official transcripts,,,,,,,,,,,,01826,,,Discontinued,,,,,,,,,,See Bond Transcripts 7-10,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2963,,,,,,,,,,,,,,,,,,,,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,,,,,,,,Financial Management,,,,,,,,,1826,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-7-37,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01826,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1826,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,,,,State revenue bonds,,,,,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,,,,,,,,,,,,,"SG-7-37,GRS-1826,1826,1,State revenue bonds,State revenue bonds,Item,Discontinued,Finalized,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1799,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-37,GRS-1826,1826,1,State revenue bonds,State revenue bonds,Item,Discontinued,Finalized,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1826,,,,,,,1826,Files which document the obligations of the State support by a specific revenue source. They are generally terms of 3-20 years. The most common are State Revenue Bonds which include leases and rentals. They have interest paid semi-annually.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1799,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Management analyses/improvement reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Management analyses/improvement reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865823248384,,,,,,,,,,,,,,,,,,,,GRSItem-2905,,No,Public,,,Management analyses/improvement reports,,,,,,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.,12/2005 - The information contained in this general schedule was merged with 1-10 Feasibility Studies. This item 1-18 was then made obsolete.",,,No,,,,,,,,,,,,,,,,,,,01671,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,2905,,,,,,,,,,,,,,,,,,,,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",,,,,,,,Administrative,,,,,,,,,1671,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-1-18,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01671,,,,,12/2005 - The information contained in this general schedule was merged with 1-10 Feasibility Studies. This item 1-18 was then made obsolete.,2001-10-01T00:00:00Z,,,,,,,GRS-1671,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Reports on the administrative review, analysis, and implementation of programs and operation of those programs.",,,,Management analyses/improvemen,,,,,"Reports on the administrative review, analysis, and implementation of programs and operation of those programs.",,,,,,,,,,,,,"SG-1-18,GRS-1671,1671,1,Management analyses/improvement reports,Management analyses/improvemen,Item,Discontinued,Finalized,Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.,12/2005 - The information contained in this general schedule was merged with 1-10 Feasibility Studies. This item 1-18 was then made obsolete.,Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-18,GRS-1671,1671,1,Management analyses/improvement reports,Management analyses/improvemen,Item,Discontinued,Finalized,Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.,12/2005 - The information contained in this general schedule was merged with 1-10 Feasibility Studies. This item 1-18 was then made obsolete.,Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1671,,,,,,,1671,"Reports on the administrative review, analysis, and implementation of programs and operation of those programs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone messages,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telephone messages,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865826394112,,,,,,,,,,,,,,,,,,,,GRSItem-2931,,No,Public,,,Telephone messages,,,,,,Incoming and outgoing telephone messages.,,,No,,,,,,,,,,,,,,,,,,,01757,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2931,,,,,,,,,,,,,,,,,,,,Incoming and outgoing telephone messages.,,,,,,,,Communication,,,,,,,,,1757,,,,,,,,2024-11-07T17:01:04.780Z,,,,,,,,,SG-4-9,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01757,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1757,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,Incoming and outgoing telephone messages.,,,,Telephone messages,,,,,Incoming and outgoing telephone messages.,,,,,,,,,,,,,"SG-4-9,GRS-1757,1757,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,Incoming and outgoing telephone messages.,Incoming and outgoing telephone messages.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-9,GRS-1757,1757,1,Telephone messages,Telephone messages,Item,Discontinued,Finalized,Incoming and outgoing telephone messages.,Incoming and outgoing telephone messages.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1757,,,,,,,1757,Incoming and outgoing telephone messages.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transportation allowance applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1505,GRS-1911",,,,"1505,21473",,,,,,,Transportation allowance applications,,,,Item,"Student permission and passes,Conflict of interest records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865900843008,,,,,,,,,,,,,,,,,,,,GRSItem-2640,,No,Public,,,Transportation allowance applications,,,,,,"These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.",,,No,,,,,,,Student permission and passes,,,,,,,,,,,,01564,,,Discontinued,,,,,,,,,,See school district schedule Permission and Passes 17-31,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2640,,,,,,,,,,,,,,,,,,,,"These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.",,,,,,,,Education,,,,,,,,,1564,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-19-56,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01564,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1564,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's signature, district policy, and (if approved) indication of rate to be paid.",,,,Transportation allowance appli,,,,,"These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,"SD-19-56,GRS-1564,1564,1,Transportation allowance applications,Transportation allowance appli,Item,Discontinued,Finalized,These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.,These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,Education",,,,,,,,,,,,,,,GRS-1505,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-56,GRS-1564,1564,1,Transportation allowance applications,Transportation allowance appli,Item,Discontinued,Finalized,These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.,These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date\, student's name\, school\, grade\, parent's name\, telephone number\, address\, parent's social security number\, distance from home to school or distance from home to bus stop\, school year covered\, parent's signature\, district policy\, and (if approved) indication of rate to be paid.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1564,,,,,,,1564,"These application forms are completed by parents who must transport their student to and from school or the bus stop. Parents of pupils living 1.5 miles or more from their assigned school are eligible to be paid a transportation allowance when regular school transportation is unavailable under State guidelines. These forms include date, student's name, school, grade, parent's name, telephone number, address, parent's social security number, distance from home to school or distance from home to bus stop, school year covered, parent's signature, district policy, and (if approved) indication of rate to be paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1505,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative subject files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative subject files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865901891584,,,,,,,,,,,,,,,,,,,,GRSItem-2648,,No,Public,,,Administrative subject files,,,,,,"These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.",,,No,,,,,,,,,,,,,,,,,,,01510,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2648,,,,,,,,,,,,,,,,,,,,"These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.",,,,,,,,Administrative,,,,,,,,,1510,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-19-2,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01510,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1510,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, district memoranda, and instructions.",,,,Administrative subject files,,,,,"These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, district memoranda, and instructions.",,,,,,,,,,,,,"SD-19-2,GRS-1510,1510,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.,These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-2,GRS-1510,1510,1,Administrative subject files,Administrative subject files,Item,Discontinued,Finalized,These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.,These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence\, newspaper clippings\, reports\, completed forms\, flyers\, copies of instructions\, reports and brochures\, district memoranda\, and instructions.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1510,,,,,,,1510,"These are subject files maintained solely for reference purposes. They contain a variety of types of information including general correspondence, newspaper clippings, reports, completed forms, flyers, copies of instructions, reports and brochures, district memoranda, and instructions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Canceled checks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Canceled checks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865903988736,,,,,,,,,,,,,,,,,,,,GRSItem-2656,,No,Public,,,Canceled checks,,,,,,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,No,,,,,,,,,,,,,,,,,,,01584,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2656,,,,,,,,,,,,,,,,,,,,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1584,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-21-9,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01584,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1584,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,Canceled checks,,,,,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,"SD-21-9,GRS-1584,1584,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-9,GRS-1584,1584,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1584,,,,,,,1584,These are checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,Retention wording changed from 'school is vacated or closed' to 'disposition of asset' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Asbestos management plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Asbestos management plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865903988737,,,,,,,,,,,,,,,,,,,,GRSItem-2649,,No,Public,,,Asbestos management plan,,,,,,"Retention wording changed from 'school is vacated or closed' to 'disposition of asset' to meet new language requirements.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,No,,,,,,,,,,,,,,,,,,,01581,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2649,,,,,,,,,,,,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1581,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-21-2,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01581,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1581,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,Asbestos management plan,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,"SD-21-2,GRS-1581,1581,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,Retention wording changed from 'school is vacated or closed' to 'disposition of asset' to meet new language requirements.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-2,GRS-1581,1581,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,Retention wording changed from 'school is vacated or closed' to 'disposition of asset' to meet new language requirements.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1581,,,,,,,1581,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1998)). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Safety self-inspection report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Safety self-inspection report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865915523072,,,,,,,,,,,,,,,,,,,,GRSItem-2673,,No,Public,,,Safety self-inspection report,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,No,,,,,,,,,,,,,,,,,,,01599,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2673,,,,,,,,,,,,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,"Junior High/Middle School,School District",,,,,,,,,1599,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-21-27,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01599,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1599,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,Safety self-inspection report,,,,,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,"SD-21-27,GRS-1599,1599,1,Safety self-inspection report,Safety self-inspection report,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Junior High/Middle School,School District",,,,,,,,,,,,,,,,,,,,"Junior High/Middle School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-27,GRS-1599,1599,1,Safety self-inspection report,Safety self-inspection report,Item,Discontinued,Finalized,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey\, cafeteria/kitchen survey\, athletic program survey\, science laboratory survey\, workshop survey\, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports\, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office\, accumulated\, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name\, date\, school\, name of person completing survey\, and responses to survey questions (yes\, no\, not applicable). The State Division of Risk Management retains the record copy for twelve years.,Public,Junior High/Middle School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Junior High/Middle School,School District",1599,,,,,,,1599,"These self-inspection survey reports are completed annually by each school on forms provided by the State Division of Risk Management. There are six separate survey forms including the general survey, cafeteria/kitchen survey, athletic program survey, science laboratory survey, workshop survey, and vehicle maintenance survey. The purpose of this report is to identify potential hazards within school buildings and on school sites. If the school completes these reports, it may receive a 15 percent discount on its insurance premium after a follow-up survey has been conducted. These safety inspections are submitted to the District Office, accumulated, and sent to the State Division of Risk Management for evaluation by April 1st of each year . These survey forms include district name, date, school, name of person completing survey, and responses to survey questions (yes, no, not applicable). The State Division of Risk Management retains the record copy for twelve years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Asbestos management plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Asbestos management plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865919717376,,,,,,,,,,,,,,,,,,,,GRSItem-2690,,No,Public,,,Asbestos management plan,,,,,,"This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,No,,,,,,,,,,,,,,,,,,,01609,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2690,,,,,,,,,,,,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,,,,,,"High School,School District",,,,,,,,,1609,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-2,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01609,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1609,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,Asbestos management plan,,,,,"This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,"SD-22-2,GRS-1609,1609,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-2,GRS-1609,1609,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12\, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM)\, nonfriable ACBM\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name\, school\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1609,,,,,,,1609,"This management plan is required by 40 CFR 763.93 (1992) to be developed for each school on or before October 12, 1988. The management plan is required to be developed by an accredited management planner and to include the name and address of each school building. Also to include if the school building has damaged Asbestos Building Material (friable ACBM), nonfriable ACBM, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1992)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibility has been or will be met (40 CFR 763.93(h) (1994). A copy is submitted to the District Maintenance Department and the duplicate is retained by the school. Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1992). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1992)). A copy of this report becomes part of the management plan (40 UCA 763.92(b)(2)(iii) (1992)). The surveillance reports include district name, school, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly department of agriculture food usage sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Monthly department of agriculture food usage sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865931251712,,,,,,,,,,,,,,,,,,,,GRSItem-2666,,No,Public,,,Monthly department of agriculture food usage sheet,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,No,,,,,,,,,,,,,,,,,,,01592,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2666,,,,,,,,,,,,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.",,,,,,,,Junior High/Middle School,,,,,,,,,1592,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-21-18,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01592,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1592,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,Monthly department of agricult,,,,,"This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,"SD-21-18,GRS-1592,1592,1,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Discontinued,Finalized,This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,Junior High/Middle School",,,,,,,,,,,,,,,,,,,,Junior High/Middle School,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-18,GRS-1592,1592,1,Monthly department of agriculture food usage sheet,Monthly department of agricult,Item,Discontinued,Finalized,This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received\, amounts used\, and inventories on hand. It is used to compile reports.,Public,Junior High/Middle School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Junior High/Middle School,1592,,,,,,,1592,"This monthly sheet serves as an on-going inventory on the usage of U.S. Department of Agriculture (USDA) food. The sheet is provided to the junior high and lists food totals. The school maintains the inventory and submits to the district office at the end of each month a list of all USDA food received, amounts used, and inventories on hand. It is used to compile reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student report cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1503,,,,1503,,,,,,,Student report cards,,,,Item,Education performance and testing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865933348864,,,,,,,,,,,,,,,,,,,,GRSItem-2683,,No,Private,,,Student report cards,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.",,,No,,,,,,,Education performance and testing,,,,,,,,,,,,01561,,,Discontinued,,,,,,,,,,See school district schedule Performance and Testing 17-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2683,,,,,,,,,,,,,,,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.",,,,,,,,Education,,,,,,,,,1561,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-19-53,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01561,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1561,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third terms; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.",,,,Student report cards,,,,,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third terms; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.",,,,,,,,,,,,,"SD-19-53,GRS-1561,1561,1,Student report cards,Student report cards,Item,Discontinued,Finalized,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.,Private,Education",,,,,,,,,,,,,,,GRS-1503,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-53,GRS-1561,1561,1,Student report cards,Student report cards,Item,Discontinued,Finalized,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.,These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first\, second\, and third terms; current term's citizenship grade\, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1561,,,,,,,1561,"These cards document official term grades. They are sent at the end of each trimester/quarter. They are used for reference purpose. The report cards include student's name and identification number; grade level; school; district; school year; subject; teacher's name; period; grades for first, second, and third terms; current term's citizenship grade, days absent and tardy per period; term grade point average; parent's or guardian's name and address; and telephone numbers for parents/guardians to call for questions. The grades are recorded in the cumulative file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1503,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bank statements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865935446016,,,,,,,,,,,,,,,,,,,,GRSItem-2692,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,No,,,,,,,,,,,,,,,,,,,01613,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2692,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,,,,,,"High School,School District",,,,,,,,,1613,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-6,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01613,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1613,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,Bank statements,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,"SD-22-6,GRS-1613,1613,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-6,GRS-1613,1613,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1613,,,,,,,1613,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special education student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Special education student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865936494592,,,,,,,,,,,,,,,,,,,,GRSItem-2677,,No,Exempt,,,Special education student records,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).",,,No,,,,,,,,,,,,,,,,,,,01601,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,2677,,,,,,,,,,,,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,Junior High/Middle School,,,,,,,,,1601,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-21-32,,,,,,,,,,,,,,,,,,2008-09-01T00:00:00Z,,,,01601,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1601,,,,,,,,,,,,,,,,,,,,,,,,,,2008-09-02,,,,,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,Special education student reco,,,,,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,,,,,,"SD-21-32,GRS-1601,1601,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,Exempt,Junior High/Middle School",,,,,,,,,,,,,,,,,,,,Junior High/Middle School,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-21-32,GRS-1601,1601,1,Special education student records,Special education student reco,Item,Discontinued,Finalized,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.300?(1997)).,Exempt,Junior High/Middle School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Junior High/Middle School,1601,,,,,,,1601,"These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approval for continued services, completed tests and surveys, information on parents or guardians, approval of placement in the Special Education Program, and a special education card (34 CFR 300.300?(1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget expenditure report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Budget expenditure report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865937543168,,,,,,,,,,,,,,,,,,,,GRSItem-2693,,No,Public,,,Budget expenditure report,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,No,,,,,,,,,,,,,,,,,,,01614,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2693,,,,,,,,,,,,,,,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,,,,,,"High School,School District",,,,,,,,,1614,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-7,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01614,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1614,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,Budget expenditure report,,,,,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,"SD-22-7,GRS-1614,1614,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-7,GRS-1614,1614,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1614,,,,,,,1614,"This report form is used by the schools to track expenditures and for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meals served,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Meals served,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865938591744,,,,,,,,,,,,,,,,,,,,GRSItem-2709,,No,Public,,,Meals served,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,No,,,,,,,,,,,,,,,,,,,01625,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2709,,,,,,,,,,,,,,,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,"High School,School District",,,,,,,,,1625,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-26,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01625,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1625,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items, snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,Meals served,,,,,"This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items, snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,,,,,,"SD-22-26,GRS-1625,1625,1,Meals served,Meals served,Item,Discontinued,Finalized,This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-26,GRS-1625,1625,1,Meals served,Meals served,Item,Discontinued,Finalized,This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items\, snacks\, milk and meals served by category (free\, reduced\, paid\, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1625,,,,,,,1625,"This monthly sheet records daily meals served. It contains a breakdown of a ""la carte"" items, snacks, milk and meals served by category (free, reduced, paid, adult). Information is added daily and the sheet is sent to the district office at the end of each month with a summarized cover sheet.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Scrapbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Scrapbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865948028928,,,,,,,,,,,,,,,,,,,,GRSItem-2726,,No,Public,,,Scrapbooks,,,,,,"These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.",,,No,,,,,,,,,,,,,,,,,,,01648,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2726,,,,,,,,,,,,,,,,,,,,"These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.",,,,,,,,High School,,,,,,,,,1648,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-50,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01648,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1648,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs, newspaper articles, program flyers, brochures, and other memorabilia.",,,,Scrapbooks,,,,,"These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs, newspaper articles, program flyers, brochures, and other memorabilia.",,,,,,,,,,,,,"SD-22-50,GRS-1648,1648,1,Scrapbooks,Scrapbooks,Item,Discontinued,Finalized,These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.,These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.,Public,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-22-50,GRS-1648,1648,1,Scrapbooks,Scrapbooks,Item,Discontinued,Finalized,These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.,These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.,Public,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1648,,,,,,,1648,"These are scrapbooks that were compiled by various school clubs and organizations. The scrapbooks contain photographs, newspaper articles, program flyers, brochures, and other memorabilia.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food production,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Food production,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865949077504,,,,,,,,,,,,,,,,,,,,GRSItem-2703,,No,Public,,,Food production,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,No,,,,,,,,,,,,,,,,,,,01622,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2703,,,,,,,,,,,,,,,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.",,,,,,,,"High School,School District",,,,,,,,,1622,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-17,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01622,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1622,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,Food production,,,,,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,"SD-22-17,GRS-1622,1622,1,Food production,Food production,Item,Discontinued,Finalized,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-17,GRS-1622,1622,1,Food production,Food production,Item,Discontinued,Finalized,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items\, portion sizes\, meal compliance\, planned amount and actual amount of food used\, vitamin and iron usage\, number planned for and number actually served\, and tray count.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1622,,,,,,,1622,"This sheet is prepared daily by the school lunch manager for all meals served (lunch/breakfast). It is used to plan meals and to determine menu items needed for meal preparation. The sheet contains the menu items, portion sizes, meal compliance, planned amount and actual amount of food used, vitamin and iron usage, number planned for and number actually served, and tray count.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rental and facility supervision report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Rental and facility supervision report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865951174656,,,,,,,,,,,,,,,,,,,,GRSItem-2719,,No,Public,,,Rental and facility supervision report,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.",,,No,,,,,,,,,,,,,,,,,,,01633,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2719,,,,,,,,,,,,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.",,,,,,,,"High School,School District",,,,,,,,,1633,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-34,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01633,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1633,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.",,,,Rental and facility supervisio,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.",,,,,,,,,,,,,"SD-22-34,GRS-1633,1633,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-34,GRS-1633,1633,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1633,,,,,,,1633,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The building rental and supervision report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. The application and agreement requests the use of school property and is completed by persons/organizations requesting use of school buildings. It is used to obtain approval for school rentals. If approval is granted the contract is signed between parties and fees are paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student withdrawal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student withdrawal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865954320384,,,,,,,,,,,,,,,,,,,,GRSItem-2736,,No,Private,,,Student withdrawal records,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.",,,No,,,,,,,,,,,,,,,,,,,01647,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2736,,,,,,,,,,,,,,,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.",,,,,,,,High School,,,,,,,,,1647,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-49,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01647,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1647,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid, library books returned, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.",,,,Student withdrawal records,,,,,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid, library books returned, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.",,,,,,,,,,,,,"SD-22-49,GRS-1647,1647,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.,Private,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-49,GRS-1647,1647,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.,This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid\, library books returned\, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.,Private,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1647,,,,,,,1647,"This form documents student school transfer requests. After the form is submitted the school sends the student's records to the receiving school. A copy is given to the student. The form includes address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, sex; parent's/guardian name and new address; new school; whether student is receiving additional school services; indication whether fees are paid, library books returned, cumulative folder completed; and if parent/guardian was given a copy of immunizations and academic progress.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time and attendance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Time and attendance reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865956417536,,,,,,,,,,,,,,,,,,,,GRSItem-2714,,No,Private,,,Time and attendance reports,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,No,,,,,,,,,,,,,,,,,,,01650,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2714,,,,,,,,,,,,,,,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,,,,,,"High School,School District",,,,,,,,,1650,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-53,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01650,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1650,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,Time and attendance reports,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,"SD-22-53,GRS-1650,1650,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-53,GRS-1650,1650,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1650,,,,,,,1650,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student information card,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Student information card,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865965854720,,,,,,,,,,,,,,,,,,,,GRSItem-2731,,No,Private,,,Student information card,,,,,,"These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.",,,No,,,,,,,,,,,,,,,,,,,01643,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2731,,,,,,,,,,,,,,,,,,,,"These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.",,,,,,,,"High School,School District",,,,,,,,,1643,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-45,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01643,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1643,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed, student cannot be released without custodial parent's written consent.",,,,Student information card,,,,,"These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed, student cannot be released without custodial parent's written consent.",,,,,,,,,,,,,"SD-22-45,GRS-1643,1643,1,Student information card,Student information card,Item,Discontinued,Finalized,These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.,These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-45,GRS-1643,1643,1,Student information card,Student information card,Item,Discontinued,Finalized,These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.,These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed\, student cannot be released without custodial parent's written consent.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1643,,,,,,,1643,"These cards are completed by the parents or guardians of each high school student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school either has a closed or open campus. If campus is closed, student cannot be released without custodial parent's written consent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1759,,,,21218,,,,,,,Transitory correspondence,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865967951872,,,,,,,,,,,,,,,,,,,,GRSItem-2748,,No,Public,,,Transitory correspondence,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,01697,,,Discontinued,,,,,,,,,,See Transitory Correspondence 1-62,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2748,,,,,,,,,,,,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,1697,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-47,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01697,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-1697,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Transitory correspondence,,,,,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"SG-1-47,GRS-1697,1697,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,email,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-47,GRS-1697,1697,1,Transitory correspondence,Transitory correspondence,Item,Discontinued,Finalized,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,email,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1697,,,,,,,1697,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,City scrapbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,City scrapbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865970049024,,,,,,,,,,,,,,,,,,,,GRSItem-2772,,No,Public,,,City scrapbooks,,,,,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,,No,,,,,,,,,,,,,,,,,,,00739,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,2772,,,,,,,,,,,,,,,,,,,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,,,,,,,Administrative,,,,,,,,,739,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-1-4,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00739,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-739,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,,,City scrapbooks,,,,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,,,,,,,,,,,,"MUN-1-4,GRS-739,739,1,City scrapbooks,City scrapbooks,Item,Discontinued,Finalized,These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.,These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-4,GRS-739,739,1,City scrapbooks,City scrapbooks,Item,Discontinued,Finalized,These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.,These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,739,,,,,,,739,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fee waiver records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Fee waiver records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865971097600,,,,,,,,,,,,,,,,,,,,GRSItem-2700,,No,Private,,,Fee waiver records,,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,No,,,,,,,,,,,,,,,,,,,01621,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2700,,,,,,,,,,,,,,,,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,"High School,School District",,,,,,,,,1621,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-16,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01621,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1621,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,Fee waiver records,,,,,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,,,,,,"SD-22-16,GRS-1621,1621,1,Fee waiver records,Fee waiver records,Item,Discontinued,Finalized,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,Private,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-16,GRS-1621,1621,1,Fee waiver records,Fee waiver records,Item,Discontinued,Finalized,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name\, date\, parent's or guardian's name\, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name\, address\, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.,Private,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1621,,,,,,,1621,"These records document the application and receipt of a waiver for the payment of student fees in accordance with UCA? 53A-12-103?(1993). The application is sent to all students with a statement of fees owed as part of the registration process. Parents complete the application and submit it to the school. All fees are suspended until the school determines student's eligibility for fee waiver. If waiver is granted then a fee waiver statement is signed. The records include the application and the fee waiver statement. The application includes the student's name, date, parent's or guardian's name, reason for waiver; and indication of fees being requested to be waived (fee description and amount). The fee statement includes parent's or guardian's name, address, and telephone number; date; student's name and grade; fees being waived; total fees waived; parent's or guardian's signature; and administrator's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School's accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,School's accounts payable,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865973194752,,,,,,,,,,,,,,,,,,,,GRSItem-2725,,No,Public,,,School's accounts payable,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,,,,,,,,,,,,,01640,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2725,,,,,,,,,,,,,,,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,"High School,School District",,,,,,,,,1640,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-41,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01640,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1640,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,School's accounts payable,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"SD-22-41,GRS-1640,1640,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,High School,School District",,,,,,,,,,,,,,,,,,,,"High School,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-41,GRS-1640,1640,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1640,,,,,,,1640,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Visitor registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Visitor registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865981583360,,,,,,,,,,,,,,,,,,,,GRSItem-2750,,No,Public,,,Visitor registration records,,,,,,"Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.",,,No,,,,,,,,,,,,,,,,,,,01702,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2750,,,,,,,,,,,,,,,,,,,,"Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.",,,,,,,,Administrative,,,,,,,,,1702,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-52,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01702,,,,,,2002-01-01T00:00:00Z,,,,,,,GRS-1702,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"Records documenting visits to agencies, usage of materials, and other information about the public's contact with government. Information may include names, home city and state, number in party, and purpose of visit.",,,,Visitor registration records,,,,,"Records documenting visits to agencies, usage of materials, and other information about the public's contact with government. Information may include names, home city and state, number in party, and purpose of visit.",,,,,,,,,,,,,"SG-1-52,GRS-1702,1702,1,Visitor registration records,Visitor registration records,Item,Discontinued,Finalized,Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.,Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-52,GRS-1702,1702,1,Visitor registration records,Visitor registration records,Item,Discontinued,Finalized,Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.,Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1702,,,,,,,1702,"Records documenting visits to agencies, usage of materials, and other information about the public's contact with government. Information may include names, home city and state, number in party, and purpose of visit.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,General administrative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865982631936,,,,,,,,,,,,,,,,,,,,GRSItem-2775,,No,Public,,,General administrative records,,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.",,,No,,,,,,,,,,,,,,,,,,,00741,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,2775,,,,,,,,,,,,,,,,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.",,,,,,,,Administrative,,,,,,,,,741,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-1-6,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00741,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-741,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence and memoranda.",,,,General administrative records,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence and memoranda.",,,,,,,,,,,,,"MUN-1-6,GRS-741,741,1,General administrative records,General administrative records,Item,Discontinued,Finalized,These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.,These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-6,GRS-741,741,1,General administrative records,General administrative records,Item,Discontinued,Finalized,These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.,These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,741,,,,,,,741,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence and memoranda.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipt books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Receipt books,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865983680512,,,,,,,,,,,,,,,,,,,,GRSItem-2718,,No,Public,,,Receipt books,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.",,,No,,,,,,,,,,,,,,,,,,,01634,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2718,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.",,,,,,,,High School,,,,,,,,,1634,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-35,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01634,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1634,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,Receipt books,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,"SD-22-35,GRS-1634,1634,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,Public,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-35,GRS-1634,1634,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number and amount paid.,Public,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1634,,,,,,,1634,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Worker's compensation employee's first report of injury,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Worker's compensation employee's first report of injury,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865985777664,,,,,,,,,,,,,,,,,,,,GRSItem-2738,,No,Private,,,Worker's compensation employee's first report of injury,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.",,,No,,,,,,,,,,,,,,,,,,,01652,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2738,,,,,,,,,,,,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.",,,,,,,,High School,,,,,,,,,1652,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-22-55,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01652,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1652,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.",,,,Worker's compensation employee,,,,,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.",,,,,,,,,,,,,"SD-22-55,GRS-1652,1652,1,Worker's compensation employee's first report of injury,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.,Private,High School",,,,,,,,,,,,,,,,,,,,High School,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-22-55,GRS-1652,1652,1,Worker's compensation employee's first report of injury,Worker's compensation employee,Item,Discontinued,Finalized,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.,This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes\, signs\, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.,Private,High School",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,High School,1652,,,,,,,1652,"This report must be submitted to the Industrial Commission in connection with UCA 35-1-97 and 35-2-103 (1993). The forms are prescribed by the commission to report any work-related fatality or any occupational disease resulting in medical treatment, loss of consciousness, loss of work or restrictions of work. Each secondary school completes and sends to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA 35-2-103 (1998). The district completes, signs, and mails the report to the Industrial Commission as prescribed by law. The report must be filed with the Commission within seven days of the occurrence. The Commission maintains their copy for seven years. Schools usually retain only a copy of the report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Scram report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Scram report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865987874816,,,,,,,,,,,,,,,,,,,,GRSItem-2747,,No,Exempt,,,Scram report,,,,,,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,,,No,,,,,,,,,,,,,,,,,,,01475,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,2747,,,,,,,,,,,,,,,,,,,,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,,,,,,,,"School District,Special Education",,,,,,,,,1475,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-16-4,,,,,,,,,,,,,,,,,,2008-08-26T00:00:00Z,,,,01475,,,,,,2008-12-01T00:00:00Z,,,,,,,GRS-1475,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,,,,,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,,,,Scram report,,,,,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,,,,,,,,,,,,,"SD-16-4,GRS-1475,1475,1,Scram report,Scram report,Item,Discontinued,Finalized,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,Exempt,School District,Special Education",,,,,,,,,,,,,,,,,,,,"School District,Special Education",,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-16-4,GRS-1475,1475,1,Scram report,Scram report,Item,Discontinued,Finalized,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,Exempt,School District,Special Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"School District,Special Education",1475,,,,,,,1475,This is a two-part reporting form used to collect data on special education students for entering information on the SCRAM Computer system. This form is used by individual teachers to enter in the information system annually by October 1 and December 1.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Denied requests internet log files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Denied requests internet log files,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865988923392,,,,,,,,,,,,,,,,,,,,GRSItem-2751,,No,Public,,,Denied requests internet log files,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01283,,,Discontinued,,,,,,,,,,See state schedule Transitory Tracking Records 1-73,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2751,,,,,,,,,,,,,,,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.",,,,,,,,Administrative,,,,,,,,,1283,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SD-1-35,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01283,,,,,,2002-10-01T00:00:00Z,,,,,,,GRS-1283,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (403 indicates that a request was denied or rejected), size value, and category code.",,,,Denied requests internet log f,,,,,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (403 indicates that a request was denied or rejected), size value, and category code.",,,,,,,,,,,,,"SD-1-35,GRS-1283,1283,1,Denied requests internet log files,Denied requests internet log f,Item,Discontinued,Finalized,These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.,These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-35,GRS-1283,1283,1,Denied requests internet log files,Denied requests internet log f,Item,Discontinued,Finalized,These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.,These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1283,,,,,,,1283,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (403 indicates that a request was denied or rejected), size value, and category code.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cartographic working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Cartographic working files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865993117696,,,,,,,,,,,,,,,,,,,,GRSItem-2755,,No,Public,,,Cartographic working files,,,,,,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,,,No,,,,,,,,,,,,,,,,,,,01748,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,2755,,,,,,,,,,,,,,,,,,,,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,,,,,,,,Cartographic,,,,,,,,,1748,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-3-2,,,,,,,,,,,,,,,,,,2015-01-19T00:00:00Z,,,,01748,,,,,,2006-06-01T00:00:00Z,,,,,,,GRS-1748,,,,,,,,,,,,,,,,,,,,,,,,,,2015-01-20,,,,,,,,,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,,,,Cartographic working files,,,,,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,,,,,,,,,,,,,"SG-3-2,GRS-1748,1748,1,Cartographic working files,Cartographic working files,Item,Discontinued,Finalized,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,Public,Cartographic",,,,,,,,,,,,,,,,,,,,Cartographic,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-3-2,GRS-1748,1748,1,Cartographic working files,Cartographic working files,Item,Discontinued,Finalized,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,Public,Cartographic",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cartographic,1748,,,,,,,1748,Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual fixed asset report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-73,,,,20653,,,,,,,Annual fixed asset report,,,,Item,Fixed asset records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865998360576,,,,,,,,,,,,,,,,,,,,GRSItem-2796,,No,Public,,,Annual fixed asset report,,,,,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,No,,,,,,,Fixed asset records,,,,,,,,,,,,00804,,,Discontinued,,,,,,,,,,This schedule now falls under Fixed Asset Records CO 4-6.,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2796,,,,,,,,,,,,,,,,,,,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,,,,,,Fixed Asset,,,,,,,,,804,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-4-1,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00804,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-804,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,Annual fixed asset report,,,,,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,"MUN-4-1,GRS-804,804,1,Annual fixed asset report,Annual fixed asset report,Item,Discontinued,Finalized,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-73,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-4-1,GRS-804,804,1,Annual fixed asset report,Annual fixed asset report,Item,Discontinued,Finalized,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,804,,,,,,,804,"These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20653,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Reading or chronological files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Reading or chronological files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083865998360577,,,,,,,,,,,,,,,,,,,,GRSItem-2784,,No,Public,,,Reading or chronological files,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,No,,,,,,,,,,,,,,,,,,,00757,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,2784,,,,,,,,,,,,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,Administrative,,,,,,,,,757,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-1-22,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,00757,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-757,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,Reading or chronological files,,,,,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,"MUN-1-22,GRS-757,757,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-22,GRS-757,757,1,Reading or chronological files,Reading or chronological files,Item,Discontinued,Finalized,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,757,,,,,,,757,These are duplicate copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget authorization reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Budget authorization reference files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866000457728,,,,,,,,,,,,,,,,,,,,GRSItem-2827,,No,Private,,,Budget authorization reference files,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,No,,,,,,,,,,,,,,,,,,,00864,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2827,,,,,,,,,,,,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,Payroll,,,,,,,,,864,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-8-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00864,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-864,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,Budget authorization reference,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,"MUN-8-2,GRS-864,864,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-2,GRS-864,864,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,864,,,,,,,864,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grievance and disciplinary files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1967,,,,1967,,,,,,,Grievance and disciplinary files,,,,Item,Grievance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866005700608,,,,,,,,,,,,,,,,,,,,GRSItem-2846,,No,Private,,,Grievance and disciplinary files,,,,,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",,,No,,,,,,,Grievance records,,,,,,,,,,,,00893,,,Discontinued,,,,,,,,,,See state schedule Grievance Records 11-64,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2846,,,,,,,,,,,,,,,,,,,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,Human Resources,,,,,,,,,893,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-9-9,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00893,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-893,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files document the review of grievances and appeals raised by municipal employees, except EEO complaints. These case files include witnesses' statements, reports of interviews; and hearings, examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,Grievance and disciplinary fil,,,,,"These files document the review of grievances and appeals raised by municipal employees, except EEO complaints. These case files include witnesses' statements, reports of interviews; and hearings, examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,,,,,,"MUN-9-9,GRS-893,893,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1967,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-9,GRS-893,893,1,Grievance and disciplinary files,Grievance and disciplinary fil,Item,Discontinued,Finalized,These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,893,,,,,,,893,"These files document the review of grievances and appeals raised by municipal employees, except EEO complaints. These case files include witnesses' statements, reports of interviews; and hearings, examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1967,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pawn shop receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Pawn shop receipts,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866007797760,,,,,,,,,,,,,,,,,,,,GRSItem-2881,,No,Public,,,Pawn shop receipts,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01087,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2881,,,,,,,,,,,,,,,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.",,,,,,,,Police Department,,,,,,,,,1087,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-21-38,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01087,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1087,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, merchandise type, serial number, and item description.",,,,Pawn shop receipts,,,,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, merchandise type, serial number, and item description.",,,,,,,,,,,,,"MUN-21-38,GRS-1087,1087,1,Pawn shop receipts,Pawn shop receipts,Item,Discontinued,Finalized,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.,Public,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-38,GRS-1087,1087,1,Pawn shop receipts,Pawn shop receipts,Item,Discontinued,Finalized,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.,These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1087,,,,,,,1087,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, merchandise type, serial number, and item description.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Workers' compensation claim files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1938,,,,21272,,,,,,,Workers' compensation claim files,,,,Item,Worker's compensation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866010943488,,,,,,,,,,,,,,,,,,,,GRSItem-2840,,No,Private,,,Workers' compensation claim files,,,,,,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",,,No,,,,,,,Worker's compensation case files,,,,,,,,,,,,00878,,,Discontinued,,,,,,,,,,See state schedule Worker?s Compensation Files 11-35,,,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2840,,,,,,,,,,,,,,,,,,,,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",,,,,,,,Payroll,,,,,,,,,878,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-8-16,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00878,,,,,,2013-10-01T00:00:00Z,,,,,,,GRS-878,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",,,,Workers' compensation claim fi,,,,,"All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",,,,,,,,,,,,,"MUN-8-16,GRS-878,878,1,Workers' compensation claim files,Workers' compensation claim fi,Item,Discontinued,Finalized,All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act,All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act,Private,Payroll",,,,,,,,,,,,,,,GRS-1938,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-16,GRS-878,878,1,Workers' compensation claim files,Workers' compensation claim fi,Item,Discontinued,Finalized,All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act,All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,878,,,,,,,878,"All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21272,,,,,,Inactive,
"",,,,,,"Retention changed from 'lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system' to 'until resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Stolen/recovered property lists,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-374,,,,21598,,,,,,,Stolen/recovered property lists,,,,Item,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866011992064,,,,,,,,,,,,,,,,,,,,GRSItem-2883,,No,Public,,,Stolen/recovered property lists,,,,,,"Retention changed from 'lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system' to 'until resolution of issue' to meet new language requirements.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",,,No,,,,,,,Evidence tracking records,,,,,,,,,,,,01092,,,Discontinued,,,,,,,,,,This schedule now falls under Evidence Tracking Records CO 16-58.,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2883,,,,,,,,,,,,,,,,,,,,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",,,,,,,,Police Department,,,,,,,,,1092,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-21-44,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01092,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1092,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,Stolen/recovered property list,,,,,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,,,,,,,,,,"MUN-21-44,GRS-1092,1092,1,Stolen/recovered property lists,Stolen/recovered property list,Item,Discontinued,Finalized,Retention changed from 'lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system' to 'until resolution of issue' to meet new language requirements.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,Public,Police Department",,,,,,,,,,,,,,,GRS-374,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-44,GRS-1092,1092,1,Stolen/recovered property lists,Stolen/recovered property list,Item,Discontinued,Finalized,Retention changed from 'lists become obsolete or administrative need ends\, or if on state computer system\, until expunged from system' to 'until resolution of issue' to meet new language requirements.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1092,,,,,,,1092,"These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21598,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Forms development files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Forms development files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866013040640,,,,,,,,,,,,,,,,,,,,GRSItem-2899,,No,Public,,,Forms development files,,,,,,"Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.",,,No,,,,,,,,,,,,,,,,,,,01665,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,2899,,,,,,,,,,,,,,,,,,,,"Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.",,,,,,,,Administrative,,,,,,,,,1665,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-12,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01665,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1665,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Working papers, background materials, requisitions, specifications, processing data, and control records which provide documentation to the creation and establishment of a form.",,,,Forms development files,,,,,"Working papers, background materials, requisitions, specifications, processing data, and control records which provide documentation to the creation and establishment of a form.",,,,,,,,,,,,,"SG-1-12,GRS-1665,1665,1,Forms development files,Forms development files,Item,Discontinued,Finalized,Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.,Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-12,GRS-1665,1665,1,Forms development files,Forms development files,Item,Discontinued,Finalized,Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.,Working papers\, background materials\, requisitions\, specifications\, processing data\, and control records which provide documentation to the creation and establishment of a form.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1665,,,,,,,1665,"Working papers, background materials, requisitions, specifications, processing data, and control records which provide documentation to the creation and establishment of a form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grave opening orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Grave opening orders,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866016186368,,,,,,,,,,,,,,,,,,,,GRSItem-2861,,No,Public,,,Grave opening orders,,,,,,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.",,,No,,,,,,,,,,,,,,,,,,,01002,,,Discontinued,,,,,,,,,,See county schedule Cemetery Management Records 14-44,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2861,,,,,,,,,,,,,,,,,,,,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.",,,,,,,,Cemetery,,,,,,,,,1002,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-17-4,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01002,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-1002,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received, deed number, date, lot owner's name, authorization signature, address and telephone number, name of person being interred, location of grave by plot, block, grave number, and tier.",,,,Grave opening orders,,,,,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received, deed number, date, lot owner's name, authorization signature, address and telephone number, name of person being interred, location of grave by plot, block, grave number, and tier.",,,,,,,,,,,,,"MUN-17-4,GRS-1002,1002,1,Grave opening orders,Grave opening orders,Item,Discontinued,Finalized,These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.,These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.,Public,Cemetery",,,,,,,,,,,,,,,,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-17-4,GRS-1002,1002,1,Grave opening orders,Grave opening orders,Item,Discontinued,Finalized,These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.,These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1002,,,,,,,1002,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received, deed number, date, lot owner's name, authorization signature, address and telephone number, name of person being interred, location of grave by plot, block, grave number, and tier.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction project files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866023526400,,,,,,,,,,,,,,,,,,,,GRSItem-2886,,No,Public,,,Construction project files,,,,,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",,,No,,,,,,,,,,,,,,,,,,,01159,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,2886,,,,,,,,,,,,,,,,,,,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",,,,,,,,Public Works,,,,,,,,,1159,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,MUN-23-13,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,01159,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1159,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,"These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.",,,,Construction project files,,,,,"These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.",,,,,,,,,,,,,"MUN-23-13,GRS-1159,1159,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.,These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-13,GRS-1159,1159,1,Construction project files,Construction project files,Item,Discontinued,Finalized,These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.,These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1159,,,,,,,1159,"These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Communication logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Communication logs,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866025623552,,,,,,,,,,,,,,,,,,,,GRSItem-2902,,No,Public,,,Communication logs,,,,,,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01668,,,Discontinued,,,,,,,,,,See Transitory Tracking Records 1-73,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-04,,,,,2902,,,,,,,,,,,,,,,,,,,,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",,,,,,,,Administrative,,,,,,,,,1668,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-15,,,,,,,,,,,,,,,,,,2015-06-03T00:00:00Z,,,,01668,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1668,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-04,,,,,,,,,"Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.",,,,Communication logs,,,,,"Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.",,,,,,,,,,,,,"SG-1-15,GRS-1668,1668,1,Communication logs,Communication logs,Item,Discontinued,Finalized,Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.,Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.,Public,Administrative",,,,,,,,,,,,,,,GRS-1720,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-15,GRS-1668,1668,1,Communication logs,Communication logs,Item,Discontinued,Finalized,Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.,Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1668,,,,,,,1668,"Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative policy and program records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Administrative policy and program records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866025623553,,,,,,,,,,,,,,,,,,,,GRSItem-2910,,No,Public,,,Administrative policy and program records,,,,,,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,,No,,,,,,,,,,,,,,,,,,,01677,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2910,,,,,,,,,,,,,,,,,,,,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,,,,,,,Administrative,,,,,,,,,1677,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-24,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01677,,,,,,2004-01-01T00:00:00Z,,,,,,,GRS-1677,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"Records created by agency administration to document the research, creation and application of agency programs, policies and procedures. May include correspondence, policy and program case files, and executive files documenting leadership roles and decision making processes.",,,,Administrative policy and prog,,,,,"Records created by agency administration to document the research, creation and application of agency programs, policies and procedures. May include correspondence, policy and program case files, and executive files documenting leadership roles and decision making processes.",,,,,,,,,,,,,"SG-1-24,GRS-1677,1677,1,Administrative policy and program records,Administrative policy and prog,Item,Discontinued,Finalized,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-24,GRS-1677,1677,1,Administrative policy and program records,Administrative policy and prog,Item,Discontinued,Finalized,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1677,,,,,,,1677,"Records created by agency administration to document the research, creation and application of agency programs, policies and procedures. May include correspondence, policy and program case files, and executive files documenting leadership roles and decision making processes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Routine activity schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Routine activity schedules,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866027720704,,,,,,,,,,,,,,,,,,,,GRSItem-2912,,No,Public,,,Routine activity schedules,,,,,,"Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.",,,No,,,,,,,,,,,,,,,,,,,01703,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,2912,,,,,,,,,,,,,,,,,,,,"Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.",,,,,,,,Administrative,,,,,,,,,1703,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-53,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,01703,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1703,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"Routine materials containing no substantive information, regarding daily activities such as meetings, appointments, telephone calls, and other employee activities.",,,,Routine activity schedules,,,,,"Routine materials containing no substantive information, regarding daily activities such as meetings, appointments, telephone calls, and other employee activities.",,,,,,,,,,,,,"SG-1-53,GRS-1703,1703,1,Routine activity schedules,Routine activity schedules,Item,Discontinued,Finalized,Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.,Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-53,GRS-1703,1703,1,Routine activity schedules,Routine activity schedules,Item,Discontinued,Finalized,Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.,Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1703,,,,,,,1703,"Routine materials containing no substantive information, regarding daily activities such as meetings, appointments, telephone calls, and other employee activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction project case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Construction project case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866028769280,,,,,,,,,,,,,,,,,,,,GRSItem-2937,,No,Public,,,Construction project case files,,,,,,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,,No,,,,,,,,,,,,,,,,,,,01781,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,2937,,,,,,,,,,,,,,,,,,,,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,,,,,,,Facility Management,,,,,,,,,1781,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-6-6,,,,,,,,,,,,,,,,,,2017-06-25T00:00:00Z,,,,01781,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1781,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,,,,,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,,,Construction project case file,,,,,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,,,,,,,,,,,,"SG-6-6,GRS-1781,1781,1,Construction project case files,Construction project case file,Item,Discontinued,Finalized,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-6-6,GRS-1781,1781,1,Construction project case files,Construction project case file,Item,Discontinued,Finalized,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1781,,,,,,,1781,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inter-departmental transfer requests (fi-61),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inter-departmental transfer requests (fi-61),,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866029817856,,,,,,,,,,,,,,,,,,,,GRSItem-2955,,No,Public,,,Inter-departmental transfer requests (fi-61),,,,,,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,,,No,,,,,,,,,,,,,,,,,,,01815,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2955,,,,,,,,,,,,,,,,,,,,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,,,,,,,,Financial Management,,,,,,,,,1815,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-7-26,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01815,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1815,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,,,,Inter-departmental transfer re,,,,,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,,,,,,,,,,,,,"SG-7-26,GRS-1815,1815,1,Inter-departmental transfer requests (fi-61),Inter-departmental transfer re,Item,Discontinued,Finalized,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-26,GRS-1815,1815,1,Inter-departmental transfer requests (fi-61),Inter-departmental transfer re,Item,Discontinued,Finalized,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1815,,,,,,,1815,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""vehicle sold or until obsolete"" to 'until disposition of asset' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Motor pool vehicle maintenance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1873,,,,21109,,,,,,,Motor pool vehicle maintenance files,,,,Item,Vehicle maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866029817857,,,,,,,,,,,,,,,,,,,,GRSItem-2972,,No,Public,,,Motor pool vehicle maintenance files,,,,,,"Retention wording changed from ""vehicle sold or until obsolete"" to 'until disposition of asset' to meet new language requirements.,Maintenance records\, including those relating to service and repair of state vehicles.",,,No,,,,,,,Vehicle maintenance records,,,,,,,,,,,,01868,,,Discontinued,,,,,,,,,,This schedule now falls under Vehicle Maintenance Records SG 9-14.,,,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,2972,,,,,,,,,,,,,,,,,,,,"Maintenance records\, including those relating to service and repair of state vehicles.",,,,,,,,Motor Vehicle,,,,,,,,,1868,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-9-9,,,,,,,,,,,,,,,,,,2016-01-19T00:00:00Z,,,,01868,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1868,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-20,,,,,,,,,"Maintenance records, including those relating to service and repair of state vehicles.",,,,Motor pool vehicle maintenance,,,,,"Maintenance records, including those relating to service and repair of state vehicles.",,,,,,,,,,,,,"SG-9-9,GRS-1868,1868,1,Motor pool vehicle maintenance files,Motor pool vehicle maintenance,Item,Discontinued,Finalized,Retention wording changed from ""vehicle sold or until obsolete"" to 'until disposition of asset' to meet new language requirements.,Maintenance records\, including those relating to service and repair of state vehicles.,Maintenance records\, including those relating to service and repair of state vehicles.,Public,Motor Vehicle",,,,,,,,,,,,,,,GRS-1873,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-9,GRS-1868,1868,1,Motor pool vehicle maintenance files,Motor pool vehicle maintenance,Item,Discontinued,Finalized,Retention wording changed from ""vehicle sold or until obsolete"" to 'until disposition of asset' to meet new language requirements.,Maintenance records\, including those relating to service and repair of state vehicles.,Maintenance records\, including those relating to service and repair of state vehicles.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1868,,,,,,,1868,"Maintenance records, including those relating to service and repair of state vehicles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21109,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Organizational function records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Organizational function records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866030866432,,,,,,,,,,,,,,,,,,,,GRSItem-2906,,No,Public,,,Organizational function records,,,,,,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.,This general schedule item was made obsolete in 11/2005. The information contained in this item was incorporated in general schedule item 1-19.",,,No,,,,,,,,,,,,,,,,,,,01673,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2906,,,,,,,,,,,,,,,,,,,,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.",,,,,,,,Administrative,,,,,,,,,1673,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-20,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01673,,,,,This general schedule item was made obsolete in 11/2005. The information contained in this item was incorporated in general schedule item 1-19.,1990-07-01T00:00:00Z,,,,,,,GRS-1673,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code, they are not required to be preserved or retained as a separate series.",,,,Organizational function record,,,,,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code, they are not required to be preserved or retained as a separate series.",,,,,,,,,,,,,"SG-1-20,GRS-1673,1673,1,Organizational function records,Organizational function record,Item,Discontinued,Finalized,Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.,This general schedule item was made obsolete in 11/2005. The information contained in this item was incorporated in general schedule item 1-19.,Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-20,GRS-1673,1673,1,Organizational function records,Organizational function record,Item,Discontinued,Finalized,Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.,This general schedule item was made obsolete in 11/2005. The information contained in this item was incorporated in general schedule item 1-19.,Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1673,,,,,,,1673,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code, they are not required to be preserved or retained as a separate series.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transitory files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Transitory files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866044497920,,,,,,,,,,,,,,,,,,,,GRSItem-2914,,No,Public,,,Transitory files,,,,,,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.",,,No,,,,,,,,,,,,,,,,,,,01681,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 months after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,2914,,,,,,,,,,,,,,,,,,,,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.",,,,,,,,Administrative,,,,,,,,,1681,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-30,,,,,,,,,,,,,,,,,,2014-10-20T00:00:00Z,,,,01681,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1681,,,,,,,,,,,,,,,,,,,,,,,,,,2014-10-21,,,,,,,,,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays, charity, and fund appeals, bond campaigns, and other similar papers.",,,,Transitory files,,,,,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays, charity, and fund appeals, bond campaigns, and other similar papers.",,,,,,,,,,,,,"SG-1-30,GRS-1681,1681,1,Transitory files,Transitory files,Item,Discontinued,Finalized,Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.,Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 months after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-30,GRS-1681,1681,1,Transitory files,Transitory files,Item,Discontinued,Finalized,Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.,Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1681,,,,,,,1681,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays, charity, and fund appeals, bond campaigns, and other similar papers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Under-construction plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Under-construction plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866044497921,,,,,,,,,,,,,,,,,,,,GRSItem-2939,,No,Public,,,Under-construction plans and specifications,,,,,,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,,,No,,,,,,,,,,,,,,,,,,,01786,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-27,,,,,2939,,,,,,,,,,,,,,,,,,,,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,,,,,,,,Facility Management,,,,,,,,,1786,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-6-11,,,,,,,,,,,,,,,,,,2017-03-26T00:00:00Z,,,,01786,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1786,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-27,,,,,,,,,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,,,,Under-construction plans and s,,,,,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,,,,,,,,,,,,,"SG-6-11,GRS-1786,1786,1,Under-construction plans and specifications,Under-construction plans and s,Item,Discontinued,Finalized,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-11,GRS-1786,1786,1,Under-construction plans and specifications,Under-construction plans and s,Item,Discontinued,Finalized,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1786,,,,,,,1786,Specifications used by contractors and architects as guidelines to construct previously designed buildings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Word processing files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Word processing files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866047643648,,,,,,,,,,,,,,,,,,,,GRSItem-2916,,No,Public,,,Word processing files,,,,,,"Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",,,No,,,,,,,,,,,,,,,,,,,01683,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2916,,,,,,,,,,,,,,,,,,,,"Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",,,,,,,,Administrative,,,,,,,,,1683,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01683,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1683,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",,,,Word processing files,,,,,"Documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",,,,,,,,,,,,,"SG-1-32,GRS-1683,1683,1,Word processing files,Word processing files,Item,Discontinued,Finalized,Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.,Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-32,GRS-1683,1683,1,Word processing files,Word processing files,Item,Discontinued,Finalized,Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.,Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1683,,,,,,,1683,"Documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mail control records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Mail control records,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866058129408,,,,,,,,,,,,,,,,,,,,GRSItem-2924,,No,Public,,,Mail control records,,,,,,"Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,01749,,,Discontinued,,,,,,,,,,This schedule now falls under Transitory Tracking Recorsd SG 1-73.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2924,,,,,,,,,,,,,,,,,,,,"Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).",,,,,,,,Communication,,,,,,,,,1749,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-4-1,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01749,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1749,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery, foreign, registered, certified, and parcel post).",,,,Mail control records,,,,,"Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery, foreign, registered, certified, and parcel post).",,,,,,,,,,,,,"SG-4-1,GRS-1749,1749,1,Mail control records,Mail control records,Item,Discontinued,Finalized,Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).,Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).,Public,Communication",,,,,,,,,,,,,,,GRS-1720,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-1,GRS-1749,1749,1,Mail control records,Mail control records,Item,Discontinued,Finalized,Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).,Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service\, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery\, foreign\, registered\, certified\, and parcel post).,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1749,,,,,,,1749,"Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service, including statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery, foreign, registered, certified, and parcel post).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Operating system dependent application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Operating system dependent application files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866059177984,,,,,,,,,,,,,,,,,,,,GRSItem-2933,,No,Public,,,Operating system dependent application files,,,,,,System application that is dependent upon the software.,,,No,,,,,,,,,,,,,,,,,,,01770,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2933,,,,,,,,,,,,,,,,,,,,System application that is dependent upon the software.,,,,,,,,Data Processing,,,,,,,,,1770,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-5-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01770,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1770,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,System application that is dependent upon the software.,,,,Operating system dependent app,,,,,System application that is dependent upon the software.,,,,,,,,,,,,,"SG-5-10,GRS-1770,1770,1,Operating system dependent application files,Operating system dependent app,Item,Discontinued,Finalized,System application that is dependent upon the software.,System application that is dependent upon the software.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-10,GRS-1770,1770,1,Operating system dependent application files,Operating system dependent app,Item,Discontinued,Finalized,System application that is dependent upon the software.,System application that is dependent upon the software.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1770,,,,,,,1770,System application that is dependent upon the software.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personal non-record correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Personal non-record correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866060226560,,,,,,,,,,,,,,,,,,,,GRSItem-2915,,No,,,,Personal non-record correspondence,,,,,,"Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.",,,No,,,,,,,,,,,,,,,,,,,01682,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-01-01,,,,,2915,,,,,,,,,,,,,,,,,,,,"Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.",,,,,,,,Communication,,,,,,,,,1682,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-1-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01682,,,,,,2001-01-01T00:00:00Z,,,,,,,GRS-1682,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Messages identified under UCA 63-2-103(18)(b), primarily regarding personal non-business-related notes, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper, electronic mail, or other media.",,,,Personal non-record correspond,,,,,"Messages identified under UCA 63-2-103(18)(b), primarily regarding personal non-business-related notes, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,"SG-1-31,GRS-1682,1682,1,Personal non-record correspondence,Personal non-record correspond,Item,Discontinued,Finalized,Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.,Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.,email,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-31,GRS-1682,1682,1,Personal non-record correspondence,Personal non-record correspond,Item,Discontinued,Finalized,Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.,Messages identified under UCA 63-2-103(18)(b)\, primarily regarding personal non-business-related notes\, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper\, electronic mail\, or other media.,email,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1682,,,,,,,1682,"Messages identified under UCA 63-2-103(18)(b), primarily regarding personal non-business-related notes, do not require a formal retention schedule. The recommended practice for managing this information is included as a guideline. These items may originate on paper, electronic mail, or other media.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,System documentation for permanent databases,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,System documentation for permanent databases,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866061275136,,,,,,,,,,,,,,,,,,,,GRSItem-2932,,No,Public,,,System documentation for permanent databases,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,This item was combined with Item 5-9 to create one item for permanent documentation of databases on 5/2/2006.",,,No,,,,,,,,,,,,,,,,,,,01774,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-05-02,,,,,2932,,,,,,,,,,,,,,,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,Data Processing,,,,,,,,,1774,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-5-14,,,,,,,,,,,,,,,,,,2006-05-01T00:00:00Z,,,,01774,,,,,This item was combined with Item 5-9 to create one item for permanent documentation of databases on 5/2/2006.,1990-07-01T00:00:00Z,,,,,,,GRS-1774,,,,,,,,,,,,,,,,,,,,,,,,,,2006-05-02,,,,,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,System documentation for perma,,,,,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,,,,,,"SG-5-14,GRS-1774,1774,1,System documentation for permanent databases,System documentation for perma,Item,Discontinued,Finalized,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,This item was combined with Item 5-9 to create one item for permanent documentation of databases on 5/2/2006.,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-5-14,GRS-1774,1774,1,System documentation for permanent databases,System documentation for perma,Item,Discontinued,Finalized,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,This item was combined with Item 5-9 to create one item for permanent documentation of databases on 5/2/2006.,User and operational documentation describing how an application system operates from a functional user and data processing point of view\, including records documenting data entry\, manipulation\, output and retrieval\, records necessary for using the system\, including user guides\, system or sub-system definitions\, system flowcharts\, program descriptions and documentation\, job control or work flow records\, system specifications\, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1774,,,,,,,1774,"User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is considered permanent or otherwise significant.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adding machine tapes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Adding machine tapes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866063372288,,,,,,,,,,,,,,,,,,,,GRSItem-2941,,No,Public,,,Adding machine tapes,,,,,,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,,,No,,,,,,,,,,,,,,,,,,,01792,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2941,,,,,,,,,,,,,,,,,,,,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,,,,,,,,Financial Management,,,,,,,,,1792,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-7-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01792,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1792,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,,,,Adding machine tapes,,,,,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,,,,,,,,,,,,,"SG-7-3,GRS-1792,1792,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-3,GRS-1792,1792,1,Adding machine tapes,Adding machine tapes,Item,Discontinued,Finalized,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1792,,,,,,,1792,Machine records and tabulations which are used to accumulate cost report data or for other accounting purposes and are not attached to another record series. This does NOT include routine tabulations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee travel reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Employee travel reimbursement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866064420864,,,,,,,,,,,,,,,,,,,,GRSItem-2951,,No,Public,,,Employee travel reimbursement files,,,,,,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,No,,,,,,,,,,,,,,,,,,,01807,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,2951,,,,,,,,,,,,,,,,,,,,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,,,,,,Financial Management,,,,,,,,,1807,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-7-18,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01807,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1807,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records relating to reimbursing individuals, such as travel orders, travel authorizations, per diem vouchers, transportation requests, hotel reservations, and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,Employee travel reimbursement,,,,,"Records relating to reimbursing individuals, such as travel orders, travel authorizations, per diem vouchers, transportation requests, hotel reservations, and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,"SG-7-18,GRS-1807,1807,1,Employee travel reimbursement files,Employee travel reimbursement,Item,Discontinued,Finalized,Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-18,GRS-1807,1807,1,Employee travel reimbursement files,Employee travel reimbursement,Item,Discontinued,Finalized,Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1807,,,,,,,1807,"Records relating to reimbursing individuals, such as travel orders, travel authorizations, per diem vouchers, transportation requests, hotel reservations, and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telecommunications reference voucher and billing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Telecommunications reference voucher and billing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083866065469440,,,,,,,,,,,,,,,,,,,,GRSItem-2927,,No,Public,,,Telecommunications reference voucher and billing records,,,,,,"Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.",,,No,,,,,,,,,,,,,,,,,,,01752,,,Discontinued,,,,,,,,,,Item obsolete,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2927,,,,,,,,,,,,,,,,,,,,"Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.",,,,,,,,Communication,,,,,,,,,1752,,,,,,,,2024-11-07T17:01:04.981Z,,,,,,,,,SG-4-4,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01752,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1752,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Reference copies of vouchers, bills, and invoices, relating to the installation, change, removal, and servicing of equipment.",,,,Telecommunications reference v,,,,,"Reference copies of vouchers, bills, and invoices, relating to the installation, change, removal, and servicing of equipment.",,,,,,,,,,,,,"SG-4-4,GRS-1752,1752,1,Telecommunications reference voucher and billing records,Telecommunications reference v,Item,Discontinued,Finalized,Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.,Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.,Public,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-4,GRS-1752,1752,1,Telecommunications reference voucher and billing records,Telecommunications reference v,Item,Discontinued,Finalized,Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.,Reference copies of vouchers\, bills\, and invoices\, relating to the installation\, change\, removal\, and servicing of equipment.,Public,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1752,,,,,,,1752,"Reference copies of vouchers, bills, and invoices, relating to the installation, change, removal, and servicing of equipment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Americans with disabilities act (ada) requests for accommodation,Americans with disabilities act requests for accommodations",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Americans with disabilities act (ada) accommodation requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Americans with disabilities act (ada) accommodation requests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875561373696,,,,,,,,,,,,,,,,,,,,GRSItem-21082,,No,Private,,,Americans with disabilities act (ada) accommodation requests,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.",,,No,,,,,,,,,,,,,,,,,,,01434,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,21082,,,,,,,,,,,"SG-11-58,SG-1-57",,,,,,,,,"These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.",,,,,,,,Human Resources,,,,,,,,,1434,,,,,,"GRS-1961,GRS-1707",,2024-11-07T17:01:14.243Z,,,,,,,,,SD-14-6,,,,,,,,,,,,,,,,,,,,,,01434,,,,,,2018-07-06T00:00:00Z,,,,,,,GRS-1434,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"These requests are made by individuals for disability accomodations. They include medical data about the person, accomodations made, denials, appeals, and other information about accomodation requests from service, program, or activity recipients, including applicants, employees and volunteers.",,,,Americans with disabilities ac,,,,,"These requests are made by individuals for disability accomodations. They include medical data about the person, accomodations made, denials, appeals, and other information about accomodation requests from service, program, or activity recipients, including applicants, employees and volunteers.",,,,,,,,,,,,,"SD-14-6,GRS-1434,1434,1,Americans with disabilities act (ada) accommodation requests,Americans with disabilities ac,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.,These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.,Private,Human Resources",,,,"21083,21084",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-6,GRS-1434,1434,1,Americans with disabilities act (ada) accommodation requests,Americans with disabilities ac,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.,These requests are made by individuals for disability accomodations. They include medical data about the person\, accomodations made\, denials\, appeals\, and other information about accomodation requests from service\, program\, or activity recipients\, including applicants\, employees and volunteers.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1434,,,,,,,1434,"These requests are made by individuals for disability accomodations. They include medical data about the person, accomodations made, denials, appeals, and other information about accomodation requests from service, program, or activity recipients, including applicants, employees and volunteers.",,,,,,,,,,,,,,,,,"Americans with disabilities act (ada) requests for accommodation,Americans with disabilities act requests for accommodations,SG-11-58,SG-1-57,GRS-1961,GRS-1707",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General office correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,General office correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875562422272,,,,,,,,,,,,,,,,,,,,GRSItem-21108,,No,Public,,,General office correspondence,,,,,,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",,,No,,,,,,,,,,,,,,,,,,,01693,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-04-01,,,,,21108,,,,,,,,,,,,,,,,,,,,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",,,,,,,,Communication,,,,,,,,,1693,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-1-43,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01693,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1693,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.",,,,General office correspondence,,,,,"Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.",,,,,,,,,,,,,"SG-1-43,GRS-1693,1693,3,General office correspondence,General office correspondence,Item,Discontinued,Finalized,Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.,Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.,Public,email,Communication",,,,,,,,,,,,,,,,,,,,Communication,,Appraisal Committee,,,,,3,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-43,GRS-1693,1693,3,General office correspondence,General office correspondence,Item,Discontinued,Finalized,Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.,Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.,Public,email,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1693,,,,,,,1693,"Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle assessment certificate,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-211,,,,211,,,,,,,Vehicle assessment certificate,,,,Item,Personal property and vehicle tax notice,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875565568000,,,,,,,,,,,,,,,,,,,,GRSItem-21304,,No,Public,,,Vehicle assessment certificate,,,,,,"This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.",,,No,,,,,,,Personal property and vehicle tax notice,,,,,,,,,,,,00202,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21304,,,,,,,,,,,,,,,,,,,,"This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.",,,,,,,,Assessor,,,,,,,,,202,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-11-2,,,,,,,,,,,,,,,,,,2019-02-25T00:00:00Z,,,,00202,,,,,,2018-11-30T00:00:00Z,,,,,,,GRS-202,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-25,,,,,,,,,"This is a three-part personal property tax notice for motor vehicles, trailers and campers, and boats. After payment of taxes and validation, notice becomes a vehicle receipt. This notice includes county name and year, name and address, make, model and style, vehicle identification number, year of vehicle, assessed valuation, and an indication of property type.",,,,Vehicle assessment certificate,,,,,"This is a three-part personal property tax notice for motor vehicles, trailers and campers, and boats. After payment of taxes and validation, notice becomes a vehicle receipt. This notice includes county name and year, name and address, make, model and style, vehicle identification number, year of vehicle, assessed valuation, and an indication of property type.",,,,,,,,,,,,,"CO-11-2,GRS-202,202,2,Vehicle assessment certificate,Vehicle assessment certificate,Item,Discontinued,Finalized,This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.,This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.,Public,Assessor",,,,,,,,,,,,,,,GRS-211,,,,,Assessor,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-11-2,GRS-202,202,2,Vehicle assessment certificate,Vehicle assessment certificate,Item,Discontinued,Finalized,This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.,This is a three-part personal property tax notice for motor vehicles\, trailers and campers\, and boats. After payment of taxes and validation\, notice becomes a vehicle receipt. This notice includes county name and year\, name and address\, make\, model and style\, vehicle identification number\, year of vehicle\, assessed valuation\, and an indication of property type.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,202,,,,,,,202,"This is a three-part personal property tax notice for motor vehicles, trailers and campers, and boats. After payment of taxes and validation, notice becomes a vehicle receipt. This notice includes county name and year, name and address, make, model and style, vehicle identification number, year of vehicle, assessed valuation, and an indication of property type.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,211,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified birth certificate and birth card application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1720,,,,21470,,,,,,,Certified birth certificate and birth card application,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875568713728,,,,,,,,,,,,,,,,,,,,GRSItem-21253,,No,Private,,,Certified birth certificate and birth card application,,,,,,"This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00533,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21253,,,,,,,,,,,,,,,,,,,,"This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",,,,,,,,Health,,,,,,,,,533,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-25-11,,,,,,,,,,,,,,,,,,2018-12-20T00:00:00Z,,,,00533,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-533,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-20,,,,,,,,,"This application form is used to request a certified birth certificate or birth card. It includes the name, date of birth, and city of birth of the individual whose birth certificate is being requested; the applicant's name, address, telephone number, and relationship to the individual whose birth certificate is being requested; the name, year, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",,,,Certified birth certificate an,,,,,"This application form is used to request a certified birth certificate or birth card. It includes the name, date of birth, and city of birth of the individual whose birth certificate is being requested; the applicant's name, address, telephone number, and relationship to the individual whose birth certificate is being requested; the name, year, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",,,,,,,,,,,,,"CO-25-11,GRS-533,533,1,Certified birth certificate and birth card application,Certified birth certificate an,Item,Discontinued,Finalized,This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.,This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.,Private,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-11,GRS-533,533,1,Certified birth certificate and birth card application,Certified birth certificate an,Item,Discontinued,Finalized,This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.,This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,533,,,,,,,533,"This application form is used to request a certified birth certificate or birth card. It includes the name, date of birth, and city of birth of the individual whose birth certificate is being requested; the applicant's name, address, telephone number, and relationship to the individual whose birth certificate is being requested; the name, year, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"",,,,,,Retention changed from 'after subsequent test' to 'after superseded' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Water sampling analyses records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on audit needs per the Clean Water Act. 33 U.S.C. Chapter 26 &sect;1361(c) .,,,,Water sampling analyses records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875572908032,,,,,,,,,,,,,,,,,,,,GRSItem-21305,,No,Public,,,Water sampling analyses records,,,,,,"Retention changed from 'after subsequent test' to 'after superseded' to meet new language requirements.,Retention is based on audit needs per the Clean Water Act. 33 U.S.C. Chapter 26 &sect;1361(c) .,These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.",,,No,,,,,,,,,,,,,,,,,,,01114,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after superseded, and then destroy records.",,,,,,,,,,Retention is based on audit needs per the Clean Water Act. 33 U.S.C. Chapter 26 &sect;1361(c) .,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,21305,,,,,,,,,,,,,,,,,,,,"These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.",,,,,,,,Public Utilities,,,,,,,,,1114,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,MUN-22-6,,,,,,,,,,,,,,,,,,,,,,01114,,,,,,2019-02-25T00:00:00Z,,,,,,,GRS-1114,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-25,,,,,,,,,"These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical, radiological, and bacteriological tests. Information includes details of the sample, analysis, and related records.",,,,Water sampling analyses record,,,,,"These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical, radiological, and bacteriological tests. Information includes details of the sample, analysis, and related records.",,,,,,,,,,,,,"MUN-22-6,GRS-1114,1114,1,Water sampling analyses records,Water sampling analyses record,Item,Current,Finalized,Retention changed from 'after subsequent test' to 'after superseded' to meet new language requirements.,Retention is based on audit needs per the Clean Water Act. 33 U.S.C. Chapter 26 &sect;1361(c) .,These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.,These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-6,GRS-1114,1114,1,Water sampling analyses records,Water sampling analyses record,Item,Current,Finalized,Retention changed from 'after subsequent test' to 'after superseded' to meet new language requirements.,Retention is based on audit needs per the Clean Water Act. 33 U.S.C. Chapter 26 &sect;1361(c) .,These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.,These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical\, radiological\, and bacteriological tests. Information includes details of the sample\, analysis\, and related records.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1114,,,,,,,1114,"These records verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply (raw or processed) for chemical, radiological, and bacteriological tests. Information includes details of the sample, analysis, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial audit work papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1728,,,,21409,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Financial audit work papers,,,,Item,Audit work papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875584442368,,,,,,,,,,,,,,,,,,,,GRSItem-21408,,No,,,,Financial audit work papers,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.",,,No,,,,,,,Audit work papers,,,,,,,,,,,,01845,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,21408,,,,,,,,,,,,,,,,,,,,"These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,Financial Management,,,,,,,,,1845,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-7-56,,,,,,,,,,,,,,,,,,2019-10-24T00:00:00Z,,,,01845,,,,,,2016-03-01T00:00:00Z,,,,,,,GRS-1845,,,,,,,,,,,,,,,,,,,,,,,,,,2019-10-24,,,,,,,,,"These records contain the audit results and evidence supporting the final report, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,Financial audit work papers,,,,,"These records contain the audit results and evidence supporting the final report, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,,,,,,"SG-7-56,GRS-1845,1845,1,Financial audit work papers,Financial audit work papers,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,Financial Management",,,,,,,,,,,,,,,GRS-1728,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-56,GRS-1845,1845,1,Financial audit work papers,Financial audit work papers,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements\, client-prepared documents\, analysis\, data\, and correspondence which documents the performance of audits and their conclusions.,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1845,,,,,,,1845,"These records contain the audit results and evidence supporting the final report, and provide a link between the field work and the auditor's report. Work papers collected during the course of the audit include financial statements, client-prepared documents, analysis, data, and correspondence which documents the performance of audits and their conclusions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21409,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special assessment project administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,Special assessment project administrative records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Retention is based on Utah Code 11-42-401(7)(a) and 11-42-406(1)(a)(ii)(2019).,,,,,,1815083875587588096,,,,,,,,,,,,,,,,,,,,GRSItem-21427,,No,,,,Special assessment project administrative records,,,,,,"The value of these records is based on their usefulness for carrying out the agency's current business.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.,Retention is based on Utah Code 11-42-401(7)(a) and 11-42-406(1)(a)(ii)(2019).",,,No,,,,,,,,,,,,,,,,,,,16554,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,The value of these records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2019-12-23,,,,,21427,,,,,,,,,,,,,,,,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.",,,,,,,,Clerk,,,,,,,,,16554,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16554,,,,,,2019-12-23T00:00:00Z,,,,,,,GRS-16554,,,,,,,,,,,,,,,,,,,,,,,,,,2019-12-23,,,,,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area, improvements, recommendations, protests, appeals, and related records. Project governance records are not included in this schedule.",,,,Special assessment project adm,,,,,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area, improvements, recommendations, protests, appeals, and related records. Project governance records are not included in this schedule.",,,,,,,,,,,,,"GRS-16554,16554,1,Special assessment project administrative records,Special assessment project adm,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.,Retention is based on Utah Code 11-42-401(7)(a) and 11-42-406(1)(a)(ii)(2019).,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Records Management Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16554,16554,1,Special assessment project administrative records,Special assessment project adm,Item,Current,Finalized,The value of these records is based on their usefulness for carrying out the agency's current business.,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.,Retention is based on Utah Code 11-42-401(7)(a) and 11-42-406(1)(a)(ii)(2019).,Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area\, improvements\, recommendations\, protests\, appeals\, and related records. Project governance records are not included in this schedule.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,16554,,,,,,,16554,"Special assessments are charges levied against a specific geographic area for specific benefits from public projects. The records document the process of designating the assessment area, improvements, recommendations, protests, appeals, and related records. Project governance records are not included in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public treasurers' deposit and investment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Public treasurers' deposit and investment reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875590733824,,,,,,,,,,,,,,,,,,,,GRSItem-21460,,No,,,,Public treasurers' deposit and investment reports,,,,,,"These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.",,,No,,,,,,,,,,,,,,,,,,,16581,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-26,,,,,21460,,,,,,,,,,,,,,,,,,,,"These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.",,,,,,,,,,,,,,,,,16581,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16581,,,,,,2020-10-26T00:00:00Z,,,,,,,GRS-16581,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-26,,,,,,,,,"These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity, as well as the nature and extent of its interest rate contracts.",,,,Public treasurers' deposit and,,,,,"These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity, as well as the nature and extent of its interest rate contracts.",,,,,,,,,,,,,"GRS-16581,16581,Public treasurers' deposit and investment reports,Public treasurers' deposit and,Item,Current,Finalized,These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.,These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.",,,,,,,,,,,,,,,,,,,,,,State Records Committee,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16581,16581,Public treasurers' deposit and investment reports,Public treasurers' deposit and,Item,Current,Finalized,These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.,These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity\, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity\, as well as the nature and extent of its interest rate contracts.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16581,,,,,,,16581,"These are reports filed bi-annually by public treasurers with the State Money Management Council regarding deposits and investments of the governmental entity, per Utah Code 51-7-15(3)(2019). Records contain information about the deposits and investments of the governmental entity, as well as the nature and extent of its interest rate contracts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Transportation records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Transportation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,,,,Transportation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875591782401,,,,,,,,,,,,,,,,,,,,GRSItem-20933,,No,Public,,,Transportation records,,,,,,"These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.",,,No,,,,,,,,,,,,,,,,,,,00726,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20933,,,,,,,,,,,MUN-27-5,,,,,,,,,"These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.",,,,,,,,Geospatial Data Sets,,,,,,,,,726,,,,,,GRS-1247,,2024-11-07T17:01:14.275Z,,,,,,,,,CO-32-5,,,,,,,,,,,,,,,,,,,,,,00726,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-726,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These geospatial records contain information pertaining to transportation routes. These include street centerlines, street locations, street names, and railroad routes.",,,,Transportation records,,,,,"These geospatial records contain information pertaining to transportation routes. These include street centerlines, street locations, street names, and railroad routes.",,,,,,,,,,,,,"CO-32-5,GRS-726,726,1,Transportation records,Transportation records,Item,Current,Finalized,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.,These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.,Public,Geospatial Data Sets",,,,20934,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-32-5,GRS-726,726,1,Transportation records,Transportation records,Item,Current,Finalized,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.,These geospatial records contain information pertaining to transportation routes. These include street centerlines\, street locations\, street names\, and railroad routes.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,726,,,,,,,726,"These geospatial records contain information pertaining to transportation routes. These include street centerlines, street locations, street names, and railroad routes.",,,,,,,,,,,,,,,,,"Transportation records,MUN-27-5,GRS-1247",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""after a deed of sale is recorded"" changed to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Real property sale files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1403,,,,21230,,,These records are historical as they establish the chain of title.,,,,Real property sale files,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875632676864,,,,,,,,,,,,,,,,,,,,GRSItem-21241,,No,Public,,,Real property sale files,,,,,,"Retention wording ""after a deed of sale is recorded"" changed to ""after final action"" to meet new language requirements.,These records are historical as they establish the chain of title.,Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.",,,No,,,,,,,Real property files,,,,,,,,,,,,01994,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 6 years after final action. Transfer records to the archives.,,,,,,,,,,These records are historical as they establish the chain of title.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21241,,,,,,,,,,,,,,,,,,,,"Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.",,,,,,,,Facility Management,,,,,,,,,1994,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-14-3,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,01994,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1994,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"Records which document the transfer of state owned real estate to non-state ownership, whether by transfer, trade, sale, or donation.",,,,Real property sale files,,,,,"Records which document the transfer of state owned real estate to non-state ownership, whether by transfer, trade, sale, or donation.",,,,,,,,,,,,,"SG-14-3,GRS-1994,1994,1,Real property sale files,Real property sale files,Item,Discontinued,Finalized,Retention wording ""after a deed of sale is recorded"" changed to ""after final action"" to meet new language requirements.,These records are historical as they establish the chain of title.,Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.,Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1403,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 6 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-14-3,GRS-1994,1994,1,Real property sale files,Real property sale files,Item,Discontinued,Finalized,Retention wording ""after a deed of sale is recorded"" changed to ""after final action"" to meet new language requirements.,These records are historical as they establish the chain of title.,Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.,Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1994,,,,,,,1994,"Records which document the transfer of state owned real estate to non-state ownership, whether by transfer, trade, sale, or donation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21230,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Data processing planning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-746,,,,21269,,,,,,,Data processing planning records,,,,Item,Feasibility studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875634774016,,,,,,,,,,,,,,,,,,,,GRSItem-21268,,No,Public,,,Data processing planning records,,,,,,"Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.",,,No,,,,,,,Feasibility studies,,,,,,,,,,,,01767,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21268,,,,,,,,,,,,,,,,,,,,"Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.",,,,,,,,Data Processing,,,,,,,,,1767,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-5-7,,,,,,,,,,,,,,,,,,2019-01-02T00:00:00Z,,,,01767,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1767,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-02,,,,,,,,,"Records created and used in the development, redesign, or modification of an automated system or application, including project management records, status reports, system or subsystem specifications, user requirements and specifications, and memoranda and correspondence. May also include studies, analyses, and short-range plans.",,,,Data processing planning recor,,,,,"Records created and used in the development, redesign, or modification of an automated system or application, including project management records, status reports, system or subsystem specifications, user requirements and specifications, and memoranda and correspondence. May also include studies, analyses, and short-range plans.",,,,,,,,,,,,,"SG-5-7,GRS-1767,1767,1,Data processing planning records,Data processing planning recor,Item,Discontinued,Finalized,Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.,Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.,Public,Data Processing",,,,,,,,,,,,,,,GRS-746,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-5-7,GRS-1767,1767,1,Data processing planning records,Data processing planning recor,Item,Discontinued,Finalized,Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.,Records created and used in the development\, redesign\, or modification of an automated system or application\, including project management records\, status reports\, system or subsystem specifications\, user requirements and specifications\, and memoranda and correspondence. May also include studies\, analyses\, and short-range plans.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1767,,,,,,,1767,"Records created and used in the development, redesign, or modification of an automated system or application, including project management records, status reports, system or subsystem specifications, user requirements and specifications, and memoranda and correspondence. May also include studies, analyses, and short-range plans.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21269,,,,,,Inactive,
"",,,,,,"Retention wording ""clerk leaves office"" changed to ""separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,County clerk's bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-305,,,,21080,,,,,,,County clerk's bonds,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875637919745,,,,,,,,,,,,,,,,,,,,GRSItem-21270,,No,Public,,,County clerk's bonds,,,,,,"Retention wording ""clerk leaves office"" changed to ""separation"" to meet new language requirements.,These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).",,,No,,,,,,,,,,,,,,,,,,,00388,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21270,,,,,,,,,,,,,,,,,,,,"These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).",,,,,,,,Bonds and Bonding,,,,,,,,,388,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-18-1,,,,,,,,,,,,,,,,,,2019-01-02T00:00:00Z,,,,00388,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-388,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-02,,,,,,,,,"These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).",,,,County clerk's bonds,,,,,"These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).",,,,,,,,,,,,,"CO-18-1,GRS-388,388,1,County clerk's bonds,County clerk's bonds,Item,Discontinued,Finalized,Retention wording ""clerk leaves office"" changed to ""separation"" to meet new language requirements.,These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).,These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).,Public,Bonds and Bonding",,,,,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-18-1,GRS-388,388,1,County clerk's bonds,County clerk's bonds,Item,Discontinued,Finalized,Retention wording ""clerk leaves office"" changed to ""separation"" to meet new language requirements.,These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).,These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,388,,,,,,,388,"These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA?17-16-11?(2007)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Recorded surveys,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Recorded surveys and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specificlaly,?Utah Code 17-23-17(5)(2019).",,,,Recorded surveys and index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875638968320,,,,,,,,,,,,,,,,,,,,GRSItem-21292,,No,Public,,,Recorded surveys and index,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specificlaly\,?Utah Code 17-23-17(5)(2019).,These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,00384,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specificlaly\,?Utah Code 17-23-17(5)(2019).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21292,,,,,,,,,,,CO-17-9,,,,,,,,,"These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.",,,,,,,,Surveyor,,,,,,,,,384,,,,,,GRS-383,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-17-10,,,,,,,,,,,,,,,,,,,,,,00384,,,,,,2019-01-30T00:00:00Z,,,,,,,GRS-384,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-30,,,,,,,,,"These are recorded surveys, drawings, maps, and narratives that establish private property, rights-of-way, and boundary monuments. Information may include monuments, state plane grid coordinates, surveyor's notes, and related records. Indexes are included in this schedule.",,,,Recorded surveys and index,,,,,"These are recorded surveys, drawings, maps, and narratives that establish private property, rights-of-way, and boundary monuments. Information may include monuments, state plane grid coordinates, surveyor's notes, and related records. Indexes are included in this schedule.",,,,,,,,,,,,,"CO-17-10,GRS-384,384,2,Recorded surveys and index,Recorded surveys and index,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specificlaly\,?Utah Code 17-23-17(5)(2019).,These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.,These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.,Public,Surveyor",,,,21291,,,,,,,,,,,,,,,,Surveyor,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-17-10,GRS-384,384,2,Recorded surveys and index,Recorded surveys and index,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specificlaly\,?Utah Code 17-23-17(5)(2019).,These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.,These are recorded surveys\, drawings\, maps\, and narratives that establish private property\, rights-of-way\, and boundary monuments. Information may include monuments\, state plane grid coordinates\, surveyor's notes\, and related records. Indexes are included in this schedule.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,384,,,,,,,384,"These are recorded surveys, drawings, maps, and narratives that establish private property, rights-of-way, and boundary monuments. Information may include monuments, state plane grid coordinates, surveyor's notes, and related records. Indexes are included in this schedule.",,,,,,,,,,,,,,,,,"Recorded surveys,CO-17-9,GRS-383",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building permit registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-289,,,,21387,,,These records have historical value as they document the development of infrastructure.,,,,Building permit registers,,,,Item,Business license registers and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875641065472,,,,,,,,,,,,,,,,,,,,GRSItem-21303,,No,Public,,,Building permit registers,,,,,,"These records have historical value as they document the development of infrastructure.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,,No,,,,,,,Business license registers and indexes,,,,,,,,,,,,00440,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value as they document the development of infrastructure.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21303,,,,,,,,,,,,,,,,,,,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,,,,,,,Building Inspection,,,,,,,,,440,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-21-3,,,,,,,,,,,,,,,,,,2019-02-22T00:00:00Z,,,,00440,,,,,,2018-07-20T00:00:00Z,,,,,,,GRS-440,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-22,,,,,,,,,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,Building permit registers,,,,,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,,,,,,,,,,"CO-21-3,GRS-440,440,2,Building permit registers,Building permit registers,Item,Discontinued,Finalized,These records have historical value as they document the development of infrastructure.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-289,,,,,Building Inspection,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-21-3,GRS-440,440,2,Building permit registers,Building permit registers,Item,Discontinued,Finalized,These records have historical value as they document the development of infrastructure.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,440,,,,,,,440,"These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21387,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grantors' and grantees' index (party or single name index),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Grantors' and grantees' index (party or single name index),,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875653648384,,,,,,,,,,,,,,,,,,,,GRSItem-21369,,No,Public,,,Grantors' and grantees' index (party or single name index),,,,,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).",,,No,,,,,,,County official records,,,,,,,,,,,,00299,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21369,,,,,,,,,,,,,,,,,,,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).",,,,,,,,Recorder,,,,,,,,,299,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-15-10,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00299,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-299,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of recording, kind of instrument, the book and page and entry number in which it is recorded, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).",,,,Grantors' and grantees' index,,,,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of recording, kind of instrument, the book and page and entry number in which it is recorded, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).",,,,,,,,,,,,,"CO-15-10,GRS-299,299,1,Grantors' and grantees' index (party or single name index),Grantors' and grantees' index,Item,Discontinued,Finalized,These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).,These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-10,GRS-299,299,1,Grantors' and grantees' index (party or single name index),Grantors' and grantees' index,Item,Discontinued,Finalized,These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).,These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,299,,,,,,,299,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of recording, kind of instrument, the book and page and entry number in which it is recorded, and a brief description"" (UCA 17-21-6(1)(b)?(2011)). The grantee's index contains the same information, but is alphabetical by each grantee (UCA?17-21-6(1)(c)?(2011)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fee and entry records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-305,,,,21080,,,,,,,Fee and entry records,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875663085568,,,,,,,,,,,,,,,,,,,,GRSItem-21367,,No,Public,,,Fee and entry records,,,,,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",,,No,,,,,,,County official records,,,,,,,,,,,,00297,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21367,,,,,,,,,,,,,,,,,,,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",,,,,,,,Recorder,,,,,,,,,297,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-15-8,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00297,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-297,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording, names of parties, recordation date and time, a brief description, and entry number.",,,,Fee and entry records,,,,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording, names of parties, recordation date and time, a brief description, and entry number.",,,,,,,,,,,,,"CO-15-8,GRS-297,297,1,Fee and entry records,Fee and entry records,Item,Discontinued,Finalized,These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.,These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-8,GRS-297,297,1,Fee and entry records,Fee and entry records,Item,Discontinued,Finalized,These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.,These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,297,,,,,,,297,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording, names of parties, recordation date and time, a brief description, and entry number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Professional certificates and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Professional certificates and indexes,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875664134144,,,,,,,,,,,,,,,,,,,,GRSItem-21375,,No,Public,,,Professional certificates and indexes,,,,,,"These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",,,No,,,,,,,County official records,,,,,,,,,,,,00308,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21375,,,,,,,,,,,,,,,,,,,,"These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",,,,,,,,Recorder,,,,,,,,,308,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-15-19,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00308,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-308,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are professional certificates recorded with the county recorder. The index includes name, book and page, entry number, date of recording, and date of issuance of certificate.",,,,Professional certificates and,,,,,"These are professional certificates recorded with the county recorder. The index includes name, book and page, entry number, date of recording, and date of issuance of certificate.",,,,,,,,,,,,,"CO-15-19,GRS-308,308,1,Professional certificates and indexes,Professional certificates and,Item,Discontinued,Finalized,These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.,These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-19,GRS-308,308,1,Professional certificates and indexes,Professional certificates and,Item,Discontinued,Finalized,These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.,These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,308,,,,,,,308,"These are professional certificates recorded with the county recorder. The index includes name, book and page, entry number, date of recording, and date of issuance of certificate.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Business license registers and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Business license registers and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875664134145,,,,,,,,,,,,,,,,,,,,GRSItem-21387,,No,,,,Business license registers and indexes,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.",,,No,,,,,,,,,,,,,,,,,,,00289,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21387,,,,,,,,,,,,,,,,,,,,"These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.",,,,,,,,Clerk,,,,,,,,,289,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-46,,,,,,,,,,,,,,,,,,,,,,00289,,,,,,2019-08-20T00:00:00Z,,,,,,,GRS-289,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-20,,,,,,,,,"These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued, applicant, address, business name, and date.",,,,Business license registers and,,,,,"These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued, applicant, address, business name, and date.",,,,,,,,,,,,,"CO-14-46,GRS-289,289,4,Business license registers and indexes,Business license registers and,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.,These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,4,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-46,GRS-289,289,4,Business license registers and indexes,Business license registers and,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.,These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued\, applicant\, address\, business name\, and date.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,289,,,,,,,289,"These records are a register or index of licensed businesses operating within municipal or county boundaries. Information includes the type of license issued, applicant, address, business name, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mortgage records and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Mortgage records and indexes,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875667279873,,,,,,,,,,,,,,,,,,,,GRSItem-21373,,No,Public,,,Mortgage records and indexes,,,,,,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",,,No,,,,,,,County official records,,,,,,,,,,,,00304,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21373,,,,,,,,,,,,,,,,,,,,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",,,,,,,,Recorder,,,,,,,,,304,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-15-15,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00304,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-304,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are legal instruments recorded by the county recorder concerning all ""mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the ""Official records.""",,,,Mortgage records and indexes,,,,,"These are legal instruments recorded by the county recorder concerning all ""mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the ""Official records.""",,,,,,,,,,,,,"CO-15-15,GRS-304,304,1,Mortgage records and indexes,Mortgage records and indexes,Item,Discontinued,Finalized,These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records."",These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records."",Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-15,GRS-304,304,1,Mortgage records and indexes,Mortgage records and indexes,Item,Discontinued,Finalized,These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records."",These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records."",Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,304,,,,,,,304,"These are legal instruments recorded by the county recorder concerning all ""mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d,e) (2011)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the ""Official records.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Municipal campaign financial disclosure statement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-282,,,,21386,,,These records have long-term research value.,,,,Municipal campaign financial disclosure statement files,,,,Item,Campaign financial disclosure statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875669377024,,,,,,,,,,,,,,,,,,,,GRSItem-21385,,No,Public,,,Municipal campaign financial disclosure statement files,,,,,,"These records have long-term research value.,These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",,,No,,,,,,,Campaign financial disclosure statements,,,,,,,,,,,,01011,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have long-term research value.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,21385,,,,,,,,,,,,,,,,,,,,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",,,,,,,,Clerk,,,,,,,,,1011,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,MUN-18-3,,,,,,,,,,,,,,,,,,2019-08-13T00:00:00Z,,,,01011,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1011,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-13,,,,,,,,,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50, the donor's name, and amount; and for each expenditure, the name of the recipient, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10,000 or more, establishing campaign finance disclosure requirements for candidates for municipal offices.",,,,Municipal campaign financial,,,,,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50, the donor's name, and amount; and for each expenditure, the name of the recipient, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10,000 or more, establishing campaign finance disclosure requirements for candidates for municipal offices.",,,,,,,,,,,,,"MUN-18-3,GRS-1011,1011,1,Municipal campaign financial disclosure statement files,Municipal campaign financial,Item,Discontinued,Finalized,These records have long-term research value.,These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.,These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.,Public,Clerk",,,,,,,,,,,,,,,GRS-282,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-3,GRS-1011,1011,1,Municipal campaign financial disclosure statement files,Municipal campaign financial,Item,Discontinued,Finalized,These records have long-term research value.,These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.,These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1011,,,,,,,1011,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50, the donor's name, and amount; and for each expenditure, the name of the recipient, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10,000 or more, establishing campaign finance disclosure requirements for candidates for municipal offices.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21386,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Military service records and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-305,,,,21080,,,,,,,Military service records and index,,,,Item,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875673571328,,,,,,,,,,,,,,,,,,,,GRSItem-21370,,No,Public,,,Military service records and index,,,,,,"These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.",,,No,,,,,,,County official records,,,,,,,,,,,,00300,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21370,,,,,,,,,,,,,,,,,,,,"These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.",,,,,,,,Recorder,,,,,,,,,300,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-15-11,,,,,,,,,,,,,,,,,,2019-07-16T00:00:00Z,,,,00300,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-300,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-16,,,,,,,,,"These are ""discharges from the military, naval, or marine service of the United States . . . any and all citations, and decorations of honor to a person while the person was in the military, naval, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.",,,,Military service records and i,,,,,"These are ""discharges from the military, naval, or marine service of the United States . . . any and all citations, and decorations of honor to a person while the person was in the military, naval, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.",,,,,,,,,,,,,"CO-15-11,GRS-300,300,1,Military service records and index,Military service records and i,Item,Discontinued,Finalized,These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.,These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.,Public,Recorder",,,,,,,,,,,,,,,GRS-305,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-11,GRS-300,300,1,Military service records and index,Military service records and i,Item,Discontinued,Finalized,These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.,These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,300,,,,,,,300,"These are ""discharges from the military, naval, or marine service of the United States . . . any and all citations, and decorations of honor to a person while the person was in the military, naval, marine service of the United States"" is recorded with the county recorder (UCA 17-21-14 (2003)). An alphabetical name index is also maintained.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21080,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Passport application transmittal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Passport application transmittal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875674619905,,,,,,,,,,,,,,,,,,,,GRSItem-21392,,No,Private,,,Passport application transmittal records,,,,,,",These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00283,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,21392,,,,,,,,,,,,,,,,,,,,"These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.",,,,,,,,Clerk,,,,,,,,,283,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-40,,,,,,,,,,,,,,,,,,,,,,00283,,,,,,2019-08-29T00:00:00Z,,,,,,,GRS-283,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-29,,,,,,,,,"These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant, transmittal and fee details, and related records.",,,,Passport application transmitt,,,,,"These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant, transmittal and fee details, and related records.",,,,,,,,,,,,,"CO-14-40,GRS-283,283,1,Passport application transmittal records,Passport application transmitt,Item,Current,Finalized,,These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.,These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.,Private,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-40,GRS-283,283,1,Passport application transmittal records,Passport application transmitt,Item,Current,Finalized,,These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.,These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant\, transmittal and fee details\, and related records.,Private,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,283,,,,,,,283,"These records document the applications received and fees collected for passports on behalf of the federal government.&nbsp; Information includes applicant, transmittal and fee details, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,County franchise records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,,,,,County franchise records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875675668480,,,,,,,,,,,,,,,,,,,,GRSItem-21412,,No,Public,,,County franchise records,,,,,,"These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.",,,No,,,,,,,,,,,,,,,,,,,00264,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21412,,,,,,,,,,,,,,,,,,,,"These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.",,,,,,,,Clerk,,,,,,,,,264,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-21,,,,,,,,,,,,,,,,,,,,,,00264,,,,,,2019-11-15T00:00:00Z,,,,,,,GRS-264,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-15,,,,,,,,,"These records document franchises granted by the county commission. Information includes the purpose of the franchise, the amount of bond, and related details.",,,,County franchise records,,,,,"These records document franchises granted by the county commission. Information includes the purpose of the franchise, the amount of bond, and related details.",,,,,,,,,,,,,"CO-14-21,GRS-264,264,1,County franchise records,County franchise records,Item,Current,Finalized,These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.,These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-21,GRS-264,264,1,County franchise records,County franchise records,Item,Current,Finalized,These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.,These records document franchises granted by the county commission. Information includes the purpose of the franchise\, the amount of bond\, and related details.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,264,,,,,,,264,"These records document franchises granted by the county commission. Information includes the purpose of the franchise, the amount of bond, and related details.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Meter reading records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Meter reading records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875680911360,,,,,,,,,,,,,,,,,,,,GRSItem-21466,,No,Public,,,Meter reading records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",,,No,,,,,,,,,,,,,,,,,,,01130,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,21466,,,,,,,,,,,,,,,,,,,,"These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",,,,,,,,Public Utilities,,,,,,,,,1130,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,MUN-22-22,,,,,,,,,,,,,,,,,,,,,,01130,,,,,,2021-02-23T00:00:00Z,,,,,,,GRS-1130,,,,,,,,,,,,,,,,,,,,,,,,,,2021-02-23,,,,,,,,,"These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.",,,,Meter reading records,,,,,"These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.",,,,,,,,,,,,,"MUN-22-22,GRS-1130,1130,1,Meter reading records,Meter reading records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.,These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.,Public,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-22,GRS-1130,1130,1,Meter reading records,Meter reading records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.,These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1130,,,,,,,1130,"These records document the readings of utility meters by municipal or other government employees to ascertain customer utility usage. They are used for billing purposes as stipulated by a service agreement. Information may include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Greenbelt applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actiosn on individuals, communities, and the natural and man-made environment.",,,,Greenbelt applications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875683008512,,,,,,,,,,,,,,,,,,,,GRSItem-21384,,No,Public,,,Greenbelt applications,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.",,,No,,,,,,,,,,,,,,,,,,,00204,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-10-01,,,,,21384,,,,,,,,,,,,,,,,,,,,"The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.",,,,,,,,Assessor,,,,,,,,,204,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-11-4,,,,,,,,,,,,,,,,,,,,,,00204,,,,,,2019-08-09T00:00:00Z,,,,,,,GRS-204,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-09,,,,,,,,,"The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application, production records, and the final notarized application.",,,,Greenbelt applications,,,,,"The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application, production records, and the final notarized application.",,,,,,,,,,,,,"CO-11-4,GRS-204,204,2,Greenbelt applications,Greenbelt applications,Item,Current,Finalized,These records have historical value based on their evidence of significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.,The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.,Public,Assessor",,,,,,,,,,,,,,,,,,,,Assessor,,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain for 5 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-11-4,GRS-204,204,2,Greenbelt applications,Greenbelt applications,Item,Current,Finalized,These records have historical value based on their evidence of significant effects of governmental programs and actiosn on individuals\, communities\, and the natural and man-made environment.,The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.,The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application.,Public,Assessor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Assessor,204,,,,,,,204,"The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application, production records, and the final notarized application.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle registration certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-16558,,,,21403,,,These records have administrative value as long as the governmental entity owns the vehicle.,,,,Vehicle registration certificates,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875686154241,,,,,,,,,,,,,,,,,,,,GRSItem-21414,,No,Public,,,Vehicle registration certificates,,,,,,"These records have administrative value as long as the governmental entity owns the vehicle.,These motor vehicle registration forms document ownership.",,,No,,,,,,,Vehicle ownership records,,,,,,,,,,,,00118,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,These records have administrative value as long as the governmental entity owns the vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-30,,,,,21414,,,,,,,,,,,,,,,,,,,,These motor vehicle registration forms document ownership.,,,,,,,,Maintenance,,,,,,,,,118,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-6-11,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,00118,,,,,,2018-04-30T00:00:00Z,,,,,,,GRS-118,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,These motor vehicle registration forms document ownership.,,,,Vehicle registration certifica,,,,,These motor vehicle registration forms document ownership.,,,,,,,,,,,,,"CO-6-11,GRS-118,118,3,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,These records have administrative value as long as the governmental entity owns the vehicle.,These motor vehicle registration forms document ownership.,These motor vehicle registration forms document ownership.,Public,cars,vehicles,Maintenance",,,,,,,,,,,,,,,GRS-16558,,,,,Maintenance,,Appraisal Committee,,,,,3,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-11,GRS-118,118,3,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,These records have administrative value as long as the governmental entity owns the vehicle.,These motor vehicle registration forms document ownership.,These motor vehicle registration forms document ownership.,Public,cars,vehicles,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,118,,,,,,,118,These motor vehicle registration forms document ownership.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21403,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after vehicle leaves custody"" to 'after disposition of asset' to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,Motor pool release files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-16558,,,,21403,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Motor pool release files,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,"vehicles,cars",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875687202816,,,,,,,,,,,,,,,,,,,,GRSItem-21415,,No,Public,,,Motor pool release files,,,,,,"Retention wording changed from ""after vehicle leaves custody"" to 'after disposition of asset' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.",,,No,,,,,,,Vehicle ownership records,,,,,,,,,,,,01867,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years after disposition of asset, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21415,,,,,,,,,,,,,,,,,,,,"Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.",,,,,,,,Motor Vehicle,,,,,,,,,1867,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-9-8,,,,,,,,,,,,,,,,,,2019-11-18T00:00:00Z,,,,01867,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1867,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-18,,,,,,,,,"Records relating to the transfer, sale, donation, or exchange of government owned vehicles.",,,,Motor pool release files,,,,,"Records relating to the transfer, sale, donation, or exchange of government owned vehicles.",,,,,,,,,,,,,"SG-9-8,GRS-1867,1867,1,Motor pool release files,Motor pool release files,Item,Discontinued,Finalized,Retention wording changed from ""after vehicle leaves custody"" to 'after disposition of asset' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.,Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.,Public,vehicles,cars,Motor Vehicle",,,,,,,,,,,,,,,GRS-16558,,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-8,GRS-1867,1867,1,Motor pool release files,Motor pool release files,Item,Discontinued,Finalized,Retention wording changed from ""after vehicle leaves custody"" to 'after disposition of asset' to meet new retention language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.,Records relating to the transfer\, sale\, donation\, or exchange of government owned vehicles.,Public,vehicles,cars,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1867,,,,,,,1867,"Records relating to the transfer, sale, donation, or exchange of government owned vehicles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21403,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fitness for duty evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1968,,,,21462,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Fitness for duty evaluations,,,,Item,Employee health and medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,First responder,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875691397120,,,,,,,,,,,,,,,,,,,,GRSItem-21461,,No,Controlled,,,Fitness for duty evaluations,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,Records which contain any medical or psychological information used to determine an employee's fitness for duty.",,,No,,,,,,,Employee health and medical records,,,,,,,,,,,,01962,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,21461,,,,,,,,,,,,,,,,,,,,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,,,,,,,,"Human Resources,Law Enforcement",,,,,,,,,1962,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,SG-11-59,,,,,,,,,,,,,,,,,,2020-12-14T00:00:00Z,,,,01962,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1962,,,,,,,,,,,,,,,,,,,,,,,,,,2020-12-14,,,,,,,,,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,,,,Fitness for duty evaluations,,,,,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,,,,,,,,,,,,,"SG-11-59,GRS-1962,1962,1,Fitness for duty evaluations,Fitness for duty evaluations,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,Controlled,First responder,Human Resources,Law Enforcement",,,,,,,,,,,,,,,GRS-1968,,,,,"Human Resources,Law Enforcement",,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-59,GRS-1962,1962,1,Fitness for duty evaluations,Fitness for duty evaluations,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,Controlled,First responder,Human Resources,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Human Resources,Law Enforcement",1962,,,,,,,1962,Records which contain any medical or psychological information used to determine an employee's fitness for duty.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21462,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State treasurer's pooled investment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,State treasurer's pooled investment reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875692445696,,,,,,,,,,,,,,,,,,,,GRSItem-21459,,No,Public,,,State treasurer's pooled investment reports,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.",,,No,,,,,,,,,,,,,,,,,,,00827,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,21459,,,,,,,,,,,,,,,,,,,,"These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.",,,,,,,,Financial Management,,,,,,,,,827,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,MUN-5-19,,,,,,,,,,,,,,,,,,,,,,00827,,,,,,2020-10-28T00:00:00Z,,,,,,,GRS-827,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-28,,,,,,,,,"These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities, investments, and performance of the State Treasurer's office on behalf of that entity.",,,,State treasurer's accounting s,,,,,"These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities, investments, and performance of the State Treasurer's office on behalf of that entity.",,,,,,,,,,,,,"MUN-5-19,GRS-827,827,1,State treasurer's pooled investment reports,State treasurer's accounting s,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.,These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-19,GRS-827,827,1,State treasurer's pooled investment reports,State treasurer's accounting s,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.?,These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.,These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested\, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities\, investments\, and performance of the State Treasurer's office on behalf of that entity.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,827,,,,,,,827,"These are reports issued by the State Treasurer no less often than quarterly to each entity that deposits monies with the State Treasurer to be invested, per the State Money Management Act (Utah Code 51-7-9 (1984)). The reports detail deposits made by the participating entity as well as the activities, investments, and performance of the State Treasurer's office on behalf of that entity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Municipal officers' and employees' ethics act records,County public disclosure statements",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Conflict of interest records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Conflict of interest records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875698737152,,,,,,,,,,,,,,,,,,,,GRSItem-21473,,No,Private,,,Conflict of interest records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.",,,No,,,,,,,,,,,,,,,,,,,01911,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,21473,,,,,,,,,,,"MUN-9-36,CO-8-30",,,,,,,,,"These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.",,,,,,,,Human Resources,,,,,,,,,1911,,,,,,"GRS-920,GRS-174",,2024-11-07T17:01:14.243Z,,,,,,,,,SG-11-6,,,,,,,,,,,,,,,,,,,,,,01911,,,,,,2021-03-22T00:00:00Z,,,,,,,GRS-1911,,,,,,,,,,,,,,,,,,,,,,,,,,2021-03-22,,,,,,,,,"These records include statements that are required to be filed by government employees, including elected or appointed officials, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.",,,,Conflict of interest records,,,,,"These records include statements that are required to be filed by government employees, including elected or appointed officials, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.",,,,,,,,,,,,,"SG-11-6,GRS-1911,1911,1,Conflict of interest records,Conflict of interest records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.,These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.,Private,Human Resources",,,,"20131,21486",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-6,GRS-1911,1911,1,Conflict of interest records,Conflict of interest records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.,These records include statements that are required to be filed by government employees\, including elected or appointed officials\, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1911,,,,,,,1911,"These records include statements that are required to be filed by government employees, including elected or appointed officials, to disclose any actual or potential conflict of interest. They may also include conflict of interest documentation concerning any employment or activity outside government employment that may or may not present a conflict of interest.",,,,,,,,,,,,,,,,,"Municipal officers' and employees' ethics act records,County public disclosure statements,MUN-9-36,CO-8-30,GRS-920,GRS-174",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Board of Equalization records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Board of Equalization records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875700834304,,,,,,,,,,,,,,,,,,,,GRSItem-21493,,No,Public,,,Board of Equalization records,,,,,,",These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.",,,No,,,,,,,,,,,,,,,,,,,00234,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21493,,,,,,,,,,,,,,,,,,,,"These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.",,,,,,,,Auditor,,,,,,,,,234,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-13-10,,,,,,,,,,,,,,,,,,,,,,00234,,,,,,2021-05-18T00:00:00Z,,,,,,,GRS-234,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-18,,,,,,,,,"These records support and document decisions made by the Board of Equalization. They include valuation notices, appraisal reports, notices of adjustment, and lists of appeals. They do not include meeting minutes, which follow GRS-1709 Open meeting minutes and supplementary materials.",,,,Board of Equalization records,,,,,"These records support and document decisions made by the Board of Equalization. They include valuation notices, appraisal reports, notices of adjustment, and lists of appeals. They do not include meeting minutes, which follow GRS-1709 Open meeting minutes and supplementary materials.",,,,,,,,,,,,,"CO-13-10,GRS-234,234,1,Board of Equalization records,Board of Equalization records,Item,Current,Finalized,,These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.,These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.,Public,Auditor",,,,,,,,,,,,,,,,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-10,GRS-234,234,1,Board of Equalization records,Board of Equalization records,Item,Current,Finalized,,These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.,These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. They do not include meeting minutes\, which follow GRS-1709 Open meeting minutes and supplementary materials.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,234,,,,,,,234,"These records support and document decisions made by the Board of Equalization. They include valuation notices, appraisal reports, notices of adjustment, and lists of appeals. They do not include meeting minutes, which follow GRS-1709 Open meeting minutes and supplementary materials.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Bounty record and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Bounty record and index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875705028608,,,,,,,,,,,,,,,,,,,,GRSItem-21478,,No,Public,,,Bounty record and index,,,,,,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete",,,No,,,,,,,,,,,,,,,,,,,00248,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21478,,,,,,,,,,,,,,,,,,,,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.",,,,,,,,"Clerk,Intrinsically Historical",,,,,,,,,248,,,,,,,,2024-11-07T17:01:14.243Z,,,,,,,,,CO-14-5,,,,,,,,,,,,,,,,,,,,,,00248,,,,,This schedule is now obsolete,2018-04-21T00:00:00Z,,,,,,,GRS-248,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-12,,,,,,,,,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created, they may still exist and should follow this schedule.",,,,Bounty record and index,,,,,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-5,GRS-248,248,2,Bounty record and index,Bounty record and index,Item,Current,Finalized,These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete,These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,"Clerk,Intrinsically Historical",,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-5,GRS-248,248,2,Bounty record and index,Bounty record and index,Item,Current,Finalized,These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.,This schedule is now obsolete,These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.,Public,Clerk,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Clerk,Intrinsically Historical",248,,,,,,,248,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Course announcement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Course announcement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872390479872,,,,,,,,,,,,,,,,,,,,GRSItem-20496,,No,Public,,,Course announcement files,,,,,,"These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.",,,No,,,,,,,,,,,,,,,,,,,00175,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20496,,,,,,,,,,,,,,,,,,,,"These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.",,,,,,,,Human Resources,,,,,,,,,175,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-8-31,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00175,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-175,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.",,,,Course announcement files,,,,,"These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.",,,,,,,,,,,,,"CO-8-31,GRS-175,175,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.,These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-31,GRS-175,175,1,Course announcement files,Course announcement files,Item,Discontinued,Finalized,These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.,These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,175,,,,,,,175,"These are informational files on county employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to county employees by government agencies or non-governmental organizations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Petition files,Petitions,Petitions",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Submitted petition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings, the actual petitions indicate the names of persons supporting the call for changes.
",,,,Submitted petition records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872392577024,,,,,,,,,,,,,,,,,,,,GRSItem-20508,,No,,,,Submitted petition records,,,,,,"This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings\, the actual petitions indicate the names of persons supporting the call for changes.\n,These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.",,,No,,,,,,,,,,,,,,,,,,,01730,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after final action. Records may be transferred to the archives.,,,,,,,,,,"This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings\, the actual petitions indicate the names of persons supporting the call for changes.\n",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-07-01,,,,,20508,,,,,,,,,,,"CO-14-32,MUN-18-20,SD-15-4",,,,,,,,,"These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.",,,,,,,,Administrative,,,,,,,,,1730,,,,,,"GRS-275,GRS-1025,GRS-1468",,2024-11-07T17:01:11.222Z,,,,,,,,,SG-1-83,,,,,,,,,,,,,,,,,,,,,,01730,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1730,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action, signatures and addresses of petitioners, designated sponsors, actions of the legislative body, and related records.",,,,Submitted petition records,,,,,"These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action, signatures and addresses of petitioners, designated sponsors, actions of the legislative body, and related records.",,,,,,,,,,,,,"SG-1-83,GRS-1730,1730,1,Submitted petition records,Submitted petition records,Item,Current,Finalized,This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings\, the actual petitions indicate the names of persons supporting the call for changes.\n,These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.,These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.,Administrative",,,,"20509,20510,20511",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years after final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-83,GRS-1730,1730,1,Submitted petition records,Submitted petition records,Item,Current,Finalized,This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings\, the actual petitions indicate the names of persons supporting the call for changes.\n,These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.,These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1730,,,,,,,1730,"These records are formal petitions submitted to the legislative body proposing action. The legislative body submits the petition to legal voters in general or special election. Information may include a statement of purpose on proposed action, signatures and addresses of petitioners, designated sponsors, actions of the legislative body, and related records.",,,,,,,,,,,,,,,,,"Petition files,Petitions,Petitions,CO-14-32,MUN-18-20,SD-15-4,GRS-275,GRS-1025,GRS-1468",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase orders,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872393625600,,,,,,,,,,,,,,,,,,,,GRSItem-20529,,No,Public,,,Purchase orders,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,00184,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20529,,,,,,,,,,,,,,,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,184,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-9-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00184,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-184,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,Purchase orders,,,,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,"CO-9-4,GRS-184,184,1,Purchase orders,Purchase orders,Item,Discontinued,Finalized,These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-4,GRS-184,184,1,Purchase orders,Purchase orders,Item,Discontinued,Finalized,These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,184,,,,,,,184,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after issue resolved or final decision is made and then may be transferred to the State Archives with authority to weed.' to 'after resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Petitions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1730,,,,20508,,,,,,,Petitions,,,,Item,Submitted petition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872394674176,,,,,,,,,,,,,,,,,,,,GRSItem-20510,,No,Public,,,Petitions,,,,,,"Retention wording changed from 'after issue resolved or final decision is made and then may be transferred to the State Archives with authority to weed.' to 'after resolution of issue' to meet new language requirements.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.",,,No,,,,,,,Submitted petition records,,,,,,,,,,,,01025,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after resolution of issue. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20510,,,,,,,,,,,,,,,,,,,,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,,,,,,,Clerk,,,,,,,,,1025,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-18-20,,,,,,,,,,,,,,,,,,2018-04-17T00:00:00Z,,,,01025,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1025,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-17,,,,,,,,,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,,,Petitions,,,,,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,,,,,,,,,,,,"MUN-18-20,GRS-1025,1025,1,Petitions,Petitions,Item,Discontinued,Finalized,Retention wording changed from 'after issue resolved or final decision is made and then may be transferred to the State Archives with authority to weed.' to 'after resolution of issue' to meet new language requirements.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Public,Clerk",,,,,,,,,,,,,,,GRS-1730,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years after resolution of issue. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-20,GRS-1025,1025,1,Petitions,Petitions,Item,Discontinued,Finalized,Retention wording changed from 'after issue resolved or final decision is made and then may be transferred to the State Archives with authority to weed.' to 'after resolution of issue' to meet new language requirements.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1025,,,,,,,1025,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20508,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase orders,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872395722752,,,,,,,,,,,,,,,,,,,,GRSItem-20528,,No,Public,,,Purchase orders,,,,,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,00927,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20528,,,,,,,,,,,,,,,,,,,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,927,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-10-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00927,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-927,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,Purchase orders,,,,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,"MUN-10-1,GRS-927,927,1,Purchase orders,Purchase orders,Item,Discontinued,Finalized,These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-1,GRS-927,927,1,Purchase orders,Purchase orders,Item,Discontinued,Finalized,These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,927,,,,,,,927,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School weekly attendance and meals served sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,School weekly attendance and meals served sheet,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872396771328,,,,,,,,,,,,,,,,,,,,GRSItem-20536,,No,Public,,,School weekly attendance and meals served sheet,,,,,,"These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).",,,No,,,,,,,,,,,,,,,,,,,01565,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20536,,,,,,,,,,,,,,,,,,,,"These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).",,,,,,,,"Education,Food Service",,,,,,,,,1565,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-19-57,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01565,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1565,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name, dates, students names, absence, and lunch preference (hot, cold, or milk).",,,,School weekly attendance meals,,,,,"These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name, dates, students names, absence, and lunch preference (hot, cold, or milk).",,,,,,,,,,,,,"SD-19-57,GRS-1565,1565,1,School weekly attendance and meals served sheet,School weekly attendance meals,Item,Discontinued,Finalized,These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).,These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).,Public,Education,Food Service",,,,,,,,,,,,,,,,,,,,"Education,Food Service",,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-57,GRS-1565,1565,1,School weekly attendance and meals served sheet,School weekly attendance meals,Item,Discontinued,Finalized,These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).,These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name\, dates\, students names\, absence\, and lunch preference (hot\, cold\, or milk).,Public,Education,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Food Service",1565,,,,,,,1565,"These weekly sheets report on daily student absences and meals served. Each morning the sheets are placed in teacher's boxes and they record the absences and meal counts. The sheets are then sent to the office and information is entered into the computer after lunch is served. They are used to create attendance and lunch reports. The sheets include teacher's name, dates, students names, absence, and lunch preference (hot, cold, or milk).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Purchase requisition files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1544,,,,20525,,,,,,,Purchase requisition files,,,,Item,Purchase orders and requisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872398868480,,,,,,,,,,,,,,,,,,,,GRSItem-20531,,No,Public,,,Purchase requisition files,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,No,,,,,,,Purchase orders and requisition records,,,,,,,,,,,,00185,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20531,,,,,,,,,,,,,,,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,Purchasing,,,,,,,,,185,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-9-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00185,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-185,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,Purchase requisition files,,,,,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,"CO-9-5,GRS-185,185,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment for current inventory.,These files contain requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1544,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-5,GRS-185,185,1,Purchase requisition files,Purchase requisition files,Item,Discontinued,Finalized,These files contain requisitions for supplies and equipment for current inventory.,These files contain requisitions for supplies and equipment for current inventory.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,185,,,,,,,185,These files contain requisitions for supplies and equipment for current inventory.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20525,,,,,,Inactive,
"",Criminal history dissemination log,,,,,,,,,,0.094103105,,,,,,,,,,,Criminal history disseminating log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Criminal history disseminating log,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872402014208,,,,,,,,,,,,,,,,,,,,GRSItem-20557,,No,Public,,,Criminal history disseminating log,,,,,,",These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.",,,No,,,,,,,,,,,,,,,,,,,00327,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20557,,,,,,,,,,,MUN-21-11,,,,,,,,,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,,,,,,,,Law Enforcement,,,,,,,,,327,,,,,,GRS-1069,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-16-11,,,,,,,,,,,,,,,,,,,,,,00327,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-327,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,,,,Criminal history disseminating,,,,,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,,,,,,,,,,,,,"CO-16-11,GRS-327,327,1,Criminal history disseminating log,Criminal history disseminating,Item,Current,Finalized,,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,Public,Law Enforcement",,,,20556,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-11,GRS-327,327,1,Criminal history disseminating log,Criminal history disseminating,Item,Current,Finalized,,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,327,,,,,,,327,These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems.,,,,,,,,,,,,,,,,,"Criminal history dissemination log,MUN-21-11,GRS-1069",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Teletypes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Teletypes,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872405159937,,,,,,,,,,,,,,,,,,,,GRSItem-20559,,No,Protected,,,Teletypes,,,,,,"Retention wording ""or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first"" removed to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",,,No,,,,,,,Transitory correspondence,,,,,,,,,,,,00364,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20559,,,,,,,,,,,,,,,,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",,,,,,,,Law Enforcement,,,,,,,,,364,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-16-48,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00364,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-364,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,Teletypes,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,,,,,,,,,,"CO-16-48,GRS-364,364,1,Teletypes,Teletypes,Item,Discontinued,Finalized,Retention wording ""or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first"" removed to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1759,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-48,GRS-364,364,1,Teletypes,Teletypes,Item,Discontinued,Finalized,Retention wording ""or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first"" removed to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,364,,,,,,,364,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21218,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homebound meals emergency cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-405,,,,20534,,,,,,,Homebound meals emergency cards,,,,Item,Homebound cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872408305664,,,,,,,,,,,,,,,,,,,,GRSItem-20535,,No,Exempt,,,Homebound meals emergency cards,,,,,,"These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.",,,No,,,,,,,Homebound cards,,,,,,,,,,,,00407,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20535,,,,,,,,,,,,,,,,,,,,"These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.",,,,,,,,Aging and Adult Services,,,,,,,,,407,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-19-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00407,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-407,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are cards used by the homebound program in emergency situations. They include client's name, address, and telephone number, meal schedule, any special instructions, physician's information, client's signature, and date.",,,,Homebound meals emergency card,,,,,"These are cards used by the homebound program in emergency situations. They include client's name, address, and telephone number, meal schedule, any special instructions, physician's information, client's signature, and date.",,,,,,,,,,,,,"CO-19-7,GRS-407,407,1,Homebound meals emergency cards,Homebound meals emergency card,Item,Discontinued,Finalized,These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.,These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,GRS-405,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-7,GRS-407,407,1,Homebound meals emergency cards,Homebound meals emergency card,Item,Discontinued,Finalized,These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.,These are cards used by the homebound program in emergency situations. They include client's name\, address\, and telephone number\, meal schedule\, any special instructions\, physician's information\, client's signature\, and date.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,407,,,,,,,407,"These are cards used by the homebound program in emergency situations. They include client's name, address, and telephone number, meal schedule, any special instructions, physician's information, client's signature, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20534,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Questionable cases dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-467,,,,20654,,,,,,,Questionable cases dispatch recordings,,,,Item,Questionable cases dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872414597121,,,,,,,,,,,,,,,,,,,,GRSItem-20655,,No,Public,,,Questionable cases dispatch recordings,,,,,,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,No,,,,,,,Questionable cases dispatch recordings,,,,,,,,,,,,01236,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20655,,,,,,,,,,,,,,,,,,,,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,Fire Department,,,,,,,,,1236,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-26-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01236,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1236,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,Questionable cases dispatch re,,,,,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,"MUN-26-19,GRS-1236,1236,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Fire Department",,,,,,,,,,,,,,,GRS-467,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-19,GRS-1236,1236,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1236,,,,,,,1236,These are audio cassette tapes containing portions of the dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20654,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Loss control inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-199,,,,20673,,,,,,,Loss control inspection reports,,,,Item,Loss control inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872415645697,,,,,,,,,,,,,,,,,,,,GRSItem-20674,,No,Public,,,Loss control inspection reports,,,,,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,No,,,,,,,Loss control inspection reports,,,,,,,,,,,,00945,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20674,,,,,,,,,,,,,,,,,,,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,Risk Management,,,,,,,,,945,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-11-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00945,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-945,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,Loss control inspection report,,,,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,,,,,,"MUN-11-5,GRS-945,945,1,Loss control inspection reports,Loss control inspection report,Item,Discontinued,Finalized,Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Public,Risk Management",,,,,,,,,,,,,,,GRS-199,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-11-5,GRS-945,945,1,Loss control inspection reports,Loss control inspection report,Item,Discontinued,Finalized,Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,945,,,,,,,945,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20673,,,,,,Inactive,
"",Election canvasses,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Election canvasses,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governemntal bodies despite the passage of time.",,,,Election canvasses,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872416694272,,,,,,,,,,,,,,,,,,,,GRSItem-20565,,No,Public,,,Election canvasses,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governemntal bodies despite the passage of time.,These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.",,,No,,,,,,,,,,,,,,,,,,,00284,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governemntal bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20565,,,,,,,,,,,MUN-18-13,,,,,,,,,"These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.",,,,,,,,Clerk,,,,,,,,,284,,,,,,GRS-1018,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-14-41,,,,,,,,,,,,,,,,,,,,,,00284,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-284,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are the official canvass of primary, general, or special elections which provde a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, votes tallied by district, and totals.",,,,Election canvasses,,,,,"These are the official canvass of primary, general, or special elections which provde a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, votes tallied by district, and totals.",,,,,,,,,,,,,"CO-14-41,GRS-284,284,1,Election canvasses,Election canvasses,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governemntal bodies despite the passage of time.,These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.,These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.,Public,Clerk",,,,20566,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-41,GRS-284,284,1,Election canvasses,Election canvasses,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governemntal bodies despite the passage of time.,These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.,These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,284,,,,,,,284,"These are the official canvass of primary, general, or special elections which provde a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, votes tallied by district, and totals.",,,,,,,,,,,,,,,,,"Election canvasses,MUN-18-13,GRS-1018",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from 'or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first' to 'until resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Teletypes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1759,,,,21218,,,,,,,Teletypes,,,,Item,Transitory correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872419840001,,,,,,,,,,,,,,,,,,,,GRSItem-20558,,No,Protected,,,Teletypes,,,,,,"Retention changed from 'or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first' to 'until resolution of issue' to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",,,No,,,,,,,Transitory correspondence,,,,,,,,,,,,01093,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20558,,,,,,,,,,,,,,,,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",,,,,,,,Law Enforcement,,,,,,,,,1093,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-21-47,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01093,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1093,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,Teletypes,,,,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,,,,,,,,,,"MUN-21-47,GRS-1093,1093,1,Teletypes,Teletypes,Item,Discontinued,Finalized,Retention changed from 'or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first' to 'until resolution of issue' to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1759,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-47,GRS-1093,1093,1,Teletypes,Teletypes,Item,Discontinued,Finalized,Retention changed from 'or until obsolete\, administrative need ends\, or until expunged from system\, whichever comes first' to 'until resolution of issue' to meet new language requirements.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1093,,,,,,,1093,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21218,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Firearms disposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1080,,,,20658,,,,,,,Firearms disposal records,,,,Item,Firearms disposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872420888576,,,,,,,,,,,,,,,,,,,,GRSItem-20659,,No,Protected,,,Firearms disposal records,,,,,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",,,No,,,,,,,Firearms disposal records,,,,,,,,,,,,00339,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20659,,,,,,,,,,,,,,,,,,,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",,,,,,,,Law Enforcement,,,,,,,,,339,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-16-23,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00339,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-339,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,Firearms disposal records,,,,,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,,,,,,,,,,"CO-16-23,GRS-339,339,1,Firearms disposal records,Firearms disposal records,Item,Discontinued,Finalized,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1080,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-16-23,GRS-339,339,1,Firearms disposal records,Firearms disposal records,Item,Discontinued,Finalized,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,339,,,,,,,339,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20658,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,License registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-289,,,,21387,,,,,,,License registers,,,,Item,Business license registers and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872430325761,,,,,,,,,,,,,,,,,,,,GRSItem-20664,,No,Public,,,License registers,,,,,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,,No,,,,,,,Business license registers and indexes,,,,,,,,,,,,00845,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20664,,,,,,,,,,,,,,,,,,,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,,,,,,,Business Services,,,,,,,,,845,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-6-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00845,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-845,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name, address, date, and type of license. Prior to 1960, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,,,License registers,,,,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name, address, date, and type of license. Prior to 1960, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,,,,,,,,,,,,"MUN-6-4,GRS-845,845,1,License registers,License registers,Item,Discontinued,Finalized,These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.,These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.,Public,Business Services",,,,,,,,,,,,,,,GRS-289,,,,,Business Services,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-6-4,GRS-845,845,1,License registers,License registers,Item,Discontinued,Finalized,These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.,These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,845,,,,,,,845,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name, address, date, and type of license. Prior to 1960, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21387,,,,,,Inactive,
"",Firearms disposal records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Firearms disposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,Firearms disposal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872438714368,,,,,,,,,,,,,,,,,,,,GRSItem-20658,,No,Protected,,,Firearms disposal records,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",,,No,,,,,,,,,,,,,,,,,,,01080,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20658,,,,,,,,,,,CO-16-23,,,,,,,,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",,,,,,,,Law Enforcement,,,,,,,,,1080,,,,,,GRS-339,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-21-26,,,,,,,,,,,,,,,,,,,,,,01080,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1080,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,Firearms disposal records,,,,,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,,,,,,,,,,"MUN-21-26,GRS-1080,1080,1,Firearms disposal records,Firearms disposal records,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,Protected,Law Enforcement",,,,20659,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-21-26,GRS-1080,1080,1,Firearms disposal records,Firearms disposal records,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals and communities.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1080,,,,,,,1080,"These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.",,,,,,,,,,,,,,,,,"Firearms disposal records,CO-16-23,GRS-339",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Drug test positive results,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Drug test positive results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Drug test positive results,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872439762944,,,,,,,,,,,,,,,,,,,,GRSItem-20667,,No,Private,,,Drug test positive results,,,,,,",These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.",,,No,,,,,,,,,,,,,,,,,,,01958,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-06-01,,,,,20667,,,,,,,,,,,MUN-9-41,,,,,,,,,"These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.",,,,,,,,Human Resources,,,,,,,,,1958,,,,,,GRS-925,,2024-11-07T17:01:11.235Z,,,,,,,,,SG-11-55,,,,,,,,,,,,,,,,,,,,,,01958,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1958,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test, the prohibited drugs used, the disposition of the employees (e.g. separation or rehabilitation), the person or entity performing the test, and the date and location of test.",,,,Drug test positive results,,,,,"These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test, the prohibited drugs used, the disposition of the employees (e.g. separation or rehabilitation), the person or entity performing the test, and the date and location of test.",,,,,,,,,,,,,"SG-11-55,GRS-1958,1958,1,Drug test positive results,Drug test positive results,Item,Current,Finalized,,These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.,These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.,Private,Human Resources",,,,20668,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-55,GRS-1958,1958,1,Drug test positive results,Drug test positive results,Item,Current,Finalized,,These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.,These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. separation or rehabilitation)\, the person or entity performing the test\, and the date and location of test.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1958,,,,,,,1958,"These are records of employee drug or alcohol tests which were found to be positive and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test, the prohibited drugs used, the disposition of the employees (e.g. separation or rehabilitation), the person or entity performing the test, and the date and location of test.",,,,,,,,,,,,,,,,,"Drug test positive results,MUN-9-41,GRS-925",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drug test negative results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1959,,,,20665,,,,,,,Drug test negative results,,,,Item,Drug test negative results,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872442908673,,,,,,,,,,,,,,,,,,,,GRSItem-20666,,No,Private,,,Drug test negative results,,,,,,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",,,No,,,,,,,Drug test negative results,,,,,,,,,,,,00926,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-04-01,,,,,20666,,,,,,,,,,,,,,,,,,,,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",,,,,,,,Human Resources,,,,,,,,,926,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-9-42,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00926,,,,,,2006-04-01T00:00:00Z,,,,,,,GRS-926,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees, the results of which are found to be negative. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,Drug test negative results,,,,,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees, the results of which are found to be negative. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,,,,,,,,,,"MUN-9-42,GRS-926,926,1,Drug test negative results,Drug test negative results,Item,Discontinued,Finalized,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1959,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-42,GRS-926,926,1,Drug test negative results,Drug test negative results,Item,Discontinued,Finalized,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,926,,,,,,,926,"This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees, the results of which are found to be negative. The records contain the name, date, type of test, substance for which the medical facility tested and test results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20665,,,,,,Inactive,
"",Capital project status report,,,,,,,,,,0.094103105,,,,,,,,,,,Capital project status report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Capital project status report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872443957249,,,,,,,,,,,,,,,,,,,,GRSItem-20675,,No,Public,,,Capital project status report,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",,,No,,,,,,,,,,,,,,,,,,,00670,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20675,,,,,,,,,,,MUN-23-1,,,,,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",,,,,,,,Public Works,,,,,,,,,670,,,,,,GRS-1147,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-29-3,,,,,,,,,,,,,,,,,,,,,,00670,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-670,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,Capital project status report,,,,,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,,,,,,,,,,"CO-29-3,GRS-670,670,1,Capital project status report,Capital project status report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,Public,Public Works",,,,20676,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-3,GRS-670,670,1,Capital project status report,Capital project status report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,670,,,,,,,670,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.",,,,,,,,,,,,,,,,,"Capital project status report,MUN-23-1,GRS-1147",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after the disposal of firearms"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Firearms inventory cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1081,,,,20660,,,,,,,Firearms inventory cards,,,,Item,Firearms inventory cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872446054400,,,,,,,,,,,,,,,,,,,,GRSItem-20661,,No,Protected,,,Firearms inventory cards,,,,,,"Retention wording changed from ""after the disposal of firearms"" to ""final action"" to meet new language requirements.,These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",,,No,,,,,,,Firearms inventory cards,,,,,,,,,,,,00340,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20661,,,,,,,,,,,,,,,,,,,,"These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",,,,,,,,Law Enforcement,,,,,,,,,340,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-16-24,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00340,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-340,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,Firearms inventory cards,,,,,"These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,,,,,,,,,,"CO-16-24,GRS-340,340,1,Firearms inventory cards,Firearms inventory cards,Item,Discontinued,Finalized,Retention wording changed from ""after the disposal of firearms"" to ""final action"" to meet new language requirements.,These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,Protected,Law Enforcement",,,,,,,,,,,,,,,GRS-1081,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-24,GRS-340,340,1,Firearms inventory cards,Firearms inventory cards,Item,Discontinued,Finalized,Retention wording changed from ""after the disposal of firearms"" to ""final action"" to meet new language requirements.,These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.,Protected,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,340,,,,,,,340,"These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20660,,,,,,Inactive,
"",,,,,,"Retention changed from ""Retain until vehicle is transferred or sold and then transfer with vehicle."" to 'until disposition of asset and then destroy' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Vehicle registration certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16558,,,,21403,,,,,,,Vehicle registration certificates,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872447102976,,,,,,,,,,,,,,,,,,,,GRSItem-20680,,No,Public,,,Vehicle registration certificates,,,,,,"Retention changed from ""Retain until vehicle is transferred or sold and then transfer with vehicle."" to 'until disposition of asset and then destroy' to meet new language requirements.,These motor vehicle registration forms document municipal ownership of vehicle.",,,No,,,,,,,,,,,,,,,,,,,00855,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20680,,,,,,,,,,,,,,,,,,,,These motor vehicle registration forms document municipal ownership of vehicle.,,,,,,,,Maintenance,,,,,,,,,855,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-7-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00855,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-855,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These motor vehicle registration forms document municipal ownership of vehicle.,,,,Vehicle registration certifica,,,,,These motor vehicle registration forms document municipal ownership of vehicle.,,,,,,,,,,,,,"MUN-7-10,GRS-855,855,1,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,Retention changed from ""Retain until vehicle is transferred or sold and then transfer with vehicle."" to 'until disposition of asset and then destroy' to meet new language requirements.,These motor vehicle registration forms document municipal ownership of vehicle.,These motor vehicle registration forms document municipal ownership of vehicle.,Public,Maintenance",,,,,,,,,,,,,,,,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain until disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-10,GRS-855,855,1,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,Retention changed from ""Retain until vehicle is transferred or sold and then transfer with vehicle."" to 'until disposition of asset and then destroy' to meet new language requirements.,These motor vehicle registration forms document municipal ownership of vehicle.,These motor vehicle registration forms document municipal ownership of vehicle.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,855,,,,,,,855,These motor vehicle registration forms document municipal ownership of vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recreational facility files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-646,,,,20712,,,,,,,Recreational facility files,,,,Item,Recreational facility files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872448151553,,,,,,,,,,,,,,,,,,,,GRSItem-20713,,No,Public,,,Recreational facility files,,,,,,"These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.",,,No,,,,,,,Recreational facility files,,,,,,,,,,,,01039,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20713,,,,,,,,,,,,,,,,,,,,"These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.",,,,,,,,Parks and Recreation,,,,,,,,,1039,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-19-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01039,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1039,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document each municipal recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, safety reports, and photographs.",,,,Recreational facility files,,,,,"These files document each municipal recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, safety reports, and photographs.",,,,,,,,,,,,,"MUN-19-11,GRS-1039,1039,1,Recreational facility files,Recreational facility files,Item,Discontinued,Finalized,These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.,These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-646,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-19-11,GRS-1039,1039,1,Recreational facility files,Recreational facility files,Item,Discontinued,Finalized,These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.,These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1039,,,,,,,1039,"These files document each municipal recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, safety reports, and photographs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20712,,,,,,Inactive,
"",Reservation records,,,,,,,,,,0.094103105,,,,,,,,,,,Reservation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Reservation records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,rental,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872450248704,,,,,,,,,,,,,,,,,,,,GRSItem-20716,,No,Public,,,Reservation records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).",,,No,,,,,,,,,,,,,,,,,,,00648,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20716,,,,,,,,,,,MUN-19-6,,,,,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).",,,,,,,,Parks and Recreation,,,,,,,,,648,,,,,,GRS-1034,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-27-13,,,,,,,,,,,,,,,,,,,,,,00648,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-648,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include the request form (date of request, name of group, number of people, name, address, and phone number of requesting person, area and park requested, time, date, and amount paid).",,,,Reservation records,,,,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include the request form (date of request, name of group, number of people, name, address, and phone number of requesting person, area and park requested, time, date, and amount paid).",,,,,,,,,,,,,"CO-27-13,GRS-648,648,1,Reservation records,Reservation records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).,Public,rental,Parks and Recreation",,,,20717,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-13,GRS-648,648,1,Reservation records,Reservation records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).,These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).,Public,rental,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,648,,,,,,,648,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include the request form (date of request, name of group, number of people, name, address, and phone number of requesting person, area and park requested, time, date, and amount paid).",,,,,,,,,,,,,,,,,"Reservation records,MUN-19-6,GRS-1034",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Shelf list,Shelf list",,,,,"Retention changed from ""catalog closed"" to ""final action"".",,,,,0.094103105,,,,,,,,,,,Shelf list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Shelf list,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872455491584,,,,,,,,,,,,,,,,,,,,GRSItem-20735,,No,Public,,,Shelf list,,,,,,"Retention changed from ""catalog closed"" to ""final action"".,,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,No,,,,,,,,,,,,,,,,,,,00520,,,Current,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20735,,,,,,,,,,,"MUN-25-17,SD-13-8",,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",,,,,,,,Library,,,,,,,,,520,,,,,,"GRS-1215,GRS-1428",,2024-11-07T17:01:11.235Z,,,,,,,,,CO-24-17,,,,,,,,,,,,,,,,,,,,,,00520,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-520,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,Shelf list,,,,,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,"CO-24-17,GRS-520,520,1,Shelf list,Shelf list,Item,Current,Finalized,Retention changed from ""catalog closed"" to ""final action"".,,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,"20736,20737",,,,,,,,,,,,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-17,GRS-520,520,1,Shelf list,Shelf list,Item,Current,Finalized,Retention changed from ""catalog closed"" to ""final action"".,,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,520,,,,,,,520,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number), author, title, and number of copies.",,,,,,,,,,,,,,,,,"Shelf list,Shelf list,MUN-25-17,SD-13-8,GRS-1215,GRS-1428",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Fire run reports,,,,,,,,,,0.094103105,,,,,,,,,,,Fire run reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Fire run reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872456540160,,,,,,,,,,,,,,,,,,,,GRSItem-20743,,No,Public,,,Fire run reports,,,,,,",These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.",,,No,,,,,,,,,,,,,,,,,,,00455,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20743,,,,,,,,,,,MUN-26-12,,,,,,,,,"These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.",,,,,,,,Fire Department,,,,,,,,,455,,,,,,GRS-1229,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-22-10,,,,,,,,,,,,,,,,,,,,,,00455,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-455,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,Fire run reports,,,,,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,,,,,,,,,,"CO-22-10,GRS-455,455,1,Fire run reports,Fire run reports,Item,Current,Finalized,,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,Public,Fire Department",,,,20744,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-10,GRS-455,455,1,Fire run reports,Fire run reports,Item,Current,Finalized,,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,These reports document each dispatched fire run. They are used for budget planning\, summary reports\, and litigation. They include identification number\, incident number\, alarm time\, arrival time\, incident type\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, vehicles and crews responding\, incident-related injuries or death information\, name of officer in charge\, and name and position of person completing report.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,455,,,,,,,455,"These reports document each dispatched fire run. They are used for budget planning, summary reports, and litigation. They include identification number, incident number, alarm time, arrival time, incident type, action taken, cause of fire, address, names of occupant and owner, telephone number, vehicles and crews responding, incident-related injuries or death information, name of officer in charge, and name and position of person completing report.",,,,,,,,,,,,,,,,,"Fire run reports,MUN-26-12,GRS-1229",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Loss control inspection reports,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Loss control inspection reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Loss control inspection reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872458637312,,,,,,,,,,,,,,,,,,,,GRSItem-20673,,No,Public,,,Loss control inspection reports,,,,,,",Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,No,,,,,,,,,,,,,,,,,,,00199,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20673,,,,,,,,,,,MUN-11-5,,,,,,,,,"Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,Risk Management,,,,,,,,,199,,,,,,GRS-945,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-10-5,,,,,,,,,,,,,,,,,,,,,,00199,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-199,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,Loss control inspection report,,,,,"Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,,,,,,"CO-10-5,GRS-199,199,1,Loss control inspection reports,Loss control inspection report,Item,Current,Finalized,,Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Public,Risk Management",,,,20674,,,,,,,,,,,,,,,,Risk Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 12 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-10-5,GRS-199,199,1,Loss control inspection reports,Loss control inspection report,Item,Current,Finalized,,Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,199,,,,,,,199,"Each year a governmental entity may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",,,,,,,,,,,,,,,,,"Loss control inspection reports,MUN-11-5,GRS-945",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-190,,,,20681,,,,,,,Vendor list,,,,Item,Vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872459685888,,,,,,,,,,,,,,,,,,,,GRSItem-20682,,No,Public,,,Vendor list,,,,,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",,,No,,,,,,,Vendor list,,,,,,,,,,,,00929,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20682,,,,,,,,,,,,,,,,,,,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",,,,,,,,Purchasing,,,,,,,,,929,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-10-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00929,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-929,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors, addresses, telephone numbers, and descriptions of goods or services provided.",,,,Vendor list,,,,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors, addresses, telephone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,"MUN-10-3,GRS-929,929,1,Vendor list,Vendor list,Item,Discontinued,Finalized,This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.,Public,Purchasing",,,,,,,,,,,,,,,GRS-190,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-3,GRS-929,929,1,Vendor list,Vendor list,Item,Discontinued,Finalized,This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,929,,,,,,,929,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors, addresses, telephone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20681,,,,,,Inactive,
"",,,,,,"Retention changed from ""items returned and late fees paid"" to ""resolution of issue.""",,,,,0.094103105,,,,,,,,,,,Circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-507,,,,20871,,,,,,,Circulation records,,,,Item,Library circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872460734464,,,,,,,,,,,,,,,,,,,,GRSItem-20727,,No,Private,,,Circulation records,,,,,,"Retention changed from ""items returned and late fees paid"" to ""resolution of issue."",These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,No,,,,,,,Library circulation records,,,,,,,,,,,,01202,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20727,,,,,,,,,,,,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,,,,,,Library,,,,,,,,,1202,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-25-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01202,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1202,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,Circulation records,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,"MUN-25-4,GRS-1202,1202,1,Circulation records,Circulation records,Item,Discontinued,Finalized,Retention changed from ""items returned and late fees paid"" to ""resolution of issue."",These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,,,,,,GRS-507,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-4,GRS-1202,1202,1,Circulation records,Circulation records,Item,Discontinued,Finalized,Retention changed from ""items returned and late fees paid"" to ""resolution of issue."",These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1202,,,,,,,1202,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20871,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""items returned and late fees paid"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-507,,,,20871,,,,,,,Circulation records,,,,Item,Library circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872461783040,,,,,,,,,,,,,,,,,,,,GRSItem-20728,,No,Private,,,Circulation records,,,,,,"Retention wording changed from ""items returned and late fees paid"" to ""final action"" to meet new language requirements.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,No,,,,,,,Library circulation records,,,,,,,,,,,,01422,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20728,,,,,,,,,,,,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",,,,,,,,Library,,,,,,,,,1422,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-13-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01422,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1422,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,Circulation records,,,,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,"SD-13-2,GRS-1422,1422,1,Circulation records,Circulation records,Item,Discontinued,Finalized,Retention wording changed from ""items returned and late fees paid"" to ""final action"" to meet new language requirements.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,,,,,,GRS-507,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-2,GRS-1422,1422,1,Circulation records,Circulation records,Item,Discontinued,Finalized,Retention wording changed from ""items returned and late fees paid"" to ""final action"" to meet new language requirements.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1422,,,,,,,1422,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title, identification number (barcode number), date item due, patron name and library card number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20871,,,,,,Inactive,
"",Hose test reports,,,,,,,,,,0.094103105,,,,,,,,,,,Hose test reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Hose test reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872462831616,,,,,,,,,,,,,,,,,,,,GRSItem-20745,,No,Public,,,Hose test reports,,,,,,",These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.",,,No,,,,,,,,,,,,,,,,,,,00456,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20745,,,,,,,,,,,MUN-26-13,,,,,,,,,"These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.",,,,,,,,Fire Department,,,,,,,,,456,,,,,,GRS-1230,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-11,,,,,,,,,,,,,,,,,,,,,,00456,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-456,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,Hose test reports,,,,,"These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,,,,,,,,,,"CO-22-11,GRS-456,456,1,Hose test reports,Hose test reports,Item,Current,Finalized,,These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,Public,Fire Department",,,,20746,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-11,GRS-456,456,1,Hose test reports,Hose test reports,Item,Current,Finalized,,These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,456,,,,,,,456,"These reports record tests required by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,,,,,,,,,,,,,,"Hose test reports,MUN-26-13,GRS-1230",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-190,,,,20681,,,,,,,Vendor list,,,,Item,Vendor list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872463880193,,,,,,,,,,,,,,,,,,,,GRSItem-20683,,No,Public,,,Vendor list,,,,,,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",,,No,,,,,,,Vendor list,,,,,,,,,,,,01376,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20683,,,,,,,,,,,,,,,,,,,,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",,,,,,,,Purchasing,,,,,,,,,1376,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SD-7-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01376,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1376,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,Vendor list,,,,,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,"SD-7-18,GRS-1376,1376,1,Vendor list,Vendor list,Item,Discontinued,Finalized,This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,Public,Purchasing",,,,,,,,,,,,,,,GRS-190,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-18,GRS-1376,1376,1,Vendor list,Vendor list,Item,Discontinued,Finalized,This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1376,,,,,,,1376,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20681,,,,,,Inactive,
"",Promotional tests,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Promotional tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Promotional tests,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872464928768,,,,,,,,,,,,,,,,,,,,GRSItem-20702,,No,Protected,,,Promotional tests,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",,,No,,,,,,,,,,,,,,,,,,,00923,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20702,,,,,,,,,,,CO-8-33,,,,,,,,,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",,,,,,,,Human Resources,,,,,,,,,923,,,,,,GRS-177,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-9-39,,,,,,,,,,,,,,,,,,,,,,00923,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-923,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,Promotional tests,,,,,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,,,,,,,,,,"MUN-9-39,GRS-923,923,1,Promotional tests,Promotional tests,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,Protected,Human Resources",,,,20701,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-39,GRS-923,923,1,Promotional tests,Promotional tests,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,923,,,,,,,923,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.",,,,,,,,,,,,,,,,,"Promotional tests,CO-8-33,GRS-177",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""Retain until annual report compiled"" to ""until completion of report or publication"".",,,,,0.094103105,,,,,,,,,,,Circulation statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-507,,,,20871,,,,,,,Circulation statistical reports,,,,Item,Library circulation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872465977345,,,,,,,,,,,,,,,,,,,,GRSItem-20729,,No,Public,,,Circulation statistical reports,,,,,,"Retention changed from ""Retain until annual report compiled"" to ""until completion of report or publication"".,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",,,No,,,,,,,Library circulation records,,,,,,,,,,,,01203,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20729,,,,,,,,,,,,,,,,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",,,,,,,,Library,,,,,,,,,1203,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-25-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01203,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1203,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,Circulation statistical report,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,,,,,,,,,,"MUN-25-5,GRS-1203,1203,1,Circulation statistical reports,Circulation statistical report,Item,Discontinued,Finalized,Retention changed from ""Retain until annual report compiled"" to ""until completion of report or publication"".,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,Public,Library",,,,,,,,,,,,,,,GRS-507,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-5,GRS-1203,1203,1,Circulation statistical reports,Circulation statistical report,Item,Discontinued,Finalized,Retention changed from ""Retain until annual report compiled"" to ""until completion of report or publication"".,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1203,,,,,,,1203,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20871,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Hose test reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-456,,,,20745,,,,,,,Hose test reports,,,,Item,Hose test reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872467025921,,,,,,,,,,,,,,,,,,,,GRSItem-20746,,No,Public,,,Hose test reports,,,,,,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.",,,No,,,,,,,Hose test reports,,,,,,,,,,,,01230,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20746,,,,,,,,,,,,,,,,,,,,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.",,,,,,,,Fire Department,,,,,,,,,1230,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01230,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1230,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,Hose test reports,,,,,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,,,,,,,,,,"MUN-26-13,GRS-1230,1230,1,Hose test reports,Hose test reports,Item,Discontinued,Finalized,These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,Public,Fire Department",,,,,,,,,,,,,,,GRS-456,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-13,GRS-1230,1230,1,Hose test reports,Hose test reports,Item,Discontinued,Finalized,These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1230,,,,,,,1230,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date, date previously tested, apparatus number, hose diameter, conditions found, service date, defects corrected, and officer's signature in charge of test.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20745,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-112,,,,20687,,,,,,,Fuel records,,,,Item,Fuel records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872468074497,,,,,,,,,,,,,,,,,,,,GRSItem-20688,,No,Public,,,Fuel records,,,,,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",,,No,,,,,,,Fuel records,,,,,,,,,,,,00850,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20688,,,,,,,,,,,,,,,,,,,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",,,,,,,,Maintenance,,,,,,,,,850,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-7-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00850,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-850,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.",,,,Fuel records,,,,,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.",,,,,,,,,,,,,"MUN-7-5,GRS-850,850,1,Fuel records,Fuel records,Item,Discontinued,Finalized,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.,Public,Maintenance",,,,,,,,,,,,,,,GRS-112,,,,,Maintenance,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-5,GRS-850,850,1,Fuel records,Fuel records,Item,Discontinued,Finalized,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.,These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,850,,,,,,,850,"These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20687,,,,,,Inactive,
"",Tank applications and permit records,,,,,,,,,,0.094103105,,,,,,,,,,,Tank applications and permit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Tank applications and permit records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872469123073,,,,,,,,,,,,,,,,,,,,GRSItem-20751,,No,Public,,,Tank applications and permit records,,,,,,",These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",,,No,,,,,,,,,,,,,,,,,,,00463,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20751,,,,,,,,,,,MUN-26-21,,,,,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",,,,,,,,Fire Department,,,,,,,,,463,,,,,,GRS-1238,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-18,,,,,,,,,,,,,,,,,,,,,,00463,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-463,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,Tank applications and permit r,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,,,,,,,,,,"CO-22-18,GRS-463,463,1,Tank applications and permit records,Tank applications and permit r,Item,Current,Finalized,,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,Public,Fire Department",,,,20752,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-18,GRS-463,463,1,Tank applications and permit records,Tank applications and permit r,Item,Current,Finalized,,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,463,,,,,,,463,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,,,,,,,,,,,,,,"Tank applications and permit records,MUN-26-21,GRS-1238",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special events permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-692,,,,20768,,,,,,,Special events permits,,,,Item,Special events permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872470171649,,,,,,,,,,,,,,,,,,,,GRSItem-20769,,No,Public,,,Special events permits,,,,,,"These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",,,No,,,,,,,Special events permits,,,,,,,,,,,,01184,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20769,,,,,,,,,,,,,,,,,,,,"These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",,,,,,,,Public Works,,,,,,,,,1184,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-23-38,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01184,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1184,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",,,,Special events permits,,,,,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",,,,,,,,,,,,,"MUN-23-38,GRS-1184,1184,1,Special events permits,Special events permits,Item,Discontinued,Finalized,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.,Public,Public Works",,,,,,,,,,,,,,,GRS-692,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-38,GRS-1184,1184,1,Special events permits,Special events permits,Item,Discontinued,Finalized,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1184,,,,,,,1184,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20768,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Enforcement case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-446,,,,20778,,,,,,,Enforcement case files,,,,Item,Enforcement case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872473317377,,,,,,,,,,,,,,,,,,,,GRSItem-20779,,No,Public,,,Enforcement case files,,,,,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,No,,,,,,,Enforcement case files,,,,,,,,,,,,00997,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-12-01,,,,,20779,,,,,,,,,,,,,,,,,,,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,Building Inspection,,,,,,,,,997,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-16-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00997,,,,,,1988-12-01T00:00:00Z,,,,,,,GRS-997,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,Enforcement case files,,,,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,,,,,,"MUN-16-9,GRS-997,997,1,Enforcement case files,Enforcement case files,Item,Discontinued,Finalized,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-446,,,,,Building Inspection,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-16-9,GRS-997,997,1,Enforcement case files,Enforcement case files,Item,Discontinued,Finalized,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,997,,,,,,,997,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20778,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-516,,,,20738,,,,,,,Student requests,,,,Item,Library patron requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872474365952,,,,,,,,,,,,,,,,,,,,GRSItem-20740,,No,Private,,,Student requests,,,,,,"These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).",,,No,,,,,,,Library patron requests,,,,,,,,,,,,01427,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20740,,,,,,,,,,,,,,,,,,,,"These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).",,,,,,,,Library,,,,,,,,,1427,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SD-13-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01427,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1427,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,Student requests,,,,,"These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,,,,,,,,,,"SD-13-7,GRS-1427,1427,1,Student requests,Student requests,Item,Discontinued,Finalized,These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,Private,Library",,,,,,,,,,,,,,,GRS-516,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-7,GRS-1427,1427,1,Student requests,Student requests,Item,Discontinued,Finalized,These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name\, address\, telephone number\, and signature; call number\, author\, and title of material requested; patron's signature\, and indication of material's status (checked out\, overdue\, reordered\, out-of-print).,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1427,,,,,,,1427,"These are requests by students or staff for materials currently checked out or to add new materials to the media center collections. They may be a form and/or electronic record. They may include library card number; patron's name, address, telephone number, and signature; call number, author, and title of material requested; patron's signature, and indication of material's status (checked out, overdue, reordered, out-of-print).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20738,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utah emergency medical services (ems) incident report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-465,,,,20755,,,,,,,Utah emergency medical services (ems) incident report,,,,Item,Utah emergency medical services (ems) incident report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872476463104,,,,,,,,,,,,,,,,,,,,GRSItem-20756,,No,Private,,,Utah emergency medical services (ems) incident report,,,,,,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,,,No,,,,,,,Utah emergency medical services (ems) incident report,,,,,,,,,,,,01240,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20756,,,,,,,,,,,,,,,,,,,,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,,,,,,,,Fire Department,,,,,,,,,1240,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-23,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01240,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1240,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,,,,Utah emergency medical service,,,,,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,,,,,,,,,,,,,"MUN-26-23,GRS-1240,1240,1,Utah emergency medical services (ems) incident report,Utah emergency medical service,Item,Discontinued,Finalized,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,Private,Fire Department",,,,,,,,,,,,,,,GRS-465,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-23,GRS-1240,1240,1,Utah emergency medical services (ems) incident report,Utah emergency medical service,Item,Discontinued,Finalized,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1240,,,,,,,1240,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8a-103 (2011)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20755,,,,,,Inactive,
"",Signalized intersection records,,,,,,,,,,0.094103105,,,,,,,,,,,Signalized intersection records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Signalized intersection records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872477511681,,,,,,,,,,,,,,,,,,,,GRSItem-20766,,No,Public,,,Signalized intersection records,,,,,,",These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",,,No,,,,,,,,,,,,,,,,,,,00690,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20766,,,,,,,,,,,MUN-23-17,,,,,,,,,"These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",,,,,,,,Public Works,,,,,,,,,690,,,,,,GRS-1163,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-29-23,,,,,,,,,,,,,,,,,,,,,,00690,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-690,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,Signalized intersection record,,,,,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,,,,,,,,,,"CO-29-23,GRS-690,690,1,Signalized intersection records,Signalized intersection record,Item,Current,Finalized,,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,Public,Public Works",,,,20767,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-23,GRS-690,690,1,Signalized intersection records,Signalized intersection record,Item,Current,Finalized,,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,690,,,,,,,690,"These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.",,,,,,,,,,,,,,,,,"Signalized intersection records,MUN-23-17,GRS-1163",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""catalog closed"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Holdings catalog,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-509,,,,20731,,,,,,,Holdings catalog,,,,Item,Library holdings catalog,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872479608832,,,,,,,,,,,,,,,,,,,,GRSItem-20732,,No,Public,,,Holdings catalog,,,,,,"Retention changed from ""catalog closed"" to ""final action"" to meet new language requirements.,This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).",,,No,,,,,,,Library holdings catalog,,,,,,,,,,,,01423,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20732,,,,,,,,,,,,,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).",,,,,,,,Library,,,,,,,,,1423,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SD-13-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01423,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1423,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out and date due).",,,,Holdings catalog,,,,,"This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out and date due).",,,,,,,,,,,,,"SD-13-3,GRS-1423,1423,1,Holdings catalog,Holdings catalog,Item,Discontinued,Finalized,Retention changed from ""catalog closed"" to ""final action"" to meet new language requirements.,This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).,This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).,Public,Library",,,,,,,,,,,,,,,GRS-509,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-3,GRS-1423,1423,1,Holdings catalog,Holdings catalog,Item,Discontinued,Finalized,Retention changed from ""catalog closed"" to ""final action"" to meet new language requirements.,This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).,This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out and date due).,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1423,,,,,,,1423,"This catalog serves as a finding aid for library users in locating library materials currently in the library collection. Manual library catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number, author, title, publisher, number of copies, date and subject headings. Computer catalogs also include number and status of copies (on shelf, checked out and date due).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20731,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Supervised fire drill reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-462,,,,20750,,,,,,,Supervised fire drill reports,,,,Item,Supervised fire drill reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872480657408,,,,,,,,,,,,,,,,,,,,GRSItem-20749,,No,Public,,,Supervised fire drill reports,,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.",,,No,,,,,,,Supervised fire drill reports,,,,,,,,,,,,01237,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20749,,,,,,,,,,,,,,,,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.",,,,,,,,Fire Department,,,,,,,,,1237,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-20,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01237,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1237,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,Supervised fire drill reports,,,,,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,,,,,,,,,,"MUN-26-20,GRS-1237,1237,1,Supervised fire drill reports,Supervised fire drill reports,Item,Discontinued,Finalized,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,Public,Fire Department",,,,,,,,,,,,,,,GRS-462,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-20,GRS-1237,1237,1,Supervised fire drill reports,Supervised fire drill reports,Item,Discontinued,Finalized,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number\, date\, school or hospital name\, grade\, fire fighters present\, number of students involved\, and signature of chief or supervisor.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1237,,,,,,,1237,"These monthly report forms are completed on all supervised school and hospital fire drills. They are used to verify fire drills were held and to compile annual reports. They include drill number, date, school or hospital name, grade, fire fighters present, number of students involved, and signature of chief or supervisor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20750,,,,,,Inactive,
"",Special events permits,,,,,,,,,,0.094103105,,,,,,,,,,,Special events permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Special events permits,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872481705985,,,,,,,,,,,,,,,,,,,,GRSItem-20768,,No,Public,,,Special events permits,,,,,,",These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.",,,No,,,,,,,,,,,,,,,,,,,00692,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20768,,,,,,,,,,,MUN-23-38,,,,,,,,,"These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.",,,,,,,,Public Works,,,,,,,,,692,,,,,,GRS-1184,,2024-11-07T17:01:11.235Z,,,,,,,,,CO-29-25,,,,,,,,,,,,,,,,,,,,,,00692,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-692,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name, address, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.",,,,Special events permits,,,,,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name, address, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.",,,,,,,,,,,,,"CO-29-25,GRS-692,692,1,Special events permits,Special events permits,Item,Current,Finalized,,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.,Public,Public Works",,,,20769,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-25,GRS-692,692,1,Special events permits,Special events permits,Item,Current,Finalized,,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.,These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name\, address\, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,692,,,,,,,692,"These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contract person's name, address, and telephone number; proposed location or route; whether a fee waiver is requested; estimated number of participants and spectators; authorizing signature and date; date to appear on county commission agenda; sheriff's and local health department's recommendations; decision; and authorizing signature.",,,,,,,,,,,,,,,,,"Special events permits,MUN-23-38,GRS-1184",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Constitution and bylaws,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-43,,,,20783,,,,,,,Constitution and bylaws,,,,Item,Constitution and bylaws,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872483803137,,,,,,,,,,,,,,,,,,,,GRSItem-20784,,No,Public,,,Constitution and bylaws,,,,,,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",,,No,,,,,,,Constitution and bylaws,,,,,,,,,,,,00752,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20784,,,,,,,,,,,,,,,,,,,,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",,,,,,,,Administrative,,,,,,,,,752,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-1-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00752,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-752,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules (e.g., Robert's Rules of Order, etc.).",,,,Constitution and bylaws,,,,,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules (e.g., Robert's Rules of Order, etc.).",,,,,,,,,,,,,"MUN-1-17,GRS-752,752,1,Constitution and bylaws,Constitution and bylaws,Item,Discontinued,Finalized,These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).,These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).,Public,Administrative",,,,,,,,,,,,,,,GRS-43,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-17,GRS-752,752,1,Constitution and bylaws,Constitution and bylaws,Item,Discontinued,Finalized,These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).,These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,752,,,,,,,752,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules (e.g., Robert's Rules of Order, etc.).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20783,,,,,,Inactive,
"",,,,,,"Retention changed from ""after removal of tank"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Tank applications and permit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-463,,,,20751,,,,,,,Tank applications and permit records,,,,Item,Tank applications and permit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872485900288,,,,,,,,,,,,,,,,,,,,GRSItem-20752,,No,Public,,,Tank applications and permit records,,,,,,"Retention changed from ""after removal of tank"" to ""final action"" to meet new language requirements.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",,,No,,,,,,,Tank applications and permit records,,,,,,,,,,,,01238,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20752,,,,,,,,,,,,,,,,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",,,,,,,,Fire Department,,,,,,,,,1238,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-26-21,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01238,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1238,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,Tank applications and permit r,,,,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,,,,,,,,,,"MUN-26-21,GRS-1238,1238,1,Tank applications and permit records,Tank applications and permit r,Item,Discontinued,Finalized,Retention changed from ""after removal of tank"" to ""final action"" to meet new language requirements.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,Public,Fire Department",,,,,,,,,,,,,,,GRS-463,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-21,GRS-1238,1238,1,Tank applications and permit records,Tank applications and permit r,Item,Discontinued,Finalized,Retention changed from ""after removal of tank"" to ""final action"" to meet new language requirements.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1238,,,,,,,1238,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form, permit, a sketch or diagram of location along with tank dimensions, and an inspection report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20751,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Project commencement notices files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Project commencement notices files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872486948865,,,,,,,,,,,,,,,,,,,,GRSItem-20819,,No,Protected,,,Project commencement notices files,,,,,,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.",,,No,,,,,,,,,,,,,,,,,,,00277,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20819,,,,,,,,,,,,,,,,,,,,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.",,,,,,,,Clerk,,,,,,,,,277,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-14-34,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00277,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-277,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991, the county recorder was given the responsibility of filing these notices.",,,,Project commencement notices f,,,,,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991, the county recorder was given the responsibility of filing these notices.",,,,,,,,,,,,,"CO-14-34,GRS-277,277,1,Project commencement notices files,Project commencement notices f,Item,Discontinued,Finalized,These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.,These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.,Protected,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-34,GRS-277,277,1,Project commencement notices files,Project commencement notices f,Item,Discontinued,Finalized,These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.,These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991\, the county recorder was given the responsibility of filing these notices.,Protected,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,277,,,,,,,277,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project."" The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 38-1-27 (11)(2010)). In 1991, the county recorder was given the responsibility of filing these notices.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fatal fire investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-469,,,,20841,,,,,,,Fatal fire investigation case files,,,,Item,Fatal fire investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872489046017,,,,,,,,,,,,,,,,,,,,GRSItem-20842,,No,Protected,,,Fatal fire investigation case files,,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.",,,No,,,,,,,Fatal fire investigation case files,,,,,,,,,,,,01228,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20842,,,,,,,,,,,,,,,,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.",,,,,,,,Fire Department,,,,,,,,,1228,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-26-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01228,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1228,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation. See also Investigation case files.",,,,Fatal fire investigation case,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation. See also Investigation case files.",,,,,,,,,,,,,"MUN-26-11,GRS-1228,1228,1,Fatal fire investigation case files,Fatal fire investigation case,Item,Discontinued,Finalized,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.,Protected,Fire Department",,,,,,,,,,,,,,,GRS-469,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-26-11,GRS-1228,1228,1,Fatal fire investigation case files,Fatal fire investigation case,Item,Discontinued,Finalized,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1228,,,,,,,1228,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation. See also Investigation case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20841,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Labor-management relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-161,,,,20781,,,,,,,Labor-management relations files,,,,Item,Labor-management relations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872490094593,,,,,,,,,,,,,,,,,,,,GRSItem-20780,,No,Public,,,Labor-management relations files,,,,,,"Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.",,,No,,,,,,,Labor-management relations files,,,,,,,,,,,,01929,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20780,,,,,,,,,,,,,,,,,,,,"Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.",,,,,,,,Human Resources,,,,,,,,,1929,,,,,,,,2024-11-07T17:01:11.235Z,,,,,,,,,SG-11-25,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01929,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1929,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Records and case files of labor-management relations such as UPEA, AFCME, UHEE, etc. Includes correspondence, memoranda, reports, and other records relating to the relationship between management and employee associations or other groups.",,,,Labor-management relations fil,,,,,"Records and case files of labor-management relations such as UPEA, AFCME, UHEE, etc. Includes correspondence, memoranda, reports, and other records relating to the relationship between management and employee associations or other groups.",,,,,,,,,,,,,"SG-11-25,GRS-1929,1929,1,Labor-management relations files,Labor-management relations fil,Item,Discontinued,Finalized,Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.,Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.,Public,Human Resources",,,,,,,,,,,,,,,GRS-161,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-25,GRS-1929,1929,1,Labor-management relations files,Labor-management relations fil,Item,Discontinued,Finalized,Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.,Records and case files of labor-management relations such as UPEA\, AFCME\, UHEE\, etc. Includes correspondence\, memoranda\, reports\, and other records relating to the relationship between management and employee associations or other groups.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1929,,,,,,,1929,"Records and case files of labor-management relations such as UPEA, AFCME, UHEE, etc. Includes correspondence, memoranda, reports, and other records relating to the relationship between management and employee associations or other groups.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20781,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Appraisal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-201,,,,20832,,,,,,,Appraisal files,,,,Item,Assessor appraisal cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872493240321,,,,,,,,,,,,,,,,,,,,GRSItem-20833,,No,Public,,,Appraisal files,,,,,,"Files including location\, description\, value\, and photographs of property.",,,No,,,,,,,Assessor appraisal cards,,,,,,,,,,,,01776,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20833,,,,,,,,,,,,,,,,,,,,"Files including location\, description\, value\, and photographs of property.",,,,,,,,Facility Management,,,,,,,,,1776,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SG-6-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01776,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1776,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Files including location, description, value, and photographs of property.",,,,Appraisal files,,,,,"Files including location, description, value, and photographs of property.",,,,,,,,,,,,,"SG-6-1,GRS-1776,1776,1,Appraisal files,Appraisal files,Item,Discontinued,Finalized,Files including location\, description\, value\, and photographs of property.,Files including location\, description\, value\, and photographs of property.,Public,Facility Management",,,,,,,,,,,,,,,GRS-201,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-1,GRS-1776,1776,1,Appraisal files,Appraisal files,Item,Discontinued,Finalized,Files including location\, description\, value\, and photographs of property.,Files including location\, description\, value\, and photographs of property.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1776,,,,,,,1776,"Files including location, description, value, and photographs of property.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20832,,,,,,Inactive,
"",,,,,,"Retention changed from ""after expiration of bonds"" to ""after final action.""",,,,,0.094103105,,,,,,,,,,,Bond redemption and destruction certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-787,,,,20891,,,,,,,Bond redemption and destruction certificates,,,,Item,Bond redemption and destruction certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872494288896,,,,,,,,,,,,,,,,,,,,GRSItem-20892,,No,Public,,,Bond redemption and destruction certificates,,,,,,"Retention changed from ""after expiration of bonds"" to ""after final action."",These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.",,,No,,,,,,,Bond redemption and destruction certificates,,,,,,,,,,,,01286,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20892,,,,,,,,,,,,,,,,,,,,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,,,,,,,,Bonds and Bonding,,,,,,,,,1286,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-2-2,,,,,,,,,,,,,,,,,,2018-05-17T00:00:00Z,,,,01286,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1286,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,,,,Bond redemption and destructio,,,,,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,"SD-2-2,GRS-1286,1286,1,Bond redemption and destruction certificates,Bond redemption and destructio,Item,Discontinued,Finalized,Retention changed from ""after expiration of bonds"" to ""after final action."",These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-787,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-2,GRS-1286,1286,1,Bond redemption and destruction certificates,Bond redemption and destructio,Item,Discontinued,Finalized,Retention changed from ""after expiration of bonds"" to ""after final action."",These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1286,,,,,,,1286,These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20891,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Housing and urban development financial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-705,,,,20914,,,,,,,Housing and urban development financial records,,,,Item,Housing and urban development financial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872495337473,,,,,,,,,,,,,,,,,,,,GRSItem-20913,,No,Public,,,Housing and urban development financial records,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).",,,No,,,,,,,Housing and urban development financial records,,,,,,,,,,,,01197,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20913,,,,,,,,,,,,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).",,,,,,,,Redevelopment,,,,,,,,,1197,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-24-13,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01197,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1197,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58 (1993)).",,,,Housing and urban development,,,,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58 (1993)).",,,,,,,,,,,,,"MUN-24-13,GRS-1197,1197,1,Housing and urban development financial records,Housing and urban development,Item,Discontinued,Finalized,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).,Public,Redevelopment",,,,,,,,,,,,,,,GRS-705,,,,,Redevelopment,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-13,GRS-1197,1197,1,Housing and urban development financial records,Housing and urban development,Item,Discontinued,Finalized,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).,These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1197,,,,,,,1197,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation, employment survey, and environmental review. They include financial reports, preliminary reports, and all other financial records (24 CFR 58 (1993)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20914,,,,,,Inactive,
"",Fatal fire investigation case files,,,,,,,,,,0.094103105,,,,,,,,,,,Fatal fire investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,Fatal fire investigation case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872496386048,,,,,,,,,,,,,,,,,,,,GRSItem-20841,,No,Protected,,,Fatal fire investigation case files,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.",,,No,,,,,,,,,,,,,,,,,,,00469,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20841,,,,,,,,,,,MUN-26-11,,,,,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.",,,,,,,,Fire Department,,,,,,,,,469,,,,,,GRS-1228,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-22-24,,,,,,,,,,,,,,,,,,,,,,00469,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-469,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation.",,,,Fatal fire investigation case,,,,,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation.",,,,,,,,,,,,,"CO-22-24,GRS-469,469,1,Fatal fire investigation case files,Fatal fire investigation case,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.,Protected,Fire Department",,,,20842,,,,,,,,,,,,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-22-24,GRS-469,469,1,Fatal fire investigation case files,Fatal fire investigation case,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.,These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation.,Protected,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,469,,,,,,,469,"These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation.",,,,,,,,,,,,,,,,,"Fatal fire investigation case files,MUN-26-11,GRS-1228",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Employee training records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,These records have administrative value as long as the employee works for the governmental entity.,,,,Employee training records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872497434625,,,,,,,,,,,,,,,,,,,,GRSItem-20878,,No,Public,,,Employee training records,,,,,,"These records have administrative value as long as the employee works for the governmental entity.,These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.",,,No,,,,,,,,,,,,,,,,,,,01916,,,Current,,,,,,,,,,,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,These records have administrative value as long as the employee works for the governmental entity.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20878,,,,,,,,,,,,,,,,,,,,"These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.",,,,,,,,Human Resources,,,,,,,,,1916,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SG-11-11,,,,,,,,,,,,,,,,,,,,,,01916,,,,,,2018-05-14T00:00:00Z,,,,,,,GRS-1916,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-14,,,,,,,,,"These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence, memoranda, reports, and other records relating to course availability and participation.",,,,Employee training records,,,,,"These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence, memoranda, reports, and other records relating to course availability and participation.",,,,,,,,,,,,,"SG-11-11,GRS-1916,1916,1,Employee training records,Employee training records,Item,Current,Finalized,These records have administrative value as long as the employee works for the governmental entity.,These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.,These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-11,GRS-1916,1916,1,Employee training records,Employee training records,Item,Current,Finalized,These records have administrative value as long as the employee works for the governmental entity.,These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.,These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence\, memoranda\, reports\, and other records relating to course availability and participation.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1916,,,,,,,1916,"These records document employee participation in training programs sponsored by governmental agencies or non-governmental institutions. Information may include correspondence, memoranda, reports, and other records relating to course availability and participation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'if not part of case file' changed to 'or final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Dui (driving under the influence) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-332,,,,21169,,,,,,,Dui (driving under the influence) reports,,,,Item,Dui (driving under the influence) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872499531776,,,,,,,,,,,,,,,,,,,,GRSItem-20899,,No,Private,,,Dui (driving under the influence) reports,,,,,,"Retention wording 'if not part of case file' changed to 'or final action' to meet new language requirements.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",,,No,,,,,,,Dui (driving under the influence) reports,,,,,,,,,,,,01074,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20899,,,,,,,,,,,,,,,,,,,,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",,,,,,,,Law Enforcement,,,,,,,,,1074,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-21-16,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,01074,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-1074,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.",,,,Dui (driving under the influen,,,,,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.",,,,,,,,,,,,,"MUN-21-16,GRS-1074,1074,1,Dui (driving under the influence) reports,Dui (driving under the influen,Item,Discontinued,Finalized,Retention wording 'if not part of case file' changed to 'or final action' to meet new language requirements.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-332,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-16,GRS-1074,1074,1,Dui (driving under the influence) reports,Dui (driving under the influen,Item,Discontinued,Finalized,Retention wording 'if not part of case file' changed to 'or final action' to meet new language requirements.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1074,,,,,,,1074,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21169,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equipment run logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-452,,,,20909,,,,,,,Equipment run logs,,,,Item,Equipment run logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872503726080,,,,,,,,,,,,,,,,,,,,GRSItem-20908,,No,Public,,,Equipment run logs,,,,,,"These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.",,,No,,,,,,,Equipment run logs,,,,,,,,,,,,01225,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20908,,,,,,,,,,,,,,,,,,,,"These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.",,,,,,,,Fire Department,,,,,,,,,1225,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-26-8,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01225,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1225,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurence, address, run number, time in service, type of run, and equipment used.",,,,Equipment run logs,,,,,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurence, address, run number, time in service, type of run, and equipment used.",,,,,,,,,,,,,"MUN-26-8,GRS-1225,1225,1,Equipment run logs,Equipment run logs,Item,Discontinued,Finalized,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.,Public,Fire Department",,,,,,,,,,,,,,,GRS-452,,,,,Fire Department,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-8,GRS-1225,1225,1,Equipment run logs,Equipment run logs,Item,Discontinued,Finalized,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.,These logs record information on each run (fire\, medical\, public assistance) and each apparatus used (ladder\, engine\, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service\, budget needs and planning for future liability. These logs include time of occurence\, address\, run number\, time in service\, type of run\, and equipment used.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1225,,,,,,,1225,"These logs record information on each run (fire, medical, public assistance) and each apparatus used (ladder, engine, rescue unit) in each station. It is used to compile annual statistical reports for projecting future service, budget needs and planning for future liability. These logs include time of occurence, address, run number, time in service, type of run, and equipment used.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20909,,,,,,Inactive,
"",,,,,,"Retention changed from ""after unconditional sale of property"" to ""disposition of asset"".",,,,,0.094103105,,,,,,,,,,,Real estate acquistion files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1403,,,,21230,,,,,,,Real estate acquistion files,,,,Item,Real property files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872505823232,,,,,,,,,,,,,,,,,,,,GRSItem-20928,,No,Public,,,Real estate acquistion files,,,,,,"Retention changed from ""after unconditional sale of property"" to ""disposition of asset"".,These records document the purchase of real property by the school district. They include the contract and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01367,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20928,,,,,,,,,,,,,,,,,,,,These records document the purchase of real property by the school district. They include the contract and related correspondence.,,,,,,,,Purchasing,,,,,,,,,1367,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-7-9,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01367,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1367,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,These records document the purchase of real property by the school district. They include the contract and related correspondence.,,,,Real estate acquistion files,,,,,These records document the purchase of real property by the school district. They include the contract and related correspondence.,,,,,,,,,,,,,"SD-7-9,GRS-1367,1367,1,Real estate acquistion files,Real estate acquistion files,Item,Discontinued,Finalized,Retention changed from ""after unconditional sale of property"" to ""disposition of asset"".,These records document the purchase of real property by the school district. They include the contract and related correspondence.,These records document the purchase of real property by the school district. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after disposition of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-9,GRS-1367,1367,1,Real estate acquistion files,Real estate acquistion files,Item,Discontinued,Finalized,Retention changed from ""after unconditional sale of property"" to ""disposition of asset"".,These records document the purchase of real property by the school district. They include the contract and related correspondence.,These records document the purchase of real property by the school district. They include the contract and related correspondence.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1367,,,,,,,1367,These records document the purchase of real property by the school district. They include the contract and related correspondence.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meals and milk count reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Meals and milk count reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872505823233,,,,,,,,,,,,,,,,,,,,GRSItem-20952,,No,Public,,,Meals and milk count reports,,,,,,",These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.",,,No,,,,,,,,,,,,,,,,,,,01417,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20952,,,,,,,,,,,,,,,,,,,,"These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.",,,,,,,,Food Service,,,,,,,,,1417,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SD-12-5,,,,,,,,,,,,,,,,,,,,,,01417,,,,,,2018-06-07T00:00:00Z,,,,,,,GRS-1417,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-07,,,,,,,,,"These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date, school, total meals served, number of paid, reduced, free, paid, and adults served.",,,,Meals and milk count reports,,,,,"These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date, school, total meals served, number of paid, reduced, free, paid, and adults served.",,,,,,,,,,,,,"SD-12-5,GRS-1417,1417,1,Meals and milk count reports,Meals and milk count reports,Item,Current,Finalized,,These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.,These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.,Public,Food Service",,,,,,,,,,,,,,,,,,,,Food Service,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-12-5,GRS-1417,1417,1,Meals and milk count reports,Meals and milk count reports,Item,Current,Finalized,,These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.,These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.,Public,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Food Service,1417,,,,,,,1417,"These are reports submitted by each elementary and secondary school on milk and meals served daily. They are used to generate reimbursements for meals meeting regulating requirements. The report includes the date, school, total meals served, number of paid, reduced, free, paid, and adults served.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""or until administrative need ends"" to 'until resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Crime analysis files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-326,,,,20897,,,,,,,Crime analysis files,,,,Item,Crime analyses files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872507920385,,,,,,,,,,,,,,,,,,,,GRSItem-20898,,No,Public,,,Crime analysis files,,,,,,"Retention wording changed from ""or until administrative need ends"" to 'until resolution of issue' to meet new language requirements.,These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",,,No,,,,,,,Crime analyses files,,,,,,,,,,,,01068,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20898,,,,,,,,,,,,,,,,,,,,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",,,,,,,,Law Enforcement,,,,,,,,,1068,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-21-10,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,01068,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1068,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems and forecasts.",,,,Crime analysis files,,,,,"These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems and forecasts.",,,,,,,,,,,,,"MUN-21-10,GRS-1068,1068,1,Crime analysis files,Crime analysis files,Item,Discontinued,Finalized,Retention wording changed from ""or until administrative need ends"" to 'until resolution of issue' to meet new language requirements.,These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.,These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-326,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-10,GRS-1068,1068,1,Crime analysis files,Crime analysis files,Item,Discontinued,Finalized,Retention wording changed from ""or until administrative need ends"" to 'until resolution of issue' to meet new language requirements.,These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.,These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1068,,,,,,,1068,"These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems and forecasts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20897,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-519,,,,20930,,,,,,,Registration records,,,,Item,Library registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872510017536,,,,,,,,,,,,,,,,,,,,GRSItem-20929,,No,Private,,,Registration records,,,,,,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.",,,No,,,,,,,Library registration records,,,,,,,,,,,,01214,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20929,,,,,,,,,,,,,,,,,,,,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.",,,,,,,,Library,,,,,,,,,1214,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,MUN-25-16,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01214,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1214,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birthdate.",,,,Registration records,,,,,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birthdate.",,,,,,,,,,,,,"MUN-25-16,GRS-1214,1214,1,Registration records,Registration records,Item,Discontinued,Finalized,This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.,This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.,Private,Library",,,,,,,,,,,,,,,GRS-519,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-16,GRS-1214,1214,1,Registration records,Registration records,Item,Discontinued,Finalized,This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.,This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1214,,,,,,,1214,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials, monitoring of overdue books, fines and fees, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name, home and business addresses and telephone numbers, application date, and birthdate.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20930,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vehicle registration certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16558,,,,21403,,,,,,,Vehicle registration certificates,,,,Item,Vehicle ownership records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872513163264,,,,,,,,,,,,,,,,,,,,GRSItem-20858,,No,Public,,,Vehicle registration certificates,,,,,,Copies of legal registrations required by law to be maintained with each vehicle.,,,No,,,,,,,,,,,,,,,,,,,01870,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20858,,,,,,,,,,,,,,,,,,,,Copies of legal registrations required by law to be maintained with each vehicle.,,,,,,,,Motor Vehicle,,,,,,,,,1870,,,,,,,,2024-11-07T17:01:11.222Z,,,,,,,,,SG-9-11,,,,,,,,,,,,,,,,,,2018-04-30T00:00:00Z,,,,01870,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1870,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-30,,,,,,,,,Copies of legal registrations required by law to be maintained with each vehicle.,,,,Vehicle registration certifica,,,,,Copies of legal registrations required by law to be maintained with each vehicle.,,,,,,,,,,,,,"SG-9-11,GRS-1870,1870,1,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,Copies of legal registrations required by law to be maintained with each vehicle.,Copies of legal registrations required by law to be maintained with each vehicle.,Public,Motor Vehicle",,,,,,,,,,,,,,,,,,,,Motor Vehicle,,Appraisal Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-11,GRS-1870,1870,1,Vehicle registration certificates,Vehicle registration certifica,Item,Discontinued,Finalized,Copies of legal registrations required by law to be maintained with each vehicle.,Copies of legal registrations required by law to be maintained with each vehicle.,Public,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1870,,,,,,,1870,Copies of legal registrations required by law to be maintained with each vehicle.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Bond redemption and destruction certificates,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Bond redemption and destruction certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,,,,,Bond redemption and destruction certificates,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872516308992,,,,,,,,,,,,,,,,,,,,GRSItem-20891,,No,Public,,,Bond redemption and destruction certificates,,,,,,",These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.",,,No,,,,,,,,,,,,,,,,,,,00787,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20891,,,,,,,,,,,SD-2-2,,,,,,,,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,,,,,,,Bonds and Bonding,,,,,,,,,787,,,,,,GRS-1286,,2024-11-07T17:01:11.235Z,,,,,,,,,MUN-2-6,,,,,,,,,,,,,,,,,,,,,,00787,,,,,,2018-05-17T00:00:00Z,,,,,,,GRS-787,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,,,Municipal bond redemption,,,,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,"MUN-2-6,GRS-787,787,1,Bond redemption and destruction certificates,Municipal bond redemption,Item,Current,Finalized,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,20892,,,,,,,,,,,,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-6,GRS-787,787,1,Bond redemption and destruction certificates,Municipal bond redemption,Item,Current,Finalized,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,787,,,,,,,787,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,,,,,"Bond redemption and destruction certificates,SD-2-2,GRS-1286",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Boundaries records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Geospatial boundaries records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,,,,Geospatial boundaries records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,data,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083872518406145,,,,,,,,,,,,,,,,,,,,GRSItem-20893,,No,Public,,,Geospatial boundaries records,,,,,,"These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.",,,No,,,,,,,,,,,,,,,,,,,00722,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20893,,,,,,,,,,,MUN-27-1,,,,,,,,,"These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.",,,,,,,,Geospatial Data Sets,,,,,,,,,722,,,,,,GRS-1243,,2024-11-07T17:01:11.222Z,,,,,,,,,CO-32-1,,,,,,,,,,,,,,,,,,,,,,00722,,,,,,2018-05-17T00:00:00Z,,,,,,,GRS-722,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-17,,,,,,,,,"These geospatial records of administrative boundaries include county, municipal, precinct, tax districts, subdivisions, and other important boundaries.",,,,Geospatial boundaries records,,,,,"These geospatial records of administrative boundaries include county, municipal, precinct, tax districts, subdivisions, and other important boundaries.",,,,,,,,,,,,,"CO-32-1,GRS-722,722,1,Geospatial boundaries records,Geospatial boundaries records,Item,Current,Finalized,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.,Public,data,Geospatial Data Sets",,,,20894,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-1,GRS-722,722,1,Geospatial boundaries records,Geospatial boundaries records,Item,Current,Finalized,These records have historical value based on their contribution to the knowledge and understanding of the people and communities of our state.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important boundaries.,Public,data,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,722,,,,,,,722,"These geospatial records of administrative boundaries include county, municipal, precinct, tax districts, subdivisions, and other important boundaries.",,,,,,,,,,,,,,,,,"Boundaries records,MUN-27-1,GRS-1243",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Condominium plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Condominium plats,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876720050176,,,,,,,,,,,,,,,,,,,,GRSItem-21554,,No,Public,,,Condominium plats,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).",,,No,,,,,,,,,,,,,,,,,,,00294,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21554,,,,,,,,,,,,,,,,,,,,"These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).",,,,,,,,Recorder,,,,,,,,,294,,,,,,,,2024-11-07T17:01:15.332Z,,,,,,,,,CO-15-5,,,,,,,,,,,,,,,,,,,,,,00294,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-294,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project, including all angular and linear data along the exterior boundaries of the property; linear measurements and location, with reference to the exterior boundaries, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).",,,,Condominium plats,,,,,"These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project, including all angular and linear data along the exterior boundaries of the property; linear measurements and location, with reference to the exterior boundaries, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).",,,,,,,,,,,,,"CO-15-5,GRS-294,294,1,Condominium plats,Condominium plats,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).,These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).,Public,Recorder",,,,,,,,,,,,,,,,,,,,Recorder,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-5,GRS-294,294,1,Condominium plats,Condominium plats,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).,These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property; linear measurements and location\, with reference to the exterior boundaries\, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,294,,,,,,,294,"These are ""standard size original linen condominium plats . . . made by a registered Utah land surveyor,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project, including all angular and linear data along the exterior boundaries of the property; linear measurements and location, with reference to the exterior boundaries, of building or buildings; diagrammatic floor plans; description or delineation of the boundaries of the unit or convertible space; a distinguishing number or other symbol for every physical unit identified on the condominium plat; to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space . . . the location and dimension of any convertible lands"" (UCA 57-8-13(1) (2004).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""after period covered by related account"" removed because I don""t know what it means and due to new language requirements.",,,,,0.094103105,,,,,,,,,,,Tax exemption files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Tax exemption files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876747313152,,,,,,,,,,,,,,,,,,,,GRSItem-21601,,No,Public,,,Tax exemption files,,,,,,"Retention wording ""after period covered by related account"" removed because I don""t know what it means and due to new language requirements.,Tax exemption certificates and related records.",,,No,,,,,,,,,,,,,,,,,,,01988,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-02-22,,,,,21601,,,,,,,,,,,,,,,,,,,,Tax exemption certificates and related records.,,,,,,,,Purchasing,,,,,,,,,1988,,,,,,,,2024-11-07T17:01:15.332Z,,,,,,,,,SG-13-14,,,,,,,,,,,,,,,,,,,,,,01988,,,,,,2024-02-22T00:00:00Z,,,,,,,GRS-1988,,,,,,,,,,,,,,,,,,,,,,,,,,2024-02-22,,,,,,,,,Tax exemption certificates and related records.,,,,Tax exemption files,,,,,Tax exemption certificates and related records.,,,,,,,,,,,,,"SG-13-14,GRS-1988,1988,2,Tax exemption files,Tax exemption files,Item,Current,Finalized,Retention wording ""after period covered by related account"" removed because I don""t know what it means and due to new language requirements.,Tax exemption certificates and related records.,Tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-14,GRS-1988,1988,2,Tax exemption files,Tax exemption files,Item,Current,Finalized,Retention wording ""after period covered by related account"" removed because I don""t know what it means and due to new language requirements.,Tax exemption certificates and related records.,Tax exemption certificates and related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1988,,,,,,,1988,Tax exemption certificates and related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""completion of community service"" to ""resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Court ordered community service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Court ordered community service files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876781916160,,,,,,,,,,,,,,,,,,,,GRSItem-21602,,No,Public,,,Court ordered community service files,,,,,,"Retention wording changed from ""completion of community service"" to ""resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,No,,,,,,,,,,,,,,,,,,,00147,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-04-29,,,,,21602,,,,,,,,,,,,,,,,,,,,"These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,Human Resources,,,,,,,,,147,,,,,,,,2024-11-07T17:01:15.399Z,,,,,,,,,CO-8-3,,,,,,,,,,,,,,,,,,,,,,00147,,,,,,2018-04-21T00:00:00Z,,,,,,,GRS-147,,,,,,,,,,,,,,,,,,,,,,,,,,2024-04-29,,,,,,,,,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,Court ordered community servic,,,,,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,"CO-8-3,GRS-147,147,3,Court ordered community service files,Court ordered community servic,Item,Current,Finalized,Retention wording changed from ""completion of community service"" to ""resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,3,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-3,GRS-147,147,3,Court ordered community service files,Court ordered community servic,Item,Current,Finalized,Retention wording changed from ""completion of community service"" to ""resolution of issue"" to meet new language requirements.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,147,,,,,,,147,"These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and time sheet showing how many hours are completed. The court having jurisdiction of the case retains the record copy of these records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student employee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1437,,,,1437,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Student employee records,,,,Item,Student employee files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876700127232,,,,,,,,,,,,,,,,,,,,GRSItem-21507,,No,,,,Student employee records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.",,,No,,,,,,,Student employee files,,,,,,,,,,,,02038,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after end of employment, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,21507,,,,,,,,,,,,,,,,,,,,"These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.",,,,,,,,Colleges and Universities,,,,,,,,,2038,,,,,,,,2024-11-07T17:01:15.332Z,,,,,,,,,SG-18-3,,,,,,,,,,,,,,,,,,2022-05-04T00:00:00Z,,,,02038,,,,,,2017-09-01T00:00:00Z,,,,,,,GRS-2038,,,,,,,,,,,,,,,,,,,,,,,,,,2022-05-04,,,,,,,,,"These records document students temporarily employed by the educational institution. Information includes application, evaluation, work schedule, and related records.",,,,Student employee records,,,,,"These records document students temporarily employed by the educational institution. Information includes application, evaluation, work schedule, and related records.",,,,,,,,,,,,,"SG-18-3,GRS-2038,2038,1,Student employee records,Student employee records,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.,These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.,Colleges and Universities",,,,,,,,,,,,,,,GRS-1437,,,,,Colleges and Universities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after end of employment, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-18-3,GRS-2038,2038,1,Student employee records,Student employee records,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.,These records document students temporarily employed by the educational institution. Information includes application\, evaluation\, work schedule\, and related records.,Colleges and Universities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Colleges and Universities,2038,,,,,,,2038,"These records document students temporarily employed by the educational institution. Information includes application, evaluation, work schedule, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1437,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special education mediation agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Special education mediation agreements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876705370112,,,,,,,,,,,,,,,,,,,,GRSItem-21540,,No,,,,Special education mediation agreements,,,,,,"These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.",,,No,,,,,,,,,,,,,,,,,,,16588,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after execution of agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-03-29,,,,,21540,,,,,,,,,,,,,,,,,,,,"These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.",,,,,,,,,,,,,,,,,16588,,,,,,,,2024-11-07T17:01:15.332Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16588,,,,,,2023-03-29T00:00:00Z,,,,,,,GRS-16588,,,,,,,,,,,,,,,,,,,,,,,,,,2023-03-29,,,,,,,,,"These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506, if the parties resolve a special education dispute through the mediation process, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records, as well as the Utah State Board of Education if it is provided them by the parties.",,,,Special education mediation ag,,,,,"These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506, if the parties resolve a special education dispute through the mediation process, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records, as well as the Utah State Board of Education if it is provided them by the parties.",,,,,,,,,,,,,"GRS-16588,16588,Special education mediation agreements,Special education mediation ag,Item,Current,Finalized,These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.,These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.",,,,,,,,,,,,,,,,,,,,,,Records Management Committee,,,,,,,,,,,,"Retain for 6 years after execution of agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16588,16588,Special education mediation agreements,Special education mediation ag,Item,Current,Finalized,These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.,These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506\, if the parties resolve a special education dispute through the mediation process\, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written\, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records\, as well as the Utah State Board of Education if it is provided them by the parties.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16588,,,,,,,16588,"These records are executed Special Education Mediation Agreements between local education agencies and parents or adult students. A Special Education Mediation Agreement refers to an executed agreement described in 34 CFR § 300.506. Under 34 CFR § 300.506, if the parties resolve a special education dispute through the mediation process, the parties must execute a legally binding agreement that sets forth that resolution and that states that all discussions that occurred during the mediation process will remain confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding and that is signed by both the parent and a representative of the agency who has the authority to bind such agency. A written, signed mediation agreement under 34 CFR § 300.506 is enforceable in any State court of competent jurisdiction or in a district court of the United States. Local education agencies may store these records, as well as the Utah State Board of Education if it is provided them by the parties.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Evidence tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Evidence tracking records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083876731584512,,,,,,,,,,,,,,,,,,,,GRSItem-21598,,No,,,,Evidence tracking records,,,,,,",These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,00374,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,21598,,,,,,,,,,,,,,,,,,,,"These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.",,,,,,,,Law Enforcement,,,,,,,,,374,,,,,,,,2024-11-07T17:01:15.332Z,,,,,,,,,CO-16-58,,,,,,,,,,,,,,,,,,,,,,00374,,,,,,2024-01-22T00:00:00Z,,,,,,,GRS-374,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,,,,,"These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedule.",,,,Evidence tracking records,,,,,"These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedule.",,,,,,,,,,,,,"CO-16-58,GRS-374,374,2,Evidence tracking records,Evidence tracking records,Item,Current,Finalized,,These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.,These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Records Management Committee,,,,,2,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-58,GRS-374,374,2,Evidence tracking records,Evidence tracking records,Item,Current,Finalized,,These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.,These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received\, the list of evidence items\, the reason for the collection of evidence\, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released\, and date and authorization of release. Violent felony records including homicide\, sexual assault and fatal crashes are not included in this schedule.,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,374,,,,,,,374,"These records track the procurement and disposal of evidence. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention changed from ""school vacated or closed"" to ""superseded"".",,,,,0.094103105,,,,,,,,,,,Asbestos management plan,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Asbestos management plan,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873398161408,,,,,,,,,,,,,,,,,,,,GRSItem-21093,,No,Public,,,Asbestos management plan,,,,,,"Retention changed from ""school vacated or closed"" to ""superseded"".,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,No,,,,,,,,,,,,,,,,,,,01398,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21093,,,,,,,,,,,,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.",,,,,,,,Facility Management,,,,,,,,,1398,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,SD-11-3,,,,,,,,,,,,,,,,,,2018-07-17T00:00:00Z,,,,01398,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1398,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-17,,,,,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM), friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,Asbestos management plan,,,,,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM), friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,"SD-11-3,GRS-1398,1398,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,Retention changed from ""school vacated or closed"" to ""superseded"".,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-3,GRS-1398,1398,1,Asbestos management plan,Asbestos management plan,Item,Discontinued,Finalized,Retention changed from ""school vacated or closed"" to ""superseded"".,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12\, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM)\, friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement\, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name\, school name\, building\, date\, sample number\, percent\, type\, original condition\, change\, recommendation\, and signature of person performing surveillance.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1398,,,,,,,1398,"This management plan is required by 40 CFR 763.93 (1998) to be developed for each school on or before October 12, 1988. The plan is required to be developed by an accredited management planner and to include a list of the name and address of each school building and whether they contain friable and nonfriable Asbestos Building Material (ACBM), friable and nonfriable suspected ACBM assumed to be Asbestos Containing Material (ACM) (40 CFR 763.93(e) (1998)) and must contain ""a true and correct statement, signed by the individual designated by the local education agency"" certifying that local agency responsibilities have been or will be met (40 CFR 763.93(1) (1998). Each local educational agency ""shall maintain and update its management plan to keep it current with ongoing operations and maintenance"" (40 CFR 763.93(d) (1998)). Every six months a surveillance report is required to be prepared by each principal (40 CFR 763.92(b)(2) (1998)). A copy of this report becomes part of the managemen t plan (40 UCA 763.92(b)(2)(iii) (1998)). The surveillance reports include district name, school name, building, date, sample number, percent, type, original condition, change, recommendation, and signature of person performing surveillance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Birth and relationship verification,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1720,,,,21470,,,,,,,Birth and relationship verification,,,,Item,Transitory tracking records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873402355712,,,,,,,,,,,,,,,,,,,,GRSItem-21119,,No,Private,,,Birth and relationship verification,,,,,,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.",,,No,,,,,,,Transitory tracking records,,,,,,,,,,,,00524,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21119,,,,,,,,,,,,,,,,,,,,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.",,,,,,,,Health,,,,,,,,,524,,,,,,,,2024-11-07T17:01:12.033Z,,,,,,,,,CO-25-2,,,,,,,,,,,,,,,,,,2018-08-27T00:00:00Z,,,,00524,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-524,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-27,,,,,,,,,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates, it is used to verify births and relationships to receive state benefits. The form includes father's name, an indication which other forms were also completed (acknowledgment of paternity of parents, paternity of father and date, or paternity not acknowledged), mother's name, name of children, birth date, place, certificate numbers, signature and title of local health official.",,,,Birth and relationship verific,,,,,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates, it is used to verify births and relationships to receive state benefits. The form includes father's name, an indication which other forms were also completed (acknowledgment of paternity of parents, paternity of father and date, or paternity not acknowledged), mother's name, name of children, birth date, place, certificate numbers, signature and title of local health official.",,,,,,,,,,,,,"CO-25-2,GRS-524,524,1,Birth and relationship verification,Birth and relationship verific,Item,Discontinued,Finalized,This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.,This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.,Private,Health",,,,,,,,,,,,,,,GRS-1720,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-2,GRS-524,524,1,Birth and relationship verification,Birth and relationship verific,Item,Discontinued,Finalized,This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.,This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,524,,,,,,,524,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates, it is used to verify births and relationships to receive state benefits. The form includes father's name, an indication which other forms were also completed (acknowledgment of paternity of parents, paternity of father and date, or paternity not acknowledged), mother's name, name of children, birth date, place, certificate numbers, signature and title of local health official.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21470,,,,,,Inactive,
"","Abstract records (tract indexes),County official bonds,Fee and entry records,General filing index,Grantors' and grantees' index (party or single name index),Military service records and index,Mining records and indexes,Miscellaneous records and index,Mortgage records and indexes,Powers of attorney index,Professional certificates and indexes,County real estate judgment records and indexes,Water records and indexes",,,,,,,,,Yes,0.094103105,,,,,,,,,,,County official records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,County official records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083873410744320,,,,,,,,,,,,,,,,,,,,GRSItem-21080,,No,Public,,,County official records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",,,No,,,,,,,,,,,,,,,,,,,00305,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21080,,,,,,,,,,,"CO-15-1,CO-14-29,CO-15-8,CO-15-9,CO-15-10,CO-15-11,CO-15-12,CO-15-13,CO-15-15,CO-15-18,CO-15-19,CO-15-20,CO-15-26",,,,,,,,,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",,,,,,,,Recorder,,,,,,,,,305,,,,,,"GRS-290,GRS-272,GRS-297,GRS-298,GRS-299,GRS-300,GRS-301,GRS-302,GRS-304,GRS-307,GRS-308,GRS-309,GRS-315",,2024-11-07T17:01:12.033Z,,,,,,,,,CO-15-16,,,,,,,,,,,,,,,,,,,,,,00305,,,,,,2018-07-06T00:00:00Z,,,,,,,GRS-305,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the ""Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records"", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)",,,,County official records,,,,,"These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the ""Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records"", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)",,,,,,,,,,,,,"CO-15-16,GRS-305,305,2,County official records,County official records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.),These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.),Public,Recorder",,,,"21081,21302,21367,21368,21369,21370,21371,21372,21373,21374,21375,21376,21377",,,,,,,,,,,,,,,,Recorder,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-16,GRS-305,305,2,County official records,County official records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.),These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.),Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,305,,,,,,,305,"These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the ""Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records"", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)",,,,,,,,,,,,,,,,,"Abstract records (tract indexes),County official bonds,Fee and entry records,General filing index,Grantors' and grantees' index (party or single name index),Military service records and index,Mining records and indexes,Miscellaneous records and index,Mortgage records and indexes,Powers of attorney index,Professional certificates and indexes,County real estate judgment records and indexes,Water records and indexes,CO-15-1,CO-14-29,CO-15-8,CO-15-9,CO-15-10,CO-15-11,CO-15-12,CO-15-13,CO-15-15,CO-15-18,CO-15-19,CO-15-20,CO-15-26,GRS-290,GRS-272,GRS-297,GRS-298,GRS-299,GRS-300,GRS-301,GRS-302,GRS-304,GRS-307,GRS-308,GRS-309,GRS-315",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Certificates of citizenship,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have long-term research value.,,,,Certificates of citizenship,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875594928128,,,,,,,,,,,,,,,,,,,,GRSItem-21482,,No,Public,,,Certificates of citizenship,,,,,,"These records have long-term research value.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.",,,No,,,,,,,,,,,,,,,,,,,00251,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have long-term research value.,,,,,"Approved by the Appraisal Committee on April 16\, 2019.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Approved by the Appraisal Committee on April 16, 2019.",,,1991-03-01,,,,,21482,,,,,,,,,,,,,,,,,,,,"These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.",,,,,,,,Clerk,,,,,,,,,251,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,CO-14-8,,,,,,,,,,,,,,,,,,,,,,00251,,,,,,2021-05-12T00:00:00Z,,,,,,,GRS-251,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-12,,,,,,,,,"These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date, individual's name, place of birth, current county of residence, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government, they may still exist and should follow this schedule.",,,,Certificates of citizenship,,,,,"These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date, individual's name, place of birth, current county of residence, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government, they may still exist and should follow this schedule.",,,,,,,,,,,,,"CO-14-8,GRS-251,251,2,Certificates of citizenship,Certificates of citizenship,Item,Current,Finalized,These records have long-term research value.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-8,GRS-251,251,2,Certificates of citizenship,Certificates of citizenship,Item,Current,Finalized,These records have long-term research value.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.,Approved by the Appraisal Committee on April 16\, 2019.,Approved by the Appraisal Committee on April 16\, 2019.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government\, they may still exist and should follow this schedule.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,251,,,,,,,251,"These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date, individual's name, place of birth, current county of residence, and the notarized signature of person seeking citizenship renouncing allegiance to any other country. Although these records are no longer created by state government, they may still exist and should follow this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Batch/data entry control forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Batch/data entry control forms,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815083875597025280,,,,,,,,,,,,,,,,,,,,GRSItem-21496,,No,Public,,,Batch/data entry control forms,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Information on all batch or data entry records received by the mainframe.",,,No,,,,,,,,,,,,,,,,,,,01762,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21496,,,,,,,,,,,,,,,,,,,,Information on all batch or data entry records received by the mainframe.,,,,,,,,Data Processing,,,,,,,,,1762,,,,,,,,2024-11-07T17:01:14.137Z,,,,,,,,,SG-5-2,,,,,,,,,,,,,,,,,,2022-03-03T00:00:00Z,,,,01762,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1762,,,,,,,,,,,,,,,,,,,,,,,,,,2022-03-03,,,,,,,,,Information on all batch or data entry records received by the mainframe.,,,,Batch/data entry control forms,,,,,Information on all batch or data entry records received by the mainframe.,,,,,,,,,,,,,"SG-5-2,GRS-1762,1762,1,Batch/data entry control forms,Batch/data entry control forms,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Information on all batch or data entry records received by the mainframe.,Information on all batch or data entry records received by the mainframe.,Public,Data Processing",,,,,,,,,,,,,,,,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-2,GRS-1762,1762,1,Batch/data entry control forms,Batch/data entry control forms,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Information on all batch or data entry records received by the mainframe.,Information on all batch or data entry records received by the mainframe.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1762,,,,,,,1762,Information on all batch or data entry records received by the mainframe.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'after project complete and warranties have run.' to 'after end of project' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,These records have a legal value per Utah Code 63G-6a-2002(3)(2019).&nbsp;,,,,Request for proposal records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"RPF,solicitation,solicitations,RFP,bids",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706986734157824,,,,,,,,,,,,,,,,,,,,GRSItem-21255,,No,,,,Request for proposal records,,,,,,"Retention wording changed from 'after project complete and warranties have run.' to 'after end of project' to meet new language requirements.,These records have a legal value per Utah Code 63G-6a-2002(3)(2019).&nbsp;,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.",,,No,,,,,,,,,,,,,,,,,,,01991,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 6 years after end of project or program, and then destroy records.",,,,,,,,,,These records have a legal value per Utah Code 63G-6a-2002(3)(2019).&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,21255,,,,,,,,,,,,,,,,,,,,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,,,,,,,,Purchasing,,,,,,,,,1991,,,,,,,,2025-02-10T21:21:53.899Z,,,,,,,,,SG-13-17,,,,,,,,,,,,,,,,,,,,,,01991,,,,,,2018-12-21T00:00:00Z,,,,,,,GRS-1991,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-21,,,,,,,,,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,,,,Request for proposal records,,,,,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,,,,,,,,,,,,,"SG-13-17,GRS-1991,1991,2,Request for proposal records,Request for proposal records,Item,Current,Finalized,Retention wording changed from 'after project complete and warranties have run.' to 'after end of project' to meet new language requirements.,These records have a legal value per Utah Code 63G-6a-2002(3)(2019).&nbsp;,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,RPF,solicitation,solicitations,RFP,bids,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,Appraisal Committee,,,,,2,,,,,,,"Retain for 6 years after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-17,GRS-1991,1991,2,Request for proposal records,Request for proposal records,Item,Current,Finalized,Retention wording changed from 'after project complete and warranties have run.' to 'after end of project' to meet new language requirements.,These records have a legal value per Utah Code 63G-6a-2002(3)(2019).&nbsp;,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,RPF,solicitation,solicitations,RFP,bids,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1991,,,,,,,1991,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for procurement of a commodity or service.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Requests for proposals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Requests for proposals,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706986966941696,,,,,,,,,,,,,,,,,,,,GRSItem-3154,,No,Public,,,Requests for proposals,,,,,,"These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00186,,,Discontinued,,,,,,,,,,See state schedule Requests for Proposal Records 13-17,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3154,,,,,,,,,,,,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,Purchasing,,,,,,,,,186,,,,,,,,2025-02-10T21:21:54.117Z,,,,,,,,,CO-9-6,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00186,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-186,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,Requests for proposals,,,,,"These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,"CO-9-6,GRS-186,186,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-6,GRS-186,186,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,186,,,,,,,186,"These are proposals submitted by private vendors in response to bid requests by the county. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unsuccessful bids and proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Unsuccessful bids and proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706986967990272,,,,,,,,,,,,,,,,,,,,GRSItem-3449,,No,Public,,,Unsuccessful bids and proposals files,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00937,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3449,,,,,,,,,,,,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,Purchasing,,,,,,,,,937,,,,,,,,2025-02-10T21:21:54.117Z,,,,,,,,,MUN-10-11,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00937,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-937,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,Unsuccessful bids and proposal,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,"MUN-10-11,GRS-937,937,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-11,GRS-937,937,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,937,,,,,,,937,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unopened bids proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Unopened bids proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706986969038848,,,,,,,,,,,,,,,,,,,,GRSItem-3448,,No,Public,,,Unopened bids proposals files,,,,,,"These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00936,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3448,,,,,,,,,,,,,,,,,,,,"These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.",,,,,,,,Purchasing,,,,,,,,,936,,,,,,,,2025-02-10T21:21:54.117Z,,,,,,,,,MUN-10-10,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00936,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-936,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are solicited and unsolicited bids, and proposals to provide products or services which, due to funding or administration reevaluation, are no longer required by the municipal agency, or will not be opened in the bidding process.",,,,Unopened bids proposals files,,,,,"These are solicited and unsolicited bids, and proposals to provide products or services which, due to funding or administration reevaluation, are no longer required by the municipal agency, or will not be opened in the bidding process.",,,,,,,,,,,,,"MUN-10-10,GRS-936,936,1,Unopened bids proposals files,Unopened bids proposals files,Item,Discontinued,Finalized,These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.,These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-10,GRS-936,936,1,Unopened bids proposals files,Unopened bids proposals files,Item,Discontinued,Finalized,These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.,These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,936,,,,,,,936,"These are solicited and unsolicited bids, and proposals to provide products or services which, due to funding or administration reevaluation, are no longer required by the municipal agency, or will not be opened in the bidding process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Successful bid proposal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Successful bid proposal files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987026710528,,,,,,,,,,,,,,,,,,,,GRSItem-2852,,No,Public,,,Successful bid proposal files,,,,,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00928,,,Discontinued,,,,,,,,,,Request for Proposal Records 13-17,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,2852,,,,,,,,,,,,,,,,,,,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,,,,,,,,Purchasing,,,,,,,,,928,,,,,,,,2025-02-10T21:21:54.177Z,,,,,,,,,MUN-10-2,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00928,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-928,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,,,,Successful bid proposal files,,,,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,,,,,,,,,,,,,"MUN-10-2,GRS-928,928,1,Successful bid proposal files,Successful bid proposal files,Item,Discontinued,Finalized,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-2,GRS-928,928,1,Successful bid proposal files,Successful bid proposal files,Item,Discontinued,Finalized,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,928,,,,,,,928,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unopened bids proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Unopened bids proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987027759104,,,,,,,,,,,,,,,,,,,,GRSItem-3152,,No,Public,,,Unopened bids proposals files,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00188,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3152,,,,,,,,,,,,,,,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.",,,,,,,,Purchasing,,,,,,,,,188,,,,,,,,2025-02-10T21:21:54.177Z,,,,,,,,,CO-9-8,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00188,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-188,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the county agency or will not be opened to the bidding process.",,,,Unopened bids proposals files,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the county agency or will not be opened to the bidding process.",,,,,,,,,,,,,"CO-9-8,GRS-188,188,1,Unopened bids proposals files,Unopened bids proposals files,Item,Discontinued,Finalized,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-8,GRS-188,188,1,Unopened bids proposals files,Unopened bids proposals files,Item,Discontinued,Finalized,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the county agency or will not be opened to the bidding process.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,188,,,,,,,188,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the county agency or will not be opened to the bidding process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unsuccessful bids and proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Unsuccessful bids and proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987027759105,,,,,,,,,,,,,,,,,,,,GRSItem-3153,,No,Public,,,Unsuccessful bids and proposals files,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00189,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3153,,,,,,,,,,,,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,Purchasing,,,,,,,,,189,,,,,,,,2025-02-10T21:21:54.177Z,,,,,,,,,CO-9-9,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00189,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-189,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,Unsuccessful bids and proposal,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,"CO-9-9,GRS-189,189,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-9,GRS-189,189,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,189,,,,,,,189,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Price quotation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Price quotation files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987028807680,,,,,,,,,,,,,,,,,,,,GRSItem-20406,,No,Public,,,Price quotation files,,,,,,"These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01363,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20406,,,,,,,,,,,,,,,,,,,,"These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.",,,,,,,,Purchasing,,,,,,,,,1363,,,,,,,,2025-02-10T21:21:54.177Z,,,,,,,,,SD-7-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01363,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1363,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms, correspondence, purchase orders and other items of information.",,,,Price quotation files,,,,,"These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms, correspondence, purchase orders and other items of information.",,,,,,,,,,,,,"SD-7-5,GRS-1363,1363,1,Price quotation files,Price quotation files,Item,Discontinued,Finalized,These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.,These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-5,GRS-1363,1363,1,Price quotation files,Price quotation files,Item,Discontinued,Finalized,These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.,These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1363,,,,,,,1363,"These records relate to the bid process for obtaining goods or services. Price quotations are given by vendors and other companies estimating the cost of their services to the school district. The records include quote forms, correspondence, purchase orders and other items of information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Successful bid proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Successful bid proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987111645184,,,,,,,,,,,,,,,,,,,,GRSItem-3151,,No,Public,,,Successful bid proposals files,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00187,,,Discontinued,,,,,,,,,,Request for Proposal Records 13-17,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3151,,,,,,,,,,,,,,,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,,,,,,,,Purchasing,,,,,,,,,187,,,,,,,,2025-02-10T21:21:54.259Z,,,,,,,,,CO-9-7,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00187,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-187,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,,,,Successful bid proposals files,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,,,,,,,,,,,,,"CO-9-7,GRS-187,187,1,Successful bid proposals files,Successful bid proposals files,Item,Discontinued,Finalized,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-7,GRS-187,187,1,Successful bid proposals files,Successful bid proposals files,Item,Discontinued,Finalized,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,187,,,,,,,187,These files contain formal proposals submitted in response to the bidding process to provide products or services to a county agency by a private vendor which was awarded the county contract.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Requests for proposals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Requests for proposals,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987112693760,,,,,,,,,,,,,,,,,,,,GRSItem-3447,,No,Public,,,Requests for proposals,,,,,,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00935,,,Discontinued,,,,,,,,,,See state schedule Requests for Proposal Records 13-17,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3447,,,,,,,,,,,,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,Purchasing,,,,,,,,,935,,,,,,,,2025-02-10T21:21:54.259Z,,,,,,,,,MUN-10-9,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00935,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-935,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,Requests for proposals,,,,,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,"MUN-10-9,GRS-935,935,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-9,GRS-935,935,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,935,,,,,,,935,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Successful bids and proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1991,,,,21255,,,,,,,Successful bids and proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987114790912,,,,,,,,,,,,,,,,,,,,GRSItem-3033,,No,Public,,,Successful bids and proposals files,,,,,,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01986,,,Discontinued,,,,,,,,,,See Request for Proposals 13-17,,,,,,,,,"Retain for 4 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3033,,,,,,,,,,,,,,,,,,,,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,Purchasing,,,,,,,,,1986,,,,,,,,2025-02-10T21:21:54.259Z,,,,,,,,,SG-13-12,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,01986,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1986,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,,,,Successful bids and proposals,,,,,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,"SG-13-12,GRS-1986,1986,1,Successful bids and proposals files,Successful bids and proposals,Item,Discontinued,Finalized,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-12,GRS-1986,1986,1,Successful bids and proposals files,Successful bids and proposals,Item,Discontinued,Finalized,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1986,,,,,,,1986,Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Successful bid proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Successful bid proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987114790913,,,,,,,,,,,,,,,,,,,,GRSItem-3533,,No,Public,,,Successful bid proposals files,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01372,,,Discontinued,,,,,,,,,,Request for Proposal Records 13-17,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3533,,,,,,,,,,,,,,,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,,,,,,,,Purchasing,,,,,,,,,1372,,,,,,,,2025-02-10T21:21:54.259Z,,,,,,,,,SD-7-14,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01372,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1372,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,,,,Successful bid proposals files,,,,,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,,,,,,,,,,,,,"SD-7-14,GRS-1372,1372,1,Successful bid proposals files,Successful bid proposals files,Item,Discontinued,Finalized,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-14,GRS-1372,1372,1,Successful bid proposals files,Successful bid proposals files,Item,Discontinued,Finalized,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1372,,,,,,,1372,These files contain formal proposals submitted in response to the bidding process to provide products or services to a school district agency by a private vendor which was awarded the school district contract.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Requests for proposals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Requests for proposals,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987131568128,,,,,,,,,,,,,,,,,,,,GRSItem-3532,,No,Public,,,Requests for proposals,,,,,,"These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01369,,,Discontinued,,,,,,,,,,See state schedule Requests for Proposal Records 13-17,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3532,,,,,,,,,,,,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,Purchasing,,,,,,,,,1369,,,,,,,,2025-02-10T21:21:54.276Z,,,,,,,,,SD-7-11,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01369,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1369,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,Requests for proposals,,,,,"These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,"SD-7-11,GRS-1369,1369,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-11,GRS-1369,1369,1,Requests for proposals,Requests for proposals,Item,Discontinued,Finalized,These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1369,,,,,,,1369,"These are proposals submitted by private vendors in response to bid requests by the school district. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,"Retention changed from ""after being rejected"" to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Consultant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Consultant records,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987132616704,,,,,,,,,,,,,,,,,,,,GRSItem-20405,,No,Public,,,Consultant records,,,,,,"Retention changed from ""after being rejected"" to ""after final action"" to meet new language requirements.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01189,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20405,,,,,,,,,,,,,,,,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,,,,,,,,Redevelopment,,,,,,,,,1189,,,,,,,,2025-02-10T21:21:54.276Z,,,,,,,,,MUN-24-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01189,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1189,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,,,,Consultant records,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,,,,,,,,,,,,,"MUN-24-5,GRS-1189,1189,1,Consultant records,Consultant records,Item,Discontinued,Finalized,Retention changed from ""after being rejected"" to ""after final action"" to meet new language requirements.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-1991,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-5,GRS-1189,1189,1,Consultant records,Consultant records,Item,Discontinued,Finalized,Retention changed from ""after being rejected"" to ""after final action"" to meet new language requirements.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1189,,,,,,,1189,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unopened bids proposal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Unopened bids proposal files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987133665280,,,,,,,,,,,,,,,,,,,,GRSItem-3534,,No,Public,,,Unopened bids proposal files,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01374,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3534,,,,,,,,,,,,,,,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.",,,,,,,,Purchasing,,,,,,,,,1374,,,,,,,,2025-02-10T21:21:54.276Z,,,,,,,,,SD-7-16,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01374,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1374,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the school district agency or will not be opened to the bidding process.",,,,Unopened bids proposal files,,,,,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the school district agency or will not be opened to the bidding process.",,,,,,,,,,,,,"SD-7-16,GRS-1374,1374,1,Unopened bids proposal files,Unopened bids proposal files,Item,Discontinued,Finalized,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-16,GRS-1374,1374,1,Unopened bids proposal files,Unopened bids proposal files,Item,Discontinued,Finalized,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.,These are solicited and unsolicited bids and proposals to provide products or services which\, due to funding or administrative reevaluation\, are no longer required by the school district agency or will not be opened to the bidding process.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1374,,,,,,,1374,"These are solicited and unsolicited bids and proposals to provide products or services which, due to funding or administrative reevaluation, are no longer required by the school district agency or will not be opened to the bidding process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,"Retention changed from ""after being rejected"" to ""after final action"".",,,,,0.094103105,,,,,,,,,,,Consultant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Consultant records,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987134713856,,,,,,,,,,,,,,,,,,,,GRSItem-20404,,No,Public,,,Consultant records,,,,,,"Retention changed from ""after being rejected"" to ""after final action"".,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.",,,No,,,,,,,Request for proposal records,,,,,,,,,,,,00702,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20404,,,,,,,,,,,,,,,,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,,,,,,,,Redevelopment,,,,,,,,,702,,,,,,,,2025-02-10T21:21:54.276Z,,,,,,,,,CO-30-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00702,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-702,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,,,,Consultant records,,,,,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,,,,,,,,,,,,,"CO-30-4,GRS-702,702,1,Consultant records,Consultant records,Item,Discontinued,Finalized,Retention changed from ""after being rejected"" to ""after final action"".,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-1991,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-30-4,GRS-702,702,1,Consultant records,Consultant records,Item,Discontinued,Finalized,Retention changed from ""after being rejected"" to ""after final action"".,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,702,,,,,,,702,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unsuccessful bids and proposals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1991,,,,21255,,,,,,,Unsuccessful bids and proposals files,,,,Item,Request for proposal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823706987144151040,,,,,,,,,,,,,,,,,,,,GRSItem-3535,,No,Public,,,Unsuccessful bids and proposals files,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,No,,,,,,,Request for proposal records,,,,,,,,,,,,01375,,,Discontinued,,,,,,,,,,See state schedule Request for Proposal Records 13-17,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3535,,,,,,,,,,,,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,Purchasing,,,,,,,,,1375,,,,,,,,2025-02-10T21:21:54.290Z,,,,,,,,,SD-7-17,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01375,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1375,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,Unsuccessful bids and proposal,,,,,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,"SD-7-17,GRS-1375,1375,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1991,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-17,GRS-1375,1375,1,Unsuccessful bids and proposals files,Unsuccessful bids and proposal,Item,Discontinued,Finalized,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1375,,,,,,,1375,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and procedure case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1732,,,,21463,,,,,,,Policy and procedure case files,,,,Item,Operational procedure and guideline records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817634391763976192,,,,,,,,,,,,,,,,,,,,GRSItem-20522,,No,Public,,,Policy and procedure case files,,,,,,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",,,No,,,,,,,Operational procedure and guideline records,,,,,,,,,,,,01269,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20522,,,,,,,,,,,,,,,,,,,,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",,,,,,,,Administrative,,,,,,,,,1269,,,,,,,,2024-12-05T20:40:36.042Z,,,,,,,,,SD-1-21,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01269,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1269,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.",,,,Policy and procedure case file,,,,,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.",,,,,,,,,,,,,"SD-1-21,GRS-1269,1269,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.,These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.,Public,Administrative",,,,,,,,,,,,,,,GRS-1732,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-21,GRS-1269,1269,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.,These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1269,,,,,,,1269,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21463,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and procedure case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1732,,,,21463,,,,,,,Policy and procedure case files,,,,Item,Operational procedure and guideline records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817634391922311168,,,,,,,,,,,,,,,,,,,,GRSItem-20523,,No,Public,,,Policy and procedure case files,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",,,No,,,,,,,Operational procedure and guideline records,,,,,,,,,,,,00019,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20523,,,,,,,,,,,,,,,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",,,,,,,,Administrative,,,,,,,,,19,,,,,,,,2024-12-05T20:40:36.193Z,,,,,,,,,CO-1-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00019,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-19,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,Policy and procedure case file,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,,,,,,,,,,"CO-1-19,GRS-19,19,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,Public,Administrative",,,,,,,,,,,,,,,GRS-1732,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-19,GRS-19,19,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,19,,,,,,,19,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21463,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Facilities management guidelines,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1732,,,,21463,,,,,,,Facilities management guidelines,,,,Item,Operational procedure and guideline records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817634391923359744,,,,,,,,,,,,,,,,,,,,GRSItem-20521,,No,Public,,,Facilities management guidelines,,,,,,"Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.",,,No,,,,,,,Operational procedure and guideline records,,,,,,,,,,,,01782,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20521,,,,,,,,,,,,,,,,,,,,"Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.",,,,,,,,Facility Management,,,,,,,,,1782,,,,,,,,2024-12-05T20:40:36.193Z,,,,,,,,,SG-6-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01782,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1782,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Information pertaining to handicapped access, historic preservation, energy conservation, environmental protection, and planning.",,,,Facilities management guidelin,,,,,"Information pertaining to handicapped access, historic preservation, energy conservation, environmental protection, and planning.",,,,,,,,,,,,,"SG-6-7,GRS-1782,1782,1,Facilities management guidelines,Facilities management guidelin,Item,Discontinued,Finalized,Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.,Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1732,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-7,GRS-1782,1782,1,Facilities management guidelines,Facilities management guidelin,Item,Discontinued,Finalized,Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.,Information pertaining to handicapped access\, historic preservation\, energy conservation\, environmental protection\, and planning.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1782,,,,,,,1782,"Information pertaining to handicapped access, historic preservation, energy conservation, environmental protection, and planning.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21463,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and procedure case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1732,,,,21463,,,,,,,Policy and procedure case files,,,,Item,Operational procedure and guideline records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817634391923359745,,,,,,,,,,,,,,,,,,,,GRSItem-20524,,No,Public,,,Policy and procedure case files,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",,,No,,,,,,,Operational procedure and guideline records,,,,,,,,,,,,00770,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20524,,,,,,,,,,,,,,,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",,,,,,,,Administrative,,,,,,,,,770,,,,,,,,2024-12-05T20:40:36.193Z,,,,,,,,,MUN-1-37,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00770,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-770,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,Policy and procedure case file,,,,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,,,,,,,,,,"MUN-1-37,GRS-770,770,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,Public,Administrative",,,,,,,,,,,,,,,GRS-1732,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-37,GRS-770,770,1,Policy and procedure case files,Policy and procedure case file,Item,Discontinued,Finalized,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,770,,,,,,,770,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g., payroll, procurement, and personnel).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21463,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Operational procedure and guideline records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Operational procedure and guideline records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817634390558113792,,,,,,,,,,,,,,,,,,,,GRSItem-21463,,No,,,,Operational procedure and guideline records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.",,,No,,,,,,,,,,,,,,,,,,,01732,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,21463,,,,,,,,,,,,,,,,,,,,"These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.",,,,,,,,Administrative,,,,,,,,,1732,,,,,,,,2024-12-05T20:40:34.892Z,,,,,,,,,SG-1-85,,,,,,,,,,,,,,,,,,,,,,01732,,,,,,2021-01-28T00:00:00Z,,,,,,,GRS-1732,,,,,,,,,,,,,,,,,,,,,,,,,,2021-01-28,,,,,,,,,"These records document actions taken to achieve objectives and implement policies through day to day operations, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.",,,,Operational procedure and guid,,,,,"These records document actions taken to achieve objectives and implement policies through day to day operations, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.",,,,,,,,,,,,,"SG-1-85,GRS-1732,1732,2,Operational procedure and guideline records,Operational procedure and guid,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.,These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,"Retain for 4 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-85,GRS-1732,1732,2,Operational procedure and guideline records,Operational procedure and guid,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.,These records document actions taken to achieve objectives and implement policies through day to day operations\, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1732,,,,,,,1732,"These records document actions taken to achieve objectives and implement policies through day to day operations, including training material related to routine processes. Operational procedure and guideline records are related to business activities that do not impact the rights of an individual.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) state appeals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Government records access and management act (grama) state appeals case files,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662188302336,,,,,,,,,,,,,,,,,,,,GRSItem-3383,,No,Public,,,Government records access and management act (grama) state appeals case files,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,00042,,,Discontinued,,,,,,,,,,See state schedule Records Access Requests and Appeals 1-64,,,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3383,,,,,,,,,,,,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",,,,,,,,Administrative,,,,,,,,,42,,,,,,,,2024-12-05T21:48:28.634Z,,,,,,,,,CO-1-42,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00042,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-42,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,Government records access and,,,,,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,"CO-1-42,GRS-42,42,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-42,GRS-42,42,1,Government records access and management act (grama) state appeals case files,Government records access and,Item,Discontinued,Finalized,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,42,,,,,,,42,"These case files document appeals for records access to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (1)(c) (2009); 63-2-403 (2012)). These case files include copies of the access request and denial forms, the appeal, research notes, statements, State Records Committee's order, and any other documentation concerning the appeals process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) access requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Government records access and management act (grama) access requests,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662352928768,,,,,,,,,,,,,,,,,,,,GRSItem-3380,,No,Public,,,Government records access and management act (grama) access requests,,,,,,"These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,00041,,,Discontinued,,,,,,,,,,See state schedule Records Access Requests and Appeals 1-64,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3380,,,,,,,,,,,,,,,,,,,,"These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,Administrative,,,,,,,,,41,,,,,,,,2024-12-05T21:48:28.789Z,,,,,,,,,CO-1-41,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00041,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-41,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,Government records access and,,,,,"These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,"CO-1-41,GRS-41,41,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-41,GRS-41,41,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,41,,,,,,,41,"These request forms document individuals seeking access to county records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) access requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Government records access and management act (grama) access requests,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662353977344,,,,,,,,,,,,,,,,,,,,GRSItem-3491,,No,Public,,,Government records access and management act (grama) access requests,,,,,,"These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,01257,,,Discontinued,,,,,,,,,,See state schedule Records Access Requests and Appeals 1-64,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3491,,,,,,,,,,,,,,,,,,,,"These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,Administrative,,,,,,,,,1257,,,,,,,,2024-12-05T21:48:28.789Z,,,,,,,,,SD-1-9,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01257,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1257,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,Government records access and,,,,,"These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,"SD-1-9,GRS-1257,1257,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-9,GRS-1257,1257,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1257,,,,,,,1257,"These request forms document individuals seeking access to school district records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"","Records amendment request files,Records access request and appeals files,Government records access and management act (grama) access requests,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) access requests,Government records access and management act (grama) access requests",,,,,"Retention wording changed from 'after all appeals are exhausted"" to 'final action' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,These records have administrative use to the Appointed Record Officer and Chief Administrative Officer in responding to requests and reviewing previous record requests.,,,,Records access requests and appeals,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRAMA,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662359220224,,,,,,,,,,,,,,,,,,,,GRSItem-1711,,No,Public,,,Records access requests and appeals,,,,,,"Retention wording changed from 'after all appeals are exhausted"" to 'final action' to meet new language requirements.,These records have administrative use to the Appointed Record Officer and Chief Administrative Officer in responding to requests and reviewing previous record requests.,These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.,See also Utah Code 63G-2-204(2011) and Utah Code 63G-2-603(2008)?????",,,No,,,,,,,,,,,,,,,,,,,01711,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,These records have administrative use to the Appointed Record Officer and Chief Administrative Officer in responding to requests and reviewing previous record requests.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-01,,,,,1711,,,,,,,,,,,"SG-1-35,SG-1-34,CO-1-41,CO-1-42,MUN-1-29,SD-1-9",,,,,,,,,"These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.",,,,,,,,Administrative,,,,,,,,,1711,,,,,,"GRS-1686,GRS-1685,GRS-41,GRS-42,GRS-762,GRS-1257",,2024-12-05T21:48:28.799Z,,,,,,,,,SG-1-64,,,,,,,,,,,,,,,,,,,,,,01711,,,,,See also Utah Code 63G-2-204(2011) and Utah Code 63G-2-603(2008)?????,2014-06-01T00:00:00Z,,,,,,,GRS-1711,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-01,,,,,,,,,"These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial, appeals or any other records related to the request.",,,,Records access requests and ap,,,,,"These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial, appeals or any other records related to the request.",,,,,,,,,,,,,"SG-1-64,GRS-1711,1711,Records access requests and appeals,Records access requests and ap,Item,Current,Finalized,Retention wording changed from 'after all appeals are exhausted"" to 'final action' to meet new language requirements.,These records have administrative use to the Appointed Record Officer and Chief Administrative Officer in responding to requests and reviewing previous record requests.,These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.,See also Utah Code 63G-2-204(2011) and Utah Code 63G-2-603(2008)?????,These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.,Public,GRAMA,Administrative",,,,"3040,3293,3380,3383,3412,3491",,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-64,GRS-1711,1711,Records access requests and appeals,Records access requests and ap,Item,Current,Finalized,Retention wording changed from 'after all appeals are exhausted"" to 'final action' to meet new language requirements.,These records have administrative use to the Appointed Record Officer and Chief Administrative Officer in responding to requests and reviewing previous record requests.,These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.,See also Utah Code 63G-2-204(2011) and Utah Code 63G-2-603(2008)?????,These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial\, appeals or any other records related to the request.,Public,GRAMA,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1711,,,,,,,1711,"These records are access requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)) or in accordance with a subpoena. Included with the access requests are any notices of denial, appeals or any other records related to the request.",,,,,,,,,,,,,,,,,"Records amendment request files,Records access request and appeals files,Government records access and management act (grama) access requests,Government records access and management act (grama) state appeals case files,Government records access and management act (grama) access requests,Government records access and management act (grama) access requests,SG-1-35,SG-1-34,CO-1-41,CO-1-42,MUN-1-29,SD-1-9,GRS-1686,GRS-1685,GRS-41,GRS-42,GRS-762,GRS-1257",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records amendment request files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Records amendment request files,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662361317376,,,,,,,,,,,,,,,,,,,,GRSItem-3040,,No,Public,,,Records amendment request files,,,,,,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,01686,,,Discontinued,,,,,,,,,,See Records Access Requests and Appeals 1-64,,,,,,,,,"Retain for 4 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3040,,,,,,,,,,,,,,,,,,,,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.",,,,,,,,Administrative,,,,,,,,,1686,,,,,,,,2024-12-05T21:48:28.799Z,,,,,,,,,SG-1-35,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01686,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1686,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review, agency approval or denial of the request, statements of disagreement, agency justification for refusal to amend a record, subsequent appeals of the agency's decision, and related materials.",,,,Records amendment request file,,,,,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review, agency approval or denial of the request, statements of disagreement, agency justification for refusal to amend a record, subsequent appeals of the agency's decision, and related materials.",,,,,,,,,,,,,"SG-1-35,GRS-1686,1686,1,Records amendment request files,Records amendment request file,Item,Discontinued,Finalized,Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.,Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-35,GRS-1686,1686,1,Records amendment request files,Records amendment request file,Item,Discontinued,Finalized,Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.,Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1686,,,,,,,1686,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603?(2008). Includes the individual's request to amend and/or review, agency approval or denial of the request, statements of disagreement, agency justification for refusal to amend a record, subsequent appeals of the agency's decision, and related materials.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records access request and appeals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Records access request and appeals files,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662362365952,,,,,,,,,,,,,,,,,,,,GRSItem-3293,,No,Public,,,Records access request and appeals files,,,,,,"Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,01685,,,Discontinued,,,,,,,,,,See Records Access Requests and Appeals 1-64,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3293,,,,,,,,,,,,,,,,,,,,"Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.",,,,,,,,Administrative,,,,,,,,,1685,,,,,,,,2024-12-05T21:48:28.799Z,,,,,,,,,SG-1-34,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01685,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1685,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer, Chief Administrative Officer, State Records Committee, and the District Court. They contain correspondence, copies of requests, research notes, court documents, and any other documentation concerning the request and appeal process.",,,,Records access request and app,,,,,"Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer, Chief Administrative Officer, State Records Committee, and the District Court. They contain correspondence, copies of requests, research notes, court documents, and any other documentation concerning the request and appeal process.",,,,,,,,,,,,,"SG-1-34,GRS-1685,1685,1,Records access request and appeals files,Records access request and app,Item,Discontinued,Finalized,Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.,Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-34,GRS-1685,1685,1,Records access request and appeals files,Records access request and app,Item,Discontinued,Finalized,Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.,Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1685,,,,,,,1685,"Case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records, as provided under UCA?63-2-204?(2011) and access appeals to the designated Records Officer, Chief Administrative Officer, State Records Committee, and the District Court. They contain correspondence, copies of requests, research notes, court documents, and any other documentation concerning the request and appeal process.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Government records access and management act (grama) access requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1711,,,,1711,,,,,,,Government records access and management act (grama) access requests,,,,Item,Records access requests and appeals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638662364463104,,,,,,,,,,,,,,,,,,,,GRSItem-3412,,No,Public,,,Government records access and management act (grama) access requests,,,,,,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,No,,,,,,,Records access requests and appeals,,,,,,,,,,,,00762,,,Discontinued,,,,,,,,,,See state schedule Records Access Requests and Appeals 1-64,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3412,,,,,,,,,,,,,,,,,,,,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,Administrative,,,,,,,,,762,,,,,,,,2024-12-05T21:48:28.799Z,,,,,,,,,MUN-1-29,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00762,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-762,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,Government records access and,,,,,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,"MUN-1-29,GRS-762,762,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,,,,,,GRS-1711,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-29,GRS-762,762,1,Government records access and management act (grama) access requests,Government records access and,Item,Discontinued,Finalized,These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,762,,,,,,,762,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (2011). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1711,,,,,,Inactive,
"",,,,,,"Retention changed from ""after destruction of records"" to ""after final action"" to meet new retention requirements.",,,,Yes,0.094103105,,,,,,,,,,,Records destruction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Records destruction files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817638897491902464,,,,,,,,,,,,,,,,,,,,GRSItem-1689,,No,Public,,,Records destruction files,,,,,,"Retention changed from ""after destruction of records"" to ""after final action"" to meet new retention requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records which document the destruction of a governmental agency's records.",,,No,,,,,,,,,,,,,,,,,,,01689,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-08-01,,,,,1689,,,,,,,,,,,,,,,,,,,,Records which document the destruction of a governmental agency's records.,,,,,,,,Administrative,,,,,,,,,1689,,,,,,,,2024-12-05T21:52:13.039Z,,,,,,,,,SG-1-38,,,,,,,,,,,,,,,,,,,,,,01689,,,,,,2014-08-01T00:00:00Z,,,,,,,GRS-1689,,,,,,,,,,,,,,,,,,,,,,,,,,2014-08-01,,,,,,,,,Records which document the destruction of a governmental agency's records.,,,,Records destruction files,,,,,Records which document the destruction of a governmental agency's records.,,,,,,,,,,,,,"SG-1-38,GRS-1689,1689,Records destruction files,Records destruction files,Item,Current,Finalized,Retention changed from ""after destruction of records"" to ""after final action"" to meet new retention requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records which document the destruction of a governmental agency's records.,Records which document the destruction of a governmental agency's records.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-38,GRS-1689,1689,Records destruction files,Records destruction files,Item,Current,Finalized,Retention changed from ""after destruction of records"" to ""after final action"" to meet new retention requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records which document the destruction of a governmental agency's records.,Records which document the destruction of a governmental agency's records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1689,,,,,,,1689,Records which document the destruction of a governmental agency's records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract appeals case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1655,,,,21147,,,,,,,Contract appeals case files,,,,Item,Administrative hearing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1816105469472669696,,,,,,,,,,,,,,,,,,,,GRSItem-21146,,No,Public,,,Contract appeals case files,,,,,,"Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.",,,No,,,,,,,Administrative hearing records,,,,,,,,,,,,01977,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21146,,,,,,,,,,,,,,,,,,,,"Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.",,,,,,,,Purchasing,,,,,,,,,1977,,,,,,,,2024-11-18T23:39:02.121Z,,,,,,,,,SG-13-3,,,,,,,,,,,,,,,,,,2018-11-06T00:00:00Z,,,,01977,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1977,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-06,,,,,,,,,"Case files consisting of notices of appeal and acknowledgments, correspondence between parties, contracts copies, plans, specifications, exhibits, change orders and amendments, transcripts of hearings, documents received from parties concerned, final decisions, and other related records.",,,,Contract appeals case files,,,,,"Case files consisting of notices of appeal and acknowledgments, correspondence between parties, contracts copies, plans, specifications, exhibits, change orders and amendments, transcripts of hearings, documents received from parties concerned, final decisions, and other related records.",,,,,,,,,,,,,"SG-13-3,GRS-1977,1977,1,Contract appeals case files,Contract appeals case files,Item,Discontinued,Finalized,Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.,Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1655,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-13-3,GRS-1977,1977,1,Contract appeals case files,Contract appeals case files,Item,Discontinued,Finalized,Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.,Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1977,,,,,,,1977,"Case files consisting of notices of appeal and acknowledgments, correspondence between parties, contracts copies, plans, specifications, exhibits, change orders and amendments, transcripts of hearings, documents received from parties concerned, final decisions, and other related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21147,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Hearings files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1655,,,,21147,,,,,,,Hearings files,,,,Item,Administrative hearing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1816105469475815424,,,,,,,,,,,,,,,,,,,,GRSItem-20357,,No,Public,,,Hearings files,,,,,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",,,No,,,,,,,Administrative hearing records,,,,,,,,,,,,01021,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20357,,,,,,,,,,,,,,,,,,,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",,,,,,,,Clerk,,,,,,,,,1021,,,,,,,,2024-11-18T23:39:02.121Z,,,,,,,,,MUN-18-16,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01021,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1021,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses, liquor, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes, related correspondence, copies of applications, reports and agenda.",,,,Hearings files,,,,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses, liquor, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes, related correspondence, copies of applications, reports and agenda.",,,,,,,,,,,,,"MUN-18-16,GRS-1021,1021,1,Hearings files,Hearings files,Item,Discontinued,Finalized,These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.,These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.,Public,Clerk",,,,,,,,,,,,,,,GRS-1655,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-16,GRS-1021,1021,1,Hearings files,Hearings files,Item,Discontinued,Finalized,These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.,These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1021,,,,,,,1021,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses, liquor, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes, related correspondence, copies of applications, reports and agenda.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21147,,,,,,Inactive,
"",Contract appeals case files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Administrative hearing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.,,,,Administrative hearing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1816105455079915520,,,,,,,,,,,,,,,,,,,,GRSItem-21147,,No,Public,,,Administrative hearing records,,,,,,"This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.,Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,01655,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21147,,,,,,,,,,,SG-13-3,,,,,,,,,"Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1655,,,,,,GRS-1977,,2024-11-18T23:38:48.395Z,,,,,,,,,SG-1-2,,,,,,,,,,,,,,,,,,,,,,01655,,,,,,2018-11-06T00:00:00Z,,,,,,,GRS-1655,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-06,,,,,,,,,"Records of hearings held for various reasons including to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, and related correspondence.",,,,Administrative hearing records,,,,,"Records of hearings held for various reasons including to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, and related correspondence.",,,,,,,,,,,,,"SG-1-2,GRS-1655,1655,2,Administrative hearing records,Administrative hearing records,Item,Current,Finalized,This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.,Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.,Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.,Public,Administrative,Meeting Minutes",,,,21146,,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-2,GRS-1655,1655,2,Administrative hearing records,Administrative hearing records,Item,Current,Finalized,This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.,Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.,Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.,Public,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1655,,,,,,,1655,"Records of hearings held for various reasons including to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, and related correspondence.",,,,,,,,,,,,,,,,,"Contract appeals case files,SG-13-3,GRS-1977",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Project management records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Project management records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,project tracker,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817099709437706240,,,,,,,,,,,,,,,,,,,,GRSItem-21,,No,Public,,,Project management records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,No,,,,,,,,,,,,,,,,,,,00021,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21,,,,,,,,,,,,,,,,,,,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,Administrative,,,,,,,,,21,,,,,,,,2024-11-29T23:02:03.239Z,,,,,,,,,CO-1-21,,,,,,,,,,,,,,,,,,,,,,00021,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-21,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,Project management records,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,"CO-1-21,GRS-21,21,Project management records,Project management records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,project tracker,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-21,GRS-21,21,Project management records,Project management records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,project tracker,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,21,,,,,,,21,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Student information card,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Emergency contact records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Emergency contact records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Education,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106555211677696,,,,,,,,,,,,,,,,,,,,GRSItem-21490,,No,,,,Emergency contact records,,,,,,"These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.",,,No,,,,,,,,,,,,,,,,,,,16583,,,Current,,,,,,,,,,,,,,,,,,,"Retain until separation, and then destroy records.
OR
Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2021-10-25,,,,,21490,,,,,,,,,,,SD-19-50,,,,,,,,,"These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.",,,,,,,,Education,,,,,,,,,16583,,,,,,GRS-1558,,2024-11-07T23:01:43.246Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16583,,,,,,2021-10-25T00:00:00Z,,,,,,,GRS-16583,,,,,,,,,,,,,,,,,,,,,,,,,,2021-10-25,,,,,,,,,"These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants, participants in special events, enrolled students, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact, relation to subject, and other relevant notes.",,,,Emergency contact records,,,,,"These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants, participants in special events, enrolled students, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact, relation to subject, and other relevant notes.",,,,,,,,,,,,,"GRS-16583,16583,Emergency contact records,Emergency contact records,Item,Current,Finalized,These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.,These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.,Education,Education",,,,21329,,,,,,,,,,,,,,,,Education,,,,,,,,,,,,,,"Retain until separation, and then destroy records.
OR
Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16583,16583,Emergency contact records,Emergency contact records,Item,Current,Finalized,These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.,These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants\, participants in special events\, enrolled students\, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact\, relation to subject\, and other relevant notes.,Education,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,16583,,,,,,,16583,"These are records of emergency contacts for participants in programs for which such information is requested. Examples may include emergency contact information for senior center program participants, participants in special events, enrolled students, or employees for whom such information is requested or required. Records may include name and contact information of emergency contact, relation to subject, and other relevant notes.",,,,,,,,,,,,,,,,,"Student information card,SD-19-50,GRS-1558",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student enrollment registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Student enrollment registration records,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556219359232,,,,,,,,,,,,,,,,,,,,GRSItem-2636,,No,Private,,,Student enrollment registration records,,,,,,"These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01557,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2636,,,,,,,,,,,,,,,,,,,,"These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.",,,,,,,,Education,,,,,,,,,1557,,,,,,,,2024-11-07T23:01:44.207Z,,,,,,,,,SD-19-49,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01557,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1557,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date, pupil's name, grade, social security number, birthdate and place, sex, age, pupil's home address and telephone number; mother's and father's/legal guardian's full names, business, and home telephone numbers; name, address, telephone number, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name, address, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home, names and birthdates of siblings, kindergarten preference (morning or afternoon), whether birth certificate was verified, and teacher's signature.",,,,Student enrollment registratio,,,,,"These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date, pupil's name, grade, social security number, birthdate and place, sex, age, pupil's home address and telephone number; mother's and father's/legal guardian's full names, business, and home telephone numbers; name, address, telephone number, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name, address, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home, names and birthdates of siblings, kindergarten preference (morning or afternoon), whether birth certificate was verified, and teacher's signature.",,,,,,,,,,,,,"SD-19-49,GRS-1557,1557,1,Student enrollment registration records,Student enrollment registratio,Item,Discontinued,Finalized,These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.,These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.,Private,Education",,,,,,,,,,,,,,,GRS-1501,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-49,GRS-1557,1557,1,Student enrollment registration records,Student enrollment registratio,Item,Discontinued,Finalized,These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.,These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1557,,,,,,,1557,"These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date, pupil's name, grade, social security number, birthdate and place, sex, age, pupil's home address and telephone number; mother's and father's/legal guardian's full names, business, and home telephone numbers; name, address, telephone number, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name, address, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home, names and birthdates of siblings, kindergarten preference (morning or afternoon), whether birth certificate was verified, and teacher's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homeschool applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Homeschool applications,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556222504960,,,,,,,,,,,,,,,,,,,,GRSItem-3479,,No,Private,,,Homeschool applications,,,,,,"These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01483,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3479,,,,,,,,,,,,,,,,,,,,"These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.",,,,,,,,Student,,,,,,,,,1483,,,,,,,,2024-11-07T23:01:44.207Z,,,,,,,,,SD-17-8,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01483,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1483,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are applications from parents requesting to teach their children at home. These applications include student's name, grade, certificate of compulsory attendance, and date approved.",,,,Homeschool applications,,,,,"These are applications from parents requesting to teach their children at home. These applications include student's name, grade, certificate of compulsory attendance, and date approved.",,,,,,,,,,,,,"SD-17-8,GRS-1483,1483,1,Homeschool applications,Homeschool applications,Item,Discontinued,Finalized,These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.,These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.,Private,Student",,,,,,,,,,,,,,,GRS-1501,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-8,GRS-1483,1483,1,Homeschool applications,Homeschool applications,Item,Discontinued,Finalized,These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.,These are applications from parents requesting to teach their children at home. These applications include student's name\, grade\, certificate of compulsory attendance\, and date approved.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1483,,,,,,,1483,"These are applications from parents requesting to teach their children at home. These applications include student's name, grade, certificate of compulsory attendance, and date approved.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attendance summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Attendance summary report,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556231942144,,,,,,,,,,,,,,,,,,,,GRSItem-2625,,No,Public,,,Attendance summary report,,,,,,"This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.",,,No,,,,,,,,,,,,,,,,,,,01513,,,Discontinued,,,,,,,,,,See school district schedule Attendance 17-26,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2625,,,,,,,,,,,,,,,,,,,,"This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.",,,,,,,,Education,,,,,,,,,1513,,,,,,,,2024-11-07T23:01:44.219Z,,,,,,,,,SD-19-5,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01513,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1513,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date, student number and name, sex, number of days absent, and number of days present.",,,,Attendance summary report,,,,,"This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date, student number and name, sex, number of days absent, and number of days present.",,,,,,,,,,,,,"SD-19-5,GRS-1513,1513,1,Attendance summary report,Attendance summary report,Item,Discontinued,Finalized,This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.,This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-5,GRS-1513,1513,1,Attendance summary report,Attendance summary report,Item,Discontinued,Finalized,This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.,This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date\, student number and name\, sex\, number of days absent\, and number of days present.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1513,,,,,,,1513,"This is a computer report on student attendance generated by the school secretary from data entered throughout the quarter/semester/trimester. It is used for reference purposes. The year end report lists attendance by students for the school year. It includes date, student number and name, sex, number of days absent, and number of days present.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1501,,,,1501,,,,,,,Student registration records,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556234039296,,,,,,,,,,,,,,,,,,,,GRSItem-2682,,No,Exempt,,,Student registration records,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01560,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2682,,,,,,,,,,,,,,,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.",,,,,,,,Education,,,,,,,,,1560,,,,,,,,2024-11-07T23:01:44.219Z,,,,,,,,,SD-19-52,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01560,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1560,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's/guardian's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,Student registration records,,,,,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's/guardian's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,,,,,,,,,,"SD-19-52,GRS-1560,1560,1,Student registration records,Student registration records,Item,Discontinued,Finalized,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,Exempt,Education",,,,,,,,,,,,,,,GRS-1501,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-52,GRS-1560,1560,1,Student registration records,Student registration records,Item,Discontinued,Finalized,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade\, student's name\, parent's/guardian's signature\, birthdate\, sex\, and address and telephone number\, course requirements for grade level\, listings of courses (required\, resource\, elective\, etc.)\, and indication of class selections.,Exempt,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1560,,,,,,,1560,"These forms are completed for all enrolled students registering for specific classes. They are used to notify students of course requirements and to register for specific classes. The forms include grade, student's name, parent's/guardian's signature, birthdate, sex, and address and telephone number, course requirements for grade level, listings of courses (required, resource, elective, etc.), and indication of class selections.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Non-utah resident student files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Non-utah resident student files,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556235087872,,,,,,,,,,,,,,,,,,,,GRSItem-3477,,No,Private,,,Non-utah resident student files,,,,,,"These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01482,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3477,,,,,,,,,,,,,,,,,,,,"These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.",,,,,,,,Student,,,,,,,,,1482,,,,,,,,2024-11-07T23:01:44.219Z,,,,,,,,,SD-17-7,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01482,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1482,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms, resident alien card, copies of social security cards, and a police background check. They may also include consent guardianship forms filed by the court, guardianship papers, and court appointed guardianship records.",,,,Non-utah resident student file,,,,,"These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms, resident alien card, copies of social security cards, and a police background check. They may also include consent guardianship forms filed by the court, guardianship papers, and court appointed guardianship records.",,,,,,,,,,,,,"SD-17-7,GRS-1482,1482,1,Non-utah resident student files,Non-utah resident student file,Item,Discontinued,Finalized,These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.,These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.,Private,Student",,,,,,,,,,,,,,,GRS-1501,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-7,GRS-1482,1482,1,Non-utah resident student files,Non-utah resident student file,Item,Discontinued,Finalized,These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.,These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms\, resident alien card\, copies of social security cards\, and a police background check. They may also include consent guardianship forms filed by the court\, guardianship papers\, and court appointed guardianship records.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1482,,,,,,,1482,"These applications document requests for out-of-state and out-of-country students to attend schools within the district in accordance with UCA 53A-2-205 (1988). These records include the application forms, resident alien card, copies of social security cards, and a police background check. They may also include consent guardianship forms filed by the court, guardianship papers, and court appointed guardianship records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School choice applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,School choice applications,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556236136448,,,,,,,,,,,,,,,,,,,,GRSItem-3499,,No,Private,,,School choice applications,,,,,,"These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01486,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3499,,,,,,,,,,,,,,,,,,,,"These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.",,,,,,,,Student,,,,,,,,,1486,,,,,,,,2024-11-07T23:01:44.219Z,,,,,,,,,SD-17-11,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01486,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1486,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s), name of boundary school, name of requested school, indication whether student is requesting provisional enrollment, indication whether student has severe disciplinary infractions, and the decision.",,,,School choice applications,,,,,"These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s), name of boundary school, name of requested school, indication whether student is requesting provisional enrollment, indication whether student has severe disciplinary infractions, and the decision.",,,,,,,,,,,,,"SD-17-11,GRS-1486,1486,1,School choice applications,School choice applications,Item,Discontinued,Finalized,These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.,These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.,Private,Student",,,,,,,,,,,,,,,GRS-1501,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-11,GRS-1486,1486,1,School choice applications,School choice applications,Item,Discontinued,Finalized,These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.,These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s)\, name of boundary school\, name of requested school\, indication whether student is requesting provisional enrollment\, indication whether student has severe disciplinary infractions\, and the decision.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1486,,,,,,,1486,"These are applications from parents requesting school choice to attend schools other than their existing boundary school. They include parent(s) name(s), name of boundary school, name of requested school, indication whether student is requesting provisional enrollment, indication whether student has severe disciplinary infractions, and the decision.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student information card,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,"GRS-1501,GRS-16583",,,,"1501,21490",,,,,,,Student information card,,,,Item,"Student enrollment and registration,Emergency contact records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556278079488,,,,,,,,,,,,,,,,,,,,GRSItem-21329,,No,Private,,,Student information card,,,,,,"These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.",,,No,,,,,,,"Student enrollment and registration,Emergency contact records",,,,,,,,,,,,01558,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,21329,,,,,,,,,,,,,,,,,,,,"These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.",,,,,,,,Education,,,,,,,,,1558,,,,,,,,2024-11-07T23:01:44.263Z,,,,,,,,,SD-19-50,,,,,,,,,,,,,,,,,,2019-03-29T00:00:00Z,,,,01558,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1558,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-29,,,,,,,,,"These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.",,,,Student information card,,,,,"These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.",,,,,,,,,,,,,"SD-19-50,GRS-1558,1558,1,Student information card,Student information card,Item,Discontinued,Finalized,These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.,These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.,Private,Education",,,,,,,,,,,,,,,"GRS-1501,GRS-16583",,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-50,GRS-1558,1558,1,Student information card,Student information card,Item,Discontinued,Finalized,These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.,These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date\, student's name\, birthdate\, grade\, sex\, mailing address and telephone number\, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name\, relationship\, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1558,,,,,,,1558,"These cards are completed by the parents or guardians of each student at the beginning of the school year. They provide basic information on all students and are used for reference purposes. The card includes date, student's name, birthdate, grade, sex, mailing address and telephone number, father's name and work telephone number; mother's name and work telephone number; indication with whom the student lives; name, relationship, and telephone number of person to contact in case of an emergency; physician's name and telephone number; whether the student has any special medical concerns; and a signed statement notifying parent/guardian that the school has a closed campus and student cannot be released without custodial parent's/guardian written consent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"1501,21490",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Attendance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1501,,,,1501,,,,,,,Attendance records,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556281225216,,,,,,,,,,,,,,,,,,,,GRSItem-2651,,No,Public,,,Attendance records,,,,,,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,,No,,,,,,,,,,,,,,,,,,,01512,,,Discontinued,,,,,,,,,,See school district schedule Attendance 17-26,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2651,,,,,,,,,,,,,,,,,,,,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,,,,,,,Education,,,,,,,,,1512,,,,,,,,2024-11-07T23:01:44.263Z,,,,,,,,,SD-19-4,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01512,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1512,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets, computer reports, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date, district and school codes, grade, student's name and number, days absent, days tardy, and totals.",,,,Attendance records,,,,,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets, computer reports, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date, district and school codes, grade, student's name and number, days absent, days tardy, and totals.",,,,,,,,,,,,,"SD-19-4,GRS-1512,1512,1,Attendance records,Attendance records,Item,Discontinued,Finalized,These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.,These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-4,GRS-1512,1512,1,Attendance records,Attendance records,Item,Discontinued,Finalized,These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.,These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1512,,,,,,,1512,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets, computer reports, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date, district and school codes, grade, student's name and number, days absent, days tardy, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Out-of-district-boundary applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Out-of-district-boundary applications,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556283322368,,,,,,,,,,,,,,,,,,,,GRSItem-3486,,No,Private,,,Out-of-district-boundary applications,,,,,,"These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.,Made obsolete 1-6-2009 by MPM",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01484,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3486,,,,,,,,,,,,,,,,,,,,"These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.",,,,,,,,Student,,,,,,,,,1484,,,,,,,,2024-11-07T23:01:44.263Z,,,,,,,,,SD-17-9,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01484,,,,,Made obsolete 1-6-2009 by MPM,1998-10-01T00:00:00Z,,,,,,,GRS-1484,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These applications document parents requesting choice to attend out of district schools. They include name, address, telephone number, birthdate, a letter from parents explaining why it is best for student to attend this out of district high school, a two year police check, and district's decision. Approved applications are placed in the student's file.",,,,Out-of-district-boundary appli,,,,,"These applications document parents requesting choice to attend out of district schools. They include name, address, telephone number, birthdate, a letter from parents explaining why it is best for student to attend this out of district high school, a two year police check, and district's decision. Approved applications are placed in the student's file.",,,,,,,,,,,,,"SD-17-9,GRS-1484,1484,1,Out-of-district-boundary applications,Out-of-district-boundary appli,Item,Discontinued,Finalized,These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.,Made obsolete 1-6-2009 by MPM,These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.,Private,Student",,,,,,,,,,,,,,,GRS-1501,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-9,GRS-1484,1484,1,Out-of-district-boundary applications,Out-of-district-boundary appli,Item,Discontinued,Finalized,These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.,Made obsolete 1-6-2009 by MPM,These applications document parents requesting choice to attend out of district schools. They include name\, address\, telephone number\, birthdate\, a letter from parents explaining why it is best for student to attend this out of district high school\, a two year police check\, and district's decision. Approved applications are placed in the student's file.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1484,,,,,,,1484,"These applications document parents requesting choice to attend out of district schools. They include name, address, telephone number, birthdate, a letter from parents explaining why it is best for student to attend this out of district high school, a two year police check, and district's decision. Approved applications are placed in the student's file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student class schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Student class schedules,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556284370944,,,,,,,,,,,,,,,,,,,,GRSItem-2728,,No,Public,,,Student class schedules,,,,,,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01555,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2728,,,,,,,,,,,,,,,,,,,,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.",,,,,,,,Education,,,,,,,,,1555,,,,,,,,2024-11-07T23:01:44.263Z,,,,,,,,,SD-19-47,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01555,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1555,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name, student number, sex, age, grade, birth date, address, home phone, parent or guardian, locker number, description of the various courses, class times, and teachers' names.",,,,Student class schedules,,,,,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name, student number, sex, age, grade, birth date, address, home phone, parent or guardian, locker number, description of the various courses, class times, and teachers' names.",,,,,,,,,,,,,"SD-19-47,GRS-1555,1555,1,Student class schedules,Student class schedules,Item,Discontinued,Finalized,These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.,These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.,Public,Education",,,,,,,,,,,,,,,GRS-1501,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-47,GRS-1555,1555,1,Student class schedules,Student class schedules,Item,Discontinued,Finalized,These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.,These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1555,,,,,,,1555,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name, student number, sex, age, grade, birth date, address, home phone, parent or guardian, locker number, description of the various courses, class times, and teachers' names.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"","Student enrollment registration records,Student withdrawal records,Student registration records,Student class schedules,Non-utah resident student files,Homeschool applications,Out-of-district-boundary applications,Young mothers applications,School choice applications,Student information card,Student enrollment and registration records",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Student enrollment and registration,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 53A-2-207 (2012). UCA 53A-1a-502.5 (2012). R277-437 and 438-8 (2013). R277-713 (2013). UCA 53A-2-205 (1988).?enrollment records are not needed past the end of any current school year.,,,,,,1815106556308488192,,,,,,,,,,,,,,,,,,,,GRSItem-1501,,No,,,,Student enrollment and registration,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,UCA 53A-2-207 (2012). UCA 53A-1a-502.5 (2012). R277-437 and 438-8 (2013). R277-713 (2013). UCA 53A-2-205 (1988).?enrollment records are not needed past the end of any current school year.",,,No,,,,,,,,,,,,,,,,,,,01501,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.
OR
Retain for 4 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,1501,,,,,,,,,,,"SD-19-49,SD-19-54,SD-19-52,SD-19-47,SD-17-7,SD-17-8,SD-17-9,SD-17-10,SD-17-11,SD-19-50,SD-17-26",,,,,,,,,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,,,,,,,,Education,,,,,,,,,1501,,,,,,"GRS-1557,GRS-1562,GRS-1560,GRS-1555,GRS-1482,GRS-1483,GRS-1484,GRS-1485,GRS-1486,GRS-1558,GRS-1500",,2024-11-07T23:01:44.292Z,,,,,,,,,SD-17-27,,,,,,,,,,,,,,,,,,,,,,01501,,,,,,2013-08-01T00:00:00Z,,,,,,,GRS-1501,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,,,,,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,,,,Student enrollment and registr,,,,,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,,,,,,,,,,,,,"SD-17-27,GRS-1501,1501,Student enrollment and registration,Student enrollment and registr,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,UCA 53A-2-207 (2012). UCA 53A-1a-502.5 (2012). R277-437 and 438-8 (2013). R277-713 (2013). UCA 53A-2-205 (1988).?enrollment records are not needed past the end of any current school year.,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Education",,,,"2636,2638,2682,2728,3477,3479,3486,3493,3499,21329,21355",,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.
OR
Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-27,GRS-1501,1501,Student enrollment and registration,Student enrollment and registr,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,UCA 53A-2-207 (2012). UCA 53A-1a-502.5 (2012). R277-437 and 438-8 (2013). R277-713 (2013). UCA 53A-2-205 (1988).?enrollment records are not needed past the end of any current school year.,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1501,,,,,,,1501,These records capture the necessary information to enroll a student in a particular school and document their attendance and course of study. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,,,,,,,,,,,,,,,,,"Student enrollment registration records,Student withdrawal records,Student registration records,Student class schedules,Non-utah resident student files,Homeschool applications,Out-of-district-boundary applications,Young mothers applications,School choice applications,Student information card,Student enrollment and registration records,SD-19-49,SD-19-54,SD-19-52,SD-19-47,SD-17-7,SD-17-8,SD-17-9,SD-17-10,SD-17-11,SD-19-50,SD-17-26,GRS-1557,GRS-1562,GRS-1560,GRS-1555,GRS-1482,GRS-1483,GRS-1484,GRS-1485,GRS-1486,GRS-1558,GRS-1500",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student attendance class rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Student attendance class rolls,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556310585344,,,,,,,,,,,,,,,,,,,,GRSItem-3409,,No,Exempt,,,Student attendance class rolls,,,,,,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,,No,,,,,,,,,,,,,,,,,,,01477,,,Discontinued,,,,,,,,,,See school district schedule Attendance 17-26,,,,,,,,,"Retain for 3 years after and destroy, provided official transcript exists; permanent if no official transcript exists..",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3409,,,,,,,,,,,,,,,,,,,,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,,,,,,,Student,,,,,,,,,1477,,,,,,,,2024-11-07T23:01:44.292Z,,,,,,,,,SD-17-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01477,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1477,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).",,,,Student attendance class rolls,,,,,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).",,,,,,,,,,,,,"SD-17-1,GRS-1477,1477,1,Student attendance class rolls,Student attendance class rolls,Item,Discontinued,Finalized,These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).,These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).,Exempt,Student",,,,,,,,,,,,,,,,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after and destroy, provided official transcript exists; permanent if no official transcript exists..",,,,,,,,,,,,,,,,,,"SD-17-1,GRS-1477,1477,1,Student attendance class rolls,Student attendance class rolls,Item,Discontinued,Finalized,These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).,These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).,Exempt,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1477,,,,,,,1477,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student withdrawal records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Student withdrawal records,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556316876800,,,,,,,,,,,,,,,,,,,,GRSItem-2638,,No,Private,,,Student withdrawal records,,,,,,"This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01562,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2638,,,,,,,,,,,,,,,,,,,,"This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.",,,,,,,,Education,,,,,,,,,1562,,,,,,,,2024-11-07T23:01:44.292Z,,,,,,,,,SD-19-54,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01562,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1562,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This form documents student school transfer requests. The official copy is retained by the school, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name, address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid, library books returned, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name, student's reading level, reading text (page or chapter), math text (page or chapter), other comments, date and teacher's signature.",,,,Student withdrawal records,,,,,"This form documents student school transfer requests. The official copy is retained by the school, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name, address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid, library books returned, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name, student's reading level, reading text (page or chapter), math text (page or chapter), other comments, date and teacher's signature.",,,,,,,,,,,,,"SD-19-54,GRS-1562,1562,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.,This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.,Private,Education",,,,,,,,,,,,,,,GRS-1501,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-54,GRS-1562,1562,1,Student withdrawal records,Student withdrawal records,Item,Discontinued,Finalized,This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.,This form documents student school transfer requests. The official copy is retained by the school\, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name\, address\, and telephone number of school transferring; student's name\, birthdate\, date\, Utah state identification number\, last date attended\, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid\, library books returned\, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name\, student's reading level\, reading text (page or chapter)\, math text (page or chapter)\, other comments\, date and teacher's signature.,Private,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1562,,,,,,,1562,"This form documents student school transfer requests. The official copy is retained by the school, while a copy is submitted to the school district office with the student's cumulative record and another is given to the student's parent/guardian. The district then sends the student's records to the receiving school. The form includes name, address, and telephone number of school transferring; student's name, birthdate, date, Utah state identification number, last date attended, and sex; parent's name and new address; new school; whether student is receiving additional school services; indication whether lunches and fees are paid, library books returned, cumulative folder completed; whether a copy of immunizations and academic progress is given to parents. The student's teacher adds name, student's reading level, reading text (page or chapter), math text (page or chapter), other comments, date and teacher's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Young mothers applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1501,,,,1501,,,,,,,Young mothers applications,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556614672384,,,,,,,,,,,,,,,,,,,,GRSItem-3493,,No,Private,,,Young mothers applications,,,,,,"These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01485,,,Discontinued,,,,,,,,,,See school district schedule Enrollment and Registration 17-27,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3493,,,,,,,,,,,,,,,,,,,,"These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.",,,,,,,,Student,,,,,,,,,1485,,,,,,,,2024-11-07T23:01:44.584Z,,,,,,,,,SD-17-10,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01485,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1485,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name, address, telephone number, age, grade, and reasons for wanting to attend alternative program, and approval information.",,,,Young mothers applications,,,,,"These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name, address, telephone number, age, grade, and reasons for wanting to attend alternative program, and approval information.",,,,,,,,,,,,,"SD-17-10,GRS-1485,1485,1,Young mothers applications,Young mothers applications,Item,Discontinued,Finalized,These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.,These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.,Private,Student",,,,,,,,,,,,,,,GRS-1501,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-10,GRS-1485,1485,1,Young mothers applications,Young mothers applications,Item,Discontinued,Finalized,These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.,These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name\, address\, telephone number\, age\, grade\, and reasons for wanting to attend alternative program\, and approval information.,Private,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1485,,,,,,,1485,"These applications document young mothers requesting to attend alternative programs rather than regular classes. They include student's name, address, telephone number, age, grade, and reasons for wanting to attend alternative program, and approval information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual public school enrollment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1501,,,,1501,,,,,,,Annual public school enrollment report,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1815106556615720960,,,,,,,,,,,,,,,,,,,,GRSItem-21224,,No,Public,,,Annual public school enrollment report,,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",,,No,,,,,,,,,,,,,,,,,,,01388,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21224,,,,,,,,,,,,,,,,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",,,,,,,,Education,,,,,,,,,1388,,,,,,,,2024-11-07T23:01:44.584Z,,,,,,,,,SD-9-1,,,,,,,,,,,,,,,,,,2018-12-03T00:00:00Z,,,,01388,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1388,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,Annual public school enrollmen,,,,,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,,,,,,,,,,"SD-9-1,GRS-1388,1388,1,Annual public school enrollment report,Annual public school enrollmen,Item,Discontinued,Finalized,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,Public,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-9-1,GRS-1388,1388,1,Annual public school enrollment report,Annual public school enrollmen,Item,Discontinued,Finalized,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1388,,,,,,,1388,"This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student enrollment and registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1501,,,,1501,,,,,,,Student enrollment and registration records,,,,Item,Student enrollment and registration,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Accurate attendance is used to obtain state and federal funding.&nbsp; &nbsp;,,,,,,1815106556616769536,,,,,,,,,,,,,,,,,,,,GRSItem-21355,,No,,,,Student enrollment and registration records,,,,,,"These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Accurate attendance is used to obtain state and federal funding.&nbsp; &nbsp;",,,No,,,,,,,Student enrollment and registration,,,,,,,,,,,,01500,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,21355,,,,,,,,,,,,,,,,,,,,"These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.",,,,,,,,Education,,,,,,,,,1500,,,,,,,,2024-11-07T23:01:44.584Z,,,,,,,,,SD-17-26,,,,,,,,,,,,,,,,,,2019-06-17T00:00:00Z,,,,01500,,,,,,2019-06-12T00:00:00Z,,,,,,,GRS-1500,,,,,,,,,,,,,,,,,,,,,,,,,,2019-06-17,,,,,,,,,"These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment, attendance, absence, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.",,,,Student enrollment and registr,,,,,"These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment, attendance, absence, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.",,,,,,,,,,,,,"SD-17-26,GRS-1500,1500,3,Student enrollment and registration records,Student enrollment and registr,Item,Discontinued,Finalized,These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Accurate attendance is used to obtain state and federal funding.&nbsp; &nbsp;,These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Education",,,,,,,,,,,,,,,GRS-1501,,,,,Education,,State Records Committee,,,,,3,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-26,GRS-1500,1500,3,Student enrollment and registration records,Student enrollment and registr,Item,Discontinued,Finalized,These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Accurate attendance is used to obtain state and federal funding.&nbsp; &nbsp;,These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment\, attendance\, absence\, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1500,,,,,,,1500,"These records capture the necessary information to enroll a student in a particular school and document their course of study. Information includes enrollment, attendance, absence, and tardiness. The application process of those seeking to home school or participate in alternative programs is included in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1501,,,,,,Inactive,
"",Sex offender registration case files,,,,,"Retention wording ""or until person moves from jurisdiction"" changed to ""or until separation"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Sex offender records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 77-41-105(3)(a)(2019).",,,,Sex offender records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Separation means the offender as moved from jurisdiction.,,,,,,1817621385840689152,,,,,,,,,,,,,,,,,,,,GRSItem-21449,,No,Exempt,,,Sex offender records,,,,,,"Retention wording ""or until person moves from jurisdiction"" changed to ""or until separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 77-41-105(3)(a)(2019).,Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.,Separation means the offender as moved from jurisdiction.",,,No,,,,,,,,,,,,,,,,,,,00360,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 77-41-105(3)(a)(2019).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,21449,,,,,,,,,,,SG-1(229)-31,,,,,,,,,"Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.",,,,,,,,Law Enforcement,,,,,,,,,360,,,,,,GRS-2243,,2024-12-05T17:13:52.627Z,,,,,,,,,CO-16-44,,,,,,,,,,,,,,,,,,,,,,00360,,,,,,2020-02-26T00:00:00Z,,,,,,,GRS-360,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,,,,,"Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions, as required by federal and state law.",,,,Sex offender records,,,,,"Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions, as required by federal and state law.",,,,,,,,,,,,,"CO-16-44,GRS-360,360,2,Sex offender records,Sex offender records,Item,Current,Finalized,Retention wording ""or until person moves from jurisdiction"" changed to ""or until separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 77-41-105(3)(a)(2019).,Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.,Separation means the offender as moved from jurisdiction.,Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.,Exempt,Law Enforcement",,,,21678,,,,,,,,,,,,,,,,Law Enforcement,,Records Management Committee,,,,,2,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-44,GRS-360,360,2,Sex offender records,Sex offender records,Item,Current,Finalized,Retention wording ""or until person moves from jurisdiction"" changed to ""or until separation"" to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 77-41-105(3)(a)(2019).,Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.,Separation means the offender as moved from jurisdiction.,Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions\, as required by federal and state law.,Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,360,,,,,,,360,"Records maintained by state and local law enforcement agencies in order to document dex offenders living within their jurisdictions, as required by federal and state law.",,,,,,,,,,,,,,,,,"Sex offender registration case files,SG-1(229)-31,GRS-2243",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention changed from 'or until person moves from jurisdiction' to 'until final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Sex offender files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-360,,,,21449,,,,,,,Sex offender files,,,,Item,Sex offender records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1817621385843834880,,,,,,,,,,,,,,,,,,,,GRSItem-20327,,No,Exempt,,,Sex offender files,,,,,,"Retention changed from 'or until person moves from jurisdiction' to 'until final action' to meet new language requirements.,These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",,,No,,,,,,,Sex offender records,,,,,,,,,,,,01091,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after or until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20327,,,,,,,,,,,,,,,,,,,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",,,,,,,,Law Enforcement,,,,,,,,,1091,,,,,,,,2024-12-05T17:13:52.630Z,,,,,,,,,MUN-21-43,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01091,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1091,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall, for the first five years after termination of sentence, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person, giving information on current address, and the fingerprints and photographs of the person. One copy is given to the person, while others are forwarded to the Department of Corrections, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",,,,Sex offender files,,,,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall, for the first five years after termination of sentence, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person, giving information on current address, and the fingerprints and photographs of the person. One copy is given to the person, while others are forwarded to the Department of Corrections, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",,,,,,,,,,,,,"MUN-21-43,GRS-1091,1091,1,Sex offender files,Sex offender files,Item,Discontinued,Finalized,Retention changed from 'or until person moves from jurisdiction' to 'until final action' to meet new language requirements.,These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007)),These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007)),Exempt,Law Enforcement",,,,,,,,,,,,,,,GRS-360,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after or until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-43,GRS-1091,1091,1,Sex offender files,Sex offender files,Item,Discontinued,Finalized,Retention changed from 'or until person moves from jurisdiction' to 'until final action' to meet new language requirements.,These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007)),These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007)),Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1091,,,,,,,1091,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall, for the first five years after termination of sentence, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person, giving information on current address, and the fingerprints and photographs of the person. One copy is given to the person, while others are forwarded to the Department of Corrections, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21449,,,,,,Inactive,
"","Work order log,Work orders,Daily work logs,Daily work logs,Work order log,Work orders,Work order log,Computer hardware maintenance records,Building and equipment service files,Buildings and grounds maintenance log,Buildings and grounds maintenance log,Equipment maintenance and repair records,Inspection/maintenance files,Maintenance report records,Service requests,Service requests,Emergency medical equipment maintenance records,Emergency medical equipment maintenance records,Inspection/maintenance and audit report,Backflow prevention test reports,Street maintenance records,Street maintenance records,Parking meter repair card log,Maintenance work order",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,These records have administrative value in documenting the maintenance of government property.,,,,Property maintenance and repair records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939037163520,,,,,,,,,,,,,,,,,,,,GRSItem-20790,,No,Public,,,Property maintenance and repair records,,,,,,"These records have administrative value in documenting the maintenance of government property.,These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00111,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,These records have administrative value in documenting the maintenance of government property.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20790,,,,,,,,,,,"SD-11-6,SD-11-7,CO-6-3,MUN-7-3,MUN-7-11,MUN-7-12,CO-6-13,SG-5-5,SG-6-3,CO-6-1,MUN-7-1,MUN-7-4,CO-25-55,MUN-13-7,CO-6-7,MUN-7-7,CO-22-6,MUN-26-6,CO-25-53,MUN-22-1,CO-29-27,MUN-23-20,MUN-23-11,SD-19-28",,,,,,,,,"These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.",,,,,,,,"Facility Management,Facility and Property,Maintenance",,,,,,,,,111,,,,,,"GRS-1401,GRS-1402,GRS-110,GRS-848,GRS-856,GRS-857,GRS-120,GRS-1765,GRS-1778,GRS-108,GRS-846,GRS-849,GRS-577,GRS-960,GRS-114,GRS-852,GRS-451,GRS-1223,GRS-575,GRS-1109,GRS-694,GRS-1166,GRS-1157,GRS-1536",,2024-12-17T20:30:48.270Z,,,,,,,,,CO-6-4,,,,,,,,,,,,,,,,,,,,,,00111,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-111,,,,,,,,,,,,,,,,,,,,,,,,,,2018-09-10,,,,,,,,,"These records document service repair and maintenance of government property. Information includes the request, work order, authorization, work logs, verification of work done, and related records.",,,,Property maintenance and repai,,,,,"These records document service repair and maintenance of government property. Information includes the request, work order, authorization, work logs, verification of work done, and related records.",,,,,,,,,,,,,"CO-6-4,GRS-111,111,1,Property maintenance and repair records,Property maintenance and repai,Item,Current,Finalized,These records have administrative value in documenting the maintenance of government property.,These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.,These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.,Public,Facility Management,Facility and Property,Maintenance",,,,"20770,20771,20772,20773,20774,20775,20776,20786,20787,20788,20789,20791,20792,20793,20794,20795,20796,20797,20802,20804,20805,20806,20807,20808",,,,,,,,,,,,,,,,"Facility Management,Facility and Property,Maintenance",,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-4,GRS-111,111,1,Property maintenance and repair records,Property maintenance and repai,Item,Current,Finalized,These records have administrative value in documenting the maintenance of government property.,These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.,These records document service repair and maintenance of government property. Information includes the request\, work order\, authorization\, work logs\, verification of work done\, and related records.,Public,Facility Management,Facility and Property,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Facility Management,Facility and Property,Maintenance",111,,,,,,,111,"These records document service repair and maintenance of government property. Information includes the request, work order, authorization, work logs, verification of work done, and related records.",,,,,,,,,,,,,,,,,"Work order log,Work orders,Daily work logs,Daily work logs,Work order log,Work orders,Work order log,Computer hardware maintenance records,Building and equipment service files,Buildings and grounds maintenance log,Buildings and grounds maintenance log,Equipment maintenance and repair records,Inspection/maintenance files,Maintenance report records,Service requests,Service requests,Emergency medical equipment maintenance records,Emergency medical equipment maintenance records,Inspection/maintenance and audit report,Backflow prevention test reports,Street maintenance records,Street maintenance records,Parking meter repair card log,Maintenance work order,SD-11-6,SD-11-7,CO-6-3,MUN-7-3,MUN-7-11,MUN-7-12,CO-6-13,SG-5-5,SG-6-3,CO-6-1,MUN-7-1,MUN-7-4,CO-25-55,MUN-13-7,CO-6-7,MUN-7-7,CO-22-6,MUN-26-6,CO-25-53,MUN-22-1,CO-29-27,MUN-23-20,MUN-23-11,SD-19-28,GRS-1401,GRS-1402,GRS-110,GRS-848,GRS-856,GRS-857,GRS-120,GRS-1765,GRS-1778,GRS-108,GRS-846,GRS-849,GRS-577,GRS-960,GRS-114,GRS-852,GRS-451,GRS-1223,GRS-575,GRS-1109,GRS-694,GRS-1166,GRS-1157,GRS-1536",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily work logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Daily work logs,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939929501696,,,,,,,,,,,,,,,,,,,,GRSItem-20773,,No,Public,,,Daily work logs,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00848,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20773,,,,,,,,,,,,,,,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",,,,,,,,"Maintenance,Municipality",,,,,,,,,848,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-7-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00848,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-848,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,Daily work logs,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,,,,,,,,,,"MUN-7-3,GRS-848,848,1,Daily work logs,Daily work logs,Item,Discontinued,Finalized,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-3,GRS-848,848,1,Daily work logs,Daily work logs,Item,Discontinued,Finalized,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",848,,,,,,,848,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Buildings and grounds maintenance log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Buildings and grounds maintenance log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939931598848,,,,,,,,,,,,,,,,,,,,GRSItem-20788,,No,Public,,,Buildings and grounds maintenance log,,,,,,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00108,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20788,,,,,,,,,,,,,,,,,,,,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,,,,,,,,"County,Maintenance",,,,,,,,,108,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,CO-6-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00108,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-108,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,,,,Buildings and grounds maintena,,,,,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,,,,,,,,,,,,,"CO-6-1,GRS-108,108,1,Buildings and grounds maintenance log,Buildings and grounds maintena,Item,Discontinued,Finalized,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,Public,County,Maintenance",,,,,,,,,,,,,,,GRS-111,,,,,"County,Maintenance",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-1,GRS-108,108,1,Buildings and grounds maintenance log,Buildings and grounds maintena,Item,Discontinued,Finalized,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,Public,County,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Maintenance",108,,,,,,,108,This log records all repairs made to county buildings and grounds. It is used to verify that repairs were made.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work order log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Work order log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939932647424,,,,,,,,,,,,,,,,,,,,GRSItem-20774,,No,Public,,,Work order log,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00856,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20774,,,,,,,,,,,,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,,,,,,"Maintenance,Municipality",,,,,,,,,856,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-7-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00856,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-856,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,Work order log,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,"MUN-7-11,GRS-856,856,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-11,GRS-856,856,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",856,,,,,,,856,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Computer hardware maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Computer hardware maintenance records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939933696000,,,,,,,,,,,,,,,,,,,,GRSItem-20786,,No,Public,,,Computer hardware maintenance records,,,,,,"Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01765,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after disposal of asset, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20786,,,,,,,,,,,,,,,,,,,,"Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.",,,,,,,,"Data Processing,State Government",,,,,,,,,1765,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,SG-5-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01765,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1765,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"Records documenting the service, repair, and inspection of computer hardware (mainframes, mini and micro computers), which also include service/maintenance agreements.",,,,Computer hardware maintenance,,,,,"Records documenting the service, repair, and inspection of computer hardware (mainframes, mini and micro computers), which also include service/maintenance agreements.",,,,,,,,,,,,,"SG-5-5,GRS-1765,1765,1,Computer hardware maintenance records,Computer hardware maintenance,Item,Discontinued,Finalized,Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.,Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.,Public,Data Processing,State Government",,,,,,,,,,,,,,,GRS-111,,,,,"Data Processing,State Government",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after disposal of asset, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-5,GRS-1765,1765,1,Computer hardware maintenance records,Computer hardware maintenance,Item,Discontinued,Finalized,Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.,Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.,Public,Data Processing,State Government",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Data Processing,State Government",1765,,,,,,,1765,"Records documenting the service, repair, and inspection of computer hardware (mainframes, mini and micro computers), which also include service/maintenance agreements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after completion of repairs"" to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Buildings and grounds maintenance log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Buildings and grounds maintenance log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939934744576,,,,,,,,,,,,,,,,,,,,GRSItem-20789,,No,Public,,,Buildings and grounds maintenance log,,,,,,"Retention wording changed from ""after completion of repairs"" to ""after resolution of issue"" to meet new language requirements.,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00846,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20789,,,,,,,,,,,,,,,,,,,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,,,,,,,,"Maintenance,Municipality",,,,,,,,,846,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-7-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00846,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-846,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,,,,Buildings and grounds maintena,,,,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,,,,,,,,,,,,,"MUN-7-1,GRS-846,846,1,Buildings and grounds maintenance log,Buildings and grounds maintena,Item,Discontinued,Finalized,Retention wording changed from ""after completion of repairs"" to ""after resolution of issue"" to meet new language requirements.,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-1,GRS-846,846,1,Buildings and grounds maintenance log,Buildings and grounds maintena,Item,Discontinued,Finalized,Retention wording changed from ""after completion of repairs"" to ""after resolution of issue"" to meet new language requirements.,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",846,,,,,,,846,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Maintenance report records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Maintenance report records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939936841728,,,,,,,,,,,,,,,,,,,,GRSItem-20793,,No,Public,,,Maintenance report records,,,,,,"These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00960,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20793,,,,,,,,,,,,,,,,,,,,"These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.",,,,,,,,"Airport,Municipality",,,,,,,,,960,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-13-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00960,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-960,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These files contain logs, reports, and similar records relating to the inspection, maintenance and repair of airport runways, runway lights, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.",,,,Maintenance report records,,,,,"These files contain logs, reports, and similar records relating to the inspection, maintenance and repair of airport runways, runway lights, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.",,,,,,,,,,,,,"MUN-13-7,GRS-960,960,1,Maintenance report records,Maintenance report records,Item,Discontinued,Finalized,These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.,These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.,Public,Airport,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Airport,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-7,GRS-960,960,1,Maintenance report records,Maintenance report records,Item,Discontinued,Finalized,These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.,These files contain logs\, reports\, and similar records relating to the inspection\, maintenance and repair of airport runways\, runway lights\, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7\, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.,Public,Airport,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Airport,Municipality",960,,,,,,,960,"These files contain logs, reports, and similar records relating to the inspection, maintenance and repair of airport runways, runway lights, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7, Item #9 ""Vehicle Maintenance Records"" for the maintenance records of airport vehicles.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Work orders,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939937890304,,,,,,,,,,,,,,,,,,,,GRSItem-20771,,No,Public,,,Work orders,,,,,,"These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01402,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20771,,,,,,,,,,,,,,,,,,,,"These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).",,,,,,,,"Facility Management,School District",,,,,,,,,1402,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,SD-11-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01402,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1402,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These forms are used to request maintenance and repair of district equipment or buildings. They include work order number, date, school or district office, type of repair (building or equipment), principal's or director's approval, account number, repair problem, and information on completion of repairs (parts, labor, person making repairs, and date).",,,,Work orders,,,,,"These forms are used to request maintenance and repair of district equipment or buildings. They include work order number, date, school or district office, type of repair (building or equipment), principal's or director's approval, account number, repair problem, and information on completion of repairs (parts, labor, person making repairs, and date).",,,,,,,,,,,,,"SD-11-7,GRS-1402,1402,1,Work orders,Work orders,Item,Discontinued,Finalized,These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).,These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).,Public,Facility Management,School District",,,,,,,,,,,,,,,GRS-111,,,,,"Facility Management,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-7,GRS-1402,1402,1,Work orders,Work orders,Item,Discontinued,Finalized,These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).,These forms are used to request maintenance and repair of district equipment or buildings. They include work order number\, date\, school or district office\, type of repair (building or equipment)\, principal's or director's approval\, account number\, repair problem\, and information on completion of repairs (parts\, labor\, person making repairs\, and date).,Public,Facility Management,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Facility Management,School District",1402,,,,,,,1402,"These forms are used to request maintenance and repair of district equipment or buildings. They include work order number, date, school or district office, type of repair (building or equipment), principal's or director's approval, account number, repair problem, and information on completion of repairs (parts, labor, person making repairs, and date).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,"Retention changed from ""after equipment is replaced"" to ""after resolution of issue"".",,,,,0.094103105,,,,,,,,,,,Emergency medical equipment maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Emergency medical equipment maintenance records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939942084608,,,,,,,,,,,,,,,,,,,,GRSItem-20797,,No,Public,,,Emergency medical equipment maintenance records,,,,,,"Retention changed from ""after equipment is replaced"" to ""after resolution of issue"".,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01223,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20797,,,,,,,,,,,,,,,,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.",,,,,,,,"Fire Department,Municipality",,,,,,,,,1223,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-26-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01223,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1223,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,Emergency medical equipment ma,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,,,,,,,,,,"MUN-26-6,GRS-1223,1223,1,Emergency medical equipment maintenance records,Emergency medical equipment ma,Item,Discontinued,Finalized,Retention changed from ""after equipment is replaced"" to ""after resolution of issue"".,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,Public,Fire Department,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Fire Department,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-6,GRS-1223,1223,1,Emergency medical equipment maintenance records,Emergency medical equipment ma,Item,Discontinued,Finalized,Retention changed from ""after equipment is replaced"" to ""after resolution of issue"".,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,Public,Fire Department,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Fire Department,Municipality",1223,,,,,,,1223,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inspection/maintenance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Inspection/maintenance files,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939944181761,,,,,,,,,,,,,,,,,,,,GRSItem-20792,,No,Private,,,Inspection/maintenance files,,,,,,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00577,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20792,,,,,,,,,,,,,,,,,,,,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",,,,,,,,"County,Health",,,,,,,,,577,,,,,,,,2024-12-17T20:30:49.133Z,,,,,,,,,CO-25-55,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00577,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-577,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",,,,Inspection/maintenance files,,,,,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",,,,,,,,,,,,,"CO-25-55,GRS-577,577,1,Inspection/maintenance files,Inspection/maintenance files,Item,Discontinued,Finalized,These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.,These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.,Private,County,Health",,,,,,,,,,,,,,,GRS-111,,,,,"County,Health",,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-55,GRS-577,577,1,Inspection/maintenance files,Inspection/maintenance files,Item,Discontinued,Finalized,These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.,These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.,Private,County,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Health",577,,,,,,,577,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inspection/maintenance and audit report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Inspection/maintenance and audit report,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939949424640,,,,,,,,,,,,,,,,,,,,GRSItem-20802,,No,Public,,,Inspection/maintenance and audit report,,,,,,"This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00575,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20802,,,,,,,,,,,,,,,,,,,,"This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.",,,,,,,,"County,Health",,,,,,,,,575,,,,,,,,2024-12-17T20:30:49.133Z,,,,,,,,,CO-25-53,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00575,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-575,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name, permit number, analyzer number, station's address, inspection date, check list, inspection results noting any violations, and inspector's signature.",,,,Inspection/maintenance and aud,,,,,"This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name, permit number, analyzer number, station's address, inspection date, check list, inspection results noting any violations, and inspector's signature.",,,,,,,,,,,,,"CO-25-53,GRS-575,575,1,Inspection/maintenance and audit report,Inspection/maintenance and aud,Item,Discontinued,Finalized,This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.,This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.,Public,County,Health",,,,,,,,,,,,,,,GRS-111,,,,,"County,Health",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-53,GRS-575,575,1,Inspection/maintenance and audit report,Inspection/maintenance and aud,Item,Discontinued,Finalized,This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.,This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name\, permit number\, analyzer number\, station's address\, inspection date\, check list\, inspection results noting any violations\, and inspector's signature.,Public,County,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Health",575,,,,,,,575,"This report records department inspections of vehicle emission inspection stations to ensure that proper equipment is used and standard procedures followed. This report includes the station's name, permit number, analyzer number, station's address, inspection date, check list, inspection results noting any violations, and inspector's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Street maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Street maintenance records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939953618944,,,,,,,,,,,,,,,,,,,,GRSItem-20806,,No,Public,,,Street maintenance records,,,,,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01166,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-12,,,,,20806,,,,,,,,,,,,,,,,,,,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",,,,,,,,Public Works,,,,,,,,,1166,,,,,,,,2024-12-17T20:30:49.137Z,,,,,,,,,MUN-23-20,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01166,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1166,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These files document the repairs and maintenance work on municipal streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis.",,,,Street maintenance records,,,,,"These files document the repairs and maintenance work on municipal streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis.",,,,,,,,,,,,,"MUN-23-20,GRS-1166,1166,3,Street maintenance records,Street maintenance records,Item,Discontinued,Finalized,These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.,These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.,Public,Public Works",,,,,,,,,,,,,,,GRS-111,,,,,Public Works,,Appraisal Committee,,,,,3,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-20,GRS-1166,1166,3,Street maintenance records,Street maintenance records,Item,Discontinued,Finalized,These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.,These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1166,,,,,,,1166,"These files document the repairs and maintenance work on municipal streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,"Retention changed from ""after equipment is out of service"" to ""resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Emergency medical equipment maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Emergency medical equipment maintenance records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939954667520,,,,,,,,,,,,,,,,,,,,GRSItem-20796,,No,Public,,,Emergency medical equipment maintenance records,,,,,,"Retention changed from ""after equipment is out of service"" to ""resolution of issue"" to meet new language requirements.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00451,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20796,,,,,,,,,,,,,,,,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.",,,,,,,,"County,Fire Department",,,,,,,,,451,,,,,,,,2024-12-17T20:30:49.133Z,,,,,,,,,CO-22-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00451,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-451,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,Emergency medical equipment ma,,,,,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,,,,,,,,,,"CO-22-6,GRS-451,451,1,Emergency medical equipment maintenance records,Emergency medical equipment ma,Item,Discontinued,Finalized,Retention changed from ""after equipment is out of service"" to ""resolution of issue"" to meet new language requirements.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,Public,County,Fire Department",,,,,,,,,,,,,,,GRS-111,,,,,"County,Fire Department",,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-6,GRS-451,451,1,Emergency medical equipment maintenance records,Emergency medical equipment ma,Item,Discontinued,Finalized,Retention changed from ""after equipment is out of service"" to ""resolution of issue"" to meet new language requirements.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.,Public,County,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Fire Department",451,,,,,,,451,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used, and service reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Parking meter repair card log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Parking meter repair card log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939955716096,,,,,,,,,,,,,,,,,,,,GRSItem-20807,,No,Public,,,Parking meter repair card log,,,,,,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01157,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20807,,,,,,,,,,,,,,,,,,,,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.",,,,,,,,"Municipality,Public Works",,,,,,,,,1157,,,,,,,,2024-12-17T20:30:49.133Z,,,,,,,,,MUN-23-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01157,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1157,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location, date, and type of repair.",,,,Parking meter repair card log,,,,,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location, date, and type of repair.",,,,,,,,,,,,,"MUN-23-11,GRS-1157,1157,1,Parking meter repair card log,Parking meter repair card log,Item,Discontinued,Finalized,This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.,This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.,Public,Municipality,Public Works",,,,,,,,,,,,,,,GRS-111,,,,,"Municipality,Public Works",,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-11,GRS-1157,1157,1,Parking meter repair card log,Parking meter repair card log,Item,Discontinued,Finalized,This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.,This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.,Public,Municipality,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Municipality,Public Works",1157,,,,,,,1157,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location, date, and type of repair.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work order log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Work order log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939972493312,,,,,,,,,,,,,,,,,,,,GRSItem-20770,,No,Public,,,Work order log,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01401,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20770,,,,,,,,,,,,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,,,,,,"Facility Management,School District",,,,,,,,,1401,,,,,,,,2024-12-17T20:30:49.162Z,,,,,,,,,SD-11-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01401,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1401,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,Work order log,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,"SD-11-6,GRS-1401,1401,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,Facility Management,School District",,,,,,,,,,,,,,,GRS-111,,,,,"Facility Management,School District",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-6,GRS-1401,1401,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,Facility Management,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Facility Management,School District",1401,,,,,,,1401,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building and equipment service files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Building and equipment service files,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939974590464,,,,,,,,,,,,,,,,,,,,GRSItem-20787,,No,Public,,,Building and equipment service files,,,,,,"Requests for building and equipment maintenance services\, excluding fiscal copies.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01778,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20787,,,,,,,,,,,,,,,,,,,,"Requests for building and equipment maintenance services\, excluding fiscal copies.",,,,,,,,"Facility Management,State Government",,,,,,,,,1778,,,,,,,,2024-12-17T20:30:49.162Z,,,,,,,,,SG-6-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01778,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1778,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"Requests for building and equipment maintenance services, excluding fiscal copies.",,,,Building and equipment service,,,,,"Requests for building and equipment maintenance services, excluding fiscal copies.",,,,,,,,,,,,,"SG-6-3,GRS-1778,1778,1,Building and equipment service files,Building and equipment service,Item,Discontinued,Finalized,Requests for building and equipment maintenance services\, excluding fiscal copies.,Requests for building and equipment maintenance services\, excluding fiscal copies.,Public,Facility Management,State Government",,,,,,,,,,,,,,,GRS-111,,,,,"Facility Management,State Government",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-3,GRS-1778,1778,1,Building and equipment service files,Building and equipment service,Item,Discontinued,Finalized,Requests for building and equipment maintenance services\, excluding fiscal copies.,Requests for building and equipment maintenance services\, excluding fiscal copies.,Public,Facility Management,State Government",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Facility Management,State Government",1778,,,,,,,1778,"Requests for building and equipment maintenance services, excluding fiscal copies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,"Retention wording ""after maintenance completed"" changed to ""after resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Service requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Service requests,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939974590465,,,,,,,,,,,,,,,,,,,,GRSItem-20794,,No,Public,,,Service requests,,,,,,"Retention wording ""after maintenance completed"" changed to ""after resolution of issue"" to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00114,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20794,,,,,,,,,,,,,,,,,,,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.",,,,,,,,"County,Maintenance",,,,,,,,,114,,,,,,,,2024-12-17T20:30:49.162Z,,,,,,,,,CO-6-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00114,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-114,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any county department.",,,,Service requests,,,,,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any county department.",,,,,,,,,,,,,"CO-6-7,GRS-114,114,1,Service requests,Service requests,Item,Discontinued,Finalized,Retention wording ""after maintenance completed"" changed to ""after resolution of issue"" to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.,Public,County,Maintenance",,,,,,,,,,,,,,,GRS-111,,,,,"County,Maintenance",,State Records Committee,,,,,1,,,,,,,"Retain for 6 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-7,GRS-114,114,1,Service requests,Service requests,Item,Discontinued,Finalized,Retention wording ""after maintenance completed"" changed to ""after resolution of issue"" to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any county department.,Public,County,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Maintenance",114,,,,,,,114,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any county department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Street maintenance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Street maintenance records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939975639040,,,,,,,,,,,,,,,,,,,,GRSItem-20805,,No,Public,,,Street maintenance records,,,,,,"These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.,AC approved this schedule discontinued February 13\, 2018.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00694,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,"AC approved this schedule discontinued February 13\, 2018.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"AC approved this schedule discontinued February 13, 2018.",,,2018-03-12,,,,,20805,,,,,,,,,,,,,,,,,,,,"These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.",,,,,,,,Public Works,,,,,,,,,694,,,,,,,,2024-12-17T20:30:49.162Z,,,,,,,,,CO-29-27,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00694,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-694,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These records document the repairs and maintenance work on county streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis. They include date, supervisor's name, county name, district, employees' names, and location.",,,,Street maintenance records,,,,,"These records document the repairs and maintenance work on county streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis. They include date, supervisor's name, county name, district, employees' names, and location.",,,,,,,,,,,,,"CO-29-27,GRS-694,694,4,Street maintenance records,Street maintenance records,Item,Discontinued,Finalized,These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.,AC approved this schedule discontinued February 13\, 2018.,AC approved this schedule discontinued February 13\, 2018.,These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.,Public,Public Works",,,,,,,,,,,,,,,GRS-111,,,,,Public Works,,Appraisal Committee,,,,,4,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-27,GRS-694,694,4,Street maintenance records,Street maintenance records,Item,Discontinued,Finalized,These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.,AC approved this schedule discontinued February 13\, 2018.,AC approved this schedule discontinued February 13\, 2018.,These records document the repairs and maintenance work on county streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis. They include date\, supervisor's name\, county name\, district\, employees' names\, and location.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,694,,,,,,,694,"These records document the repairs and maintenance work on county streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis. They include date, supervisor's name, county name, district, employees' names, and location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work orders,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Work orders,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939942084609,,,,,,,,,,,,,,,,,,,,GRSItem-20775,,No,Public,,,Work orders,,,,,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00857,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20775,,,,,,,,,,,,,,,,,,,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",,,,,,,,"Maintenance,Municipality",,,,,,,,,857,,,,,,,,2024-12-17T20:30:49.133Z,,,,,,,,,MUN-7-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00857,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-857,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.",,,,Work orders,,,,,"These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.",,,,,,,,,,,,,"MUN-7-12,GRS-857,857,1,Work orders,Work orders,Item,Discontinued,Finalized,These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.,These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-12,GRS-857,857,1,Work orders,Work orders,Item,Discontinued,Finalized,These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.,These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",857,,,,,,,857,"These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Maintenance work order,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Maintenance work order,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939944181760,,,,,,,,,,,,,,,,,,,,GRSItem-20808,,No,Public,,,Maintenance work order,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01536,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20808,,,,,,,,,,,,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.",,,,,,,,Maintenance,,,,,,,,,1536,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,SD-19-28,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01536,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1536,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instruction, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing, and date.",,,,Maintenance work order,,,,,"This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instruction, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing, and date.",,,,,,,,,,,,,"SD-19-28,GRS-1536,1536,1,Maintenance work order,Maintenance work order,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.,This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.,Public,Maintenance",,,,,,,,,,,,,,,GRS-111,,,,,Maintenance,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-28,GRS-1536,1536,1,Maintenance work order,Maintenance work order,Item,Discontinued,Finalized,This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.,This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number\, date\, school name\, type of repair (building or equipment)\, principal's/director's approval\, account number\, repair problem\, brand/make\, serial number\, special instruction\, a section designated for office use listing approval or rejection\, whether sent and date\, quantity\, part number and description\, cost\, travel time and description\, hours\, total parts used\, total labor\, person completing\, and date.,Public,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Maintenance,1536,,,,,,,1536,"This form is used to request maintenance and repair of school equipment or buildings. It is submitted to the Maintenance Department. A copy may be retained by the school. It includes work order number, date, school name, type of repair (building or equipment), principal's/director's approval, account number, repair problem, brand/make, serial number, special instruction, a section designated for office use listing approval or rejection, whether sent and date, quantity, part number and description, cost, travel time and description, hours, total parts used, total labor, person completing, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,"Retention changed from ""after subsequent test"" to 'superseded' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Backflow prevention test reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Backflow prevention test reports,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939946278912,,,,,,,,,,,,,,,,,,,,GRSItem-20804,,No,Public,,,Backflow prevention test reports,,,,,,"Retention changed from ""after subsequent test"" to 'superseded' to meet new language requirements.,These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,01109,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20804,,,,,,,,,,,,,,,,,,,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",,,,,,,,"Municipality,Public Utilities",,,,,,,,,1109,,,,,,,,2024-12-17T20:30:49.121Z,,,,,,,,,MUN-22-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01109,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1109,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.",,,,Backflow prevention test repor,,,,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.",,,,,,,,,,,,,"MUN-22-1,GRS-1109,1109,1,Backflow prevention test reports,Backflow prevention test repor,Item,Discontinued,Finalized,Retention changed from ""after subsequent test"" to 'superseded' to meet new language requirements.,These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.,These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.,Public,Municipality,Public Utilities",,,,,,,,,,,,,,,GRS-111,,,,,"Municipality,Public Utilities",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-1,GRS-1109,1109,1,Backflow prevention test reports,Backflow prevention test repor,Item,Discontinued,Finalized,Retention changed from ""after subsequent test"" to 'superseded' to meet new language requirements.,These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.,These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.,Public,Municipality,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Municipality,Public Utilities",1109,,,,,,,1109,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Work order log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Work order log,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939946278913,,,,,,,,,,,,,,,,,,,,GRSItem-20776,,No,Public,,,Work order log,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00120,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20776,,,,,,,,,,,,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",,,,,,,,"County,Maintenance",,,,,,,,,120,,,,,,,,2024-12-17T20:30:49.137Z,,,,,,,,,CO-6-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00120,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-120,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,Work order log,,,,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,"CO-6-13,GRS-120,120,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,County,Maintenance",,,,,,,,,,,,,,,GRS-111,,,,,"County,Maintenance",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-13,GRS-120,120,1,Work order log,Work order log,Item,Discontinued,Finalized,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.,Public,County,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Maintenance",120,,,,,,,120,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equipment maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Equipment maintenance and repair records,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939948376064,,,,,,,,,,,,,,,,,,,,GRSItem-20791,,No,Public,,,Equipment maintenance and repair records,,,,,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00849,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20791,,,,,,,,,,,,,,,,,,,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",,,,,,,,"Maintenance,Municipality",,,,,,,,,849,,,,,,,,2024-12-17T20:30:49.137Z,,,,,,,,,MUN-7-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00849,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-849,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are records of service repair and maintenance of municipal equipment, including office machines and furniture.",,,,Equipment maintenance and repa,,,,,"These are records of service repair and maintenance of municipal equipment, including office machines and furniture.",,,,,,,,,,,,,"MUN-7-4,GRS-849,849,1,Equipment maintenance and repair records,Equipment maintenance and repa,Item,Discontinued,Finalized,These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.,These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-4,GRS-849,849,1,Equipment maintenance and repair records,Equipment maintenance and repa,Item,Discontinued,Finalized,These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.,These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",849,,,,,,,849,"These are records of service repair and maintenance of municipal equipment, including office machines and furniture.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily work logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Daily work logs,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939950473216,,,,,,,,,,,,,,,,,,,,GRSItem-20772,,No,Public,,,Daily work logs,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00110,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20772,,,,,,,,,,,,,,,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",,,,,,,,"County,Maintenance",,,,,,,,,110,,,,,,,,2024-12-17T20:30:49.137Z,,,,,,,,,CO-6-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00110,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-110,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,Daily work logs,,,,,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,,,,,,,,,,"CO-6-3,GRS-110,110,1,Daily work logs,Daily work logs,Item,Discontinued,Finalized,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,Public,County,Maintenance",,,,,,,,,,,,,,,GRS-111,,,,,"County,Maintenance",,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-6-3,GRS-110,110,1,Daily work logs,Daily work logs,Item,Discontinued,Finalized,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.,Public,County,Maintenance",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"County,Maintenance",110,,,,,,,110,"This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after maintenance completed' to 'after resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Service requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-111,,,,20790,,,,,,,Service requests,,,,Item,Property maintenance and repair records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818720939951521792,,,,,,,,,,,,,,,,,,,,GRSItem-20795,,No,Public,,,Service requests,,,,,,"Retention wording changed from 'after maintenance completed' to 'after resolution of issue' to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",,,No,,,,,,,Property maintenance and repair records,,,,,,,,,,,,00852,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20795,,,,,,,,,,,,,,,,,,,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",,,,,,,,"Maintenance,Municipality",,,,,,,,,852,,,,,,,,2024-12-17T20:30:49.137Z,,,,,,,,,MUN-7-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00852,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-852,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-05,,,,,,,,,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal department.",,,,Service requests,,,,,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal department.",,,,,,,,,,,,,"MUN-7-7,GRS-852,852,1,Service requests,Service requests,Item,Discontinued,Finalized,Retention wording changed from 'after maintenance completed' to 'after resolution of issue' to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.,Public,Maintenance,Municipality",,,,,,,,,,,,,,,GRS-111,,,,,"Maintenance,Municipality",,State Records Committee,,,,,1,,,,,,,"Retain for 6 months after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-7-7,GRS-852,852,1,Service requests,Service requests,Item,Discontinued,Finalized,Retention wording changed from 'after maintenance completed' to 'after resolution of issue' to meet new language requirements.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.,These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.,Public,Maintenance,Municipality",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Maintenance,Municipality",852,,,,,,,852,"These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20790,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Teacher certification system,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Teacher certification system,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818278440523005952,,,,,,,,,,,,,,,,,,,,GRSItem-1441,,No,Private,,,Teacher certification system,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.",,,No,,,,,,,,,,,,,,,,,,,01441,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,1441,,,,,,,,,,,,,,,,,,,,"This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.",,,,,,,,Human Resources,,,,,,,,,1441,,,,,,,,2024-12-12T23:17:28.802Z,,,,,,,,,SD-14-13,,,,,,,,,,,,,,,,,,,,,,01441,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1441,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,,,,,"This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees, state in-service training, certificates, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g., 50 percent physical education, 25 percent teaching history, 25 percent teaching English), salary, lane and step, number of days working, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e., name, social security number, date of birth, home address), certificates and endorsements, criminal history (if any), inservice training received, and a listing of professional teaching experience.",,,,Teacher certification system,,,,,"This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees, state in-service training, certificates, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g., 50 percent physical education, 25 percent teaching history, 25 percent teaching English), salary, lane and step, number of days working, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e., name, social security number, date of birth, home address), certificates and endorsements, criminal history (if any), inservice training received, and a listing of professional teaching experience.",,,,,,,,,,,,,"SD-14-13,GRS-1441,1441,Teacher certification system,Teacher certification system,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.,This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-13,GRS-1441,1441,Teacher certification system,Teacher certification system,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.,This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees\, state in-service training\, certificates\, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g.\, 50 percent physical education\, 25 percent teaching history\, 25 percent teaching English)\, salary\, lane and step\, number of days working\, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another\, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e.\, name\, social security number\, date of birth\, home address)\, certificates and endorsements\, criminal history (if any)\, inservice training received\, and a listing of professional teaching experience.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1441,,,,,,,1441,"This computer system documents all teachers certified to teach in the State of Utah. The Utah State Office of Education (USOE) adds basic information on certified teachers including degrees, state in-service training, certificates, and endorsements while the district is responsible for keeping employment information current. The district adds current assignments including an accurate specific percentage breakdown (e.g., 50 percent physical education, 25 percent teaching history, 25 percent teaching English), salary, lane and step, number of days working, and credit summary. The information is updated monthly and is audited by the USOE. When the teacher moves from one district to another, the employee must be terminated before the new district can add current information. The system includes demographic data (i.e., name, social security number, date of birth, home address), certificates and endorsements, criminal history (if any), inservice training received, and a listing of professional teaching experience.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Personnel report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Personnel report,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1818278386177409024,,,,,,,,,,,,,,,,,,,,GRSItem-20955,,No,Public,,,Personnel report,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.",,,No,,,,,,,,,,,,,,,,,,,01443,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20955,,,,,,,,,,,,,,,,,,,,"It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.",,,,,,,,Human Resources,,,,,,,,,1443,,,,,,,,2024-12-12T23:16:36.974Z,,,,,,,,,SD-14-15,,,,,,,,,,,,,,,,,,,,,,01443,,,,,,2018-06-12T00:00:00Z,,,,,,,GRS-1443,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-12,,,,,,,,,"It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired, as well as their position and location of work. The report also gives the names of people who have left as well as their position, school, and reason for leaving.",,,,Personnel report,,,,,"It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired, as well as their position and location of work. The report also gives the names of people who have left as well as their position, school, and reason for leaving.",,,,,,,,,,,,,"SD-14-15,GRS-1443,1443,1,Personnel report,Personnel report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.,It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-15,GRS-1443,1443,1,Personnel report,Personnel report,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.,It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left as well as their position\, school\, and reason for leaving.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1443,,,,,,,1443,"It is used to update and inform the board members on the status of employment. It includes the names of individuals being hired, as well as their position and location of work. The report also gives the names of people who have left as well as their position, school, and reason for leaving.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",School activities report files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,School histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and cummunities of our state.,,,,School histories,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1819366669852606464,,,,,,,,,,,,,,,,,,,,GRSItem-21237,,No,Public,,,School histories,,,,,,"These records have historical value based on their contribution to knowledge and understanding of the people and cummunities of our state.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.",,,No,,,,,,,,,,,,,,,,,,,01551,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their contribution to knowledge and understanding of the people and cummunities of our state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,21237,,,,,,,,,,,SD-19-1,,,,,,,,,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,,,,,,,,Education,,,,,,,,,1551,,,,,,GRS-1509,,2024-12-24T23:34:25.164Z,,,,,,,,,SD-19-43,,,,,,,,,,,,,,,,,,,,,,01551,,,,,,2018-12-17T00:00:00Z,,,,,,,GRS-1551,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,,,,School histories,,,,,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,,,,,,,,,,,,,"SD-19-43,GRS-1551,1551,1,School histories,School histories,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and cummunities of our state.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,Public,Education",,,,21238,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-43,GRS-1551,1551,1,School histories,School histories,Item,Current,Finalized,These records have historical value based on their contribution to knowledge and understanding of the people and cummunities of our state.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1551,,,,,,,1551,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,,,,,,,,,,,,,,,,,"School activities report files,SD-19-1,GRS-1509",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Scrapbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Scrapbooks,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820546110224072704,,,,,,,,,,,,,,,,,,,,GRSItem-2051,,No,,,,Scrapbooks,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,,No,,,,,,,,,,,,,,,,,,,02051,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,2051,,,,,,,,,,,,,,,,,,,,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,,,,,,,Intrinsically Historical,,,,,,,,,2051,,,,,,,,2025-01-07T00:01:07.154Z,,,,,,,,,SG-19-3,,,,,,,,,,,,,,,,,,,,,,02051,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-2051,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,,,,,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs, newspaper clippings, and other items pertaining to government activities, and actions and reactions of citizens.",,,,Scrapbooks,,,,,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs, newspaper clippings, and other items pertaining to government activities, and actions and reactions of citizens.",,,,,,,,,,,,,"SG-19-3,GRS-2051,2051,Scrapbooks,Scrapbooks,Item,Current,Finalized,These records have historical value based on their evidence of significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.,These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.,Intrinsically Historical",,,,,,,,,,,,,,,,,,,,Intrinsically Historical,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-19-3,GRS-2051,2051,Scrapbooks,Scrapbooks,Item,Current,Finalized,These records have historical value based on their evidence of significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.,These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.,Intrinsically Historical",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Intrinsically Historical,2051,,,,,,,2051,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs, newspaper clippings, and other items pertaining to government activities, and actions and reactions of citizens.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Location records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Location records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Location records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820248583141588992,,,,,,,,,,,,,,,,,,,,GRSItem-20920,,No,Public,,,Location records,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.",,,No,,,,,,,,,,,,,,,,,,,00724,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20920,,,,,,,,,,,MUN-27-3,,,,,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,Geospatial Data Sets,,,,,,,,,724,,,,,,GRS-1245,,2025-01-03T17:12:03.217Z,,,,,,,,,CO-32-3,,,,,,,,,,,,,,,,,,,,,,00724,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-724,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,Location records,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,,,,,,"CO-32-3,GRS-724,724,1,Location records,Location records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,Public,Geospatial Data Sets",,,,20919,,,,,,,,,,,,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-3,GRS-724,724,1,Location records,Location records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,724,,,,,,,724,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,,,,,,,,,,"Location records,MUN-27-3,GRS-1245",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Location records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-724,,,,20920,,,,,,,Location records,,,,Item,Location records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820248583602962432,,,,,,,,,,,,,,,,,,,,GRSItem-20919,,No,Public,,,Location records,,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,No,,,,,,,Location records,,,,,,,,,,,,01245,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,20919,,,,,,,,,,,,,,,,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,Geospatial Data Sets,,,,,,,,,1245,,,,,,,,2025-01-03T17:12:03.657Z,,,,,,,,,MUN-27-3,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01245,,,,,,2009-04-01T00:00:00Z,,,,,,,GRS-1245,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,Location records,,,,,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,,,,,,"MUN-27-3,GRS-1245,1245,1,Location records,Location records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-724,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-27-3,GRS-1245,1245,1,Location records,Location records,Item,Discontinued,Finalized,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,1245,,,,,,,1245,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20920,,,,,,Inactive,
"",,,,,,"Retention changed from ""after being redeemed"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,"Bonds, notes and coupons paid files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,"Bonds, notes and coupons paid files",,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988650254336,,,,,,,,,,,,,,,,,,,,GRSItem-20518,,No,Public,,,"Bonds, notes and coupons paid files",,,,,,"Retention changed from ""after being redeemed"" to ""final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.",,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,00786,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20518,,,,,,,,,,,,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,Bonds and Bonding,,,,,,,,,786,,,,,,,,2025-01-08T15:11:35.011Z,,,,,,,,,MUN-2-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00786,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-786,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,"Bonds, notes and coupons paid",,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,,,,,,"MUN-2-5,GRS-786,786,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,Retention changed from ""after being redeemed"" to ""final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-2-5,GRS-786,786,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,Retention changed from ""after being redeemed"" to ""final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,786,,,,,,,786,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Bonds, notes and coupons paid files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,"Bonds, notes and coupons paid files",,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988651302912,,,,,,,,,,,,,,,,,,,,GRSItem-20519,,No,Public,,,"Bonds, notes and coupons paid files",,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,01289,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20519,,,,,,,,,,,,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,,,,,,,,Bonds and Bonding,,,,,,,,,1289,,,,,,,,2025-01-08T15:11:35.011Z,,,,,,,,,SD-2-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01289,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1289,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,,,,"Bonds, notes and coupons paid",,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,,,,,,,,,,,,,"SD-2-5,GRS-1289,1289,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-2-5,GRS-1289,1289,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,1289,,,,,,,1289,These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond registration files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,Bond registration files,,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988652351488,,,,,,,,,,,,,,,,,,,,GRSItem-3067,,No,Public,,,Bond registration files,,,,,,These are the issuing agent's copies of bond registration stubs.,,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,00055,,,Discontinued,,,,,,,,,,"See state schedule Bonds, Notes & Interest Payments 7-12",,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3067,,,,,,,,,,,,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,Bonds and Bonding,,,,,,,,,55,,,,,,,,2025-01-08T15:11:35.011Z,,,,,,,,,CO-2-5,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00055,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-55,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,These are the issuing agent's copies of bond registration stubs.,,,,Bond registration files,,,,,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,"CO-2-5,GRS-55,55,1,Bond registration files,Bond registration files,Item,Discontinued,Finalized,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-5,GRS-55,55,1,Bond registration files,Bond registration files,Item,Discontinued,Finalized,These are the issuing agent's copies of bond registration stubs.,These are the issuing agent's copies of bond registration stubs.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,55,,,,,,,55,These are the issuing agent's copies of bond registration stubs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,"Retention wording ""after being redeemed"" changed to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,"Bonds, notes and coupons paid files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,"Bonds, notes and coupons paid files",,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988653400064,,,,,,,,,,,,,,,,,,,,GRSItem-3068,,No,Public,,,"Bonds, notes and coupons paid files",,,,,,"Retention wording ""after being redeemed"" changed to ""after final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.",,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,00056,,,Discontinued,,,,,,,,,,"See state schedule Bonds, Notes & Interest Payments 7-12",,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3068,,,,,,,,,,,,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,Bonds and Bonding,,,,,,,,,56,,,,,,,,2025-01-08T15:11:35.011Z,,,,,,,,,CO-2-6,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00056,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-56,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,"Bonds, notes and coupons paid",,,,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,,,,,,"CO-2-6,GRS-56,56,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,Retention wording ""after being redeemed"" changed to ""after final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-6,GRS-56,56,1,Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid,Item,Discontinued,Finalized,Retention wording ""after being redeemed"" changed to ""after final action"" to meet new language requirements.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,56,,,,,,,56,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""redemption of coupon"" to 'after final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Bond redemption registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,Bond redemption registers,,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988688003072,,,,,,,,,,,,,,,,,,,,GRSItem-3066,,No,Public,,,Bond redemption registers,,,,,,"Retention wording changed from ""redemption of coupon"" to 'after final action' to meet new language requirements.,These are registers used to record the redemption of coupons for county bonds.",,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,00054,,,Discontinued,,,,,,,,,,"See state schedule Bonds, Notes & Interest Payments 7-12",,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3066,,,,,,,,,,,,,,,,,,,,These are registers used to record the redemption of coupons for county bonds.,,,,,,,,Bonds and Bonding,,,,,,,,,54,,,,,,,,2025-01-08T15:11:35.046Z,,,,,,,,,CO-2-4,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00054,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-54,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,These are registers used to record the redemption of coupons for county bonds.,,,,Bond redemption registers,,,,,These are registers used to record the redemption of coupons for county bonds.,,,,,,,,,,,,,"CO-2-4,GRS-54,54,1,Bond redemption registers,Bond redemption registers,Item,Discontinued,Finalized,Retention wording changed from ""redemption of coupon"" to 'after final action' to meet new language requirements.,These are registers used to record the redemption of coupons for county bonds.,These are registers used to record the redemption of coupons for county bonds.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-4,GRS-54,54,1,Bond redemption registers,Bond redemption registers,Item,Discontinued,Finalized,Retention wording changed from ""redemption of coupon"" to 'after final action' to meet new language requirements.,These are registers used to record the redemption of coupons for county bonds.,These are registers used to record the redemption of coupons for county bonds.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,54,,,,,,,54,These are registers used to record the redemption of coupons for county bonds.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Collection bonds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,Collection bonds,,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988688003073,,,,,,,,,,,,,,,,,,,,GRSItem-2948,,No,Public,,,Collection bonds,,,,,,Collection agency bonds are bonds filed by collection agencies in the state.,,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,01803,,,Discontinued,,,,,,,,,,"See Bonds, Notes & Interest Payments 7-12",,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2948,,,,,,,,,,,,,,,,,,,,Collection agency bonds are bonds filed by collection agencies in the state.,,,,,,,,Financial Management,,,,,,,,,1803,,,,,,,,2025-01-08T15:11:35.046Z,,,,,,,,,SG-7-14,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01803,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1803,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,Collection agency bonds are bonds filed by collection agencies in the state.,,,,Collection bonds,,,,,Collection agency bonds are bonds filed by collection agencies in the state.,,,,,,,,,,,,,"SG-7-14,GRS-1803,1803,1,Collection bonds,Collection bonds,Item,Discontinued,Finalized,Collection agency bonds are bonds filed by collection agencies in the state.,Collection agency bonds are bonds filed by collection agencies in the state.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1801,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-14,GRS-1803,1803,1,Collection bonds,Collection bonds,Item,Discontinued,Finalized,Collection agency bonds are bonds filed by collection agencies in the state.,Collection agency bonds are bonds filed by collection agencies in the state.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1803,,,,,,,1803,Collection agency bonds are bonds filed by collection agencies in the state.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bond redemption and destruction certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1801,,,,20517,,,,,,,Bond redemption and destruction certificates,,,,Item,"Bonds\, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693988843192320,,,,,,,,,,,,,,,,,,,,GRSItem-3069,,No,Public,,,Bond redemption and destruction certificates,,,,,,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,,,No,,,,,,,"Bonds\, notes & interest payments",,,,,,,,,,,,00053,,,Discontinued,,,,,,,,,,"See state schedule Bonds, Notes & Interest Payments 7-12",,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3069,,,,,,,,,,,,,,,,,,,,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,,,,,,,,Bonds and Bonding,,,,,,,,,53,,,,,,,,2025-01-08T15:11:35.195Z,,,,,,,,,CO-2-3,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00053,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-53,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,,,,Bond redemption and destructio,,,,,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,"CO-2-3,GRS-53,53,1,Bond redemption and destruction certificates,Bond redemption and destructio,Item,Discontinued,Finalized,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,,,,,,,,,,,,GRS-1801,,,,,Bonds and Bonding,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-2-3,GRS-53,53,1,Bond redemption and destruction certificates,Bond redemption and destructio,Item,Discontinued,Finalized,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,Public,Bonds and Bonding",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Bonds and Bonding,53,,,,,,,53,These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20517,,,,,,Inactive,
"","Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid files",,,,,"Retention wording changed from ""after final maturity"" to 'after final action' to meet new retention language requirements.",,,,Yes,0.094103105,,,,,,,,,,,"Bonds, notes & interest payments",,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,"Bonds, notes & interest payments",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820693987419226112,,,,,,,,,,,,,,,,,,,,GRSItem-20517,,No,Public,,,"Bonds, notes & interest payments",,,,,,"Retention wording changed from ""after final maturity"" to 'after final action' to meet new retention language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.,This schedule was approved November 2013 (attached document)\, but the language was changed October 2014 to exclude the trustee and paying agent as related records are maintained by offices that to not meet either of those roles.??",,,No,,,,,,,,,,,,,,,,,,,01801,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,20517,,,,,,,,,,,"MUN-2-5,SD-2-5",,,,,,,,,"These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.",,,,,,,,Financial Management,,,,,,,,,1801,,,,,,"GRS-786,GRS-1289",,2025-01-08T15:11:33.837Z,,,,,,,,,SG-7-12,,,,,,,,,,,,,,,,,,,,,,01801,,,,,"This schedule was approved November 2013 (attached document)\, but the language was changed October 2014 to exclude the trustee and paying agent as related records are maintained by offices that to not meet either of those roles.??",2018-04-20T00:00:00Z,,,,,,,GRS-1801,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are critical bond documents that are used for the life of bills, notes, debt securities, debt obligations, or bonds. Included are book entries, statements and payment confirmations, application and certificate for eligibility, and related records.",,,,"Bonds, notes & interest paymen",,,,,"These are critical bond documents that are used for the life of bills, notes, debt securities, debt obligations, or bonds. Included are book entries, statements and payment confirmations, application and certificate for eligibility, and related records.",,,,,,,,,,,,,"SG-7-12,GRS-1801,1801,1,Bonds\, notes & interest payments,Bonds\, notes & interest paymen,Item,Current,Finalized,Retention wording changed from ""after final maturity"" to 'after final action' to meet new retention language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.,This schedule was approved November 2013 (attached document)\, but the language was changed October 2014 to exclude the trustee and paying agent as related records are maintained by offices that to not meet either of those roles.??,These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.,Public,Financial Management",,,,"20518,20519",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-12,GRS-1801,1801,1,Bonds\, notes & interest payments,Bonds\, notes & interest paymen,Item,Current,Finalized,Retention wording changed from ""after final maturity"" to 'after final action' to meet new retention language requirements.,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.,This schedule was approved November 2013 (attached document)\, but the language was changed October 2014 to exclude the trustee and paying agent as related records are maintained by offices that to not meet either of those roles.??,These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1801,,,,,,,1801,"These are critical bond documents that are used for the life of bills, notes, debt securities, debt obligations, or bonds. Included are book entries, statements and payment confirmations, application and certificate for eligibility, and related records.",,,,,,,,,,,,,,,,,"Bonds\, notes and coupons paid files,Bonds\, notes and coupons paid files,MUN-2-5,SD-2-5,GRS-786,GRS-1289",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Student history,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,,,,,,,,"These records can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.",,,,Student history,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,cohort,,,,,,,,,,,,,,,,,GRSItem,,,"These records do not have administrative need for this information\, but it should be transferred to Archives to document individual rights and as part of the historical record.",,,,,,1820724784267264000,,,,,,,,,,,,,,,,,,,,GRSItem-1499,,No,Private,,,Student history,,,,,,"These records can be used to determine citizenship per the Dream Act (S. 952\, H.R. 1842\, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.,S. 952\, H.R. 1842\, S. 1258\, DREAM ACT,These records do not have administrative need for this information\, but it should be transferred to Archives to document individual rights and as part of the historical record.",,,No,,,,,,,,,,,,,,,,,,,01499,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 40 years after separation. Transfer records to the archives.,,,,,,,,,,"These records can be used to determine citizenship per the Dream Act (S. 952\, H.R. 1842\, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,1499,,,,,,,,,,,,,,,,,,,,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,,,,,,,Education,,,,,,,,,1499,,,,,,,,2025-01-08T23:21:04Z,,,,,,,,,SD-17-25,,,,,,,,,,,,,,,,,,,,,,01499,,,,,"S. 952\, H.R. 1842\, S. 1258\, DREAM ACT",2013-08-01T00:00:00Z,,,,,,,GRS-1499,,,,,,,,,,,,,,,,,,,,,,,,,,2013-08-01,,,,,,,,,"This information includes each student's name, date of birth, parents or guardians; date student entered and exited the school and the number of days in attendance.",,,,Student history,,,,,"This information includes each student's name, date of birth, parents or guardians; date student entered and exited the school and the number of days in attendance.",,,,,,,,,,,,,"SD-17-25,GRS-1499,1499,Student history,Student history,Item,Current,Finalized,These records can be used to determine citizenship per the Dream Act (S. 952\, H.R. 1842\, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.,S. 952\, H.R. 1842\, S. 1258\, DREAM ACT,These records do not have administrative need for this information\, but it should be transferred to Archives to document individual rights and as part of the historical record.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.,Private,cohort,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 40 years after separation. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-17-25,GRS-1499,1499,Student history,Student history,Item,Current,Finalized,These records can be used to determine citizenship per the Dream Act (S. 952\, H.R. 1842\, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.,S. 952\, H.R. 1842\, S. 1258\, DREAM ACT,These records do not have administrative need for this information\, but it should be transferred to Archives to document individual rights and as part of the historical record.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.,Private,cohort,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1499,,,,,,,1499,"This information includes each student's name, date of birth, parents or guardians; date student entered and exited the school and the number of days in attendance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School activities report files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1551,,,,21237,,,,,,,School activities report files,,,,Item,School histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1819366672598827008,,,,,,,,,,,,,,,,,,,,GRSItem-21238,,No,Public,,,School activities report files,,,,,,"These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.",,,No,,,,,,,School histories,,,,,,,,,,,,01509,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-12-01,,,,,21238,,,,,,,,,,,,,,,,,,,,"These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.",,,,,,,,Education,,,,,,,,,1509,,,,,,,,2024-12-24T23:34:27.783Z,,,,,,,,,SD-19-1,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,01509,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1509,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"These reference files describe the school's special activities such as dances, tournaments, awards banquets, homecoming activities, school plays, workshops, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts, programs, flyers, and an activity report which has a description of the activity, items purchased for the activity, amount of money spent, date and name of the event.",,,,School activities report files,,,,,"These reference files describe the school's special activities such as dances, tournaments, awards banquets, homecoming activities, school plays, workshops, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts, programs, flyers, and an activity report which has a description of the activity, items purchased for the activity, amount of money spent, date and name of the event.",,,,,,,,,,,,,"SD-19-1,GRS-1509,1509,1,School activities report files,School activities report files,Item,Discontinued,Finalized,These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.,These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.,Public,Education",,,,,,,,,,,,,,,GRS-1551,,,,,Education,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-1,GRS-1509,1509,1,School activities report files,School activities report files,Item,Discontinued,Finalized,These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.,These reference files describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts\, programs\, flyers\, and an activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1509,,,,,,,1509,"These reference files describe the school's special activities such as dances, tournaments, awards banquets, homecoming activities, school plays, workshops, and the annual prom. They are used by teachers and student committees as a planning tool. The files include receipts, programs, flyers, and an activity report which has a description of the activity, items purchased for the activity, amount of money spent, date and name of the event.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21237,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1760,,,,21077,,,,,,,Administrative correspondence,,,,Item,Local government routine administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820161945105334272,,,,,,,,,,,,,,,,,,,,GRSItem-20123,,No,,,,Administrative correspondence,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,No,,,,,,,,,,,,,,,,,,,16547,,,Discontinued,,,,,,,,,,See state schedule Administrative Correspondence 1-63,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20123,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,16547,,,,,,,,2025-01-02T18:14:58.747Z,,,,,,,,,SD-1-37,,,,,,,,,,,,,,,,,,2018-01-17T00:00:00Z,,,,16547,,,,,,2014-06-14T00:00:00Z,,,,,,,GRS-16547,,,,,,,,,,,,,,,,,,,,,,,,,,2018-01-17,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,Administrative correspondence,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,"SD-1-37,GRS-16547,16547,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-37,GRS-16547,16547,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16547,,,,,,,16547,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1760,,,,21077,,,,,,,Administrative correspondence,,,,Item,Local government routine administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820161945108480000,,,,,,,,,,,,,,,,,,,,GRSItem-20502,,No,,,,Administrative correspondence,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,No,,,,,,,Local government routine administrative correspondence,,,,,,,,,,,,16546,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,20502,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,16546,,,,,,,,2025-01-02T18:14:58.747Z,,,,,,,,,SG-1-63,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,16546,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-16546,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,Administrative correspondence,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,"SG-1-63,GRS-16546,16546,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,GRS-1760,,,,,,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-63,GRS-16546,16546,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16546,,,,,,,16546,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence that is related to a core function with an associated retention schedule should follow the associated schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21077,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Local government routine administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Local government routine administrative correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"email,emails,text message",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820161935425929216,,,,,,,,,,,,,,,,,,,,GRSItem-21077,,No,Public,,,Local government routine administrative correspondence,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.,The Discovery Advanced Resource Team of the Utah Attorney General""s Office reviewed this schedule (retention was 3 years) and recommended to the Archives Director it be seven years. The reason to make sure documents necessary to protect Utah""s interests in future lawsuits are not destroyed prematurely\, provide greater protection to the state from adverse consequences if evidence is destroyed before the AG""s office is aware of litigation. Seven years is one year beyond the six year statute of limitations.??",,,No,,,,,,,,,,,,,,,,,,,01760,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,21077,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.",,,,,,,,Communication,,,,,,,,,1760,,,,,,,,2025-01-02T18:14:49.516Z,,,,,,,,,SG-4-12,,,,,,,,,,,,,,,,,,,,,,01760,,,,,"The Discovery Advanced Resource Team of the Utah Attorney General""s Office reviewed this schedule (retention was 3 years) and recommended to the Archives Director it be seven years. The reason to make sure documents necessary to protect Utah""s interests in future lawsuits are not destroyed prematurely\, provide greater protection to the state from adverse consequences if evidence is destroyed before the AG""s office is aware of litigation. Seven years is one year beyond the six year statute of limitations.??",2018-07-12T00:00:00Z,,,,,,,GRS-1760,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence, including email, that is related to a core function with an associated retention schedule should follow that associated schedule.",,,,Local government routine admin,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence, including email, that is related to a core function with an associated retention schedule should follow that associated schedule.",,,,,,,,,,,,,"SG-4-12,GRS-1760,1760,2,Local government routine administrative correspondence,Local government routine admin,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.,The Discovery Advanced Resource Team of the Utah Attorney General""s Office reviewed this schedule (retention was 3 years) and recommended to the Archives Director it be seven years. The reason to make sure documents necessary to protect Utah""s interests in future lawsuits are not destroyed prematurely\, provide greater protection to the state from adverse consequences if evidence is destroyed before the AG""s office is aware of litigation. Seven years is one year beyond the six year statute of limitations.??,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.,Public,email,emails,text message,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-4-12,GRS-1760,1760,2,Local government routine administrative correspondence,Local government routine admin,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.,The Discovery Advanced Resource Team of the Utah Attorney General""s Office reviewed this schedule (retention was 3 years) and recommended to the Archives Director it be seven years. The reason to make sure documents necessary to protect Utah""s interests in future lawsuits are not destroyed prematurely\, provide greater protection to the state from adverse consequences if evidence is destroyed before the AG""s office is aware of litigation. Seven years is one year beyond the six year statute of limitations.??,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished\, transactions made\, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence\, including email\, that is related to a core function with an associated retention schedule should follow that associated schedule.,Public,email,emails,text message,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1760,,,,,,,1760,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, created in the course of administering agency functions and programs. Administrative correspondence documents work accomplished, transactions made, or actions taken. This correspondence documents the implementation of agency functions rather than the creation of functions or policies. Business-related correspondence, including email, that is related to a core function with an associated retention schedule should follow that associated schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1760,,,,21077,,,,,,,Administrative correspondence,,,,Item,Local government routine administrative correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820161945106382848,,,,,,,,,,,,,,,,,,,,GRSItem-2759,,No,Public,,,Administrative correspondence,,,,,,Please refer to the State General Schedule Item 1-63,,,No,,,,,,,,,,,,,,,,,,,00781,,,Discontinued,,,,,,,,,,See state schedule Administrative Correspondence 1-63,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2759,,,,,,,,,,,,,,,,,,,,Please refer to the State General Schedule Item 1-63,,,,,,,,Administrative,,,,,,,,,781,,,,,,,,2025-01-02T18:14:58.748Z,,,,,,,,,MUN-1-49,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00781,,,,,,2014-06-01T00:00:00Z,,,,,,,GRS-781,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,Please refer to the State General Schedule Item 1-63,,,,Administrative correspondence,,,,,Please refer to the State General Schedule Item 1-63,,,,,,,,,,,,,"MUN-1-49,GRS-781,781,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Please refer to the State General Schedule Item 1-63,Please refer to the State General Schedule Item 1-63,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-49,GRS-781,781,1,Administrative correspondence,Administrative correspondence,Item,Discontinued,Finalized,Please refer to the State General Schedule Item 1-63,Please refer to the State General Schedule Item 1-63,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,781,,,,,,,781,Please refer to the State General Schedule Item 1-63,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center class rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1036,,,,20473,,,,,,,Senior center class rolls,,,,Item,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820163368511602688,,,,,,,,,,,,,,,,,,,,GRSItem-20471,,No,Exempt,,,Senior center class rolls,,,,,,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.",,,No,,,,,,,Attendance rolls,,,,,,,,,,,,00415,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20471,,,,,,,,,,,,,,,,,,,,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.",,,,,,,,Aging and Adult Services,,,,,,,,,415,,,,,,,,2025-01-02T18:37:36.213Z,,,,,,,,,CO-19-15,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00415,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-415,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts, transportation, income tax assistance, and health screenings. The rolls are used to compile monthly, quarterly, and annual reports. They include program or activity title, month and year, participant's name, date, and a check indicating whether person participated in activity or program.",,,,Senior center class rolls,,,,,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts, transportation, income tax assistance, and health screenings. The rolls are used to compile monthly, quarterly, and annual reports. They include program or activity title, month and year, participant's name, date, and a check indicating whether person participated in activity or program.",,,,,,,,,,,,,"CO-19-15,GRS-415,415,1,Senior center class rolls,Senior center class rolls,Item,Discontinued,Finalized,These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.,These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.,Exempt,Aging and Adult Services",,,,,,,,,,,,,,,GRS-1036,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-15,GRS-415,415,1,Senior center class rolls,Senior center class rolls,Item,Discontinued,Finalized,These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.,These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.,Exempt,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,415,,,,,,,415,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts, transportation, income tax assistance, and health screenings. The rolls are used to compile monthly, quarterly, and annual reports. They include program or activity title, month and year, participant's name, date, and a check indicating whether person participated in activity or program.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20473,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Class rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1036,,,,20473,,,,,,,Class rolls,,,,Item,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820163368544108544,,,,,,,,,,,,,,,,,,,,GRSItem-20472,,No,Public,,,Class rolls,,,,,,"These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.",,,No,,,,,,,Attendance rolls,,,,,,,,,,,,00636,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20472,,,,,,,,,,,,,,,,,,,,"These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.",,,,,,,,Parks and Recreation,,,,,,,,,636,,,,,,,,2025-01-02T18:37:36.244Z,,,,,,,,,CO-27-1,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00636,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-636,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These sheets record participation in recreational programs sponsored by the county (e.g., crafts, nutrition, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title, date, and participant's name.",,,,Class rolls,,,,,"These sheets record participation in recreational programs sponsored by the county (e.g., crafts, nutrition, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title, date, and participant's name.",,,,,,,,,,,,,"CO-27-1,GRS-636,636,1,Class rolls,Class rolls,Item,Discontinued,Finalized,These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.,These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1036,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-1,GRS-636,636,1,Class rolls,Class rolls,Item,Discontinued,Finalized,These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.,These sheets record participation in recreational programs sponsored by the county (e.g.\, crafts\, nutrition\, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title\, date\, and participant's name.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,636,,,,,,,636,"These sheets record participation in recreational programs sponsored by the county (e.g., crafts, nutrition, exercise). The rolls are used to create monthly and annual reports and for future planning. They include program or activity title, date, and participant's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20473,,,,,,Inactive,
"","Senior center class rolls,Class rolls",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Attendance rolls,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Attendance rolls,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1820163368601780224,,,,,,,,,,,,,,,,,,,,GRSItem-20473,,No,Public,,,Attendance rolls,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are created by instructors to track class or activity attendance.",,,No,,,,,,,,,,,,,,,,,,,01036,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20473,,,,,,,,,,,"CO-19-15,CO-27-1",,,,,,,,,These are created by instructors to track class or activity attendance.,,,,,,,,Parks and Recreation,,,,,,,,,1036,,,,,,"GRS-415,GRS-636",,2025-01-02T18:37:36.299Z,,,,,,,,,MUN-19-8,,,,,,,,,,,,,,,,,,,,,,01036,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-1036,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These are created by instructors to track class or activity attendance.,,,,Attendance rolls,,,,,These are created by instructors to track class or activity attendance.,,,,,,,,,,,,,"MUN-19-8,GRS-1036,1036,1,Attendance rolls,Attendance rolls,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are created by instructors to track class or activity attendance.,These are created by instructors to track class or activity attendance.,Public,Parks and Recreation",,,,"20471,20472",,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-8,GRS-1036,1036,1,Attendance rolls,Attendance rolls,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are created by instructors to track class or activity attendance.,These are created by instructors to track class or activity attendance.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1036,,,,,,,1036,These are created by instructors to track class or activity attendance.,,,,,,,,,,,,,,,,,"Senior center class rolls,Class rolls,CO-19-15,CO-27-1,GRS-415,GRS-636",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homicide and other major criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2024,,,,20201,,,,,,,Homicide and other major criminal case files,,,,Item,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821879430095568896,,,,,,,,,,,,,,,,,,,,GRSItem-20199,,No,Protected,,,Homicide and other major criminal case files,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,No,,,,,,,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,00985,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20199,,,,,,,,,,,,,,,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,Attorney,,,,,,,,,985,,,,,,,,2025-01-21T17:13:40.071Z,,,,,,,,,MUN-15-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00985,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-985,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,Homicide and other major crimi,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,,,,,,"MUN-15-8,GRS-985,985,1,Homicide and other major criminal case files,Homicide and other major crimi,Item,Discontinued,Finalized,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2024,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-15-8,GRS-985,985,1,Homicide and other major criminal case files,Homicide and other major crimi,Item,Discontinued,Finalized,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,985,,,,,,,985,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20201,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homicide and other major criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2024,,,,20201,,,,,,,Homicide and other major criminal case files,,,,Item,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821879430098714624,,,,,,,,,,,,,,,,,,,,GRSItem-20200,,No,Protected,,,Homicide and other major criminal case files,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,No,,,,,,,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,00221,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20200,,,,,,,,,,,,,,,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,Attorney,,,,,,,,,221,,,,,,,,2025-01-21T17:13:40.071Z,,,,,,,,,CO-12-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00221,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-221,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,Homicide and other major crimi,,,,,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,,,,,,"CO-12-4,GRS-221,221,1,Homicide and other major criminal case files,Homicide and other major crimi,Item,Discontinued,Finalized,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2024,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-12-4,GRS-221,221,1,Homicide and other major criminal case files,Homicide and other major crimi,Item,Discontinued,Finalized,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,221,,,,,,,221,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20201,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homicide and theft of public funds case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2024,,,,20201,,,,,,,Homicide and theft of public funds case files,,,,Item,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821879430099763200,,,,,,,,,,,,,,,,,,,,GRSItem-3407,,No,Protected,,,Homicide and theft of public funds case files,,,,,,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,No,,,,,,,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,01102,,,Discontinued,,,,,,,,,,"See state schedule Homicide, Violent Felonies & Sex Crime Investigation Files 17",,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3407,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,,,,,,Police Department,,,,,,,,,1102,,,,,,,,2025-01-21T17:13:40.071Z,,,,,,,,,MUN-21-58,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,01102,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1102,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,Homicide and theft of public f,,,,,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,"MUN-21-58,GRS-1102,1102,1,Homicide and theft of public funds case files,Homicide and theft of public f,Item,Discontinued,Finalized,These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Police Department",,,,,,,,,,,,,,,GRS-2024,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-21-58,GRS-1102,1102,1,Homicide and theft of public funds case files,Homicide and theft of public f,Item,Discontinued,Finalized,These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1102,,,,,,,1102,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20201,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homicide and theft of public funds case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2024,,,,20201,,,,,,,Homicide and theft of public funds case files,,,,Item,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821879430240272384,,,,,,,,,,,,,,,,,,,,GRSItem-3200,,No,Protected,,,Homicide and theft of public funds case files,,,,,,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,No,,,,,,,"Homicide\, violent felonies and sex crime investigation files",,,,,,,,,,,,00342,,,Discontinued,,,,,,,,,,"See state schedule Homicide, Violent Felonies & Sex Crime Investigation Files 17",,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3200,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,,,,,,Sheriff,,,,,,,,,342,,,,,,,,2025-01-21T17:13:40.209Z,,,,,,,,,CO-16-26,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,00342,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-342,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,Homicide and theft of public f,,,,,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,"CO-16-26,GRS-342,342,1,Homicide and theft of public funds case files,Homicide and theft of public f,Item,Discontinued,Finalized,These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Sheriff",,,,,,,,,,,,,,,GRS-2024,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-16-26,GRS-342,342,1,Homicide and theft of public funds case files,Homicide and theft of public f,Item,Discontinued,Finalized,These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,342,,,,,,,342,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20201,,,,,,Inactive,
"","Homicide and other major criminal case files,Homicide and other major criminal case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,"Homicide, violent felonies and sex crime investigation files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or to meet other legal needs.,,,,"Homicide, violent felonies and sex crime investigation files",,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821879426576547840,,,,,,,,,,,,,,,,,,,,GRSItem-20201,,No,Protected,,,"Homicide, violent felonies and sex crime investigation files",,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or to meet other legal needs.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,02024,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or to meet other legal needs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-01,,,,,20201,,,,,,,,,,,"MUN-15-8,CO-12-4",,,,,,,,,"These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.",,,,,,,,"Law Enforcement,Legal",,,,,,,,,2024,,,,,,"GRS-985,GRS-221",,2025-01-21T17:13:36.715Z,,,,,,,,,SG-17-2,,,,,,,,,,,,,,,,,,,,,,02024,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2024,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.",,,,"Homicide, violent felonies and",,,,,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.",,,,,,,,,,,,,"SG-17-2,GRS-2024,2024,1,Homicide\, violent felonies and sex crime investigation files,Homicide\, violent felonies and,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or to meet other legal needs.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.,Protected,Law Enforcement,Legal",,,,"20199,20200",,,,,,,,,,,,,,,,"Law Enforcement,Legal",,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-17-2,GRS-2024,2024,1,Homicide\, violent felonies and sex crime investigation files,Homicide\, violent felonies and,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or to meet other legal needs.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.,Protected,Law Enforcement,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Law Enforcement,Legal",2024,,,,,,,2024,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records. Violent felonies as defined by Utah Code 76-3-203.5(1)(c)(2019) are included in this schedule.",,,,,,,,,,,,,,,,,"Homicide and other major criminal case files,Homicide and other major criminal case files,MUN-15-8,CO-12-4,GRS-985,GRS-221",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Non-transferred student files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Non-transferred student files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821424536678039552,,,,,,,,,,,,,,,,,,,,GRSItem-1497,,No,Exempt,,,Non-transferred student files,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",,,No,,,,,,,,,,,,,,,,,,,01497,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,1497,,,,,,,,,,,,,,,,,,,,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",,,,,,,,Education,,,,,,,,,1497,,,,,,,,2025-01-16T16:43:19.902Z,,,,,,,,,SD-17-23,,,,,,,,,,,,,,,,,,,,,,01497,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1497,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,,,,,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores, immunization record, eye testing, and all pertinent information on the student. These student files are commonly known as ""dead files.""",,,,Non-transferred student files,,,,,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores, immunization record, eye testing, and all pertinent information on the student. These student files are commonly known as ""dead files.""",,,,,,,,,,,,,"SD-17-23,GRS-1497,1497,Non-transferred student files,Non-transferred student files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files."",These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files."",Exempt,Education",,,,,,,,,,,,,,,,,,,,Education,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-23,GRS-1497,1497,Non-transferred student files,Non-transferred student files,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files."",These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files."",Exempt,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1497,,,,,,,1497,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores, immunization record, eye testing, and all pertinent information on the student. These student files are commonly known as ""dead files.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Public presentations files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,,,,Public presentations files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823153980532850688,,,,,,,,,,,,,,,,,,,,GRSItem-2004,,No,Public,,,Public presentations files,,,,,,"These records have historical value based on the evidence of significant policy formulation and business processes of the government.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,,No,,,,,,,,,,,,,,,,,,,02004,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,2004,,,,,,,,,,,,,,,,,,,,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,,,,,,,Public Affairs,,,,,,,,,2004,,,,,,,,2025-02-04T18:52:06.088Z,,,,,,,,,SG-15-10,,,,,,,,,,,,,,,,,,,,,,02004,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-2004,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,,,,,"Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,,,Public presentations files,,,,,"Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,,,,,,,,,,,,"SG-15-10,GRS-2004,2004,Public presentations files,Public presentations files,Item,Current,Finalized,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.,Public,Public Affairs",,,,,,,,,,,,,,,,,,,,Public Affairs,,State Records Committee,,,,,,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-15-10,GRS-2004,2004,Public presentations files,Public presentations files,Item,Current,Finalized,These records have historical value based on the evidence of significant policy formulation and business processes of the government.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,2004,,,,,,,2004,"Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1725,,,,1725,,,,,,,Internal committee records,,,,Item,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1822526549876801536,,,,,,,,,,,,,,,,,,,,GRSItem-2904,,No,Public,,,Internal committee records,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,No,,,,,,,Internal committee records,,,,,,,,,,,,01670,,,Discontinued,,,,,,,,,,Crosswalked to Internal Committee Records SG 1-78.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-24,,,,,2904,,,,,,,,,,,,,,,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,,,,,,Administrative,,,,,,,,,1670,,,,,,,,2025-01-28T20:39:21.585Z,,,,,,,,,SG-1-17,,,,,,,,,,,,,,,,,,2015-12-23T00:00:00Z,,,,01670,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1670,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-24,,,,,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,Internal committee records,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,"SG-1-17,GRS-1670,1670,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,,,,,,GRS-1725,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-17,GRS-1670,1670,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1670,,,,,,,1670,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1725,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1725,,,,1725,,,,,,,Internal committee records,,,,Item,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1822526549878898688,,,,,,,,,,,,,,,,,,,,GRSItem-3367,,No,Public,,,Internal committee records,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,No,,,,,,,Internal committee records,,,,,,,,,,,,00032,,,Discontinued,,,,,,,,,,This schedule now falls under Internal Committee Records SG 1-78.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3367,,,,,,,,,,,,,,,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,,,,,,Administrative,,,,,,,,,32,,,,,,,,2025-01-28T20:39:21.585Z,,,,,,,,,CO-1-32,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00032,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-32,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,Internal committee records,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,"CO-1-32,GRS-32,32,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,,,,,,GRS-1725,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-32,GRS-32,32,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,32,,,,,,,32,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1725,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1725,,,,1725,,,,,,,Internal committee records,,,,Item,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1822526549879947264,,,,,,,,,,,,,,,,,,,,GRSItem-3416,,No,Public,,,Internal committee records,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,No,,,,,,,Internal committee records,,,,,,,,,,,,00766,,,Discontinued,,,,,,,,,,This schedule now falls under Internal Committee Records SG 1-78.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3416,,,,,,,,,,,,,,,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,,,,,,Administrative,,,,,,,,,766,,,,,,,,2025-01-28T20:39:21.585Z,,,,,,,,,MUN-1-33,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00766,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-766,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,Internal committee records,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,"MUN-1-33,GRS-766,766,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,,,,,,GRS-1725,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-33,GRS-766,766,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,766,,,,,,,766,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1725,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1725,,,,1725,,,,,,,Internal committee records,,,,Item,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1822526550015213568,,,,,,,,,,,,,,,,,,,,GRSItem-3484,,No,Public,,,Internal committee records,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,No,,,,,,,Internal committee records,,,,,,,,,,,,01261,,,Discontinued,,,,,,,,,,This schedule now falls under Internal Committee Records SG 1-78.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3484,,,,,,,,,,,,,,,,,,,,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",,,,,,,,Administrative,,,,,,,,,1261,,,,,,,,2025-01-28T20:39:21.718Z,,,,,,,,,SD-1-13,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,01261,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1261,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,Internal committee records,,,,,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,"SD-1-13,GRS-1261,1261,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,,,,,,GRS-1725,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-13,GRS-1261,1261,1,Internal committee records,Internal committee records,Item,Discontinued,Finalized,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1261,,,,,,,1261,"Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1725,,,,,,Inactive,
"","Internal committee records,Internal committee records,Internal committee records,Internal committee records",,,,,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Internal committee records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Internal committee records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1822526534802472960,,,,,,,,,,,,,,,,,,,,GRSItem-1725,,No,,,,Internal committee records,,,,,,"Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.",,,No,,,,,,,,,,,,,,,,,,,01725,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,1725,,,,,,,,,,,"SG-1-17,CO-1-32,MUN-1-33,SD-1-13",,,,,,,,,"These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1725,,,,,,"GRS-1670,GRS-32,GRS-766,GRS-1261",,2025-01-28T20:39:07.210Z,,,,,,,,,SG-1-78,,,,,,,,,,,,,,,,,,,,,,01725,,,,,,2015-12-01T00:00:00Z,,,,,,,GRS-1725,,,,,,,,,,,,,,,,,,,,,,,,,,2015-12-01,,,,,,,,,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects, programs or operational matters.",,,,Internal committee records,,,,,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects, programs or operational matters.",,,,,,,,,,,,,"SG-1-78,GRS-1725,1725,Internal committee records,Internal committee records,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.,Administrative,Meeting Minutes",,,,"2904,3367,3416,3484",,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,State Records Committee,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-78,GRS-1725,1725,Internal committee records,Internal committee records,Item,Current,Finalized,Retention wording changed from 'administrative need ends' to 'resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.,These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects\, programs or operational matters.,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1725,,,,,,,1725,"These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions. Information includes implementation of projects, programs or operational matters.",,,,,,,,,,,,,,,,,"Internal committee records,Internal committee records,Internal committee records,Internal committee records,SG-1-17,CO-1-32,MUN-1-33,SD-1-13,GRS-1670,GRS-32,GRS-766,GRS-1261",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""provided questionable cases have been transferred"" has been moved because this is covered in the description.",,,,Yes,0.094103105,,,,,,,,,,,Officer and dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Officer and dispatch recordings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"dash-cam,911,video,body cam,dashcam",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331274928750592,,,,,,,,,,,,,,,,,,,,GRSItem-21599,,No,,,,Officer and dispatch recordings,,,,,,"Retention wording ""provided questionable cases have been transferred"" has been moved because this is covered in the description.,Value of records is based on their usefulness for carrying out the agency's current business.,Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.",,,No,,,,,,,,,,,,,,,,,,,02027,,,Current,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,21599,,,,,,,,,,,,,,,,,,,,"Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.",,,,,,,,Law Enforcement,,,,,,,,,2027,,,,,,,,2025-01-15T16:00:58.567Z,,,,,,,,,SG-17-5,,,,,,,,,,,,,,,,,,,,,,02027,,,,,,2024-01-22T00:00:00Z,,,,,,,GRS-2027,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,,,,,"Records document the actions of dispatch and law officers on duty. May include audio recordings, dashboard-mounted cameras and body-worn cameras not part of a larger case file.",,,,Officer and dispatch recording,,,,,"Records document the actions of dispatch and law officers on duty. May include audio recordings, dashboard-mounted cameras and body-worn cameras not part of a larger case file.",,,,,,,,,,,,,"SG-17-5,GRS-2027,2027,2,Officer and dispatch recordings,Officer and dispatch recording,Item,Current,Finalized,Retention wording ""provided questionable cases have been transferred"" has been moved because this is covered in the description.,Value of records is based on their usefulness for carrying out the agency's current business.,Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.,Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.,dash-cam,911,video,body cam,dashcam,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Records Management Committee,,,,,2,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-5,GRS-2027,2027,2,Officer and dispatch recordings,Officer and dispatch recording,Item,Current,Finalized,Retention wording ""provided questionable cases have been transferred"" has been moved because this is covered in the description.,Value of records is based on their usefulness for carrying out the agency's current business.,Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.,Records document the actions of dispatch and law officers on duty. May include audio recordings\, dashboard-mounted cameras and body-worn cameras not part of a larger case file.,dash-cam,911,video,body cam,dashcam,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,2027,,,,,,,2027,"Records document the actions of dispatch and law officers on duty. May include audio recordings, dashboard-mounted cameras and body-worn cameras not part of a larger case file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meeting agenda,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Meeting agenda,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431491182592,,,,,,,,,,,,,,,,,,,,GRSItem-2770,,No,Public,,,Meeting agenda,,,,,,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00736,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2770,,,,,,,,,,,,,,,,,,,,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",,,,,,,,Administrative,,,,,,,,,736,,,,,,,,2025-01-15T19:45:59.317Z,,,,,,,,,MUN-1-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00736,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-736,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,Meeting agenda,,,,,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,,,,,,,,,,"MUN-1-1,GRS-736,736,1,Meeting agenda,Meeting agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-1,GRS-736,736,1,Meeting agenda,Meeting agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,736,,,,,,,736,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Agenda,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Agenda,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431493279744,,,,,,,,,,,,,,,,,,,,GRSItem-3127,,No,Public,,,Agenda,,,,,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00002,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3127,,,,,,,,,,,,,,,,,,,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",,,,,,,,Administrative,,,,,,,,,2,,,,,,,,2025-01-15T19:45:59.317Z,,,,,,,,,CO-1-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00002,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-2,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,Agenda,,,,,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,,,,,,,,,,"CO-1-2,GRS-2,2,1,Agenda,Agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-2,GRS-2,2,1,Agenda,Agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,2,,,,,,,2,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meeting recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,"GRS-1712,GRS-1710",,,,"21141,21161",,,,,,,Meeting recordings,,,,Item,"Open meeting recordings,Closed meeting records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431494328320,,,,,,,,,,,,,,,,,,,,GRSItem-3404,,No,Public,,,Meeting recordings,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,No,,,,,,,"Closed meeting records,Open meeting recordings",,,,,,,,,,,,01691,,,Discontinued,,,,,,,,,,See Open Meeting Recordings 1-65 or Closed Meeting Records 1-60,,,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3404,,,,,,,,,,,,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,Administrative,,,,,,,,,1691,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,SG-1-41,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01691,,,,,,2011-10-01T00:00:00Z,,,,,,,GRS-1691,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,Meeting recordings,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,,,,,,"SG-1-41,GRS-1691,1691,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Public,Administrative",,,,,,,,,,,,,,,"GRS-1710,GRS-1712",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,"SG-1-41,GRS-1691,1691,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1691,,,,,,,1691,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21161,21141",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Agenda,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Agenda,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431496425472,,,,,,,,,,,,,,,,,,,,GRSItem-3458,,No,Public,,,Agenda,,,,,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01250,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3458,,,,,,,,,,,,,,,,,,,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",,,,,,,,Administrative,,,,,,,,,1250,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,SD-1-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01250,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1250,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,Agenda,,,,,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,,,,,,,,,,"SD-1-2,GRS-1250,1250,1,Agenda,Agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-2,GRS-1250,1250,1,Agenda,Agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1250,,,,,,,1250,"These are copies of notices of regular and special public meetings. They may include date, time, location of meeting, and list of items to be discussed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals.",,,,Open meeting minutes & supplementary materials,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"City Council,City Council Packet,Board Packet,City council or packet,committee,public notice,minutes",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431498522624,,,,,,,,,,,,,,,,,,,,GRSItem-21456,,No,Public,,,Open meeting minutes & supplementary materials,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,,No,,,,,,,,,,,,,,,,,,,01709,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-01,,,,,21456,,,,,,,,,,,,,,,,,,,,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1709,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,SG-1-59,,,,,,,,,,,,,,,,,,,,,,01709,,,,,,2020-10-28T00:00:00Z,,,,,,,GRS-1709,,,,,,,,,,,,,,,,,,,,,,,,,,2020-10-28,,,,,,,,,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.",,,,Open meeting minutes & public,,,,,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.",,,,,,,,,,,,,"SG-1-59,GRS-1709,1709,3,Open meeting minutes & supplementary materials,Open meeting minutes & public,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.,Public,City Council,City Council Packet,Board Packet,City council or packet,committee,public notice,minutes,Administrative,Meeting Minutes",,,,,,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,State Records Committee,,,,,3,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-59,GRS-1709,1709,3,Open meeting minutes & supplementary materials,Open meeting minutes & public,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.,Public,City Council,City Council Packet,Board Packet,City council or packet,committee,public notice,minutes,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1709,,,,,,,1709,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes of the board of equalization and review,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes of the board of equalization and review,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431500619776,,,,,,,,,,,,,,,,,,,,GRSItem-2853,,No,Public,,,Minutes of the board of equalization and review,,,,,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00947,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2853,,,,,,,,,,,,,,,,,,,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).",,,,,,,,Special Assessment,,,,,,,,,947,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,MUN-12-1,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00947,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-947,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list, the governing body shall appoint a board consisting of three or more of the members of the governing body or, at the option of the governing body of any municipality, consisting of the municipal recorder or a designee, the municipal engineer or public works director or a designee, or the municipal attorney or a designee. At each hearing, the board shall hear arguments from any person who believes to be aggrieved, including arguments relating to the benefits accruing to any tract, block, lot, or parcel of property in the district or relating to the amount of the proposed assessment against that tract, block, lot, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).",,,,Minutes of the board of equali,,,,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list, the governing body shall appoint a board consisting of three or more of the members of the governing body or, at the option of the governing body of any municipality, consisting of the municipal recorder or a designee, the municipal engineer or public works director or a designee, or the municipal attorney or a designee. At each hearing, the board shall hear arguments from any person who believes to be aggrieved, including arguments relating to the benefits accruing to any tract, block, lot, or parcel of property in the district or relating to the amount of the proposed assessment against that tract, block, lot, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).",,,,,,,,,,,,,"MUN-12-1,GRS-947,947,1,Minutes of the board of equalization and review,Minutes of the board of equali,Item,Discontinued,Finalized,These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).,These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).,Public,Special Assessment",,,,,,,,,,,,,,,GRS-1709,,,,,Special Assessment,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-12-1,GRS-947,947,1,Minutes of the board of equalization and review,Minutes of the board of equali,Item,Discontinued,Finalized,These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).,These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,947,,,,,,,947,"These are minutes of the Board of Equalization of Review. Before an assessment is levied, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list, the governing body shall appoint a board consisting of three or more of the members of the governing body or, at the option of the governing body of any municipality, consisting of the municipal recorder or a designee, the municipal engineer or public works director or a designee, or the municipal attorney or a designee. At each hearing, the board shall hear arguments from any person who believes to be aggrieved, including arguments relating to the benefits accruing to any tract, block, lot, or parcel of property in the district or relating to the amount of the proposed assessment against that tract, block, lot, or parcel. The findings of the report are reviewed and approved by the governing body of th e municipality (UCA 17A-3-317 (2006)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,"Retention wording changed from 'or until administrative need ends\, whichever occurs later' to 'until resolution of issue\, whichever occurs later' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Council business files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Council business files,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431503765504,,,,,,,,,,,,,,,,,,,,GRSItem-2867,,No,,,,Council business files,,,,,,"Retention wording changed from 'or until administrative need ends\, whichever occurs later' to 'until resolution of issue\, whichever occurs later' to meet new language requirements.,These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01014,,,Discontinued,,,,,,,,,,This schedule now falls under Open Meeting Minutes & Public Materials SG 1-59.,,,,,,,,,"Retain for 10 years after or until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-06,,,,,2867,,,,,,,,,,,,,,,,,,,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",,,,,,,,Clerk,,,,,,,,,1014,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,MUN-18-8,,,,,,,,,,,,,,,,,,2016-04-05T00:00:00Z,,,,01014,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1014,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-06,,,,,,,,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",,,,Council business files,,,,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",,,,,,,,,,,,,"MUN-18-8,GRS-1014,1014,1,Council business files,Council business files,Item,Discontinued,Finalized,Retention wording changed from 'or until administrative need ends\, whichever occurs later' to 'until resolution of issue\, whichever occurs later' to meet new language requirements.,These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.,These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.,Clerk",,,,,,,,,,,,,,,GRS-1709,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after or until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-8,GRS-1014,1014,1,Council business files,Council business files,Item,Discontinued,Finalized,Retention wording changed from 'or until administrative need ends\, whichever occurs later' to 'until resolution of issue\, whichever occurs later' to meet new language requirements.,These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.,These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1014,,,,,,,1014,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meeting recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,"GRS-1712,GRS-1710,GRS-1709",,,,"21141,21161,21456",,,,,,,Meeting recordings,,,,Item,"Open meeting recordings,Closed meeting records,Open meeting minutes & supplementary materials",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431504814080,,,,,,,,,,,,,,,,,,,,GRSItem-2613,,No,Public,,,Meeting recordings,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.",,,No,,,,,,,"Open meeting minutes & supplementary materials,Closed meeting records,Open meeting recordings",,,,,,,,,,,,00044,,,Discontinued,,,,,,,,,,"See state schedule Open Meeting Minutes & Public Materials 1-59, Open Meeting Re",,,,,,,,,"Retain for 3 years after after approval of minutes., and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2613,,,,,,,,,,,,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.",,,,,,,,Administrative,,,,,,,,,44,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,CO-1-44,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00044,,,,,,2011-10-01T00:00:00Z,,,,,,,GRS-44,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.",,,,Meeting recordings,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.",,,,,,,,,,,,,"CO-1-44,GRS-44,44,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.,Public,Administrative",,,,,,,,,,,,,,,"GRS-1709,GRS-1710,GRS-1712",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after approval of minutes., and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-44,GRS-44,44,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,44,,,,,,,44,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f]. Closed meeting recordings are permanent and now fall under state general schedule Closed Meeting Records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21456,21161,21141",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of adjustment minutes and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board of adjustment minutes and indexes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431507959808,,,,,,,,,,,,,,,,,,,,GRSItem-2870,,No,Public,,,Board of adjustment minutes and indexes,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01045,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2870,,,,,,,,,,,,,,,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",,,,,,,,Planning and Zoning,,,,,,,,,1045,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,MUN-20-3,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01045,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1045,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests, discussions, and decisions of the Board.",,,,Board of adjustment minutes an,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests, discussions, and decisions of the Board.",,,,,,,,,,,,,"MUN-20-3,GRS-1045,1045,1,Board of adjustment minutes and indexes,Board of adjustment minutes an,Item,Discontinued,Finalized,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1709,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-3,GRS-1045,1045,1,Board of adjustment minutes and indexes,Board of adjustment minutes an,Item,Discontinued,Finalized,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1045,,,,,,,1045,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests, discussions, and decisions of the Board.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board agenda,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board agenda,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431509008384,,,,,,,,,,,,,,,,,,,,GRSItem-3157,,No,Public,,,Board agenda,,,,,,"These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01465,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,"Retain for 2 years after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3157,,,,,,,,,,,,,,,,,,,,"These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",,,,,,,,School Board,,,,,,,,,1465,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,SD-15-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01465,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1465,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are copies of notices of regular and special school board meetings. They usually include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,Board agenda,,,,,"These are copies of notices of regular and special school board meetings. They usually include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,,,,,,,,,,"SD-15-1,GRS-1465,1465,1,Board agenda,Board agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,Public,School Board",,,,,,,,,,,,,,,GRS-1709,,,,,School Board,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-15-1,GRS-1465,1465,1,Board agenda,Board agenda,Item,Discontinued,Finalized,These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,These are copies of notices of regular and special school board meetings. They usually include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.,Public,School Board",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,School Board,1465,,,,,,,1465,"These are copies of notices of regular and special school board meetings. They usually include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of adjustment minutes and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board of adjustment minutes and index,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431510056960,,,,,,,,,,,,,,,,,,,,GRSItem-3258,,No,Public,,,Board of adjustment minutes and index,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.,This schedule is no obsolete",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00656,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,3258,,,,,,,,,,,,,,,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.",,,,,,,,Planning and Zoning,,,,,,,,,656,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,CO-28-4,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00656,,,,,This schedule is no obsolete,1992-03-01T00:00:00Z,,,,,,,GRS-656,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer, with the the consent of the legislative body, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests, discussions, and decisions of the Board.",,,,Board of adjustment minutes an,,,,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer, with the the consent of the legislative body, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests, discussions, and decisions of the Board.",,,,,,,,,,,,,"CO-28-4,GRS-656,656,1,Board of adjustment minutes and index,Board of adjustment minutes an,Item,Discontinued,Finalized,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.,This schedule is no obsolete,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1709,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-4,GRS-656,656,1,Board of adjustment minutes and index,Board of adjustment minutes an,Item,Discontinued,Finalized,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.,This schedule is no obsolete,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,656,,,,,,,656,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer, with the the consent of the legislative body, considers appropriate"" (UCA? 17-27-701(2)?(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA? 17-27-703(1) (1995)). The minutes are used to document requests, discussions, and decisions of the Board.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Airport authority board minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Airport authority board minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431512154112,,,,,,,,,,,,,,,,,,,,GRSItem-2889,,No,Public,,,Airport authority board minutes,,,,,,"These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00962,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2889,,,,,,,,,,,,,,,,,,,,"These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).",,,,,,,,Airport,,,,,,,,,962,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,MUN-13-9,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00962,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-962,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning, design, construction, operation, maintenance, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).",,,,Airport authority board minute,,,,,"These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning, design, construction, operation, maintenance, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).",,,,,,,,,,,,,"MUN-13-9,GRS-962,962,1,Airport authority board minutes,Airport authority board minute,Item,Discontinued,Finalized,These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).,These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).,Public,Airport",,,,,,,,,,,,,,,GRS-1709,,,,,Airport,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-9,GRS-962,962,1,Airport authority board minutes,Airport authority board minute,Item,Discontinued,Finalized,These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).,These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning\, design\, construction\, operation\, maintenance\, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,962,,,,,,,962,"These are the minutes of the Airport Authority Board. This board consists of seven commissioners appointed by the mayor with the consent of the city council. The board ""has charge and responsibility for the planning, design, construction, operation, maintenance, administration and management of all airport properties and attendant facilities under the jurisdiction of the city"" (UCA 17A-2-1502(5) (1997)). ""The board shall cause written minutes of its proceedings to be kept which shall be available for public inspection in the office of the director. The board shall record in the record the yea and nay votes cast by the board with regard to any action taken by it"" (UCA 17A-2-1516 (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board exhibit files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board exhibit files,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431515299840,,,,,,,,,,,,,,,,,,,,GRSItem-3160,,No,Public,,,Board exhibit files,,,,,,"These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01469,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3160,,,,,,,,,,,,,,,,,,,,"These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.",,,,,,,,School Board,,,,,,,,,1469,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,SD-15-5,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01469,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1469,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda, special reports, budget proposals, policy procedures, and related correspondence, but may include original documents.",,,,Board exhibit files,,,,,"These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda, special reports, budget proposals, policy procedures, and related correspondence, but may include original documents.",,,,,,,,,,,,,"SD-15-5,GRS-1469,1469,1,Board exhibit files,Board exhibit files,Item,Discontinued,Finalized,These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.,These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.,Public,School Board",,,,,,,,,,,,,,,GRS-1709,,,,,School Board,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-15-5,GRS-1469,1469,1,Board exhibit files,Board exhibit files,Item,Discontinued,Finalized,These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.,These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda\, special reports\, budget proposals\, policy procedures\, and related correspondence\, but may include original documents.,Public,School Board",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,School Board,1469,,,,,,,1469,"These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda, special reports, budget proposals, policy procedures, and related correspondence, but may include original documents.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Open meeting recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Open meeting recordings,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431516348416,,,,,,,,,,,,,,,,,,,,GRSItem-21141,,No,Public,,,Open meeting recordings,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).",,,No,,,,,,,,,,,,,,,,,,,01712,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after approval of written minutes, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-01,,,,,21141,,,,,,,,,,,,,,,,,,,,"Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1712,,,,,,,,2025-01-15T19:45:59.324Z,,,,,,,,,SG-1-65,,,,,,,,,,,,,,,,,,,,,,01712,,,,,,2018-10-30T00:00:00Z,,,,,,,GRS-1712,,,,,,,,,,,,,,,,,,,,,,,,,,2018-10-30,,,,,,,,,"Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709), per Utah Code 52-4-203(6)(2018).",,,,Open meeting recordings,,,,,"Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709), per Utah Code 52-4-203(6)(2018).",,,,,,,,,,,,,"SG-1-65,GRS-1712,1712,1,Open meeting recordings,Open meeting recordings,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).,Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).,Public,Administrative,Meeting Minutes",,,,,,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after approval of written minutes, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-65,GRS-1712,1712,1,Open meeting recordings,Open meeting recordings,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).,Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).,Public,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1712,,,,,,,1712,"Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709), per Utah Code 52-4-203(6)(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Council minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Council minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431597088768,,,,,,,,,,,,,,,,,,,,GRSItem-2611,,No,Public,,,Council minutes,,,,,,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01028,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2611,,,,,,,,,,,,,,,,,,,,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",,,,,,,,Clerk,,,,,,,,,1028,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-18-23,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01028,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1028,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; ""the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",,,,Council minutes,,,,,"These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; ""the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",,,,,,,,,,,,,"MUN-18-23,GRS-1028,1028,1,Council minutes,Council minutes,Item,Discontinued,Finalized,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).,Public,Clerk",,,,,,,,,,,,,,,GRS-1709,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-23,GRS-1028,1028,1,Council minutes,Council minutes,Item,Discontinued,Finalized,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1028,,,,,,,1028,"These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; ""the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes of the board of appeals and examiners,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes of the board of appeals and examiners,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431599185920,,,,,,,,,,,,,,,,,,,,GRSItem-2857,,No,Public,,,Minutes of the board of appeals and examiners,,,,,,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00998,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2857,,,,,,,,,,,,,,,,,,,,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,,,,,,,,Building Inspection,,,,,,,,,998,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-16-10,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00998,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-998,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,,,,Minutes of the board of appeal,,,,,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,,,,,,,,,,,,,"MUN-16-10,GRS-998,998,1,Minutes of the board of appeals and examiners,Minutes of the board of appeal,Item,Discontinued,Finalized,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-1709,,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-16-10,GRS-998,998,1,Minutes of the board of appeals and examiners,Minutes of the board of appeal,Item,Discontinued,Finalized,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,998,,,,,,,998,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Committee and board files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1712,GRS-1710,GRS-1709",,,,"21141,21161,21456",,,,,,,Committee and board files,,,,Item,"Open meeting recordings,Closed meeting records,Open meeting minutes & supplementary materials",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431600234496,,,,,,,,,,,,,,,,,,,,GRSItem-2894,,No,Public,,,Committee and board files,,,,,,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,,No,,,,,,,"Open meeting minutes & supplementary materials,Closed meeting records,Open meeting recordings",,,,,,,,,,,,01659,,,Discontinued,,,,,,,,,,"See Open Meeting Minutes & Public Materials 1-59, Open Meeting Recordings 1-65,",,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2894,,,,,,,,,,,,,,,,,,,,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,,,,,,,Administrative,,,,,,,,,1659,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,SG-1-6,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01659,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1659,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Records created by an official committee or board, including advisory committees, relating to executive establishment, organization, membership, and policy. Includes agenda, meeting minutes, final reports, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,,,Committee and board files,,,,,"Records created by an official committee or board, including advisory committees, relating to executive establishment, organization, membership, and policy. Includes agenda, meeting minutes, final reports, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,,,,,,,,,,,,"SG-1-6,GRS-1659,1659,1,Committee and board files,Committee and board files,Item,Discontinued,Finalized,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.,Public,Administrative",,,,,,,,,,,,,,,"GRS-1709,GRS-1710,GRS-1712",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-6,GRS-1659,1659,1,Committee and board files,Committee and board files,Item,Discontinued,Finalized,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1659,,,,,,,1659,"Records created by an official committee or board, including advisory committees, relating to executive establishment, organization, membership, and policy. Includes agenda, meeting minutes, final reports, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21456,21161,21141",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431601283072,,,,,,,,,,,,,,,,,,,,GRSItem-2778,,No,Public,,,Minutes,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00748,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2778,,,,,,,,,,,,,,,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,,,,,,,Administrative,,,,,,,,,748,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-1-13,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00748,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-748,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,,,Minutes,,,,,"These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,,,,,,,,,,,,"MUN-1-13,GRS-748,748,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).,These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-13,GRS-748,748,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).,These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,748,,,,,,,748,"These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning commission minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Planning commission minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431604428800,,,,,,,,,,,,,,,,,,,,GRSItem-2871,,No,Public,,,Planning commission minutes,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01046,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2871,,,,,,,,,,,,,,,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).",,,,,,,,Planning and Zoning,,,,,,,,,1046,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-20-4,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01046,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1046,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).",,,,Planning commission minutes,,,,,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).",,,,,,,,,,,,,"MUN-20-4,GRS-1046,1046,1,Planning commission minutes,Planning commission minutes,Item,Discontinued,Finalized,These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).,These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1709,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-4,GRS-1046,1046,1,Planning commission minutes,Planning commission minutes,Item,Discontinued,Finalized,These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).,These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1046,,,,,,,1046,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body"" (UCA 10-9a-403 (2012)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Meeting recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical, and/or legal value(s).",,,,,,,"GRS-1712,GRS-1710,GRS-1709",,,,"21141,21161,21456",,,,,,,Meeting recordings,,,,Item,"Open meeting recordings,Closed meeting records,Open meeting minutes & supplementary materials",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431606525952,,,,,,,,,,,,,,,,,,,,GRSItem-3289,,No,Public,,,Meeting recordings,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",,,No,,,,,,,"Open meeting minutes & supplementary materials,Closed meeting records,Open meeting recordings",,,,,,,,,,,,00777,,,Discontinued,,,,,,,,,,"See state schedule Open Meeting Minutes & Public Materials 1-59, Open Meeting Re",,,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3289,,,,,,,,,,,,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",,,,,,,,Administrative,,,,,,,,,777,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-1-45,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00777,,,,,,2011-10-01T00:00:00Z,,,,,,,GRS-777,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",,,,Meeting recordings,,,,,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",,,,,,,,,,,,,"MUN-1-45,GRS-777,777,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".,Public,Administrative",,,,,,,,,,,,,,,"GRS-1709,GRS-1710,GRS-1712",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,"MUN-1-45,GRS-777,777,1,Meeting recordings,Meeting recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".,Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,777,,,,,,,777,"Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21456,21161,21141",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of director's minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board of director's minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431608623104,,,,,,,,,,,,,,,,,,,,GRSItem-3545,,No,Public,,,Board of director's minutes,,,,,,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01201,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,3545,,,,,,,,,,,,,,,,,,,,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",,,,,,,,Library,,,,,,,,,1201,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,MUN-25-3,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01201,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1201,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,Board of director's minutes,,,,,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,,,,,,,,,,"MUN-25-3,GRS-1201,1201,1,Board of director's minutes,Board of director's minutes,Item,Discontinued,Finalized,These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,Public,Library",,,,,,,,,,,,,,,GRS-1709,,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-3,GRS-1201,1201,1,Board of director's minutes,Board of director's minutes,Item,Discontinued,Finalized,These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1201,,,,,,,1201,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County fair board minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,County fair board minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431609671680,,,,,,,,,,,,,,,,,,,,GRSItem-3399,,No,Public,,,County fair board minutes,,,,,,"These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00639,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,3399,,,,,,,,,,,,,,,,,,,,"These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.",,,,,,,,Parks and Recreation,,,,,,,,,639,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,CO-27-4,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00639,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-639,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date, time meeting began and ended, members in attendance and excused, and summary of proceedings including votes and decisions made.",,,,County fair board minutes,,,,,"These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date, time meeting began and ended, members in attendance and excused, and summary of proceedings including votes and decisions made.",,,,,,,,,,,,,"CO-27-4,GRS-639,639,1,County fair board minutes,County fair board minutes,Item,Discontinued,Finalized,These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.,These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1709,,,,,Parks and Recreation,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-27-4,GRS-639,639,1,County fair board minutes,County fair board minutes,Item,Discontinued,Finalized,These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.,These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date\, time meeting began and ended\, members in attendance and excused\, and summary of proceedings including votes and decisions made.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,639,,,,,,,639,"These minutes document regular and special meetings of the county fair board. The board oversees the annual county fair. The minutes include date, time meeting began and ended, members in attendance and excused, and summary of proceedings including votes and decisions made.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431610720256,,,,,,,,,,,,,,,,,,,,GRSItem-3465,,No,Public,,,Minutes,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01263,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3465,,,,,,,,,,,,,,,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,,,,,,,Administrative,,,,,,,,,1263,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,SD-1-15,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01263,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1263,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda. See Internal committee records",,,,Minutes,,,,,"These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda. See Internal committee records",,,,,,,,,,,,,"SD-1-15,GRS-1263,1263,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-15,GRS-1263,1263,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1263,,,,,,,1263,"These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda. See Internal committee records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board of director's minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1710,GRS-1709",,,,"21161,21456",,,,,,,Board of director's minutes,,,,Item,"Closed meeting records,Open meeting minutes & supplementary materials",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431611768832,,,,,,,,,,,,,,,,,,,,GRSItem-21159,,No,Public,,,Board of director's minutes,,,,,,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",,,No,,,,,,,"Open meeting minutes & supplementary materials,Closed meeting records",,,,,,,,,,,,00506,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,21159,,,,,,,,,,,,,,,,,,,,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",,,,,,,,Library,,,,,,,,,506,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,CO-24-3,,,,,,,,,,,,,,,,,,2018-11-14T00:00:00Z,,,,00506,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-506,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,Board of director's minutes,,,,,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,,,,,,,,,,"CO-24-3,GRS-506,506,1,Board of director's minutes,Board of director's minutes,Item,Discontinued,Finalized,These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,Public,Library",,,,,,,,,,,,,,,"GRS-1709,GRS-1710",,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-24-3,GRS-506,506,1,Board of director's minutes,Board of director's minutes,Item,Discontinued,Finalized,These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,506,,,,,,,506,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21456,21161",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County commission minutes and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1709,,,,21456,,,,,,,County commission minutes and indexes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431612817408,,,,,,,,,,,,,,,,,,,,GRSItem-21266,,No,Public,,,County commission minutes and indexes,,,,,,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00253,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21266,,,,,,,,,,,,,,,,,,,,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",,,,,,,,Clerk,,,,,,,,,253,,,,,,,,2025-01-15T19:45:59.418Z,,,,,,,,,CO-14-10,,,,,,,,,,,,,,,,,,2018-12-28T00:00:00Z,,,,00253,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-253,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-28,,,,,,,,,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.",,,,County commission minutes and,,,,,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.",,,,,,,,,,,,,"CO-14-10,GRS-253,253,1,County commission minutes and indexes,County commission minutes and,Item,Discontinued,Finalized,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.,Public,Clerk",,,,,,,,,,,,,,,GRS-1709,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-10,GRS-253,253,1,County commission minutes and indexes,County commission minutes and,Item,Discontinued,Finalized,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,253,,,,,,,253,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431489085440,,,,,,,,,,,,,,,,,,,,GRSItem-2749,,No,Public,,,Minutes,,,,,,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01701,,,Discontinued,,,,,,,,,,See Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2749,,,,,,,,,,,,,,,,,,,,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,,,,,,,Administrative,,,,,,,,,1701,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,SG-1-51,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01701,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1701,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.",,,,Minutes,,,,,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.",,,,,,,,,,,,,"SG-1-51,GRS-1701,1701,1,Minutes,Minutes,Item,Discontinued,Finalized,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.,Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-51,GRS-1701,1701,1,Minutes,Minutes,Item,Discontinued,Finalized,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1701,,,,,,,1701,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Student executive board minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Student executive board minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431490134016,,,,,,,,,,,,,,,,,,,,GRSItem-2730,,No,Public,,,Student executive board minutes,,,,,,"These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01498,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2730,,,,,,,,,,,,,,,,,,,,"These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.",,,,,,,,Student,,,,,,,,,1498,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,SD-17-24,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01498,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1498,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates, times, meeting location, members in attendance and absent, summary of proceedings including votes taken, and time adjourned.",,,,Student executive board minute,,,,,"These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates, times, meeting location, members in attendance and absent, summary of proceedings including votes taken, and time adjourned.",,,,,,,,,,,,,"SD-17-24,GRS-1498,1498,1,Student executive board minutes,Student executive board minute,Item,Discontinued,Finalized,These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.,These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.,Public,Student",,,,,,,,,,,,,,,GRS-1709,,,,,Student,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-17-24,GRS-1498,1498,1,Student executive board minutes,Student executive board minute,Item,Discontinued,Finalized,These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.,These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates\, times\, meeting location\, members in attendance and absent\, summary of proceedings including votes taken\, and time adjourned.,Public,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1498,,,,,,,1498,"These minutes are of regular and special meetings of the Student Executive Board or Student Council. The minutes concern school activities and other school events. They include dates, times, meeting location, members in attendance and absent, summary of proceedings including votes taken, and time adjourned.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Council agenda,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Council agenda,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431491182593,,,,,,,,,,,,,,,,,,,,GRSItem-2866,,No,Public,,,Council agenda,,,,,,"These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01013,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,"Retain for 2 years after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,2866,,,,,,,,,,,,,,,,,,,,"These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.",,,,,,,,Clerk,,,,,,,,,1013,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,MUN-18-7,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01013,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1013,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,"These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency city council meetings.",,,,Council agenda,,,,,"These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency city council meetings.",,,,,,,,,,,,,"MUN-18-7,GRS-1013,1013,1,Council agenda,Council agenda,Item,Discontinued,Finalized,These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.,These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.,Public,Clerk",,,,,,,,,,,,,,,GRS-1709,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after or until administrative need ends, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-7,GRS-1013,1013,1,Council agenda,Council agenda,Item,Discontinued,Finalized,These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.,These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1013,,,,,,,1013,"These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency city council meetings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431492231168,,,,,,,,,,,,,,,,,,,,GRSItem-3159,,No,Public,,,Board minutes,,,,,,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01466,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3159,,,,,,,,,,,,,,,,,,,,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,,,,,,,School Board,,,,,,,,,1466,,,,,,,,2025-01-15T19:45:59.315Z,,,,,,,,,SD-15-2,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01466,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1466,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.",,,,Board minutes,,,,,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.",,,,,,,,,,,,,"SD-15-2,GRS-1466,1466,1,Board minutes,Board minutes,Item,Discontinued,Finalized,These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.,These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.,Public,School Board",,,,,,,,,,,,,,,GRS-1709,,,,,School Board,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-15-2,GRS-1466,1466,1,Board minutes,Board minutes,Item,Discontinued,Finalized,These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.,These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.,Public,School Board",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,School Board,1466,,,,,,,1466,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minutes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Minutes,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431494328321,,,,,,,,,,,,,,,,,,,,GRSItem-3138,,No,Public,,,Minutes,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,00015,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes & Public Materials 1-59,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3138,,,,,,,,,,,,,,,,,,,,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,,,,,,,Administrative,,,,,,,,,15,,,,,,,,2025-01-15T19:45:59.317Z,,,,,,,,,CO-1-15,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00015,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-15,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are the minutes of regular, special, and emergency meetings of official county committees, boards, and task forces. They may also include an official agenda. (See Internal committee records)",,,,Minutes,,,,,"These are the minutes of regular, special, and emergency meetings of official county committees, boards, and task forces. They may also include an official agenda. (See Internal committee records)",,,,,,,,,,,,,"CO-1-15,GRS-15,15,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records),These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records),Public,Administrative",,,,,,,,,,,,,,,GRS-1709,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-15,GRS-15,15,1,Minutes,Minutes,Item,Discontinued,Finalized,These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records),These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records),Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,15,,,,,,,15,"These are the minutes of regular, special, and emergency meetings of official county committees, boards, and task forces. They may also include an official agenda. (See Internal committee records)",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Board meeting tape recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1709,,,,21456,,,,,,,Board meeting tape recordings,,,,Item,Open meeting minutes & supplementary materials,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431495376896,,,,,,,,,,,,,,,,,,,,GRSItem-3345,,No,Public,,,Board meeting tape recordings,,,,,,"Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,No,,,,,,,Open meeting minutes & supplementary materials,,,,,,,,,,,,01471,,,Discontinued,,,,,,,,,,See state schedule Open Meeting Minutes and Public Materials 1-59,,,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3345,,,,,,,,,,,,,,,,,,,,"Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,School Board,,,,,,,,,1471,,,,,,,,2025-01-15T19:45:59.317Z,,,,,,,,,SD-15-7,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01471,,,,,,1998-03-01T00:00:00Z,,,,,,,GRS-1471,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Audio or video recordings which document what transpire at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,Board meeting tape recordings,,,,,"Audio or video recordings which document what transpire at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,,,,,,"SD-15-7,GRS-1471,1471,1,Board meeting tape recordings,Board meeting tape recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Public,School Board",,,,,,,,,,,,,,,GRS-1709,,,,,School Board,,State Records Committee,,,,,1,,,,,,,Retain for 3 years after after approval of official minutes and then destroy. Closed meeting recordings are Permanent..,,,,,,,,,,,,,,,,,,"SD-15-7,GRS-1471,1471,1,Board meeting tape recordings,Board meeting tape recordings,Item,Discontinued,Finalized,Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Audio or video recordings which document what transpire at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].,Public,School Board",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,School Board,1471,,,,,,,1471,"Audio or video recordings which document what transpire at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21456,,,,,,Inactive,
"",Board of director's minutes,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Closed meeting records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Closed meeting records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345431497474048,,,,,,,,,,,,,,,,,,,,GRSItem-21161,,No,Protected,,,Closed meeting records,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).",,,No,,,,,,,,,,,,,,,,,,,01710,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-01,,,,,21161,,,,,,,,,,,CO-24-3,,,,,,,,,"Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).",,,,,,,,"Administrative,Meeting Minutes",,,,,,,,,1710,,,,,,GRS-506,,2025-01-15T19:45:59.317Z,,,,,,,,,SG-1-60,,,,,,,,,,,,,,,,,,,,,,01710,,,,,,2018-11-14T00:00:00Z,,,,,,,GRS-1710,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"Recordings are required for the closed portion of meetings of a public body, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).",,,,Closed meeting records,,,,,"Recordings are required for the closed portion of meetings of a public body, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).",,,,,,,,,,,,,"SG-1-60,GRS-1710,1710,1,Closed meeting records,Closed meeting records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).,Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).,Protected,Administrative,Meeting Minutes",,,,21159,,,,,,,,,,,,,,,,"Administrative,Meeting Minutes",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-1-60,GRS-1710,1710,1,Closed meeting records,Closed meeting records,Item,Current,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).,Recordings are required for the closed portion of meetings of a public body\, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).,Protected,Administrative,Meeting Minutes",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Meeting Minutes",1710,,,,,,,1710,"Recordings are required for the closed portion of meetings of a public body, except as provided by statute. The recording is the official record of a closed meeting (Utah Code 52-4-206(1)(a) and (2)(2014)).",,,,,,,,,,,,,,,,,"Board of director's minutes,CO-24-3,GRS-506",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording ""and erase provided any questionable actions are transferred to cassette tapes"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Dispatch tape recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2027,,,,21599,,,,,,,Dispatch tape recordings,,,,Item,Officer and dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276735447040,,,,,,,,,,,,,,,,,,,,GRSItem-3182,,No,Private,,,Dispatch tape recordings,,,,,,"Retention wording ""and erase provided any questionable actions are transferred to cassette tapes"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.",,,No,,,,,,,Officer and dispatch recordings,,,,,,,,,,,,00331,,,Discontinued,,,,,,,,,,This schedule now falls under Dispatch and Patrol Records SG 17-5.,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3182,,,,,,,,,,,,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,Sheriff,,,,,,,,,331,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-16-15,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00331,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-331,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,Dispatch tape recordings,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,,,,,,"CO-16-15,GRS-331,331,1,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,Retention wording ""and erase provided any questionable actions are transferred to cassette tapes"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Private,Sheriff",,,,,,,,,,,,,,,GRS-2027,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-15,GRS-331,331,1,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,Retention wording ""and erase provided any questionable actions are transferred to cassette tapes"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Private,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,331,,,,,,,331,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21599,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Felony investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2023,,,,20324,,,,,,,Felony investigation case files,,,,Item,Misdemeanor and felony investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276737544193,,,,,,,,,,,,,,,,,,,,GRSItem-3199,,No,Protected,,,Felony investigation case files,,,,,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,No,,,,,,,Misdemeanor and felony investigation files,,,,,,,,,,,,00336,,,Discontinued,,,,,,,,,,See state schedule Misdemeanor and Felony Investigation Files 17-1,,,,,,,,,"Retain for 5 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3199,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,,,,,,Sheriff,,,,,,,,,336,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-16-20,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,00336,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-336,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,Felony investigation case file,,,,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,"CO-16-20,GRS-336,336,1,Felony investigation case files,Felony investigation case file,Item,Discontinued,Finalized,These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Sheriff",,,,,,,,,,,,,,,GRS-2023,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-20,GRS-336,336,1,Felony investigation case files,Felony investigation case file,Item,Discontinued,Finalized,These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,336,,,,,,,336,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20324,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Circulation statistical reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Circulation statistical reports,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276739641344,,,,,,,,,,,,,,,,,,,,GRSItem-20252,,No,Public,,,Circulation statistical reports,,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00508,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until completion of report or publication, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20252,,,,,,,,,,,,,,,,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",,,,,,,,Library,,,,,,,,,508,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-24-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00508,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-508,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,Circulation statistical report,,,,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,,,,,,,,,,"CO-24-5,GRS-508,508,1,Circulation statistical reports,Circulation statistical report,Item,Discontinued,Finalized,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,Public,Library",,,,,,,,,,,,,,,GRS-1698,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain until completion of report or publication, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-5,GRS-508,508,1,Circulation statistical reports,Circulation statistical report,Item,Discontinued,Finalized,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,508,,,,,,,508,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Questionable cases dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-2023,GRS-2027",,,,"20324,21599",,,,,,,Questionable cases dispatch recordings,,,,Item,"Misdemeanor and felony investigation files,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276740689920,,,,,,,,,,,,,,,,,,,,GRSItem-20321,,No,Public,,,Questionable cases dispatch recordings,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,No,,,,,,,"Officer and dispatch recordings,Misdemeanor and felony investigation files",,,,,,,,,,,,01104,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20321,,,,,,,,,,,,,,,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,Law Enforcement,,,,,,,,,1104,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,MUN-21-60,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01104,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1104,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,Questionable cases dispatch re,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,"MUN-21-60,GRS-1104,1104,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-2027,GRS-2023",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-60,GRS-1104,1104,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1104,,,,,,,1104,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21599,20324",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Misdemeanor case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2023,,,,20324,,,,,,,Misdemeanor case files,,,,Item,Misdemeanor and felony investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276741738496,,,,,,,,,,,,,,,,,,,,GRSItem-3178,,No,Protected,,,Misdemeanor case files,,,,,,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",,,No,,,,,,,Misdemeanor and felony investigation files,,,,,,,,,,,,00353,,,Discontinued,,,,,,,,,,See state schedule Misdemeanor & Felony Investigation Files 17-1,,,,,,,,,"Retain for 3 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3178,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",,,,,,,,Sheriff,,,,,,,,,353,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-16-37,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,00353,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-353,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",,,,Misdemeanor case files,,,,,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",,,,,,,,,,,,,"CO-16-37,GRS-353,353,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).,These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).,Protected,Sheriff",,,,,,,,,,,,,,,GRS-2023,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-37,GRS-353,353,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).,These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,353,,,,,,,353,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20324,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Questionable cases dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-2023,GRS-2027",,,,"20324,21599",,,,,,,Questionable cases dispatch recordings,,,,Item,"Misdemeanor and felony investigation files,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276743835648,,,,,,,,,,,,,,,,,,,,GRSItem-20322,,No,Public,,,Questionable cases dispatch recordings,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,No,,,,,,,"Officer and dispatch recordings,Misdemeanor and felony investigation files",,,,,,,,,,,,00372,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-06-01,,,,,20322,,,,,,,,,,,,,,,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,Law Enforcement,,,,,,,,,372,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-16-56,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00372,,,,,,1992-06-01T00:00:00Z,,,,,,,GRS-372,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,Questionable cases dispatch re,,,,,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,"CO-16-56,GRS-372,372,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-2027,GRS-2023",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-56,GRS-372,372,1,Questionable cases dispatch recordings,Questionable cases dispatch re,Item,Discontinued,Finalized,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,372,,,,,,,372,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21599,20324",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Field/operational data maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Field/operational data maps,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276744884224,,,,,,,,,,,,,,,,,,,,GRSItem-20448,,No,Public,,,Field/operational data maps,,,,,,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,,,No,,,,,,,,,,,,,,,,,,,00628,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20448,,,,,,,,,,,,,,,,,,,,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,,,,,,,,Mosquito Abatement,,,,,,,,,628,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-26-6,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00628,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-628,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,,,,Field/operational data maps,,,,,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,,,,,,,,,,,,,"CO-26-6,GRS-628,628,1,Field/operational data maps,Field/operational data maps,Item,Discontinued,Finalized,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,Public,Mosquito Abatement",,,,,,,,,,,,,,,,,,,,Mosquito Abatement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-6,GRS-628,628,1,Field/operational data maps,Field/operational data maps,Item,Discontinued,Finalized,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,628,,,,,,,628,These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""quarterly report is completed and the information verified"" to ""after completion of publication or report""? to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Monthly program reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Monthly program reports,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276745932800,,,,,,,,,,,,,,,,,,,,GRSItem-20826,,No,Public,,,Monthly program reports,,,,,,"Retention wording changed from ""quarterly report is completed and the information verified"" to ""after completion of publication or report""? to meet new language requirements.,These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00587,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20826,,,,,,,,,,,,,,,,,,,,"These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.",,,,,,,,Health,,,,,,,,,587,,,,,,,,2025-01-15T16:01:00.290Z,,,,,,,,,CO-25-65,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00587,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-587,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure, cancer, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department, month, the number of initial and follow-up cases, services provided, number of referrals made, and the number of screenings and follow-up letters sent.",,,,Monthly program reports,,,,,"These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure, cancer, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department, month, the number of initial and follow-up cases, services provided, number of referrals made, and the number of screenings and follow-up letters sent.",,,,,,,,,,,,,"CO-25-65,GRS-587,587,1,Monthly program reports,Monthly program reports,Item,Discontinued,Finalized,Retention wording changed from ""quarterly report is completed and the information verified"" to ""after completion of publication or report""? to meet new language requirements.,These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.,These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.,Public,Health",,,,,,,,,,,,,,,GRS-1698,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain until completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-65,GRS-587,587,1,Monthly program reports,Monthly program reports,Item,Discontinued,Finalized,Retention wording changed from ""quarterly report is completed and the information verified"" to ""after completion of publication or report""? to meet new language requirements.,These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.,These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure\, cancer\, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department\, month\, the number of initial and follow-up cases\, services provided\, number of referrals made\, and the number of screenings and follow-up letters sent.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,587,,,,,,,587,"These are monthly reports on various programs administered by the local health department. They are prepared by local health departments on blood pressure, cancer, and cholesterol screenings; child health evaluation care; immigration; immunizations; infant development; prenatal; refugee and tuberculosis programs. They are used for management purposes and to prepare a quarterly report. They include the name of the employee and the local health department, month, the number of initial and follow-up cases, services provided, number of referrals made, and the number of screenings and follow-up letters sent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Misdemeanor case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2023,,,,20324,,,,,,,Misdemeanor case files,,,,Item,Misdemeanor and felony investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276760612864,,,,,,,,,,,,,,,,,,,,GRSItem-2876,,No,Protected,,,Misdemeanor case files,,,,,,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",,,No,,,,,,,Misdemeanor and felony investigation files,,,,,,,,,,,,01064,,,Discontinued,,,,,,,,,,See state schedule Misdemeanor & Felony Investigation Files 17-1,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,2876,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",,,,,,,,Police Department,,,,,,,,,1064,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,MUN-21-6,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,01064,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1064,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",,,,Misdemeanor case files,,,,,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",,,,,,,,,,,,,"MUN-21-6,GRS-1064,1064,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.),These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.),Protected,Police Department",,,,,,,,,,,,,,,GRS-2023,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-6,GRS-1064,1064,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.),These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.),Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1064,,,,,,,1064,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20324,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Felony investigation case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2023,,,,20324,,,,,,,Felony investigation case files,,,,Item,Misdemeanor and felony investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276762710016,,,,,,,,,,,,,,,,,,,,GRSItem-3406,,No,Protected,,,Felony investigation case files,,,,,,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,No,,,,,,,Misdemeanor and felony investigation files,,,,,,,,,,,,01101,,,Discontinued,,,,,,,,,,See state schedule Misdemeanor and Felony Investigation Files 17-1,,,,,,,,,"Retain for 5 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,3406,,,,,,,,,,,,,,,,,,,,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,,,,,,,Police Department,,,,,,,,,1101,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,MUN-21-57,,,,,,,,,,,,,,,,,,2015-05-17T00:00:00Z,,,,01101,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1101,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-18,,,,,,,,,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, latent fingerprints, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,Felony investigation case file,,,,,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, latent fingerprints, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,"MUN-21-57,GRS-1101,1101,1,Felony investigation case files,Felony investigation case file,Item,Discontinued,Finalized,These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Police Department",,,,,,,,,,,,,,,GRS-2023,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-57,GRS-1101,1101,1,Felony investigation case files,Felony investigation case file,Item,Discontinued,Finalized,These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1101,,,,,,,1101,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, latent fingerprints, pertinent laboratory tests, copies of booking sheets and arrest reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20324,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dispatch logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,"21245,21599",,,,,,,Dispatch logs,,,,Item,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276764807168,,,,,,,,,,,,,,,,,,,,GRSItem-20343,,No,Public,,,Dispatch logs,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.",,,No,,,,,,,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,00330,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20343,,,,,,,,,,,,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.",,,,,,,,Law Enforcement,,,,,,,,,330,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,CO-16-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00330,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-330,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events. In some offices the record is only maintained as a computer file.",,,,Dispatch logs,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events. In some offices the record is only maintained as a computer file.",,,,,,,,,,,,,"CO-16-14,GRS-330,330,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-14,GRS-330,330,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,330,,,,,,,330,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events. In some offices the record is only maintained as a computer file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21245,21599",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily pump station well reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Daily pump station well reports,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276765855744,,,,,,,,,,,,,,,,,,,,GRSItem-20501,,No,Public,,,Daily pump station well reports,,,,,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,01123,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20501,,,,,,,,,,,,,,,,,,,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",,,,,,,,Public Utilities,,,,,,,,,1123,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,MUN-22-15,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01123,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1123,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",,,,Daily pump station well report,,,,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",,,,,,,,,,,,,"MUN-22-15,GRS-1123,1123,1,Daily pump station well reports,Daily pump station well report,Item,Discontinued,Finalized,This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.,This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-1698,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-15,GRS-1123,1123,1,Daily pump station well reports,Daily pump station well report,Item,Discontinued,Finalized,This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.,This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1123,,,,,,,1123,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Asphalt production records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Asphalt production records,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276766904320,,,,,,,,,,,,,,,,,,,,GRSItem-20827,,No,Public,,,Asphalt production records,,,,,,"These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00669,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20827,,,,,,,,,,,,,,,,,,,,"These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.",,,,,,,,Public Works,,,,,,,,,669,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,CO-29-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00669,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-669,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name, job location and supervisor, name of weighmaster, customer number, job number, truck number, amount, type and description of mix, and ingredient information.",,,,Asphalt production records,,,,,"These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name, job location and supervisor, name of weighmaster, customer number, job number, truck number, amount, type and description of mix, and ingredient information.",,,,,,,,,,,,,"CO-29-2,GRS-669,669,1,Asphalt production records,Asphalt production records,Item,Discontinued,Finalized,These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.,These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.,Public,Public Works",,,,,,,,,,,,,,,GRS-1698,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-2,GRS-669,669,1,Asphalt production records,Asphalt production records,Item,Discontinued,Finalized,These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.,These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name\, job location and supervisor\, name of weighmaster\, customer number\, job number\, truck number\, amount\, type and description of mix\, and ingredient information.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,669,,,,,,,669,"These records consist of a daily computer printout and a daily log showing aggregate tonnage of asphalt produced at the county asphalt plant. The printout is received daily and the information is recorded in the log and the printout is then destroyed. They are used for budget purposes. The log includes customer name, job location and supervisor, name of weighmaster, customer number, job number, truck number, amount, type and description of mix, and ingredient information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Field technicians daily reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1698,,,,21245,,,,,,,Field technicians daily reports,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276767952896,,,,,,,,,,,,,,,,,,,,GRSItem-21173,,No,Public,,,Field technicians daily reports,,,,,,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00627,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,21173,,,,,,,,,,,,,,,,,,,,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,,,,,,,,Mosquito Abatement,,,,,,,,,627,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,CO-26-5,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00627,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-627,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,,,,Field technicians daily report,,,,,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,,,,,,,,,,,,,"CO-26-5,GRS-627,627,2,Field technicians daily reports,Field technicians daily report,Item,Discontinued,Finalized,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,Public,Mosquito Abatement",,,,,,,,,,,,,,,GRS-1698,,,,,Mosquito Abatement,,Appraisal Committee,,,,,2,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-5,GRS-627,627,2,Field technicians daily reports,Field technicians daily report,Item,Discontinued,Finalized,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,627,,,,,,,627,These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include maps and other data collected by field technicians.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dispatch logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,"21245,21599",,,,,,,Dispatch logs,,,,Item,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276769001472,,,,,,,,,,,,,,,,,,,,GRSItem-20344,,No,Public,,,Dispatch logs,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.",,,No,,,,,,,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,00449,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20344,,,,,,,,,,,,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.",,,,,,,,Fire Department,,,,,,,,,449,,,,,,,,2025-01-15T16:01:00.314Z,,,,,,,,,CO-22-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00449,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-449,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,Dispatch logs,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,,,,,,,,,,"CO-22-3,GRS-449,449,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,Public,Fire Department",,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-3,GRS-449,449,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,449,,,,,,,449,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of dispatch office. It includes names of personnel working, time, shift, and a summary of daily events.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21245,21599",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Wrecker service records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,"21245,21599",,,,,,,Wrecker service records,,,,Item,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276801507328,,,,,,,,,,,,,,,,,,,,GRSItem-20331,,No,Public,,,Wrecker service records,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",,,No,,,,,,,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,01098,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20331,,,,,,,,,,,,,,,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",,,,,,,,Law Enforcement,,,,,,,,,1098,,,,,,,,2025-01-15T16:01:00.353Z,,,,,,,,,MUN-21-54,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01098,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1098,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, telephone number, address dispatched to, date, time, and identification number of person making call.",,,,Wrecker service records,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, telephone number, address dispatched to, date, time, and identification number of person making call.",,,,,,,,,,,,,"MUN-21-54,GRS-1098,1098,1,Wrecker service records,Wrecker service records,Item,Discontinued,Finalized,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-54,GRS-1098,1098,1,Wrecker service records,Wrecker service records,Item,Discontinued,Finalized,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1098,,,,,,,1098,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, telephone number, address dispatched to, date, time, and identification number of person making call.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21245,21599",,,,,,Inactive,
"",Daily master transaction report,,,,,"Retention wording changed from 'or until administrative need ends\, whichever is first' to 'or until resolution of issue' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Employee and program productivity records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"performance measure,activity reports,statistics,daily log,weekly log,monthly log,quarterly reports,data",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276803604480,,,,,,,,,,,,,,,,,,,,GRSItem-21245,,No,Public,,,Employee and program productivity records,,,,,,"Retention wording changed from 'or until administrative need ends\, whichever is first' to 'or until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",,,No,,,,,,,,,,,,,,,,,,,01698,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,21245,,,,,,,,,,,CO-31-4,,,,,,,,,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",,,,,,,,Administrative,,,,,,,,,1698,,,,,,GRS-713,,2025-01-15T16:01:00.353Z,,,,,,,,,SG-1-48,,,,,,,,,,,,,,,,,,,,,,01698,,,,,,2018-12-18T00:00:00Z,,,,,,,GRS-1698,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-18,,,,,,,,,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports, monthly activity reports, etc.",,,,Employee program productivity,,,,,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports, monthly activity reports, etc.",,,,,,,,,,,,,"SG-1-48,GRS-1698,1698,6,Employee and program productivity records,Employee program productivity,Item,Current,Finalized,Retention wording changed from 'or until administrative need ends\, whichever is first' to 'or until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.,Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.,Public,performance measure,activity reports,statistics,daily log,weekly log,monthly log,quarterly reports,data,Administrative",,,,21246,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,6,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-48,GRS-1698,1698,6,Employee and program productivity records,Employee program productivity,Item,Current,Finalized,Retention wording changed from 'or until administrative need ends\, whichever is first' to 'or until resolution of issue' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.,Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.,Public,performance measure,activity reports,statistics,daily log,weekly log,monthly log,quarterly reports,data,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1698,,,,,,,1698,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports, monthly activity reports, etc.",,,,,,,,,,,,,,,,,"Daily master transaction report,CO-31-4,GRS-713",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Wrecker service records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,"21245,21599",,,,,,,Wrecker service records,,,,Item,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276804653056,,,,,,,,,,,,,,,,,,,,GRSItem-20332,,No,Public,,,Wrecker service records,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.",,,No,,,,,,,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,00371,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20332,,,,,,,,,,,,,,,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.",,,,,,,,Law Enforcement,,,,,,,,,371,,,,,,,,2025-01-15T16:01:00.353Z,,,,,,,,,CO-16-55,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00371,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-371,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, phone number, address dispatched to, date, time, and identification number of person making call.",,,,Wrecker service records,,,,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, phone number, address dispatched to, date, time, and identification number of person making call.",,,,,,,,,,,,,"CO-16-55,GRS-371,371,1,Wrecker service records,Wrecker service records,Item,Discontinued,Finalized,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-55,GRS-371,371,1,Wrecker service records,Wrecker service records,Item,Discontinued,Finalized,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.,These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,371,,,,,,,371,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, phone number, address dispatched to, date, time, and identification number of person making call.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21245,21599",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dispatch tape recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2027,,,,21599,,,,,,,Dispatch tape recordings,,,,Item,Officer and dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276805701632,,,,,,,,,,,,,,,,,,,,GRSItem-21444,,No,Private,,,Dispatch tape recordings,,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,No,,,,,,,Officer and dispatch recordings,,,,,,,,,,,,01073,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-10-06,,,,,21444,,,,,,,,,,,,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,Law Enforcement,,,,,,,,,1073,,,,,,,,2025-01-15T16:01:00.353Z,,,,,,,,,MUN-21-15,,,,,,,,,,,,,,,,,,2017-10-06T00:00:00Z,,,,01073,,,,,,2017-10-06T00:00:00Z,,,,,,,GRS-1073,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-04,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,Dispatch tape recordings,,,,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,,,,,,"MUN-21-15,GRS-1073,1073,2,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-2027,,,,,Law Enforcement,,State Records Committee,,,,,2,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-15,GRS-1073,1073,2,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1073,,,,,,,1073,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21599,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily master transaction report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Daily master transaction report,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276875956224,,,,,,,,,,,,,,,,,,,,GRSItem-21246,,No,Public,,,Daily master transaction report,,,,,,"This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00713,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,21246,,,,,,,,,,,,,,,,,,,,"This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.",,,,,,,,Solid Waste,,,,,,,,,713,,,,,,,,2025-01-15T16:01:00.424Z,,,,,,,,,CO-31-4,,,,,,,,,,,,,,,,,,2018-12-18T00:00:00Z,,,,00713,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-713,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-18,,,,,,,,,"This daily report lists all transactions at the landfill. It includes date, beginning time, account number, truck number, gross weight, tare weight, net weight, load cost, health cost, city fee, county fee, fee grand total, material code, amount tendered, and paid type.",,,,Daily master transaction repor,,,,,"This daily report lists all transactions at the landfill. It includes date, beginning time, account number, truck number, gross weight, tare weight, net weight, load cost, health cost, city fee, county fee, fee grand total, material code, amount tendered, and paid type.",,,,,,,,,,,,,"CO-31-4,GRS-713,713,1,Daily master transaction report,Daily master transaction repor,Item,Discontinued,Finalized,This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.,This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.,Public,Solid Waste",,,,,,,,,,,,,,,GRS-1698,,,,,Solid Waste,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-31-4,GRS-713,713,1,Daily master transaction report,Daily master transaction repor,Item,Discontinued,Finalized,This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.,This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,713,,,,,,,713,"This daily report lists all transactions at the landfill. It includes date, beginning time, account number, truck number, gross weight, tare weight, net weight, load cost, health cost, city fee, county fee, fee grand total, material code, amount tendered, and paid type.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""or until no longer needed for reference"" to ""resolution of issue"" to meet new language requirements.?????",,,,,0.094103105,,,,,,,,,,,General administrative records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,General administrative records,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276729155584,,,,,,,,,,,,,,,,,,,,GRSItem-20254,,No,Public,,,General administrative records,,,,,,"Retention wording changed from ""or until no longer needed for reference"" to ""resolution of issue"" to meet new language requirements.?????,These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00011,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20254,,,,,,,,,,,,,,,,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",,,,,,,,Administrative,,,,,,,,,11,,,,,,,,2025-01-15T16:01:00.284Z,,,,,,,,,CO-1-11,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00011,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-11,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence, and memoranda.",,,,General administrative records,,,,,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence, and memoranda.",,,,,,,,,,,,,"CO-1-11,GRS-11,11,1,General administrative records,General administrative records,Item,Discontinued,Finalized,Retention wording changed from ""or until no longer needed for reference"" to ""resolution of issue"" to meet new language requirements.?????,These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.,These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.,Public,Administrative",,,,,,,,,,,,,,,GRS-1698,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-11,GRS-11,11,1,General administrative records,General administrative records,Item,Discontinued,Finalized,Retention wording changed from ""or until no longer needed for reference"" to ""resolution of issue"" to meet new language requirements.?????,These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.,These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,11,,,,,,,11,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence, and memoranda.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Quarterly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Quarterly reports,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276732301312,,,,,,,,,,,,,,,,,,,,GRSItem-20253,,No,Public,,,Quarterly reports,,,,,,"These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00594,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20253,,,,,,,,,,,,,,,,,,,,"These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.",,,,,,,,Health,,,,,,,,,594,,,,,,,,2025-01-15T16:01:00.284Z,,,,,,,,,CO-25-72,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00594,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-594,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are quarterly reports on various programs administered by the local health departments including blood pressure, cancer, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name, local health department name, number of hours worked, job title, date number of clients seen, services provided, and referrals made.",,,,Quarterly reports,,,,,"These are quarterly reports on various programs administered by the local health departments including blood pressure, cancer, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name, local health department name, number of hours worked, job title, date number of clients seen, services provided, and referrals made.",,,,,,,,,,,,,"CO-25-72,GRS-594,594,1,Quarterly reports,Quarterly reports,Item,Discontinued,Finalized,These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.,These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.,Public,Health",,,,,,,,,,,,,,,GRS-1698,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-72,GRS-594,594,1,Quarterly reports,Quarterly reports,Item,Discontinued,Finalized,These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.,These are quarterly reports on various programs administered by the local health departments including blood pressure\, cancer\, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name\, local health department name\, number of hours worked\, job title\, date number of clients seen\, services provided\, and referrals made.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,594,,,,,,,594,"These are quarterly reports on various programs administered by the local health departments including blood pressure, cancer, and cholesterol screenings; immigration; child health evaluation care; immunization; infant development; prenatal; refugee; and tuberculosis programs. They are used for management purposes and to provide statistical information about operated programs. These reports include employee's name, local health department name, number of hours worked, job title, date number of clients seen, services provided, and referrals made.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"","Questionable cases dispatch recordings,Questionable cases dispatch recordings",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Misdemeanor and felony investigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,,,,,Misdemeanor and felony investigation files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"body cam,body camera",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276734398464,,,,,,,,,,,,,,,,,,,,GRSItem-20324,,No,Protected,,,Misdemeanor and felony investigation files,,,,,,",These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",,,No,,,,,,,,,,,,,,,,,,,02023,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-01,,,,,20324,,,,,,,,,,,"MUN-21-60,CO-16-56",,,,,,,,,"These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",,,,,,,,"Law Enforcement,Legal",,,,,,,,,2023,,,,,,"GRS-1104,GRS-372",,2025-01-15T16:01:00.284Z,,,,,,,,,SG-17-1,,,,,,,,,,,,,,,,,,,,,,02023,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2023,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,Misdemeanor and felony investi,,,,,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,,,,,,,,,,"SG-17-1,GRS-2023,2023,1,Misdemeanor and felony investigation files,Misdemeanor and felony investi,Item,Current,Finalized,,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,Protected,body cam,body camera,Law Enforcement,Legal",,,,"20321,20322",,,,,,,,,,,,,,,,"Law Enforcement,Legal",,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-1,GRS-2023,2023,1,Misdemeanor and felony investigation files,Misdemeanor and felony investi,Item,Current,Finalized,,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.,Protected,body cam,body camera,Law Enforcement,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Law Enforcement,Legal",2023,,,,,,,2023,"These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.",,,,,,,,,,,,,,,,,"Questionable cases dispatch recordings,Questionable cases dispatch recordings,MUN-21-60,CO-16-56,GRS-1104,GRS-372",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Dispatch logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,"21245,21599",,,,,,,Dispatch logs,,,,Item,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276736495616,,,,,,,,,,,,,,,,,,,,GRSItem-20342,,No,Public,,,Dispatch logs,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",,,No,,,,,,,"Employee and program productivity records,Officer and dispatch recordings",,,,,,,,,,,,01072,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20342,,,,,,,,,,,,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",,,,,,,,Law Enforcement,,,,,,,,,1072,,,,,,,,2025-01-15T16:01:00.284Z,,,,,,,,,MUN-21-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01072,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1072,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, traffic stops, calls for service generated, time, shift, and a summary of daily events. In some offices, the record is only maintained as a computer file.",,,,Dispatch logs,,,,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, traffic stops, calls for service generated, time, shift, and a summary of daily events. In some offices, the record is only maintained as a computer file.",,,,,,,,,,,,,"MUN-21-14,GRS-1072,1072,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-1698,GRS-2027",,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-14,GRS-1072,1072,1,Dispatch logs,Dispatch logs,Item,Discontinued,Finalized,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.,This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1072,,,,,,,1072,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, traffic stops, calls for service generated, time, shift, and a summary of daily events. In some offices, the record is only maintained as a computer file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21245,21599",,,,,,Inactive,
"",,,,,,"Wording ""and erase provided any questionable actions are transferred to cassette tape"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Dispatch tape recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2027,,,,21599,,,,,,,Dispatch tape recordings,,,,Item,Officer and dispatch recordings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276737544192,,,,,,,,,,,,,,,,,,,,GRSItem-20345,,No,Private,,,Dispatch tape recordings,,,,,,"Wording ""and erase provided any questionable actions are transferred to cassette tape"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.",,,No,,,,,,,Officer and dispatch recordings,,,,,,,,,,,,00450,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20345,,,,,,,,,,,,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,Fire Department,,,,,,,,,450,,,,,,,,2025-01-15T16:01:00.284Z,,,,,,,,,CO-22-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00450,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-450,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,Dispatch tape recordings,,,,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,,,,,,"CO-22-4,GRS-450,450,1,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,Wording ""and erase provided any questionable actions are transferred to cassette tape"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Private,Fire Department",,,,,,,,,,,,,,,GRS-2027,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 30 days, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-4,GRS-450,450,1,Dispatch tape recordings,Dispatch tape recordings,Item,Discontinued,Finalized,Wording ""and erase provided any questionable actions are transferred to cassette tape"" removed to meet new language requirements.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,450,,,,,,,450,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21599,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center weekly meal report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1698,,,,21245,,,,,,,Senior center weekly meal report,,,,Item,Employee and program productivity records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821331276738592768,,,,,,,,,,,,,,,,,,,,GRSItem-20831,,No,Public,,,Senior center weekly meal report,,,,,,"This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.",,,No,,,,,,,Employee and program productivity records,,,,,,,,,,,,00418,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20831,,,,,,,,,,,,,,,,,,,,"This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.",,,,,,,,Aging and Adult Services,,,,,,,,,418,,,,,,,,2025-01-15T16:01:00.284Z,,,,,,,,,CO-19-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00418,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-418,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year, senior center's name, daily and weekly totals for congregate meals served, homebound meals received for participants over 60 years of age and spouses, staff, and volunteers for one meal or two meals a day, total meals served, total meals ordered, and amount of donations received for meals, ensure, coffee, and extra food, and total deposit, and accounts receivable for congregate meals.",,,,Senior center weekly meal repo,,,,,"This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year, senior center's name, daily and weekly totals for congregate meals served, homebound meals received for participants over 60 years of age and spouses, staff, and volunteers for one meal or two meals a day, total meals served, total meals ordered, and amount of donations received for meals, ensure, coffee, and extra food, and total deposit, and accounts receivable for congregate meals.",,,,,,,,,,,,,"CO-19-18,GRS-418,418,1,Senior center weekly meal report,Senior center weekly meal repo,Item,Discontinued,Finalized,This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.,This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.,Public,Aging and Adult Services",,,,,,,,,,,,,,,GRS-1698,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-18,GRS-418,418,1,Senior center weekly meal report,Senior center weekly meal repo,Item,Discontinued,Finalized,This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.,This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year\, senior center's name\, daily and weekly totals for congregate meals served\, homebound meals received for participants over 60 years of age and spouses\, staff\, and volunteers for one meal or two meals a day\, total meals served\, total meals ordered\, and amount of donations received for meals\, ensure\, coffee\, and extra food\, and total deposit\, and accounts receivable for congregate meals.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,418,,,,,,,418,"This is a report on meals served by all senior centers. It is compiled daily and submitted weekly to the local aging and adult services administrative office. The report is used to compile reports for the State Division of Aging and for future planning. It includes month and year, senior center's name, daily and weekly totals for congregate meals served, homebound meals received for participants over 60 years of age and spouses, staff, and volunteers for one meal or two meals a day, total meals served, total meals ordered, and amount of donations received for meals, ensure, coffee, and extra food, and total deposit, and accounts receivable for congregate meals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21245,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-50,,,,20393,,,,,,,Resolutions,,,,Item,Local government resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345459337166848,,,,,,,,,,,,,,,,,,,,GRSItem-20394,,No,Public,,,Resolutions,,,,,,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",,,No,,,,,,,Local government resolutions,,,,,,,,,,,,00278,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20394,,,,,,,,,,,,,,,,,,,,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",,,,,,,,Clerk,,,,,,,,,278,,,,,,,,2025-01-15T19:46:25.873Z,,,,,,,,,CO-14-35,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00278,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-278,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.",,,,Resolutions,,,,,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.",,,,,,,,,,,,,"CO-14-35,GRS-278,278,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.,These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.,Public,Clerk",,,,,,,,,,,,,,,GRS-50,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-35,GRS-278,278,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.,These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,278,,,,,,,278,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20393,,,,,,Inactive,
"","Resolutions,Resolutions,Resolutions",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Local government resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Local government resolutions,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345459414761472,,,,,,,,,,,,,,,,,,,,GRSItem-20393,,No,,,,Local government resolutions,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,,No,,,,,,,,,,,,,,,,,,,00050,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20393,,,,,,,,,,,"CO-14-35,MUN-13-11,MUN-18-22",,,,,,,,,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,,,,,,,Administrative,,,,,,,,,50,,,,,,"GRS-278,GRS-964,GRS-1027",,2025-01-15T19:46:25.947Z,,,,,,,,,CO-1-50,,,,,,,,,,,,,,,,,,,,,,00050,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-50,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions, decisions, and authorization issued by resolution.",,,,Local government resolutions,,,,,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions, decisions, and authorization issued by resolution.",,,,,,,,,,,,,"CO-1-50,GRS-50,50,1,Local government resolutions,Local government resolutions,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.,Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.,Administrative",,,,"20394,20395,20396",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-50,GRS-50,50,1,Local government resolutions,Local government resolutions,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.,Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,50,,,,,,,50,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions, decisions, and authorization issued by resolution.",,,,,,,,,,,,,,,,,"Resolutions,Resolutions,Resolutions,CO-14-35,MUN-13-11,MUN-18-22,GRS-278,GRS-964,GRS-1027",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-50,,,,20393,,,,,,,Resolutions,,,,Item,Local government resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,(UCA 17A-2-1505 (1997)) repealed. Is this schedule obsolete?,,,,,,1821345459416858624,,,,,,,,,,,,,,,,,,,,GRSItem-20395,,No,Public,,,Resolutions,,,,,,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).,(UCA 17A-2-1505 (1997)) repealed. Is this schedule obsolete?",,,No,,,,,,,Local government resolutions,,,,,,,,,,,,00964,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20395,,,,,,,,,,,,,,,,,,,,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).",,,,,,,,Airport,,,,,,,,,964,,,,,,,,2025-01-15T19:46:25.947Z,,,,,,,,,MUN-13-11,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00964,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-964,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).",,,,Resolutions,,,,,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).",,,,,,,,,,,,,"MUN-13-11,GRS-964,964,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).,(UCA 17A-2-1505 (1997)) repealed. Is this schedule obsolete?,These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).,Public,Airport",,,,,,,,,,,,,,,GRS-50,,,,,Airport,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-11,GRS-964,964,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).,(UCA 17A-2-1505 (1997)) repealed. Is this schedule obsolete?,These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,964,,,,,,,964,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20393,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-50,,,,20393,,,,,,,Resolutions,,,,Item,Local government resolutions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1821345459437830144,,,,,,,,,,,,,,,,,,,,GRSItem-20396,,No,Public,,,Resolutions,,,,,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",,,No,,,,,,,Local government resolutions,,,,,,,,,,,,01027,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20396,,,,,,,,,,,,,,,,,,,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",,,,,,,,Clerk,,,,,,,,,1027,,,,,,,,2025-01-15T19:46:25.969Z,,,,,,,,,MUN-18-22,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01027,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1027,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",,,,Resolutions,,,,,"These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",,,,,,,,,,,,,"MUN-18-22,GRS-1027,1027,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).,These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).,Public,Clerk",,,,,,,,,,,,,,,GRS-50,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-22,GRS-1027,1027,1,Resolutions,Resolutions,Item,Discontinued,Finalized,These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).,These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1027,,,,,,,1027,"These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20393,,,,,,Inactive,
"",Registration records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Recreation registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Recreation registration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823241852506079232,,,,,,,,,,,,,,,,,,,,GRSItem-20725,,No,Public,,,Recreation registration records,,,,,,",These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.",,,No,,,,,,,,,,,,,,,,,,,00649,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20725,,,,,,,,,,,MUN-19-13,,,,,,,,,"These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.",,,,,,,,Parks and Recreation,,,,,,,,,649,,,,,,GRS-1041,,2025-02-05T18:08:47.332Z,,,,,,,,,CO-27-14,,,,,,,,,,,,,,,,,,,,,,00649,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-649,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These forms are used to register for recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.",,,,Recreation registration record,,,,,"These forms are used to register for recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.",,,,,,,,,,,,,"CO-27-14,GRS-649,649,1,Recreation registration records,Recreation registration record,Item,Current,Finalized,,These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.,These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.,Public,Parks and Recreation",,,,20724,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-14,GRS-649,649,1,Recreation registration records,Recreation registration record,Item,Current,Finalized,,These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.,These forms are used to register for recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,649,,,,,,,649,"These forms are used to register for recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; may also include information on attendance at previous training sessions; and a signed liability waiver statement.",,,,,,,,,,,,,,,,,"Registration records,MUN-19-13,GRS-1041",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-649,,,,20725,,,,,,,Registration records,,,,Item,Recreation registration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823241852600451072,,,,,,,,,,,,,,,,,,,,GRSItem-20724,,No,Public,,,Registration records,,,,,,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",,,No,,,,,,,Recreation registration records,,,,,,,,,,,,01041,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20724,,,,,,,,,,,,,,,,,,,,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",,,,,,,,Parks and Recreation,,,,,,,,,1041,,,,,,,,2025-02-05T18:08:47.422Z,,,,,,,,,MUN-19-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01041,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1041,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",,,,Registration records,,,,,"These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",,,,,,,,,,,,,"MUN-19-13,GRS-1041,1041,1,Registration records,Registration records,Item,Discontinued,Finalized,These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.,These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-649,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-13,GRS-1041,1041,1,Registration records,Registration records,Item,Discontinued,Finalized,These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.,These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1041,,,,,,,1041,"These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20725,,,,,,Inactive,
"",Jail docket summary,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Mug shot records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Mug shot records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787688887582720,,,,,,,,,,,,,,,,,,,,GRSItem-20296,,No,,,,Mug shot records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.",,,No,,,,,,,,,,,,,,,,,,,02029,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 75 years. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,20296,,,,,,,,,,,CO-16-33,,,,,,,,,"These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.",,,,,,,,Law Enforcement,,,,,,,,,2029,,,,,,GRS-349,,2025-02-11T18:44:37.470Z,,,,,,,,,SG-17-7,,,,,,,,,,,,,,,,,,,,,,02029,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2029,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are photographs and descriptions of arrested individuals which provide complete name, alias, physical description, date of arrest, and offense committed. Booking information and index may be included.",,,,Mug shot records,,,,,"These are photographs and descriptions of arrested individuals which provide complete name, alias, physical description, date of arrest, and offense committed. Booking information and index may be included.",,,,,,,,,,,,,"SG-17-7,GRS-2029,2029,1,Mug shot records,Mug shot records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.,These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.,Law Enforcement",,,,20295,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 75 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-17-7,GRS-2029,2029,1,Mug shot records,Mug shot records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.,These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,2029,,,,,,,2029,"These are photographs and descriptions of arrested individuals which provide complete name, alias, physical description, date of arrest, and offense committed. Booking information and index may be included.",,,,,,,,,,,,,,,,,"Jail docket summary,CO-16-33,GRS-349",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Jail bookings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2029,,,,20296,,,,,,,Jail bookings,,,,Item,Mug shot records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787688889679872,,,,,,,,,,,,,,,,,,,,GRSItem-3186,,No,Private,,,Jail bookings,,,,,,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",,,No,,,,,,,Mug shot records,,,,,,,,,,,,00348,,,Discontinued,,,,,,,,,,This schedule now falls under Mug Shot Records SG 17-7.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3186,,,,,,,,,,,,,,,,,,,,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",,,,,,,,Sheriff,,,,,,,,,348,,,,,,,,2025-02-11T18:44:37.470Z,,,,,,,,,CO-16-32,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00348,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-348,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are records of prisoners confined in the county jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed, term of sentence, and discharge date.",,,,Jail bookings,,,,,"These are records of prisoners confined in the county jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed, term of sentence, and discharge date.",,,,,,,,,,,,,"CO-16-32,GRS-348,348,1,Jail bookings,Jail bookings,Item,Discontinued,Finalized,These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.,These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.,Private,Sheriff",,,,,,,,,,,,,,,GRS-2029,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-16-32,GRS-348,348,1,Jail bookings,Jail bookings,Item,Discontinued,Finalized,These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.,These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.,Private,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,348,,,,,,,348,"These are records of prisoners confined in the county jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed, term of sentence, and discharge date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mug shots,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2029,,,,20296,,,,,,,Mug shots,,,,Item,Mug shot records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787688927428608,,,,,,,,,,,,,,,,,,,,GRSItem-2880,,No,Public,,,Mug shots,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,No,,,,,,,Mug shot records,,,,,,,,,,,,01085,,,Discontinued,,,,,,,,,,This schedule now falls under Mug Shot Records SG 17-7.,,,,,,,,,Permanent. Retain for 75 years after or date of death. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2880,,,,,,,,,,,,,,,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,Police Department,,,,,,,,,1085,,,,,,,,2025-02-11T18:44:37.508Z,,,,,,,,,MUN-21-36,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01085,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1085,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,Mug shots,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,,,,,,"MUN-21-36,GRS-1085,1085,1,Mug shots,Mug shots,Item,Discontinued,Finalized,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Public,Police Department",,,,,,,,,,,,,,,GRS-2029,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 75 years after or date of death. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-21-36,GRS-1085,1085,1,Mug shots,Mug shots,Item,Discontinued,Finalized,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Public,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1085,,,,,,,1085,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Jail docket summary,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2029,,,,20296,,,,,,,Jail docket summary,,,,Item,Mug shot records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787688934768640,,,,,,,,,,,,,,,,,,,,GRSItem-20295,,No,Public,,,Jail docket summary,,,,,,"This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.",,,No,,,,,,,Mug shot records,,,,,,,,,,,,00349,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20295,,,,,,,,,,,,,,,,,,,,"This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.",,,,,,,,Law Enforcement,,,,,,,,,349,,,,,,,,2025-02-11T18:44:37.515Z,,,,,,,,,CO-16-33,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00349,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-349,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is a summary report on all jail bookings. It is used for planning purposes. It includes name, charge, address, sex, and race.",,,,Jail docket summary,,,,,"This is a summary report on all jail bookings. It is used for planning purposes. It includes name, charge, address, sex, and race.",,,,,,,,,,,,,"CO-16-33,GRS-349,349,1,Jail docket summary,Jail docket summary,Item,Discontinued,Finalized,This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.,This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-2029,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-16-33,GRS-349,349,1,Jail docket summary,Jail docket summary,Item,Discontinued,Finalized,This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.,This is a summary report on all jail bookings. It is used for planning purposes. It includes name\, charge\, address\, sex\, and race.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,349,,,,,,,349,"This is a summary report on all jail bookings. It is used for planning purposes. It includes name, charge, address, sex, and race.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mug shots,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2029,,,,20296,,,,,,,Mug shots,,,,Item,Mug shot records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787688935817216,,,,,,,,,,,,,,,,,,,,GRSItem-3187,,No,Public,,,Mug shots,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,No,,,,,,,Mug shot records,,,,,,,,,,,,00354,,,Discontinued,,,,,,,,,,This schedule now falls under Mug Shot Records SG 17-7.,,,,,,,,,Permanent. Retain for 75 years after or until date of death. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3187,,,,,,,,,,,,,,,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,Sheriff,,,,,,,,,354,,,,,,,,2025-02-11T18:44:37.515Z,,,,,,,,,CO-16-38,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00354,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-354,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,Mug shots,,,,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,,,,,,"CO-16-38,GRS-354,354,1,Mug shots,Mug shots,Item,Discontinued,Finalized,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Public,Sheriff",,,,,,,,,,,,,,,GRS-2029,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 75 years after or until date of death. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-16-38,GRS-354,354,1,Mug shots,Mug shots,Item,Discontinued,Finalized,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Public,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,354,,,,,,,354,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20296,,,,,,Inactive,
"","Case reports,Criminal history records,Fingerprint cards,Case reports,Criminal history records,Fingerprint cards",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Criminal history records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787589467897856,,,,,,,,,,,,,,,,,,,,GRSItem-2030,,No,,,,Criminal history records,,,,,,"Value of records is based on their usefulness for carrying out the agency's current business.,These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.",,,No,,,,,,,,,,,,,,,,,,,02030,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,2030,,,,,,,,,,,"MUN-21-7,MUN-21-12,MUN-21-23,CO-16-4,CO-16-12,CO-16-22",,,,,,,,,"These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.",,,,,,,,"Law Enforcement,Legal",,,,,,,,,2030,,,,,,"GRS-1065,GRS-1070,GRS-1078,GRS-320,GRS-328,GRS-338",,2025-02-11T18:43:02.656Z,,,,,,,,,SG-17-8,,,,,,,,,,,,,,,,,,,,,,02030,,,,,,2015-08-01T00:00:00Z,,,,,,,GRS-2030,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,,,,,"These are complete histories of arrested individuals which provide complete name, alias, nickname, residence, complete physical description, date of arrest, offense committed, and occupation. They are used for department investigations, statistics and information.",,,,Criminal history records,,,,,"These are complete histories of arrested individuals which provide complete name, alias, nickname, residence, complete physical description, date of arrest, offense committed, and occupation. They are used for department investigations, statistics and information.",,,,,,,,,,,,,"SG-17-8,GRS-2030,2030,Criminal history records,Criminal history records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.,These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.,Law Enforcement,Legal",,,,"2877,2878,2879,3179,3180,3185",,,,,,,,,,,,,,,,"Law Enforcement,Legal",,State Records Committee,,,,,,,,,,,,"Retain for 75 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-8,GRS-2030,2030,Criminal history records,Criminal history records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency's current business.,These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.,These are complete histories of arrested individuals which provide complete name\, alias\, nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. They are used for department investigations\, statistics and information.,Law Enforcement,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Law Enforcement,Legal",2030,,,,,,,2030,"These are complete histories of arrested individuals which provide complete name, alias, nickname, residence, complete physical description, date of arrest, offense committed, and occupation. They are used for department investigations, statistics and information.",,,,,,,,,,,,,,,,,"Case reports,Criminal history records,Fingerprint cards,Case reports,Criminal history records,Fingerprint cards,MUN-21-7,MUN-21-12,MUN-21-23,CO-16-4,CO-16-12,CO-16-22,GRS-1065,GRS-1070,GRS-1078,GRS-320,GRS-328,GRS-338",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Case reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Case reports,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592565391360,,,,,,,,,,,,,,,,,,,,GRSItem-2877,,No,Protected,,,Case reports,,,,,,"Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,01065,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2877,,,,,,,,,,,,,,,,,,,,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,,,,,,,Police Department,,,,,,,,,1065,,,,,,,,2025-02-11T18:43:05.610Z,,,,,,,,,MUN-21-7,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01065,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1065,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,,,Case reports,,,,,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,,,,,,,,,,,,"MUN-21-7,GRS-1065,1065,1,Case reports,Case reports,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.,Protected,Police Department",,,,,,,,,,,,,,,GRS-2030,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-7,GRS-1065,1065,1,Case reports,Case reports,Item,Discontinued,Finalized,Retention wording changed from 'if not part of case file' to 'after final action' to meet new language requirements.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1065,,,,,,,1065,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Case reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Case reports,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592568537088,,,,,,,,,,,,,,,,,,,,GRSItem-3179,,No,Protected,,,Case reports,,,,,,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,00320,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3179,,,,,,,,,,,,,,,,,,,,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",,,,,,,,Sheriff,,,,,,,,,320,,,,,,,,2025-02-11T18:43:05.610Z,,,,,,,,,CO-16-4,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00320,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-320,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",,,,Case reports,,,,,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",,,,,,,,,,,,,"CO-16-4,GRS-320,320,1,Case reports,Case reports,Item,Discontinued,Finalized,These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.,These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.,Protected,Sheriff",,,,,,,,,,,,,,,GRS-2030,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-4,GRS-320,320,1,Case reports,Case reports,Item,Discontinued,Finalized,These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.,These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,320,,,,,,,320,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who, what, where, why and how"" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,"Retention wording ""provided no further arrest or until administrative need ends"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Criminal history records,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592569585664,,,,,,,,,,,,,,,,,,,,GRSItem-3180,,No,Exempt,,,Criminal history records,,,,,,"Retention wording ""provided no further arrest or until administrative need ends"" removed to meet new language requirements.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,00328,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3180,,,,,,,,,,,,,,,,,,,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.",,,,,,,,Sheriff,,,,,,,,,328,,,,,,,,2025-02-11T18:43:05.610Z,,,,,,,,,CO-16-12,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00328,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-328,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years, an individual agency maintains one at its own discretion.",,,,Criminal history records,,,,,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years, an individual agency maintains one at its own discretion.",,,,,,,,,,,,,"CO-16-12,GRS-328,328,1,Criminal history records,Criminal history records,Item,Discontinued,Finalized,Retention wording ""provided no further arrest or until administrative need ends"" removed to meet new language requirements.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.,Exempt,Sheriff",,,,,,,,,,,,,,,GRS-2030,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-12,GRS-328,328,1,Criminal history records,Criminal history records,Item,Discontinued,Finalized,Retention wording ""provided no further arrest or until administrative need ends"" removed to meet new language requirements.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years\, an individual agency maintains one at its own discretion.,Exempt,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,328,,,,,,,328,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years, an individual agency maintains one at its own discretion.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""subject""s confirmed death\, the card is superseded\, or administrative need has been met"" to 'date of death or superseded' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Fingerprint cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Fingerprint cards,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592605237248,,,,,,,,,,,,,,,,,,,,GRSItem-3185,,No,Protected,,,Fingerprint cards,,,,,,"Retention wording changed from ""subject""s confirmed death\, the card is superseded\, or administrative need has been met"" to 'date of death or superseded' to meet new language requirements.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,00338,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain until date of death, or superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3185,,,,,,,,,,,,,,,,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,Sheriff,,,,,,,,,338,,,,,,,,2025-02-11T18:43:05.647Z,,,,,,,,,CO-16-22,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00338,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-338,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,Fingerprint cards,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,,,,,,"CO-16-22,GRS-338,338,1,Fingerprint cards,Fingerprint cards,Item,Discontinued,Finalized,Retention wording changed from ""subject""s confirmed death\, the card is superseded\, or administrative need has been met"" to 'date of death or superseded' to meet new language requirements.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,Protected,Sheriff",,,,,,,,,,,,,,,GRS-2030,,,,,Sheriff,,State Records Committee,,,,,1,,,,,,,"Retain until date of death, or superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-22,GRS-338,338,1,Fingerprint cards,Fingerprint cards,Item,Discontinued,Finalized,Retention wording changed from ""subject""s confirmed death\, the card is superseded\, or administrative need has been met"" to 'date of death or superseded' to meet new language requirements.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,Protected,Sheriff",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Sheriff,338,,,,,,,338,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fingerprint cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Fingerprint cards,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592607334400,,,,,,,,,,,,,,,,,,,,GRSItem-2879,,No,Protected,,,Fingerprint cards,,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,01078,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2879,,,,,,,,,,,,,,,,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,Police Department,,,,,,,,,1078,,,,,,,,2025-02-11T18:43:05.647Z,,,,,,,,,MUN-21-23,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01078,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1078,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,Fingerprint cards,,,,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,,,,,,"MUN-21-23,GRS-1078,1078,1,Fingerprint cards,Fingerprint cards,Item,Discontinued,Finalized,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,Protected,Police Department",,,,,,,,,,,,,,,GRS-2030,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-23,GRS-1078,1078,1,Fingerprint cards,Fingerprint cards,Item,Discontinued,Finalized,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.,Protected,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1078,,,,,,,1078,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2030,,,,2030,,,,,,,Criminal history records,,,,Item,Criminal history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1823787592620965888,,,,,,,,,,,,,,,,,,,,GRSItem-2878,,No,Exempt,,,Criminal history records,,,,,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",,,No,,,,,,,Criminal history records,,,,,,,,,,,,01070,,,Discontinued,,,,,,,,,,This schedule now falls under Criminal History Records SG 17-8.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,2878,,,,,,,,,,,,,,,,,,,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",,,,,,,,Police Department,,,,,,,,,1070,,,,,,,,2025-02-11T18:43:05.663Z,,,,,,,,,MUN-21-12,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01070,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1070,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years, an individual agency maintains one at its own discretion.",,,,Criminal history records,,,,,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years, an individual agency maintains one at its own discretion.",,,,,,,,,,,,,"MUN-21-12,GRS-1070,1070,1,Criminal history records,Criminal history records,Item,Discontinued,Finalized,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.,Exempt,Police Department",,,,,,,,,,,,,,,GRS-2030,,,,,Police Department,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-12,GRS-1070,1070,1,Criminal history records,Criminal history records,Item,Discontinued,Finalized,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.,These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.,Exempt,Police Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Police Department,1070,,,,,,,1070,"These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years, an individual agency maintains one at its own discretion.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2030,,,,,,Inactive,
"",,,,,,"Retention changed from ""graduation or services end"" to ""separation"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Special education student records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on requirements specified in 34 CFR 300.562 (2019).,,,,Special education student records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1824591103512281088,,,,,,,,,,,,,,,,,,,,GRSItem-21541,,No,,,,Special education student records,,,,,,"Retention changed from ""graduation or services end"" to ""separation"" to meet new language requirements.,Retention is based on requirements specified in 34 CFR 300.562 (2019).,Title 34 - Education\nVolume: 2Date: 2022-07-01Original Date: 2018-07-01Title: Section 300.612 - Notice to parents.Context: Title 34 - Education. Subtitle B - Regulations of the Offices of the Department of Education (Continued). CHAPTER III - OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES\, DEPARTMENT OF EDUCATION. PART 300 - ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES. Subpart F - Monitoring\, Enforcement\, Confidentiality\, and Program Information. - Confidentiality of Information.\n§&thinsp;300.612Notice to parents.(a) The SEA must give notice that is adequate to fully inform parents about the requirements of §&thinsp;300.123\, including-(1) A description of the extent that the notice is given in the native languages of the various population groups in the State;(2) A description of the children on whom personally identifiable information is maintained\, the types of information sought\, the methods the State intends to use in gathering the information (including the sources from whom information is gathered)\, and the uses to be made of the information;(3) A summary of the policies and procedures that participating agencies must follow regarding storage\, disclosure to third parties\, retention\, and destruction of personally identifiable information; and(4) A description of all of the rights of parents and children regarding this information\, including the rights under FERPA and implementing regulations in 34 CFR part 99.(b) Before any major identification\, location\, or evaluation activity\, the notice must be published or announced in newspapers or other media\, or both\, with circulation adequate to notify parents throughout the State of the activity.(Authority: 20 U.S.C. 1412(a)(8); 1417(c)),34 CFR Subtitle A § 5b.4 Maintenance of records. (a) No record will be maintained by the Department unless: (1) It is relevant and necessary to accomplish a Department function required to be accomplished by statute or Executive Order; (2) It is acquired to the greatest extent practicable from the subject individual when maintenance of the record may result in a determination about the subject individual's rights\, benefits or privileges under Federal programs; (3) The individual providing the record is informed of the authority for providing the record (including whether the providing of the record is mandatory or voluntary\, the principal purpose for maintaining the record\, the routine uses for the record\, what effect his refusal to provide the record may have on him)\, and if the record is not required by statute or Executive Order to be provided by the individual\, he agrees to provide the record. (b) No record will be maintained by the Department which describes how an individual exercises rights guaranteed by the First Amendment unless expressly authorized (1) by statute\, or (2) by the subject individual\, or (3) unless pertinent to and within the scope of an authorized law enforcement activity.\nhttps://www.govinfo.gov/content/pkg/CFR-2022-title34-vol1/pdf/CFR-2022-title34-vol1-sec5b-4.pdf,These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.",,,No,,,,,,,,,,,,,,,,,,,01476,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.
OR
Retain for 5 years after separation, and then destroy records.",,,,,,,,,,"Retention is based on requirements specified in 34 CFR 300.562 (2019).,Title 34 - Education\nVolume: 2Date: 2022-07-01Original Date: 2018-07-01Title: Section 300.612 - Notice to parents.Context: Title 34 - Education. Subtitle B - Regulations of the Offices of the Department of Education (Continued). CHAPTER III - OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES\, DEPARTMENT OF EDUCATION. PART 300 - ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES. Subpart F - Monitoring\, Enforcement\, Confidentiality\, and Program Information. - Confidentiality of Information.\n§&thinsp;300.612Notice to parents.(a) The SEA must give notice that is adequate to fully inform parents about the requirements of §&thinsp;300.123\, including-(1) A description of the extent that the notice is given in the native languages of the various population groups in the State;(2) A description of the children on whom personally identifiable information is maintained\, the types of information sought\, the methods the State intends to use in gathering the information (including the sources from whom information is gathered)\, and the uses to be made of the information;(3) A summary of the policies and procedures that participating agencies must follow regarding storage\, disclosure to third parties\, retention\, and destruction of personally identifiable information; and(4) A description of all of the rights of parents and children regarding this information\, including the rights under FERPA and implementing regulations in 34 CFR part 99.(b) Before any major identification\, location\, or evaluation activity\, the notice must be published or announced in newspapers or other media\, or both\, with circulation adequate to notify parents throughout the State of the activity.(Authority: 20 U.S.C. 1412(a)(8); 1417(c)),34 CFR Subtitle A § 5b.4 Maintenance of records. (a) No record will be maintained by the Department unless: (1) It is relevant and necessary to accomplish a Department function required to be accomplished by statute or Executive Order; (2) It is acquired to the greatest extent practicable from the subject individual when maintenance of the record may result in a determination about the subject individual's rights\, benefits or privileges under Federal programs; (3) The individual providing the record is informed of the authority for providing the record (including whether the providing of the record is mandatory or voluntary\, the principal purpose for maintaining the record\, the routine uses for the record\, what effect his refusal to provide the record may have on him)\, and if the record is not required by statute or Executive Order to be provided by the individual\, he agrees to provide the record. (b) No record will be maintained by the Department which describes how an individual exercises rights guaranteed by the First Amendment unless expressly authorized (1) by statute\, or (2) by the subject individual\, or (3) unless pertinent to and within the scope of an authorized law enforcement activity.\nhttps://www.govinfo.gov/content/pkg/CFR-2022-title34-vol1/pdf/CFR-2022-title34-vol1-sec5b-4.pdf",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-05-22,,,,,21541,,,,,,,,,,,,,,,,,,,,"These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.",,,,,,,,Education,,,,,,,,,1476,,,,,,,,2025-02-20T15:34:33.362Z,,,,,,,,,SD-16-5,,,,,,,,,,,,,,,,,,,,,,01476,,,,,,2023-05-22T00:00:00Z,,,,,,,GRS-1476,,,,,,,,,,,,,,,,,,,,,,,,,,2023-05-22,,,,,,,,,"These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs), evaluations, parental information and correspondence, assessments and related records.

Retention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.",,,,Special education student reco,,,,,"These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs), evaluations, parental information and correspondence, assessments and related records.

Retention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.",,,,,,,,,,,,,"SD-16-5,GRS-1476,1476,2,Special education student records,Special education student reco,Item,Current,Finalized,Retention changed from ""graduation or services end"" to ""separation"" to meet new language requirements.,Retention is based on requirements specified in 34 CFR 300.562 (2019).,Title 34 - Education\nVolume: 2Date: 2022-07-01Original Date: 2018-07-01Title: Section 300.612 - Notice to parents.Context: Title 34 - Education. Subtitle B - Regulations of the Offices of the Department of Education (Continued). CHAPTER III - OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES\, DEPARTMENT OF EDUCATION. PART 300 - ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES. Subpart F - Monitoring\, Enforcement\, Confidentiality\, and Program Information. - Confidentiality of Information.\n§&thinsp;300.612Notice to parents.(a) The SEA must give notice that is adequate to fully inform parents about the requirements of §&thinsp;300.123\, including-(1) A description of the extent that the notice is given in the native languages of the various population groups in the State;(2) A description of the children on whom personally identifiable information is maintained\, the types of information sought\, the methods the State intends to use in gathering the information (including the sources from whom information is gathered)\, and the uses to be made of the information;(3) A summary of the policies and procedures that participating agencies must follow regarding storage\, disclosure to third parties\, retention\, and destruction of personally identifiable information; and(4) A description of all of the rights of parents and children regarding this information\, including the rights under FERPA and implementing regulations in 34 CFR part 99.(b) Before any major identification\, location\, or evaluation activity\, the notice must be published or announced in newspapers or other media\, or both\, with circulation adequate to notify parents throughout the State of the activity.(Authority: 20 U.S.C. 1412(a)(8); 1417(c)),34 CFR Subtitle A § 5b.4 Maintenance of records. (a) No record will be maintained by the Department unless: (1) It is relevant and necessary to accomplish a Department function required to be accomplished by statute or Executive Order; (2) It is acquired to the greatest extent practicable from the subject individual when maintenance of the record may result in a determination about the subject individual's rights\, benefits or privileges under Federal programs; (3) The individual providing the record is informed of the authority for providing the record (including whether the providing of the record is mandatory or voluntary\, the principal purpose for maintaining the record\, the routine uses for the record\, what effect his refusal to provide the record may have on him)\, and if the record is not required by statute or Executive Order to be provided by the individual\, he agrees to provide the record. (b) No record will be maintained by the Department which describes how an individual exercises rights guaranteed by the First Amendment unless expressly authorized (1) by statute\, or (2) by the subject individual\, or (3) unless pertinent to and within the scope of an authorized law enforcement activity.\nhttps://www.govinfo.gov/content/pkg/CFR-2022-title34-vol1/pdf/CFR-2022-title34-vol1-sec5b-4.pdf,These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.,These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.,Education",,,,,,,,,,,,,,,,,,,,Education,,Records Management Committee,,,,,2,,,,,,,"Retain for 3 years after separation, and then destroy records.
OR
Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-16-5,GRS-1476,1476,2,Special education student records,Special education student reco,Item,Current,Finalized,Retention changed from ""graduation or services end"" to ""separation"" to meet new language requirements.,Retention is based on requirements specified in 34 CFR 300.562 (2019).,Title 34 - Education\nVolume: 2Date: 2022-07-01Original Date: 2018-07-01Title: Section 300.612 - Notice to parents.Context: Title 34 - Education. Subtitle B - Regulations of the Offices of the Department of Education (Continued). CHAPTER III - OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES\, DEPARTMENT OF EDUCATION. PART 300 - ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES. Subpart F - Monitoring\, Enforcement\, Confidentiality\, and Program Information. - Confidentiality of Information.\n§&thinsp;300.612Notice to parents.(a) The SEA must give notice that is adequate to fully inform parents about the requirements of §&thinsp;300.123\, including-(1) A description of the extent that the notice is given in the native languages of the various population groups in the State;(2) A description of the children on whom personally identifiable information is maintained\, the types of information sought\, the methods the State intends to use in gathering the information (including the sources from whom information is gathered)\, and the uses to be made of the information;(3) A summary of the policies and procedures that participating agencies must follow regarding storage\, disclosure to third parties\, retention\, and destruction of personally identifiable information; and(4) A description of all of the rights of parents and children regarding this information\, including the rights under FERPA and implementing regulations in 34 CFR part 99.(b) Before any major identification\, location\, or evaluation activity\, the notice must be published or announced in newspapers or other media\, or both\, with circulation adequate to notify parents throughout the State of the activity.(Authority: 20 U.S.C. 1412(a)(8); 1417(c)),34 CFR Subtitle A § 5b.4 Maintenance of records. (a) No record will be maintained by the Department unless: (1) It is relevant and necessary to accomplish a Department function required to be accomplished by statute or Executive Order; (2) It is acquired to the greatest extent practicable from the subject individual when maintenance of the record may result in a determination about the subject individual's rights\, benefits or privileges under Federal programs; (3) The individual providing the record is informed of the authority for providing the record (including whether the providing of the record is mandatory or voluntary\, the principal purpose for maintaining the record\, the routine uses for the record\, what effect his refusal to provide the record may have on him)\, and if the record is not required by statute or Executive Order to be provided by the individual\, he agrees to provide the record. (b) No record will be maintained by the Department which describes how an individual exercises rights guaranteed by the First Amendment unless expressly authorized (1) by statute\, or (2) by the subject individual\, or (3) unless pertinent to and within the scope of an authorized law enforcement activity.\nhttps://www.govinfo.gov/content/pkg/CFR-2022-title34-vol1/pdf/CFR-2022-title34-vol1-sec5b-4.pdf,These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.,These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.\n\nRetention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student\,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1476,,,,,,,1476,"These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs), evaluations, parental information and correspondence, assessments and related records.

Retention note: Utah State Board of Education Special Education rules set a standard retention of 3 years after the records are ""no longer needed to provide educational services to the student,"" which is further defined as ""three years after the student graduates or three years after the student turns 22."" Local education agencies that bill to Medicaid are required to keep the records for 5 years after separation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Training administration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Training administration records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1824703955583631360,,,,,,,,,,,,,,,,,,,,GRSItem-21471,,No,Public,,,Training administration records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.",,,No,,,,,,,,,,,,,,,,,,,00150,,,Current,,,,,,,,,,Approved RMC 3/22/21,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21471,,,,,,,,,,,,,,,,,,,,"These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.",,,,,,,,Administrative,,,,,,,,,150,,,,,,,,2025-02-21T21:28:17.485Z,,,,,,,,,CO-8-6,,,,,,,,,,,,,,,,,,,,,,00150,,,,,,2021-03-26T00:00:00Z,,,,,,,GRS-150,,,,,,,,,,,,,,,,,,,,,,,,,,2021-03-26,,,,,,,,,"These records document agency development, planning, and operation of training, instructional or outreach courses and events. Information may include curriculum requirements and objectives, program assessments, participation and evaluations, and documents relating to the facilitation of events.",,,,Training administration record,,,,,"These records document agency development, planning, and operation of training, instructional or outreach courses and events. Information may include curriculum requirements and objectives, program assessments, participation and evaluations, and documents relating to the facilitation of events.",,,,,,,,,,,,,"CO-8-6,GRS-150,150,3,Training administration records,Training administration record,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.,These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,3,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-6,GRS-150,150,3,Training administration records,Training administration record,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.,These records document agency development\, planning\, and operation of training\, instructional or outreach courses and events. Information may include curriculum requirements and objectives\, program assessments\, participation and evaluations\, and documents relating to the facilitation of events.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,150,,,,,,,150,"These records document agency development, planning, and operation of training, instructional or outreach courses and events. Information may include curriculum requirements and objectives, program assessments, participation and evaluations, and documents relating to the facilitation of events.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee training files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-150,,,,21471,,,,,,,Employee training files,,,,Item,Training administration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1824703955585728512,,,,,,,,,,,,,,,,,,,,GRSItem-20266,,No,Public,,,Employee training files,,,,,,"These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,No,,,,,,,Training administration records,,,,,,,,,,,,00902,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20266,,,,,,,,,,,,,,,,,,,,"These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,Human Resources,,,,,,,,,902,,,,,,,,2025-02-21T21:28:17.485Z,,,,,,,,,MUN-9-18,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00902,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-902,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document course availability and municipal employee participation in training programs sponsored by the municipality, other government agencies, and non-governmental institutions. They include correspondence, reports, participant lists, and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,Employee training files,,,,,"These files document course availability and municipal employee participation in training programs sponsored by the municipality, other government agencies, and non-governmental institutions. They include correspondence, reports, participant lists, and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,,,,,,"MUN-9-18,GRS-902,902,1,Employee training files,Employee training files,Item,Discontinued,Finalized,These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.,These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.,Public,Human Resources",,,,,,,,,,,,,,,GRS-150,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-18,GRS-902,902,1,Employee training files,Employee training files,Item,Discontinued,Finalized,These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.,These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,902,,,,,,,902,"These files document course availability and municipal employee participation in training programs sponsored by the municipality, other government agencies, and non-governmental institutions. They include correspondence, reports, participant lists, and other items. The actual training certificates and transcripts are filed in individual personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21471,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Training course and event planning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-150,,,,21471,,,,,,,Training course and event planning records,,,,Item,Training administration records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1824703955586777088,,,,,,,,,,,,,,,,,,,,GRSItem-21308,,No,Public,,,Training course and event planning records,,,,,,"These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.",,,No,,,,,,,Training administration records,,,,,,,,,,,,01952,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21308,,,,,,,,,,,,,,,,,,,,"These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.",,,,,,,,Human Resources,,,,,,,,,1952,,,,,,,,2025-02-21T21:28:17.485Z,,,,,,,,,SG-11-49,,,,,,,,,,,,,,,,,,2019-02-25T00:00:00Z,,,,01952,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1952,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-25,,,,,,,,,"These are records of agency-sponsored training courses and events. Includes correspondence, memoranda, agreements, authorizations, background and work papers, reports, requirements, reviews, plans, and objectives relating to operation of training courses and conferences, and similar events.",,,,Course and event planning,,,,,"These are records of agency-sponsored training courses and events. Includes correspondence, memoranda, agreements, authorizations, background and work papers, reports, requirements, reviews, plans, and objectives relating to operation of training courses and conferences, and similar events.",,,,,,,,,,,,,"SG-11-49,GRS-1952,1952,2,Training course and event planning records,Course and event planning,Item,Discontinued,Finalized,These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.,These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.,Public,Human Resources",,,,,,,,,,,,,,,GRS-150,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-49,GRS-1952,1952,2,Training course and event planning records,Course and event planning,Item,Discontinued,Finalized,These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.,These are records of agency-sponsored training courses and events. Includes correspondence\, memoranda\, agreements\, authorizations\, background and work papers\, reports\, requirements\, reviews\, plans\, and objectives relating to operation of training courses and conferences\, and similar events.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1952,,,,,,,1952,"These are records of agency-sponsored training courses and events. Includes correspondence, memoranda, agreements, authorizations, background and work papers, reports, requirements, reviews, plans, and objectives relating to operation of training courses and conferences, and similar events.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21471,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Misdemeanor case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2033,,,,20257,,,,,,,Misdemeanor case files,,,,Item,Prosecuted non-felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,non-felony,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400100597760,,,,,,,,,,,,,,,,,,,,GRSItem-20258,,No,Protected,,,Misdemeanor case files,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,No,,,,,,,Prosecuted non-felony criminal case files,,,,,,,,,,,,00979,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20258,,,,,,,,,,,,,,,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,Attorney,,,,,,,,,979,,,,,,,,2025-02-26T17:37:10.760Z,,,,,,,,,MUN-15-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00979,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-979,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,Misdemeanor case files,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,,,,,,"MUN-15-2,GRS-979,979,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,Protected,non-felony,Attorney",,,,,,,,,,,,,,,GRS-2033,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-2,GRS-979,979,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,Protected,non-felony,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,979,,,,,,,979,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20257,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Significant lawsuit case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-2031,GRS-2035",,,,"20233,21451",,,,,,,Significant lawsuit case files,,,,Item,"High profile criminal case files,High profile civil case files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400103743488,,,,,,,,,,,,,,,,,,,,GRSItem-20231,,No,Public,,,Significant lawsuit case files,,,,,,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",,,No,,,,,,,"High profile civil case files,High profile criminal case files",,,,,,,,,,,,00987,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20231,,,,,,,,,,,,,,,,,,,,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",,,,,,,,Attorney,,,,,,,,,987,,,,,,,,2025-02-26T17:37:10.760Z,,,,,,,,,MUN-15-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00987,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-987,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,Significant lawsuit case files,,,,,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,,,,,,,,,,"MUN-15-10,GRS-987,987,1,Significant lawsuit case files,Significant lawsuit case files,Item,Discontinued,Finalized,These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,Public,Attorney",,,,,,,,,,,,,,,"GRS-2035,GRS-2031",,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-15-10,GRS-987,987,1,Significant lawsuit case files,Significant lawsuit case files,Item,Discontinued,Finalized,These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,987,,,,,,,987,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21451,20233",,,,,,Inactive,
"",Significant lawsuit case files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,High profile criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,High profile criminal case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400112132096,,,,,,,,,,,,,,,,,,,,GRSItem-20233,,No,,,,High profile criminal case files,,,,,,"These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals and communities.,These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.",,,No,,,,,,,,,,,,,,,,,,,02031,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals and communities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,20233,,,,,,,,,,,MUN-15-10,,,,,,,,,"These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.",,,,,,,,"Law Enforcement,Legal",,,,,,,,,2031,,,,,,GRS-987,,2025-02-26T17:37:10.771Z,,,,,,,,,SG-17-9,,,,,,,,,,,,,,,,,,,,,,02031,,,,,,2018-03-12T00:00:00Z,,,,,,,GRS-2031,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-12,,,,,,,,,"These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials, cases attracting such publicity that precedents are set, and/or laws are changed, written, or rewritten, capital punishment cases, or cases wherein there is historic interest in the individuals involved.",,,,High profile criminal case fil,,,,,"These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials, cases attracting such publicity that precedents are set, and/or laws are changed, written, or rewritten, capital punishment cases, or cases wherein there is historic interest in the individuals involved.",,,,,,,,,,,,,"SG-17-9,GRS-2031,2031,1,High profile criminal case files,High profile criminal case fil,Item,Current,Finalized,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals and communities.,These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.,These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.,Law Enforcement,Legal",,,,20231,,,,,,,,,,,,,,,,"Law Enforcement,Legal",,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-17-9,GRS-2031,2031,1,High profile criminal case files,High profile criminal case fil,Item,Current,Finalized,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals and communities.,These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.,These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.,Law Enforcement,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Law Enforcement,Legal",2031,,,,,,,2031,"These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials, cases attracting such publicity that precedents are set, and/or laws are changed, written, or rewritten, capital punishment cases, or cases wherein there is historic interest in the individuals involved.",,,,,,,,,,,,,,,,,"Significant lawsuit case files,MUN-15-10,GRS-987",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2034,,,,20255,,,,,,,Civil case files,,,,Item,Civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400114229248,,,,,,,,,,,,,,,,,,,,GRSItem-20150,,No,Protected,,,Civil case files,,,,,,"These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.",,,No,,,,,,,Civil case files,,,,,,,,,,,,00218,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20150,,,,,,,,,,,,,,,,,,,,"These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.",,,,,,,,Attorney,,,,,,,,,218,,,,,,,,2025-02-26T17:37:10.771Z,,,,,,,,,CO-12-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00218,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-218,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.",,,,Civil case files,,,,,"These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.",,,,,,,,,,,,,"CO-12-1,GRS-218,218,1,Civil case files,Civil case files,Item,Discontinued,Finalized,These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.,These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2034,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-12-1,GRS-218,218,1,Civil case files,Civil case files,Item,Discontinued,Finalized,These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.,These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,218,,,,,,,218,"These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Routine lawsuit case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-2034,GRS-2033",,,,"20255,20257",,,,,,,Routine lawsuit case files,,,,Item,"Civil case files,Prosecuted non-felony criminal case files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400126812160,,,,,,,,,,,,,,,,,,,,GRSItem-20256,,No,Public,,,Routine lawsuit case files,,,,,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",,,No,,,,,,,"Civil case files,Prosecuted non-felony criminal case files",,,,,,,,,,,,00980,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20256,,,,,,,,,,,,,,,,,,,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",,,,,,,,Attorney,,,,,,,,,980,,,,,,,,2025-02-26T17:37:10.785Z,,,,,,,,,MUN-15-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00980,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-980,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,Routine lawsuit case files,,,,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,,,,,,,,,,"MUN-15-3,GRS-980,980,1,Routine lawsuit case files,Routine lawsuit case files,Item,Discontinued,Finalized,These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,Public,Attorney",,,,,,,,,,,,,,,"GRS-2034,GRS-2033",,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-3,GRS-980,980,1,Routine lawsuit case files,Routine lawsuit case files,Item,Discontinued,Finalized,These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,980,,,,,,,980,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"20255,20257",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2034,,,,20255,,,,,,,Civil case files,,,,Item,Civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400128909312,,,,,,,,,,,,,,,,,,,,GRSItem-20151,,No,Protected,,,Civil case files,,,,,,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",,,No,,,,,,,Civil case files,,,,,,,,,,,,00982,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20151,,,,,,,,,,,,,,,,,,,,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",,,,,,,,Attorney,,,,,,,,,982,,,,,,,,2025-02-26T17:37:10.785Z,,,,,,,,,MUN-15-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00982,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-982,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",,,,Civil case files,,,,,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",,,,,,,,,,,,,"MUN-15-5,GRS-982,982,1,Civil case files,Civil case files,Item,Discontinued,Finalized,These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.,These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.,Protected,Attorney",,,,,,,,,,,,,,,GRS-2034,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-15-5,GRS-982,982,1,Civil case files,Civil case files,Item,Discontinued,Finalized,These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.,These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.,Protected,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,982,,,,,,,982,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20255,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Misdemeanor case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2033,,,,20257,,,,,,,Misdemeanor case files,,,,Item,Prosecuted non-felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,non-felony,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400129957888,,,,,,,,,,,,,,,,,,,,GRSItem-20262,,No,Protected,,,Misdemeanor case files,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,No,,,,,,,Prosecuted non-felony criminal case files,,,,,,,,,,,,00223,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20262,,,,,,,,,,,,,,,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,Attorney,,,,,,,,,223,,,,,,,,2025-02-26T17:37:10.785Z,,,,,,,,,CO-12-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00223,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-223,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,Misdemeanor case files,,,,,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,,,,,,"CO-12-6,GRS-223,223,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,Protected,non-felony,Attorney",,,,,,,,,,,,,,,GRS-2033,,,,,Attorney,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years after after case closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-12-6,GRS-223,223,1,Misdemeanor case files,Misdemeanor case files,Item,Discontinued,Finalized,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.,Protected,non-felony,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,223,,,,,,,223,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20257,,,,,,Inactive,
"","Routine lawsuit case files,Redevelopment litigation files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs.",,,,Civil case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400131006464,,,,,,,,,,,,,,,,,,,,GRSItem-20255,,No,,,,Civil case files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.",,,No,,,,,,,,,,,,,,,,,,,02034,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20255,,,,,,,,,,,"MUN-15-3,MUN-24-9",,,,,,,,,"These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.",,,,,,,,Legal,,,,,,,,,2034,,,,,,"GRS-980,GRS-1193",,2025-02-26T17:37:10.785Z,,,,,,,,,SG-17-12,,,,,,,,,,,,,,,,,,,,,,02034,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-2034,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document civil court cases. Records include court filings, attorney's notes, various court pleadings and related records.",,,,Civil case files,,,,,"These case files document civil court cases. Records include court filings, attorney's notes, various court pleadings and related records.",,,,,,,,,,,,,"SG-17-12,GRS-2034,2034,2,Civil case files,Civil case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.,These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.,Legal",,,,"20256,21360",,,,,,,,,,,,,,,,Legal,,Appraisal Committee,,,,,2,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-12,GRS-2034,2034,2,Civil case files,Civil case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.,These case files document civil court cases. Records include court filings\, attorney's notes\, various court pleadings and related records.,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,2034,,,,,,,2034,"These case files document civil court cases. Records include court filings, attorney's notes, various court pleadings and related records.",,,,,,,,,,,,,,,,,"Routine lawsuit case files,Redevelopment litigation files,MUN-15-3,MUN-24-9,GRS-980,GRS-1193",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Redevelopment litigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-2034,GRS-2035",,,,"20255,21451",,,,,,,Redevelopment litigation files,,,,Item,"Civil case files,High profile civil case files",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400139395072,,,,,,,,,,,,,,,,,,,,GRSItem-21360,,No,Protected,,,Redevelopment litigation files,,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.",,,No,,,,,,,"High profile civil case files,Civil case files",,,,,,,,,,,,01193,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21360,,,,,,,,,,,,,,,,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.",,,,,,,,Redevelopment,,,,,,,,,1193,,,,,,,,2025-02-26T17:37:10.796Z,,,,,,,,,MUN-24-9,,,,,,,,,,,,,,,,,,2019-07-01T00:00:00Z,,,,01193,,,,,,2019-04-02T00:00:00Z,,,,,,,GRS-1193,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-01,,,,,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official filings (complaints, answers, judgements, etc.), copies of depositions, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.",,,,Redevelopment litigation files,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official filings (complaints, answers, judgements, etc.), copies of depositions, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.",,,,,,,,,,,,,"MUN-24-9,GRS-1193,1193,4,Redevelopment litigation files,Redevelopment litigation files,Item,Discontinued,Finalized,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.,Protected,Redevelopment",,,,,,,,,,,,,,,"GRS-2035,GRS-2034",,,,,Redevelopment,,Appraisal Committee,,,,,4,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-9,GRS-1193,1193,4,Redevelopment litigation files,Redevelopment litigation files,Item,Discontinued,Finalized,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.,Protected,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1193,,,,,,,1193,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official filings (complaints, answers, judgements, etc.), copies of depositions, and attorneys' notes. Usually the city or county attorney maintains the record copy of all lawsuits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21451,20255",,,,,,Inactive,
"",Litigation files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,High profile civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs.",,,,High profile civil case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400888078336,,,,,,,,,,,,,,,,,,,,GRSItem-21451,,No,,,,High profile civil case files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.",,,No,,,,,,,,,,,,,,,,,,,02035,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,21451,,,,,,,,,,,CO-30-9,,,,,,,,,"These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.",,,,,,,,Legal,,,,,,,,,2035,,,,,,GRS-707,,2025-02-26T17:37:11.511Z,,,,,,,,,SG-17-13,,,,,,,,,,,,,,,,,,,,,,02035,,,,,,2020-02-26T00:00:00Z,,,,,,,GRS-2035,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,,,,,"These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject, such as natural resource ownership property redevelopment, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed, written, or rewritten; or because it involves individuals wherein there is historic interest.",,,,High profile civil case files,,,,,"These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject, such as natural resource ownership property redevelopment, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed, written, or rewritten; or because it involves individuals wherein there is historic interest.",,,,,,,,,,,,,"SG-17-13,GRS-2035,2035,2,High profile civil case files,High profile civil case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.,These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.,Legal",,,,21452,,,,,,,,,,,,,,,,Legal,,Records Management Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-17-13,GRS-2035,2035,2,High profile civil case files,High profile civil case files,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs.,These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.,These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject\, such as natural resource ownership property redevelopment\, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed\, written\, or rewritten; or because it involves individuals wherein there is historic interest.,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,2035,,,,,,,2035,"These case files document the investigation and prosecution of significant civil cases referred to a prosecutor's office. A case may be significant due to the subject, such as natural resource ownership property redevelopment, or corruption of public officials; or because it sets precedent and/or leads to public policy or laws being changed, written, or rewritten; or because it involves individuals wherein there is historic interest.",,,,,,,,,,,,,,,,,"Litigation files,CO-30-9,GRS-707",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Litigation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-2035,,,,21451,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Litigation files,,,,Item,High profile civil case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825142400890175488,,,,,,,,,,,,,,,,,,,,GRSItem-21452,,No,Protected,,,Litigation files,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.",,,No,,,,,,,High profile civil case files,,,,,,,,,,,,00707,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,21452,,,,,,,,,,,,,,,,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.",,,,,,,,Redevelopment,,,,,,,,,707,,,,,,,,2025-02-26T17:37:11.511Z,,,,,,,,,CO-30-9,,,,,,,,,,,,,,,,,,2020-02-26T00:00:00Z,,,,00707,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-707,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official court filings (complaints, answers, judgments, etc.), copies of depositions, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.",,,,Litigation files,,,,,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official court filings (complaints, answers, judgments, etc.), copies of depositions, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.",,,,,,,,,,,,,"CO-30-9,GRS-707,707,1,Litigation files,Litigation files,Item,Discontinued,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.,Protected,Redevelopment",,,,,,,,,,,,,,,GRS-2035,,,,,Redevelopment,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-9,GRS-707,707,1,Litigation files,Litigation files,Item,Discontinued,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.,These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official court filings (complaints\, answers\, judgments\, etc.)\, copies of depositions\, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.,Protected,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,707,,,,,,,707,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official court filings (complaints, answers, judgments, etc.), copies of depositions, and attorneys' notes. Usually the county attorney maintains the record copy of all lawsuits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21451,,,,,,Inactive,
"","Routine lawsuit case files,Misdemeanor case files,Misdemeanor case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Prosecuted non-felony criminal case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically?Utah Code 76.",,,,Prosecuted non-felony criminal case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,"10 years covers various statutes of limitations under the criminal code. Case is closed means the prosecutor""s office closes the case.",,,,,,1825142398767857664,,,,,,,,,,,,,,,,,,,,GRSItem-20257,,No,,,,Prosecuted non-felony criminal case files,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically?Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,10 years covers various statutes of limitations under the criminal code. Case is closed means the prosecutor""s office closes the case.",,,No,,,,,,,,,,,,,,,,,,,02033,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically?Utah Code 76.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-01,,,,,20257,,,,,,,,,,,"MUN-15-3,MUN-15-2,CO-12-6",,,,,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,Legal,,,,,,,,,2033,,,,,,"GRS-980,GRS-979,GRS-223",,2025-02-26T17:37:09.489Z,,,,,,,,,SG-17-11,,,,,,,,,,,,,,,,,,,,,,02033,,,,,,2018-03-19T00:00:00Z,,,,,,,GRS-2033,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-19,,,,,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,Prosecuted non-felony cases,,,,,"These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,,,,,,"SG-17-11,GRS-2033,2033,1,Prosecuted non-felony criminal case files,Prosecuted non-felony cases,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically?Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,10 years covers various statutes of limitations under the criminal code. Case is closed means the prosecutor""s office closes the case.,These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Legal",,,,"20256,20258,20262",,,,,,,,,,,,,,,,Legal,,Appraisal Committee,,,,,1,,,,,,,"Retain for 10 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-17-11,GRS-2033,2033,1,Prosecuted non-felony criminal case files,Prosecuted non-felony cases,Item,Current,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically?Utah Code 76.,These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,10 years covers various statutes of limitations under the criminal code. Case is closed means the prosecutor""s office closes the case.,These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information\, legal pleadings and motions\, correspondence\, transcripts\, evidence\, and related records. This information is largely duplicated in court or law enforcement case files.,Legal",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Legal,2033,,,,,,,2033,"These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.",,,,,,,,,,,,,,,,,"Routine lawsuit case files,Misdemeanor case files,Misdemeanor case files,MUN-15-3,MUN-15-2,CO-12-6,GRS-980,GRS-979,GRS-223",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Applied technology rollbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Applied technology rollbooks,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604436533249,,,,,,,,,,,,,,,,,,,,GRSItem-2610,,No,Exempt,,,Applied technology rollbooks,,,,,,"These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.",,,No,,,,,,,Publications,,,,,,,,,,,,01491,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2610,,,,,,,,,,,,,,,,,,,,"These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.",,,,,,,,Student,,,,,,,,,1491,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-17-16,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01491,,,,,,1998-10-01T00:00:00Z,,,,,,,GRS-1491,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name, student's names, school and class, entry date, exit date, and days absent.",,,,Applied technology rollbooks,,,,,"These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name, student's names, school and class, entry date, exit date, and days absent.",,,,,,,,,,,,,"SD-17-16,GRS-1491,1491,1,Applied technology rollbooks,Applied technology rollbooks,Item,Discontinued,Finalized,These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.,These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.,Exempt,Student",,,,,,,,,,,,,,,GRS-1678,,,,,Student,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-17-16,GRS-1491,1491,1,Applied technology rollbooks,Applied technology rollbooks,Item,Discontinued,Finalized,These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.,These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name\, student's names\, school and class\, entry date\, exit date\, and days absent.,Exempt,Student",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Student,1491,,,,,,,1491,"These are rollbooks for students enrolled in vocational training. They are used to record student attendance. The rolls include the teacher's name, student's names, school and class, entry date, exit date, and days absent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Yearbooks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1678,,,,21140,,,,,,,Yearbooks,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604438630400,,,,,,,,,,,,,,,,,,,,GRSItem-2687,,No,Public,,,Yearbooks,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",,,No,,,,,,,Publications,,,,,,,,,,,,01567,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2687,,,,,,,,,,,,,,,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",,,,,,,,Education,,,,,,,,,1567,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-19-59,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01567,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1567,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,Yearbooks,,,,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,,,,,,,,,,"SD-19-59,GRS-1567,1567,1,Yearbooks,Yearbooks,Item,Discontinued,Finalized,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,Public,Education",,,,,,,,,,,,,,,GRS-1678,,,,,Education,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-59,GRS-1567,1567,1,Yearbooks,Yearbooks,Item,Discontinued,Finalized,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1567,,,,,,,1567,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Literary publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1678,,,,21140,,,,,,,Literary publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604439678976,,,,,,,,,,,,,,,,,,,,GRSItem-2707,,No,Public,,,Literary publications,,,,,,"These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.",,,No,,,,,,,Publications,,,,,,,,,,,,01532,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2707,,,,,,,,,,,,,,,,,,,,"These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.",,,,,,,,Administrative,,,,,,,,,1532,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-19-24,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01532,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1532,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems, short stories, and usually include student illustrations.",,,,Literary publications,,,,,"These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems, short stories, and usually include student illustrations.",,,,,,,,,,,,,"SD-19-24,GRS-1532,1532,1,Literary publications,Literary publications,Item,Discontinued,Finalized,These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.,These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-24,GRS-1532,1532,1,Literary publications,Literary publications,Item,Discontinued,Finalized,These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.,These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems\, short stories\, and usually include student illustrations.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1532,,,,,,,1532,"These literary publications are published by individual schools to showcase student's literary talents. The booklets include student's poems, short stories, and usually include student illustrations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policies and procedure manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Policies and procedure manuals,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604440727552,,,,,,,,,,,,,,,,,,,,GRSItem-3141,,No,Public,,,Policies and procedure manuals,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",,,No,,,,,,,Publications,,,,,,,,,,,,00018,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3141,,,,,,,,,,,,,,,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",,,,,,,,Administrative,,,,,,,,,18,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-1-18,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00018,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-18,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations, circular letters or directives and records related to significant events in which department or office participated.",,,,Policies and procedure manuals,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations, circular letters or directives and records related to significant events in which department or office participated.",,,,,,,,,,,,,"CO-1-18,GRS-18,18,1,Policies and procedure manuals,Policies and procedure manuals,Item,Discontinued,Finalized,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-18,GRS-18,18,1,Policies and procedure manuals,Policies and procedure manuals,Item,Discontinued,Finalized,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,18,,,,,,,18,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations, circular letters or directives and records related to significant events in which department or office participated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Airport certification specification manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Airport certification specification manuals,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604441776129,,,,,,,,,,,,,,,,,,,,GRSItem-3161,,No,Public,,,Airport certification specification manuals,,,,,,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,,,No,,,,,,,Publications,,,,,,,,,,,,00965,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,3161,,,,,,,,,,,,,,,,,,,,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,,,,,,,,Airport,,,,,,,,,965,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,MUN-13-12,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00965,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-965,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-22,,,,,,,,,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,,,,Airport certification specific,,,,,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,,,,,,,,,,,,,"MUN-13-12,GRS-965,965,1,Airport certification specification manuals,Airport certification specific,Item,Discontinued,Finalized,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,Public,Airport",,,,,,,,,,,,,,,GRS-1678,,,,,Airport,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-12,GRS-965,965,1,Airport certification specification manuals,Airport certification specific,Item,Discontinued,Finalized,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,965,,,,,,,965,This record is the Federal Aviation Authority (FAA) approved Airport Certification Specification Manual as required in 14 CFR 139.207 (2012). The manual is kept up-to-date and is submitted to the FAA for inspection upon request.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library operation policies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Library operation policies,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604442824705,,,,,,,,,,,,,,,,,,,,GRSItem-20869,,No,Public,,,Library operation policies,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.",,,No,,,,,,,,,,,,,,,,,,,01207,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20869,,,,,,,,,,,,,,,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.",,,,,,,,Library,,,,,,,,,1207,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,MUN-25-9,,,,,,,,,,,,,,,,,,2018-05-14T00:00:00Z,,,,01207,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1207,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-14,,,,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,Library operation policies,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,,,,,,,,,,"MUN-25-9,GRS-1207,1207,1,Library operation policies,Library operation policies,Item,Discontinued,Finalized,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,Public,Library",,,,,,,,,,,,,,,,,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-9,GRS-1207,1207,1,Library operation policies,Library operation policies,Item,Discontinued,Finalized,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1207,,,,,,,1207,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Program and policy development records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"email,executive email,executive correspondence,local government,emails,strategic plan,strategic planning,Correspondence",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604443873280,,,,,,,,,,,,,,,,,,,,GRSItem-21450,,No,Public,,,Program and policy development records,,,,,,"These records have historical value based on evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.",,,No,,,,,,,,,,,,,,,,,,,01717,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years after final action. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,21450,,,,,,,,,,,,,,,,,,,,"These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.",,,,,,,,Administrative,,,,,,,,,1717,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SG-1-70,,,,,,,,,,,,,,,,,,,,,,01717,,,,,,2020-02-26T00:00:00Z,,,,,,,GRS-1717,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-26,,,,,,,,,"These records are created by executive decision-makers to document the establishment and dissemination of agency programs, policies, and procedures. Executive decision-makers may include the Chair, Director, Chief Administrative Officer, Public Information Officer, Commissioner, Mayor, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program, and the final product (e.g., approved policies). Related correspondence and email is included.",,,,Program and policy development,,,,,"These records are created by executive decision-makers to document the establishment and dissemination of agency programs, policies, and procedures. Executive decision-makers may include the Chair, Director, Chief Administrative Officer, Public Information Officer, Commissioner, Mayor, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program, and the final product (e.g., approved policies). Related correspondence and email is included.",,,,,,,,,,,,,"SG-1-70,GRS-1717,1717,5,Program and policy development records,Program and policy development,Item,Current,Finalized,These records have historical value based on evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.,These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.,Public,email,executive email,executive correspondence,local government,emails,strategic plan,strategic planning,Correspondence,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,Records Management Committee,,,,,5,,,,,,,Permanent. Retain for 3 years after final action. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-70,GRS-1717,1717,5,Program and policy development records,Program and policy development,Item,Current,Finalized,These records have historical value based on evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.,These records are created by executive decision-makers to document the establishment and dissemination of agency programs\, policies\, and procedures. Executive decision-makers may include the Chair\, Director\, Chief Administrative Officer\, Public Information Officer\, Commissioner\, Mayor\, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program\, and the final product (e.g.\, approved policies). Related correspondence and email is included.,Public,email,executive email,executive correspondence,local government,emails,strategic plan,strategic planning,Correspondence,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1717,,,,,,,1717,"These records are created by executive decision-makers to document the establishment and dissemination of agency programs, policies, and procedures. Executive decision-makers may include the Chair, Director, Chief Administrative Officer, Public Information Officer, Commissioner, Mayor, or other internal administrators as identified by the executive office. Includes development and decisions behind the policy or program, and the final product (e.g., approved policies). Related correspondence and email is included.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library operation policies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Library operation policies,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604449116160,,,,,,,,,,,,,,,,,,,,GRSItem-21265,,No,Public,,,Library operation policies,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.",,,No,,,,,,,Program and policy development records,,,,,,,,,,,,00513,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,21265,,,,,,,,,,,,,,,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.",,,,,,,,Library,,,,,,,,,513,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-24-10,,,,,,,,,,,,,,,,,,2018-12-28T00:00:00Z,,,,00513,,,,,,2018-12-28T00:00:00Z,,,,,,,GRS-513,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-28,,,,,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,Library operation policies,,,,,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,,,,,,,,,,"CO-24-10,GRS-513,513,4,Library operation policies,Library operation policies,Item,Discontinued,Finalized,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,Public,Library",,,,,,,,,,,,,,,GRS-1717,,,,,Library,,State Records Committee,,,,,4,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-24-10,GRS-513,513,4,Library operation policies,Library operation policies,Item,Discontinued,Finalized,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,513,,,,,,,513,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy, but all include policy title, purpose, and adoption date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21450,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School handbook,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,School handbook,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604495253504,,,,,,,,,,,,,,,,,,,,GRSItem-21469,,No,Public,,,School handbook,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.",,,No,,,,,,,Publications,,,,,,,,,,,,01637,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2008-08-27,,,,,21469,,,,,,,,,,,,,,,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.",,,,,,,,"High School,School District",,,,,,,,,1637,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SD-22-38,,,,,,,,,,,,,,,,,,2008-08-27T00:00:00Z,,,,01637,,,,,,2008-08-27T00:00:00Z,,,,,,,GRS-1637,,,,,,,,,,,,,,,,,,,,,,,,,,2021-03-08,,,,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,School handbook,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,,,,,,,,,,"SD-22-38,GRS-1637,1637,2,School handbook,School handbook,Item,Discontinued,Finalized,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,Public,High School,School District",,,,,,,,,,,,,,,GRS-1678,,,,,"High School,School District",,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-22-38,GRS-1637,1637,2,School handbook,School handbook,Item,Discontinued,Finalized,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,Public,High School,School District",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"High School,School District",1637,,,,,,,1637,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School handbook,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1678,,,,21140,,,,,,,School handbook,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604496302080,,,,,,,,,,,,,,,,,,,,GRSItem-2674,,No,Public,,,School handbook,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.",,,No,,,,,,,Publications,,,,,,,,,,,,01550,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2674,,,,,,,,,,,,,,,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.",,,,,,,,"Administrative,Education",,,,,,,,,1550,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SD-19-42,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01550,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1550,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,School handbook,,,,,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,,,,,,,,,,"SD-19-42,GRS-1550,1550,1,School handbook,School handbook,Item,Discontinued,Finalized,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,Public,Administrative,Education",,,,,,,,,,,,,,,GRS-1678,,,,,"Administrative,Education",,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-42,GRS-1550,1550,1,School handbook,School handbook,Item,Discontinued,Finalized,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school\, student association constitution\, school and district calendars\, listings of student officers and teachers\, school policies\, and a student directory.,Public,Administrative,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Education",1550,,,,,,,1550,"This handbook is an annual publication describing current school information. It is used for reference purposes. It includes a brief history of the school, student association constitution, school and district calendars, listings of student officers and teachers, school policies, and a student directory.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604497350656,,,,,,,,,,,,,,,,,,,,GRSItem-2783,,No,Public,,,Publications,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,,No,,,,,,,Publications,,,,,,,,,,,,00756,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2783,,,,,,,,,,,,,,,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,,,,,,,Administrative,,,,,,,,,756,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,MUN-1-21,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00756,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-756,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,Publications,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,"MUN-1-21,GRS-756,756,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-21,GRS-756,756,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,756,,,,,,,756,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Electronic publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Electronic publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604498399232,,,,,,,,,,,,,,,,,,,,GRSItem-3451,,No,Public,,,Electronic publications,,,,,,"Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.",,,No,,,,,,,Publications,,,,,,,,,,,,01694,,,Discontinued,,,,,,,,,,See Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3451,,,,,,,,,,,,,,,,,,,,"Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.",,,,,,,,Administrative,,,,,,,,,1694,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SG-1-44,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01694,,,,,,1996-04-01T00:00:00Z,,,,,,,GRS-1694,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Electronic versions of printed publications if unique data are included, as well as information and documents published via the Internet or State Bulletin Board System.",,,,Electronic publications,,,,,"Electronic versions of printed publications if unique data are included, as well as information and documents published via the Internet or State Bulletin Board System.",,,,,,,,,,,,,"SG-1-44,GRS-1694,1694,1,Electronic publications,Electronic publications,Item,Discontinued,Finalized,Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.,Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-44,GRS-1694,1694,1,Electronic publications,Electronic publications,Item,Discontinued,Finalized,Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.,Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1694,,,,,,,1694,"Electronic versions of printed publications if unique data are included, as well as information and documents published via the Internet or State Bulletin Board System.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policies and procedures manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1678,GRS-1717",,,,"21140,21450",,,,,,,Policies and procedures manuals,,,,Item,"Publications,Program and policy development records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604499447808,,,,,,,,,,,,,,,,,,,,GRSItem-2909,,No,Public,,,Policies and procedures manuals,,,,,,Policies and procedures that govern the operation and administration of various programs within the organization.,,,No,,,,,,,"Publications,Program and policy development records",,,,,,,,,,,,01676,,,Discontinued,,,,,,,,,,See Publications 1-25 or Policy and Procedure Records 1-70,,,,,,,,,Permanent. Retain until updated. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2909,,,,,,,,,,,,,,,,,,,,Policies and procedures that govern the operation and administration of various programs within the organization.,,,,,,,,Administrative,,,,,,,,,1676,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SG-1-23,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01676,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1676,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,Policies and procedures that govern the operation and administration of various programs within the organization.,,,,Policies and procedures manual,,,,,Policies and procedures that govern the operation and administration of various programs within the organization.,,,,,,,,,,,,,"SG-1-23,GRS-1676,1676,1,Policies and procedures manuals,Policies and procedures manual,Item,Discontinued,Finalized,Policies and procedures that govern the operation and administration of various programs within the organization.,Policies and procedures that govern the operation and administration of various programs within the organization.,Public,Administrative",,,,,,,,,,,,,,,"GRS-1678,GRS-1717",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain until updated. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-23,GRS-1676,1676,1,Policies and procedures manuals,Policies and procedures manual,Item,Discontinued,Finalized,Policies and procedures that govern the operation and administration of various programs within the organization.,Policies and procedures that govern the operation and administration of various programs within the organization.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1676,,,,,,,1676,Policies and procedures that govern the operation and administration of various programs within the organization.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21140,21450",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policies and procedure manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Policies and procedure manuals,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604500496384,,,,,,,,,,,,,,,,,,,,GRSItem-3473,,No,Public,,,Policies and procedure manuals,,,,,,"These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.",,,No,,,,,,,Publications,,,,,,,,,,,,01268,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3473,,,,,,,,,,,,,,,,,,,,"These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.",,,,,,,,Administrative,,,,,,,,,1268,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SD-1-20,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01268,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1268,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These manuals document policies and procedures adopted by the district, department, or school. They establish rules, guidelines, and processes for conducting operations within the district. They include the actual policies and procedures, approval date, organizational charts, and approval signature of school board and/or superintendent.",,,,Policies and procedure manuals,,,,,"These manuals document policies and procedures adopted by the district, department, or school. They establish rules, guidelines, and processes for conducting operations within the district. They include the actual policies and procedures, approval date, organizational charts, and approval signature of school board and/or superintendent.",,,,,,,,,,,,,"SD-1-20,GRS-1268,1268,1,Policies and procedure manuals,Policies and procedure manuals,Item,Discontinued,Finalized,These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.,These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-20,GRS-1268,1268,1,Policies and procedure manuals,Policies and procedure manuals,Item,Discontinued,Finalized,These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.,These manuals document policies and procedures adopted by the district\, department\, or school. They establish rules\, guidelines\, and processes for conducting operations within the district. They include the actual policies and procedures\, approval date\, organizational charts\, and approval signature of school board and/or superintendent.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1268,,,,,,,1268,"These manuals document policies and procedures adopted by the district, department, or school. They establish rules, guidelines, and processes for conducting operations within the district. They include the actual policies and procedures, approval date, organizational charts, and approval signature of school board and/or superintendent.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Strategic plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Strategic plans,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604501544960,,,,,,,,,,,,,,,,,,,,GRSItem-20932,,No,Public,,,Strategic plans,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",,,No,,,,,,,,,,,,,,,,,,,01217,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20932,,,,,,,,,,,,,,,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",,,,,,,,Library,,,,,,,,,1217,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,MUN-25-19,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01217,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1217,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,Strategic plans,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,,,,,,,,,,"MUN-25-19,GRS-1217,1217,1,Strategic plans,Strategic plans,Item,Discontinued,Finalized,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,Public,Library",,,,,,,,,,,,,,,,,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-19,GRS-1217,1217,1,Strategic plans,Strategic plans,Item,Discontinued,Finalized,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1217,,,,,,,1217,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1717,,,,21450,,,,,,,Equal employment opportunity (eeo) program files,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604505739264,,,,,,,,,,,,,,,,,,,,GRSItem-21279,,No,Public,,,Equal employment opportunity (eeo) program files,,,,,,"These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.",,,No,,,,,,,Program and policy development records,,,,,,,,,,,,01452,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,21279,,,,,,,,,,,,,,,,,,,,"These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.",,,,,,,,Human Resources,,,,,,,,,1452,,,,,,,,2025-03-03T16:37:05.454Z,,,,,,,,,SD-14-25,,,,,,,,,,,,,,,,,,2019-01-23T00:00:00Z,,,,01452,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-1452,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-23,,,,,,,,,"These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence, program plans, and reports.",,,,Equal employment opportunity (,,,,,"These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence, program plans, and reports.",,,,,,,,,,,,,"SD-14-25,GRS-1452,1452,2,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.,These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1717,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-25,GRS-1452,1452,2,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.,These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, and reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1452,,,,,,,1452,"These files document the adoption and administration of affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence, program plans, and reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21450,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School newspapers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1678,,,,21140,,,,,,,School newspapers,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604436533248,,,,,,,,,,,,,,,,,,,,GRSItem-2675,,No,Public,,,School newspapers,,,,,,"This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.",,,No,,,,,,,Publications,,,,,,,,,,,,01552,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2675,,,,,,,,,,,,,,,,,,,,"This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.",,,,,,,,Education,,,,,,,,,1552,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-19-44,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01552,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1552,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,School newspapers,,,,,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,,,,,,,,,,"SD-19-44,GRS-1552,1552,1,School newspapers,School newspapers,Item,Discontinued,Finalized,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,Public,Education",,,,,,,,,,,,,,,GRS-1678,,,,,Education,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-19-44,GRS-1552,1552,1,School newspapers,School newspapers,Item,Discontinued,Finalized,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,This is the school newspaper that reports on students\, teachers\, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students\, teachers and other school personnel\, the school\, and may include some coverage of local\, national\, and international events of interest to its readers.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1552,,,,,,,1552,"This is the school newspaper that reports on students, teachers, and school activities. It is compiled by the newspaper staff with the assistance of teacher advisors. Articles and photographs concerning the students, teachers and other school personnel, the school, and may include some coverage of local, national, and international events of interest to its readers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policies and procedures manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Policies and procedures manuals,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604438630401,,,,,,,,,,,,,,,,,,,,GRSItem-2781,,No,Public,,,Policies and procedures manuals,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",,,No,,,,,,,Publications,,,,,,,,,,,,00751,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2781,,,,,,,,,,,,,,,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",,,,,,,,Administrative,,,,,,,,,751,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,MUN-1-16,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00751,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-751,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.",,,,Policies and procedures manual,,,,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.",,,,,,,,,,,,,"MUN-1-16,GRS-751,751,1,Policies and procedures manuals,Policies and procedures manual,Item,Discontinued,Finalized,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-16,GRS-751,751,1,Policies and procedures manuals,Policies and procedures manual,Item,Discontinued,Finalized,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.,These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,751,,,,,,,751,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604440727553,,,,,,,,,,,,,,,,,,,,GRSItem-3143,,No,Public,,,Publications,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,,No,,,,,,,Publications,,,,,,,,,,,,00022,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3143,,,,,,,,,,,,,,,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,,,,,,,Administrative,,,,,,,,,22,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-1-22,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00022,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-22,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the county or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,Publications,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the county or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,"CO-1-22,GRS-22,22,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-22,GRS-22,22,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,22,,,,,,,22,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the county or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Directories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Directories,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604441776128,,,,,,,,,,,,,,,,,,,,GRSItem-3537,,No,Public,,,Directories,,,,,,"These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.",,,No,,,,,,,Publications,,,,,,,,,,,,01251,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3537,,,,,,,,,,,,,,,,,,,,"These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.",,,,,,,,Administrative,,,,,,,,,1251,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-1-3,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01251,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1251,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are directories of all district staff. They include name, district office or school, position title, business address and telephone number. The directories may also include home address and telephone number.",,,,Directories,,,,,"These are directories of all district staff. They include name, district office or school, position title, business address and telephone number. The directories may also include home address and telephone number.",,,,,,,,,,,,,"SD-1-3,GRS-1251,1251,1,Directories,Directories,Item,Discontinued,Finalized,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-3,GRS-1251,1251,1,Directories,Directories,Item,Discontinued,Finalized,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1251,,,,,,,1251,"These are directories of all district staff. They include name, district office or school, position title, business address and telephone number. The directories may also include home address and telephone number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Equal employment opportunity (eeo) program files,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604442824704,,,,,,,,,,,,,,,,,,,,GRSItem-20463,,No,Public,,,Equal employment opportunity (eeo) program files,,,,,,"These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.",,,No,,,,,,,,,,,,,,,,,,,00155,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20463,,,,,,,,,,,,,,,,,,,,"These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.",,,,,,,,Human Resources,,,,,,,,,155,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-8-11,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00155,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-155,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports and may include antidiscrimination committee meeting records and reports.",,,,Equal employment opportunity (,,,,,"These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports and may include antidiscrimination committee meeting records and reports.",,,,,,,,,,,,,"CO-8-11,GRS-155,155,1,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.,These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-8-11,GRS-155,155,1,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.,These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,155,,,,,,,155,"These files document the adoption and administration of county affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports and may include antidiscrimination committee meeting records and reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Strategic plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Strategic plans,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604443873281,,,,,,,,,,,,,,,,,,,,GRSItem-21275,,No,Public,,,Strategic plans,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",,,No,,,,,,,Program and policy development records,,,,,,,,,,,,00522,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,21275,,,,,,,,,,,,,,,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",,,,,,,,Library,,,,,,,,,522,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-24-19,,,,,,,,,,,,,,,,,,2019-01-11T00:00:00Z,,,,00522,,,,,,2018-05-21T00:00:00Z,,,,,,,GRS-522,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-11,,,,,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,Strategic plans,,,,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,,,,,,,,,,"CO-24-19,GRS-522,522,2,Strategic plans,Strategic plans,Item,Discontinued,Finalized,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,Public,Library",,,,,,,,,,,,,,,GRS-1717,,,,,Library,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-24-19,GRS-522,522,2,Strategic plans,Strategic plans,Item,Discontinued,Finalized,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,522,,,,,,,522,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role, plans for the development of various library operations, and goals to achieve the plans.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21450,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Patron assistance publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Patron assistance publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604445970432,,,,,,,,,,,,,,,,,,,,GRSItem-3298,,No,Public,,,Patron assistance publications,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,No,,,,,,,Publications,,,,,,,,,,,,00515,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25.,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,3298,,,,,,,,,,,,,,,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,Library,,,,,,,,,515,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,CO-24-12,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00515,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-515,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,Patron assistance publications,,,,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,"CO-24-12,GRS-515,515,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,,,,,,GRS-1678,,,,,Library,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-24-12,GRS-515,515,1,Patron assistance publications,Patron assistance publications,Item,Discontinued,Finalized,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,515,,,,,,,515,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1678,,,,21140,,,,,,,Publications,,,,Item,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604447019008,,,,,,,,,,,,,,,,,,,,GRSItem-3476,,No,Public,,,Publications,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,,No,,,,,,,Publications,,,,,,,,,,,,01272,,,Discontinued,,,,,,,,,,See state schedule Publications 1-25,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3476,,,,,,,,,,,,,,,,,,,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,,,,,,,Administrative,,,,,,,,,1272,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,SD-1-24,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01272,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1272,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.",,,,Publications,,,,,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,"SD-1-24,GRS-1272,1272,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,,,,,,GRS-1678,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-1-24,GRS-1272,1272,1,Publications,Publications,Item,Discontinued,Finalized,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1272,,,,,,,1272,"These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21140,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) program files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1717,,,,21450,,,,,,,Equal employment opportunity (eeo) program files,,,,Item,Program and policy development records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591604447019009,,,,,,,,,,,,,,,,,,,,GRSItem-20462,,No,Public,,,Equal employment opportunity (eeo) program files,,,,,,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",,,No,,,,,,,,,,,,,,,,,,,00906,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20462,,,,,,,,,,,,,,,,,,,,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",,,,,,,,Human Resources,,,,,,,,,906,,,,,,,,2025-03-03T16:37:05.398Z,,,,,,,,,MUN-9-22,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,00906,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-906,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports, and may include anti-discrimination committee meeting records and reports.",,,,Equal employment opportunity (,,,,,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports, and may include anti-discrimination committee meeting records and reports.",,,,,,,,,,,,,"MUN-9-22,GRS-906,906,1,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.,These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-9-22,GRS-906,906,1,Equal employment opportunity (eeo) program files,Equal employment opportunity (,Item,Discontinued,Finalized,These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.,These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,906,,,,,,,906,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports, and may include anti-discrimination committee meeting records and reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",School handbook,,,,,"Wording ""Creating agency shall transfer preservation copy(ies) to State Archives and access copy(ies) to the State Library."" removed because it""s records management\, not retention.",,,,Yes,0.094103105,,,,,,,,,,,Publications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Publications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"newsletter,bulletin,course catalog,catalog,student,course,website,websites,social media,Facebook,Twitter,Instagram,Pinterest,blog,post,premium book",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1825591516855271424,,,,,,,,,,,,,,,,,,,,GRSItem-21140,,No,Public,,,Publications,,,,,,"Wording ""Creating agency shall transfer preservation copy(ies) to State Archives and access copy(ies) to the State Library."" removed because it""s records management\, not retention.,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,No,,,,,,,,,,,,,,,,,,,01678,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-19,,,,,21140,,,,,,,,,,,SD-22-38,,,,,,,,,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,,,,,,Administrative,,,,,,,,,1678,,,,,,GRS-1637,,2025-03-03T16:35:41.874Z,,,,,,,,,SG-1-25,,,,,,,,,,,,,,,,,,,,,,01678,,,,,,2018-10-30T00:00:00Z,,,,,,,GRS-1678,,,,,,,,,,,,,,,,,,,,,,,,,,2018-10-30,,,,,,,,,"Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,,Publications,,,,,"Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,,,,,,,,,,,"SG-1-25,GRS-1678,1678,1,Publications,Publications,Item,Current,Finalized,Wording ""Creating agency shall transfer preservation copy(ies) to State Archives and access copy(ies) to the State Library."" removed because it""s records management\, not retention.,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).,Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).,Public,newsletter,bulletin,course catalog,catalog,student,course,website,websites,social media,Facebook,Twitter,Instagram,Pinterest,blog,post,premium book,Administrative",,,,21469,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-25,GRS-1678,1678,1,Publications,Publications,Item,Current,Finalized,Wording ""Creating agency shall transfer preservation copy(ies) to State Archives and access copy(ies) to the State Library."" removed because it""s records management\, not retention.,These records have historical value as they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).,Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).,Public,newsletter,bulletin,course catalog,catalog,student,course,website,websites,social media,Facebook,Twitter,Instagram,Pinterest,blog,post,premium book,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1678,,,,,,,1678,"Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,,,,,,,,,,,,,,,"School handbook,SD-22-38,GRS-1637",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Customer request or complaint records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,service,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135156465664,,,,,,,,,,,,,,,,,,,,GRSItem-20603,,No,Public,,,Customer request or complaint records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.",,,No,,,,,,,,,,,,,,,,,,,01783,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,20603,,,,,,,,,,,,,,,,,,,,"These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.",,,,,,,,Facility Management,,,,,,,,,1783,,,,,,,,2025-03-10T20:25:12.489Z,,,,,,,,,SG-6-8,,,,,,,,,,,,,,,,,,,,,,01783,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1783,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-24,,,,,,,,,"These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details, description of the request or problem, and actions taken by the agency.",,,,Customer request or complaint,,,,,"These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details, description of the request or problem, and actions taken by the agency.",,,,,,,,,,,,,"SG-6-8,GRS-1783,1783,2,Customer request or complaint records,Customer request or complaint,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.,These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.,Public,service,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-8,GRS-1783,1783,2,Customer request or complaint records,Customer request or complaint,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.,These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details\, description of the request or problem\, and actions taken by the agency.,Public,service,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1783,,,,,,,1783,"These records document customer complaints or requests for service received and answered by the governmental entity. Information includes requester or complainant details, description of the request or problem, and actions taken by the agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""or until resolution of any litigation\, whichever occurs later"" to 'until resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Complaint files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Complaint files,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135158562816,,,,,,,,,,,,,,,,,,,,GRSItem-20280,,No,Public,,,Complaint files,,,,,,"Retention wording changed from ""or until resolution of any litigation\, whichever occurs later"" to 'until resolution of issue' to meet new language requirements.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,01149,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after or until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20280,,,,,,,,,,,,,,,,,,,,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",,,,,,,,Public Works,,,,,,,,,1149,,,,,,,,2025-03-10T20:25:12.489Z,,,,,,,,,MUN-23-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01149,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1149,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,Complaint files,,,,,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,,,,,,,,,,"MUN-23-3,GRS-1149,1149,1,Complaint files,Complaint files,Item,Discontinued,Finalized,Retention wording changed from ""or until resolution of any litigation\, whichever occurs later"" to 'until resolution of issue' to meet new language requirements.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,Public,Public Works",,,,,,,,,,,,,,,GRS-1783,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after or until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-3,GRS-1149,1149,1,Complaint files,Complaint files,Item,Discontinued,Finalized,Retention wording changed from ""or until resolution of any litigation\, whichever occurs later"" to 'until resolution of issue' to meet new language requirements.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1149,,,,,,,1149,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Complaint files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Complaint files,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135159611392,,,,,,,,,,,,,,,,,,,,GRSItem-20279,,No,Public,,,Complaint files,,,,,,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,00672,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20279,,,,,,,,,,,,,,,,,,,,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",,,,,,,,Public Works,,,,,,,,,672,,,,,,,,2025-03-10T20:25:12.489Z,,,,,,,,,CO-29-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00672,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-672,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,Complaint files,,,,,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,,,,,,,,,,"CO-29-5,GRS-672,672,1,Complaint files,Complaint files,Item,Discontinued,Finalized,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,Public,Public Works",,,,,,,,,,,,,,,GRS-1783,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-5,GRS-672,672,1,Complaint files,Complaint files,Item,Discontinued,Finalized,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,672,,,,,,,672,"These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Environmental health complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Environmental health complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135160659968,,,,,,,,,,,,,,,,,,,,GRSItem-20285,,No,Public,,,Environmental health complaints,,,,,,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,00553,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20285,,,,,,,,,,,,,,,,,,,,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.",,,,,,,,Health,,,,,,,,,553,,,,,,,,2025-03-10T20:25:12.489Z,,,,,,,,,CO-25-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00553,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-553,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality, solid waste, hazardous waste, epidemiology, indoor clean air, infectious waste, swimming pools, schools, vector control, food service, landlords, animals, housing, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date, time, name of persons taking complaint, complainant's name, address, and telephone number; nature of complaint, date investigated, action taken, completion date, and signature of registered environmental health specialist.",,,,Environmental complaints,,,,,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality, solid waste, hazardous waste, epidemiology, indoor clean air, infectious waste, swimming pools, schools, vector control, food service, landlords, animals, housing, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date, time, name of persons taking complaint, complainant's name, address, and telephone number; nature of complaint, date investigated, action taken, completion date, and signature of registered environmental health specialist.",,,,,,,,,,,,,"CO-25-31,GRS-553,553,1,Environmental health complaints,Environmental complaints,Item,Discontinued,Finalized,These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.,These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.,Public,Health",,,,,,,,,,,,,,,GRS-1783,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-31,GRS-553,553,1,Environmental health complaints,Environmental complaints,Item,Discontinued,Finalized,These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.,These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,553,,,,,,,553,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality, solid waste, hazardous waste, epidemiology, indoor clean air, infectious waste, swimming pools, schools, vector control, food service, landlords, animals, housing, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date, time, name of persons taking complaint, complainant's name, address, and telephone number; nature of complaint, date investigated, action taken, completion date, and signature of registered environmental health specialist.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,Retention wording 'after resolution of complaint' changed to 'resolution of issue' to meet new language requirements.?????,,,,,0.094103105,,,,,,,,,,,Maintenance complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Maintenance complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135162757120,,,,,,,,,,,,,,,,,,,,GRSItem-20289,,No,Public,,,Maintenance complaints,,,,,,"Retention wording 'after resolution of complaint' changed to 'resolution of issue' to meet new language requirements.?????,These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,01030,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20289,,,,,,,,,,,,,,,,,,,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,Parks and Recreation,,,,,,,,,1030,,,,,,,,2025-03-10T20:25:12.489Z,,,,,,,,,MUN-19-2,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01030,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1030,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, telephone, and address of requesting person; type of request; and comments of foreman handling request.",,,,Maintenance complaints,,,,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, telephone, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,,,,,,"MUN-19-2,GRS-1030,1030,1,Maintenance complaints,Maintenance complaints,Item,Discontinued,Finalized,Retention wording 'after resolution of complaint' changed to 'resolution of issue' to meet new language requirements.?????,These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.,These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1783,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-19-2,GRS-1030,1030,1,Maintenance complaints,Maintenance complaints,Item,Discontinued,Finalized,Retention wording 'after resolution of complaint' changed to 'resolution of issue' to meet new language requirements.?????,These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.,These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1030,,,,,,,1030,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, telephone, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,Retention changed from 'after date of resolution' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Complaint files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Complaint files,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135201554432,,,,,,,,,,,,,,,,,,,,GRSItem-20281,,No,Public,,,Complaint files,,,,,,"Retention changed from 'after date of resolution' to 'resolution of issue' to meet new language requirements.,These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,01115,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20281,,,,,,,,,,,,,,,,,,,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",,,,,,,,Public Utilities,,,,,,,,,1115,,,,,,,,2025-03-10T20:25:12.531Z,,,,,,,,,MUN-22-7,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01115,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1115,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint, results of investigation, meter sheets, and method of resolution.",,,,Complaint files,,,,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint, results of investigation, meter sheets, and method of resolution.",,,,,,,,,,,,,"MUN-22-7,GRS-1115,1115,1,Complaint files,Complaint files,Item,Discontinued,Finalized,Retention changed from 'after date of resolution' to 'resolution of issue' to meet new language requirements.,These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.,These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-1783,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-7,GRS-1115,1115,1,Complaint files,Complaint files,Item,Discontinued,Finalized,Retention changed from 'after date of resolution' to 'resolution of issue' to meet new language requirements.,These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.,These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1115,,,,,,,1115,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint, results of investigation, meter sheets, and method of resolution.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Library complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135202603008,,,,,,,,,,,,,,,,,,,,GRSItem-20283,,No,Public,,,Library complaints,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,01206,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20283,,,,,,,,,,,,,,,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",,,,,,,,Library,,,,,,,,,1206,,,,,,,,2025-03-10T20:25:12.531Z,,,,,,,,,MUN-25-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01206,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1206,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,Library complaints,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,,,,,,,,,,"MUN-25-8,GRS-1206,1206,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,Public,Library",,,,,,,,,,,,,,,GRS-1783,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-8,GRS-1206,1206,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1206,,,,,,,1206,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Library complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135226720256,,,,,,,,,,,,,,,,,,,,GRSItem-20284,,No,Public,,,Library complaints,,,,,,"These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,01424,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20284,,,,,,,,,,,,,,,,,,,,"These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.",,,,,,,,Library,,,,,,,,,1424,,,,,,,,2025-03-10T20:25:12.556Z,,,,,,,,,SD-13-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01424,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1424,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document complaints received and actions taken concerning library services, including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence.",,,,Library complaints,,,,,"These records document complaints received and actions taken concerning library services, including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence.",,,,,,,,,,,,,"SD-13-4,GRS-1424,1424,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.,These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.,Public,Library",,,,,,,,,,,,,,,GRS-1783,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-4,GRS-1424,1424,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.,These records document complaints received and actions taken concerning library services\, including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1424,,,,,,,1424,"These records document complaints received and actions taken concerning library services, including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Library complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135286489088,,,,,,,,,,,,,,,,,,,,GRSItem-20282,,No,Public,,,Library complaints,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,00512,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after after resolution, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20282,,,,,,,,,,,,,,,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",,,,,,,,Library,,,,,,,,,512,,,,,,,,2025-03-10T20:25:12.613Z,,,,,,,,,CO-24-9,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00512,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-512,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,Library complaints,,,,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,,,,,,,,,,"CO-24-9,GRS-512,512,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,Public,Library",,,,,,,,,,,,,,,GRS-1783,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after after resolution, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-9,GRS-512,512,1,Library complaints,Library complaints,Item,Discontinued,Finalized,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,512,,,,,,,512,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name, address, and telephone number, date, explanation of complaint, and related correspondence,",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Indoor clean air act complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Indoor clean air act complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135288586240,,,,,,,,,,,,,,,,,,,,GRSItem-20286,,No,Public,,,Indoor clean air act complaints,,,,,,"These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,00572,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20286,,,,,,,,,,,,,,,,,,,,"These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.",,,,,,,,Health,,,,,,,,,572,,,,,,,,2025-03-10T20:25:12.613Z,,,,,,,,,CO-25-50,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00572,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-572,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These forms record complaints received for individuals smoking in public buildings. They include date and time; name, sex, address, birthdate, location of complainant; violator's name and signature; and violator's name.",,,,Indoor clean air act complaint,,,,,"These forms record complaints received for individuals smoking in public buildings. They include date and time; name, sex, address, birthdate, location of complainant; violator's name and signature; and violator's name.",,,,,,,,,,,,,"CO-25-50,GRS-572,572,1,Indoor clean air act complaints,Indoor clean air act complaint,Item,Discontinued,Finalized,These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.,These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.,Public,Health",,,,,,,,,,,,,,,GRS-1783,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-50,GRS-572,572,1,Indoor clean air act complaints,Indoor clean air act complaint,Item,Discontinued,Finalized,These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.,These forms record complaints received for individuals smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complainant; violator's name and signature; and violator's name.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,572,,,,,,,572,"These forms record complaints received for individuals smoking in public buildings. They include date and time; name, sex, address, birthdate, location of complainant; violator's name and signature; and violator's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Maintenance complaints,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1783,,,,20603,,,,,,,Maintenance complaints,,,,Item,Customer request or complaint records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826240135288586241,,,,,,,,,,,,,,,,,,,,GRSItem-20288,,No,Public,,,Maintenance complaints,,,,,,"These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.",,,No,,,,,,,Customer request or complaint records,,,,,,,,,,,,00641,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20288,,,,,,,,,,,,,,,,,,,,"These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,Parks and Recreation,,,,,,,,,641,,,,,,,,2025-03-10T20:25:12.613Z,,,,,,,,,CO-27-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00641,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-641,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, phone, and address of requesting person; type of request; and comments of foreman handling request.",,,,Maintenance complaints,,,,,"These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, phone, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,,,,,,"CO-27-6,GRS-641,641,1,Maintenance complaints,Maintenance complaints,Item,Discontinued,Finalized,These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.,These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1783,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-27-6,GRS-641,641,1,Maintenance complaints,Maintenance complaints,Item,Discontinued,Finalized,These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.,These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, phone\, and address of requesting person; type of request; and comments of foreman handling request.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,641,,,,,,,641,"These files contain a record of complaints or requests received from the general public concerning county parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, phone, and address of requesting person; type of request; and comments of foreman handling request.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20603,,,,,,Inactive,
"",Jail visitors list,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Secure area access logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Secure area access logs,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,bag check,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826425715905527808,,,,,,,,,,,,,,,,,,,,GRSItem-21393,,No,Private,,,Secure area access logs,,,,,,",Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.",,,No,,,,,,,,,,,,,,,,,,,02020,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21393,,,,,,,,,,,CO-16-35,,,,,,,,,"Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.",,,,,,,,Security Services,,,,,,,,,2020,,,,,,GRS-351,,2025-03-12T21:34:56.083Z,,,,,,,,,SG-16-16,,,,,,,,,,,,,,,,,,,,,,02020,,,,,,2019-09-03T00:00:00Z,,,,,,,GRS-2020,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-03,,,,,,,,,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to secure areas in government offices and facilities, including jails.",,,,Secure area access logs,,,,,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to secure areas in government offices and facilities, including jails.",,,,,,,,,,,,,"SG-16-16,GRS-2020,2020,2,Secure area access logs,Secure area access logs,Item,Current,Finalized,,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.,Private,bag check,Security Services",,,,21394,,,,,,,,,,,,,,,,Security Services,,Appraisal Committee,,,,,2,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-16,GRS-2020,2020,2,Secure area access logs,Secure area access logs,Item,Current,Finalized,,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.,Registers or logs used to record names of outside contractors\, service personnel\, visitors\, and employees admitted to secure areas in government offices and facilities\, including jails.,Private,bag check,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2020,,,,,,,2020,"Registers or logs used to record names of outside contractors, service personnel, visitors, and employees admitted to secure areas in government offices and facilities, including jails.",,,,,,,,,,,,,,,,,"Jail visitors list,CO-16-35,GRS-351",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Jail visitors list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-2020,,,,21393,,,,,,,Jail visitors list,,,,Item,Secure area access logs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826425716022968320,,,,,,,,,,,,,,,,,,,,GRSItem-21394,,No,Private,,,Jail visitors list,,,,,,"These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.",,,No,,,,,,,Secure area access logs,,,,,,,,,,,,00351,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21394,,,,,,,,,,,,,,,,,,,,"These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.",,,,,,,,Law Enforcement,,,,,,,,,351,,,,,,,,2025-03-12T21:34:56.195Z,,,,,,,,,CO-16-35,,,,,,,,,,,,,,,,,,2019-09-03T00:00:00Z,,,,00351,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-351,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-03,,,,,,,,,"These are a daily lists of all visitors to jail facilities. They include the date, time, visitors names, and name of inmate visited.",,,,Jail visitors list,,,,,"These are a daily lists of all visitors to jail facilities. They include the date, time, visitors names, and name of inmate visited.",,,,,,,,,,,,,"CO-16-35,GRS-351,351,1,Jail visitors list,Jail visitors list,Item,Discontinued,Finalized,These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.,These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-2020,,,,,Law Enforcement,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-35,GRS-351,351,1,Jail visitors list,Jail visitors list,Item,Discontinued,Finalized,These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.,These are a daily lists of all visitors to jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,351,,,,,,,351,"These are a daily lists of all visitors to jail facilities. They include the date, time, visitors names, and name of inmate visited.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21393,,,,,,Inactive,
"","Formal legal opinions,Opinions",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Formal opinion records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Formal opinion records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826857142980706304,,,,,,,,,,,,,,,,,,,,GRSItem-1722,,No,Public,,,Formal opinion records,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",,,No,,,,,,,,,,,,,,,,,,,01722,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,1722,,,,,,,,,,,"MUN-15-4,CO-12-7",,,,,,,,,"These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",,,,,,,,Administrative,,,,,,,,,1722,,,,,,"GRS-981,GRS-224",,2025-03-17T15:52:17.003Z,,,,,,,,,SG-1-75,,,,,,,,,,,,,,,,,,,,,,01722,,,,,,2015-06-01T00:00:00Z,,,,,,,GRS-1722,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,,,,,"These are the formal legal opinions researched, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",,,,Formal opinion records,,,,,"These are the formal legal opinions researched, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",,,,,,,,,,,,,"SG-1-75,GRS-1722,1722,Formal opinion records,Formal opinion records,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.,These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.,Public,Administrative",,,,"2854,3168",,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-75,GRS-1722,1722,Formal opinion records,Formal opinion records,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.,These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1722,,,,,,,1722,"These are the formal legal opinions researched, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",,,,,,,,,,,,,,,,,"Formal legal opinions,Opinions,MUN-15-4,CO-12-7,GRS-981,GRS-224",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Petition signature records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,Petition signature records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826503863088185344,,,,,,,,,,,,,,,,,,,,GRSItem-1729,,No,,,,Petition signature records,,,,,,"Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.",,,No,,,,,,,,,,,,,,,,,,,01729,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-07-01,,,,,1729,,,,,,,,,,,,,,,,,,,,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,,,,,,,,Administrative,,,,,,,,,1729,,,,,,,,2025-03-13T18:17:03.044Z,,,,,,,,,SG-1-82,,,,,,,,,,,,,,,,,,,,,,01729,,,,,,2016-07-01T00:00:00Z,,,,,,,GRS-1729,,,,,,,,,,,,,,,,,,,,,,,,,,2016-07-01,,,,,,,,,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,,,,Petition signature records,,,,,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,,,,,,,,,,,,,"SG-1-82,GRS-1729,1729,Petition signature records,Petition signature records,Item,Current,Finalized,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,,,,,,,,"Retain for 22 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-82,GRS-1729,1729,Petition signature records,Petition signature records,Item,Current,Finalized,Retention is based on Utah Code 20A-4-202 (2)(b)(2018).,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1729,,,,,,,1729,These records are petition signature sheets signed by individuals wishing to add a candidate or initiatives to the election ballot. Signatures are verified to determine whether petitioners are registered voters.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Formal legal opinions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, historical, and/or legal value(s).",,,,,,,GRS-1722,,,,1722,,,,,,,Formal legal opinions,,,,Item,Formal opinion records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826857147070152704,,,,,,,,,,,,,,,,,,,,GRSItem-2854,,No,Public,,,Formal legal opinions,,,,,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,No,,,,,,,Formal opinion records,,,,,,,,,,,,00981,,,Discontinued,,,,,,,,,,See state schedule Formal Opinion Records 1-75,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,2854,,,,,,,,,,,,,,,,,,,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,,,,,,Attorney,,,,,,,,,981,,,,,,,,2025-03-17T15:52:20.904Z,,,,,,,,,MUN-15-4,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00981,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-981,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,Formal legal opinions,,,,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,"MUN-15-4,GRS-981,981,1,Formal legal opinions,Formal legal opinions,Item,Discontinued,Finalized,These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,,,,,,GRS-1722,,,,,Attorney,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-15-4,GRS-981,981,1,Formal legal opinions,Formal legal opinions,Item,Discontinued,Finalized,These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,981,,,,,,,981,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1722,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Opinions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, historical, and/or legal value(s).",,,,,,,GRS-1722,,,,1722,,,,,,,Opinions,,,,Item,Formal opinion records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826857147214856192,,,,,,,,,,,,,,,,,,,,GRSItem-3168,,No,Public,,,Opinions,,,,,,"These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,No,,,,,,,Formal opinion records,,,,,,,,,,,,00224,,,Discontinued,,,,,,,,,,See state schedule Formal Opinion Records 1-75,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,3168,,,,,,,,,,,,,,,,,,,,"These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.",,,,,,,,Attorney,,,,,,,,,224,,,,,,,,2025-03-17T15:52:21.042Z,,,,,,,,,CO-12-7,,,,,,,,,,,,,,,,,,2015-06-11T00:00:00Z,,,,00224,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-224,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-12,,,,,,,,,"These are the formal legal opinions written by county attorneys in response to requests received from ""county, district, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion, advice or opinion, and name of requesting office or department.",,,,Opinions,,,,,"These are the formal legal opinions written by county attorneys in response to requests received from ""county, district, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,"CO-12-7,GRS-224,224,1,Opinions,Opinions,Item,Discontinued,Finalized,These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,,,,,,GRS-1722,,,,,Attorney,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-12-7,GRS-224,224,1,Opinions,Opinions,Item,Discontinued,Finalized,These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.,These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion\, advice or opinion\, and name of requesting office or department.,Public,Attorney",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Attorney,224,,,,,,,224,"These are the formal legal opinions written by county attorneys in response to requests received from ""county, district, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(7)(c) (2002)). They show date of opinion, advice or opinion, and name of requesting office or department.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1722,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""administrative need ends"" to ""resolution of issue"".",,,,Yes,0.094103105,,,,,,,,,,,Program and project analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Program and project analysis records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"program audit,customer survey,Research Data,Data,Statistic,data",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826951121299570688,,,,,,,,,,,,,,,,,,,,GRSItem-21286,,No,Public,,,Program and project analysis records,,,,,,"Retention wording changed from ""administrative need ends"" to ""resolution of issue"".,These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01277,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21286,,,,,,,,,,,,,,,,,,,,"These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.",,,,,,,,Administrative,,,,,,,,,1277,,,,,,,,2025-03-18T16:46:01.713Z,,,,,,,,,SD-1-29,,,,,,,,,,,,,,,,,,,,,,01277,,,,,,2019-02-20T00:00:00Z,,,,,,,GRS-1277,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-20,,,,,,,,,"These records document research studies, program analyses, project assessments, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers, correspondence, findings, recommendations, and related records. The final reports are not included in this schedule.",,,,Program and project analysis,,,,,"These records document research studies, program analyses, project assessments, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers, correspondence, findings, recommendations, and related records. The final reports are not included in this schedule.",,,,,,,,,,,,,"SD-1-29,GRS-1277,1277,1,Program and project analysis records,Program and project analysis,Item,Current,Finalized,Retention wording changed from ""administrative need ends"" to ""resolution of issue"".,These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.,These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.,Public,program audit,customer survey,Research Data,Data,Statistic,data,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-29,GRS-1277,1277,1,Program and project analysis records,Program and project analysis,Item,Current,Finalized,Retention wording changed from ""administrative need ends"" to ""resolution of issue"".,These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.,These records document research studies\, program analyses\, project assessments\, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers\, correspondence\, findings\, recommendations\, and related records. The final reports are not included in this schedule.,Public,program audit,customer survey,Research Data,Data,Statistic,data,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1277,,,,,,,1277,"These records document research studies, program analyses, project assessments, etc. conducted by or on behalf of governmental entities in order to inform decisions regarding proposed or existing programs or projects. Information includes working papers, correspondence, findings, recommendations, and related records. The final reports are not included in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Birth registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Birth registers,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516660891648,,,,,,,,,,,,,,,,,,,,GRSItem-3054,,No,Public,,,Birth registers,,,,,,"These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD,This schedule is now obsolete",,,No,,,,,,,Vital records,,,,,,,,,,,,00247,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3054,,,,,,,,,,,,,,,,,,,,"These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD",,,,,,,,Clerk,,,,,,,,,247,,,,,,,,2025-03-18T21:06:37.547Z,,,,,,,,,CO-14-4,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00247,,,,,This schedule is now obsolete,1991-03-01T00:00:00Z,,,,,,,GRS-247,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD",,,,Birth registers,,,,,"These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD",,,,,,,,,,,,,"CO-14-4,GRS-247,247,1,Birth registers,Birth registers,Item,Discontinued,Finalized,These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD,This schedule is now obsolete,These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD,Public,Clerk",,,,,,,,,,,,,,,GRS-285,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-4,GRS-247,247,1,Birth registers,Birth registers,Item,Discontinued,Finalized,These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD,This schedule is now obsolete,These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,247,,,,,,,247,"These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Father's paternity acknowledgement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Father's paternity acknowledgement,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,parent,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516676620288,,,,,,,,,,,,,,,,,,,,GRSItem-21131,,No,Private,,,Father's paternity acknowledgement,,,,,,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.",,,No,,,,,,,Vital records,,,,,,,,,,,,00558,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21131,,,,,,,,,,,,,,,,,,,,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.",,,,,,,,Health,,,,,,,,,558,,,,,,,,2025-03-18T21:06:37.563Z,,,,,,,,,CO-25-36,,,,,,,,,,,,,,,,,,2018-08-29T00:00:00Z,,,,00558,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-558,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-29,,,,,,,,,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name, birth date and place, mother's name and address, father's name and address, and a notarized signed statement acknowledging child's paternity.",,,,Father's paternity acknowledge,,,,,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name, birth date and place, mother's name and address, father's name and address, and a notarized signed statement acknowledging child's paternity.",,,,,,,,,,,,,"CO-25-36,GRS-558,558,1,Father's paternity acknowledgement,Father's paternity acknowledge,Item,Discontinued,Finalized,This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.,This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.,Private,parent,Health",,,,,,,,,,,,,,,GRS-285,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-36,GRS-558,558,1,Father's paternity acknowledgement,Father's paternity acknowledge,Item,Discontinued,Finalized,This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.,This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.,Private,parent,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,558,,,,,,,558,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name, birth date and place, mother's name and address, father's name and address, and a notarized signed statement acknowledging child's paternity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Marriage license register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Marriage license register,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516678717440,,,,,,,,,,,,,,,,,,,,GRSItem-3060,,No,Public,,,Marriage license register,,,,,,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",,,No,,,,,,,Vital records,,,,,,,,,,,,00269,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3060,,,,,,,,,,,,,,,,,,,,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",,,,,,,,Clerk,,,,,,,,,269,,,,,,,,2025-03-18T21:06:37.563Z,,,,,,,,,CO-14-26,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00269,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-269,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month, date, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",,,,Marriage license register,,,,,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month, date, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",,,,,,,,,,,,,"CO-14-26,GRS-269,269,1,Marriage license register,Marriage license register,Item,Discontinued,Finalized,This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).,This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).,Public,Clerk",,,,,,,,,,,,,,,GRS-285,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-26,GRS-269,269,1,Marriage license register,Marriage license register,Item,Discontinued,Finalized,This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).,This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,269,,,,,,,269,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(2001)). The register usually contains the following information: certificate number; month, date, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Fetal death certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Fetal death certificates,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516682911744,,,,,,,,,,,,,,,,,,,,GRSItem-3401,,No,Exempt,,,Fetal death certificates,,,,,,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",,,No,,,,,,,Vital records,,,,,,,,,,,,00621,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3401,,,,,,,,,,,,,,,,,,,,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",,,,,,,,Health,,,,,,,,,621,,,,,,,,2025-03-18T21:06:37.569Z,,,,,,,,,CO-25-99,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00621,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-621,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers, fetus' name and sex, delivery date and time, delivery place, delivery location (city, county), residence (state, county, city, location, address, zip code), race, parent information, pregnancy history, cause of death, attendant's name and signature, disposition of fetus, date, registrar's signature, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",,,,Fetal death certificates,,,,,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers, fetus' name and sex, delivery date and time, delivery place, delivery location (city, county), residence (state, county, city, location, address, zip code), race, parent information, pregnancy history, cause of death, attendant's name and signature, disposition of fetus, date, registrar's signature, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",,,,,,,,,,,,,"CO-25-99,GRS-621,621,1,Fetal death certificates,Fetal death certificates,Item,Discontinued,Finalized,These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.,These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.,Exempt,Health",,,,,,,,,,,,,,,GRS-285,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-25-99,GRS-621,621,1,Fetal death certificates,Fetal death certificates,Item,Discontinued,Finalized,These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.,These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,621,,,,,,,621,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1995). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1995). The certificate includes local and state file numbers, fetus' name and sex, delivery date and time, delivery place, delivery location (city, county), residence (state, county, city, location, address, zip code), race, parent information, pregnancy history, cause of death, attendant's name and signature, disposition of fetus, date, registrar's signature, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Death registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Death registers,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516769943552,,,,,,,,,,,,,,,,,,,,GRSItem-3055,,No,Public,,,Death registers,,,,,,"These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD,This schedule is now obsolete",,,No,,,,,,,Vital records,,,,,,,,,,,,00255,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3055,,,,,,,,,,,,,,,,,,,,"These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,,,,,,,Clerk,,,,,,,,,255,,,,,,,,2025-03-18T21:06:37.652Z,,,,,,,,,CO-14-12,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00255,,,,,This schedule is now obsolete,1991-03-01T00:00:00Z,,,,,,,GRS-255,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905, the county clerk was required ""to keep separate registers, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,,,Death registers,,,,,"These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905, the county clerk was required ""to keep separate registers, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,,,,,,,,,,,,"CO-14-12,GRS-255,255,1,Death registers,Death registers,Item,Discontinued,Finalized,These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD,This schedule is now obsolete,These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD,Public,Clerk",,,,,,,,,,,,,,,GRS-285,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-12,GRS-255,255,1,Death registers,Death registers,Item,Discontinued,Finalized,These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD,This schedule is now obsolete,These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,255,,,,,,,255,"These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905, the county clerk was required ""to keep separate registers, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Marriage license applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Marriage license applications,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516772040704,,,,,,,,,,,,,,,,,,,,GRSItem-3057,,No,Exempt,,,Marriage license applications,,,,,,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",,,No,,,,,,,Vital records,,,,,,,,,,,,00267,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3057,,,,,,,,,,,,,,,,,,,,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",,,,,,,,Clerk,,,,,,,,,267,,,,,,,,2025-03-18T21:06:37.652Z,,,,,,,,,CO-14-24,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00267,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-267,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), and the distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",,,,Marriage license applications,,,,,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), and the distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",,,,,,,,,,,,,"CO-14-24,GRS-267,267,1,Marriage license applications,Marriage license applications,Item,Discontinued,Finalized,These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).,These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).,Exempt,Clerk",,,,,,,,,,,,,,,GRS-285,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-24,GRS-267,267,1,Marriage license applications,Marriage license applications,Item,Discontinued,Finalized,These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).,These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).,Exempt,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,267,,,,,,,267,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), and the distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Birth certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Birth certificates,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516774137856,,,,,,,,,,,,,,,,,,,,GRSItem-3265,,No,Exempt,,,Birth certificates,,,,,,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",,,No,,,,,,,Vital records,,,,,,,,,,,,00525,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,3265,,,,,,,,,,,,,,,,,,,,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",,,,,,,,Health,,,,,,,,,525,,,,,,,,2025-03-18T21:06:37.652Z,,,,,,,,,CO-25-3,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00525,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-525,,,,,,,,,,,,,,,,,,,,,,,,,,2017-02-03,,,,,,,,,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name, place of birth, date of birth, sex, and if child part of multiple birth; the parents' name, race, age, birthplace, occupation, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",,,,Birth certificates,,,,,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name, place of birth, date of birth, sex, and if child part of multiple birth; the parents' name, race, age, birthplace, occupation, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",,,,,,,,,,,,,"CO-25-3,GRS-525,525,1,Birth certificates,Birth certificates,Item,Discontinued,Finalized,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,Exempt,Health",,,,,,,,,,,,,,,GRS-285,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-3,GRS-525,525,1,Birth certificates,Birth certificates,Item,Discontinued,Finalized,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,525,,,,,,,525,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name, place of birth, date of birth, sex, and if child part of multiple birth; the parents' name, race, age, birthplace, occupation, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Marriage licenses,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Marriage licenses,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516876898304,,,,,,,,,,,,,,,,,,,,GRSItem-3058,,No,Public,,,Marriage licenses,,,,,,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",,,No,,,,,,,Vital records,,,,,,,,,,,,00268,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3058,,,,,,,,,,,,,,,,,,,,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",,,,,,,,Clerk,,,,,,,,,268,,,,,,,,2025-03-18T21:06:37.754Z,,,,,,,,,CO-14-25,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00268,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-268,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.",,,,Marriage licenses,,,,,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.",,,,,,,,,,,,,"CO-14-25,GRS-268,268,1,Marriage licenses,Marriage licenses,Item,Discontinued,Finalized,These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.,These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.,Public,Clerk",,,,,,,,,,,,,,,GRS-285,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-25,GRS-268,268,1,Marriage licenses,Marriage licenses,Item,Discontinued,Finalized,These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.,These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,268,,,,,,,268,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Vital records,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516878995456,,,,,,,,,,,,,,,,,,,,GRSItem-20938,,No,Private,,,Vital records,,,,,,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,,No,,,,,,,Vital records,,,,,,,,,,,,01719,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-01,,,,,20938,,,,,,,,,,,,,,,,,,,,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,,,,,,,Administrative,,,,,,,,,1719,,,,,,,,2025-03-18T21:06:37.754Z,,,,,,,,,SG-1-72,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01719,,,,,,2015-02-01T00:00:00Z,,,,,,,GRS-1719,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,Vital records,,,,,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,,,,,,,,,,"SG-1-72,GRS-1719,1719,1,Vital records,Vital records,Item,Discontinued,Finalized,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,Private,Administrative",,,,,,,,,,,,,,,GRS-285,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-72,GRS-1719,1719,1,Vital records,Vital records,Item,Discontinued,Finalized,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,Private,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1719,,,,,,,1719,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Death certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-285,,,,21130,,,,,,,Death certificates,,,,Item,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967516911501312,,,,,,,,,,,,,,,,,,,,GRSItem-3266,,No,Exempt,,,Death certificates,,,,,,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,,No,,,,,,,Vital records,,,,,,,,,,,,00546,,,Discontinued,,,,,,,,,,See county schedule Vital Records 14-42 or state schedule Vital Records 1-72,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3266,,,,,,,,,,,,,,,,,,,,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,,,,,,,Health,,,,,,,,,546,,,,,,,,2025-03-18T21:06:37.787Z,,,,,,,,,CO-25-24,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00546,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-546,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name, gender, date of birth, race, age, county of death, address, birth place, citizenship, marital status, name of spouse, social security number, occupation, and parents' names; cause of death; if an autopsy was taken; if accident, suicide, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,,,Death certificates,,,,,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name, gender, date of birth, race, age, county of death, address, birth place, citizenship, marital status, name of spouse, social security number, occupation, and parents' names; cause of death; if an autopsy was taken; if accident, suicide, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,,,,,,,,,,,,"CO-25-24,GRS-546,546,1,Death certificates,Death certificates,Item,Discontinued,Finalized,These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.,These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.,Exempt,Health",,,,,,,,,,,,,,,GRS-285,,,,,Health,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-24,GRS-546,546,1,Death certificates,Death certificates,Item,Discontinued,Finalized,These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.,These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,546,,,,,,,546,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name, gender, date of birth, race, age, county of death, address, birth place, citizenship, marital status, name of spouse, social security number, occupation, and parents' names; cause of death; if an autopsy was taken; if accident, suicide, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21130,,,,,,Inactive,
"",Father's paternity acknowledgement,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Vital records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Vital records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1826967497879846912,,,,,,,,,,,,,,,,,,,,GRSItem-21130,,No,Private,,,Vital records,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,,No,,,,,,,,,,,,,,,,,,,00285,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-01,,,,,21130,,,,,,,,,,,CO-25-36,,,,,,,,,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,,,,,,,Clerk,,,,,,,,,285,,,,,,GRS-558,,2025-03-18T21:06:19.636Z,,,,,,,,,CO-14-42,,,,,,,,,,,,,,,,,,,,,,00285,,,,,,2018-08-29T00:00:00Z,,,,,,,GRS-285,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-29,,,,,,,,,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,Vital records,,,,,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,,,,,,,,,,"CO-14-42,GRS-285,285,2,Vital records,Vital records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,Private,Clerk",,,,21131,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-42,GRS-285,285,2,Vital records,Vital records,Item,Current,Finalized,These records have historical value based on their importance for documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.,Private,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,285,,,,,,,285,"These records document ""birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.",,,,,,,,,,,,,,,,,"Father's paternity acknowledgement,CO-25-36,GRS-558",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building permit files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-439,GRS-1724",,,,"21334,21421",,,,,,,Building permit files,,,,Item,"Building permit indexes,Permit and licensing records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966350209024,,,,,,,,,,,,,,,,,,,,GRSItem-20896,,No,Public,,,Building permit files,,,,,,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",,,No,,,,,,,"Building permit indexes,Permit and licensing records",,,,,,,,,,,,00990,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20896,,,,,,,,,,,,,,,,,,,,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",,,,,,,,Building Inspection,,,,,,,,,990,,,,,,,,2025-03-24T15:14:50.724Z,,,,,,,,,MUN-16-2,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,00990,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-990,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.",,,,Building permit files,,,,,"These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.",,,,,,,,,,,,,"MUN-16-2,GRS-990,990,1,Building permit files,Building permit files,Item,Discontinued,Finalized,These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.,These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.,Public,Building Inspection",,,,,,,,,,,,,,,"GRS-439,GRS-1724",,,,,Building Inspection,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-16-2,GRS-990,990,1,Building permit files,Building permit files,Item,Discontinued,Finalized,These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.,These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,990,,,,,,,990,"These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21334,21421",,,,,,Inactive,
"",Building permit files,,,,,"This schedules does? not include the permanent 'License Register' (MUN 6-4) or Building Permits. This schedule also does not include licenses issued by the Division of Occupational Licensing.,Retention wording changed from 'until renewed or 3 years after expired' to '3 years after expiration of license or permit' to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Permit and licensing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"permit,Business license applications,business license",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966742376448,,,,,,,,,,,,,,,,,,,,GRSItem-21421,,No,Public,,,Permit and licensing records,,,,,,"This schedules does? not include the permanent 'License Register' (MUN 6-4) or Building Permits. This schedule also does not include licenses issued by the Division of Occupational Licensing.,Retention wording changed from 'until renewed or 3 years after expired' to '3 years after expiration of license or permit' to meet new language requirements.,,These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.",,,No,,,,,,,,,,,,,,,,,,,01724,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,21421,,,,,,,,,,,MUN-16-2,,,,,,,,,"These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.",,,,,,,,Administrative,,,,,,,,,1724,,,,,,GRS-990,,2025-03-24T15:14:51.098Z,,,,,,,,,SG-1-77,,,,,,,,,,,,,,,,,,,,,,01724,,,,,,2019-10-29T00:00:00Z,,,,,,,GRS-1724,,,,,,,,,,,,,,,,,,,,,,,,,,2020-01-17,,,,,,,,,"These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications, certificates, registrations, permits, licenses, and related records. Indexes of building and business permits are historical and follow other general retention schedules.",,,,Permit and licensing records,,,,,"These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications, certificates, registrations, permits, licenses, and related records. Indexes of building and business permits are historical and follow other general retention schedules.",,,,,,,,,,,,,"SG-1-77,GRS-1724,1724,5,Permit and licensing records,Permit and licensing records,Item,Current,Finalized,This schedules does? not include the permanent 'License Register' (MUN 6-4) or Building Permits. This schedule also does not include licenses issued by the Division of Occupational Licensing.,Retention wording changed from 'until renewed or 3 years after expired' to '3 years after expiration of license or permit' to meet new language requirements.,,These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.,These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.,Public,permit,Business license applications,business license,Administrative",,,,20896,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,5,,,,,,,"Retain for 3 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-77,GRS-1724,1724,5,Permit and licensing records,Permit and licensing records,Item,Current,Finalized,This schedules does? not include the permanent 'License Register' (MUN 6-4) or Building Permits. This schedule also does not include licenses issued by the Division of Occupational Licensing.,Retention wording changed from 'until renewed or 3 years after expired' to '3 years after expiration of license or permit' to meet new language requirements.,,These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.,These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications\, certificates\, registrations\, permits\, licenses\, and related records. Indexes of building and business permits are historical and follow other general retention schedules.,Public,permit,Business license applications,business license,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1724,,,,,,,1724,"These records document individuals and businesses given permission to build or work within the consenting government's jurisdiction. Records include applications, certificates, registrations, permits, licenses, and related records. Indexes of building and business permits are historical and follow other general retention schedules.",,,,,,,,,,,,,,,,,"Building permit files,MUN-16-2,GRS-990",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,Retention wording 'after completion of application' removed to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Beer license application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Beer license application files,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 32A-10-205 Repealed 07/01/11 General Session,,,,,,1827488966745522176,,,,,,,,,,,,,,,,,,,,GRSItem-2821,,No,Public,,,Beer license application files,,,,,,"Retention wording 'after completion of application' removed to meet new language requirements.,These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).,UCA 32A-10-205 Repealed 07/01/11 General Session",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00842,,,Discontinued,,,,,,,,,,This schedule now falls under Permit and Licensing Records SG 1-77.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2821,,,,,,,,,,,,,,,,,,,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",,,,,,,,Business Services,,,,,,,,,842,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,MUN-6-1,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00842,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-842,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",,,,Beer license application files,,,,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",,,,,,,,,,,,,"MUN-6-1,GRS-842,842,1,Beer license application files,Beer license application files,Item,Discontinued,Finalized,Retention wording 'after completion of application' removed to meet new language requirements.,These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).,UCA 32A-10-205 Repealed 07/01/11 General Session,These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).,Public,Business Services",,,,,,,,,,,,,,,GRS-1724,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-6-1,GRS-842,842,1,Beer license application files,Beer license application files,Item,Discontinued,Finalized,Retention wording 'after completion of application' removed to meet new language requirements.,These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).,UCA 32A-10-205 Repealed 07/01/11 General Session,These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,842,,,,,,,842,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Excavation permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Excavation permit applications,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966747619328,,,,,,,,,,,,,,,,,,,,GRSItem-20541,,No,Public,,,Excavation permit applications,,,,,,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,01176,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20541,,,,,,,,,,,,,,,,,,,,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.",,,,,,,,Public Works,,,,,,,,,1176,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,MUN-23-30,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01176,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1176,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and municipal ordinances.",,,,Excavation permit applications,,,,,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and municipal ordinances.",,,,,,,,,,,,,"MUN-23-30,GRS-1176,1176,1,Excavation permit applications,Excavation permit applications,Item,Discontinued,Finalized,These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.,These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.,Public,Public Works",,,,,,,,,,,,,,,GRS-1724,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-30,GRS-1176,1176,1,Excavation permit applications,Excavation permit applications,Item,Discontinued,Finalized,These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.,These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1176,,,,,,,1176,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and municipal ordinances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified emissions mechanic permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Certified emissions mechanic permit applications,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966748667904,,,,,,,,,,,,,,,,,,,,GRSItem-20544,,No,Public,,,Certified emissions mechanic permit applications,,,,,,"These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00535,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20544,,,,,,,,,,,,,,,,,,,,"These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.",,,,,,,,Health,,,,,,,,,535,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-25-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00535,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-535,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name, address, and home telephone number; applicant's employer; business telephone number and address, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.",,,,Certified emissions mechanic p,,,,,"These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name, address, and home telephone number; applicant's employer; business telephone number and address, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.",,,,,,,,,,,,,"CO-25-13,GRS-535,535,1,Certified emissions mechanic permit applications,Certified emissions mechanic p,Item,Discontinued,Finalized,These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.,These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-13,GRS-535,535,1,Certified emissions mechanic permit applications,Certified emissions mechanic p,Item,Discontinued,Finalized,These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.,These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name\, address\, and home telephone number; applicant's employer; business telephone number and address\, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,535,,,,,,,535,"These files document mechanics certified as being qualified to conduct emission inspections. They include the applicant's name, address, and home telephone number; applicant's employer; business telephone number and address, applicant's signature; date the application was approved; date the permit was issued; permit number; fee amount; and expiration date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Beer license files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Beer license files,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966749716480,,,,,,,,,,,,,,,,,,,,GRSItem-3053,,No,Public,,,Beer license files,,,,,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00246,,,Discontinued,,,,,,,,,,This schedule now falls under Permit and Licensing Records SG 1-77.,,,,,,,,,"Retain for 5 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3053,,,,,,,,,,,,,,,,,,,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.",,,,,,,,Clerk,,,,,,,,,246,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-14-3,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00246,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-246,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application, the investigation, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue, suspend, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c,d) (2007)). The files include investigative Sheriff's reports, correspondence, and the original application.",,,,Beer license files,,,,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application, the investigation, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue, suspend, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c,d) (2007)). The files include investigative Sheriff's reports, correspondence, and the original application.",,,,,,,,,,,,,"CO-14-3,GRS-246,246,1,Beer license files,Beer license files,Item,Discontinued,Finalized,These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.,These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.,Public,Clerk",,,,,,,,,,,,,,,GRS-1724,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-3,GRS-246,246,1,Beer license files,Beer license files,Item,Discontinued,Finalized,These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.,These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue\, suspend\, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c\,d) (2007)). The files include investigative Sheriff's reports\, correspondence\, and the original application.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,246,,,,,,,246,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application, the investigation, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . issue, suspend, and revoke permits or licenses to sell beer for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off-premise consumption"" (UCA 32A-10-101(1)(c,d) (2007)). The files include investigative Sheriff's reports, correspondence, and the original application.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Burning permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Burning permits,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966758105088,,,,,,,,,,,,,,,,,,,,GRSItem-20542,,No,Public,,,Burning permits,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00470,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2012-07-01,,,,,20542,,,,,,,,,,,,,,,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,Fire Department,,,,,,,,,470,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-22-25,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00470,,,,,,2012-07-01T00:00:00Z,,,,,,,GRS-470,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,Burning permits,,,,,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,,,,,,"CO-22-25,GRS-470,470,1,Burning permits,Burning permits,Item,Discontinued,Finalized,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,Public,Fire Department",,,,,,,,,,,,,,,GRS-1724,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-22-25,GRS-470,470,1,Burning permits,Burning permits,Item,Discontinued,Finalized,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,470,,,,,,,470,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Scavenger/salvage permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Scavenger/salvage permits,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966759153664,,,,,,,,,,,,,,,,,,,,GRSItem-20548,,No,Public,,,Scavenger/salvage permits,,,,,,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00597,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20548,,,,,,,,,,,,,,,,,,,,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",,,,,,,,Health,,,,,,,,,597,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-25-75,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00597,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-597,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying, or cleaning any vault, privy, septic tank, cesspool, or grease trap, automobile salvage, by-product disposal, and recycling. These permits include permit holder's name, the business name, the permit holder's home and business addresses, the date issued, expiration date, the property owner's name, business type, application's approval date and the permit number.",,,,Scavenger/salvage permits,,,,,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying, or cleaning any vault, privy, septic tank, cesspool, or grease trap, automobile salvage, by-product disposal, and recycling. These permits include permit holder's name, the business name, the permit holder's home and business addresses, the date issued, expiration date, the property owner's name, business type, application's approval date and the permit number.",,,,,,,,,,,,,"CO-25-75,GRS-597,597,1,Scavenger/salvage permits,Scavenger/salvage permits,Item,Discontinued,Finalized,These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.,These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-75,GRS-597,597,1,Scavenger/salvage permits,Scavenger/salvage permits,Item,Discontinued,Finalized,These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.,These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,597,,,,,,,597,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (2011) allowing the holder to engage in the business of emptying, or cleaning any vault, privy, septic tank, cesspool, or grease trap, automobile salvage, by-product disposal, and recycling. These permits include permit holder's name, the business name, the permit holder's home and business addresses, the date issued, expiration date, the property owner's name, business type, application's approval date and the permit number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tanning establishment permit application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Tanning establishment permit application,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966760202240,,,,,,,,,,,,,,,,,,,,GRSItem-20550,,No,Public,,,Tanning establishment permit application,,,,,,"This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00608,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20550,,,,,,,,,,,,,,,,,,,,"This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.",,,,,,,,Health,,,,,,,,,608,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-25-86,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00608,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-608,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application form used to obtain a permit to operate a tanning establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,Tanning establishment permit a,,,,,"This is an application form used to obtain a permit to operate a tanning establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,,,,,,,,,,"CO-25-86,GRS-608,608,1,Tanning establishment permit application,Tanning establishment permit a,Item,Discontinued,Finalized,This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-86,GRS-608,608,1,Tanning establishment permit application,Tanning establishment permit a,Item,Discontinued,Finalized,This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,This is an application form used to obtain a permit to operate a tanning establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,608,,,,,,,608,"This is an application form used to obtain a permit to operate a tanning establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""facility no longer licensed"" to 'final action'.",,,,,0.094103105,,,,,,,,,,,Day care licensing public health nurse review records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Day care licensing public health nurse review records,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966762299392,,,,,,,,,,,,,,,,,,,,GRSItem-21122,,No,Public,,,Day care licensing public health nurse review records,,,,,,"Retention wording changed from ""facility no longer licensed"" to 'final action'.,This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00545,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21122,,,,,,,,,,,,,,,,,,,,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",,,,,,,,Health,,,,,,,,,545,,,,,,,,2025-03-24T15:14:51.098Z,,,,,,,,,CO-25-23,,,,,,,,,,,,,,,,,,2018-08-28T00:00:00Z,,,,00545,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-545,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-28,,,,,,,,,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name, address, owner and person in charge; visit date, arrival and departure times, public health nurse's signature, department's name, indication of review of program and records, and recommendations and comments.",,,,Day care licensing public heal,,,,,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name, address, owner and person in charge; visit date, arrival and departure times, public health nurse's signature, department's name, indication of review of program and records, and recommendations and comments.",,,,,,,,,,,,,"CO-25-23,GRS-545,545,1,Day care licensing public health nurse review records,Day care licensing public heal,Item,Discontinued,Finalized,Retention wording changed from ""facility no longer licensed"" to 'final action'.,This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.,This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-23,GRS-545,545,1,Day care licensing public health nurse review records,Day care licensing public heal,Item,Discontinued,Finalized,Retention wording changed from ""facility no longer licensed"" to 'final action'.,This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.,This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,545,,,,,,,545,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name, address, owner and person in charge; visit date, arrival and departure times, public health nurse's signature, department's name, indication of review of program and records, and recommendations and comments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Business license files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Business license files,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966768590848,,,,,,,,,,,,,,,,,,,,GRSItem-2822,,No,Public,,,Business license files,,,,,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00843,,,Discontinued,,,,,,,,,,This schedule now falls under Permit and Licensing Records SG 1-77.,,,,,,,,,"Retain for 4 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2822,,,,,,,,,,,,,,,,,,,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",,,,,,,,Business Services,,,,,,,,,843,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,MUN-6-2,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00843,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-843,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).",,,,Business license files,,,,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).",,,,,,,,,,,,,"MUN-6-2,GRS-843,843,1,Business license files,Business license files,Item,Discontinued,Finalized,These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).,These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).,Public,Business Services",,,,,,,,,,,,,,,GRS-1724,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-6-2,GRS-843,843,1,Business license files,Business license files,Item,Discontinued,Finalized,These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).,These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,843,,,,,,,843,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food establishment application permit,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Food establishment application permit,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966769639424,,,,,,,,,,,,,,,,,,,,GRSItem-20545,,No,Public,,,Food establishment application permit,,,,,,"This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00559,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20545,,,,,,,,,,,,,,,,,,,,"This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.",,,,,,,,Health,,,,,,,,,559,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-25-37,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00559,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-559,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application used to obtain a permit to operate a food establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and the name and address of property owner.",,,,Food establishment application,,,,,"This is an application used to obtain a permit to operate a food establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and the name and address of property owner.",,,,,,,,,,,,,"CO-25-37,GRS-559,559,1,Food establishment application permit,Food establishment application,Item,Discontinued,Finalized,This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.,This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-37,GRS-559,559,1,Food establishment application permit,Food establishment application,Item,Discontinued,Finalized,This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.,This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,559,,,,,,,559,"This is an application used to obtain a permit to operate a food establishment. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and the name and address of property owner.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Waste tire permit application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Waste tire permit application,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966771736576,,,,,,,,,,,,,,,,,,,,GRSItem-20551,,No,Public,,,Waste tire permit application,,,,,,"This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00614,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20551,,,,,,,,,,,,,,,,,,,,"This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.",,,,,,,,Health,,,,,,,,,614,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-25-92,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00614,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-614,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application used to obtain a permit to operate a waste tire business. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,Waste tire permit application,,,,,"This is an application used to obtain a permit to operate a waste tire business. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,,,,,,,,,,"CO-25-92,GRS-614,614,1,Waste tire permit application,Waste tire permit application,Item,Discontinued,Finalized,This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-92,GRS-614,614,1,Waste tire permit application,Waste tire permit application,Item,Discontinued,Finalized,This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,This is an application used to obtain a permit to operate a waste tire business. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and name and address of property owner.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,614,,,,,,,614,"This is an application used to obtain a permit to operate a waste tire business. The form includes date, business name, address, and telephone number; applicant's name, address, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application, and name and address of property owner.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food handlers permit application records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Food handlers permit application records,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966772785152,,,,,,,,,,,,,,,,,,,,GRSItem-20546,,No,Private,,,Food handlers permit application records,,,,,,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00560,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20546,,,,,,,,,,,,,,,,,,,,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",,,,,,,,Health,,,,,,,,,560,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-25-38,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00560,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-560,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These forms document the application and issuance of food handlers permits. They include applicant's name, address, and telephone number, date, birth date, sex, physical description, place and address of employment site, whether permit previously issued, and applicant signature.",,,,Food handlers permit applicati,,,,,"These forms document the application and issuance of food handlers permits. They include applicant's name, address, and telephone number, date, birth date, sex, physical description, place and address of employment site, whether permit previously issued, and applicant signature.",,,,,,,,,,,,,"CO-25-38,GRS-560,560,1,Food handlers permit application records,Food handlers permit applicati,Item,Discontinued,Finalized,These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.,These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.,Private,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-38,GRS-560,560,1,Food handlers permit application records,Food handlers permit applicati,Item,Discontinued,Finalized,These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.,These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,560,,,,,,,560,"These forms document the application and issuance of food handlers permits. They include applicant's name, address, and telephone number, date, birth date, sex, physical description, place and address of employment site, whether permit previously issued, and applicant signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Official vehicle emissions inspection/maintenance station permit files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Official vehicle emissions inspection/maintenance station permit files,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966774882304,,,,,,,,,,,,,,,,,,,,GRSItem-20829,,No,Public,,,Official vehicle emissions inspection/maintenance station permit files,,,,,,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00589,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20829,,,,,,,,,,,,,,,,,,,,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.",,,,,,,,Health,,,,,,,,,589,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-25-67,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00589,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-589,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name, address, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.",,,,Official vehicle emissions ins,,,,,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name, address, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.",,,,,,,,,,,,,"CO-25-67,GRS-589,589,1,Official vehicle emissions inspection/maintenance station permit files,Official vehicle emissions ins,Item,Discontinued,Finalized,These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.,These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-67,GRS-589,589,1,Official vehicle emissions inspection/maintenance station permit files,Official vehicle emissions ins,Item,Discontinued,Finalized,These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.,These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name\, address\, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,589,,,,,,,589,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by by 42 USCA 7410 (2)(g) and UCA 41-6a-1642 (2012). These files include a copy of the permit and the permit application. The application includes the name, address, and business telephone numbers; business owner and the property owner if different; name of the business manager or responsible individual; application approval date; date the permit was issued and permit number; fee amount; and permit's expiration date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inspection/maintenance certification/recertification examination records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Inspection/maintenance certification/recertification examination records,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966778028032,,,,,,,,,,,,,,,,,,,,GRSItem-21123,,No,Private,,,Inspection/maintenance certification/recertification examination records,,,,,,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00576,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21123,,,,,,,,,,,,,,,,,,,,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.",,,,,,,,Health,,,,,,,,,576,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-25-54,,,,,,,,,,,,,,,,,,2018-08-28T00:00:00Z,,,,00576,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-576,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-28,,,,,,,,,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic, certification number, business name and address where the mechanic works, date that the emissions course was completed, whether this is a recertification, name of the instructor of the emissions course, final test score, the results of specific test items, and the signature of the auditor.",,,,Inspection/maintenance certifi,,,,,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic, certification number, business name and address where the mechanic works, date that the emissions course was completed, whether this is a recertification, name of the instructor of the emissions course, final test score, the results of specific test items, and the signature of the auditor.",,,,,,,,,,,,,"CO-25-54,GRS-576,576,1,Inspection/maintenance certification/recertification examination records,Inspection/maintenance certifi,Item,Discontinued,Finalized,These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.,These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.,Private,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-54,GRS-576,576,1,Inspection/maintenance certification/recertification examination records,Inspection/maintenance certifi,Item,Discontinued,Finalized,These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.,These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, business name and address where the mechanic works\, date that the emissions course was completed\, whether this is a recertification\, name of the instructor of the emissions course\, final test score\, the results of specific test items\, and the signature of the auditor.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,576,,,,,,,576,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic, certification number, business name and address where the mechanic works, date that the emissions course was completed, whether this is a recertification, name of the instructor of the emissions course, final test score, the results of specific test items, and the signature of the auditor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-439,,,,21334,,,,,,,Building cards,,,,Item,Building permit indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966780125184,,,,,,,,,,,,,,,,,,,,GRSItem-21445,,No,Public,,,Building cards,,,,,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,No,,,,,,,Building permit indexes,,,,,,,,,,,,00438,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21445,,,,,,,,,,,,,,,,,,,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,Building Inspection,,,,,,,,,438,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-21-1,,,,,,,,,,,,,,,,,,2018-05-22T00:00:00Z,,,,00438,,,,,,2018-05-22T00:00:00Z,,,,,,,GRS-438,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-04,,,,,,,,,"These reference card files record the issuance of building permits, names of owner and contractor, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,Building cards,,,,,"These reference card files record the issuance of building permits, names of owner and contractor, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,,,,,,"CO-21-1,GRS-438,438,2,Building cards,Building cards,Item,Discontinued,Finalized,These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-439,,,,,Building Inspection,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-21-1,GRS-438,438,2,Building cards,Building cards,Item,Discontinued,Finalized,These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,These reference card files record the issuance of building permits\, names of owner and contractor\, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,438,,,,,,,438,"These reference card files record the issuance of building permits, names of owner and contractor, address and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21334,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Non-commercial pesticide applicator licences,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Non-commercial pesticide applicator licences,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966781173760,,,,,,,,,,,,,,,,,,,,GRSItem-20553,,No,Public,,,Non-commercial pesticide applicator licences,,,,,,"These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00635,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,20553,,,,,,,,,,,,,,,,,,,,"These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.",,,,,,,,Mosquito Abatement,,,,,,,,,635,,,,,,,,2025-03-24T15:14:51.122Z,,,,,,,,,CO-26-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00635,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-635,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued, license number, license type, categories, employee name, agency address, date renewed, and agriculture commissioner's signature.",,,,Non-commercial pesticide appli,,,,,"These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued, license number, license type, categories, employee name, agency address, date renewed, and agriculture commissioner's signature.",,,,,,,,,,,,,"CO-26-13,GRS-635,635,1,Non-commercial pesticide applicator licences,Non-commercial pesticide appli,Item,Discontinued,Finalized,These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.,These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.,Public,Mosquito Abatement",,,,,,,,,,,,,,,GRS-1724,,,,,Mosquito Abatement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-26-13,GRS-635,635,1,Non-commercial pesticide applicator licences,Non-commercial pesticide appli,Item,Discontinued,Finalized,These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.,These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued\, license number\, license type\, categories\, employee name\, agency address\, date renewed\, and agriculture commissioner's signature.,Public,Mosquito Abatement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Mosquito Abatement,635,,,,,,,635,"These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued, license number, license type, categories, employee name, agency address, date renewed, and agriculture commissioner's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after issuance of certificate' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Certificates of license,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Certificates of license,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966784319488,,,,,,,,,,,,,,,,,,,,GRSItem-2823,,No,Public,,,Certificates of license,,,,,,"Retention wording changed from 'after issuance of certificate' to 'after final action' to meet new language requirements.,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00844,,,Discontinued,,,,,,,,,,This schedule now falls under Permit and Licensing Records SG 1-77.,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2823,,,,,,,,,,,,,,,,,,,,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,,,,,,,,Business Services,,,,,,,,,844,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,MUN-6-3,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00844,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-844,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,,,,Certificates of license,,,,,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,,,,,,,,,,,,,"MUN-6-3,GRS-844,844,1,Certificates of license,Certificates of license,Item,Discontinued,Finalized,Retention wording changed from 'after issuance of certificate' to 'after final action' to meet new language requirements.,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Public,Business Services",,,,,,,,,,,,,,,GRS-1724,,,,,Business Services,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-6-3,GRS-844,844,1,Certificates of license,Certificates of license,Item,Discontinued,Finalized,Retention wording changed from 'after issuance of certificate' to 'after final action' to meet new language requirements.,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Public,Business Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Business Services,844,,,,,,,844,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after bond expires"" to 'after resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Permits to work in a public way,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Permits to work in a public way,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966785368064,,,,,,,,,,,,,,,,,,,,GRSItem-20538,,No,Public,,,Permits to work in a public way,,,,,,"Retention wording changed from ""after bond expires"" to 'after resolution of issue' to meet new language requirements.,These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,01158,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,20538,,,,,,,,,,,,,,,,,,,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.",,,,,,,,Public Works,,,,,,,,,1158,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,MUN-23-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01158,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1158,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are permits issued for private companies to work on city property (""public way"") for demolitions, excavations, blasting, crane operations, barricade installations, concrete construction (curb, gutter, sidewalks), or the moving of heavy equipment. They include job address, date, name of owner/agent at job address, state license classification, diagram of work required, checklist of existing utilities and construction and traffic control.",,,,Permits to work in a public wa,,,,,"These are permits issued for private companies to work on city property (""public way"") for demolitions, excavations, blasting, crane operations, barricade installations, concrete construction (curb, gutter, sidewalks), or the moving of heavy equipment. They include job address, date, name of owner/agent at job address, state license classification, diagram of work required, checklist of existing utilities and construction and traffic control.",,,,,,,,,,,,,"MUN-23-12,GRS-1158,1158,1,Permits to work in a public way,Permits to work in a public wa,Item,Discontinued,Finalized,Retention wording changed from ""after bond expires"" to 'after resolution of issue' to meet new language requirements.,These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.,These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.,Public,Public Works",,,,,,,,,,,,,,,GRS-1724,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-12,GRS-1158,1158,1,Permits to work in a public way,Permits to work in a public wa,Item,Discontinued,Finalized,Retention wording changed from ""after bond expires"" to 'after resolution of issue' to meet new language requirements.,These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.,These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1158,,,,,,,1158,"These are permits issued for private companies to work on city property (""public way"") for demolitions, excavations, blasting, crane operations, barricade installations, concrete construction (curb, gutter, sidewalks), or the moving of heavy equipment. They include job address, date, name of owner/agent at job address, state license classification, diagram of work required, checklist of existing utilities and construction and traffic control.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Burning permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Burning permits,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966787465216,,,,,,,,,,,,,,,,,,,,GRSItem-20543,,No,Public,,,Burning permits,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,01242,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2012-07-01,,,,,20543,,,,,,,,,,,,,,,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,Fire Department,,,,,,,,,1242,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,MUN-26-25,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01242,,,,,,2012-07-01T00:00:00Z,,,,,,,GRS-1242,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,Burning permits,,,,,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,,,,,,"MUN-26-25,GRS-1242,1242,1,Burning permits,Burning permits,Item,Discontinued,Finalized,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,Public,Fire Department",,,,,,,,,,,,,,,GRS-1724,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-25,GRS-1242,1242,1,Burning permits,Burning permits,Item,Discontinued,Finalized,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,These are permits issued under Utah Code 11-7-1(2)(a)\, 65A-8-211(2)(a)\, 65A-8-211(4)(a)\, and 65A-8-211(6)(a)\, and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?,Public,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1242,,,,,,,1242,"These are permits issued under Utah Code 11-7-1(2)(a), 65A-8-211(2)(a), 65A-8-211(4)(a), and 65A-8-211(6)(a), and Rule R307-202 to authorize the burning of yard or agricultural waste. Burn permits often are separated into agriculture burns and non-agricultural burns (referred to as open burn permits).?",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Swimming pool permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Swimming pool permits,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966788513792,,,,,,,,,,,,,,,,,,,,GRSItem-20549,,No,Public,,,Swimming pool permits,,,,,,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00606,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20549,,,,,,,,,,,,,,,,,,,,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.",,,,,,,,Health,,,,,,,,,606,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,CO-25-84,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00606,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-606,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name, the business name, the permit holder's home and business addresses, date issued, expiration date, property owner's name, type of business, date application approved, and permit number.",,,,Swimming pool permits,,,,,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name, the business name, the permit holder's home and business addresses, date issued, expiration date, property owner's name, type of business, date application approved, and permit number.",,,,,,,,,,,,,"CO-25-84,GRS-606,606,1,Swimming pool permits,Swimming pool permits,Item,Discontinued,Finalized,These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.,These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-84,GRS-606,606,1,Swimming pool permits,Swimming pool permits,Item,Discontinued,Finalized,These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.,These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,606,,,,,,,606,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name, the business name, the permit holder's home and business addresses, date issued, expiration date, property owner's name, type of business, date application approved, and permit number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Excavation permit applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Excavation permit applications,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966790610944,,,,,,,,,,,,,,,,,,,,GRSItem-20540,,No,Public,,,Excavation permit applications,,,,,,"These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00681,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20540,,,,,,,,,,,,,,,,,,,,"These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.",,,,,,,,Public Works,,,,,,,,,681,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,CO-29-14,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00681,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-681,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and county ordinances.",,,,Excavation permit applications,,,,,"These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and county ordinances.",,,,,,,,,,,,,"CO-29-14,GRS-681,681,1,Excavation permit applications,Excavation permit applications,Item,Discontinued,Finalized,These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.,These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.,Public,Public Works",,,,,,,,,,,,,,,GRS-1724,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-14,GRS-681,681,1,Excavation permit applications,Excavation permit applications,Item,Discontinued,Finalized,These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.,These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and county ordinances.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,681,,,,,,,681,"These applications are used by individuals and contractors requesting to work in the county right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and county ordinances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Individual tanning operator certificate application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Individual tanning operator certificate application,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966792708096,,,,,,,,,,,,,,,,,,,,GRSItem-20547,,No,Private,,,Individual tanning operator certificate application,,,,,,"This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00571,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20547,,,,,,,,,,,,,,,,,,,,"This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.",,,,,,,,Health,,,,,,,,,571,,,,,,,,2025-03-24T15:14:51.138Z,,,,,,,,,CO-25-49,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00571,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-571,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application form completed to obtain certification as a tanning operator. It includes date, applicant's name, address, social security number, telephone number, and description; application date; fees paid; certificate number, indication whether test taken and passed; issue date; and additional information.",,,,Individual tanning operator ce,,,,,"This is an application form completed to obtain certification as a tanning operator. It includes date, applicant's name, address, social security number, telephone number, and description; application date; fees paid; certificate number, indication whether test taken and passed; issue date; and additional information.",,,,,,,,,,,,,"CO-25-49,GRS-571,571,1,Individual tanning operator certificate application,Individual tanning operator ce,Item,Discontinued,Finalized,This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.,This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.,Private,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-49,GRS-571,571,1,Individual tanning operator certificate application,Individual tanning operator ce,Item,Discontinued,Finalized,This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.,This is an application form completed to obtain certification as a tanning operator. It includes date\, applicant's name\, address\, social security number\, telephone number\, and description; application date; fees paid; certificate number\, indication whether test taken and passed; issue date; and additional information.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,571,,,,,,,571,"This is an application form completed to obtain certification as a tanning operator. It includes date, applicant's name, address, social security number, telephone number, and description; application date; fees paid; certificate number, indication whether test taken and passed; issue date; and additional information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"","Building permit files,Building cards,Building cards",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Building permit indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Building permit indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966793756672,,,,,,,,,,,,,,,,,,,,GRSItem-21334,,No,Public,,,Building permit indexes,,,,,,"These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.",,,No,,,,,,,,,,,,,,,,,,,00439,,,Current,,,,,,,,,,Searching clarity. Building permits needs to be separate from business licenses,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21334,,,,,,,,,,,"MUN-16-2,CO-21-1,MUN-16-1",,,,,,,,,"These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.",,,,,,,,Building Inspection,,,,,,,,,439,,,,,,"GRS-990,GRS-438,GRS-989",,2025-03-24T15:14:51.138Z,,,,,,,,,CO-21-2,,,,,,,,,,,,,,,,,,,,,,00439,,,,,,2018-07-21T00:00:00Z,,,,,,,GRS-439,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-20,,,,,,,,,"These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued, applicant, address, and date.",,,,Building permit indexes,,,,,"These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued, applicant, address, and date.",,,,,,,,,,,,,"CO-21-2,GRS-439,439,3,Building permit indexes,Building permit indexes,Item,Current,Finalized,These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.,These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.,Public,Building Inspection",,,,"20896,21445,21446",,,,,,,,,,,,,,,,Building Inspection,,State Records Committee,,,,,3,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-21-2,GRS-439,439,3,Building permit indexes,Building permit indexes,Item,Current,Finalized,These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.,These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued\, applicant\, address\, and date.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,439,,,,,,,439,"These records are a register or index of building permits issued by the county or municipality. Information includes the type of license issued, applicant, address, and date.",,,,,,,,,,,,,,,,,"Building permit files,Building cards,Building cards,MUN-16-2,CO-21-1,MUN-16-1,GRS-990,GRS-438,GRS-989",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Permits and certification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Permits and certification files,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966843039744,,,,,,,,,,,,,,,,,,,,GRSItem-20539,,No,Public,,,Permits and certification files,,,,,,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00963,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-07-01,,,,,20539,,,,,,,,,,,,,,,,,,,,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",,,,,,,,Airport,,,,,,,,,963,,,,,,,,2025-03-24T15:14:51.193Z,,,,,,,,,MUN-13-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00963,,,,,,1989-07-01T00:00:00Z,,,,,,,GRS-963,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",,,,Permits and certification file,,,,,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",,,,,,,,,,,,,"MUN-13-10,GRS-963,963,1,Permits and certification files,Permits and certification file,Item,Discontinued,Finalized,These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.,These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.,Public,Airport",,,,,,,,,,,,,,,GRS-1724,,,,,Airport,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after expiration of permit or license, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-13-10,GRS-963,963,1,Permits and certification files,Permits and certification file,Item,Discontinued,Finalized,These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.,These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,963,,,,,,,963,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Underground closure/installation permit application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1724,,,,21421,,,,,,,Underground closure/installation permit application,,,,Item,Permit and licensing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966844088320,,,,,,,,,,,,,,,,,,,,GRSItem-20552,,No,Public,,,Underground closure/installation permit application,,,,,,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.",,,No,,,,,,,Permit and licensing records,,,,,,,,,,,,00610,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20552,,,,,,,,,,,,,,,,,,,,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.",,,,,,,,Health,,,,,,,,,610,,,,,,,,2025-03-24T15:14:51.193Z,,,,,,,,,CO-25-88,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00610,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-610,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date, owner's name, address, and telephone number; contractor's name, address, and telephone number; location of underground storage tank, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks, whether fee has been paid, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature, applicant's name and signature; and closure/installation date.",,,,Underground closure/installati,,,,,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date, owner's name, address, and telephone number; contractor's name, address, and telephone number; location of underground storage tank, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks, whether fee has been paid, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature, applicant's name and signature; and closure/installation date.",,,,,,,,,,,,,"CO-25-88,GRS-610,610,1,Underground closure/installation permit application,Underground closure/installati,Item,Discontinued,Finalized,This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.,This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.,Public,Health",,,,,,,,,,,,,,,GRS-1724,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-88,GRS-610,610,1,Underground closure/installation permit application,Underground closure/installati,Item,Discontinued,Finalized,This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.,This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,610,,,,,,,610,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date, owner's name, address, and telephone number; contractor's name, address, and telephone number; location of underground storage tank, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks, whether fee has been paid, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature, applicant's name and signature; and closure/installation date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21421,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-439,,,,21334,,,,,,,Building cards,,,,Item,Building permit indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827488966847234048,,,,,,,,,,,,,,,,,,,,GRSItem-21446,,No,Public,,,Building cards,,,,,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,No,,,,,,,Building permit indexes,,,,,,,,,,,,00989,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,21446,,,,,,,,,,,,,,,,,,,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,Building Inspection,,,,,,,,,989,,,,,,,,2025-03-24T15:14:51.193Z,,,,,,,,,MUN-16-1,,,,,,,,,,,,,,,,,,2017-06-26T00:00:00Z,,,,00989,,,,,,2017-06-26T00:00:00Z,,,,,,,GRS-989,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-04,,,,,,,,,"These reference card files record the issuance of building permits, names of owner and contractor, address, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,Building cards,,,,,"These reference card files record the issuance of building permits, names of owner and contractor, address, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,,,,,,"MUN-16-1,GRS-989,989,2,Building cards,Building cards,Item,Discontinued,Finalized,These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,Public,Building Inspection",,,,,,,,,,,,,,,GRS-439,,,,,Building Inspection,,State Records Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-16-1,GRS-989,989,2,Building cards,Building cards,Item,Discontinued,Finalized,These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,These reference card files record the issuance of building permits\, names of owner and contractor\, address\, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.,Public,Building Inspection",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Building Inspection,989,,,,,,,989,"These reference card files record the issuance of building permits, names of owner and contractor, address, and permit type. It is usually arranged numerically by permit number and serves as an index to the permit files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21334,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-49,,,,21143,,,,,,,Ordinances and indexes,,,,Item,Local government ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827493634741633024,,,,,,,,,,,,,,,,,,,,GRSItem-20392,,No,Public,,,Ordinances and indexes,,,,,,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,,No,,,,,,,Local government ordinances and indexes,,,,,,,,,,,,00274,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20392,,,,,,,,,,,,,,,,,,,,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,,,,,,,Clerk,,,,,,,,,274,,,,,,,,2025-03-24T16:29:02.849Z,,,,,,,,,CO-14-31,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00274,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-274,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,,,Ordinances and indexes,,,,,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,,,,,,,,,,,,"CO-14-31,GRS-274,274,1,Ordinances and indexes,Ordinances and indexes,Item,Discontinued,Finalized,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).,Public,Clerk",,,,,,,,,,,,,,,GRS-49,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-31,GRS-274,274,1,Ordinances and indexes,Ordinances and indexes,Item,Discontinued,Finalized,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,274,,,,,,,274,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21143,,,,,,Inactive,
"",Zoning ordinances,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Local government ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Local government ordinances and indexes,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827493634886336512,,,,,,,,,,,,,,,,,,,,GRSItem-21143,,No,,,,Local government ordinances and indexes,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,,No,,,,,,,,,,,,,,,,,,,00049,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-04-01,,,,,21143,,,,,,,,,,,CO-28-13,,,,,,,,,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,,,,,,,Administrative,,,,,,,,,49,,,,,,GRS-665,,2025-03-24T16:29:02.987Z,,,,,,,,,CO-1-49,,,,,,,,,,,,,,,,,,,,,,00049,,,,,,2018-11-06T00:00:00Z,,,,,,,GRS-49,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-06,,,,,,,,,"These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,,,local government ordinances,,,,,"These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,,,,,,,,,,,,"CO-1-49,GRS-49,49,2,Local government ordinances and indexes,local government ordinances,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.,These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.,Administrative",,,,21142,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-49,GRS-49,49,2,Local government ordinances and indexes,local government ordinances,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.,These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,49,,,,,,,49,"These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,,,,,,,,,,,,,,,,"Zoning ordinances,CO-28-13,GRS-665",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Zoning ordinances,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-49,,,,21143,,,These records have historical value as they document zoning laws and the growth of local communities.,,,,Zoning ordinances,,,,Item,Local government ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827493634918842368,,,,,,,,,,,,,,,,,,,,GRSItem-21142,,No,Public,,,Zoning ordinances,,,,,,"These records have historical value as they document zoning laws and the growth of local communities.,These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.",,,No,,,,,,,Local government ordinances and indexes,,,,,,,,,,,,00665,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value as they document zoning laws and the growth of local communities.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,21142,,,,,,,,,,,,,,,,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.",,,,,,,,Planning and Zoning,,,,,,,,,665,,,,,,,,2025-03-24T16:29:03.018Z,,,,,,,,,CO-28-13,,,,,,,,,,,,,,,,,,2018-11-06T00:00:00Z,,,,00665,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-665,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-06,,,,,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.",,,,Zoning ordinances,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.",,,,,,,,,,,,,"CO-28-13,GRS-665,665,2,Zoning ordinances,Zoning ordinances,Item,Discontinued,Finalized,These records have historical value as they document zoning laws and the growth of local communities.,These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.,These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-49,,,,,Planning and Zoning,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-13,GRS-665,665,2,Zoning ordinances,Zoning ordinances,Item,Discontinued,Finalized,These records have historical value as they document zoning laws and the growth of local communities.,These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.,These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,665,,,,,,,665,"These ""land use and development"" ordinances provide standards for development for ""land use and development"". They have been approved by both the planning commission and the county commission.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21143,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Ordinances,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-49,,,,21143,,,,,,,Ordinances,,,,Item,Local government ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827493634921988096,,,,,,,,,,,,,,,,,,,,GRSItem-20391,,No,Public,,,Ordinances,,,,,,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,,No,,,,,,,Local government ordinances and indexes,,,,,,,,,,,,01024,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20391,,,,,,,,,,,,,,,,,,,,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,,,,,,,Clerk,,,,,,,,,1024,,,,,,,,2025-03-24T16:29:03.018Z,,,,,,,,,MUN-18-19,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01024,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-1024,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.",,,,Ordinances,,,,,"These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.",,,,,,,,,,,,,"MUN-18-19,GRS-1024,1024,1,Ordinances,Ordinances,Item,Discontinued,Finalized,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,Public,Clerk",,,,,,,,,,,,,,,GRS-49,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-19,GRS-1024,1024,1,Ordinances,Ordinances,Item,Discontinued,Finalized,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1024,,,,,,,1024,"These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21143,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Zoning ordinances,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-49,,,,21143,,,,,,,Zoning ordinances,,,,Item,Local government ordinances and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1827493634924085248,,,,,,,,,,,,,,,,,,,,GRSItem-20398,,No,Public,,,Zoning ordinances,,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,,No,,,,,,,,,,,,,,,,,,,01055,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20398,,,,,,,,,,,,,,,,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,,,,,,,Planning and Zoning,,,,,,,,,1055,,,,,,,,2025-03-24T16:29:03.018Z,,,,,,,,,MUN-20-13,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01055,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1055,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,,,Zoning ordinances,,,,,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,,,,,,,,,,,,"MUN-20-13,GRS-1055,1055,1,Zoning ordinances,Zoning ordinances,Item,Discontinued,Finalized,These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).,These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-13,GRS-1055,1055,1,Zoning ordinances,Zoning ordinances,Item,Discontinued,Finalized,These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).,These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1055,,,,,,,1055,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personally Identifiable Information (PII) analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Personally Identifiable Information (PII) analysis records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828304762314948608,,,,,,,,,,,,,,,,,,,,GRSItem-21682,,No,,,,Personally Identifiable Information (PII) analysis records,,,,,,"Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.",,,No,,,,,,,,,,,,,,,,,,,16597,,,Draft,,,,,,,,,,,,,,,,,,,"Retain for 4 years after administrative value has been met, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21682,,,,,,,,,,,,,,,,,,,,"Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.",,,,,,,,,,,,,,,,,16597,,,,,,,,2025-04-02T15:21:34.382Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16597,,,,,,,,,,,,true,GRS-16597,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Records documenting whether certain privacy and data security laws, regulations, and agency policies are required; how the agency collects, uses, shares, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws, regulations, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs), and related records.",,,,Personally Identifiable Inform,,,,,"Records documenting whether certain privacy and data security laws, regulations, and agency policies are required; how the agency collects, uses, shares, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws, regulations, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs), and related records.",,,,,,,,,,,,,"GRS-16597,16597,Personally Identifiable Information (PII) analysis records,Personally Identifiable Inform,Item,Draft,Draft,Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.,Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Retain for 4 years after administrative value has been met, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16597,16597,Personally Identifiable Information (PII) analysis records,Personally Identifiable Inform,Item,Draft,Draft,Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.,Records documenting whether certain privacy and data security laws\, regulations\, and agency policies are required; how the agency collects\, uses\, shares\, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws\, regulations\, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment\, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs)\, and related records.",,,,,,,,,,Draft,,,,,,General Schedule,,,,,,,,,16597,,,,,,,16597,"Records documenting whether certain privacy and data security laws, regulations, and agency policies are required; how the agency collects, uses, shares, and maintains PII; and incorporation of privacy protections into records and data systems as required by privacy laws, regulations, and agency policies. Includes records of research on whether an agency should conduct a privacy impact assessment, such as privacy threshold analyses (PTAs) and initial privacy assessments (IPAs); privacy impact assessments (PIAs); data protection impact assessments (DPIAs), and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deeds,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Deeds,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024576319488,,,,,,,,,,,,,,,,,,,,GRSItem-2860,,No,Public,,,Deeds,,,,,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,,No,,,,,,,Burial records,,,,,,,,,,,,01001,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2860,,,,,,,,,,,,,,,,,,,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,,,,,,,Cemetery,,,,,,,,,1001,,,,,,,,2025-04-04T18:33:23.638Z,,,,,,,,,MUN-17-3,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01001,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1001,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,,,Deeds,,,,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,,,,,,,,,,,,"MUN-17-3,GRS-1001,1001,1,Deeds,Deeds,Item,Discontinued,Finalized,These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights."",These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights."",Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-3,GRS-1001,1001,1,Deeds,Deeds,Item,Discontinued,Finalized,These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights."",These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights."",Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1001,,,,,,,1001,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Plot index books/files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Plot index books/files,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024586805248,,,,,,,,,,,,,,,,,,,,GRSItem-2864,,No,Public,,,Plot index books/files,,,,,,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,,No,,,,,,,Burial records,,,,,,,,,,,,01006,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2864,,,,,,,,,,,,,,,,,,,,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,,,,,,,Cemetery,,,,,,,,,1006,,,,,,,,2025-04-04T18:33:23.648Z,,,,,,,,,MUN-17-8,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01006,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1006,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, grave number, and date of latest update.",,,,Plot index books/files,,,,,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, grave number, and date of latest update.",,,,,,,,,,,,,"MUN-17-8,GRS-1006,1006,1,Plot index books/files,Plot index books/files,Item,Discontinued,Finalized,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-8,GRS-1006,1006,1,Plot index books/files,Plot index books/files,Item,Discontinued,Finalized,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1006,,,,,,,1006,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, grave number, and date of latest update.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deed register/payment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Deed register/payment records,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024587853824,,,,,,,,,,,,,,,,,,,,GRSItem-2859,,No,Public,,,Deed register/payment records,,,,,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,,No,,,,,,,Burial records,,,,,,,,,,,,01000,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2859,,,,,,,,,,,,,,,,,,,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,,,,,,,Cemetery,,,,,,,,,1000,,,,,,,,2025-04-04T18:33:23.648Z,,,,,,,,,MUN-17-2,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01000,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1000,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number, date issued, name of owner, description of property, amount paid, receipt number, perpetual care record, date issued, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,,,Deed register/payment records,,,,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number, date issued, name of owner, description of property, amount paid, receipt number, perpetual care record, date issued, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,,,,,,,,,,,,"MUN-17-2,GRS-1000,1000,1,Deed register/payment records,Deed register/payment records,Item,Discontinued,Finalized,These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.,These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-2,GRS-1000,1000,1,Deed register/payment records,Deed register/payment records,Item,Discontinued,Finalized,These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.,These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1000,,,,,,,1000,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number, date issued, name of owner, description of property, amount paid, receipt number, perpetual care record, date issued, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certificates of perpetual care,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Certificates of perpetual care,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024594145280,,,,,,,,,,,,,,,,,,,,GRSItem-2858,,No,Public,,,Certificates of perpetual care,,,,,,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",,,No,,,,,,,Burial records,,,,,,,,,,,,00999,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2858,,,,,,,,,,,,,,,,,,,,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",,,,,,,,Cemetery,,,,,,,,,999,,,,,,,,2025-04-04T18:33:23.655Z,,,,,,,,,MUN-17-1,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,00999,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-999,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.",,,,Certificates of perpetual care,,,,,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.",,,,,,,,,,,,,"MUN-17-1,GRS-999,999,1,Certificates of perpetual care,Certificates of perpetual care,Item,Discontinued,Finalized,These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.,These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-1,GRS-999,999,1,Certificates of perpetual care,Certificates of perpetual care,Item,Discontinued,Finalized,These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.,These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,999,,,,,,,999,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Map books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Map books,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024595193856,,,,,,,,,,,,,,,,,,,,GRSItem-2863,,No,Public,,,Map books,,,,,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,No,,,,,,,Burial records,,,,,,,,,,,,01005,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2863,,,,,,,,,,,,,,,,,,,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,,,,,,Cemetery,,,,,,,,,1005,,,,,,,,2025-04-04T18:33:23.655Z,,,,,,,,,MUN-17-7,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01005,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1005,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,,Map books,,,,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,,,,,,,,,,,"MUN-17-7,GRS-1005,1005,1,Map books,Map books,Item,Discontinued,Finalized,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-7,GRS-1005,1005,1,Map books,Map books,Item,Discontinued,Finalized,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1005,,,,,,,1005,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interment/disinterment registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Interment/disinterment registers,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024596242432,,,,,,,,,,,,,,,,,,,,GRSItem-20198,,No,Public,,,Interment/disinterment registers,,,,,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,,No,,,,,,,,,,,,,,,,,,,01003,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20198,,,,,,,,,,,,,,,,,,,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,,,,,,,Cemetery,,,,,,,,,1003,,,,,,,,2025-04-04T18:33:23.655Z,,,,,,,,,MUN-17-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01003,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1003,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number, name of deceased, permit number, date interred, certificate number, date of death, location of grave by plot, lot, tier, name of undertaker, owner of lot, and pertinent information on removal (if applicable).",,,,Interment/disinterment registe,,,,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number, name of deceased, permit number, date interred, certificate number, date of death, location of grave by plot, lot, tier, name of undertaker, owner of lot, and pertinent information on removal (if applicable).",,,,,,,,,,,,,"MUN-17-5,GRS-1003,1003,1,Interment/disinterment registers,Interment/disinterment registe,Item,Discontinued,Finalized,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,Public,Cemetery",,,,,,,,,,,,,,,,,,,,Cemetery,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-5,GRS-1003,1003,1,Interment/disinterment registers,Interment/disinterment registe,Item,Discontinued,Finalized,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1003,,,,,,,1003,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number, name of deceased, permit number, date interred, certificate number, date of death, location of grave by plot, lot, tier, name of undertaker, owner of lot, and pertinent information on removal (if applicable).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interment and disinterment permits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Interment and disinterment permits,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024613019648,,,,,,,,,,,,,,,,,,,,GRSItem-21158,,No,Public,,,Interment and disinterment permits,,,,,,"These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.",,,No,,,,,,,Burial records,,,,,,,,,,,,00549,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21158,,,,,,,,,,,,,,,,,,,,"These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.",,,,,,,,Cemetery,,,,,,,,,549,,,,,,,,2025-04-04T18:33:23.673Z,,,,,,,,,CO-25-27,,,,,,,,,,,,,,,,,,2018-11-14T00:00:00Z,,,,00549,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-549,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued, applicant's name, deceased's name and details, cemetery and lot details, next of kin signature, permit number, and signature of local registrar at disinterment.",,,,Interment and disinterment,,,,,"These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued, applicant's name, deceased's name and details, cemetery and lot details, next of kin signature, permit number, and signature of local registrar at disinterment.",,,,,,,,,,,,,"CO-25-27,GRS-549,549,2,Interment and disinterment permits,Interment and disinterment,Item,Discontinued,Finalized,These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.,These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-27,GRS-549,549,2,Interment and disinterment permits,Interment and disinterment,Item,Discontinued,Finalized,These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.,These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued\, applicant's name\, deceased's name and details\, cemetery and lot details\, next of kin signature\, permit number\, and signature of local registrar at disinterment.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,549,,,,,,,549,"These permits allow for the interment or disinterment of burial remains from a cemetery. Information may include the date issued, applicant's name, deceased's name and details, cemetery and lot details, next of kin signature, permit number, and signature of local registrar at disinterment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Lot books/files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-286,,,,21157,,,,,,,Lot books/files,,,,Item,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498024614068224,,,,,,,,,,,,,,,,,,,,GRSItem-2862,,No,Public,,,Lot books/files,,,,,,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,,No,,,,,,,Burial records,,,,,,,,,,,,01004,,,Discontinued,,,,,,,,,,See county schedule Burial Records 14-43,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,2862,,,,,,,,,,,,,,,,,,,,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,,,,,,,Cemetery,,,,,,,,,1004,,,,,,,,2025-04-04T18:33:23.673Z,,,,,,,,,MUN-17-6,,,,,,,,,,,,,,,,,,2015-04-19T00:00:00Z,,,,01004,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1004,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-20,,,,,,,,,"These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.",,,,Lot books/files,,,,,"These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.",,,,,,,,,,,,,"MUN-17-6,GRS-1004,1004,1,Lot books/files,Lot books/files,Item,Discontinued,Finalized,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,Public,Cemetery",,,,,,,,,,,,,,,GRS-286,,,,,Cemetery,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-17-6,GRS-1004,1004,1,Lot books/files,Lot books/files,Item,Discontinued,Finalized,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1004,,,,,,,1004,"These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21157,,,,,,Inactive,
"",Interment and disinterment permits,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Burial records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their importance for?documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.",,,,Burial records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"cemetery,cemetery deeds",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828498009379307520,,,,,,,,,,,,,,,,,,,,GRSItem-21157,,No,Public,,,Burial records,,,,,,"These records have historical value based on their importance for?documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,,No,,,,,,,,,,,,,,,,,,,00286,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their importance for?documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-04-01,,,,,21157,,,,,,,,,,,CO-25-27,,,,,,,,,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,,,,,,,Clerk,,,,,,,,,286,,,,,,GRS-549,,2025-04-04T18:33:09.145Z,,,,,,,,,CO-14-43,,,,,,,,,,,,,,,,,,,,,,00286,,,,,,2018-11-14T00:00:00Z,,,,,,,GRS-286,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"These historical records document burials, interments, and disinterments. Information identifies burial rights, permits, ownership of plots, layout, location of and information about deceased persons and related records.",,,,Burial records,,,,,"These historical records document burials, interments, and disinterments. Information identifies burial rights, permits, ownership of plots, layout, location of and information about deceased persons and related records.",,,,,,,,,,,,,"CO-14-43,GRS-286,286,1,Burial records,Burial records,Item,Current,Finalized,These records have historical value based on their importance for?documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.,These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.,Public,cemetery,cemetery deeds,Clerk",,,,21158,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-14-43,GRS-286,286,1,Burial records,Burial records,Item,Current,Finalized,These records have historical value based on their importance for?documenting legal status\, rights and obligations of individuals\, groups\, organizations\, and governmental bodies despite the passage of time.,These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.,These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.,Public,cemetery,cemetery deeds,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,286,,,,,,,286,"These historical records document burials, interments, and disinterments. Information identifies burial rights, permits, ownership of plots, layout, location of and information about deceased persons and related records.",,,,,,,,,,,,,,,,,"Interment and disinterment permits,CO-25-27,GRS-549",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Block grant yearly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-667,,,,20420,,,,,,,Block grant yearly reports,,,,Item,Community development block grant historical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828310610059722752,,,,,,,,,,,,,,,,,,,,GRSItem-20419,,No,Public,,,Block grant yearly reports,,,,,,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,,No,,,,,,,Community development block grant historical records,,,,,,,,,,,,01738,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20419,,,,,,,,,,,,,,,,,,,,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,,,,,,,Budget,,,,,,,,,1738,,,,,,,,2025-04-02T16:54:31.226Z,,,,,,,,,SG-2-4,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01738,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1738,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Annual reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,Block grant yearly reports,,,,,"Annual reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,,,,,,,,,,"SG-2-4,GRS-1738,1738,1,Block grant yearly reports,Block grant yearly reports,Item,Discontinued,Finalized,Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Public,Budget",,,,,,,,,,,,,,,GRS-667,,,,,Budget,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain for 5 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-2-4,GRS-1738,1738,1,Block grant yearly reports,Block grant yearly reports,Item,Discontinued,Finalized,Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1738,,,,,,,1738,"Annual reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20420,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Community development block grant application records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-667,,,,20420,,,,,,,Community development block grant application records,,,,Item,Community development block grant historical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828310610061819904,,,,,,,,,,,,,,,,,,,,GRSItem-20422,,No,Public,,,Community development block grant application records,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.",,,No,,,,,,,Community development block grant historical records,,,,,,,,,,,,00780,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20422,,,,,,,,,,,,,,,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.",,,,,,,,Administrative,,,,,,,,,780,,,,,,,,2025-04-02T16:54:31.226Z,,,,,,,,,MUN-1-48,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00780,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-780,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application, and all final reports.",,,,Community development block gr,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application, and all final reports.",,,,,,,,,,,,,"MUN-1-48,GRS-780,780,1,Community development block grant application records,Community development block gr,Item,Discontinued,Finalized,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-667,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-48,GRS-780,780,1,Community development block grant application records,Community development block gr,Item,Discontinued,Finalized,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application\, and all final reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,780,,,,,,,780,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. The files include the initial application, and all final reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20420,,,,,,Inactive,
"","Block grant yearly reports,Community development block grant application records,Community development block grant application records",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Community development block grant historical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, fiscal, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Community development block grant historical records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828310610080694272,,,,,,,,,,,,,,,,,,,,GRSItem-20420,,No,Public,,,Community development block grant historical records,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.",,,No,,,,,,,,,,,,,,,,,,,00667,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20420,,,,,,,,,,,"SG-2-4,MUN-1-48,MUN-20-15",,,,,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.",,,,,,,,Planning and Zoning,,,,,,,,,667,,,,,,"GRS-1738,GRS-780,GRS-1057",,2025-04-02T16:54:31.247Z,,,,,,,,,CO-28-15,,,,,,,,,,,,,,,,,,,,,,00667,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-667,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application, yearly reports, and all final reports.",,,,Community development block gr,,,,,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application, yearly reports, and all final reports.",,,,,,,,,,,,,"CO-28-15,GRS-667,667,1,Community development block grant historical records,Community development block gr,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.,Public,Planning and Zoning",,,,"20419,20422,20423",,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-15,GRS-667,667,1,Community development block grant historical records,Community development block gr,Item,Current,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.,Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application\, yearly reports\, and all final reports.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,667,,,,,,,667,"Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application, yearly reports, and all final reports.",,,,,,,,,,,,,,,,,"Block grant yearly reports,Community development block grant application records,Community development block grant application records,SG-2-4,MUN-1-48,MUN-20-15,GRS-1738,GRS-780,GRS-1057",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Community development block grant application records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-667,,,,20420,,,,,,,Community development block grant application records,,,,Item,Community development block grant historical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828310610349129728,,,,,,,,,,,,,,,,,,,,GRSItem-20423,,No,Public,,,Community development block grant application records,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",,,No,,,,,,,Community development block grant historical records,,,,,,,,,,,,01057,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20423,,,,,,,,,,,,,,,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",,,,,,,,Planning and Zoning,,,,,,,,,1057,,,,,,,,2025-04-02T16:54:31.503Z,,,,,,,,,MUN-20-15,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01057,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1057,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.",,,,Community development block gr,,,,,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.",,,,,,,,,,,,,"MUN-20-15,GRS-1057,1057,1,Community development block grant application records,Community development block gr,Item,Discontinued,Finalized,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-667,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-15,GRS-1057,1057,1,Community development block grant application records,Community development block gr,Item,Discontinued,Finalized,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.,These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1057,,,,,,,1057,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20420,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Operation manuals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Operation manuals,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1828771949229113344,,,,,,,,,,,,,,,,,,,,GRSItem-1406,,No,Public,,,Operation manuals,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.",,,No,,,,,,,,,,,,,,,,,,,01406,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,1406,,,,,,,,,,,,,,,,,,,,"These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.",,,,,,,,Facility Management,,,,,,,,,1406,,,,,,,,2025-04-07T19:07:18.544Z,,,,,,,,,SD-11-11,,,,,,,,,,,,,,,,,,,,,,01406,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1406,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,,,,,"These are manuals on the operation of all equipment within district (e.g., heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name, address, and telephone number; maintenance instructions; parts listings; and schematics.",,,,Operation manuals,,,,,"These are manuals on the operation of all equipment within district (e.g., heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name, address, and telephone number; maintenance instructions; parts listings; and schematics.",,,,,,,,,,,,,"SD-11-11,GRS-1406,1406,Operation manuals,Operation manuals,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.,These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-11,GRS-1406,1406,Operation manuals,Operation manuals,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.,These are manuals on the operation of all equipment within district (e.g.\, heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name\, address\, and telephone number; maintenance instructions; parts listings; and schematics.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1406,,,,,,,1406,"These are manuals on the operation of all equipment within district (e.g., heating and cooling systems). They are used to properly maintain and repair district equipment. They include model numbers; serial numbers; manufacturer's name, address, and telephone number; maintenance instructions; parts listings; and schematics.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Deductions and other earnings registers,Garnishment records,Income tax exemptions and withholding files,Individual authorized allotments files,Insurance deduction files,Payroll files,Retirement files,Deductions and other earning registers,Garnishments,Insurance deduction files,Leave summary report,Retirement benefits assistance files,Savings bond purchase summary,Taxable wage earning reports,Deductions and other earnings registers,Employee earnings history files,Garnishment records,Taxable wage earning reports,Income tax exemptions and withholding files,Individual authorized allotments files,Insurance deduction files,Savings bond purchase records,Savings bond purchase summary report,Savings bond purchase records,Savings bond purchase summary report,Taxable wage earning reports,Deductions and other earnings registers,Employee earnings history files,Garnishment records,Income tax exemptions and withholding files,Individual authorized allotment files,Insurance deduction files,Retirement files,Taxable wage earning reports,Deduction annuity authorization file,Deduction authorization files,Monthly payroll deduction billings,Salary schedules,Quarterly wage list reports,Time and attendance reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Payroll processing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"W-2,#payrollshortcut",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724194275328,,,,,,,,,,,,,,,,,,,,GRSItem-1903,,No,,,,Payroll processing records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",,,No,,,,,,,,,,,,,,,,,,,01903,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,1903,,,,,,,,,,,"MUN-8-3,MUN-8-5,MUN-8-6,MUN-8-7,MUN-8-8,MUN-8-11,MUN-8-13,SG-10-3,SG-10-7,SG-10-9,SG-10-13,SG-10-17,SG-10-20,SG-10-24,CO-7-3,CO-7-4,CO-7-6,CO-7-16,CO-7-7,CO-7-8,CO-7-9,CO-7-19,CO-7-20,MUN-8-20,MUN-8-21,MUN-8-22,SD-6-5,SD-6-7,SD-6-9,SD-6-10,SD-6-11,SD-6-12,SD-6-21,SD-6-23,SD-6-3,SD-6-4,SD-6-16,SD-14-20,CO-8-24,SD-19-55",,,,,,,,,"These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",,,,,,,,Payroll,,,,,,,,,1903,,,,,,"GRS-865,GRS-867,GRS-868,GRS-869,GRS-870,GRS-873,GRS-875,GRS-1876,GRS-1880,GRS-1882,GRS-1886,GRS-1890,GRS-1893,GRS-1897,GRS-127,GRS-128,GRS-130,GRS-140,GRS-131,GRS-132,GRS-133,GRS-143,GRS-144,GRS-882,GRS-883,GRS-884,GRS-1337,GRS-1339,GRS-1341,GRS-1342,GRS-1343,GRS-1344,GRS-1353,GRS-1355,GRS-1335,GRS-1336,GRS-1348,GRS-1448,GRS-168,GRS-1563",,2025-04-22T19:52:08.353Z,,,,,,,,,SG-10-30,,,,,,,,,,,,,,,,,,,,,,01903,,,,,,2015-07-01T00:00:00Z,,,,,,,GRS-1903,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,,,,,"These records verify compensation data for each employee, including salary, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",,,,Payroll processing records,,,,,"These records verify compensation data for each employee, including salary, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",,,,,,,,,,,,,"SG-10-30,GRS-1903,1903,Payroll processing records,Payroll processing records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.,W-2,#payrollshortcut,Payroll",,,,"2828,2830,2831,2832,2833,2836,2838,2976,2977,2978,2981,2984,2987,2989,3098,3099,3101,3102,3103,3104,3105,3376,3377,3435,3436,3437,3503,3504,3505,3506,3507,3508,3513,3514,3516,3517,3519,20124,21309,21325",,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-30,GRS-1903,1903,Payroll processing records,Payroll processing records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.,W-2,#payrollshortcut,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1903,,,,,,,1903,"These records verify compensation data for each employee, including salary, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",,,,,,,,,,,,,,,,,"Deductions and other earnings registers,Garnishment records,Income tax exemptions and withholding files,Individual authorized allotments files,Insurance deduction files,Payroll files,Retirement files,Deductions and other earning registers,Garnishments,Insurance deduction files,Leave summary report,Retirement benefits assistance files,Savings bond purchase summary,Taxable wage earning reports,Deductions and other earnings registers,Employee earnings history files,Garnishment records,Taxable wage earning reports,Income tax exemptions and withholding files,Individual authorized allotments files,Insurance deduction files,Savings bond purchase records,Savings bond purchase summary report,Savings bond purchase records,Savings bond purchase summary report,Taxable wage earning reports,Deductions and other earnings registers,Employee earnings history files,Garnishment records,Income tax exemptions and withholding files,Individual authorized allotment files,Insurance deduction files,Retirement files,Taxable wage earning reports,Deduction annuity authorization file,Deduction authorization files,Monthly payroll deduction billings,Salary schedules,Quarterly wage list reports,Time and attendance reports,MUN-8-3,MUN-8-5,MUN-8-6,MUN-8-7,MUN-8-8,MUN-8-11,MUN-8-13,SG-10-3,SG-10-7,SG-10-9,SG-10-13,SG-10-17,SG-10-20,SG-10-24,CO-7-3,CO-7-4,CO-7-6,CO-7-16,CO-7-7,CO-7-8,CO-7-9,CO-7-19,CO-7-20,MUN-8-20,MUN-8-21,MUN-8-22,SD-6-5,SD-6-7,SD-6-9,SD-6-10,SD-6-11,SD-6-12,SD-6-21,SD-6-23,SD-6-3,SD-6-4,SD-6-16,SD-14-20,CO-8-24,SD-19-55,GRS-865,GRS-867,GRS-868,GRS-869,GRS-870,GRS-873,GRS-875,GRS-1876,GRS-1880,GRS-1882,GRS-1886,GRS-1890,GRS-1893,GRS-1897,GRS-127,GRS-128,GRS-130,GRS-140,GRS-131,GRS-132,GRS-133,GRS-143,GRS-144,GRS-882,GRS-883,GRS-884,GRS-1337,GRS-1339,GRS-1341,GRS-1342,GRS-1343,GRS-1344,GRS-1353,GRS-1355,GRS-1335,GRS-1336,GRS-1348,GRS-1448,GRS-168,GRS-1563",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Employment applications (hired),Employee history card,Personnel files,Official employee personnel file,Employee awards,Length of service award files,Employee performance-related records,Employee history card,Merit employee performance-related records,Personnel files,Certified personnel files,Classified employee history card,Performance related records,Merit employee performance-related records,Firearm qualification records,Performance evaluation,Performance plan",,,,,Retention wording changed from 'end of employment' to 'after separation' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,Performance plans and evaluations,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724197421056,,,,,,,,,,,,,,,,,,,,GRSItem-1966,,No,Private,,,Performance plans and evaluations,,,,,,"Retention wording changed from 'end of employment' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.",,,No,,,,,,,,,,,,,,,,,,,01966,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency's current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-01,,,,,1966,,,,,,,,,,,"MUN-9-1,MUN-9-6,MUN-9-12,SG-11-2,SG-11-9,SG-11-26,SG-11-30,CO-8-5,CO-8-18,CO-8-20,SD-14-1,SD-14-4,SD-14-30,MUN-9-27,CO-16-25,SG-7(229)-9,SG-7(229)-10",,,,,,,,,"This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.",,,,,,,,Human Resources,,,,,,,,,1966,,,,,,"GRS-885,GRS-890,GRS-896,GRS-1907,GRS-1914,GRS-1930,GRS-1934,GRS-149,GRS-162,GRS-164,GRS-1429,GRS-1432,GRS-1457,GRS-911,GRS-341,GRS-2341,GRS-2342",,2025-04-22T19:52:08.353Z,,,,,,,,,SG-11-63,,,,,,,,,,,,,,,,,,,,,,01966,,,,,,2017-06-01T00:00:00Z,,,,,,,GRS-1966,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-01,,,,,,,,,"This information documents an employee's performance, including awards, performance plans, qualification records, and evaluations.",,,,Performance plans and evaluati,,,,,"This information documents an employee's performance, including awards, performance plans, qualification records, and evaluations.",,,,,,,,,,,,,"SG-11-63,GRS-1966,1966,Performance plans and evaluations,Performance plans and evaluati,Item,Current,Finalized,Retention wording changed from 'end of employment' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.,This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.,Private,Human Resources",,,,"2841,2845,2849,2993,2997,3006,3010,3115,3120,3122,3346,3348,3363,3442,21597,21679,21680",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-63,GRS-1966,1966,Performance plans and evaluations,Performance plans and evaluati,Item,Current,Finalized,Retention wording changed from 'end of employment' to 'after separation' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency's current business.,This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.,This information documents an employee's performance\, including awards\, performance plans\, qualification records\, and evaluations.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1966,,,,,,,1966,"This information documents an employee's performance, including awards, performance plans, qualification records, and evaluations.",,,,,,,,,,,,,,,,,"Employment applications (hired),Employee history card,Personnel files,Official employee personnel file,Employee awards,Length of service award files,Employee performance-related records,Employee history card,Merit employee performance-related records,Personnel files,Certified personnel files,Classified employee history card,Performance related records,Merit employee performance-related records,Firearm qualification records,Performance evaluation,Performance plan,MUN-9-1,MUN-9-6,MUN-9-12,SG-11-2,SG-11-9,SG-11-26,SG-11-30,CO-8-5,CO-8-18,CO-8-20,SD-14-1,SD-14-4,SD-14-30,MUN-9-27,CO-16-25,SG-7(229)-9,SG-7(229)-10,GRS-885,GRS-890,GRS-896,GRS-1907,GRS-1914,GRS-1930,GRS-1934,GRS-149,GRS-162,GRS-164,GRS-1429,GRS-1432,GRS-1457,GRS-911,GRS-341,GRS-2341,GRS-2342",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget background records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget background records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724198469632,,,,,,,,,,,,,,,,,,,,GRSItem-2790,,No,Public,,,Budget background records,,,,,,These records are used to assist in the preparation of department budget requests presented to the city council.,,,No,,,,,,,Budget records,,,,,,,,,,,,00796,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2790,,,,,,,,,,,,,,,,,,,,These records are used to assist in the preparation of department budget requests presented to the city council.,,,,,,,,Budget,,,,,,,,,796,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-3-3,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00796,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-796,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These records are used to assist in the preparation of department budget requests presented to the city council.,,,,Budget background records,,,,,These records are used to assist in the preparation of department budget requests presented to the city council.,,,,,,,,,,,,,"MUN-3-3,GRS-796,796,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These records are used to assist in the preparation of department budget requests presented to the city council.,These records are used to assist in the preparation of department budget requests presented to the city council.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-3,GRS-796,796,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These records are used to assist in the preparation of department budget requests presented to the city council.,These records are used to assist in the preparation of department budget requests presented to the city council.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,796,,,,,,,796,These records are used to assist in the preparation of department budget requests presented to the city council.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative payroll reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Administrative payroll reports,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724199518208,,,,,,,,,,,,,,,,,,,,GRSItem-2826,,No,Private,,,Administrative payroll reports,,,,,,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,00863,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2826,,,,,,,,,,,,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,,,,,,,,Payroll,,,,,,,,,863,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00863,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-863,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,,,,Administrative payroll reports,,,,,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,"MUN-8-1,GRS-863,863,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-1,GRS-863,863,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,863,,,,,,,863,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance deduction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Insurance deduction files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724199518209,,,,,,,,,,,,,,,,,,,,GRSItem-2833,,No,Private,,,Insurance deduction files,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00870,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2833,,,,,,,,,,,,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,Payroll,,,,,,,,,870,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-8,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00870,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-870,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,Insurance deduction files,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,"MUN-8-8,GRS-870,870,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-8,GRS-870,870,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,870,,,,,,,870,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deductions and other earnings registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deductions and other earnings registers,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724200566784,,,,,,,,,,,,,,,,,,,,GRSItem-2828,,No,Private,,,Deductions and other earnings registers,,,,,,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00865,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2828,,,,,,,,,,,,,,,,,,,,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",,,,,,,,Payroll,,,,,,,,,865,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-3,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00865,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-865,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",,,,Deductions and other earnings,,,,,"These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",,,,,,,,,,,,,"MUN-8-3,GRS-865,865,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.,These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-3,GRS-865,865,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.,These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,865,,,,,,,865,"These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Payroll register,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724201615360,,,,,,,,,,,,,,,,,,,,GRSItem-2837,,No,Private,,,Payroll register,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,No,,,,,,,,,,,,,,,,,,,00874,,,Discontinued,,,,,,,,,,See state schedule Employee Wage History Records 10-32,,,,,,,,,"Retain for 7 years after or 65 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2837,,,,,,,,,,,,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,Payroll,,,,,,,,,874,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-12,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00874,,,,,,2003-03-01T00:00:00Z,,,,,,,GRS-874,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,Payroll register,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,"MUN-8-12,GRS-874,874,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after or 65 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-12,GRS-874,874,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,874,,,,,,,874,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Bank statements,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724202663936,,,,,,,,,,,,,,,,,,,,GRSItem-2945,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,No,,,,,,,Budget records,,,,,,,,,,,,01798,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2945,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,,,,,,Financial Management,,,,,,,,,1798,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-7-9,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01798,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1798,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,Bank statements,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,"SG-7-9,GRS-1798,1798,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-9,GRS-1798,1798,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1798,,,,,,,1798,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave adjustment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave adjustment reports,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724203712512,,,,,,,,,,,,,,,,,,,,GRSItem-2979,,No,Private,,,Leave adjustment reports,,,,,,"Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01883,,,Discontinued,,,,,,,,,,See Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2979,,,,,,,,,,,,,,,,,,,,"Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.",,,,,,,,Payroll,,,,,,,,,1883,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-10-10,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01883,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1883,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Shows all leave adjustments made during a pay period. Shows category of adjustment, the amount, social security number, and employee name.",,,,Leave adjustment reports,,,,,"Shows all leave adjustments made during a pay period. Shows category of adjustment, the amount, social security number, and employee name.",,,,,,,,,,,,,"SG-10-10,GRS-1883,1883,1,Leave adjustment reports,Leave adjustment reports,Item,Discontinued,Finalized,Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.,Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-10,GRS-1883,1883,1,Leave adjustment reports,Leave adjustment reports,Item,Discontinued,Finalized,Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.,Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1883,,,,,,,1883,"Shows all leave adjustments made during a pay period. Shows category of adjustment, the amount, social security number, and employee name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee earnings history files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Employee earnings history files,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724204761088,,,,,,,,,,,,,,,,,,,,GRSItem-2829,,No,Private,,,Employee earnings history files,,,,,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,No,,,,,,,,,,,,,,,,,,,00866,,,Discontinued,,,,,,,,,,See state schedule Employee Wage History Records 10-32,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2829,,,,,,,,,,,,,,,,,,,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,Payroll,,,,,,,,,866,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-4,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00866,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-866,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year-to-date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,Employee earnings history file,,,,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year-to-date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,,,,,,"MUN-8-4,GRS-866,866,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-4,GRS-866,866,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,866,,,,,,,866,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year-to-date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Retirement files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724205809664,,,,,,,,,,,,,,,,,,,,GRSItem-2838,,No,Private,,,Retirement files,,,,,,These are reports and register control documents relating to an employee's retirement.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00875,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2838,,,,,,,,,,,,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,Payroll,,,,,,,,,875,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-13,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00875,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-875,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,Retirement files,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,"MUN-8-13,GRS-875,875,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-13,GRS-875,875,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,875,,,,,,,875,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cost report data files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Cost report data files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724205809665,,,,,,,,,,,,,,,,,,,,GRSItem-2950,,No,Public,,,Cost report data files,,,,,,Ledgers and forms used to accumulate data for use in cost reports.,,,No,,,,,,,Budget records,,,,,,,,,,,,01805,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2950,,,,,,,,,,,,,,,,,,,,Ledgers and forms used to accumulate data for use in cost reports.,,,,,,,,Financial Management,,,,,,,,,1805,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-7-16,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01805,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1805,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,Ledgers and forms used to accumulate data for use in cost reports.,,,,Cost report data files,,,,,Ledgers and forms used to accumulate data for use in cost reports.,,,,,,,,,,,,,"SG-7-16,GRS-1805,1805,1,Cost report data files,Cost report data files,Item,Discontinued,Finalized,Ledgers and forms used to accumulate data for use in cost reports.,Ledgers and forms used to accumulate data for use in cost reports.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-16,GRS-1805,1805,1,Cost report data files,Cost report data files,Item,Discontinued,Finalized,Ledgers and forms used to accumulate data for use in cost reports.,Ledgers and forms used to accumulate data for use in cost reports.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1805,,,,,,,1805,Ledgers and forms used to accumulate data for use in cost reports.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave applications,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724206858240,,,,,,,,,,,,,,,,,,,,GRSItem-2980,,No,Private,,,Leave applications,,,,,,Applications for leave and supporting papers relating to request for and approval of employee leave.,,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01884,,,Discontinued,,,,,,,,,,See Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2980,,,,,,,,,,,,,,,,,,,,Applications for leave and supporting papers relating to request for and approval of employee leave.,,,,,,,,Payroll,,,,,,,,,1884,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-10-11,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01884,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1884,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Applications for leave and supporting papers relating to request for and approval of employee leave.,,,,Leave applications,,,,,Applications for leave and supporting papers relating to request for and approval of employee leave.,,,,,,,,,,,,,"SG-10-11,GRS-1884,1884,1,Leave applications,Leave applications,Item,Discontinued,Finalized,Applications for leave and supporting papers relating to request for and approval of employee leave.,Applications for leave and supporting papers relating to request for and approval of employee leave.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-11,GRS-1884,1884,1,Leave applications,Leave applications,Item,Discontinued,Finalized,Applications for leave and supporting papers relating to request for and approval of employee leave.,Applications for leave and supporting papers relating to request for and approval of employee leave.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1884,,,,,,,1884,Applications for leave and supporting papers relating to request for and approval of employee leave.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1903,GRS-1902,GRS-1965",,,,"1903,21300,21533",,,,,,,Payroll files,,,,Item,"Payroll processing records,Timekeeping records,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724206858241,,,,,,,,,,,,,,,,,,,,GRSItem-2836,,No,Private,,,Payroll files,,,,,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",,,No,,,,,,,"Timekeeping records,Payroll processing records",,,,,,,,,,,,00873,,,Discontinued,,,,,,,,,,"See state schedule Timekeeping Records 10-29, Payroll Processing Records 10-30,",,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2836,,,,,,,,,,,,,,,,,,,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",,,,,,,,Payroll,,,,,,,,,873,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-11,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00873,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-873,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 ""Employee Earnings History Files,"" if an earning history file/card is not maintained.",,,,Payroll files,,,,,"These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 ""Employee Earnings History Files,"" if an earning history file/card is not maintained.",,,,,,,,,,,,,"MUN-8-11,GRS-873,873,1,Payroll files,Payroll files,Item,Discontinued,Finalized,These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.,These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.,Private,Payroll",,,,,,,,,,,,,,,"GRS-1902,GRS-1903",,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-11,GRS-873,873,1,Payroll files,Payroll files,Item,Discontinued,Finalized,These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.,These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,873,,,,,,,873,"These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 ""Employee Earnings History Files,"" if an earning history file/card is not maintained.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21300,1903",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General accounting ledger,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,General accounting ledger,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724208955392,,,,,,,,,,,,,,,,,,,,GRSItem-2954,,No,Public,,,General accounting ledger,,,,,,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,,No,,,,,,,Budget records,,,,,,,,,,,,01814,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2954,,,,,,,,,,,,,,,,,,,,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,,,,,,,Financial Management,,,,,,,,,1814,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-7-25,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01814,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1814,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"General accounts ledger, showing debit and credit entries, and reflecting expenditures in summary.",,,,General accounting ledger,,,,,"General accounts ledger, showing debit and credit entries, and reflecting expenditures in summary.",,,,,,,,,,,,,"SG-7-25,GRS-1814,1814,1,General accounting ledger,General accounting ledger,Item,Discontinued,Finalized,General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.,General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-25,GRS-1814,1814,1,General accounting ledger,General accounting ledger,Item,Discontinued,Finalized,General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.,General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1814,,,,,,,1814,"General accounts ledger, showing debit and credit entries, and reflecting expenditures in summary.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Leave summary report,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724208955393,,,,,,,,,,,,,,,,,,,,GRSItem-2981,,No,Private,,,Leave summary report,,,,,,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01886,,,Discontinued,,,,,,,,,,See Payroll Post Processing Records 10-30,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2981,,,,,,,,,,,,,,,,,,,,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.",,,,,,,,Payroll,,,,,,,,,1886,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-10-13,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01886,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1886,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee, they are maintained in the official personnel file.",,,,Leave summary report,,,,,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee, they are maintained in the official personnel file.",,,,,,,,,,,,,"SG-10-13,GRS-1886,1886,1,Leave summary report,Leave summary report,Item,Discontinued,Finalized,Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.,Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-13,GRS-1886,1886,1,Leave summary report,Leave summary report,Item,Discontinued,Finalized,Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.,Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1886,,,,,,,1886,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee, they are maintained in the official personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee awards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Employee awards,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724210003968,,,,,,,,,,,,,,,,,,,,GRSItem-2997,,No,Public,,,Employee awards,,,,,,"Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,01914,,,Discontinued,,,,,,,,,,See Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2997,,,,,,,,,,,,,,,,,,,,"Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.",,,,,,,,Human Resources,,,,,,,,,1914,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-11-9,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01914,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1914,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"Case files which document all employee awards, including recommendations, approved nominations, memoranda, correspondence, reports, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.",,,,Employee awards,,,,,"Case files which document all employee awards, including recommendations, approved nominations, memoranda, correspondence, reports, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.",,,,,,,,,,,,,"SG-11-9,GRS-1914,1914,1,Employee awards,Employee awards,Item,Discontinued,Finalized,Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.,Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-9,GRS-1914,1914,1,Employee awards,Employee awards,Item,Discontinued,Finalized,Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.,Case files which document all employee awards\, including recommendations\, approved nominations\, memoranda\, correspondence\, reports\, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1914,,,,,,,1914,"Case files which document all employee awards, including recommendations, approved nominations, memoranda, correspondence, reports, and related policies pertaining to agency-sponsored cash and non-cash awards. These files may also document awards from other government agencies or private organizations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Verification of employment eligibility,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Verification of employment eligibility,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724211052544,,,,,,,,,,,,,,,,,,,,GRSItem-3023,,No,Private,,,Verification of employment eligibility,,,,,,"Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.",,,No,,,,,,,Employment history records,,,,,,,,,,,,01954,,,Discontinued,,,,,,,,,,Crosswalked to Employment History Records SG 11-62.,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-06,,,,,3023,,,,,,,,,,,,,,,,,,,,"Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.",,,,,,,,Human Resources,,,,,,,,,1954,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-11-51,,,,,,,,,,,,,,,,,,2016-04-05T00:00:00Z,,,,01954,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1954,,,,,,,,,,,,,,,,,,,,,,,,,,2016-04-06,,,,,,,,,"Employment documentation required to comply with the Immigration Reform and Control Act, 1986.",,,,Verification of employment eli,,,,,"Employment documentation required to comply with the Immigration Reform and Control Act, 1986.",,,,,,,,,,,,,"SG-11-51,GRS-1954,1954,1,Verification of employment eligibility,Verification of employment eli,Item,Discontinued,Finalized,Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.,Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1965,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-51,GRS-1954,1954,1,Verification of employment eligibility,Verification of employment eli,Item,Discontinued,Finalized,Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.,Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1954,,,,,,,1954,"Employment documentation required to comply with the Immigration Reform and Control Act, 1986.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget estimates and justification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget estimates and justification files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724212101120,,,,,,,,,,,,,,,,,,,,GRSItem-3075,,No,Public,,,Budget estimates and justification files,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,No,,,,,,,Budget records,,,,,,,,,,,,00062,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3075,,,,,,,,,,,,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,,,,,,Budget,,,,,,,,,62,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-3-4,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00062,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-62,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,Budget estimates and justifica,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,"CO-3-4,GRS-62,62,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-4,GRS-62,62,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,62,,,,,,,62,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tentative budget files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Tentative budget files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724212101121,,,,,,,,,,,,,,,,,,,,GRSItem-3078,,No,Public,,,Tentative budget files,,,,,,"These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).",,,No,,,,,,,Budget records,,,,,,,,,,,,00065,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3078,,,,,,,,,,,,,,,,,,,,"These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).",,,,,,,,Budget,,,,,,,,,65,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-3-7,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00065,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-65,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).",,,,Tentative budget files,,,,,"These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).",,,,,,,,,,,,,"CO-3-7,GRS-65,65,1,Tentative budget files,Tentative budget files,Item,Discontinued,Finalized,These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).,These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-7,GRS-65,65,1,Tentative budget files,Tentative budget files,Item,Discontinued,Finalized,These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).,These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year\, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,65,,,,,,,65,"These files contain tentative budget requests. ""On or before the first day of the next to last month of every fiscal year, the budget officer shall prepare for the next budget year and file with the governing body a tentative budget for each fund for which a budget is required"" (UCA 17-36-10 (2012)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deductions and other earnings registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deductions and other earnings registers,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724214198272,,,,,,,,,,,,,,,,,,,,GRSItem-3098,,No,Private,,,Deductions and other earnings registers,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00127,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3098,,,,,,,,,,,,,,,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,,,,,,,,Payroll,,,,,,,,,127,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-3,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00127,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-127,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,,,,Deductions and other earnings,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,,,,,,,,,,,,,"CO-7-3,GRS-127,127,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-3,GRS-127,127,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,127,,,,,,,127,These registers record by department code amounts deducted from employees payroll checks. They are used for reference of retirement and other miscellaneous deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget authorization reference files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget authorization reference files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724214198273,,,,,,,,,,,,,,,,,,,,GRSItem-3097,,No,Private,,,Budget authorization reference files,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,No,,,,,,,Budget records,,,,,,,,,,,,00126,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3097,,,,,,,,,,,,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,Payroll,,,,,,,,,126,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00126,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-126,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,Budget authorization reference,,,,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,"CO-7-2,GRS-126,126,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1856,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-2,GRS-126,126,1,Budget authorization reference files,Budget authorization reference,Item,Discontinued,Finalized,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,126,,,,,,,126,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave application files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724215246848,,,,,,,,,,,,,,,,,,,,GRSItem-3106,,No,Private,,,Leave application files,,,,,,"These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00135,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3106,,,,,,,,,,,,,,,,,,,,"These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).",,,,,,,,Payroll,,,,,,,,,135,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-11,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00135,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-135,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,Leave application files,,,,,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,"CO-7-11,GRS-135,135,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-11,GRS-135,135,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,135,,,,,,,135,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement benefits assistance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Retirement benefits assistance files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724216295424,,,,,,,,,,,,,,,,,,,,GRSItem-3110,,No,Private,,,Retirement benefits assistance files,,,,,,"These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00138,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3110,,,,,,,,,,,,,,,,,,,,"These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,Payroll,,,,,,,,,138,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-14,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00138,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-138,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,Retirement benefits assistance,,,,,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,"CO-7-14,GRS-138,138,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-14,GRS-138,138,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,138,,,,,,,138,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave data files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave data files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724217344000,,,,,,,,,,,,,,,,,,,,GRSItem-3107,,No,Private,,,Leave data files,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00136,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3107,,,,,,,,,,,,,,,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,Payroll,,,,,,,,,136,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-12,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00136,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-136,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,Leave data files,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,"CO-7-12,GRS-136,136,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-12,GRS-136,136,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,136,,,,,,,136,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Personnel files,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724217344001,,,,,,,,,,,,,,,,,,,,GRSItem-3122,,No,Private,,,Personnel files,,,,,,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,00164,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62 or Performance Plans & Evalu,,,,,,,,,"Retain for 65 years after from the date of employment or 3 years after retirement or death, whichever is earliest, (UCA 49-11-602 (2011)), and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3122,,,,,,,,,,,,,,,,,,,,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",,,,,,,,Human Resources,,,,,,,,,164,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-8-20,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00164,,,,,,2004-07-01T00:00:00Z,,,,,,,GRS-164,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These files are the official employment files for all county employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,Personnel files,,,,,"These files are the official employment files for all county employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,,,,,,,,,,"CO-8-20,GRS-164,164,1,Personnel files,Personnel files,Item,Discontinued,Finalized,These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after from the date of employment or 3 years after retirement or death, whichever is earliest, (UCA 49-11-602 (2011)), and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-20,GRS-164,164,1,Personnel files,Personnel files,Item,Discontinued,Finalized,These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,164,,,,,,,164,"These files are the official employment files for all county employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Certified personnel files,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724218392576,,,,,,,,,,,,,,,,,,,,GRSItem-3346,,No,Private,,,Certified personnel files,,,,,,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,01429,,,Discontinued,,,,,,,,,,"See state schedule Employment History Records 11-62, or Performance Plans & Eval",,,,,,,,,"Retain for 65 years after from date of employment or 3 years after retirement or death, whichever is earliest, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3346,,,,,,,,,,,,,,,,,,,,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,,,,,,,Human Resources,,,,,,,,,1429,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-14-1,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01429,,,,,,2004-07-01T00:00:00Z,,,,,,,GRS-1429,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.",,,,Certified personnel files,,,,,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.",,,,,,,,,,,,,"SD-14-1,GRS-1429,1429,1,Certified personnel files,Certified personnel files,Item,Discontinued,Finalized,These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.,These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after from date of employment or 3 years after retirement or death, whichever is earliest, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-1,GRS-1429,1429,1,Certified personnel files,Certified personnel files,Item,Discontinued,Finalized,These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.,These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1429,,,,,,,1429,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified employee contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Certified employee contracts,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724220489728,,,,,,,,,,,,,,,,,,,,GRSItem-3352,,No,Private,,,Certified employee contracts,,,,,,"These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.",,,No,,,,,,,Employment history records,,,,,,,,,,,,01439,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62,,,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3352,,,,,,,,,,,,,,,,,,,,"These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.",,,,,,,,Human Resources,,,,,,,,,1439,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-14-11,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01439,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1439,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent, assistant superintendent, or business administrator. They may include the following: the agreement, name of certified employee, step and lane, basic salary, social security number, total compensation, number of years in district, number of years out of district, whether payments are made in ten or twelve month increments, payments for extra periods, and date.",,,,Certified employee contracts,,,,,"These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent, assistant superintendent, or business administrator. They may include the following: the agreement, name of certified employee, step and lane, basic salary, social security number, total compensation, number of years in district, number of years out of district, whether payments are made in ten or twelve month increments, payments for extra periods, and date.",,,,,,,,,,,,,"SD-14-11,GRS-1439,1439,1,Certified employee contracts,Certified employee contracts,Item,Discontinued,Finalized,These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.,These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1965,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-11,GRS-1439,1439,1,Certified employee contracts,Certified employee contracts,Item,Discontinued,Finalized,These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.,These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent\, assistant superintendent\, or business administrator. They may include the following: the agreement\, name of certified employee\, step and lane\, basic salary\, social security number\, total compensation\, number of years in district\, number of years out of district\, whether payments are made in ten or twelve month increments\, payments for extra periods\, and date.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1439,,,,,,,1439,"These are employment contracts between the district and individual certified employees. Contracts are signed by both the individual employee and the superintendent, assistant superintendent, or business administrator. They may include the following: the agreement, name of certified employee, step and lane, basic salary, social security number, total compensation, number of years in district, number of years out of district, whether payments are made in ten or twelve month increments, payments for extra periods, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Merit employee performance-related records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Merit employee performance-related records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724222586880,,,,,,,,,,,,,,,,,,,,GRSItem-3120,,No,Private,,,Merit employee performance-related records,,,,,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,00162,,,Discontinued,,,,,,,,,,See state schedule Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 3 years after after date of appraisal, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3120,,,,,,,,,,,,,,,,,,,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,Human Resources,,,,,,,,,162,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-8-18,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00162,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-162,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,Merit employee performance-rel,,,,,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,,,,,,"CO-8-18,GRS-162,162,1,Merit employee performance-related records,Merit employee performance-rel,Item,Discontinued,Finalized,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after date of appraisal, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-18,GRS-162,162,1,Merit employee performance-related records,Merit employee performance-rel,Item,Discontinued,Finalized,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,162,,,,,,,162,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Classified employee history card,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Classified employee history card,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724222586881,,,,,,,,,,,,,,,,,,,,GRSItem-3348,,No,Private,,,Classified employee history card,,,,,,"These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,01432,,,Discontinued,,,,,,,,,,This schedule now falls under Employment History Records SG 11-62 or Performance,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3348,,,,,,,,,,,,,,,,,,,,"These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.",,,,,,,,Human Resources,,,,,,,,,1432,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-14-4,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01432,,,,,,2011-06-01T00:00:00Z,,,,,,,GRS-1432,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They include employee name, home address and telephone number, social security number, birth date, date hired, work and salary history (date, name of school or department assigned, position, step, lane, number of days worked, number of hours per day worked, hourly rate, and annual salary), and if applicable, date terminated. This information has been computerized in many districts.",,,,Classified employee history ca,,,,,"These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They include employee name, home address and telephone number, social security number, birth date, date hired, work and salary history (date, name of school or department assigned, position, step, lane, number of days worked, number of hours per day worked, hourly rate, and annual salary), and if applicable, date terminated. This information has been computerized in many districts.",,,,,,,,,,,,,"SD-14-4,GRS-1432,1432,1,Classified employee history card,Classified employee history ca,Item,Discontinued,Finalized,These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.,These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-14-4,GRS-1432,1432,1,Classified employee history card,Classified employee history ca,Item,Discontinued,Finalized,These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.,These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They include employee name\, home address and telephone number\, social security number\, birth date\, date hired\, work and salary history (date\, name of school or department assigned\, position\, step\, lane\, number of days worked\, number of hours per day worked\, hourly rate\, and annual salary)\, and if applicable\, date terminated. This information has been computerized in many districts.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1432,,,,,,,1432,"These cards provide an employment history summary of classified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They include employee name, home address and telephone number, social security number, birth date, date hired, work and salary history (date, name of school or department assigned, position, step, lane, number of days worked, number of hours per day worked, hourly rate, and annual salary), and if applicable, date terminated. This information has been computerized in many districts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,"Retention changed from ""administrative need ends"" to ""resolution of issue"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Savings bond purchase summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Savings bond purchase summary report,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724224684032,,,,,,,,,,,,,,,,,,,,GRSItem-3377,,No,Private,,,Savings bond purchase summary report,,,,,,"Retention changed from ""administrative need ends"" to ""resolution of issue"" to meet new language requirements.,These reports list employee U.S. Savings bond purchases and remaining bond balances.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00144,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3377,,,,,,,,,,,,,,,,,,,,These reports list employee U.S. Savings bond purchases and remaining bond balances.,,,,,,,,Payroll,,,,,,,,,144,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-20,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00144,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-144,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These reports list employee U.S. Savings bond purchases and remaining bond balances.,,,,Savings bond purchase summary,,,,,These reports list employee U.S. Savings bond purchases and remaining bond balances.,,,,,,,,,,,,,"CO-7-20,GRS-144,144,1,Savings bond purchase summary report,Savings bond purchase summary,Item,Discontinued,Finalized,Retention changed from ""administrative need ends"" to ""resolution of issue"" to meet new language requirements.,These reports list employee U.S. Savings bond purchases and remaining bond balances.,These reports list employee U.S. Savings bond purchases and remaining bond balances.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-20,GRS-144,144,1,Savings bond purchase summary report,Savings bond purchase summary,Item,Discontinued,Finalized,Retention changed from ""administrative need ends"" to ""resolution of issue"" to meet new language requirements.,These reports list employee U.S. Savings bond purchases and remaining bond balances.,These reports list employee U.S. Savings bond purchases and remaining bond balances.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,144,,,,,,,144,These reports list employee U.S. Savings bond purchases and remaining bond balances.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Taxable wage earning reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Taxable wage earning reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724224684033,,,,,,,,,,,,,,,,,,,,GRSItem-3437,,No,Private,,,Taxable wage earning reports,,,,,,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00884,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3437,,,,,,,,,,,,,,,,,,,,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,,,,,,Payroll,,,,,,,,,884,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-22,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00884,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-884,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2, reports on withheld federal taxes such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,Taxable wage earning reports,,,,,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2, reports on withheld federal taxes such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,"MUN-8-22,GRS-884,884,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-22,GRS-884,884,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,884,,,,,,,884,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2, reports on withheld federal taxes such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Savings bond purchase records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Savings bond purchase records,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724225732608,,,,,,,,,,,,,,,,,,,,GRSItem-3376,,No,Public,,,Savings bond purchase records,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00143,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3376,,,,,,,,,,,,,,,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,Payroll,,,,,,,,,143,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-7-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00143,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-143,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,Savings bond purchase records,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,,,,,,"CO-7-19,GRS-143,143,1,Savings bond purchase records,Savings bond purchase records,Item,Discontinued,Finalized,These records document the payroll deduction and purchase of U.S. Savings Bonds.,These records document the payroll deduction and purchase of U.S. Savings Bonds.,Public,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-19,GRS-143,143,1,Savings bond purchase records,Savings bond purchase records,Item,Discontinued,Finalized,These records document the payroll deduction and purchase of U.S. Savings Bonds.,These records document the payroll deduction and purchase of U.S. Savings Bonds.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,143,,,,,,,143,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,"Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Budget working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget working files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724226781184,,,,,,,,,,,,,,,,,,,,GRSItem-3425,,No,Public,,,Budget working files,,,,,,"Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,00802,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3425,,,,,,,,,,,,,,,,,,,,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,,,,,,Budget,,,,,,,,,802,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-3-9,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00802,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-802,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,Budget working files,,,,,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,"MUN-3-9,GRS-802,802,1,Budget working files,Budget working files,Item,Discontinued,Finalized,Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-9,GRS-802,802,1,Budget working files,Budget working files,Item,Discontinued,Finalized,Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,802,,,,,,,802,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,"Retention changed from ""Retain until administrative need ends"" to 'final action' to meet new language needs.",,,,,0.094103105,,,,,,,,,,,Savings bond purchase summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Savings bond purchase summary report,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724227829760,,,,,,,,,,,,,,,,,,,,GRSItem-3436,,No,Private,,,Savings bond purchase summary report,,,,,,"Retention changed from ""Retain until administrative need ends"" to 'final action' to meet new language needs.,These reports list employee U.S. Savings Bond purchases and remaining bond balances.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00883,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3436,,,,,,,,,,,,,,,,,,,,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,,,,,,,,Payroll,,,,,,,,,883,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-8-21,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00883,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-883,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,,,,Savings bond purchase summary,,,,,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,,,,,,,,,,,,,"MUN-8-21,GRS-883,883,1,Savings bond purchase summary report,Savings bond purchase summary,Item,Discontinued,Finalized,Retention changed from ""Retain until administrative need ends"" to 'final action' to meet new language needs.,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-21,GRS-883,883,1,Savings bond purchase summary report,Savings bond purchase summary,Item,Discontinued,Finalized,Retention changed from ""Retain until administrative need ends"" to 'final action' to meet new language needs.,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,883,,,,,,,883,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget background records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget background records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724228878336,,,,,,,,,,,,,,,,,,,,GRSItem-3496,,No,Public,,,Budget background records,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,No,,,,,,,Budget records,,,,,,,,,,,,01294,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3496,,,,,,,,,,,,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,,,,,,Budget,,,,,,,,,1294,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-3-3,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01294,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1294,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,Budget background records,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,"SD-3-3,GRS-1294,1294,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-3,GRS-1294,1294,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1294,,,,,,,1294,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Merit employee performance-related records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Merit employee performance-related records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724229926912,,,,,,,,,,,,,,,,,,,,GRSItem-3442,,No,Private,,,Merit employee performance-related records,,,,,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,00911,,,Discontinued,,,,,,,,,,See state schedule Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3442,,,,,,,,,,,,,,,,,,,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,Human Resources,,,,,,,,,911,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,MUN-9-27,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00911,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-911,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,Merit employee performance-rel,,,,,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,,,,,,"MUN-9-27,GRS-911,911,1,Merit employee performance-related records,Merit employee performance-rel,Item,Discontinued,Finalized,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-27,GRS-911,911,1,Merit employee performance-related records,Merit employee performance-rel,Item,Discontinued,Finalized,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,911,,,,,,,911,"These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deductions and other earnings registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deductions and other earnings registers,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724234121217,,,,,,,,,,,,,,,,,,,,GRSItem-3503,,No,Private,,,Deductions and other earnings registers,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01337,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3503,,,,,,,,,,,,,,,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,,,,,,,Payroll,,,,,,,,,1337,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-5,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01337,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1337,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,,,Deductions and other earnings,,,,,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,,,,,,,,,,,,"SD-6-5,GRS-1337,1337,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-5,GRS-1337,1337,1,Deductions and other earnings registers,Deductions and other earnings,Item,Discontinued,Finalized,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1337,,,,,,,1337,These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave application files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724235169793,,,,,,,,,,,,,,,,,,,,GRSItem-3510,,No,Private,,,Leave application files,,,,,,"These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01346,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3510,,,,,,,,,,,,,,,,,,,,"These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).",,,,,,,,Payroll,,,,,,,,,1346,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-14,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01346,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1346,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,Leave application files,,,,,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,"SD-6-14,GRS-1346,1346,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-14,GRS-1346,1346,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1346,,,,,,,1346,"These are applications for leave and supporting papers relating to request for, and the approval of taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Retirement files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724236218368,,,,,,,,,,,,,,,,,,,,GRSItem-3513,,No,Private,,,Retirement files,,,,,,These are reports and register control documents relating to an employee's retirement.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01353,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3513,,,,,,,,,,,,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,Payroll,,,,,,,,,1353,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-21,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01353,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1353,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,Retirement files,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,"SD-6-21,GRS-1353,1353,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-21,GRS-1353,1353,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1353,,,,,,,1353,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave adjustment record,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave adjustment record,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724236218369,,,,,,,,,,,,,,,,,,,,GRSItem-3509,,No,Private,,,Leave adjustment record,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01345,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3509,,,,,,,,,,,,,,,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.",,,,,,,,Payroll,,,,,,,,,1345,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-13,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01345,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1345,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,Leave adjustment record,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,,,,,,,,,,"SD-6-13,GRS-1345,1345,1,Leave adjustment record,Leave adjustment record,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-13,GRS-1345,1345,1,Leave adjustment record,Leave adjustment record,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1345,,,,,,,1345,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Payroll register,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724237266944,,,,,,,,,,,,,,,,,,,,GRSItem-3512,,No,Private,,,Payroll register,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01350,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 7 years after if agency has employee earnings history files and then destroy. Retain for 65 years, if agency does not have employee history files, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3512,,,,,,,,,,,,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,Payroll,,,,,,,,,1350,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-18,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01350,,,,,,2003-03-01T00:00:00Z,,,,,,,GRS-1350,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,Payroll register,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,"SD-6-18,GRS-1350,1350,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after if agency has employee earnings history files and then destroy. Retain for 65 years, if agency does not have employee history files, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-18,GRS-1350,1350,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1350,,,,,,,1350,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Periodic budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Periodic budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724239364096,,,,,,,,,,,,,,,,,,,,GRSItem-2794,,No,Public,,,Periodic budget reports,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,,,No,,,,,,,Budget records,,,,,,,,,,,,00800,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2794,,,,,,,,,,,,,,,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,,,,,,,,Budget,,,,,,,,,800,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-3-7,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00800,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-800,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,,,,Periodic budget reports,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,,,,,,,,,,,,,"MUN-3-7,GRS-800,800,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-7,GRS-800,800,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,800,,,,,,,800,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave application files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave application files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724240412672,,,,,,,,,,,,,,,,,,,,GRSItem-2834,,No,Private,,,Leave application files,,,,,,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00871,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2834,,,,,,,,,,,,,,,,,,,,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",,,,,,,,Payroll,,,,,,,,,871,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-8-9,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00871,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-871,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are applications for leave, and supporting papers relating to request for, and the approval of, taking leave time (vacation, sick, etc.).",,,,Leave application files,,,,,"These are applications for leave, and supporting papers relating to request for, and the approval of, taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,"MUN-8-9,GRS-871,871,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).,These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-9,GRS-871,871,1,Leave application files,Leave application files,Item,Discontinued,Finalized,These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).,These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,871,,,,,,,871,"These are applications for leave, and supporting papers relating to request for, and the approval of, taking leave time (vacation, sick, etc.).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget apportionment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget apportionment files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724240412674,,,,,,,,,,,,,,,,,,,,GRSItem-2919,,No,Public,,,Budget apportionment files,,,,,,"Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.",,,No,,,,,,,Budget records,,,,,,,,,,,,01739,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2919,,,,,,,,,,,,,,,,,,,,"Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.",,,,,,,,Budget,,,,,,,,,1739,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-2-5,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01739,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1739,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Apportionment and reapportionment schedules, proposing monthly obligations under each authorized appropriation.",,,,Budget apportionment files,,,,,"Apportionment and reapportionment schedules, proposing monthly obligations under each authorized appropriation.",,,,,,,,,,,,,"SG-2-5,GRS-1739,1739,1,Budget apportionment files,Budget apportionment files,Item,Discontinued,Finalized,Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.,Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-5,GRS-1739,1739,1,Budget apportionment files,Budget apportionment files,Item,Discontinued,Finalized,Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.,Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1739,,,,,,,1739,"Apportionment and reapportionment schedules, proposing monthly obligations under each authorized appropriation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deductions and other earning registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deductions and other earning registers,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724241461249,,,,,,,,,,,,,,,,,,,,GRSItem-2976,,No,Private,,,Deductions and other earning registers,,,,,,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01876,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2976,,,,,,,,,,,,,,,,,,,,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,,,,,,,,Payroll,,,,,,,,,1876,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-3,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01876,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1876,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,,,,Deductions and other earning r,,,,,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,,,,,,,,,,,,,"SG-10-3,GRS-1876,1876,1,Deductions and other earning registers,Deductions and other earning r,Item,Discontinued,Finalized,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-3,GRS-1876,1876,1,Deductions and other earning registers,Deductions and other earning r,Item,Discontinued,Finalized,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1876,,,,,,,1876,Report by low organization number used to reference the amount of retirement deducted and other miscellaneous deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly payroll deduction billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Monthly payroll deduction billings,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724242509824,,,,,,,,,,,,,,,,,,,,GRSItem-3519,,No,Private,,,Monthly payroll deduction billings,,,,,,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01348,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3519,,,,,,,,,,,,,,,,,,,,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,,,,,,,,Payroll,,,,,,,,,1348,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-16,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01348,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1348,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,,,,Monthly payroll deduction bill,,,,,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,,,,,,,,,,,,,"SD-6-16,GRS-1348,1348,1,Monthly payroll deduction billings,Monthly payroll deduction bill,Item,Discontinued,Finalized,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-16,GRS-1348,1348,1,Monthly payroll deduction billings,Monthly payroll deduction bill,Item,Discontinued,Finalized,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1348,,,,,,,1348,These billings are deduction letters from insurance companies. They are attached to the payroll listing employees enrolled in optional deductions for specialized insurance and serve as an insurance billing. They include billings and deduction sheet.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget background records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget background records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724243558401,,,,,,,,,,,,,,,,,,,,GRSItem-2920,,No,Public,,,Budget background records,,,,,,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.",,,No,,,,,,,Budget records,,,,,,,,,,,,01740,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2920,,,,,,,,,,,,,,,,,,,,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.",,,,,,,,Budget,,,,,,,,,1740,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-2-6,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01740,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1740,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs, etc.",,,,Budget background records,,,,,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs, etc.",,,,,,,,,,,,,"SG-2-6,GRS-1740,1740,1,Budget background records,Budget background records,Item,Discontinued,Finalized,Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.,Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-6,GRS-1740,1740,1,Budget background records,Budget background records,Item,Discontinued,Finalized,Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.,Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1740,,,,,,,1740,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,Retention wording 'after budget has been adopted' removed to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Budget information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget information files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724244606976,,,,,,,,,,,,,,,,,,,,GRSItem-2792,,No,Public,,,Budget information files,,,,,,"Retention wording 'after budget has been adopted' removed to meet new language requirements.,These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,00798,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2792,,,,,,,,,,,,,,,,,,,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,Budget,,,,,,,,,798,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-3-5,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00798,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-798,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files document the adoption of the city's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,Budget information files,,,,,"These files document the adoption of the city's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,,,,,,"MUN-3-5,GRS-798,798,1,Budget information files,Budget information files,Item,Discontinued,Finalized,Retention wording 'after budget has been adopted' removed to meet new language requirements.,These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-5,GRS-798,798,1,Budget information files,Budget information files,Item,Discontinued,Finalized,Retention wording 'after budget has been adopted' removed to meet new language requirements.,These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,798,,,,,,,798,"These files document the adoption of the city's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Personnel files,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724246704129,,,,,,,,,,,,,,,,,,,,GRSItem-2849,,No,Private,,,Personnel files,,,,,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,00896,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62 or Performance Plans & Evalu,,,,,,,,,"Retain for 65 years after from date of employment or 3 years after retirement or death, whichever is earliest, (UCA 49-11-602 (2012)), and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2849,,,,,,,,,,,,,,,,,,,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",,,,,,,,Human Resources,,,,,,,,,896,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-9-12,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00896,,,,,,2004-07-01T00:00:00Z,,,,,,,GRS-896,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,Personnel files,,,,,"These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,,,,,,,,,,"MUN-9-12,GRS-896,896,1,Personnel files,Personnel files,Item,Discontinued,Finalized,These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after from date of employment or 3 years after retirement or death, whichever is earliest, (UCA 49-11-602 (2012)), and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-12,GRS-896,896,1,Personnel files,Personnel files,Item,Discontinued,Finalized,These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,896,,,,,,,896,"These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget authorization records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget authorization records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724247752704,,,,,,,,,,,,,,,,,,,,GRSItem-2975,,No,Private,,,Budget authorization records,,,,,,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,,,No,,,,,,,Budget records,,,,,,,,,,,,01875,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2975,,,,,,,,,,,,,,,,,,,,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,,,,,,,,Payroll,,,,,,,,,1875,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01875,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1875,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,,,,Budget authorization records,,,,,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,"SG-10-2,GRS-1875,1875,1,Budget authorization records,Budget authorization records,Item,Discontinued,Finalized,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1856,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-2,GRS-1875,1875,1,Budget authorization records,Budget authorization records,Item,Discontinued,Finalized,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1875,,,,,,,1875,Copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,Retention changed from 'after end of garnishment' to 'resolution of issue'? to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Garnishment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Garnishment records,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724248801282,,,,,,,,,,,,,,,,,,,,GRSItem-2830,,No,Private,,,Garnishment records,,,,,,"Retention changed from 'after end of garnishment' to 'resolution of issue'? to meet new language requirements.,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00867,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2830,,,,,,,,,,,,,,,,,,,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,,,,,,,,Payroll,,,,,,,,,867,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-5,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00867,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-867,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,,,,Garnishment records,,,,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,,,,,,,,,,,,,"MUN-8-5,GRS-867,867,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,Retention changed from 'after end of garnishment' to 'resolution of issue'? to meet new language requirements.,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-5,GRS-867,867,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,Retention changed from 'after end of garnishment' to 'resolution of issue'? to meet new language requirements.,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,867,,,,,,,867,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Income tax exemptions and withholding files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Income tax exemptions and withholding files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724250898432,,,,,,,,,,,,,,,,,,,,GRSItem-2831,,No,Private,,,Income tax exemptions and withholding files,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00868,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2831,,,,,,,,,,,,,,,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,Payroll,,,,,,,,,868,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-6,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00868,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-868,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,Income tax exemptions and with,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,"MUN-8-6,GRS-868,868,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-6,GRS-868,868,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,868,,,,,,,868,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment applications (hired),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Employment applications (hired),,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724251947009,,,,,,,,,,,,,,,,,,,,GRSItem-2841,,No,Private,,,Employment applications (hired),,,,,,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,00885,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62 or Performance Plans & Evalu,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2841,,,,,,,,,,,,,,,,,,,,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,,,,,,,Human Resources,,,,,,,,,885,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-9-1,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00885,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-885,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references. This should be filed in the Personnel file.",,,,Employment applications (hired,,,,,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references. This should be filed in the Personnel file.",,,,,,,,,,,,,"MUN-9-1,GRS-885,885,1,Employment applications (hired),Employment applications (hired,Item,Discontinued,Finalized,These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.,These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-1,GRS-885,885,1,Employment applications (hired),Employment applications (hired,Item,Discontinued,Finalized,These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.,These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,885,,,,,,,885,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references. This should be filed in the Personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Petty cash records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Petty cash records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724254044160,,,,,,,,,,,,,,,,,,,,GRSItem-2960,,No,Public,,,Petty cash records,,,,,,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",,,No,,,,,,,Budget records,,,,,,,,,,,,01822,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2960,,,,,,,,,,,,,,,,,,,,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",,,,,,,,Financial Management,,,,,,,,,1822,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-7-33,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01822,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1822,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts, adding machine tapes, daily accounting records, reconciliation, transmittals, etc.",,,,Petty cash records,,,,,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts, adding machine tapes, daily accounting records, reconciliation, transmittals, etc.",,,,,,,,,,,,,"SG-7-33,GRS-1822,1822,1,Petty cash records,Petty cash records,Item,Discontinued,Finalized,Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.,Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-33,GRS-1822,1822,1,Petty cash records,Petty cash records,Item,Discontinued,Finalized,Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.,Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1822,,,,,,,1822,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts, adding machine tapes, daily accounting records, reconciliation, transmittals, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Payroll register,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724256141312,,,,,,,,,,,,,,,,,,,,GRSItem-2983,,No,Private,,,Payroll register,,,,,,"History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01888,,,Discontinued,,,,,,,,,,See Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2983,,,,,,,,,,,,,,,,,,,,"History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,,,,,,,Payroll,,,,,,,,,1888,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-15,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01888,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1888,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"History of earnings, deductions, taxes, net income, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,,,Payroll register,,,,,"History of earnings, deductions, taxes, net income, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,,,,,,,,,,,,"SG-10-15,GRS-1888,1888,1,Payroll register,Payroll register,Item,Discontinued,Finalized,History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.,History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-15,GRS-1888,1888,1,Payroll register,Payroll register,Item,Discontinued,Finalized,History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.,History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1888,,,,,,,1888,"History of earnings, deductions, taxes, net income, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Individual authorized allotments files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Individual authorized allotments files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724257189889,,,,,,,,,,,,,,,,,,,,GRSItem-2832,,No,Private,,,Individual authorized allotments files,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00869,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain until superseded or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2832,,,,,,,,,,,,,,,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",,,,,,,,Payroll,,,,,,,,,869,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-7,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00869,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-869,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S. Savings Bonds).",,,,Individual authorized allotmen,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S. Savings Bonds).",,,,,,,,,,,,,"MUN-8-7,GRS-869,869,1,Individual authorized allotments files,Individual authorized allotmen,Item,Discontinued,Finalized,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until superseded or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-7,GRS-869,869,1,Individual authorized allotments files,Individual authorized allotmen,Item,Discontinued,Finalized,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,869,,,,,,,869,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S. Savings Bonds).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee history card,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Employee history card,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724258238464,,,,,,,,,,,,,,,,,,,,GRSItem-2845,,No,Private,,,Employee history card,,,,,,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,00890,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62 or Performance Plans & Evalu,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2845,,,,,,,,,,,,,,,,,,,,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",,,,,,,,Human Resources,,,,,,,,,890,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-9-6,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00890,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-890,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,Employee history card,,,,,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,,,,,,,,,,"MUN-9-6,GRS-890,890,1,Employee history card,Employee history card,Item,Discontinued,Finalized,These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-6,GRS-890,890,1,Employee history card,Employee history card,Item,Discontinued,Finalized,These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,890,,,,,,,890,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave adjustment report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave adjustment report,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724260335616,,,,,,,,,,,,,,,,,,,,GRSItem-3149,,No,Private,,,Leave adjustment report,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00134,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3149,,,,,,,,,,,,,,,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.",,,,,,,,Payroll,,,,,,,,,134,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-10,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00134,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-134,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,Leave adjustment report,,,,,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,,,,,,,,,,"CO-7-10,GRS-134,134,1,Leave adjustment report,Leave adjustment report,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-10,GRS-134,134,1,Leave adjustment report,Leave adjustment report,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,These are reports of all leave adjustments made during a pay period. This report includes category of adjustments\, the amount\, social security number\, and name.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,134,,,,,,,134,"These are reports of all leave adjustments made during a pay period. This report includes category of adjustments, the amount, social security number, and name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement benefits assistance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Retirement benefits assistance files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724260335617,,,,,,,,,,,,,,,,,,,,GRSItem-2984,,No,Private,,,Retirement benefits assistance files,,,,,,"Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01890,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2984,,,,,,,,,,,,,,,,,,,,"Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,Payroll,,,,,,,,,1890,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-17,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01890,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1890,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,Retirement benefits assistance,,,,,"Correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,"SG-10-17,GRS-1890,1890,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-17,GRS-1890,1890,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1890,,,,,,,1890,"Correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Time sheets,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724261384193,,,,,,,,,,,,,,,,,,,,GRSItem-2839,,No,Public,,,Time sheets,,,,,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00876,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2839,,,,,,,,,,,,,,,,,,,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",,,,,,,,Payroll,,,,,,,,,876,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-14,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00876,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-876,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.",,,,Time sheets,,,,,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.",,,,,,,,,,,,,"MUN-8-14,GRS-876,876,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-14,GRS-876,876,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,876,,,,,,,876,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget estimates and justification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget estimates and justification files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724262432768,,,,,,,,,,,,,,,,,,,,GRSItem-2921,,No,Public,,,Budget estimates and justification files,,,,,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",,,No,,,,,,,Budget records,,,,,,,,,,,,01741,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2921,,,,,,,,,,,,,,,,,,,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",,,,,,,,Budget,,,,,,,,,1741,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-2-7,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01741,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1741,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets, narrative statements, workload/expansion plans and related schedules and data.",,,,Budget estimates and justifica,,,,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets, narrative statements, workload/expansion plans and related schedules and data.",,,,,,,,,,,,,"SG-2-7,GRS-1741,1741,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.,Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-7,GRS-1741,1741,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.,Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1741,,,,,,,1741,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets, narrative statements, workload/expansion plans and related schedules and data.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment eligibility records (i-9),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Employment eligibility records (i-9),,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724263481345,,,,,,,,,,,,,,,,,,,,GRSItem-3350,,No,Private,,,Employment eligibility records (i-9),,,,,,"This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.",,,No,,,,,,,Employment history records,,,,,,,,,,,,01435,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62,,,,,,,,,"Retain for 3 years after after date of hire or one year after termination date, whichever is longer (8 CFR 274a.2), and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3350,,,,,,,,,,,,,,,,,,,,"This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.",,,,,,,,Human Resources,,,,,,,,,1435,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-14-7,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01435,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1435,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee, if a U.S. citizen, resident alien, or legal immigrant is eligible to be hired in the United States.",,,,Employment eligibility records,,,,,"This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee, if a U.S. citizen, resident alien, or legal immigrant is eligible to be hired in the United States.",,,,,,,,,,,,,"SD-14-7,GRS-1435,1435,1,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1965,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after date of hire or one year after termination date, whichever is longer (8 CFR 274a.2), and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-7,GRS-1435,1435,1,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring\, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee\, if a U.S. citizen\, resident alien\, or legal immigrant is eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1435,,,,,,,1435,"This form is required by the U.S. Immigration and Naturalizaton Service to be completed by all employers when hiring, or when recruiting for a fee or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993). It is used to verify that the prospective employee, if a U.S. citizen, resident alien, or legal immigrant is eligible to be hired in the United States.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative payroll reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Administrative payroll reports,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724266627073,,,,,,,,,,,,,,,,,,,,GRSItem-3096,,No,Private,,,Administrative payroll reports,,,,,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,00125,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3096,,,,,,,,,,,,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,Payroll,,,,,,,,,125,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-7-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00125,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-125,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,,,,Administrative payroll reports,,,,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,"CO-7-1,GRS-125,125,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-1,GRS-125,125,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,125,,,,,,,125,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Regular budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Regular budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724267675649,,,,,,,,,,,,,,,,,,,,GRSItem-3426,,No,Public,,,Regular budget reports,,,,,,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,No,,,,,,,Budget records,,,,,,,,,,,,00803,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3426,,,,,,,,,,,,,,,,,,,,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,Budget,,,,,,,,,803,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-3-10,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00803,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-803,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,Regular budget reports,,,,,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,,,,,,"MUN-3-10,GRS-803,803,1,Regular budget reports,Regular budget reports,Item,Discontinued,Finalized,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-10,GRS-803,803,1,Regular budget reports,Regular budget reports,Item,Discontinued,Finalized,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,803,,,,,,,803,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Official employee personnel file,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Official employee personnel file,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724268724225,,,,,,,,,,,,,,,,,,,,GRSItem-2993,,No,Private,,,Official employee personnel file,,,,,,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,01907,,,Discontinued,,,,,,,,,,See Employment History Records 11-62 or Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 65 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,2993,,,,,,,,,,,,,,,,,,,,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,,,,,,,Human Resources,,,,,,,,,1907,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-11-2,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01907,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1907,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977), et seq. and DHRM rules on accessing, maintaining, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment, career mobility documents, Memorandums of Understanding (MOU's), Employment Eligibility Certification records, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements, personnel actions, corrective action plans, notices of disciplinary action, new employee orientation form checklists, performance plans and evaluations, letters of appreciation/commendation, separation and leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.",,,,Official employee personnel fi,,,,,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977), et seq. and DHRM rules on accessing, maintaining, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment, career mobility documents, Memorandums of Understanding (MOU's), Employment Eligibility Certification records, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements, personnel actions, corrective action plans, notices of disciplinary action, new employee orientation form checklists, performance plans and evaluations, letters of appreciation/commendation, separation and leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.",,,,,,,,,,,,,"SG-11-2,GRS-1907,1907,1,Official employee personnel file,Official employee personnel fi,Item,Discontinued,Finalized,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-2,GRS-1907,1907,1,Official employee personnel file,Official employee personnel fi,Item,Discontinued,Finalized,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1907,,,,,,,1907,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977), et seq. and DHRM rules on accessing, maintaining, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment, career mobility documents, Memorandums of Understanding (MOU's), Employment Eligibility Certification records, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements, personnel actions, corrective action plans, notices of disciplinary action, new employee orientation form checklists, performance plans and evaluations, letters of appreciation/commendation, separation and leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget apportionment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget apportionment records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724272918530,,,,,,,,,,,,,,,,,,,,GRSItem-3495,,No,Public,,,Budget apportionment records,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,No,,,,,,,Budget records,,,,,,,,,,,,01293,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3495,,,,,,,,,,,,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,Budget,,,,,,,,,1293,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-3-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01293,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1293,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,Budget apportionment records,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,"SD-3-2,GRS-1293,1293,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-2,GRS-1293,1293,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1293,,,,,,,1293,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,Note from an unidentified?stakeholder to Pat Scot 1997:????????The F-16 is an annual report required by the State Office of Education. I have always assumed that the state office had responsibility for permanent retention. (We would most likely keep a copy.) Our annual adopted budget book is the official budget document for the district. It may be possible that some smaller districts use the F-16 as their official budget document. The F-4 and S-3 are similar documents that only have 5 year retentions>,,,,,0.094103105,,,,,,,,,,,Uniform school budget report (f-16),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Uniform school budget report (f-16),,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724273967104,,,,,,,,,,,,,,,,,,,,GRSItem-3500,,No,Public,,,Uniform school budget report (f-16),,,,,,"Note from an unidentified?stakeholder to Pat Scot 1997:????????The F-16 is an annual report required by the State Office of Education. I have always assumed that the state office had responsibility for permanent retention. (We would most likely keep a copy.) Our annual adopted budget book is the official budget document for the district. It may be possible that some smaller districts use the F-16 as their official budget document. The F-4 and S-3 are similar documents that only have 5 year retentions>,This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.",,,No,,,,,,,Budget records,,,,,,,,,,,,01299,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3500,,,,,,,,,,,,,,,,,,,,"This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.",,,,,,,,Budget,,,,,,,,,1299,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-3-8,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01299,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1299,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues, expenditures, and changes in unappropriated fund balances, unrestricted grants-in-aid, minimum school programs, uniform school district budget reports broken down by expenditures, revenues, funds, and sources, as well as information concerning property tax.",,,,Uniform school budget report (,,,,,"This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues, expenditures, and changes in unappropriated fund balances, unrestricted grants-in-aid, minimum school programs, uniform school district budget reports broken down by expenditures, revenues, funds, and sources, as well as information concerning property tax.",,,,,,,,,,,,,"SD-3-8,GRS-1299,1299,1,Uniform school budget report (f-16),Uniform school budget report (,Item,Discontinued,Finalized,Note from an unidentified?stakeholder to Pat Scot 1997:????????The F-16 is an annual report required by the State Office of Education. I have always assumed that the state office had responsibility for permanent retention. (We would most likely keep a copy.) Our annual adopted budget book is the official budget document for the district. It may be possible that some smaller districts use the F-16 as their official budget document. The F-4 and S-3 are similar documents that only have 5 year retentions>,This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.,This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-8,GRS-1299,1299,1,Uniform school budget report (f-16),Uniform school budget report (,Item,Discontinued,Finalized,Note from an unidentified?stakeholder to Pat Scot 1997:????????The F-16 is an annual report required by the State Office of Education. I have always assumed that the state office had responsibility for permanent retention. (We would most likely keep a copy.) Our annual adopted budget book is the official budget document for the district. It may be possible that some smaller districts use the F-16 as their official budget document. The F-4 and S-3 are similar documents that only have 5 year retentions>,This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.,This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1299,,,,,,,1299,"This is the district's annual budget report submitted to the State Office of Education. It is used to create the annual budget on funding levels and expenditures for education in Utah. It includes a summary statement of revenues, expenditures, and changes in unappropriated fund balances, unrestricted grants-in-aid, minimum school programs, uniform school district budget reports broken down by expenditures, revenues, funds, and sources, as well as information concerning property tax.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance deduction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Insurance deduction files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724276064257,,,,,,,,,,,,,,,,,,,,GRSItem-3508,,No,Private,,,Insurance deduction files,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01344,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3508,,,,,,,,,,,,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,Payroll,,,,,,,,,1344,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-12,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01344,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1344,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,Insurance deduction files,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,"SD-6-12,GRS-1344,1344,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-12,GRS-1344,1344,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1344,,,,,,,1344,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Taxable wage earning reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Taxable wage earning reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724277112833,,,,,,,,,,,,,,,,,,,,GRSItem-3514,,No,Private,,,Taxable wage earning reports,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01355,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3514,,,,,,,,,,,,,,,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,,,,,,Payroll,,,,,,,,,1355,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-23,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01355,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1355,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,Taxable wage earning reports,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,"SD-6-23,GRS-1355,1355,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-23,GRS-1355,1355,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1355,,,,,,,1355,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll absence summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Payroll absence summary report,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724278161408,,,,,,,,,,,,,,,,,,,,GRSItem-3520,,No,Public,,,Payroll absence summary report,,,,,,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01349,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3520,,,,,,,,,,,,,,,,,,,,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",,,,,,,,Payroll,,,,,,,,,1349,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-17,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01349,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1349,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school, period covered, days absent, number of days, name of absent employee, reason for absence, name of substitute, signature and title.",,,,Payroll absence summary report,,,,,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school, period covered, days absent, number of days, name of absent employee, reason for absence, name of substitute, signature and title.",,,,,,,,,,,,,"SD-6-17,GRS-1349,1349,1,Payroll absence summary report,Payroll absence summary report,Item,Discontinued,Finalized,This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.,This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.,Public,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-17,GRS-1349,1349,1,Payroll absence summary report,Payroll absence summary report,Item,Discontinued,Finalized,This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.,This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1349,,,,,,,1349,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school, period covered, days absent, number of days, name of absent employee, reason for absence, name of substitute, signature and title.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Periodic budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Periodic budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724279209985,,,,,,,,,,,,,,,,,,,,GRSItem-3371,,No,Public,,,Periodic budget reports,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,,,No,,,,,,,Budget records,,,,,,,,,,,,00066,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3371,,,,,,,,,,,,,,,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,,,,,,,,Budget,,,,,,,,,66,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-3-8,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00066,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-66,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,,,,Periodic budget reports,,,,,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,,,,,,,,,,,,,"CO-3-8,GRS-66,66,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-8,GRS-66,66,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,66,,,,,,,66,These are routine budget reports prepared monthly or quarterly. They document the status of county appropriation accounts and apportionment and are only used for reference purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel action records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Personnel action records,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724280258560,,,,,,,,,,,,,,,,,,,,GRSItem-3522,,No,Public,,,Personnel action records,,,,,,"These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01352,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3522,,,,,,,,,,,,,,,,,,,,"These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.",,,,,,,,Payroll,,,,,,,,,1352,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-20,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01352,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1352,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These forms are used to make corrections to payroll. They include date, name, school, address, telephone number, social security number, and sections for adding applicable information on new employees, any salary adjustment, and terminating employee.",,,,Personnel action records,,,,,"These forms are used to make corrections to payroll. They include date, name, school, address, telephone number, social security number, and sections for adding applicable information on new employees, any salary adjustment, and terminating employee.",,,,,,,,,,,,,"SD-6-20,GRS-1352,1352,1,Personnel action records,Personnel action records,Item,Discontinued,Finalized,These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.,These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-20,GRS-1352,1352,1,Personnel action records,Personnel action records,Item,Discontinued,Finalized,These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.,These forms are used to make corrections to payroll. They include date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1352,,,,,,,1352,"These forms are used to make corrections to payroll. They include date, name, school, address, telephone number, social security number, and sections for adding applicable information on new employees, any salary adjustment, and terminating employee.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement benefits assistance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Retirement benefits assistance files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724281307137,,,,,,,,,,,,,,,,,,,,GRSItem-3434,,No,Private,,,Retirement benefits assistance files,,,,,,"These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00881,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3434,,,,,,,,,,,,,,,,,,,,"These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,Payroll,,,,,,,,,881,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-19,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00881,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-881,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,Retirement benefits assistance,,,,,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,"MUN-8-19,GRS-881,881,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-19,GRS-881,881,1,Retirement benefits assistance files,Retirement benefits assistance,Item,Discontinued,Finalized,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,881,,,,,,,881,"These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget information files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724282355712,,,,,,,,,,,,,,,,,,,,GRSItem-3497,,No,Public,,,Budget information files,,,,,,"These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,01295,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3497,,,,,,,,,,,,,,,,,,,,"These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.",,,,,,,,Budget,,,,,,,,,1295,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-3-4,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01295,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1295,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files document the adoption of the district's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.",,,,Budget information files,,,,,"These files document the adoption of the district's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.",,,,,,,,,,,,,"SD-3-4,GRS-1295,1295,1,Budget information files,Budget information files,Item,Discontinued,Finalized,These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.,These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-4,GRS-1295,1295,1,Budget information files,Budget information files,Item,Discontinued,Finalized,These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.,These files document the adoption of the district's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1295,,,,,,,1295,"These files document the adoption of the district's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting the budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""final disposition of personnel file"" to 'final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Employee confidentiality agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Employee confidentiality agreements,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724283404289,,,,,,,,,,,,,,,,,,,,GRSItem-21128,,No,Public,,,Employee confidentiality agreements,,,,,,"Retention wording changed from ""final disposition of personnel file"" to 'final action' to meet new language requirements.,This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.",,,No,,,,,,,Employment history records,,,,,,,,,,,,00552,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21128,,,,,,,,,,,,,,,,,,,,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.",,,,,,,,Health,,,,,,,,,552,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-25-30,,,,,,,,,,,,,,,,,,2018-08-29T00:00:00Z,,,,00552,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-552,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-29,,,,,,,,,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement, the date, employee's signature, and supervisor's signature.",,,,Employee confidentiality agree,,,,,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement, the date, employee's signature, and supervisor's signature.",,,,,,,,,,,,,"CO-25-30,GRS-552,552,1,Employee confidentiality agreements,Employee confidentiality agree,Item,Discontinued,Finalized,Retention wording changed from ""final disposition of personnel file"" to 'final action' to meet new language requirements.,This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.,This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.,Public,Health",,,,,,,,,,,,,,,GRS-1965,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-30,GRS-552,552,1,Employee confidentiality agreements,Employee confidentiality agree,Item,Discontinued,Finalized,Retention wording changed from ""final disposition of personnel file"" to 'final action' to meet new language requirements.,This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.,This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,552,,,,,,,552,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (2003). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement, the date, employee's signature, and supervisor's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"","Homemaker time sheet,Time and attendance reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,,,,,Timekeeping records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"W-2,Time Card",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724284452865,,,,,,,,,,,,,,,,,,,,GRSItem-21300,,No,,,,Timekeeping records,,,,,,"Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01902,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,21300,,,,,,,,,,,"CO-19-10,SD-19-55",,,,,,,,,"Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.",,,,,,,,Payroll,,,,,,,,,1902,,,,,,"GRS-410,GRS-1563",,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-29,,,,,,,,,,,,,,,,,,,,,,01902,,,,,,2019-02-20T00:00:00Z,,,,,,,GRS-1902,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-20,,,,,,,,,"Information regarding hours worked, paid or unpaid permitted absence from work for family emergency, sickness, personal time, vacation, or other reasons as outlined by policy are included in this schedule.",,,,Timekeeping records,,,,,"Information regarding hours worked, paid or unpaid permitted absence from work for family emergency, sickness, personal time, vacation, or other reasons as outlined by policy are included in this schedule.",,,,,,,,,,,,,"SG-10-29,GRS-1902,1902,1,Timekeeping records,Timekeeping records,Item,Current,Finalized,Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.,Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.,W-2,Time Card,Payroll",,,,"21301,21325",,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-29,GRS-1902,1902,1,Timekeeping records,Timekeeping records,Item,Current,Finalized,Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.,Information regarding hours worked\, paid or unpaid permitted absence from work for family emergency\, sickness\, personal time\, vacation\, or other reasons as outlined by policy are included in this schedule.,W-2,Time Card,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1902,,,,,,,1902,"Information regarding hours worked, paid or unpaid permitted absence from work for family emergency, sickness, personal time, vacation, or other reasons as outlined by policy are included in this schedule.",,,,,,,,,,,,,,,,,"Homemaker time sheet,Time and attendance reports,CO-19-10,SD-19-55,GRS-410,GRS-1563",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Individual authorized allotment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Individual authorized allotment files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724285501441,,,,,,,,,,,,,,,,,,,,GRSItem-3507,,No,Private,,,Individual authorized allotment files,,,,,,"These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01343,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3507,,,,,,,,,,,,,,,,,,,,"These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,Payroll,,,,,,,,,1343,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-11,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01343,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1343,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,Individual authorized allotmen,,,,,"These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,"SD-6-11,GRS-1343,1343,1,Individual authorized allotment files,Individual authorized allotmen,Item,Discontinued,Finalized,These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-11,GRS-1343,1343,1,Individual authorized allotment files,Individual authorized allotmen,Item,Discontinued,Finalized,These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1343,,,,,,,1343,"These files contain forms for individual employee exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee earnings history files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Employee earnings history files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724286550016,,,,,,,,,,,,,,,,,,,,GRSItem-3504,,No,Private,,,Employee earnings history files,,,,,,"These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01339,,,Discontinued,,,,,,,,,,"See state schedule Payroll Processing Records 10-30, Payroll Post Processing Rec",,,,,,,,,"Retain for 65 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3504,,,,,,,,,,,,,,,,,,,,"These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.",,,,,,,,Payroll,,,,,,,,,1339,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-7,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01339,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1339,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files are an accumulative salary history for individual school district employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. While these files are considered to be the most important payroll record for retirement purposes, they do not exist in many school districts and other records are then used.",,,,Employee earnings history file,,,,,"These files are an accumulative salary history for individual school district employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. While these files are considered to be the most important payroll record for retirement purposes, they do not exist in many school districts and other records are then used.",,,,,,,,,,,,,"SD-6-7,GRS-1339,1339,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.,These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 65 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-7,GRS-1339,1339,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.,These files are an accumulative salary history for individual school district employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. While these files are considered to be the most important payroll record for retirement purposes\, they do not exist in many school districts and other records are then used.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1339,,,,,,,1339,"These files are an accumulative salary history for individual school district employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. While these files are considered to be the most important payroll record for retirement purposes, they do not exist in many school districts and other records are then used.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave data files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave data files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724288647168,,,,,,,,,,,,,,,,,,,,GRSItem-3511,,No,Private,,,Leave data files,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01347,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3511,,,,,,,,,,,,,,,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,Payroll,,,,,,,,,1347,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-15,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01347,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1347,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,Leave data files,,,,,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,"SD-6-15,GRS-1347,1347,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-15,GRS-1347,1347,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1347,,,,,,,1347,These files contain records of compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deduction authorization files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deduction authorization files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724288647169,,,,,,,,,,,,,,,,,,,,GRSItem-3517,,No,Private,,,Deduction authorization files,,,,,,"These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01336,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3517,,,,,,,,,,,,,,,,,,,,"These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.",,,,,,,,Payroll,,,,,,,,,1336,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-4,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01336,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1336,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans, life insurance, association dues, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.",,,,Deduction authorization files,,,,,"These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans, life insurance, association dues, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.",,,,,,,,,,,,,"SD-6-4,GRS-1336,1336,1,Deduction authorization files,Deduction authorization files,Item,Discontinued,Finalized,These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.,These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-4,GRS-1336,1336,1,Deduction authorization files,Deduction authorization files,Item,Discontinued,Finalized,These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.,These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1336,,,,,,,1336,"These employee-completed forms authorize payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans, life insurance, association dues, etc. They are used to provide proof to auditors that the employee approved the deductions. They include signed authorizations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"","Bank statements,School adopted annual budget",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Budget records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,money,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724290744321,,,,,,,,,,,,,,,,,,,,GRSItem-21240,,No,,,,Budget records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",,,No,,,,,,,,,,,,,,,,,,,01856,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,21240,,,,,,,,,,,"SG-7-9,SD-3-1",,,,,,,,,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",,,,,,,,Financial Management,,,,,,,,,1856,,,,,,"GRS-1798,GRS-1292",,2025-04-22T19:52:08.387Z,,,,,,,,,SG-7-67,,,,,,,,,,,,,,,,,,,,,,01856,,,,,,2018-12-17T00:00:00Z,,,,,,,GRS-1856,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.",,,,Budget records,,,,,"These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.",,,,,,,,,,,,,"SG-7-67,GRS-1856,1856,2,Budget records,Budget records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.,These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.,money,Financial Management",,,,"2945,21239",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,2,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-67,GRS-1856,1856,2,Budget records,Budget records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.,These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.,money,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1856,,,,,,,1856,"These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.",,,,,,,,,,,,,,,,,"Bank statements,School adopted annual budget,SG-7-9,SD-3-1,GRS-1798,GRS-1292",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Five year leave data sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1904,GRS-1965",,,,"1904,21533",,,,,,,Five year leave data sheet,,,,Item,"Payroll post processing records,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724291792896,,,,,,,,,,,,,,,,,,,,GRSItem-3518,,No,Private,,,Five year leave data sheet,,,,,,"This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01340,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31 or Employee Wage Histor,,,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3518,,,,,,,,,,,,,,,,,,,,"This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.",,,,,,,,Payroll,,,,,,,,,1340,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-8,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01340,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1340,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This is a five year-record of all leave taken by district employees. It includes social security number, employee name, marital status, telephone number, birthdate, department name, date started, school, beginning contract salary, amount of sick and other leave taken by year and month.",,,,Five year leave data sheet,,,,,"This is a five year-record of all leave taken by district employees. It includes social security number, employee name, marital status, telephone number, birthdate, department name, date started, school, beginning contract salary, amount of sick and other leave taken by year and month.",,,,,,,,,,,,,"SD-6-8,GRS-1340,1340,1,Five year leave data sheet,Five year leave data sheet,Item,Discontinued,Finalized,This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.,This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-8,GRS-1340,1340,1,Five year leave data sheet,Five year leave data sheet,Item,Discontinued,Finalized,This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.,This is a five year-record of all leave taken by district employees. It includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1340,,,,,,,1340,"This is a five year-record of all leave taken by district employees. It includes social security number, employee name, marital status, telephone number, birthdate, department name, date started, school, beginning contract salary, amount of sick and other leave taken by year and month.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Monthly budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724292841472,,,,,,,,,,,,,,,,,,,,GRSItem-20220,,No,Public,,,Monthly budget reports,,,,,,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.",,,No,,,,,,,Budget records,,,,,,,,,,,,01297,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after after completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20220,,,,,,,,,,,,,,,,,,,,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.",,,,,,,,Budget,,,,,,,,,1297,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-3-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01297,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1297,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations, disbursements from the appropriation, and percentage of disbursement, and reporting date. The report usually becomes part of the School Board Minutes.",,,,Monthly budget reports,,,,,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations, disbursements from the appropriation, and percentage of disbursement, and reporting date. The report usually becomes part of the School Board Minutes.",,,,,,,,,,,,,"SD-3-6,GRS-1297,1297,1,Monthly budget reports,Monthly budget reports,Item,Discontinued,Finalized,This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.,This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after after completion of report, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-6,GRS-1297,1297,1,Monthly budget reports,Monthly budget reports,Item,Discontinued,Finalized,This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.,This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1297,,,,,,,1297,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations, disbursements from the appropriation, and percentage of disbursement, and reporting date. The report usually becomes part of the School Board Minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment eligibility records (i-9),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1970,,,,1970,,,,,,,Employment eligibility records (i-9),,,,Item,Verification of employment eligibility,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724239364098,,,,,,,,,,,,,,,,,,,,GRSItem-21660,,No,Private,,,Employment eligibility records (i-9),,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",,,No,,,,,,,Verification of employment eligibility,,,,,,,,,,,,00918,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after after date of hire or 1 year after date the individual's employment is terminated, whichever is longer (8 CFR 274a.2 (1993)), and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-08-08,,,,,21660,,,,,,,,,,,,,,,,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",,,,,,,,Human Resources,,,,,,,,,918,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-9-34,,,,,,,,,,,,,,,,,,2024-08-08T00:00:00Z,,,,00918,,,,,,2015-02-14T00:00:00Z,,,,,,,GRS-918,,,,,,,,,,,,,,,,,,,,,,,,,,2024-08-08,,,,,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, when recruiting for a fee, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,Employment eligibility records,,,,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, when recruiting for a fee, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,,,,,,,,,,"MUN-9-34,GRS-918,918,3,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1970,,,,,Human Resources,,State Records Committee,,,,,3,,,,,,,"Retain for 3 years after after date of hire or 1 year after date the individual's employment is terminated, whichever is longer (8 CFR 274a.2 (1993)), and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-34,GRS-918,918,3,Employment eligibility records (i-9),Employment eligibility records,Item,Discontinued,Finalized,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,918,,,,,,,918,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, when recruiting for a fee, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1970,,,,,,Inactive,
"","Administrative payroll reports,Administrative payroll reports,Payroll register,Administrative payroll reports,Administrative payroll reports,Payroll register,Five year leave data sheet,Payroll absence summary report,Retirement reports,Salary schedules",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Payroll post processing records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"#payrollshortcut",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724242509826,,,,,,,,,,,,,,,,,,,,GRSItem-1904,,No,,,,Payroll post processing records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.",,,No,,,,,,,,,,,,,,,,,,,01904,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,1904,,,,,,,,,,,"MUN-8-1,SG-10-1,SG-10-15,CO-7-1,SD-6-1,SD-6-18,SD-6-8,SD-6-17,SD-6-22,SD-14-20",,,,,,,,,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,,,,,,,,"FINET,Payroll",,,,,,,,,1904,,,,,,"GRS-863,GRS-1874,GRS-1888,GRS-125,GRS-1333,GRS-1350,GRS-1340,GRS-1349,GRS-1354,GRS-1448",,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-31,,,,,,,,,,,,,,,,,,,,,,01904,,,,,,2015-07-01T00:00:00Z,,,,,,,GRS-1904,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,,,,,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,,,,Payroll post processing record,,,,,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,,,,,,,,,,,,,"SG-10-31,GRS-1904,1904,Payroll post processing records,Payroll post processing record,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,#payrollshortcut,FINET,Payroll",,,,"2826,2974,2983,3096,3501,3512,3518,3520,3523,20124",,,,,,,,,,,,,,,,"FINET,Payroll",,State Records Committee,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-31,GRS-1904,1904,Payroll post processing records,Payroll post processing record,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,#payrollshortcut,FINET,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"FINET,Payroll",1904,,,,,,,1904,This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.,,,,,,,,,,,,,,,,,"Administrative payroll reports,Administrative payroll reports,Payroll register,Administrative payroll reports,Administrative payroll reports,Payroll register,Five year leave data sheet,Payroll absence summary report,Retirement reports,Salary schedules,MUN-8-1,SG-10-1,SG-10-15,CO-7-1,SD-6-1,SD-6-18,SD-6-8,SD-6-17,SD-6-22,SD-14-20,GRS-863,GRS-1874,GRS-1888,GRS-125,GRS-1333,GRS-1350,GRS-1340,GRS-1349,GRS-1354,GRS-1448",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after end of garnishment"" to 'after resolution of issue' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Garnishments,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Garnishments,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724244606977,,,,,,,,,,,,,,,,,,,,GRSItem-2977,,No,Private,,,Garnishments,,,,,,"Retention wording changed from ""after end of garnishment"" to 'after resolution of issue' to meet new language requirements.,Record of garnishments or levies for debts owed by the employee.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01880,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2977,,,,,,,,,,,,,,,,,,,,Record of garnishments or levies for debts owed by the employee.,,,,,,,,Payroll,,,,,,,,,1880,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-7,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01880,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1880,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Record of garnishments or levies for debts owed by the employee.,,,,Garnishments,,,,,Record of garnishments or levies for debts owed by the employee.,,,,,,,,,,,,,"SG-10-7,GRS-1880,1880,1,Garnishments,Garnishments,Item,Discontinued,Finalized,Retention wording changed from ""after end of garnishment"" to 'after resolution of issue' to meet new language requirements.,Record of garnishments or levies for debts owed by the employee.,Record of garnishments or levies for debts owed by the employee.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-7,GRS-1880,1880,1,Garnishments,Garnishments,Item,Discontinued,Finalized,Retention wording changed from ""after end of garnishment"" to 'after resolution of issue' to meet new language requirements.,Record of garnishments or levies for debts owed by the employee.,Record of garnishments or levies for debts owed by the employee.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1880,,,,,,,1880,Record of garnishments or levies for debts owed by the employee.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Schedule six position control reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Schedule six position control reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724245655552,,,,,,,,,,,,,,,,,,,,GRSItem-2988,,No,Public,,,Schedule six position control reports,,,,,,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",,,No,,,,,,,Budget records,,,,,,,,,,,,01895,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2988,,,,,,,,,,,,,,,,,,,,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",,,,,,,,Payroll,,,,,,,,,1895,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-22,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01895,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1895,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",,,,Schedule six position control,,,,,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",,,,,,,,,,,,,"SG-10-22,GRS-1895,1895,1,Schedule six position control reports,Schedule six position control,Item,Discontinued,Finalized,Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.,Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.,Public,Payroll",,,,,,,,,,,,,,,GRS-1856,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-22,GRS-1895,1895,1,Schedule six position control reports,Schedule six position control,Item,Discontinued,Finalized,Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.,Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1895,,,,,,,1895,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,Retention wording 'after the close of the calendar year covered by the budget' removed to meet new language requirements.?????,,,,,0.094103105,,,,,,,,,,,Budget message,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget message,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724246704128,,,,,,,,,,,,,,,,,,,,GRSItem-2793,,No,Public,,,Budget message,,,,,,"Retention wording 'after the close of the calendar year covered by the budget' removed to meet new language requirements.?????,This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",,,No,,,,,,,Budget records,,,,,,,,,,,,00799,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2793,,,,,,,,,,,,,,,,,,,,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",,,,,,,,Budget,,,,,,,,,799,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-3-6,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00799,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-799,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the municipality for the budget year, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",,,,Budget message,,,,,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the municipality for the budget year, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",,,,,,,,,,,,,"MUN-3-6,GRS-799,799,1,Budget message,Budget message,Item,Discontinued,Finalized,Retention wording 'after the close of the calendar year covered by the budget' removed to meet new language requirements.?????,This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).,This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-6,GRS-799,799,1,Budget message,Budget message,Item,Discontinued,Finalized,Retention wording 'after the close of the calendar year covered by the budget' removed to meet new language requirements.?????,This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).,This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,799,,,,,,,799,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the municipality for the budget year, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position management request files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-167,,,,21361,,,,,,,Position management request files,,,,Item,Position analysis records,,,,,,,,,,,,,,,,,,,,Position change requests and authorizations (DHRM 9),,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724248801281,,,,,,,,,,,,,,,,,,,,GRSItem-21364,,No,Public,,,Position management request files,,,,,,"These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.",,,No,,,,,,,Position analysis records,,,,,,,,,,,,01940,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,21364,,,,,,,,,,,,,,,,,,,,"These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.",,,,,,,,Human Resources,,,,,,,,,1940,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-11-37,,,,,,,,,,,,,,,,,,2019-07-02T00:00:00Z,,,,01940,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1940,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-02,,,,,,,,,"These documents are used to create new positions, abolish old positions, or change existing state employment positions. They include department/division name, effective date, justification statement, position control number, signature of Human Resource Analyst or Specialist, and any additional documentation that is provided such as organizational charts, performance plans, job descriptions/job analysis, position analysis, etc.",,,,Position management request fi,,,,,"These documents are used to create new positions, abolish old positions, or change existing state employment positions. They include department/division name, effective date, justification statement, position control number, signature of Human Resource Analyst or Specialist, and any additional documentation that is provided such as organizational charts, performance plans, job descriptions/job analysis, position analysis, etc.",,,,,,,,,,,,,"SG-11-37,GRS-1940,1940,1,Position management request files,Position management request fi,Item,Discontinued,Finalized,These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.,Position change requests and authorizations (DHRM 9),These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.,Public,Human Resources",,,,,,,,,,,,,,,GRS-167,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-37,GRS-1940,1940,1,Position management request files,Position management request fi,Item,Discontinued,Finalized,These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.,Position change requests and authorizations (DHRM 9),These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1940,,,,,,,1940,"These documents are used to create new positions, abolish old positions, or change existing state employment positions. They include department/division name, effective date, justification statement, position control number, signature of Human Resource Analyst or Specialist, and any additional documentation that is provided such as organizational charts, performance plans, job descriptions/job analysis, position analysis, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21361,,,,,,Inactive,
"",Personnel files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, fiscal, and/or legal value(s).",,,,,,,,,,,,,,These records have legal value as they document employment and eligibility for benefits as a result of such employment for the employee or for the employee's heir per Utah Code 49-11-602(2017).,,,,Employment history records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"personnel,employment,employee,#payrollshortcut",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724250898433,,,,,,,,,,,,,,,,,,,,GRSItem-21533,,No,Private,,,Employment history records,,,,,,"These records have legal value as they document employment and eligibility for benefits as a result of such employment for the employee or for the employee's heir per Utah Code 49-11-602(2017).,Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01965,,,Current,,,,,,,,,,,,,,,,,,,"Retain until earliest of: three years after retirement or death, or 65 years after date of hire, and then destroy records.",,,,,,,,,,These records have legal value as they document employment and eligibility for benefits as a result of such employment for the employee or for the employee's heir per Utah Code 49-11-602(2017).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-01-23,,,,,21533,,,,,,,,,,,SG-7(229)-11,,,,,,,,,"Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",,,,,,,,Human Resources,,,,,,,,,1965,,,,,,GRS-2343,,2025-04-22T19:52:08.353Z,,,,,,,,,SG-11-62,,,,,,,,,,,,,,,,,,,,,,01965,,,,,,2023-01-26T00:00:00Z,,,,,,,GRS-1965,,,,,,,,,,,,,,,,,,,,,,,,,,2023-01-26,,,,,,,,,"Employment history documents the application, hiring, cumulative salary, and employment with a governmental entity of all personnel, including all records necessary to calculate benefits. Information may include employee details, department and position information, earnings, deductions, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",,,,Employment history records,,,,,"Employment history documents the application, hiring, cumulative salary, and employment with a governmental entity of all personnel, including all records necessary to calculate benefits. Information may include employee details, department and position information, earnings, deductions, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",,,,,,,,,,,,,"SG-11-62,GRS-1965,1965,3,Employment history records,Employment history records,Item,Current,Finalized,These records have legal value as they document employment and eligibility for benefits as a result of such employment for the employee or for the employee's heir per Utah Code 49-11-602(2017).,Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.,Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.,Private,personnel,employment,employee,#payrollshortcut,Human Resources",,,,21681,,,,,,,,,,,,,,,,Human Resources,,Records Management Committee,,,,,3,,,,,,,"Retain until earliest of: three years after retirement or death, or 65 years after date of hire, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-62,GRS-1965,1965,3,Employment history records,Employment history records,Item,Current,Finalized,These records have legal value as they document employment and eligibility for benefits as a result of such employment for the employee or for the employee's heir per Utah Code 49-11-602(2017).,Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.,Employment history documents the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.,Private,personnel,employment,employee,#payrollshortcut,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1965,,,,,,,1965,"Employment history documents the application, hiring, cumulative salary, and employment with a governmental entity of all personnel, including all records necessary to calculate benefits. Information may include employee details, department and position information, earnings, deductions, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",,,,,,,,,,,,,,,,,"Personnel files,SG-7(229)-11,GRS-2343",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after budget has been adopted"" to 'after final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Budget information files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget information files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724252995584,,,,,,,,,,,,,,,,,,,,GRSItem-3076,,No,Public,,,Budget information files,,,,,,"Retention wording changed from ""after budget has been adopted"" to 'after final action' to meet new language requirements.,These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,00063,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3076,,,,,,,,,,,,,,,,,,,,"These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,Budget,,,,,,,,,63,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-3-5,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00063,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-63,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files document the adoption of the county's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,Budget information files,,,,,"These files document the adoption of the county's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,,,,,,"CO-3-5,GRS-63,63,1,Budget information files,Budget information files,Item,Discontinued,Finalized,Retention wording changed from ""after budget has been adopted"" to 'after final action' to meet new language requirements.,These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-5,GRS-63,63,1,Budget information files,Budget information files,Item,Discontinued,Finalized,Retention wording changed from ""after budget has been adopted"" to 'after final action' to meet new language requirements.,These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,These files document the adoption of the county's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,63,,,,,,,63,"These files document the adoption of the county's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee earnings history files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1903,GRS-1965",,,,"1903,21533",,,,,,,Employee earnings history files,,,,Item,"Payroll processing records,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724255092736,,,,,,,,,,,,,,,,,,,,GRSItem-3099,,No,Private,,,Employee earnings history files,,,,,,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00128,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30 or Employee Wage History Rec,,,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3099,,,,,,,,,,,,,,,,,,,,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,Payroll,,,,,,,,,128,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-4,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00128,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-128,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,Employee earnings history file,,,,,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,,,,,,"CO-7-4,GRS-128,128,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-4,GRS-128,128,1,Employee earnings history files,Employee earnings history file,Item,Discontinued,Finalized,These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,128,,,,,,,128,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year to date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance deduction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Insurance deduction files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724257189888,,,,,,,,,,,,,,,,,,,,GRSItem-3105,,No,Private,,,Insurance deduction files,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00133,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3105,,,,,,,,,,,,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,Payroll,,,,,,,,,133,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-9,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00133,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-133,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,Insurance deduction files,,,,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,"CO-7-9,GRS-133,133,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-9,GRS-133,133,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,133,,,,,,,133,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget background records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget background records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724257189891,,,,,,,,,,,,,,,,,,,,GRSItem-3074,,No,Public,,,Budget background records,,,,,,These records are used to assist in the preparation of department budget requests presented to the county commission.,,,No,,,,,,,Budget records,,,,,,,,,,,,00061,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3074,,,,,,,,,,,,,,,,,,,,These records are used to assist in the preparation of department budget requests presented to the county commission.,,,,,,,,Budget,,,,,,,,,61,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-3-3,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00061,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-61,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These records are used to assist in the preparation of department budget requests presented to the county commission.,,,,Budget background records,,,,,These records are used to assist in the preparation of department budget requests presented to the county commission.,,,,,,,,,,,,,"CO-3-3,GRS-61,61,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These records are used to assist in the preparation of department budget requests presented to the county commission.,These records are used to assist in the preparation of department budget requests presented to the county commission.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-3,GRS-61,61,1,Budget background records,Budget background records,Item,Discontinued,Finalized,These records are used to assist in the preparation of department budget requests presented to the county commission.,These records are used to assist in the preparation of department budget requests presented to the county commission.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,61,,,,,,,61,These records are used to assist in the preparation of department budget requests presented to the county commission.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Flextime attendance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Flextime attendance records,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724258238465,,,,,,,,,,,,,,,,,,,,GRSItem-3100,,No,Public,,,Flextime attendance records,,,,,,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00129,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3100,,,,,,,,,,,,,,,,,,,,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,Payroll,,,,,,,,,129,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-5,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00129,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-129,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,Flextime attendance records,,,,,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,,,,,,"CO-7-5,GRS-129,129,1,Flextime attendance records,Flextime attendance records,Item,Discontinued,Finalized,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-5,GRS-129,129,1,Flextime attendance records,Flextime attendance records,Item,Discontinued,Finalized,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,129,,,,,,,129,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Retirement files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724259287040,,,,,,,,,,,,,,,,,,,,GRSItem-3109,,No,Private,,,Retirement files,,,,,,These are reports and register control documents relating to an employee's retirement.,,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00139,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3109,,,,,,,,,,,,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,Payroll,,,,,,,,,139,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-15,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00139,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-139,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and register control documents relating to an employee's retirement.,,,,Retirement files,,,,,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,"CO-7-15,GRS-139,139,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-15,GRS-139,139,1,Retirement files,Retirement files,Item,Discontinued,Finalized,These are reports and register control documents relating to an employee's retirement.,These are reports and register control documents relating to an employee's retirement.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,139,,,,,,,139,These are reports and register control documents relating to an employee's retirement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative payroll reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Administrative payroll reports,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724259287041,,,,,,,,,,,,,,,,,,,,GRSItem-2974,,No,Private,,,Administrative payroll reports,,,,,,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01874,,,Discontinued,,,,,,,,,,See Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2974,,,,,,,,,,,,,,,,,,,,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",,,,,,,,Payroll,,,,,,,,,1874,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01874,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1874,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration.",,,,Administrative payroll reports,,,,,"Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration.",,,,,,,,,,,,,"SG-10-1,GRS-1874,1874,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.,Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-1,GRS-1874,1874,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.,Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1874,,,,,,,1874,"Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Individual authorized allotments files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Individual authorized allotments files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724260335618,,,,,,,,,,,,,,,,,,,,GRSItem-3104,,No,Private,,,Individual authorized allotments files,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00132,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain until superseded or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3104,,,,,,,,,,,,,,,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).",,,,,,,,Payroll,,,,,,,,,132,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-8,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00132,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-132,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S.?Savings Bonds).",,,,Individual authorized allotmen,,,,,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S.?Savings Bonds).",,,,,,,,,,,,,"CO-7-8,GRS-132,132,1,Individual authorized allotments files,Individual authorized allotmen,Item,Discontinued,Finalized,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain until superseded or 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-8,GRS-132,132,1,Individual authorized allotments files,Individual authorized allotmen,Item,Discontinued,Finalized,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).,These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S.?Savings Bonds).,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,132,,,,,,,132,"These are records of employee authorizations for payroll deductions for allotments (i.e., U.S.?Savings Bonds).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Payroll register,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724261384192,,,,,,,,,,,,,,,,,,,,GRSItem-3108,,No,Private,,,Payroll register,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,No,,,,,,,,,,,,,,,,,,,00137,,,Discontinued,,,,,,,,,,See state schedule Employee Wage History Records 10-32,,,,,,,,,"Retain for 7 years after if agency has employee earnings history files and then destroy. _Retain for 65 years, if agency does not have employee history files, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3108,,,,,,,,,,,,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,Payroll,,,,,,,,,137,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-7-13,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00137,,,,,,2003-03-01T00:00:00Z,,,,,,,GRS-137,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,Payroll register,,,,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,"CO-7-13,GRS-137,137,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after if agency has employee earnings history files and then destroy. _Retain for 65 years, if agency does not have employee history files, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-13,GRS-137,137,1,Payroll register,Payroll register,Item,Discontinued,Finalized,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,137,,,,,,,137,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Insurance deduction files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Insurance deduction files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724263481344,,,,,,,,,,,,,,,,,,,,GRSItem-2978,,No,Private,,,Insurance deduction files,,,,,,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01882,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2978,,,,,,,,,,,,,,,,,,,,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,,,,,,,,Payroll,,,,,,,,,1882,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-9,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01882,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1882,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,,,,Insurance deduction files,,,,,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,,,,,,,,,,,,,"SG-10-9,GRS-1882,1882,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-9,GRS-1882,1882,1,Insurance deduction files,Insurance deduction files,Item,Discontinued,Finalized,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1882,,,,,,,1882,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Taxable wage earning reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Taxable wage earning reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724264529920,,,,,,,,,,,,,,,,,,,,GRSItem-2989,,No,Private,,,Taxable wage earning reports,,,,,,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01897,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2989,,,,,,,,,,,,,,,,,,,,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.",,,,,,,,Payroll,,,,,,,,,1897,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-24,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01897,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1897,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes, such as IRS Form W-3, with related records, including reports regarding income and social security taxes.",,,,Taxable wage earning reports,,,,,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes, such as IRS Form W-3, with related records, including reports regarding income and social security taxes.",,,,,,,,,,,,,"SG-10-24,GRS-1897,1897,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.,Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-24,GRS-1897,1897,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.,Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1897,,,,,,,1897,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes, such as IRS Form W-3, with related records, including reports regarding income and social security taxes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time and attendance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Time and attendance reports,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724264529921,,,,,,,,,,,,,,,,,,,,GRSItem-2990,,No,Public,,,Time and attendance reports,,,,,,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01898,,,Discontinued,,,,,,,,,,See Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2990,,,,,,,,,,,,,,,,,,,,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",,,,,,,,Payroll,,,,,,,,,1898,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-10-25,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01898,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1898,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems.",,,,Time and attendance reports,,,,,"State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems.",,,,,,,,,,,,,"SG-10-25,GRS-1898,1898,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.,State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-25,GRS-1898,1898,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.,State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1898,,,,,,,1898,"State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget apportionment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget apportionment records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724265578496,,,,,,,,,,,,,,,,,,,,GRSItem-3073,,No,Public,,,Budget apportionment records,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,No,,,,,,,Budget records,,,,,,,,,,,,00060,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3073,,,,,,,,,,,,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,Budget,,,,,,,,,60,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-3-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00060,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-60,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,Budget apportionment records,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,"CO-3-2,GRS-60,60,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-2,GRS-60,60,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,60,,,,,,,60,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Regular budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Regular budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724266627072,,,,,,,,,,,,,,,,,,,,GRSItem-3382,,No,Public,,,Regular budget reports,,,,,,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,No,,,,,,,Budget records,,,,,,,,,,,,00067,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3382,,,,,,,,,,,,,,,,,,,,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,Budget,,,,,,,,,67,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-3-9,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00067,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-67,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,Regular budget reports,,,,,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,,,,,,"CO-3-9,GRS-67,67,1,Regular budget reports,Regular budget reports,Item,Discontinued,Finalized,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-9,GRS-67,67,1,Regular budget reports,Regular budget reports,Item,Discontinued,Finalized,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,67,,,,,,,67,These regular reports are prepared monthly and quarterly. They document the status of county accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Taxable wage earning reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Taxable wage earning reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724267675648,,,,,,,,,,,,,,,,,,,,GRSItem-3102,,No,Private,,,Taxable wage earning reports,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00140,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3102,,,,,,,,,,,,,,,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,,,,,,Payroll,,,,,,,,,140,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-7-16,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00140,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-140,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,Taxable wage earning reports,,,,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,"CO-7-16,GRS-140,140,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-16,GRS-140,140,1,Taxable wage earning reports,Taxable wage earning reports,Item,Discontinued,Finalized,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,140,,,,,,,140,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial information network (fi-net) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Financial information network (fi-net) reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724268724224,,,,,,,,,,,,,,,,,,,,GRSItem-3470,,No,Public,,,Financial information network (fi-net) reports,,,,,,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",,,No,,,,,,,Budget records,,,,,,,,,,,,01844,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3470,,,,,,,,,,,,,,,,,,,,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",,,,,,,,Financial Management,,,,,,,,,1844,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-7-55,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01844,,,,,,1996-06-01T00:00:00Z,,,,,,,GRS-1844,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Reports of accounting information contained in the state accounting system, including budget, grant, payroll, revenue expense, accounting reports, and bank reconciliations.",,,,Financial information network,,,,,"Reports of accounting information contained in the state accounting system, including budget, grant, payroll, revenue expense, accounting reports, and bank reconciliations.",,,,,,,,,,,,,"SG-7-55,GRS-1844,1844,1,Financial information network (fi-net) reports,Financial information network,Item,Discontinued,Finalized,Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.,Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-55,GRS-1844,1844,1,Financial information network (fi-net) reports,Financial information network,Item,Discontinued,Finalized,Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.,Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1844,,,,,,,1844,"Reports of accounting information contained in the state accounting system, including budget, grant, payroll, revenue expense, accounting reports, and bank reconciliations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative payroll reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Administrative payroll reports,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724269772800,,,,,,,,,,,,,,,,,,,,GRSItem-3501,,No,Private,,,Administrative payroll reports,,,,,,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01333,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3501,,,,,,,,,,,,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,Payroll,,,,,,,,,1333,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-1,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01333,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1333,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,,,,Administrative payroll reports,,,,,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,"SD-6-1,GRS-1333,1333,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-1,GRS-1333,1333,1,Administrative payroll reports,Administrative payroll reports,Item,Discontinued,Finalized,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1333,,,,,,,1333,These are reports and statistics with supporting and related records which document payroll operations and administration. They include reports and data used for workload and personnel management purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Income tax exemptions and withholding files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Income tax exemptions and withholding files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724270821376,,,,,,,,,,,,,,,,,,,,GRSItem-3506,,No,Private,,,Income tax exemptions and withholding files,,,,,,"These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01342,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3506,,,,,,,,,,,,,,,,,,,,"These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",,,,,,,,Payroll,,,,,,,,,1342,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-10,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01342,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1342,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,Income tax exemptions and with,,,,,"These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,"SD-6-10,GRS-1342,1342,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-10,GRS-1342,1342,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1342,,,,,,,1342,"These files contain records on individual employee income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Flextime attendance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Flextime attendance records,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724271869952,,,,,,,,,,,,,,,,,,,,GRSItem-3432,,No,Public,,,Flextime attendance records,,,,,,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00879,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3432,,,,,,,,,,,,,,,,,,,,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,Payroll,,,,,,,,,879,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-8-17,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00879,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-879,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,Flextime attendance records,,,,,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,,,,,,"MUN-8-17,GRS-879,879,1,Flextime attendance records,Flextime attendance records,Item,Discontinued,Finalized,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-17,GRS-879,879,1,Flextime attendance records,Flextime attendance records,Item,Discontinued,Finalized,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,879,,,,,,,879,"These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Savings bond purchase records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Savings bond purchase records,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724272918528,,,,,,,,,,,,,,,,,,,,GRSItem-3435,,No,Public,,,Savings bond purchase records,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00882,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3435,,,,,,,,,,,,,,,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,Payroll,,,,,,,,,882,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-8-20,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00882,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-882,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,Savings bond purchase records,,,,,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,,,,,,"MUN-8-20,GRS-882,882,1,Savings bond purchase records,Savings bond purchase records,Item,Discontinued,Finalized,These records document the payroll deduction and purchase of U.S. Savings Bonds.,These records document the payroll deduction and purchase of U.S. Savings Bonds.,Public,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-20,GRS-882,882,1,Savings bond purchase records,Savings bond purchase records,Item,Discontinued,Finalized,These records document the payroll deduction and purchase of U.S. Savings Bonds.,These records document the payroll deduction and purchase of U.S. Savings Bonds.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,882,,,,,,,882,These records document the payroll deduction and purchase of U.S. Savings Bonds.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,"Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Budget working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget working files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724272918529,,,,,,,,,,,,,,,,,,,,GRSItem-3077,,No,Public,,,Budget working files,,,,,,"Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,00064,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3077,,,,,,,,,,,,,,,,,,,,"These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,,,,,,Budget,,,,,,,,,64,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-3-6,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00064,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-64,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,Budget working files,,,,,"These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,"CO-3-6,GRS-64,64,1,Budget working files,Budget working files,Item,Discontinued,Finalized,Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-3-6,GRS-64,64,1,Budget working files,Budget working files,Item,Discontinued,Finalized,Retention wording ""after the close of the calendar year covered by the budget"" removed to meet new language requirements.,These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,64,,,,,,,64,"These files contain working papers used to assist in the preparation of county budgets and to justify budget requests presented to the county commission. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Income tax exemptions and withholding files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Income tax exemptions and withholding files,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724275015680,,,,,,,,,,,,,,,,,,,,GRSItem-3103,,No,Private,,,Income tax exemptions and withholding files,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00131,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 4 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3103,,,,,,,,,,,,,,,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,Payroll,,,,,,,,,131,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-7-7,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00131,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-131,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,Income tax exemptions and with,,,,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,"CO-7-7,GRS-131,131,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-7,GRS-131,131,1,Income tax exemptions and withholding files,Income tax exemptions and with,Item,Discontinued,Finalized,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,131,,,,,,,131,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee history card,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1966,GRS-1965",,,,"1966,21533",,,,,,,Employee history card,,,,Item,"Performance plans and evaluations,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724276064256,,,,,,,,,,,,,,,,,,,,GRSItem-3115,,No,Private,,,Employee history card,,,,,,"These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",,,No,,,,,,,"Employment history records,Performance plans and evaluations",,,,,,,,,,,,00149,,,Discontinued,,,,,,,,,,See state schedule Employment History Records 11-62 or Performance Plans & Evalu,,,,,,,,,"Retain for 7 years after after separation or 2 years after retirement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3115,,,,,,,,,,,,,,,,,,,,"These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",,,,,,,,Human Resources,,,,,,,,,149,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-8-5,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,00149,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-149,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,Employee history card,,,,,"These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,,,,,,,,,,"CO-8-5,GRS-149,149,1,Employee history card,Employee history card,Item,Discontinued,Finalized,These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,Private,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-1966",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after after separation or 2 years after retirement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-5,GRS-149,149,1,Employee history card,Employee history card,Item,Discontinued,Finalized,These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,149,,,,,,,149,"These cards provide a summary of individual county employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,1966",,,,,,Inactive,
"",,,,,,"Retention wording changed from ""end of garnishment"" to ""resolution of issue"" to meet language requirements.?????",,,,,0.094103105,,,,,,,,,,,Garnishment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Garnishment records,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724277112832,,,,,,,,,,,,,,,,,,,,GRSItem-3101,,No,Private,,,Garnishment records,,,,,,"Retention wording changed from ""end of garnishment"" to ""resolution of issue"" to meet language requirements.?????,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00130,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3101,,,,,,,,,,,,,,,,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,Payroll,,,,,,,,,130,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-7-6,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00130,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-130,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,Garnishment records,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,,,,,,"CO-7-6,GRS-130,130,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,Retention wording changed from ""end of garnishment"" to ""resolution of issue"" to meet language requirements.?????,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-6,GRS-130,130,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,Retention wording changed from ""end of garnishment"" to ""resolution of issue"" to meet language requirements.?????,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,130,,,,,,,130,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Time sheets,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724277112834,,,,,,,,,,,,,,,,,,,,GRSItem-3111,,No,Public,,,Time sheets,,,,,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00141,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3111,,,,,,,,,,,,,,,,,,,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.",,,,,,,,Payroll,,,,,,,,,141,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-7-17,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00141,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-141,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by county employees.",,,,Time sheets,,,,,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by county employees.",,,,,,,,,,,,,"CO-7-17,GRS-141,141,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-7-17,GRS-141,141,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.,These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,141,,,,,,,141,"These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by county employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Journal entry records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Journal entry records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724278161409,,,,,,,,,,,,,,,,,,,,GRSItem-3296,,No,Public,,,Journal entry records,,,,,,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.",,,No,,,,,,,Budget records,,,,,,,,,,,,01841,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3296,,,,,,,,,,,,,,,,,,,,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.",,,,,,,,Financial Management,,,,,,,,,1841,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-7-52,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01841,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1841,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35, which lists the credit or debit adjustment, explanation of entry, and approval signature.",,,,Journal entry records,,,,,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35, which lists the credit or debit adjustment, explanation of entry, and approval signature.",,,,,,,,,,,,,"SG-7-52,GRS-1841,1841,1,Journal entry records,Journal entry records,Item,Discontinued,Finalized,Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.,Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1856,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-52,GRS-1841,1841,1,Journal entry records,Journal entry records,Item,Discontinued,Finalized,Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.,Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1841,,,,,,,1841,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35, which lists the credit or debit adjustment, explanation of entry, and approval signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Periodic budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Periodic budget reports,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724279209984,,,,,,,,,,,,,,,,,,,,GRSItem-20219,,No,Public,,,Periodic budget reports,,,,,,"Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.",,,No,,,,,,,Budget records,,,,,,,,,,,,01745,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20219,,,,,,,,,,,,,,,,,,,,"Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.",,,,,,,,Budget,,,,,,,,,1745,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-2-11,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01745,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1745,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"Monthly or routine reports on the status of agency appropriation accounts and apportionment, excluding Annual Budget Reports.",,,,Periodic budget reports,,,,,"Monthly or routine reports on the status of agency appropriation accounts and apportionment, excluding Annual Budget Reports.",,,,,,,,,,,,,"SG-2-11,GRS-1745,1745,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.,Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-2-11,GRS-1745,1745,1,Periodic budget reports,Periodic budget reports,Item,Discontinued,Finalized,Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.,Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1745,,,,,,,1745,"Monthly or routine reports on the status of agency appropriation accounts and apportionment, excluding Annual Budget Reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance related records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Performance related records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724280258561,,,,,,,,,,,,,,,,,,,,GRSItem-3363,,No,Private,,,Performance related records,,,,,,"These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,01457,,,Discontinued,,,,,,,,,,See state schedule Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3363,,,,,,,,,,,,,,,,,,,,"These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.",,,,,,,,Human Resources,,,,,,,,,1457,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-14-30,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01457,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1457,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based, and any supporting documentation. These records are normally part of the personnel file.",,,,Performance related records,,,,,"These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based, and any supporting documentation. These records are normally part of the personnel file.",,,,,,,,,,,,,"SD-14-30,GRS-1457,1457,1,Performance related records,Performance related records,Item,Discontinued,Finalized,These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.,These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-30,GRS-1457,1457,1,Performance related records,Performance related records,Item,Discontinued,Finalized,These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.,These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based\, and any supporting documentation. These records are normally part of the personnel file.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1457,,,,,,,1457,"These records document the evaluation of employee performance. They include appraisals and job standards upon which they are based, and any supporting documentation. These records are normally part of the personnel file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Quarterly wage list reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Quarterly wage list reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724281307136,,,,,,,,,,,,,,,,,,,,GRSItem-20876,,No,Private,,,Quarterly wage list reports,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",,,No,,,,,,,,,,,,,,,,,,,00913,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20876,,,,,,,,,,,,,,,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",,,,,,,,Human Resources,,,,,,,,,913,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-9-29,,,,,,,,,,,,,,,,,,2018-05-14T00:00:00Z,,,,00913,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-913,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-14,,,,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages for quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third and fourth quarters, insured workers' names; telephone number, and department of person completing form)).",,,,Quarterly wage list reports,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages for quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third and fourth quarters, insured workers' names; telephone number, and department of person completing form)).",,,,,,,,,,,,,"MUN-9-29,GRS-913,913,1,Quarterly wage list reports,Quarterly wage list reports,Item,Discontinued,Finalized,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).,Private,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-29,GRS-913,913,1,Quarterly wage list reports,Quarterly wage list reports,Item,Discontinued,Finalized,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,913,,,,,,,913,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages for quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third and fourth quarters, insured workers' names; telephone number, and department of person completing form)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Garnishment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Garnishment records,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724283404288,,,,,,,,,,,,,,,,,,,,GRSItem-3505,,No,Private,,,Garnishment records,,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01341,,,Discontinued,,,,,,,,,,"See state schedule Payroll Processing Records 10-30, or Payroll Post Processing",,,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3505,,,,,,,,,,,,,,,,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,Payroll,,,,,,,,,1341,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-6-9,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01341,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1341,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,Garnishment records,,,,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,,,,,,"SD-6-9,GRS-1341,1341,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-9,GRS-1341,1341,1,Garnishment records,Garnishment records,Item,Discontinued,Finalized,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1341,,,,,,,1341,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave adjustment reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave adjustment reports,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724283404290,,,,,,,,,,,,,,,,,,,,GRSItem-3433,,No,Private,,,Leave adjustment reports,,,,,,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00880,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3433,,,,,,,,,,,,,,,,,,,,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",,,,,,,,Payroll,,,,,,,,,880,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-8-18,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00880,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-880,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments, the amount, social security number, and employee's name.",,,,Leave adjustment reports,,,,,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments, the amount, social security number, and employee's name.",,,,,,,,,,,,,"MUN-8-18,GRS-880,880,1,Leave adjustment reports,Leave adjustment reports,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.,These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-18,GRS-880,880,1,Leave adjustment reports,Leave adjustment reports,Item,Discontinued,Finalized,These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.,These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,880,,,,,,,880,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments, the amount, social security number, and employee's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget working files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724284452864,,,,,,,,,,,,,,,,,,,,GRSItem-3498,,No,Public,,,Budget working files,,,,,,"These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,No,,,,,,,Budget records,,,,,,,,,,,,01296,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3498,,,,,,,,,,,,,,,,,,,,"These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",,,,,,,,Budget,,,,,,,,,1296,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-3-5,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01296,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1296,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,Budget working files,,,,,"These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,"SD-3-5,GRS-1296,1296,1,Budget working files,Budget working files,Item,Discontinued,Finalized,These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-5,GRS-1296,1296,1,Budget working files,Budget working files,Item,Discontinued,Finalized,These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1296,,,,,,,1296,"These files contain working papers used to assist in the preparation of district's budgets and to justify budget requests presented to the school board. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee wage history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have fiscal, and/or legal value(s).",,,,,,,GRS-1965,,,,21533,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 49-11-602(2018).",,,,Employee wage history records,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724285501440,,,,,,,,,,,,,,,,,,,,GRSItem-21532,,No,,,,Employee wage history records,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 49-11-602(2018).,These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.",,,No,,,,,,,Employment history records,,,,,,,,,,,,01905,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 65 years, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 49-11-602(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-01-23,,,,,21532,,,,,,,,,,,,,,,,,,,,"These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.",,,,,,,,Payroll,,,,,,,,,1905,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-32,,,,,,,,,,,,,,,,,,2023-01-23T00:00:00Z,,,,01905,,,,,,2015-07-01T00:00:00Z,,,,,,,GRS-1905,,,,,,,,,,,,,,,,,,,,,,,,,,2023-01-23,,,,,,,,,"These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details, department and position information, earnings, deductions, and related records.",,,,Employee wage history records,,,,,"These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details, department and position information, earnings, deductions, and related records.",,,,,,,,,,,,,"SG-10-32,GRS-1905,1905,1,Employee wage history records,Employee wage history records,Item,Discontinued,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 49-11-602(2018).,These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.,These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.,Payroll",,,,,,,,,,,,,,,GRS-1965,,,,,Payroll,,Records Management Committee,,,,,1,,,,,,,"Retain for 65 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-32,GRS-1905,1905,1,Employee wage history records,Employee wage history records,Item,Discontinued,Finalized,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\, Utah Code 49-11-602(2018).,These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.,These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1905,,,,,,,1905,"These records document employee cumulative salary for employees needed for retirement purposes. Information includes employee details, department and position information, earnings, deductions, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Salary schedules,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1903,GRS-1904",,,,"1903,1904",,,,,,,Salary schedules,,,,Item,"Payroll processing records,Payroll post processing records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724290744320,,,,,,,,,,,,,,,,,,,,GRSItem-20124,,No,Public,,,Salary schedules,,,,,,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",,,No,,,,,,,"Payroll processing records,Payroll post processing records",,,,,,,,,,,,01448,,,Discontinued,,,,,,,,,,See State schedule Payroll Processing Records 10-30 or Payroll Post Processing R,,,,,,,,,"Retain for 5 years after after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20124,,,,,,,,,,,,,,,,,,,,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",,,,,,,,Human Resources,,,,,,,,,1448,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-14-20,,,,,,,,,,,,,,,,,,2015-07-01T00:00:00Z,,,,01448,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1448,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-01,,,,,,,,,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps, lanes, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",,,,Salary schedules,,,,,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps, lanes, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",,,,,,,,,,,,,"SD-14-20,GRS-1448,1448,1,Salary schedules,Salary schedules,Item,Discontinued,Finalized,These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.,These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.,Public,Human Resources",,,,,,,,,,,,,,,"GRS-1903,GRS-1904",,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after being superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-20,GRS-1448,1448,1,Salary schedules,Salary schedules,Item,Discontinued,Finalized,These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.,These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1448,,,,,,,1448,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps, lanes, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"1903,1904",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Quarterly wage list reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1903,,,,1903,,,,,,,Quarterly wage list reports,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724291792897,,,,,,,,,,,,,,,,,,,,GRSItem-21309,,No,Private,,,Quarterly wage list reports,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.",,,No,,,,,,,Payroll processing records,,,,,,,,,,,,00168,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21309,,,,,,,,,,,,,,,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.",,,,,,,,Human Resources,,,,,,,,,168,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,CO-8-24,,,,,,,,,,,,,,,,,,2019-02-25T00:00:00Z,,,,00168,,,,,,2018-05-14T00:00:00Z,,,,,,,GRS-168,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-25,,,,,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages of quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third, and fourth quarters, insured workers' names; phone number and department of person completing form.",,,,Quarterly wage list reports,,,,,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages of quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third, and fourth quarters, insured workers' names; phone number and department of person completing form.",,,,,,,,,,,,,"CO-8-24,GRS-168,168,2,Quarterly wage list reports,Quarterly wage list reports,Item,Discontinued,Finalized,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1903,,,,,Human Resources,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-24,GRS-168,168,2,Quarterly wage list reports,Quarterly wage list reports,Item,Discontinued,Finalized,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.,These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages of quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third\, and fourth quarters\, insured workers' names; phone number and department of person completing form.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,168,,,,,,,168,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages of quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third, and fourth quarters, insured workers' names; phone number and department of person completing form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Salary surveys,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-167,,,,21361,,,,,,,Salary surveys,,,,Item,Position analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724292841473,,,,,,,,,,,,,,,,,,,,GRSItem-21362,,No,Public,,,Salary surveys,,,,,,"These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",,,No,,,,,,,Position analysis records,,,,,,,,,,,,00924,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,21362,,,,,,,,,,,,,,,,,,,,"These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",,,,,,,,Human Resources,,,,,,,,,924,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-9-40,,,,,,,,,,,,,,,,,,2019-07-02T00:00:00Z,,,,00924,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-924,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-02,,,,,,,,,"These are salary survey reports on various municipal positions. They are used to compare salary ranges, benefits, education, and required experience. They include positions, grades, salaries, benefits, education, and experience.",,,,Salary surveys,,,,,"These are salary survey reports on various municipal positions. They are used to compare salary ranges, benefits, education, and required experience. They include positions, grades, salaries, benefits, education, and experience.",,,,,,,,,,,,,"MUN-9-40,GRS-924,924,3,Salary surveys,Salary surveys,Item,Discontinued,Finalized,These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.,These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.,Public,Human Resources",,,,,,,,,,,,,,,GRS-167,,,,,Human Resources,,Appraisal Committee,,,,,3,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-40,GRS-924,924,3,Salary surveys,Salary surveys,Item,Discontinued,Finalized,These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.,These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,924,,,,,,,924,"These are salary survey reports on various municipal positions. They are used to compare salary ranges, benefits, education, and required experience. They include positions, grades, salaries, benefits, education, and experience.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21361,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Firearm qualification records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Firearm qualification records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724293890048,,,,,,,,,,,,,,,,,,,,GRSItem-20657,,No,Private,,,Firearm qualification records,,,,,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",,,No,,,,,,,,,,,,,,,,,,,01079,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20657,,,,,,,,,,,,,,,,,,,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",,,,,,,,Law Enforcement,,,,,,,,,1079,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,MUN-21-25,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01079,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1079,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.",,,,Firearm qualification records,,,,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.",,,,,,,,,,,,,"MUN-21-25,GRS-1079,1079,1,Firearm qualification records,Firearm qualification records,Item,Discontinued,Finalized,These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.,These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.,Private,Law Enforcement",,,,,,,,,,,,,,,,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-25,GRS-1079,1079,1,Firearm qualification records,Firearm qualification records,Item,Discontinued,Finalized,These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.,These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1079,,,,,,,1079,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Utah job match position analysis,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-167,,,,21361,,,,,,,Utah job match position analysis,,,,Item,Position analysis records,,,,,,,,,,,,,,,,,,,,Position description questionnaire,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724294938624,,,,,,,,,,,,,,,,,,,,GRSItem-21363,,No,Public,,,Utah job match position analysis,,,,,,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,,,No,,,,,,,Position analysis records,,,,,,,,,,,,01956,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-02-01,,,,,21363,,,,,,,,,,,,,,,,,,,,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,,,,,,,,Human Resources,,,,,,,,,1956,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-11-53,,,,,,,,,,,,,,,,,,2019-07-02T00:00:00Z,,,,01956,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1956,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-02,,,,,,,,,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,,,,Utah job match position analys,,,,,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,,,,,,,,,,,,,"SG-11-53,GRS-1956,1956,1,Utah job match position analysis,Utah job match position analys,Item,Discontinued,Finalized,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,Position description questionnaire,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,Public,Human Resources",,,,,,,,,,,,,,,GRS-167,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-53,GRS-1956,1956,1,Utah job match position analysis,Utah job match position analys,Item,Discontinued,Finalized,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,Position description questionnaire,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1956,,,,,,,1956,Electronic document which describes the duties and other position classification information pertinent to a specific position or employee. This is a computerized report used to express more detailed information about a position than is generally provided in a Job Description.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21361,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certified employee history cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Certified employee history cards,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724295987200,,,,,,,,,,,,,,,,,,,,GRSItem-20452,,No,Private,,,Certified employee history cards,,,,,,"These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.",,,No,,,,,,,Employment history records,,,,,,,,,,,,01431,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2011-06-01,,,,,20452,,,,,,,,,,,,,,,,,,,,"These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.",,,,,,,,Human Resources,,,,,,,,,1431,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SD-14-3,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01431,,,,,,2011-06-01T00:00:00Z,,,,,,,GRS-1431,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They contain the basic employment history, past and current of all district certified employees. The card includes name, home address and telephone number, social security number, date hired, work and salary history (year, school, assignment, step and lane, salary), education (dates, degrees, major, minor, college/university), and certification (date, title of certification, and date of expiration). This information has been computerized in many districts.",,,,Certified employee history car,,,,,"These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They contain the basic employment history, past and current of all district certified employees. The card includes name, home address and telephone number, social security number, date hired, work and salary history (year, school, assignment, step and lane, salary), education (dates, degrees, major, minor, college/university), and certification (date, title of certification, and date of expiration). This information has been computerized in many districts.",,,,,,,,,,,,,"SD-14-3,GRS-1431,1431,1,Certified employee history cards,Certified employee history car,Item,Discontinued,Finalized,These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.,These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1965,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SD-14-3,GRS-1431,1431,1,Certified employee history cards,Certified employee history car,Item,Discontinued,Finalized,These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.,These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference\, and are part of the employee's personnel file. They contain the basic employment history\, past and current of all district certified employees. The card includes name\, home address and telephone number\, social security number\, date hired\, work and salary history (year\, school\, assignment\, step and lane\, salary)\, education (dates\, degrees\, major\, minor\, college/university)\, and certification (date\, title of certification\, and date of expiration). This information has been computerized in many districts.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1431,,,,,,,1431,"These cards provide an employment history summary of certified district employees. They are used exclusively for easy reference, and are part of the employee's personnel file. They contain the basic employment history, past and current of all district certified employees. The card includes name, home address and telephone number, social security number, date hired, work and salary history (year, school, assignment, step and lane, salary), education (dates, degrees, major, minor, college/university), and certification (date, title of certification, and date of expiration). This information has been computerized in many districts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21533,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Homemaker time sheet,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1902,,,,21300,,,,,,,Homemaker time sheet,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724298084352,,,,,,,,,,,,,,,,,,,,GRSItem-21301,,No,Private,,,Homemaker time sheet,,,,,,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00410,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21301,,,,,,,,,,,,,,,,,,,,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).",,,,,,,,Aging and Adult Services,,,,,,,,,410,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,CO-19-10,,,,,,,,,,,,,,,,,,2019-02-20T00:00:00Z,,,,00410,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-410,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-20,,,,,,,,,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date, client's name, homemaker's name, dates worked, hours worked and services provided per day (special diet supervision, feeding, dressing and grooming, child care, cooking and meal preparation, general housework, errands, etc.).",,,,Homemaker time sheet,,,,,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date, client's name, homemaker's name, dates worked, hours worked and services provided per day (special diet supervision, feeding, dressing and grooming, child care, cooking and meal preparation, general housework, errands, etc.).",,,,,,,,,,,,,"CO-19-10,GRS-410,410,1,Homemaker time sheet,Homemaker time sheet,Item,Discontinued,Finalized,This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).,This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).,Private,Aging and Adult Services",,,,,,,,,,,,,,,GRS-1902,,,,,Aging and Adult Services,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-10,GRS-410,410,1,Homemaker time sheet,Homemaker time sheet,Item,Discontinued,Finalized,This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).,This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,410,,,,,,,410,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date, client's name, homemaker's name, dates worked, hours worked and services provided per day (special diet supervision, feeding, dressing and grooming, child care, cooking and meal preparation, general housework, errands, etc.).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position classification appeal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-167,GRS-1965",,,,"21361,21533",,,,,,,Position classification appeal files,,,,Item,"Position analysis records,Employment history records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724299132928,,,,,,,,,,,,,,,,,,,,GRSItem-21474,,No,Public,,,Position classification appeal files,,,,,,Case files relating to classification appeals.,,,No,,,,,,,"Employment history records,Position analysis records",,,,,,,,,,,,01941,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after case is closed. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21474,,,,,,,,,,,,,,,,,,,,Case files relating to classification appeals.,,,,,,,,Human Resources,,,,,,,,,1941,,,,,,,,2025-04-22T19:52:08.396Z,,,,,,,,,SG-11-38,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01941,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1941,,,,,,,,,,,,,,,,,,,,,,,,,,2021-05-03,,,,,,,,,Case files relating to classification appeals.,,,,Position classification appeal,,,,,Case files relating to classification appeals.,,,,,,,,,,,,,"SG-11-38,GRS-1941,1941,2,Position classification appeal files,Position classification appeal,Item,Discontinued,Finalized,Case files relating to classification appeals.,Case files relating to classification appeals.,Public,Human Resources",,,,,,,,,,,,,,,"GRS-1965,GRS-167",,,,,Human Resources,,State Records Committee,,,,,2,,,,,,,Permanent. Retain for 5 years after case is closed. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-38,GRS-1941,1941,2,Position classification appeal files,Position classification appeal,Item,Discontinued,Finalized,Case files relating to classification appeals.,Case files relating to classification appeals.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1941,,,,,,,1941,Case files relating to classification appeals.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21533,21361",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget apportionment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget apportionment records,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724233072640,,,,,,,,,,,,,,,,,,,,GRSItem-2789,,No,Public,,,Budget apportionment records,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,No,,,,,,,Budget records,,,,,,,,,,,,00795,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2789,,,,,,,,,,,,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,Budget,,,,,,,,,795,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-3-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00795,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-795,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,Budget apportionment records,,,,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,"MUN-3-2,GRS-795,795,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-2,GRS-795,795,1,Budget apportionment records,Budget apportionment records,Item,Discontinued,Finalized,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,795,,,,,,,795,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tentative budget files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Tentative budget files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724234121216,,,,,,,,,,,,,,,,,,,,GRSItem-2795,,No,Public,,,Tentative budget files,,,,,,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",,,No,,,,,,,Budget records,,,,,,,,,,,,00801,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2795,,,,,,,,,,,,,,,,,,,,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",,,,,,,,Budget,,,,,,,,,801,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-3-8,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00801,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-801,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year, the budget officer shall prepare for the ensuing year, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",,,,Tentative budget files,,,,,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year, the budget officer shall prepare for the ensuing year, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",,,,,,,,,,,,,"MUN-3-8,GRS-801,801,1,Tentative budget files,Tentative budget files,Item,Discontinued,Finalized,These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).,These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-8,GRS-801,801,1,Tentative budget files,Tentative budget files,Item,Discontinued,Finalized,These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).,These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,801,,,,,,,801,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year, the budget officer shall prepare for the ensuing year, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payroll report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Payroll report,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724235169792,,,,,,,,,,,,,,,,,,,,GRSItem-2630,,No,Private,,,Payroll report,,,,,,"These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01358,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2630,,,,,,,,,,,,,,,,,,,,"These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,,,,,,Payroll,,,,,,,,,1358,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SD-6-26,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01358,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1358,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form, the absence report, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, instructional aides, specialists, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,Payroll report,,,,,"These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form, the absence report, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, instructional aides, specialists, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,"SD-6-26,GRS-1358,1358,1,Payroll report,Payroll report,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-26,GRS-1358,1358,1,Payroll report,Payroll report,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form\, the absence report\, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, instructional aides\, specialists\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1358,,,,,,,1358,"These report forms are completed and submitted to the district payroll office on or before the fifth day of each month authorizing payments for services rendered. These records include a variety of report forms including the payroll report form, the absence report, and the payroll voucher. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The official copy is usually sent to the district's payroll department while copies are retained by the school and the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, instructional aides, specialists, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget estimates and justification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1856,,,,21240,,,,,,,Budget estimates and justification files,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724238315520,,,,,,,,,,,,,,,,,,,,GRSItem-2791,,No,Public,,,Budget estimates and justification files,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,No,,,,,,,Budget records,,,,,,,,,,,,00797,,,Discontinued,,,,,,,,,,See state schedule Budget Records 7-67.,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2791,,,,,,,,,,,,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",,,,,,,,Budget,,,,,,,,,797,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-3-4,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00797,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-797,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,Budget estimates and justifica,,,,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,"MUN-3-4,GRS-797,797,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-3-4,GRS-797,797,1,Budget estimates and justification files,Budget estimates and justifica,Item,Discontinued,Finalized,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,797,,,,,,,797,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Time sheets,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724239364097,,,,,,,,,,,,,,,,,,,,GRSItem-3515,,No,Public,,,Time sheets,,,,,,"These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.",,,No,,,,,,,Timekeeping records,,,,,,,,,,,,01356,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3515,,,,,,,,,,,,,,,,,,,,"These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.",,,,,,,,Payroll,,,,,,,,,1356,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-24,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01356,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1356,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"These are records which verify hours worked (regular and overtime), leave earned (vacation, sick, emergency, conference/professional) and taken by school district employees.",,,,Time sheets,,,,,"These are records which verify hours worked (regular and overtime), leave earned (vacation, sick, emergency, conference/professional) and taken by school district employees.",,,,,,,,,,,,,"SD-6-24,GRS-1356,1356,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.,These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.,Public,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-24,GRS-1356,1356,1,Time sheets,Time sheets,Item,Discontinued,Finalized,These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.,These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1356,,,,,,,1356,"These are records which verify hours worked (regular and overtime), leave earned (vacation, sick, emergency, conference/professional) and taken by school district employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Salary surveys,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-167,,,,21361,,,,,,,Salary surveys,,,,Item,Position analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724240412673,,,,,,,,,,,,,,,,,,,,GRSItem-20152,,No,Public,,,Salary surveys,,,,,,"These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.",,,No,,,,,,,,,,,,,,,,,,,00176,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20152,,,,,,,,,,,,,,,,,,,,"These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.",,,,,,,,Human Resources,,,,,,,,,176,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-8-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00176,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-176,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are salary survey reports on various governmental entity positions. They are used to compare salary ranges, benefits, education and experience required. They include employees' names, positions, grades, salaries, benefits, education, and experience.",,,,Salary surveys,,,,,"These are salary survey reports on various governmental entity positions. They are used to compare salary ranges, benefits, education and experience required. They include employees' names, positions, grades, salaries, benefits, education, and experience.",,,,,,,,,,,,,"CO-8-32,GRS-176,176,1,Salary surveys,Salary surveys,Item,Discontinued,Finalized,These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.,These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-32,GRS-176,176,1,Salary surveys,Salary surveys,Item,Discontinued,Finalized,These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.,These are salary survey reports on various governmental entity positions. They are used to compare salary ranges\, benefits\, education and experience required. They include employees' names\, positions\, grades\, salaries\, benefits\, education\, and experience.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,176,,,,,,,176,"These are salary survey reports on various governmental entity positions. They are used to compare salary ranges, benefits, education and experience required. They include employees' names, positions, grades, salaries, benefits, education, and experience.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deduction annuity authorization file,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1903,,,,1903,,,,,,,Deduction annuity authorization file,,,,Item,Payroll processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724241461248,,,,,,,,,,,,,,,,,,,,GRSItem-3516,,No,Private,,,Deduction annuity authorization file,,,,,,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,,,No,,,,,,,Payroll processing records,,,,,,,,,,,,01335,,,Discontinued,,,,,,,,,,See state schedule Payroll Processing Records 10-30,,,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3516,,,,,,,,,,,,,,,,,,,,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,,,,,,,,Payroll,,,,,,,,,1335,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-3,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01335,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1335,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,,,,Deduction annuity authorizatio,,,,,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,,,,,,,,,,,,,"SD-6-3,GRS-1335,1335,1,Deduction annuity authorization file,Deduction annuity authorizatio,Item,Discontinued,Finalized,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,Private,Payroll",,,,,,,,,,,,,,,GRS-1903,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-3,GRS-1335,1335,1,Deduction annuity authorization file,Deduction annuity authorizatio,Item,Discontinued,Finalized,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1335,,,,,,,1335,These employee-completed forms authorize payroll deductions for tax shelters. They include an employee signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1903,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Savings bond purchase summary,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1903,GRS-1856",,,,"1903,21240",,,,,,,Savings bond purchase summary,,,,Item,"Payroll processing records,Budget records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724242509825,,,,,,,,,,,,,,,,,,,,GRSItem-2987,,No,Public,,,Savings bond purchase summary,,,,,,List of all bond purchases and the remaining bond balances by low organization number.,,,No,,,,,,,"Budget records,Payroll processing records",,,,,,,,,,,,01893,,,Discontinued,,,,,,,,,,See Payroll Processing Records 10-30 and state schedule Budget Records 7-67.,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2987,,,,,,,,,,,,,,,,,,,,List of all bond purchases and the remaining bond balances by low organization number.,,,,,,,,Payroll,,,,,,,,,1893,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-20,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01893,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1893,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,List of all bond purchases and the remaining bond balances by low organization number.,,,,Savings bond purchase summary,,,,,List of all bond purchases and the remaining bond balances by low organization number.,,,,,,,,,,,,,"SG-10-20,GRS-1893,1893,1,Savings bond purchase summary,Savings bond purchase summary,Item,Discontinued,Finalized,List of all bond purchases and the remaining bond balances by low organization number.,List of all bond purchases and the remaining bond balances by low organization number.,Public,Payroll",,,,,,,,,,,,,,,"GRS-1856,GRS-1903",,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-20,GRS-1893,1893,1,Savings bond purchase summary,Savings bond purchase summary,Item,Discontinued,Finalized,List of all bond purchases and the remaining bond balances by low organization number.,List of all bond purchases and the remaining bond balances by low organization number.,Public,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1893,,,,,,,1893,List of all bond purchases and the remaining bond balances by low organization number.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21240,1903",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leave data files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1902,,,,21300,,,,,,,Leave data files,,,,Item,Timekeeping records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724242509827,,,,,,,,,,,,,,,,,,,,GRSItem-2835,,No,Private,,,Leave data files,,,,,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,,,No,,,,,,,Timekeeping records,,,,,,,,,,,,00872,,,Discontinued,,,,,,,,,,See state schedule Timekeeping Records 10-29,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2835,,,,,,,,,,,,,,,,,,,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,Payroll,,,,,,,,,872,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,MUN-8-10,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,00872,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-872,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,,,,Leave data files,,,,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,"MUN-8-10,GRS-872,872,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,,,,,,GRS-1902,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-8-10,GRS-872,872,1,Leave data files,Leave data files,Item,Discontinued,Finalized,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,872,,,,,,,872,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21300,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Retirement reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1904,,,,1904,,,,,,,Retirement reports,,,,Item,Payroll post processing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724243558400,,,,,,,,,,,,,,,,,,,,GRSItem-3523,,No,Private,,,Retirement reports,,,,,,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",,,No,,,,,,,Payroll post processing records,,,,,,,,,,,,01354,,,Discontinued,,,,,,,,,,See state schedule Payroll Post Processing Records 10-31,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,3523,,,,,,,,,,,,,,,,,,,,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",,,,,,,,Payroll,,,,,,,,,1354,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-6-22,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01354,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1354,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district, later the Retirement Office sends the district worksheets to check data. Includes social security number, member name, fund agency, period covered, amount contributed, earnings, and amounts employee and employer paid.",,,,Retirement reports,,,,,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district, later the Retirement Office sends the district worksheets to check data. Includes social security number, member name, fund agency, period covered, amount contributed, earnings, and amounts employee and employer paid.",,,,,,,,,,,,,"SD-6-22,GRS-1354,1354,1,Retirement reports,Retirement reports,Item,Discontinued,Finalized,This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.,This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.,Private,Payroll",,,,,,,,,,,,,,,GRS-1904,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-6-22,GRS-1354,1354,1,Retirement reports,Retirement reports,Item,Discontinued,Finalized,This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.,This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1354,,,,,,,1354,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district, later the Retirement Office sends the district worksheets to check data. Includes social security number, member name, fund agency, period covered, amount contributed, earnings, and amounts employee and employer paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1904,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Time and attendance reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,"GRS-1903,GRS-1902",,,,"1903,21300",,,,,,,Time and attendance reports,,,,Item,"Payroll processing records,Timekeeping records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724245655553,,,,,,,,,,,,,,,,,,,,GRSItem-21325,,No,Private,,,Time and attendance reports,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,No,,,,,,,"Payroll processing records,Timekeeping records",,,,,,,,,,,,01563,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,21325,,,,,,,,,,,,,,,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.",,,,,,,,Payroll,,,,,,,,,1563,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-19-55,,,,,,,,,,,,,,,,,,2019-03-21T00:00:00Z,,,,01563,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1563,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-21,,,,,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,Time and attendance reports,,,,,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,"SD-19-55,GRS-1563,1563,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,Payroll",,,,,,,,,,,,,,,"GRS-1903,GRS-1902",,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-55,GRS-1563,1563,1,Time and attendance reports,Time and attendance reports,Item,Discontinued,Finalized,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence\, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department\, the second copy (canary) is retained by the school\, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught\, etc. Other records included are career ladder payroll vouchers\, W-4 forms\, and payroll data sheets for new employees.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1563,,,,,,,1563,"These report forms are completed and submitted to the district payroll office each pay period authorizing payments for services rendered. These records include a variety of report forms. The payroll report form is a summary of the contracted professional and classified personnel listing the days of absence, the reason for absence and the name of the substitute. The absence report form is a three part form documenting the absences of the district contracted employee's. The first copy (white) is sent to the district's payroll department, the second copy (canary) is retained by the school, and the third copy (pink) is kept by the employee. The payroll vouchers are submitted by employees for services rendered over and above their regular contract. Payment for such services may include extended career ladder days, substitute pay, supervision of facilities, adult education classes taught, etc. Other records included are career ladder payroll vouchers, W-4 forms, and payroll data sheets for new employees.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"1903,21300",,,,,,Inactive,
"",,,,,,"Jannette S. Goodall (Records Analyst updating general retention schedules) reviewed the schedule. No record series were attached. IN email to Jana Smith at Utah Retirement Systems dated May 22\, 2000:????????I checked on the 'retirement files' listed in the general schedule. I checked our database and couldn""t find any agency currently using this series. I spoke with our Personnel/Payroll person and she said she doesn""t receive any reports relating to retirement.????So\, I can""t give you a definition of this series. I spoke with my supervisor\, Rick Francom about this series. Since it appears that agencies are not using this series and without being able to identify the series\, we are recommending that the series be deleted from the next publication of the general schedule.????Let me know if you have any objections.",,,,,0.094103105,,,,,,,,,,,Retirement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1965,,,,21533,,,,,,,Retirement files,,,,Item,Employment history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724248801280,,,,,,,,,,,,,,,,,,,,GRSItem-2985,,No,Private,,,Retirement files,,,,,,"Jannette S. Goodall (Records Analyst updating general retention schedules) reviewed the schedule. No record series were attached. IN email to Jana Smith at Utah Retirement Systems dated May 22\, 2000:????????I checked on the 'retirement files' listed in the general schedule. I checked our database and couldn""t find any agency currently using this series. I spoke with our Personnel/Payroll person and she said she doesn""t receive any reports relating to retirement.????So\, I can""t give you a definition of this series. I spoke with my supervisor\, Rick Francom about this series. Since it appears that agencies are not using this series and without being able to identify the series\, we are recommending that the series be deleted from the next publication of the general schedule.????Let me know if you have any objections.,Reports and register control documents relating to retirement.",,,No,,,,,,,,,,,,,,,,,,,01891,,,Discontinued,,,,,,,,,,See Employee Wage History Records 10-32,,,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,2985,,,,,,,,,,,,,,,,,,,,Reports and register control documents relating to retirement.,,,,,,,,Payroll,,,,,,,,,1891,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-10-18,,,,,,,,,,,,,,,,,,2015-07-09T00:00:00Z,,,,01891,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1891,,,,,,,,,,,,,,,,,,,,,,,,,,2015-07-10,,,,,,,,,Reports and register control documents relating to retirement.,,,,Retirement files,,,,,Reports and register control documents relating to retirement.,,,,,,,,,,,,,"SG-10-18,GRS-1891,1891,1,Retirement files,Retirement files,Item,Discontinued,Finalized,Jannette S. Goodall (Records Analyst updating general retention schedules) reviewed the schedule. No record series were attached. IN email to Jana Smith at Utah Retirement Systems dated May 22\, 2000:????????I checked on the 'retirement files' listed in the general schedule. I checked our database and couldn""t find any agency currently using this series. I spoke with our Personnel/Payroll person and she said she doesn""t receive any reports relating to retirement.????So\, I can""t give you a definition of this series. I spoke with my supervisor\, Rick Francom about this series. Since it appears that agencies are not using this series and without being able to identify the series\, we are recommending that the series be deleted from the next publication of the general schedule.????Let me know if you have any objections.,Reports and register control documents relating to retirement.,Reports and register control documents relating to retirement.,Private,Payroll",,,,,,,,,,,,,,,,,,,,Payroll,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-10-18,GRS-1891,1891,1,Retirement files,Retirement files,Item,Discontinued,Finalized,Jannette S. Goodall (Records Analyst updating general retention schedules) reviewed the schedule. No record series were attached. IN email to Jana Smith at Utah Retirement Systems dated May 22\, 2000:????????I checked on the 'retirement files' listed in the general schedule. I checked our database and couldn""t find any agency currently using this series. I spoke with our Personnel/Payroll person and she said she doesn""t receive any reports relating to retirement.????So\, I can""t give you a definition of this series. I spoke with my supervisor\, Rick Francom about this series. Since it appears that agencies are not using this series and without being able to identify the series\, we are recommending that the series be deleted from the next publication of the general schedule.????Let me know if you have any objections.,Reports and register control documents relating to retirement.,Reports and register control documents relating to retirement.,Private,Payroll",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Payroll,1891,,,,,,,1891,Reports and register control documents relating to retirement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Length of service award files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Length of service award files,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724249849856,,,,,,,,,,,,,,,,,,,,GRSItem-3006,,No,Public,,,Length of service award files,,,,,,"Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,01930,,,Discontinued,,,,,,,,,,See Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,3006,,,,,,,,,,,,,,,,,,,,"Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",,,,,,,,Human Resources,,,,,,,,,1930,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-11-26,,,,,,,,,,,,,,,,,,2017-03-21T00:00:00Z,,,,01930,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1930,,,,,,,,,,,,,,,,,,,,,,,,,,2017-03-22,,,,,,,,,"Records include correspondence, memoranda, reports, computations of service documentation, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",,,,Length of service award files,,,,,"Records include correspondence, memoranda, reports, computations of service documentation, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",,,,,,,,,,,,,"SG-11-26,GRS-1930,1930,1,Length of service award files,Length of service award files,Item,Discontinued,Finalized,Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.,Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-26,GRS-1930,1930,1,Length of service award files,Length of service award files,Item,Discontinued,Finalized,Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.,Records include correspondence\, memoranda\, reports\, computations of service documentation\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1930,,,,,,,1930,"Records include correspondence, memoranda, reports, computations of service documentation, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employee performance-related records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1966,,,,1966,,,,,,,Employee performance-related records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724251947008,,,,,,,,,,,,,,,,,,,,GRSItem-3010,,No,Private,,,Employee performance-related records,,,,,,"Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,01934,,,Discontinued,,,,,,,,,,See Performance Plans & Evaluations 11-63,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,3010,,,,,,,,,,,,,,,,,,,,"Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.",,,,,,,,Human Resources,,,,,,,,,1934,,,,,,,,2025-04-22T19:52:08.387Z,,,,,,,,,SG-11-30,,,,,,,,,,,,,,,,,,2015-02-12T00:00:00Z,,,,01934,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1934,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-13,,,,,,,,,"Records documenting performance of merit employees. Records include summary performance appraisal records, which may contain job elements, standards used to base the appraisal, performance plans, and any supporting documentation.",,,,Employee performance-related r,,,,,"Records documenting performance of merit employees. Records include summary performance appraisal records, which may contain job elements, standards used to base the appraisal, performance plans, and any supporting documentation.",,,,,,,,,,,,,"SG-11-30,GRS-1934,1934,1,Employee performance-related records,Employee performance-related r,Item,Discontinued,Finalized,Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.,Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1966,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-30,GRS-1934,1934,1,Employee performance-related records,Employee performance-related r,Item,Discontinued,Finalized,Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.,Records documenting performance of merit employees. Records include summary performance appraisal records\, which may contain job elements\, standards used to base the appraisal\, performance plans\, and any supporting documentation.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1934,,,,,,,1934,"Records documenting performance of merit employees. Records include summary performance appraisal records, which may contain job elements, standards used to base the appraisal, performance plans, and any supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School adopted annual budget,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1856,,,,21240,,,,,,,School adopted annual budget,,,,Item,Budget records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724252995585,,,,,,,,,,,,,,,,,,,,GRSItem-21239,,No,Public,,,School adopted annual budget,,,,,,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,No,,,,,,,Budget records,,,,,,,,,,,,01292,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21239,,,,,,,,,,,,,,,,,,,,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,,,,,,Budget,,,,,,,,,1292,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,SD-3-1,,,,,,,,,,,,,,,,,,2018-12-17T00:00:00Z,,,,01292,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1292,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-17,,,,,,,,,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995), ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,,School adopted annual budget,,,,,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995), ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,,,,,,,,,,,"SD-3-1,GRS-1292,1292,1,School adopted annual budget,School adopted annual budget,Item,Discontinued,Finalized,The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.,The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.,Public,Budget",,,,,,,,,,,,,,,GRS-1856,,,,,Budget,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-3-1,GRS-1292,1292,1,School adopted annual budget,School adopted annual budget,Item,Discontinued,Finalized,The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.,The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1292,,,,,,,1292,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (UCA 53A-19-102 (1995). According to UCA 53A-19-101(1995), ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21240,,,,,,Inactive,
"","Salary surveys,Utah job match position analysis,Position management request files,Position classification appeal files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Position analysis records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Position analysis records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724256141313,,,,,,,,,,,,,,,,,,,,GRSItem-21361,,No,Public,,,Position analysis records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.",,,No,,,,,,,,,,,,,,,,,,,00167,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21361,,,,,,,,,,,"MUN-9-40,SG-11-53,SG-11-37,SG-11-38",,,,,,,,,"These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.",,,,,,,,Human Resources,,,,,,,,,167,,,,,,"GRS-924,GRS-1956,GRS-1940,GRS-1941",,2025-04-22T19:52:08.353Z,,,,,,,,,CO-8-23,,,,,,,,,,,,,,,,,,,,,,00167,,,,,,2019-07-02T00:00:00Z,,,,,,,GRS-167,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-02,,,,,,,,,"These records are used to create new job positions, or update existing positions. Information includes job description and analysis, salary, justification, and related records.",,,,Position analysis records,,,,,"These records are used to create new job positions, or update existing positions. Information includes job description and analysis, salary, justification, and related records.",,,,,,,,,,,,,"CO-8-23,GRS-167,167,1,Position analysis records,Position analysis records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.,These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.,Public,Human Resources",,,,"21362,21363,21364,21474",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-23,GRS-167,167,1,Position analysis records,Position analysis records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.,These records are used to create new job positions\, or update existing positions. Information includes job description and analysis\, salary\, justification\, and related records.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,167,,,,,,,167,"These records are used to create new job positions, or update existing positions. Information includes job description and analysis, salary, justification, and related records.",,,,,,,,,,,,,,,,,"Salary surveys,Utah job match position analysis,Position management request files,Position classification appeal files,MUN-9-40,SG-11-53,SG-11-37,SG-11-38,GRS-924,GRS-1956,GRS-1940,GRS-1941",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Firearm qualification records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1966,,,,1966,,,,,,,Firearm qualification records,,,,Item,Performance plans and evaluations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830133724257189890,,,,,,,,,,,,,,,,,,,,GRSItem-21597,,No,Private,,,Firearm qualification records,,,,,,",These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.",,,No,,,,,,,Performance plans and evaluations,,,,,,,,,,,,00341,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,21597,,,,,,,,,,,,,,,,,,,,"These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.",,,,,,,,Law Enforcement,,,,,,,,,341,,,,,,,,2025-04-22T19:52:08.353Z,,,,,,,,,CO-16-25,,,,,,,,,,,,,,,,,,2024-01-22T00:00:00Z,,,,00341,,,,,,2018-06-01T00:00:00Z,,,,,,,GRS-341,,,,,,,,,,,,,,,,,,,,,,,,,,2024-01-22,,,,,,,,,"These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing, including type of firearms used, date, identification number, name, pass/fail score, and time span for score.",,,,Firearm qualification records,,,,,"These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing, including type of firearms used, date, identification number, name, pass/fail score, and time span for score.",,,,,,,,,,,,,"CO-16-25,GRS-341,341,3,Firearm qualification records,Firearm qualification records,Item,Discontinued,Finalized,,These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.,These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-1966,,,,,Law Enforcement,,Records Management Committee,,,,,3,,,,,,,"Retain for 2 years after separation, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-25,GRS-341,341,3,Firearm qualification records,Firearm qualification records,Item,Discontinued,Finalized,,These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.,These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing\, including type of firearms used\, date\, identification number\, name\, pass/fail score\, and time span for score.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,341,,,,,,,341,"These records document law enforcement personnel qualifying to carry firearms. Information&nbsp; documents firearm testing, including type of firearms used, date, identification number, name, pass/fail score, and time span for score.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1966,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and program correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1758,,,,21076,,,,,,,Policy and program correspondence,,,,Item,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212329891954688,,,,,,,,,,,,,,,,,,,,GRSItem-2774,,No,Public,,,Policy and program correspondence,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,00743,,,Discontinued,,,,,,,,,,See state schedule Executive Correspondence 1-61,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2774,,,,,,,,,,,,,,,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,743,,,,,,,,2025-04-23T16:41:32.588Z,,,,,,,,,MUN-1-8,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00743,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-743,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.",,,,Policy and program corresponde,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"MUN-1-8,GRS-743,743,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-8,GRS-743,743,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,743,,,,,,,743,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and program correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1758,,,,21076,,,,,,,Policy and program correspondence,,,,Item,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,email,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212329894051840,,,,,,,,,,,,,,,,,,,,GRSItem-2897,,No,Public,,,Policy and program correspondence,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,,No,,,,,,,,,,,,,,,,,,,01662,,,Discontinued,,,,,,,,,,See Executive Correspondence 1-61,,,,,,,,,Permanent. Retain until administrative need ends. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,2897,,,,,,,,,,,,,,,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,,,,,,,Administrative,,,,,,,,,1662,,,,,,,,2025-04-23T16:41:32.588Z,,,,,,,,,SG-1-9,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01662,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-1662,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.",,,,Policy and program corresponde,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.",,,,,,,,,,,,,"SG-1-9,GRS-1662,1662,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.,Public,email,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain until administrative need ends. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-9,GRS-1662,1662,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.,Public,email,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1662,,,,,,,1662,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and program correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1758,,,,21076,,,,,,,Policy and program correspondence,,,,Item,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212329904537600,,,,,,,,,,,,,,,,,,,,GRSItem-3133,,No,Public,,,Policy and program correspondence,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,00007,,,Discontinued,,,,,,,,,,See state schedule Executive Correspondence 1-61,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3133,,,,,,,,,,,,,,,,,,,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,7,,,,,,,,2025-04-23T16:41:32.600Z,,,,,,,,,CO-1-7,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00007,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-7,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Policy and program corresponde,,,,,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"CO-1-7,GRS-7,7,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-7,GRS-7,7,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,7,,,,,,,7,"Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1758,,,,21076,,,,,,,Executive correspondence,,,,Item,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212329906634752,,,,,,,,,,,,,,,,,,,,GRSItem-20441,,No,,,,Executive correspondence,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,,No,,,,,,,State agency executive correspondence,,,,,,,,,,,,16544,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,20441,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,,,,,16544,,,,,,,,2025-04-23T16:41:32.600Z,,,,,,,,,SG-1-61,,,,,,,,,,,,,,,,,,2014-05-16T00:00:00Z,,,,16544,,,,,,2014-05-16T00:00:00Z,,,,,,,GRS-16544,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,Executive correspondence,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,"SG-1-61,GRS-16544,16544,1,Executive correspondence,Executive correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,,,GRS-1758,,,,,,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-61,GRS-16544,16544,1,Executive correspondence,Executive correspondence,Item,Discontinued,Finalized,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16544,,,,,,,16544,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21076,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Policy and program correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1758,,,,21076,,,,,,,Policy and program correspondence,,,,Item,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212329959063552,,,,,,,,,,,,,,,,,,,,GRSItem-3460,,No,Public,,,Policy and program correspondence,,,,,,"These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,No,,,,,,,,,,,,,,,,,,,01254,,,Discontinued,,,,,,,,,,See state schedule Executive Correspondence 1-61,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3460,,,,,,,,,,,,,,,,,,,,"These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,Administrative,,,,,,,,,1254,,,,,,,,2025-04-23T16:41:32.651Z,,,,,,,,,SD-1-6,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01254,,,,,,2005-02-01T00:00:00Z,,,,,,,GRS-1254,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These records are business-related correspondence that provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,Policy and program corresponde,,,,,"These records are business-related correspondence that provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,"SD-1-6,GRS-1254,1254,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-6,GRS-1254,1254,1,Policy and program correspondence,Policy and program corresponde,Item,Discontinued,Finalized,These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1254,,,,,,,1254,"These records are business-related correspondence that provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,State agency executive correspondence,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their evidence of government deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,State agency executive correspondence,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"email,emails",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830212245347368960,,,,,,,,,,,,,,,,,,,,GRSItem-21076,,No,Public,,,State agency executive correspondence,,,,,,"These records have historical value based on their evidence of government deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Utah Code 9-7-101(8)(b)(2010). Not a publication?legislature possible protected- Utah Code 63G-2-305(19)(a)(i)(2013)??Higher education possible protected- Utah code 63G-2-305(40)(a)(B)(v)(2013)??",,,No,,,,,,,,,,,,,,,,,,,01758,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 5 years after separation. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of government deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,21076,,,,,,,,,,,,,,,,,,,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,Communication,,,,,,,,,1758,,,,,,,,2025-04-23T16:40:11.960Z,,,,,,,,,SG-4-10,,,,,,,,,,,,,,,,,,,,,,01758,,,,,Utah Code 9-7-101(8)(b)(2010). Not a publication?legislature possible protected- Utah Code 63G-2-305(19)(a)(i)(2013)??Higher education possible protected- Utah code 63G-2-305(40)(a)(B)(v)(2013)??,2018-07-12T00:00:00Z,,,,,,,GRS-1758,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,State agency executive corresp,,,,,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,"SG-4-10,GRS-1758,1758,2,State agency executive correspondence,State agency executive corresp,Item,Current,Finalized,These records have historical value based on their evidence of government deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Utah Code 9-7-101(8)(b)(2010). Not a publication?legislature possible protected- Utah Code 63G-2-305(19)(a)(i)(2013)??Higher education possible protected- Utah code 63G-2-305(40)(a)(B)(v)(2013)??,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Public,email,emails,Communication",,,,,,,,,,,,,,,,,,,,Communication,,State Records Committee,,,,,2,,,,,,,Permanent. Retain for 5 years after separation. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-4-10,GRS-1758,1758,2,State agency executive correspondence,State agency executive corresp,Item,Current,Finalized,These records have historical value based on their evidence of government deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Utah Code 9-7-101(8)(b)(2010). Not a publication?legislature possible protected- Utah Code 63G-2-305(19)(a)(i)(2013)??Higher education possible protected- Utah code 63G-2-305(40)(a)(B)(v)(2013)??,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.,Public,email,emails,Communication",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Communication,1758,,,,,,,1758,"Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Employment eligibility records (i-9),,,,,"Previous description: This employment documentation is required to comply with the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.????????Changed to 'This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.'????The change was approved by the Appraisal Committee on 2/28/17.",,,,Yes,0.094103105,,,,,,,,,,,Verification of employment eligibility,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. The form I-9, employment eligibility verification, is required by employers to comply with the United States Department of Homeland Security, Citizen and Immigration Services. RETENTION NOTE: Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.",,,,Verification of employment eligibility,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"I-9,I-9's,I-9s,I-9 records",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830234989014286336,,,,,,,,,,,,,,,,,,,,GRSItem-1970,,No,,,,Verification of employment eligibility,,,,,,"Previous description: This employment documentation is required to comply with the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.????????Changed to 'This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.'????The change was approved by the Appraisal Committee on 2/28/17.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. The form I-9\, employment eligibility verification\, is required by employers to comply with the United States Department of Homeland Security\, Citizen and Immigration Services. RETENTION NOTE: Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.,This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.,Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.",,,No,,,,,,,,,,,,,,,,,,,01970,,,Current,,,,"Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.",,,,,,,,,,,,,,,"Retain for 3 years after date of hire, and then destroy records.
OR
Retain for 1 year after separation, whichever is later, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. The form I-9\, employment eligibility verification\, is required by employers to comply with the United States Department of Homeland Security\, Citizen and Immigration Services. RETENTION NOTE: Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-08-01,,,,,1970,,,,,,,,,,,MUN-9-34,,,,,,,,,"This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,Human Resources,,,,,,,,,1970,,,,,,GRS-918,,2025-04-23T22:41:42.010Z,,,,,,,,,SG-11-67,,,,,,,,,,,,,,,,,,,,,,01970,,,,,,2016-08-01T00:00:00Z,,,,,,,GRS-1970,,,,,,,,,,,,,,,,,,,,,,,,,,2016-08-01,,,,,,,,,"This background documentation is used to verify employment eligibility. Information may include background checks, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.",,,,Verification of employment eli,,,,,"This background documentation is used to verify employment eligibility. Information may include background checks, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,,,,,,"SG-11-67,GRS-1970,1970,Verification of employment eligibility,Verification of employment eli,Item,Current,Finalized,Previous description: This employment documentation is required to comply with the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.????????Changed to 'This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.'????The change was approved by the Appraisal Committee on 2/28/17.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. The form I-9\, employment eligibility verification\, is required by employers to comply with the United States Department of Homeland Security\, Citizen and Immigration Services. RETENTION NOTE: Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.,This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.,Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.,This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.,I-9,I-9's,I-9s,I-9 records,Human Resources",,,,21660,,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,,,,,,,,"Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.",,,,,,,,,,,,,,,,,,"SG-11-67,GRS-1970,1970,Verification of employment eligibility,Verification of employment eli,Item,Current,Finalized,Previous description: This employment documentation is required to comply with the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.????????Changed to 'This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.'????The change was approved by the Appraisal Committee on 2/28/17.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. The form I-9\, employment eligibility verification\, is required by employers to comply with the United States Department of Homeland Security\, Citizen and Immigration Services. RETENTION NOTE: Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.,This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.,Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire\, or one year after the date employment ends\, whichever is later.,This background documentation is used to verify employment eligibility. Information may include background checks\, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.,I-9,I-9's,I-9s,I-9 records,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1970,,,,,,,1970,"This background documentation is used to verify employment eligibility. Information may include background checks, fingerprints and requirements under the Immigration Reform and Control Act. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,,,,,,,,,,"Employment eligibility records (i-9),MUN-9-34,GRS-918",,,,,,,,,,,,,,,,,,,"Only when an employee stops working for you should you calculate how much longer you must keep their Form I-9. Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.",,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Lease files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, fiscal, and/or legal value(s).",,,,,,,GRS-1731,,,,21365,,,Retention is based on the statute of limitations for unpaid debt per Utah Code 78B-2-307(1)(2018).,,,,Lease files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843687124992,,,,,,,,,,,,,,,,,,,,GRSItem-21395,,No,Public,,,Lease files,,,,,,"Retention is based on the statute of limitations for unpaid debt per Utah Code 78B-2-307(1)(2018).,These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01022,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,Retention is based on the statute of limitations for unpaid debt per Utah Code 78B-2-307(1)(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21395,,,,,,,,,,,,,,,,,,,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",,,,,,,,Clerk,,,,,,,,,1022,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-18-17,,,,,,,,,,,,,,,,,,2019-09-03T00:00:00Z,,,,01022,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1022,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-03,,,,,,,,,"These files contain copies of leases, subleases, assignments of leases, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to the property during the term of the lease), as well as any options to renew.",,,,Lease files,,,,,"These files contain copies of leases, subleases, assignments of leases, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to the property during the term of the lease), as well as any options to renew.",,,,,,,,,,,,,"MUN-18-17,GRS-1022,1022,1,Lease files,Lease files,Item,Discontinued,Finalized,Retention is based on the statute of limitations for unpaid debt per Utah Code 78B-2-307(1)(2018).,These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.,These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.,Public,Clerk",,,,,,,,,,,,,,,GRS-1731,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-18-17,GRS-1022,1022,1,Lease files,Lease files,Item,Discontinued,Finalized,Retention is based on the statute of limitations for unpaid debt per Utah Code 78B-2-307(1)(2018).,These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.,These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1022,,,,,,,1022,"These files contain copies of leases, subleases, assignments of leases, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to the property during the term of the lease), as well as any options to renew.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built construction drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,As-built construction drawings,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843689222144,,,,,,,,,,,,,,,,,,,,GRSItem-2885,,No,Public,,,As-built construction drawings,,,,,,"These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.",,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,01117,,,Discontinued,,,,,,,,,,See state schedule As-built Construction Plans & Specifications 6-14,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2885,,,,,,,,,,,,,,,,,,,,"These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.",,,,,,,,Public Utilities,,,,,,,,,1117,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-22-9,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01117,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1117,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These drawings illustrate the extension, improvement, or upgrade of water lines, storm drains, irrigation systems, wells, tanks, power lines, or related facilities. They are used by contractors to construct projects, and for reference and informational purposes.",,,,As-built construction drawings,,,,,"These drawings illustrate the extension, improvement, or upgrade of water lines, storm drains, irrigation systems, wells, tanks, power lines, or related facilities. They are used by contractors to construct projects, and for reference and informational purposes.",,,,,,,,,,,,,"MUN-22-9,GRS-1117,1117,1,As-built construction drawings,As-built construction drawings,Item,Discontinued,Finalized,These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.,These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-1789,,,,,Public Utilities,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-9,GRS-1117,1117,1,As-built construction drawings,As-built construction drawings,Item,Discontinued,Finalized,These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.,These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1117,,,,,,,1117,"These drawings illustrate the extension, improvement, or upgrade of water lines, storm drains, irrigation systems, wells, tanks, power lines, or related facilities. They are used by contractors to construct projects, and for reference and informational purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract purchasing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract purchasing records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843693416448,,,,,,,,,,,,,,,,,,,,GRSItem-3381,,No,Public,,,Contract purchasing records,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00192,,,Discontinued,,,,,,,,,,This schedule now falls under Contract Records SG 1-84.,,,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3381,,,,,,,,,,,,,,,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,,,,,,Purchasing,,,,,,,,,192,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,CO-9-12,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00192,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-192,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,Contract purchasing records,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,"CO-9-12,GRS-192,192,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-12,GRS-192,192,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,192,,,,,,,192,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"","Building illustrations,Building illustrations,Preconstruction case files",,,,,Retention wording changed from 'rejected or final working or as-built drawing has been produced' to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Preliminary plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Preliminary plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843693416449,,,,,,,,,,,,,,,,,,,,GRSItem-20335,,No,,,,Preliminary plans and specifications,,,,,,"Retention wording changed from 'rejected or final working or as-built drawing has been produced' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.",,,No,,,,,,,,,,,,,,,,,,,01788,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-09-01,,,,,20335,,,,,,,,,,,"MUN-24-6,CO-30-5,SD-11-10",,,,,,,,,"These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.",,,,,,,,Facility Management,,,,,,,,,1788,,,,,,"GRS-1190,GRS-703,GRS-1405",,2025-04-24T17:43:47.965Z,,,,,,,,,SG-6-13,,,,,,,,,,,,,,,,,,,,,,01788,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1788,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records are related to the plans and specifications of approved and constructed facilities, road or bridges. Information may include preliminary designs, specifications, planning, surveys, analysis, renovation, preservation and construction.",,,,Preliminary plans and specific,,,,,"These records are related to the plans and specifications of approved and constructed facilities, road or bridges. Information may include preliminary designs, specifications, planning, surveys, analysis, renovation, preservation and construction.",,,,,,,,,,,,,"SG-6-13,GRS-1788,1788,1,Preliminary plans and specifications,Preliminary plans and specific,Item,Current,Finalized,Retention wording changed from 'rejected or final working or as-built drawing has been produced' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.,These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.,Facility Management",,,,"20338,20339,20384",,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-6-13,GRS-1788,1788,1,Preliminary plans and specifications,Preliminary plans and specific,Item,Current,Finalized,Retention wording changed from 'rejected or final working or as-built drawing has been produced' to 'final action' to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.,These records are related to the plans and specifications of approved and constructed facilities\, road or bridges. Information may include preliminary designs\, specifications\, planning\, surveys\, analysis\, renovation\, preservation and construction.,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1788,,,,,,,1788,"These records are related to the plans and specifications of approved and constructed facilities, road or bridges. Information may include preliminary designs, specifications, planning, surveys, analysis, renovation, preservation and construction.",,,,,,,,,,,,,,,,,"Building illustrations,Building illustrations,Preconstruction case files,MUN-24-6,CO-30-5,SD-11-10,GRS-1190,GRS-703,GRS-1405",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after project rejected or until superseded or updated"" to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Building illustrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1788,,,,20335,,,,,,,Building illustrations,,,,Item,Preliminary plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843695513600,,,,,,,,,,,,,,,,,,,,GRSItem-20338,,No,Public,,,Building illustrations,,,,,,"Retention wording changed from ""after project rejected or until superseded or updated"" to ""after final action"" to meet new language requirements.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",,,No,,,,,,,Preliminary plans and specifications,,,,,,,,,,,,01190,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20338,,,,,,,,,,,,,,,,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",,,,,,,,Redevelopment,,,,,,,,,1190,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-24-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01190,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1190,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,Building illustrations,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,,,,,,,,,,"MUN-24-6,GRS-1190,1190,1,Building illustrations,Building illustrations,Item,Discontinued,Finalized,Retention wording changed from ""after project rejected or until superseded or updated"" to ""after final action"" to meet new language requirements.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-1788,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-6,GRS-1190,1190,1,Building illustrations,Building illustrations,Item,Discontinued,Finalized,Retention wording changed from ""after project rejected or until superseded or updated"" to ""after final action"" to meet new language requirements.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1190,,,,,,,1190,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20335,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract negotiation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract negotiation records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843696562176,,,,,,,,,,,,,,,,,,,,GRSItem-3351,,No,Protected,,,Contract negotiation records,,,,,,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01438,,,Discontinued,,,,,,,,,,See State schedule Contract Records 1-84 Files,,,,,,,,,"Retain for 6 years after after expiration of contracts, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-13,,,,,3351,,,,,,,,,,,,,,,,,,,,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.",,,,,,,,Human Resources,,,,,,,,,1438,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,SD-14-10,,,,,,,,,,,,,,,,,,2016-12-12T00:00:00Z,,,,01438,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1438,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-13,,,,,,,,,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal, requests and response, final charge, negotiated agreement and salary and benefit package.",,,,Contract negotiation records,,,,,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal, requests and response, final charge, negotiated agreement and salary and benefit package.",,,,,,,,,,,,,"SD-14-10,GRS-1438,1438,1,Contract negotiation records,Contract negotiation records,Item,Discontinued,Finalized,These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.,These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1731,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after expiration of contracts, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-10,GRS-1438,1438,1,Contract negotiation records,Contract negotiation records,Item,Discontinued,Finalized,These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.,These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1438,,,,,,,1438,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal, requests and response, final charge, negotiated agreement and salary and benefit package.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Highway daily report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Highway daily report,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843697610752,,,,,,,,,,,,,,,,,,,,GRSItem-20383,,No,Public,,,Highway daily report,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.",,,No,,,,,,,,,,,,,,,,,,,00684,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20383,,,,,,,,,,,,,,,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.",,,,,,,,Public Works,,,,,,,,,684,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,CO-29-17,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00684,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-684,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,Highway daily report,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,,,,,,,,,,"CO-29-17,GRS-684,684,1,Highway daily report,Highway daily report,Item,Discontinued,Finalized,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-17,GRS-684,684,1,Highway daily report,Highway daily report,Item,Discontinued,Finalized,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,684,,,,,,,684,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes county name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Parks files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Parks files,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843698659328,,,,,,,,,,,,,,,,,,,,GRSItem-20388,,No,Public,,,Parks files,,,,,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",,,No,,,,,,,,,,,,,,,,,,,01031,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20388,,,,,,,,,,,,,,,,,,,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",,,,,,,,Parks and Recreation,,,,,,,,,1031,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-19-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01031,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1031,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.",,,,Parks files,,,,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.",,,,,,,,,,,,,"MUN-19-3,GRS-1031,1031,1,Parks files,Parks files,Item,Discontinued,Finalized,These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.,These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-19-3,GRS-1031,1031,1,Parks files,Parks files,Item,Discontinued,Finalized,These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.,These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1031,,,,,,,1031,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Preliminary plan reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Preliminary plan reports,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 17A-2-1206 and 1207 (1997) were repealed 2001,,,,,,1830306843699707904,,,,,,,,,,,,,,,,,,,,GRSItem-20389,,No,Public,,,Preliminary plan reports,,,,,,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).,UCA 17A-2-1206 and 1207 (1997) were repealed 2001",,,No,,,,,,,,,,,,,,,,,,,01195,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20389,,,,,,,,,,,,,,,,,,,,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",,,,,,,,Redevelopment,,,,,,,,,1195,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-24-11,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01195,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1195,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses, layout of principle streets, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",,,,Preliminary plan reports,,,,,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses, layout of principle streets, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",,,,,,,,,,,,,"MUN-24-11,GRS-1195,1195,1,Preliminary plan reports,Preliminary plan reports,Item,Discontinued,Finalized,These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).,UCA 17A-2-1206 and 1207 (1997) were repealed 2001,These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).,Public,Redevelopment",,,,,,,,,,,,,,,,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-11,GRS-1195,1195,1,Preliminary plan reports,Preliminary plan reports,Item,Discontinued,Finalized,These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).,UCA 17A-2-1206 and 1207 (1997) were repealed 2001,These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1195,,,,,,,1195,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses, layout of principle streets, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Training contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Training contracts,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843701805056,,,,,,,,,,,,,,,,,,,,GRSItem-20867,,No,Public,,,Training contracts,,,,,,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01953,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20867,,,,,,,,,,,,,,,,,,,,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,,,,,,,,Human Resources,,,,,,,,,1953,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,SG-11-50,,,,,,,,,,,,,,,,,,2018-05-02T00:00:00Z,,,,01953,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1953,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-02,,,,,,,,,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,,,,Training contracts,,,,,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,,,,,,,,,,,,,"SG-11-50,GRS-1953,1953,1,Training contracts,Training contracts,Item,Discontinued,Finalized,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1731,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-50,GRS-1953,1953,1,Training contracts,Training contracts,Item,Discontinued,Finalized,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1953,,,,,,,1953,Contracts between state agencies and the Department of Human Resource Management to administer agreed-upon training programs.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drainage maintenance agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Drainage maintenance agreements,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843702853632,,,,,,,,,,,,,,,,,,,,GRSItem-20904,,No,Public,,,Drainage maintenance agreements,,,,,,"These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00677,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20904,,,,,,,,,,,,,,,,,,,,"These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.",,,,,,,,Public Works,,,,,,,,,677,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,CO-29-10,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,00677,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-677,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and company representative.",,,,Drainage maintenance agreement,,,,,"These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and company representative.",,,,,,,,,,,,,"CO-29-10,GRS-677,677,1,Drainage maintenance agreements,Drainage maintenance agreement,Item,Discontinued,Finalized,These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.,These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.,Public,Public Works",,,,,,,,,,,,,,,GRS-1731,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-10,GRS-677,677,1,Drainage maintenance agreements,Drainage maintenance agreement,Item,Discontinued,Finalized,These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.,These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of county commission chair\, county clerk\, and company representative.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,677,,,,,,,677,"These are agreements between the county and canal or irrigation companies. The agreements allow storm water be diverted into drainage systems maintained by these companies. The county pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of county commission chair, county clerk, and company representative.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,As-built drawings,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843704950784,,,,,,,,,,,,,,,,,,,,GRSItem-21091,,No,Public,,,As-built drawings,,,,,,"These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.",,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,00376,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21091,,,,,,,,,,,,,,,,,,,,"These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.",,,,,,,,Surveyor,,,,,,,,,376,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,CO-17-2,,,,,,,,,,,,,,,,,,2018-07-12T00:00:00Z,,,,00376,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-376,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-12,,,,,,,,,"These are final ""as-built"" drawings for waterlines, sewerlines, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation, survey lines, range, section, and measurements.",,,,As-built drawings,,,,,"These are final ""as-built"" drawings for waterlines, sewerlines, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation, survey lines, range, section, and measurements.",,,,,,,,,,,,,"CO-17-2,GRS-376,376,1,As-built drawings,As-built drawings,Item,Discontinued,Finalized,These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.,These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1789,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-17-2,GRS-376,376,1,As-built drawings,As-built drawings,Item,Discontinued,Finalized,These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.,These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,376,,,,,,,376,"These are final ""as-built"" drawings for waterlines, sewerlines, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation, survey lines, range, section, and measurements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Library services and construction act (lsca) grant files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Library services and construction act (lsca) grant files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843705999360,,,,,,,,,,,,,,,,,,,,GRSItem-20873,,No,Public,,,Library services and construction act (lsca) grant files,,,,,,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01208,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20873,,,,,,,,,,,,,,,,,,,,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",,,,,,,,Library,,,,,,,,,1208,,,,,,,,2025-04-24T17:43:47.965Z,,,,,,,,,MUN-25-10,,,,,,,,,,,,,,,,,,2018-05-14T00:00:00Z,,,,01208,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1208,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-14,,,,,,,,,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Technology Act (1995) grants, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy, institutional development, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,Library services and construct,,,,,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Technology Act (1995) grants, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy, institutional development, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,,,,,,,,,,"MUN-25-10,GRS-1208,1208,1,Library services and construction act (lsca) grant files,Library services and construct,Item,Discontinued,Finalized,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,Public,Library",,,,,,,,,,,,,,,GRS-1731,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-10,GRS-1208,1208,1,Library services and construction act (lsca) grant files,Library services and construct,Item,Discontinued,Finalized,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1208,,,,,,,1208,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Technology Act (1995) grants, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy, institutional development, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,As-built construction plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,As-built construction plans and specifications,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843724873728,,,,,,,,,,,,,,,,,,,,GRSItem-2935,,No,Public,,,As-built construction plans and specifications,,,,,,Final plans and specifications for approved and constructed state buildings.,,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,01777,,,Discontinued,,,,,,,,,,See As-Built Construction Plans and Specifications 6-14,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2935,,,,,,,,,,,,,,,,,,,,Final plans and specifications for approved and constructed state buildings.,,,,,,,,Facility Management,,,,,,,,,1777,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SG-6-2,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01777,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1777,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,Final plans and specifications for approved and constructed state buildings.,,,,As-built construction plans an,,,,,Final plans and specifications for approved and constructed state buildings.,,,,,,,,,,,,,"SG-6-2,GRS-1777,1777,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,Final plans and specifications for approved and constructed state buildings.,Final plans and specifications for approved and constructed state buildings.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1789,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-6-2,GRS-1777,1777,1,As-built construction plans and specifications,As-built construction plans an,Item,Discontinued,Finalized,Final plans and specifications for approved and constructed state buildings.,Final plans and specifications for approved and constructed state buildings.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1777,,,,,,,1777,Final plans and specifications for approved and constructed state buildings.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contractor's payroll files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contractor's payroll files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843725922304,,,,,,,,,,,,,,,,,,,,GRSItem-3030,,No,Private,,,Contractor's payroll files,,,,,,"Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.",,,No,,,,,,,,,,,,,,,,,,,01980,,,Discontinued,,,,,,,,,,This schedule now falls under Contracting Purchasing Files SG 13-18.,,,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3030,,,,,,,,,,,,,,,,,,,,"Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.",,,,,,,,Purchasing,,,,,,,,,1980,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SG-13-6,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01980,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1980,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Contractor's payrolls (construction contracts) with related certifications, anti-kickback affidavits, and other related records.",,,,Contractor's payroll files,,,,,"Contractor's payrolls (construction contracts) with related certifications, anti-kickback affidavits, and other related records.",,,,,,,,,,,,,"SG-13-6,GRS-1980,1980,1,Contractor's payroll files,Contractor's payroll files,Item,Discontinued,Finalized,Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.,Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.,Private,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-6,GRS-1980,1980,1,Contractor's payroll files,Contractor's payroll files,Item,Discontinued,Finalized,Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.,Contractor's payrolls (construction contracts) with related certifications\, anti-kickback affidavits\, and other related records.,Private,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1980,,,,,,,1980,"Contractor's payrolls (construction contracts) with related certifications, anti-kickback affidavits, and other related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Professional contractual agreement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Professional contractual agreement files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843726970880,,,,,,,,,,,,,,,,,,,,GRSItem-3032,,No,Public,,,Professional contractual agreement files,,,,,,"Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.",,,No,,,,,,,,,,,,,,,,,,,01982,,,Discontinued,,,,,,,,,,This schedule now falls under Contracting Purchasing Files SG 13-18.,,,,,,,,,"Retain for 6 years after expiration of agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3032,,,,,,,,,,,,,,,,,,,,"Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.",,,,,,,,Purchasing,,,,,,,,,1982,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SG-13-8,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01982,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1982,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Files documenting the professional contractual agreements between an agency and a professional individual, or between agencies for temporary services. The files include contract, requisition, purchase order, correspondence, and related records.",,,,Professional contractual agree,,,,,"Files documenting the professional contractual agreements between an agency and a professional individual, or between agencies for temporary services. The files include contract, requisition, purchase order, correspondence, and related records.",,,,,,,,,,,,,"SG-13-8,GRS-1982,1982,1,Professional contractual agreement files,Professional contractual agree,Item,Discontinued,Finalized,Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.,Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-8,GRS-1982,1982,1,Professional contractual agreement files,Professional contractual agree,Item,Discontinued,Finalized,Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.,Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1982,,,,,,,1982,"Files documenting the professional contractual agreements between an agency and a professional individual, or between agencies for temporary services. The files include contract, requisition, purchase order, correspondence, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Engineering project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Engineering project files,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843728019456,,,,,,,,,,,,,,,,,,,,GRSItem-20386,,No,Public,,,Engineering project files,,,,,,"These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).",,,No,,,,,,,,,,,,,,,,,,,00959,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20386,,,,,,,,,,,,,,,,,,,,"These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).",,,,,,,,Airport,,,,,,,,,959,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,MUN-13-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00959,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-959,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are project files for all airport construction. They are used to monitor compliance of local, state and federal regulations. They include engineer's project notes, inspection reports, construction progress reports, a record of payment, drawings, project location numbers, details of project, cost of construction, requests for money to be spent, agreements, and related correspondence (14 CFR 151.53, 14 CFR 151.55 (1993)).",,,,Engineering project files,,,,,"These are project files for all airport construction. They are used to monitor compliance of local, state and federal regulations. They include engineer's project notes, inspection reports, construction progress reports, a record of payment, drawings, project location numbers, details of project, cost of construction, requests for money to be spent, agreements, and related correspondence (14 CFR 151.53, 14 CFR 151.55 (1993)).",,,,,,,,,,,,,"MUN-13-6,GRS-959,959,1,Engineering project files,Engineering project files,Item,Discontinued,Finalized,These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).,These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).,Public,Airport",,,,,,,,,,,,,,,,,,,,Airport,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-6,GRS-959,959,1,Engineering project files,Engineering project files,Item,Discontinued,Finalized,These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).,These are project files for all airport construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence (14 CFR 151.53\, 14 CFR 151.55 (1993)).,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,959,,,,,,,959,"These are project files for all airport construction. They are used to monitor compliance of local, state and federal regulations. They include engineer's project notes, inspection reports, construction progress reports, a record of payment, drawings, project location numbers, details of project, cost of construction, requests for money to be spent, agreements, and related correspondence (14 CFR 151.53, 14 CFR 151.55 (1993)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rental and facility supervision report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Rental and facility supervision report,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843729068032,,,,,,,,,,,,,,,,,,,,GRSItem-20600,,No,Public,,,Rental and facility supervision report,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.",,,No,,,,,,,,,,,,,,,,,,,01399,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20600,,,,,,,,,,,,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.",,,,,,,,Facility Management,,,,,,,,,1399,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SD-11-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01399,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1399,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature.",,,,Rental and facility supervisio,,,,,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature.",,,,,,,,,,,,,"SD-11-4,GRS-1399,1399,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-4,GRS-1399,1399,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.,This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1399,,,,,,,1399,"This monthly report is submitted to the district's business administrator on all school facility rentals. It is used for accounting purposes. The report includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,"Retention wording ""after construction completed"" changed to ""after end of project"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Change order records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1789,GRS-1731",,,,"21150,21365",,,,,,,Change order records,,,,Item,"Government construction as-built plans and specifications,Contract and lease records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843730116608,,,,,,,,,,,,,,,,,,,,GRSItem-20341,,No,Public,,,Change order records,,,,,,"Retention wording ""after construction completed"" changed to ""after end of project"" to meet new language requirements.,These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01411,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20341,,,,,,,,,,,,,,,,,,,,"These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.",,,,,,,,Facility Management,,,,,,,,,1411,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SD-11-16,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01411,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1411,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders, copies of bills, applications of certificate for payment, copies of work orders, construction budget report, detailed statements, and weekly time sheets.",,,,Change order records,,,,,"These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders, copies of bills, applications of certificate for payment, copies of work orders, construction budget report, detailed statements, and weekly time sheets.",,,,,,,,,,,,,"SD-11-16,GRS-1411,1411,1,Change order records,Change order records,Item,Discontinued,Finalized,Retention wording ""after construction completed"" changed to ""after end of project"" to meet new language requirements.,These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.,These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1731,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after after end of project, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-16,GRS-1411,1411,1,Change order records,Change order records,Item,Discontinued,Finalized,Retention wording ""after construction completed"" changed to ""after end of project"" to meet new language requirements.,These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.,These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders\, copies of bills\, applications of certificate for payment\, copies of work orders\, construction budget report\, detailed statements\, and weekly time sheets.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1411,,,,,,,1411,"These records document changes made during the construction which require increased expenditures. They are also used for budgeting purposes. They include purchase orders, copies of bills, applications of certificate for payment, copies of work orders, construction budget report, detailed statements, and weekly time sheets.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract purchasing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract purchasing records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843732213760,,,,,,,,,,,,,,,,,,,,GRSItem-20862,,No,Public,,,Contract purchasing records,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01359,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20862,,,,,,,,,,,,,,,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,,,,,,Purchasing,,,,,,,,,1359,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,SD-7-1,,,,,,,,,,,,,,,,,,2018-05-01T00:00:00Z,,,,01359,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1359,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,Contract purchasing records,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,"SD-7-1,GRS-1359,1359,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-1,GRS-1359,1359,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1359,,,,,,,1359,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction contract records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Construction contract records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843733262336,,,,,,,,,,,,,,,,,,,,GRSItem-20863,,No,Public,,,Construction contract records,,,,,,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01173,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20863,,,,,,,,,,,,,,,,,,,,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",,,,,,,,Public Works,,,,,,,,,1173,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,MUN-23-27,,,,,,,,,,,,,,,,,,2018-05-01T00:00:00Z,,,,01173,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1173,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records, reports, contracts, certificates, and related correspondence.",,,,Construction contract records,,,,,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records, reports, contracts, certificates, and related correspondence.",,,,,,,,,,,,,"MUN-23-27,GRS-1173,1173,1,Construction contract records,Construction contract records,Item,Discontinued,Finalized,These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,Public,Public Works",,,,,,,,,,,,,,,GRS-1731,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-27,GRS-1173,1173,1,Construction contract records,Construction contract records,Item,Discontinued,Finalized,These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1173,,,,,,,1173,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records, reports, contracts, certificates, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction project management records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Construction project management records,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843734310912,,,,,,,,,,,,,,,,,,,,GRSItem-21151,,No,Public,,,Construction project management records,,,,,,"These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.",,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,01187,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21151,,,,,,,,,,,,,,,,,,,,"These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.",,,,,,,,Redevelopment,,,,,,,,,1187,,,,,,,,2025-04-24T17:43:48.003Z,,,,,,,,,MUN-24-3,,,,,,,,,,,,,,,,,,2018-11-08T00:00:00Z,,,,01187,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1187,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-08,,,,,,,,,"These records document construction projects for buildings, facilities, bridges, and roads, including all records of enduring value used for planning, bidding, awarding, and completing the construction of projects.",,,,Construction project managemen,,,,,"These records document construction projects for buildings, facilities, bridges, and roads, including all records of enduring value used for planning, bidding, awarding, and completing the construction of projects.",,,,,,,,,,,,,"MUN-24-3,GRS-1187,1187,2,Construction project management records,Construction project managemen,Item,Discontinued,Finalized,These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.,These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-1789,,,,,Redevelopment,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-3,GRS-1187,1187,2,Construction project management records,Construction project managemen,Item,Discontinued,Finalized,These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.,These records document construction projects for buildings\, facilities\, bridges\, and roads\, including all records of enduring value used for planning\, bidding\, awarding\, and completing the construction of projects.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1187,,,,,,,1187,"These records document construction projects for buildings, facilities, bridges, and roads, including all records of enduring value used for planning, bidding, awarding, and completing the construction of projects.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leasing contract files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,GRS-1731,,,,21365,,,These records have legal value based on the statute of limitations per Utah Code 78B-2-307(2019).,,,,Leasing contract files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843762622464,,,,,,,,,,,,,,,,,,,,GRSItem-21398,,No,Public,,,Leasing contract files,,,,,,"These records have legal value based on the statute of limitations per Utah Code 78B-2-307(2019).,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01362,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,These records have legal value based on the statute of limitations per Utah Code 78B-2-307(2019).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,21398,,,,,,,,,,,,,,,,,,,,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,Purchasing,,,,,,,,,1362,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SD-7-4,,,,,,,,,,,,,,,,,,2019-09-27T00:00:00Z,,,,01362,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1362,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-27,,,,,,,,,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,Leasing contract files,,,,,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,"SD-7-4,GRS-1362,1362,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records have legal value based on the statute of limitations per Utah Code 78B-2-307(2019).,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-4,GRS-1362,1362,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records have legal value based on the statute of limitations per Utah Code 78B-2-307(2019).,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1362,,,,,,,1362,These records document building or equipment leasing contracts between the school district and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Leasing contract files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Leasing contract files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843764719616,,,,,,,,,,,,,,,,,,,,GRSItem-3150,,No,Public,,,Leasing contract files,,,,,,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00182,,,Discontinued,,,,,,,,,,This schedule now falls under Contract Records SG 1-84.,,,,,,,,,"Retain for 6 years after after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3150,,,,,,,,,,,,,,,,,,,,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,Purchasing,,,,,,,,,182,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-9-2,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00182,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-182,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,Leasing contract files,,,,,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,"CO-9-2,GRS-182,182,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after contract expires, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-2,GRS-182,182,1,Leasing contract files,Leasing contract files,Item,Discontinued,Finalized,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,182,,,,,,,182,These records document building or equipment leasing contracts between the county and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843765768192,,,,,,,,,,,,,,,,,,,,GRSItem-20141,,No,,,,Contract records,,,,,,"These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,16543,,,Discontinued,,,,,,,,,,This schedule now falls under Contract Records SG 1-84.,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20141,,,,,,,,,,,,,,,,,,,,"These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",,,,,,,,,,,,,,,,,16543,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SG-13-18,,,,,,,,,,,,,,,,,,2015-08-01T00:00:00Z,,,,16543,,,,,,,,,,,,,GRS-16543,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-01,,,,,,,,,"These records document contractual agreements for products or services. Records may include preliminary requirements, contractor payroll records, bids, and the signed contract.",,,,Contract records,,,,,"These records document contractual agreements for products or services. Records may include preliminary requirements, contractor payroll records, bids, and the signed contract.",,,,,,,,,,,,,"SG-13-18,GRS-16543,16543,1,Contract records,Contract records,Item,Discontinued,Finalized,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",,,,,,,,,,,,,,,GRS-1731,,,,,,,,,,,,1,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-18,GRS-16543,16543,1,Contract records,Contract records,Item,Discontinued,Finalized,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,,16543,,,,,,,16543,"These records document contractual agreements for products or services. Records may include preliminary requirements, contractor payroll records, bids, and the signed contract.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Shop drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Shop drawings,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843765768193,,,,,,,,,,,,,,,,,,,,GRSItem-20336,,No,Public,,,Shop drawings,,,,,,"These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.",,,No,,,,,,,,,,,,,,,,,,,01408,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20336,,,,,,,,,,,,,,,,,,,,"These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.",,,,,,,,Facility Management,,,,,,,,,1408,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SD-11-13,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01408,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1408,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications, notes, and shop drawing logs.",,,,Shop drawings,,,,,"These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications, notes, and shop drawing logs.",,,,,,,,,,,,,"SD-11-13,GRS-1408,1408,1,Shop drawings,Shop drawings,Item,Discontinued,Finalized,These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.,These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain until completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-13,GRS-1408,1408,1,Shop drawings,Shop drawings,Item,Discontinued,Finalized,These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.,These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications\, notes\, and shop drawing logs.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1408,,,,,,,1408,"These are the working architectural drawings used during construction. They document changes during construction. They include blueprints and specifications, notes, and shop drawing logs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Construction case files,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,Note from Pat Scott March 1997 says 'retention changed to be consistent with other records and to meet statute of limitations UCA 78-12-25.5(2)(1996)',,,,,,1830306843766816768,,,,,,,,,,,,,,,,,,,,GRSItem-20382,,No,Public,,,Construction case files,,,,,,"These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.,Note from Pat Scott March 1997 says 'retention changed to be consistent with other records and to meet statute of limitations UCA 78-12-25.5(2)(1996)'",,,No,,,,,,,,,,,,,,,,,,,01407,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after after completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20382,,,,,,,,,,,,,,,,,,,,"These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.",,,,,,,,Facility Management,,,,,,,,,1407,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SD-11-12,,,,,,,,,,,,,,,,,,1997-06-01T00:00:00Z,,,,01407,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1407,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's, construction inspection; district inspections); completion certificates; correspondence with property owner(s), architect, and contractors; certificates of completion; and other related correspondence.",,,,Construction case files,,,,,"These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's, construction inspection; district inspections); completion certificates; correspondence with property owner(s), architect, and contractors; certificates of completion; and other related correspondence.",,,,,,,,,,,,,"SD-11-12,GRS-1407,1407,1,Construction case files,Construction case files,Item,Discontinued,Finalized,These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.,Note from Pat Scott March 1997 says 'retention changed to be consistent with other records and to meet statute of limitations UCA 78-12-25.5(2)(1996)',These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after after completion of project, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-12,GRS-1407,1407,1,Construction case files,Construction case files,Item,Discontinued,Finalized,These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.,Note from Pat Scott March 1997 says 'retention changed to be consistent with other records and to meet statute of limitations UCA 78-12-25.5(2)(1996)',These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's\, construction inspection; district inspections); completion certificates; correspondence with property owner(s)\, architect\, and contractors; certificates of completion; and other related correspondence.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1407,,,,,,,1407,"These case files document the construction of new district buildings and addition to existing structures. They include architect's field reports; performance bonds; construction charges; insurance certificates; observation reports; various inspections (fire marshal's, construction inspection; district inspections); completion certificates; correspondence with property owner(s), architect, and contractors; certificates of completion; and other related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","School district rental agreements,Lease files,Leasing contract files,Contract files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, fiscal, and/or legal value(s).",,,,,,,,,,,,,,Retention is based on the statute of limitations for contracts in per Utah Code 78B-2-309(2018).,,,,Contract and lease records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"service-level agreement,service level agreement,Contracts,MOU,Memorandum of Understanding",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306792266006528,,,,,,,,,,,,,,,,,,,,GRSItem-21365,,No,,,,Contract and lease records,,,,,,"Retention is based on the statute of limitations for contracts in per Utah Code 78B-2-309(2018).,These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.",,,No,,,,,,,,,,,,,,,,,,,01731,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,Retention is based on the statute of limitations for contracts in per Utah Code 78B-2-309(2018).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-02,,,,,21365,,,,,,,,,,,"SD-11-9,MUN-18-17,SD-7-4,SG-1(229)-4",,,,,,,,,"These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.",,,,,,,,Administrative,,,,,,,,,1731,,,,,,"GRS-1404,GRS-1022,GRS-1362,GRS-2216",,2025-04-24T17:42:58.928Z,,,,,,,,,SG-1-84,,,,,,,,,,,,,,,,,,,,,,01731,,,,,,2019-07-30T00:00:00Z,,,,,,,GRS-1731,,,,,,,,,,,,,,,,,,,,,,,,,,2019-07-30,,,,,,,,,"These records document contractual agreements for property use, products or services. Records may include requirements and terms, and the signed contract. Contractor payroll records are included.",,,,Contract and lease records,,,,,"These records document contractual agreements for property use, products or services. Records may include requirements and terms, and the signed contract. Contractor payroll records are included.",,,,,,,,,,,,,"SG-1-84,GRS-1731,1731,9,Contract and lease records,Contract and lease records,Item,Current,Finalized,Retention is based on the statute of limitations for contracts in per Utah Code 78B-2-309(2018).,These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.,These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.,service-level agreement,service level agreement,Contracts,MOU,Memorandum of Understanding,Administrative",,,,"21389,21395,21398,21677",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,9,,,,,,,"Retain for 7 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-84,GRS-1731,1731,9,Contract and lease records,Contract and lease records,Item,Current,Finalized,Retention is based on the statute of limitations for contracts in per Utah Code 78B-2-309(2018).,These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.,These records document contractual agreements for property use\, products or services. Records may include requirements and terms\, and the signed contract. Contractor payroll records are included.,service-level agreement,service level agreement,Contracts,MOU,Memorandum of Understanding,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1731,,,,,,,1731,"These records document contractual agreements for property use, products or services. Records may include requirements and terms, and the signed contract. Contractor payroll records are included.",,,,,,,,,,,,,,,,,"School district rental agreements,Lease files,Leasing contract files,Contract files,SD-11-9,MUN-18-17,SD-7-4,SG-1(229)-4,GRS-1404,GRS-1022,GRS-1362,GRS-2216",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School district rental agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-1731,,,,21365,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,School district rental agreements,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843781496832,,,,,,,,,,,,,,,,,,,,GRSItem-21389,,No,Public,,,School district rental agreements,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01404,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21389,,,,,,,,,,,,,,,,,,,,"These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.",,,,,,,,Facility Management,,,,,,,,,1404,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,SD-11-9,,,,,,,,,,,,,,,,,,2019-08-27T00:00:00Z,,,,01404,,,,,,2019-08-20T00:00:00Z,,,,,,,GRS-1404,,,,,,,,,,,,,,,,,,,,,,,,,,2019-09-03,,,,,,,,,"These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental, collect fees, indicate the need of any equipment, and explain any applicable rules and regulations for the use of district buildings. They include date, name of individual, business, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space, signature of district administrator approving rental; signature, address, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.",,,,School district rental agreeme,,,,,"These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental, collect fees, indicate the need of any equipment, and explain any applicable rules and regulations for the use of district buildings. They include date, name of individual, business, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space, signature of district administrator approving rental; signature, address, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.",,,,,,,,,,,,,"SD-11-9,GRS-1404,1404,3,School district rental agreements,School district rental agreeme,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.,These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1731,,,,,Facility Management,,Appraisal Committee,,,,,3,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-9,GRS-1404,1404,3,School district rental agreements,School district rental agreeme,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.,These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1404,,,,,,,1404,"These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental, collect fees, indicate the need of any equipment, and explain any applicable rules and regulations for the use of district buildings. They include date, name of individual, business, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for use of space, signature of district administrator approving rental; signature, address, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract purchasing files for high-value transactions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract purchasing files for high-value transactions,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843784642560,,,,,,,,,,,,,,,,,,,,GRSItem-3029,,No,Public,,,Contract purchasing files for high-value transactions,,,,,,"Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,No,,,,,,,,,,,,,,,,,,,01979,,,Discontinued,,,,,,,,,,This schedule now falls under Contracting Purchasing Files SG 13-18.,,,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3029,,,,,,,,,,,,,,,,,,,,"Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,,,,,,Purchasing,,,,,,,,,1979,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,SG-13-5,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01979,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1979,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Files which document transactions of more than $10,000 and construction contracts exceeding $2,000. The files include contract, requisition, purchase order and lease records, correspondence and related records pertaining to award, administration, receipt, inspection, and payments.",,,,Contract purchasing files for,,,,,"Files which document transactions of more than $10,000 and construction contracts exceeding $2,000. The files include contract, requisition, purchase order and lease records, correspondence and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,"SG-13-5,GRS-1979,1979,1,Contract purchasing files for high-value transactions,Contract purchasing files for,Item,Discontinued,Finalized,Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-5,GRS-1979,1979,1,Contract purchasing files for high-value transactions,Contract purchasing files for,Item,Discontinued,Finalized,Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1979,,,,,,,1979,"Files which document transactions of more than $10,000 and construction contracts exceeding $2,000. The files include contract, requisition, purchase order and lease records, correspondence and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract billings,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843785691136,,,,,,,,,,,,,,,,,,,,GRSItem-3299,,No,Public,,,Contract billings,,,,,,"These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00433,,,Discontinued,,,,,,,,,,This schedule now falls under Contract Records SG 1-84.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-29,,,,,3299,,,,,,,,,,,,,,,,,,,,"These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",,,,,,,,Financial Management,,,,,,,,,433,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,CO-20-7,,,,,,,,,,,,,,,,,,2017-09-28T00:00:00Z,,,,00433,,,,,,1993-09-01T00:00:00Z,,,,,,,GRS-433,,,,,,,,,,,,,,,,,,,,,,,,,,2017-09-29,,,,,,,,,"These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,Contract billings,,,,,"These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,,,,,,,,,,"CO-20-7,GRS-433,433,1,Contract billings,Contract billings,Item,Discontinued,Finalized,These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1731,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-20-7,GRS-433,433,1,Contract billings,Contract billings,Item,Discontinued,Finalized,These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,433,,,,,,,433,"These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract purchasing files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract purchasing files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843786739712,,,,,,,,,,,,,,,,,,,,GRSItem-3028,,No,Public,,,Contract purchasing files,,,,,,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,No,,,,,,,,,,,,,,,,,,,01978,,,Discontinued,,,,,,,,,,This schedule now falls under Contracting Purchasing Files SG 13-18.,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3028,,,,,,,,,,,,,,,,,,,,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,,,,,,Purchasing,,,,,,,,,1978,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,SG-13-4,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01978,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1978,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"Files which document transactions of $10,000 or less and construction contracts under $2,000. They include contract, requisition, purchase order and lease records, correspondence, related records pertaining to award, administration, receipt, inspection, and payments.",,,,Contract purchasing files,,,,,"Files which document transactions of $10,000 or less and construction contracts under $2,000. They include contract, requisition, purchase order and lease records, correspondence, related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,"SG-13-4,GRS-1978,1978,1,Contract purchasing files,Contract purchasing files,Item,Discontinued,Finalized,Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-13-4,GRS-1978,1978,1,Contract purchasing files,Contract purchasing files,Item,Discontinued,Finalized,Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1978,,,,,,,1978,"Files which document transactions of $10,000 or less and construction contracts under $2,000. They include contract, requisition, purchase order and lease records, correspondence, related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drawings and diagrams,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Drawings and diagrams,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843787788288,,,,,,,,,,,,,,,,,,,,GRSItem-20334,,No,Public,,,Drawings and diagrams,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,01152,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20334,,,,,,,,,,,,,,,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",,,,,,,,Public Works,,,,,,,,,1152,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,MUN-23-6,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01152,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1152,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.",,,,Drawings and diagrams,,,,,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.",,,,,,,,,,,,,"MUN-23-6,GRS-1152,1152,1,Drawings and diagrams,Drawings and diagrams,Item,Discontinued,Finalized,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.,Public,Public Works",,,,,,,,,,,,,,,GRS-1789,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-23-6,GRS-1152,1152,1,Drawings and diagrams,Drawings and diagrams,Item,Discontinued,Finalized,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.,These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1152,,,,,,,1152,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Highway daily report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Highway daily report,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843788836864,,,,,,,,,,,,,,,,,,,,GRSItem-20367,,No,Public,,,Highway daily report,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.",,,No,,,,,,,,,,,,,,,,,,,01179,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20367,,,,,,,,,,,,,,,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.",,,,,,,,Public Works,,,,,,,,,1179,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,MUN-23-33,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01179,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1179,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,Highway daily report,,,,,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,,,,,,,,,,"MUN-23-33,GRS-1179,1179,1,Highway daily report,Highway daily report,Item,Discontinued,Finalized,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-33,GRS-1179,1179,1,Highway daily report,Highway daily report,Item,Discontinued,Finalized,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1179,,,,,,,1179,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Preconstruction case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1788,GRS-1731",,,,"20335,21365",,,,,,,Preconstruction case files,,,,Item,"Preliminary plans and specifications,Contract and lease records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843789885440,,,,,,,,,,,,,,,,,,,,GRSItem-20384,,No,Public,,,Preconstruction case files,,,,,,"These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.",,,No,,,,,,,"Preliminary plans and specifications,Contract and lease records",,,,,,,,,,,,01405,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after after completion of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20384,,,,,,,,,,,,,,,,,,,,"These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.",,,,,,,,Facility Management,,,,,,,,,1405,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,SD-11-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01405,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1405,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids, requests for proposals (RFPs), subcontractor and contractor bid tabulations, bid bonds, architects and contractors agreements, specifications, memoranda, soils and foundation reports, preliminary drawings, accepted bid proposals, cost estimates, copies of insurance policies, operational procedures, guidelines and requirements for submitting proposals, construction change orders, copies of meeting minutes and agenda, design data, and related correspondence.",,,,Preconstruction case files,,,,,"These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids, requests for proposals (RFPs), subcontractor and contractor bid tabulations, bid bonds, architects and contractors agreements, specifications, memoranda, soils and foundation reports, preliminary drawings, accepted bid proposals, cost estimates, copies of insurance policies, operational procedures, guidelines and requirements for submitting proposals, construction change orders, copies of meeting minutes and agenda, design data, and related correspondence.",,,,,,,,,,,,,"SD-11-10,GRS-1405,1405,1,Preconstruction case files,Preconstruction case files,Item,Discontinued,Finalized,These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.,These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.,Public,Facility Management",,,,,,,,,,,,,,,"GRS-1788,GRS-1731",,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after after completion of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-10,GRS-1405,1405,1,Preconstruction case files,Preconstruction case files,Item,Discontinued,Finalized,These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.,These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids\, requests for proposals (RFPs)\, subcontractor and contractor bid tabulations\, bid bonds\, architects and contractors agreements\, specifications\, memoranda\, soils and foundation reports\, preliminary drawings\, accepted bid proposals\, cost estimates\, copies of insurance policies\, operational procedures\, guidelines and requirements for submitting proposals\, construction change orders\, copies of meeting minutes and agenda\, design data\, and related correspondence.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1405,,,,,,,1405,"These case files document all aspects of the planning process for the construction of school and district buildings. They include advertisement for bids, requests for proposals (RFPs), subcontractor and contractor bid tabulations, bid bonds, architects and contractors agreements, specifications, memoranda, soils and foundation reports, preliminary drawings, accepted bid proposals, cost estimates, copies of insurance policies, operational procedures, guidelines and requirements for submitting proposals, construction change orders, copies of meeting minutes and agenda, design data, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"20335,21365",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract purchasing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contract purchasing records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843791982592,,,,,,,,,,,,,,,,,,,,GRSItem-3456,,No,Public,,,Contract purchasing records,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00938,,,Discontinued,,,,,,,,,,This schedule now falls under Contract Records SG 1-84.,,,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3456,,,,,,,,,,,,,,,,,,,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",,,,,,,,Purchasing,,,,,,,,,938,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,MUN-10-12,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,00938,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-938,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,Contract purchasing records,,,,,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,"MUN-10-12,GRS-938,938,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-12,GRS-938,938,1,Contract purchasing records,Contract purchasing records,Item,Discontinued,Finalized,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,938,,,,,,,938,"These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Building illustrations,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1788,,,,20335,,,,,,,Building illustrations,,,,Item,Preliminary plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843793031168,,,,,,,,,,,,,,,,,,,,GRSItem-20339,,No,Public,,,Building illustrations,,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",,,No,,,,,,,Preliminary plans and specifications,,,,,,,,,,,,00703,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20339,,,,,,,,,,,,,,,,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",,,,,,,,Redevelopment,,,,,,,,,703,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,CO-30-5,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00703,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-703,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,Building illustrations,,,,,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,,,,,,,,,,"CO-30-5,GRS-703,703,1,Building illustrations,Building illustrations,Item,Discontinued,Finalized,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,Public,Redevelopment",,,,,,,,,,,,,,,GRS-1788,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-30-5,GRS-703,703,1,Building illustrations,Building illustrations,Item,Discontinued,Finalized,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,703,,,,,,,703,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official, the maps and drawings become part of the project file.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,20335,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Certification files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Certification files,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843794079744,,,,,,,,,,,,,,,,,,,,GRSItem-20366,,No,Public,,,Certification files,,,,,,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.",,,No,,,,,,,,,,,,,,,,,,,00701,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20366,,,,,,,,,,,,,,,,,,,,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.",,,,,,,,Redevelopment,,,,,,,,,701,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,CO-30-3,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00701,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-701,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical, social, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.",,,,Certification files,,,,,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical, social, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.",,,,,,,,,,,,,"CO-30-3,GRS-701,701,1,Certification files,Certification files,Item,Discontinued,Finalized,These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.,These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.,Public,Redevelopment",,,,,,,,,,,,,,,,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-3,GRS-701,701,1,Certification files,Certification files,Item,Discontinued,Finalized,These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.,These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,701,,,,,,,701,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical, social, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions and ordinances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Service agreement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Service agreement records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843796176896,,,,,,,,,,,,,,,,,,,,GRSItem-20513,,No,Public,,,Service agreement records,,,,,,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01371,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20513,,,,,,,,,,,,,,,,,,,,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,Purchasing,,,,,,,,,1371,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,SD-7-13,,,,,,,,,,,,,,,,,,2018-04-17T00:00:00Z,,,,01371,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1371,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-17,,,,,,,,,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,Service agreement records,,,,,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,,,,,,"SD-7-13,GRS-1371,1371,1,Service agreement records,Service agreement records,Item,Discontinued,Finalized,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-13,GRS-1371,1371,1,Service agreement records,Service agreement records,Item,Discontinued,Finalized,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1371,,,,,,,1371,These records document the professional service agreements between any school district agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Drainage maintenance agreements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Drainage maintenance agreements,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843797225472,,,,,,,,,,,,,,,,,,,,GRSItem-20903,,No,Public,,,Drainage maintenance agreements,,,,,,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01174,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20903,,,,,,,,,,,,,,,,,,,,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.",,,,,,,,Public Works,,,,,,,,,1174,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,MUN-23-28,,,,,,,,,,,,,,,,,,2018-05-18T00:00:00Z,,,,01174,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1174,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-18,,,,,,,,,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of municipal council, and company representative.",,,,Drainage maintenance agreement,,,,,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of municipal council, and company representative.",,,,,,,,,,,,,"MUN-23-28,GRS-1174,1174,1,Drainage maintenance agreements,Drainage maintenance agreement,Item,Discontinued,Finalized,These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.,These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.,Public,Public Works",,,,,,,,,,,,,,,GRS-1731,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-28,GRS-1174,1174,1,Drainage maintenance agreements,Drainage maintenance agreement,Item,Discontinued,Finalized,These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.,These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1174,,,,,,,1174,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of municipal council, and company representative.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public library services development grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Public library services development grant records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843798274048,,,,,,,,,,,,,,,,,,,,GRSItem-20925,,No,Public,,,Public library services development grant records,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01213,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20925,,,,,,,,,,,,,,,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",,,,,,,,Library,,,,,,,,,1213,,,,,,,,2025-04-24T17:43:48.057Z,,,,,,,,,MUN-25-15,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,01213,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1213,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,Public library services develo,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,,,,,,,,,,"MUN-25-15,GRS-1213,1213,1,Public library services development grant records,Public library services develo,Item,Discontinued,Finalized,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,Public,Library",,,,,,,,,,,,,,,GRS-1731,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-15,GRS-1213,1213,1,Public library services development grant records,Public library services develo,Item,Discontinued,Finalized,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1213,,,,,,,1213,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,Retention wording 'May be transferred to the State Archives after park closure with authority to weed.' removed to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Construction project files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1789,,,,21150,,,,,,,Construction project files,,,,Item,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306844011134976,,,,,,,,,,,,,,,,,,,,GRSItem-21443,,No,Public,,,Construction project files,,,,,,"Retention wording 'May be transferred to the State Archives after park closure with authority to weed.' removed to meet new language requirements.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",,,No,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,01029,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2017-06-26,,,,,21443,,,,,,,,,,,,,,,,,,,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,Parks and Recreation,,,,,,,,,1029,,,,,,,,2025-04-24T17:43:48.276Z,,,,,,,,,MUN-19-1,,,,,,,,,,,,,,,,,,2017-06-26T00:00:00Z,,,,01029,,,,,,2017-06-26T00:00:00Z,,,,,,,GRS-1029,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-04,,,,,,,,,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,Construction project files,,,,,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,,,,,,"MUN-19-1,GRS-1029,1029,2,Construction project files,Construction project files,Item,Discontinued,Finalized,Retention wording 'May be transferred to the State Archives after park closure with authority to weed.' removed to meet new language requirements.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1789,,,,,Parks and Recreation,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-19-1,GRS-1029,1029,2,Construction project files,Construction project files,Item,Discontinued,Finalized,Retention wording 'May be transferred to the State Archives after park closure with authority to weed.' removed to meet new language requirements.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1029,,,,,,,1029,"These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21150,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Informational maps and plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Informational maps and plats,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246430355456,,,,,,,,,,,,,,,,,,,,GRSItem-21179,,No,Public,,,Informational maps and plats,,,,,,"These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,01154,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,21179,,,,,,,,,,,,,,,,,,,,"These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,,,,,,,Public Works,,,,,,,,,1154,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,MUN-23-8,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,01154,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1154,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,Informational maps and plats,,,,,"These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,,,,,,,,,,"MUN-23-8,GRS-1154,1154,2,Informational maps and plats,Informational maps and plats,Item,Discontinued,Finalized,These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,Public,Public Works",,,,,,,,,,,,,,,GRS-1747,,,,,Public Works,,Appraisal Committee,,,,,2,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-8,GRS-1154,1154,2,Informational maps and plats,Informational maps and plats,Item,Discontinued,Finalized,These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1154,,,,,,,1154,"These are maps and plats for surveys and maintenance of government property and facilities. They are used for research purposes. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recreational facility maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Recreational facility maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246433501184,,,,,,,,,,,,,,,,,,,,GRSItem-21180,,No,Public,,,Recreational facility maps,,,,,,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00647,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,21180,,,,,,,,,,,,,,,,,,,,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",,,,,,,,Parks and Recreation,,,,,,,,,647,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-27-12,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00647,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-647,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,Recreational facility maps,,,,,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,,,,,,,,,,"CO-27-12,GRS-647,647,2,Recreational facility maps,Recreational facility maps,Item,Discontinued,Finalized,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,Public,Parks and Recreation",,,,,,,,,,,,,,,GRS-1747,,,,,Parks and Recreation,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-27-12,GRS-647,647,2,Recreational facility maps,Recreational facility maps,Item,Discontinued,Finalized,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,647,,,,,,,647,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Aerial photographic maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Aerial photographic maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246433501185,,,,,,,,,,,,,,,,,,,,GRSItem-21177,,No,Public,,,Aerial photographic maps,,,,,,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,,,No,,,,,,,Cartographic records,,,,,,,,,,,,00654,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,21177,,,,,,,,,,,,,,,,,,,,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,,,,,,,,Planning and Zoning,,,,,,,,,654,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-28-2,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00654,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-654,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,,,,Aerial photographic maps,,,,,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,,,,,,,,,,,,,"CO-28-2,GRS-654,654,2,Aerial photographic maps,Aerial photographic maps,Item,Discontinued,Finalized,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1747,,,,,Planning and Zoning,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-2,GRS-654,654,2,Aerial photographic maps,Aerial photographic maps,Item,Discontinued,Finalized,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,654,,,,,,,654,These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Maps, plats,subdivisions index",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,"Maps, plats,subdivisions index",,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246434549760,,,,,,,,,,,,,,,,,,,,GRSItem-21187,,No,Public,,,"Maps, plats,subdivisions index",,,,,,"This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00312,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21187,,,,,,,,,,,,,,,,,,,,"This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.",,,,,,,,Recorder,,,,,,,,,312,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-15-23,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00312,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-312,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"This is an index to recorded maps, plats, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision, map, or plat; location, and map file number.",,,,"Maps, plats,subdivisions index",,,,,"This is an index to recorded maps, plats, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision, map, or plat; location, and map file number.",,,,,,,,,,,,,"CO-15-23,GRS-312,312,1,Maps\, plats\,subdivisions index,Maps\, plats\,subdivisions index,Item,Discontinued,Finalized,This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.,This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.,Public,Recorder",,,,,,,,,,,,,,,GRS-1747,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-23,GRS-312,312,1,Maps\, plats\,subdivisions index,Maps\, plats\,subdivisions index,Item,Discontinued,Finalized,This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.,This is an index to recorded maps\, plats\, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision\, map\, or plat; location\, and map file number.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,312,,,,,,,312,"This is an index to recorded maps, plats, and subdivisions within the county (UCA?17-21-6(1)(g)?(2012)). It includes the name or number of the subdivision, map, or plat; location, and map file number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School routing maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1747,,,,21175,,,,,,,School routing maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246435598336,,,,,,,,,,,,,,,,,,,,GRSItem-21178,,No,Public,,,School routing maps,,,,,,"These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00689,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,21178,,,,,,,,,,,,,,,,,,,,"These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.",,,,,,,,Public Works,,,,,,,,,689,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-29-22,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00689,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-689,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps, plans, and other records. They include routing changes, safety concerns, and recommendations.",,,,School routing maps,,,,,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps, plans, and other records. They include routing changes, safety concerns, and recommendations.",,,,,,,,,,,,,"CO-29-22,GRS-689,689,2,School routing maps,School routing maps,Item,Discontinued,Finalized,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.,Public,Public Works",,,,,,,,,,,,,,,GRS-1747,,,,,Public Works,,Appraisal Committee,,,,,2,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-22,GRS-689,689,2,School routing maps,School routing maps,Item,Discontinued,Finalized,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps\, plans\, and other records. They include routing changes\, safety concerns\, and recommendations.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,689,,,,,,,689,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records are maps, plans, and other records. They include routing changes, safety concerns, and recommendations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Township plat maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Township plat maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246436646912,,,,,,,,,,,,,,,,,,,,GRSItem-21185,,No,Public,,,Township plat maps,,,,,,"These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00387,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21185,,,,,,,,,,,,,,,,,,,,"These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.",,,,,,,,Surveyor,,,,,,,,,387,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-17-13,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00387,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-387,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These township plat maps are used to identify specific locations. They include township, section, range, elevation, monument, coordinates, section corners, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded, seal, and recorder's signature.",,,,Township plat maps,,,,,"These township plat maps are used to identify specific locations. They include township, section, range, elevation, monument, coordinates, section corners, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded, seal, and recorder's signature.",,,,,,,,,,,,,"CO-17-13,GRS-387,387,1,Township plat maps,Township plat maps,Item,Discontinued,Finalized,These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.,These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-13,GRS-387,387,1,Township plat maps,Township plat maps,Item,Discontinued,Finalized,These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.,These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,387,,,,,,,387,"These township plat maps are used to identify specific locations. They include township, section, range, elevation, monument, coordinates, section corners, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded, seal, and recorder's signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""Retain until route changes"" to 'until superseded"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Municipal route maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1747,,,,21175,,,,,,,Municipal route maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246437695488,,,,,,,,,,,,,,,,,,,,GRSItem-21192,,No,Public,,,Municipal route maps,,,,,,"Retention wording changed from ""Retain until route changes"" to 'until superseded"" to meet new language requirements.,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,01161,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,21192,,,,,,,,,,,,,,,,,,,,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,,,,,,,,Public Works,,,,,,,,,1161,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,MUN-23-15,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,01161,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1161,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,,,,Municipal route maps,,,,,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,,,,,,,,,,,,,"MUN-23-15,GRS-1161,1161,1,Municipal route maps,Municipal route maps,Item,Discontinued,Finalized,Retention wording changed from ""Retain until route changes"" to 'until superseded"" to meet new language requirements.,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,Public,Public Works",,,,,,,,,,,,,,,GRS-1747,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-15,GRS-1161,1161,1,Municipal route maps,Municipal route maps,Item,Discontinued,Finalized,Retention wording changed from ""Retain until route changes"" to 'until superseded"" to meet new language requirements.,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1161,,,,,,,1161,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Imagery, base maps, and earth cover records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,"Imagery, base maps, and earth cover records",,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246438744064,,,,,,,,,,,,,,,,,,,,GRSItem-21193,,No,Public,,,"Imagery, base maps, and earth cover records",,,,,,"These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00730,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,21193,,,,,,,,,,,,,,,,,,,,"These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.",,,,,,,,Geospatial Data Sets,,,,,,,,,730,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-32-9,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00730,,,,,,2010-03-01T00:00:00Z,,,,,,,GRS-730,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are geospatial base map records pertaining to land cover, meaning what the land is used for, which could be farming, housing, or something else. It also describes how the land is changing over time. Land cover, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ), and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.",,,,"Imagery, base maps, and earth",,,,,"These are geospatial base map records pertaining to land cover, meaning what the land is used for, which could be farming, housing, or something else. It also describes how the land is changing over time. Land cover, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ), and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.",,,,,,,,,,,,,"CO-32-9,GRS-730,730,1,Imagery\, base maps\, and earth cover records,Imagery\, base maps\, and earth,Item,Discontinued,Finalized,These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.,These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-1747,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-9,GRS-730,730,1,Imagery\, base maps\, and earth cover records,Imagery\, base maps\, and earth,Item,Discontinued,Finalized,These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.,These are geospatial base map records pertaining to land cover\, meaning what the land is used for\, which could be farming\, housing\, or something else. It also describes how the land is changing over time. Land cover\, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ)\, and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,730,,,,,,,730,"These are geospatial base map records pertaining to land cover, meaning what the land is used for, which could be farming, housing, or something else. It also describes how the land is changing over time. Land cover, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ), and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Zoning maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Zoning maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246439792640,,,,,,,,,,,,,,,,,,,,GRSItem-20474,,No,Public,,,Zoning maps,,,,,,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",,,No,,,,,,,,,,,,,,,,,,,01054,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20474,,,,,,,,,,,,,,,,,,,,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",,,,,,,,Planning and Zoning,,,,,,,,,1054,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,MUN-20-12,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01054,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1054,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.",,,,Zoning maps,,,,,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.",,,,,,,,,,,,,"MUN-20-12,GRS-1054,1054,1,Zoning maps,Zoning maps,Item,Discontinued,Finalized,These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.,These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-12,GRS-1054,1054,1,Zoning maps,Zoning maps,Item,Discontinued,Finalized,These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.,These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1054,,,,,,,1054,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Aerial photographic maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Aerial photographic maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246440841216,,,,,,,,,,,,,,,,,,,,GRSItem-20479,,No,Public,,,Aerial photographic maps,,,,,,"These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",,,No,,,,,,,,,,,,,,,,,,,01051,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20479,,,,,,,,,,,,,,,,,,,,"These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",,,,,,,,Planning and Zoning,,,,,,,,,1051,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,MUN-20-9,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01051,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1051,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These are large aerial photographs of the municipality. They are usually updated once every five years, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",,,,Aerial photographic maps,,,,,"These are large aerial photographs of the municipality. They are usually updated once every five years, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",,,,,,,,,,,,,"MUN-20-9,GRS-1051,1051,1,Aerial photographic maps,Aerial photographic maps,Item,Discontinued,Finalized,These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-9,GRS-1051,1051,1,Aerial photographic maps,Aerial photographic maps,Item,Discontinued,Finalized,These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1051,,,,,,,1051,"These are large aerial photographs of the municipality. They are usually updated once every five years, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Informational maps and plats,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Informational maps and plats,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246441889792,,,,,,,,,,,,,,,,,,,,GRSItem-20845,,No,Public,,,Informational maps and plats,,,,,,"These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,,No,,,,,,,,,,,,,,,,,,,00685,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20845,,,,,,,,,,,,,,,,,,,,"These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,,,,,,,Public Works,,,,,,,,,685,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-29-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00685,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-685,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public, other county departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,Informational maps and plats,,,,,"These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public, other county departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,,,,,,,,,,"CO-29-18,GRS-685,685,1,Informational maps and plats,Informational maps and plats,Item,Discontinued,Finalized,These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-18,GRS-685,685,1,Informational maps and plats,Informational maps and plats,Item,Discontinued,Finalized,These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public\, other county departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,685,,,,,,,685,"These are county maps and plats for surveyors and maintenance of county property and facilities. They are used for research purposes by the public, other county departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,City and county maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,City and county maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246443986944,,,,,,,,,,,,,,,,,,,,GRSItem-20942,,No,Public,,,City and county maps,,,,,,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00377,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20942,,,,,,,,,,,,,,,,,,,,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.",,,,,,,,Surveyor,,,,,,,,,377,,,,,,,,2025-04-10T23:13:46.506Z,,,,,,,,,CO-17-3,,,,,,,,,,,,,,,,,,2018-05-31T00:00:00Z,,,,00377,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-377,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-31,,,,,,,,,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township, range, sections, streets, roads and blocks. In most counties, larger communities provide their own maps.",,,,City and county maps,,,,,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township, range, sections, streets, roads and blocks. In most counties, larger communities provide their own maps.",,,,,,,,,,,,,"CO-17-3,GRS-377,377,1,City and county maps,City and county maps,Item,Discontinued,Finalized,These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.,These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-3,GRS-377,377,1,City and county maps,City and county maps,Item,Discontinued,Finalized,These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.,These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,377,,,,,,,377,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township, range, sections, streets, roads and blocks. In most counties, larger communities provide their own maps.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Subdivision maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Subdivision maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246461812736,,,,,,,,,,,,,,,,,,,,GRSItem-21181,,No,Public,,,Subdivision maps,,,,,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00313,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,21181,,,,,,,,,,,,,,,,,,,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",,,,,,,,Recorder,,,,,,,,,313,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,CO-15-24,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00313,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-313,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",,,,Subdivision maps,,,,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",,,,,,,,,,,,,"CO-15-24,GRS-313,313,1,Subdivision maps,Subdivision maps,Item,Discontinued,Finalized,These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).,These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).,Public,Recorder",,,,,,,,,,,,,,,GRS-1747,,,,,Recorder,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-24,GRS-313,313,1,Subdivision maps,Subdivision maps,Item,Discontinued,Finalized,These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).,These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,313,,,,,,,313,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Minor subdivision maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Minor subdivision maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246462861312,,,,,,,,,,,,,,,,,,,,GRSItem-21186,,No,Public,,,Minor subdivision maps,,,,,,"These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00381,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21186,,,,,,,,,,,,,,,,,,,,"These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.",,,,,,,,Surveyor,,,,,,,,,381,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,CO-17-7,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00381,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-381,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder, but may be filed with the county surveyor. These maps include township, section, range, lot boundaries, and surveyor's certificate attesting to the accuracy to all measurements.",,,,Minor subdivision maps,,,,,"These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder, but may be filed with the county surveyor. These maps include township, section, range, lot boundaries, and surveyor's certificate attesting to the accuracy to all measurements.",,,,,,,,,,,,,"CO-17-7,GRS-381,381,1,Minor subdivision maps,Minor subdivision maps,Item,Discontinued,Finalized,These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.,These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-17-7,GRS-381,381,1,Minor subdivision maps,Minor subdivision maps,Item,Discontinued,Finalized,These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.,These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,381,,,,,,,381,"These are maps of subdivisions which contain nine lots or less. These maps are not recordable with the county recorder, but may be filed with the county surveyor. These maps include township, section, range, lot boundaries, and surveyor's certificate attesting to the accuracy to all measurements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special service district maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1747,,,,21175,,,,,,,Special service district maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246463909888,,,,,,,,,,,,,,,,,,,,GRSItem-21190,,No,Public,,,Special service district maps,,,,,,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00385,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21190,,,,,,,,,,,,,,,,,,,,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.",,,,,,,,Surveyor,,,,,,,,,385,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,CO-17-11,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00385,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-385,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder, but are filed with the county surveyor. They are used for reference purposes. They include township, section, range, roads, and special district boundaries.",,,,Special service district maps,,,,,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder, but are filed with the county surveyor. They are used for reference purposes. They include township, section, range, roads, and special district boundaries.",,,,,,,,,,,,,"CO-17-11,GRS-385,385,1,Special service district maps,Special service district maps,Item,Discontinued,Finalized,These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.,These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-11,GRS-385,385,1,Special service district maps,Special service district maps,Item,Discontinued,Finalized,These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.,These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,385,,,,,,,385,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder, but are filed with the county surveyor. They are used for reference purposes. They include township, section, range, roads, and special district boundaries.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Topographical maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Topographical maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246464958464,,,,,,,,,,,,,,,,,,,,GRSItem-21182,,No,Public,,,Topographical maps,,,,,,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00386,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21182,,,,,,,,,,,,,,,,,,,,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.",,,,,,,,Surveyor,,,,,,,,,386,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,CO-17-12,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00386,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-386,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies, but are retained by the county surveyor for reference purposes. They include township, sections, range, elevations, rivers, lakes, and mountains, etc.",,,,Topographical maps,,,,,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies, but are retained by the county surveyor for reference purposes. They include township, sections, range, elevations, rivers, lakes, and mountains, etc.",,,,,,,,,,,,,"CO-17-12,GRS-386,386,1,Topographical maps,Topographical maps,Item,Discontinued,Finalized,These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.,These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-12,GRS-386,386,1,Topographical maps,Topographical maps,Item,Discontinued,Finalized,These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.,These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,386,,,,,,,386,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies, but are retained by the county surveyor for reference purposes. They include township, sections, range, elevations, rivers, lakes, and mountains, etc.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Geo-scientific records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Geo-scientific records,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246466007040,,,,,,,,,,,,,,,,,,,,GRSItem-21197,,No,Public,,,Geo-scientific records,,,,,,"These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00729,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2010-03-01,,,,,21197,,,,,,,,,,,,,,,,,,,,"These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.",,,,,,,,Geospatial Data Sets,,,,,,,,,729,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,CO-32-8,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00729,,,,,,2010-03-01T00:00:00Z,,,,,,,GRS-729,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These geospatial records contain information on earth sciences, including, geologic resources, surface geology features, geologic hazards, and soil types. Geologic resource records contain information on energy resources, including oil, natural gas, coal, gas hydrates, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes, floods, landslides, radon gas, and dam failure maps are included. Soil records contain information on the types of soil found.",,,,Geo-scientific records,,,,,"These geospatial records contain information on earth sciences, including, geologic resources, surface geology features, geologic hazards, and soil types. Geologic resource records contain information on energy resources, including oil, natural gas, coal, gas hydrates, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes, floods, landslides, radon gas, and dam failure maps are included. Soil records contain information on the types of soil found.",,,,,,,,,,,,,"CO-32-8,GRS-729,729,1,Geo-scientific records,Geo-scientific records,Item,Discontinued,Finalized,These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.,These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.,Public,Geospatial Data Sets",,,,,,,,,,,,,,,GRS-1747,,,,,Geospatial Data Sets,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 1 year. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-32-8,GRS-729,729,1,Geo-scientific records,Geo-scientific records,Item,Discontinued,Finalized,These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.,These geospatial records contain information on earth sciences\, including\, geologic resources\, surface geology features\, geologic hazards\, and soil types. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found.,Public,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Geospatial Data Sets,729,,,,,,,729,"These geospatial records contain information on earth sciences, including, geologic resources, surface geology features, geologic hazards, and soil types. Geologic resource records contain information on energy resources, including oil, natural gas, coal, gas hydrates, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes, floods, landslides, radon gas, and dam failure maps are included. Soil records contain information on the types of soil found.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School routing maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,School routing maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246468104192,,,,,,,,,,,,,,,,,,,,GRSItem-20180,,No,Public,,,School routing maps,,,,,,"These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.",,,No,,,,,,,,,,,,,,,,,,,01183,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20180,,,,,,,,,,,,,,,,,,,,"These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.",,,,,,,,Public Works,,,,,,,,,1183,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,MUN-23-37,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01183,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1183,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps, plans, routing changes, safety concerns, and recommendations.",,,,School routing maps,,,,,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps, plans, routing changes, safety concerns, and recommendations.",,,,,,,,,,,,,"MUN-23-37,GRS-1183,1183,1,School routing maps,School routing maps,Item,Discontinued,Finalized,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.,Public,Public Works",,,,,,,,,,,,,,,,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-37,GRS-1183,1183,1,School routing maps,School routing maps,Item,Discontinued,Finalized,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.,These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1183,,,,,,,1183,"These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps, plans, routing changes, safety concerns, and recommendations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recreational facility maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Recreational facility maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246468104193,,,,,,,,,,,,,,,,,,,,GRSItem-20715,,No,Public,,,Recreational facility maps,,,,,,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",,,No,,,,,,,,,,,,,,,,,,,01040,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20715,,,,,,,,,,,,,,,,,,,,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",,,,,,,,Parks and Recreation,,,,,,,,,1040,,,,,,,,2025-04-10T23:13:46.536Z,,,,,,,,,MUN-19-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01040,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1040,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,Recreational facility maps,,,,,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,,,,,,,,,,"MUN-19-12,GRS-1040,1040,1,Recreational facility maps,Recreational facility maps,Item,Discontinued,Finalized,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,Public,Parks and Recreation",,,,,,,,,,,,,,,,,,,,Parks and Recreation,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-19-12,GRS-1040,1040,1,Recreational facility maps,Recreational facility maps,Item,Discontinued,Finalized,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.,Public,Parks and Recreation",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Parks and Recreation,1040,,,,,,,1040,"These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Zoning maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Zoning maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246511095808,,,,,,,,,,,,,,,,,,,,GRSItem-21176,,No,Public,,,Zoning maps,,,,,,"These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00664,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,21176,,,,,,,,,,,,,,,,,,,,"These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.",,,,,,,,Planning and Zoning,,,,,,,,,664,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,CO-28-12,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00664,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-664,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications.",,,,Zoning maps,,,,,"These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications.",,,,,,,,,,,,,"CO-28-12,GRS-664,664,2,Zoning maps,Zoning maps,Item,Discontinued,Finalized,These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.,These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1747,,,,,Planning and Zoning,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-12,GRS-664,664,2,Zoning maps,Zoning maps,Item,Discontinued,Finalized,These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.,These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,664,,,,,,,664,"These maps show zoning boundaries within the governmental entity. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County address maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,County address maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246512144384,,,,,,,,,,,,,,,,,,,,GRSItem-21183,,No,Public,,,County address maps,,,,,,"These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00375,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21183,,,,,,,,,,,,,,,,,,,,"These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",,,,,,,,Surveyor,,,,,,,,,375,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,CO-17-1,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00375,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-375,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These official maps document all addresses within the county. They include the township, range, section, towns, streets, roads, and actual addresses. These maps are updated with new streets, roads, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",,,,County address maps,,,,,"These official maps document all addresses within the county. They include the township, range, section, towns, streets, roads, and actual addresses. These maps are updated with new streets, roads, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",,,,,,,,,,,,,"CO-17-1,GRS-375,375,1,County address maps,County address maps,Item,Discontinued,Finalized,These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.,These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-1,GRS-375,375,1,County address maps,County address maps,Item,Discontinued,Finalized,These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.,These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,375,,,,,,,375,"These official maps document all addresses within the county. They include the township, range, section, towns, streets, roads, and actual addresses. These maps are updated with new streets, roads, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Emergency response maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Emergency response maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246513192960,,,,,,,,,,,,,,,,,,,,GRSItem-21184,,No,Public,,,Emergency response maps,,,,,,"These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00378,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21184,,,,,,,,,,,,,,,,,,,,"These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.",,,,,,,,Surveyor,,,,,,,,,378,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,CO-17-4,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00378,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-378,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These official maps document the ambulance and fire dispatching zones. They include the township, section, range, and the drawn boundaries of the response zones.",,,,Emergency response maps,,,,,"These official maps document the ambulance and fire dispatching zones. They include the township, section, range, and the drawn boundaries of the response zones.",,,,,,,,,,,,,"CO-17-4,GRS-378,378,1,Emergency response maps,Emergency response maps,Item,Discontinued,Finalized,These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.,These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-4,GRS-378,378,1,Emergency response maps,Emergency response maps,Item,Discontinued,Finalized,These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.,These official maps document the ambulance and fire dispatching zones. They include the township\, section\, range\, and the drawn boundaries of the response zones.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,378,,,,,,,378,"These official maps document the ambulance and fire dispatching zones. They include the township, section, range, and the drawn boundaries of the response zones.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Election district maps,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Election district maps,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246514241536,,,,,,,,,,,,,,,,,,,,GRSItem-21191,,No,Public,,,Election district maps,,,,,,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,00259,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,21191,,,,,,,,,,,,,,,,,,,,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",,,,,,,,Clerk,,,,,,,,,259,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,CO-14-16,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00259,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-259,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads, streams, mountains, cities and towns and have had the boundaries of the voting districts added.",,,,Election district maps,,,,,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads, streams, mountains, cities and towns and have had the boundaries of the voting districts added.",,,,,,,,,,,,,"CO-14-16,GRS-259,259,1,Election district maps,Election district maps,Item,Discontinued,Finalized,These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.,These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.,Public,Clerk",,,,,,,,,,,,,,,GRS-1747,,,,,Clerk,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-16,GRS-259,259,1,Election district maps,Election district maps,Item,Discontinued,Finalized,These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.,These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,259,,,,,,,259,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads, streams, mountains, cities and towns and have had the boundaries of the voting districts added.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Surveyor field notes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Surveyor field notes,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246515290112,,,,,,,,,,,,,,,,,,,,GRSItem-21194,,No,Public,,,Surveyor field notes,,,,,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,01127,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,21194,,,,,,,,,,,,,,,,,,,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",,,,,,,,Public Utilities,,,,,,,,,1127,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,MUN-22-19,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,01127,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1127,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location, elevation, and other related information.",,,,Surveyor field notes,,,,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location, elevation, and other related information.",,,,,,,,,,,,,"MUN-22-19,GRS-1127,1127,1,Surveyor field notes,Surveyor field notes,Item,Discontinued,Finalized,These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.,These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-1747,,,,,Public Utilities,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-19,GRS-1127,1127,1,Surveyor field notes,Surveyor field notes,Item,Discontinued,Finalized,These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.,These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1127,,,,,,,1127,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location, elevation, and other related information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Plat maps index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1747,,,,21175,,,,,,,Plat maps index,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246516338688,,,,,,,,,,,,,,,,,,,,GRSItem-21188,,No,Public,,,Plat maps index,,,,,,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,,,No,,,,,,,Cartographic records,,,,,,,,,,,,00382,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21188,,,,,,,,,,,,,,,,,,,,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,,,,,,,,Surveyor,,,,,,,,,382,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,CO-17-8,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00382,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-382,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,,,,Plat maps index,,,,,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,,,,,,,,,,,,,"CO-17-8,GRS-382,382,1,Plat maps index,Plat maps index,Item,Discontinued,Finalized,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,Public,Surveyor",,,,,,,,,,,,,,,GRS-1747,,,,,Surveyor,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-17-8,GRS-382,382,1,Plat maps index,Plat maps index,Item,Discontinued,Finalized,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,Public,Surveyor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Surveyor,382,,,,,,,382,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Traffic drawings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1747,,,,21175,,,,,,,Traffic drawings,,,,Item,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059246516338689,,,,,,,,,,,,,,,,,,,,GRSItem-21196,,No,Public,,,Traffic drawings,,,,,,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.",,,No,,,,,,,Cartographic records,,,,,,,,,,,,01170,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-09-01,,,,,21196,,,,,,,,,,,,,,,,,,,,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.",,,,,,,,Public Works,,,,,,,,,1170,,,,,,,,2025-04-10T23:13:46.583Z,,,,,,,,,MUN-23-24,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,01170,,,,,,1989-09-01T00:00:00Z,,,,,,,GRS-1170,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones, pedestrian crossings, intersections, signalized intersections, and street stripping. Drawings are used as a reference tool for the performance work.",,,,Traffic drawings,,,,,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones, pedestrian crossings, intersections, signalized intersections, and street stripping. Drawings are used as a reference tool for the performance work.",,,,,,,,,,,,,"MUN-23-24,GRS-1170,1170,1,Traffic drawings,Traffic drawings,Item,Discontinued,Finalized,These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.,These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.,Public,Public Works",,,,,,,,,,,,,,,GRS-1747,,,,,Public Works,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-24,GRS-1170,1170,1,Traffic drawings,Traffic drawings,Item,Discontinued,Finalized,These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.,These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1170,,,,,,,1170,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones, pedestrian crossings, intersections, signalized intersections, and street stripping. Drawings are used as a reference tool for the performance work.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21175,,,,,,Inactive,
"",,,,,,"Retention changed from ""after related programs cease to be used"" to ""end of project or program.""",,,,,0.094103105,,,,,,,,,,,Program modification documentation,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1713,,,,21299,,,,,,,Program modification documentation,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491351740219392,,,,,,,,,,,,,,,,,,,,GRSItem-21328,,No,Public,,,Program modification documentation,,,,,,"Retention changed from ""after related programs cease to be used"" to ""end of project or program."",Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01773,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,21328,,,,,,,,,,,,,,,,,,,,"Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.",,,,,,,,Data Processing,,,,,,,,,1773,,,,,,,,2025-04-15T17:41:54.242Z,,,,,,,,,SG-5-13,,,,,,,,,,,,,,,,,,2019-03-29T00:00:00Z,,,,01773,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1773,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-29,,,,,,,,,"Records that document modifications to computer programs. These records are maintained for reference, backup, to insure adequacy of change documentation, or to rectify errors in program implementation after related programs are replaced, modified, or cease to be used.",,,,Program modification documenta,,,,,"Records that document modifications to computer programs. These records are maintained for reference, backup, to insure adequacy of change documentation, or to rectify errors in program implementation after related programs are replaced, modified, or cease to be used.",,,,,,,,,,,,,"SG-5-13,GRS-1773,1773,1,Program modification documentation,Program modification documenta,Item,Discontinued,Finalized,Retention changed from ""after related programs cease to be used"" to ""end of project or program."",Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.,Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.,Public,Data Processing",,,,,,,,,,,,,,,GRS-1713,,,,,Data Processing,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-13,GRS-1773,1773,1,Program modification documentation,Program modification documenta,Item,Discontinued,Finalized,Retention changed from ""after related programs cease to be used"" to ""end of project or program."",Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.,Records that document modifications to computer programs. These records are maintained for reference\, backup\, to insure adequacy of change documentation\, or to rectify errors in program implementation after related programs are replaced\, modified\, or cease to be used.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1773,,,,,,,1773,"Records that document modifications to computer programs. These records are maintained for reference, backup, to insure adequacy of change documentation, or to rectify errors in program implementation after related programs are replaced, modified, or cease to be used.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,Retention wording 'after being reconciled with subsequent inventory' removed to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Equipment inventories files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Equipment inventories files,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352009703424,,,,,,,,,,,,,,,,,,,,GRSItem-2797,,No,Public,,,Equipment inventories files,,,,,,"Retention wording 'after being reconciled with subsequent inventory' removed to meet new language requirements.,These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00806,,,Discontinued,,,,,,,,,,This schedule now falls under Information Governance Records SG 1-66.,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,2797,,,,,,,,,,,,,,,,,,,,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",,,,,,,,Fixed Asset,,,,,,,,,806,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,MUN-4-3,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00806,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-806,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.",,,,Equipment inventories files,,,,,"These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.",,,,,,,,,,,,,"MUN-4-3,GRS-806,806,1,Equipment inventories files,Equipment inventories files,Item,Discontinued,Finalized,Retention wording 'after being reconciled with subsequent inventory' removed to meet new language requirements.,These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.,These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-1713,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-4-3,GRS-806,806,1,Equipment inventories files,Equipment inventories files,Item,Discontinued,Finalized,Retention wording 'after being reconciled with subsequent inventory' removed to meet new language requirements.,These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.,These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,806,,,,,,,806,"These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records transfer sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Records transfer sheets,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352010752000,,,,,,,,,,,,,,,,,,,,GRSItem-3419,,No,Public,,,Records transfer sheets,,,,,,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00771,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3419,,,,,,,,,,,,,,,,,,,,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,,,,,,Administrative,,,,,,,,,771,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,MUN-1-38,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00771,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-771,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, records series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,Records transfer sheets,,,,,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, records series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,"MUN-1-38,GRS-771,771,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-38,GRS-771,771,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,771,,,,,,,771,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, records series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Forms files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Forms files,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352011800576,,,,,,,,,,,,,,,,,,,,GRSItem-2900,,No,Public,,,Forms files,,,,,,"A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01666,,,Discontinued,,,,,,,,,,See Information Governance Records 1-66,,,,,,,,,"Retain for 1 month after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,2900,,,,,,,,,,,,,,,,,,,,"A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.",,,,,,,,Administrative,,,,,,,,,1666,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,SG-1-13,,,,,,,,,,,,,,,,,,2013-04-25T00:00:00Z,,,,01666,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1666,,,,,,,,,,,,,,,,,,,,,,,,,,2013-04-26,,,,,,,,,"A clean copy of each form created by an agency with related instructions and documentation showing the creation, development, scope, and purpose of the form.",,,,Forms files,,,,,"A clean copy of each form created by an agency with related instructions and documentation showing the creation, development, scope, and purpose of the form.",,,,,,,,,,,,,"SG-1-13,GRS-1666,1666,1,Forms files,Forms files,Item,Discontinued,Finalized,A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.,A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 month after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-13,GRS-1666,1666,1,Forms files,Forms files,Item,Discontinued,Finalized,A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.,A clean copy of each form created by an agency with related instructions and documentation showing the creation\, development\, scope\, and purpose of the form.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1666,,,,,,,1666,"A clean copy of each form created by an agency with related instructions and documentation showing the creation, development, scope, and purpose of the form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Finding aids,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Finding aids,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352012849152,,,,,,,,,,,,,,,,,,,,GRSItem-3134,,No,Public,,,Finding aids,,,,,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00010,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3134,,,,,,,,,,,,,,,,,,,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,,,,,,Administrative,,,,,,,,,10,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,CO-1-10,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00010,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-10,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,Finding aids,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,"CO-1-10,GRS-10,10,1,Finding aids,Finding aids,Item,Discontinued,Finalized,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-10,GRS-10,10,1,Finding aids,Finding aids,Item,Discontinued,Finalized,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,10,,,,,,,10,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records transfer sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Records transfer sheets,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352013897728,,,,,,,,,,,,,,,,,,,,GRSItem-3369,,No,Public,,,Records transfer sheets,,,,,,"These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00038,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3369,,,,,,,,,,,,,,,,,,,,"These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,,,,,,Administrative,,,,,,,,,38,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,CO-1-38,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00038,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-38,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,Records transfer sheets,,,,,"These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,"CO-1-38,GRS-38,38,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-38,GRS-38,38,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,38,,,,,,,38,"These are the listings of county agency records transferred to the State or a county records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,Retention wording changed from 'records to which they pertain are destroyed' to 'resolution of issue' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Finding aids,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Finding aids,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352014946304,,,,,,,,,,,,,,,,,,,,GRSItem-2773,,No,Public,,,Finding aids,,,,,,"Retention wording changed from 'records to which they pertain are destroyed' to 'resolution of issue' to meet new language requirements.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00740,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2773,,,,,,,,,,,,,,,,,,,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,,,,,,Administrative,,,,,,,,,740,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,MUN-1-5,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00740,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-740,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,Finding aids,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,"MUN-1-5,GRS-740,740,1,Finding aids,Finding aids,Item,Discontinued,Finalized,Retention wording changed from 'records to which they pertain are destroyed' to 'resolution of issue' to meet new language requirements.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-5,GRS-740,740,1,Finding aids,Finding aids,Item,Discontinued,Finalized,Retention wording changed from 'records to which they pertain are destroyed' to 'resolution of issue' to meet new language requirements.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,740,,,,,,,740,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Incoming document log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Incoming document log,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352015994880,,,,,,,,,,,,,,,,,,,,GRSItem-20116,,No,Public,,,Incoming document log,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00013,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,20116,,,,,,,,,,,,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,,,,,,Administrative,,,,,,,,,13,,,,,,,,2025-04-15T17:41:54.499Z,,,,,,,,,CO-1-13,,,,,,,,,,,,,,,,,,2014-08-01T00:00:00Z,,,,00013,,,,,,,,,,,,,GRS-13,,,,,,,,,,,,,,,,,,,,,,,,,,2014-08-01,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,Incoming document log,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,"CO-1-13,GRS-13,13,3,Incoming document log,Incoming document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,3,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-13,GRS-13,13,3,Incoming document log,Incoming document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,13,,,,,,,13,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records transfer sheets (rts),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Records transfer sheets (rts),,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352066326528,,,,,,,,,,,,,,,,,,,,GRSItem-2911,,No,Public,,,Records transfer sheets (rts),,,,,,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01679,,,Discontinued,,,,,,,,,,See Information Governance Records 1-66,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2911,,,,,,,,,,,,,,,,,,,,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,,,,,,Administrative,,,,,,,,,1679,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,SG-1-26,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01679,,,,,,2005-12-01T00:00:00Z,,,,,,,GRS-1679,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number, agency name and address, records officer's name and signature, Chief administrative Officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,Records transfer sheets (rts),,,,,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number, agency name and address, records officer's name and signature, Chief administrative Officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,"SG-1-26,GRS-1679,1679,1,Records transfer sheets (rts),Records transfer sheets (rts),Item,Discontinued,Finalized,Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-26,GRS-1679,1679,1,Records transfer sheets (rts),Records transfer sheets (rts),Item,Discontinued,Finalized,Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1679,,,,,,,1679,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number, agency name and address, records officer's name and signature, Chief administrative Officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Incoming document log,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Incoming document log,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352070520832,,,,,,,,,,,,,,,,,,,,GRSItem-3415,,No,Public,,,Incoming document log,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00765,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3415,,,,,,,,,,,,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",,,,,,,,Administrative,,,,,,,,,765,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,MUN-1-32,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,00765,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-765,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,Incoming document log,,,,,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,"MUN-1-32,GRS-765,765,1,Incoming document log,Incoming document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-32,GRS-765,765,1,Incoming document log,Incoming document log,Item,Discontinued,Finalized,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,765,,,,,,,765,"This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Finding aids,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Finding aids,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352070520833,,,,,,,,,,,,,,,,,,,,GRSItem-2898,,No,Public,,,Finding aids,,,,,,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01664,,,Discontinued,,,,,,,,,,See Information Governance Records 1-66,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,2898,,,,,,,,,,,,,,,,,,,,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,,,,,,,Administrative,,,,,,,,,1664,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,SG-1-11,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01664,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1664,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"Indices, lists, catalogs, registers, guides, and other aids necessary for the efficient use of other records.",,,,Finding aids,,,,,"Indices, lists, catalogs, registers, guides, and other aids necessary for the efficient use of other records.",,,,,,,,,,,,,"SG-1-11,GRS-1664,1664,1,Finding aids,Finding aids,Item,Discontinued,Finalized,Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.,Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-11,GRS-1664,1664,1,Finding aids,Finding aids,Item,Discontinued,Finalized,Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.,Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1664,,,,,,,1664,"Indices, lists, catalogs, registers, guides, and other aids necessary for the efficient use of other records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,"Retention wording ""after being reconciled with subsequent inventory"" changed to ""superseded"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Equipment inventories files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Equipment inventories files,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352071569408,,,,,,,,,,,,,,,,,,,,GRSItem-3081,,No,Public,,,Equipment inventories files,,,,,,"Retention wording ""after being reconciled with subsequent inventory"" changed to ""superseded"" to meet new language requirements.,These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.",,,No,,,,,,,Information governance records,,,,,,,,,,,,00070,,,Discontinued,,,,,,,,,,This schedule now falls under Information Governance Records SG 1-66.,,,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,3081,,,,,,,,,,,,,,,,,,,,"These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.",,,,,,,,Fixed Asset,,,,,,,,,70,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,CO-4-3,,,,,,,,,,,,,,,,,,2016-01-18T00:00:00Z,,,,00070,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-70,,,,,,,,,,,,,,,,,,,,,,,,,,2016-01-19,,,,,,,,,"These files contain the annual inventory of county equipment, supplies and other items owned or administered by the county.",,,,Equipment inventories files,,,,,"These files contain the annual inventory of county equipment, supplies and other items owned or administered by the county.",,,,,,,,,,,,,"CO-4-3,GRS-70,70,1,Equipment inventories files,Equipment inventories files,Item,Discontinued,Finalized,Retention wording ""after being reconciled with subsequent inventory"" changed to ""superseded"" to meet new language requirements.,These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.,These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-1713,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-4-3,GRS-70,70,1,Equipment inventories files,Equipment inventories files,Item,Discontinued,Finalized,Retention wording ""after being reconciled with subsequent inventory"" changed to ""superseded"" to meet new language requirements.,These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.,These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,70,,,,,,,70,"These files contain the annual inventory of county equipment, supplies and other items owned or administered by the county.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records management files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Records management files,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352071569409,,,,,,,,,,,,,,,,,,,,GRSItem-3294,,No,Public,,,Records management files,,,,,,"Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01688,,,Discontinued,,,,,,,,,,See Information Governance Records 1-66,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,3294,,,,,,,,,,,,,,,,,,,,"Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",,,,,,,,Administrative,,,,,,,,,1688,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,SG-1-37,,,,,,,,,,,,,,,,,,2014-11-04T00:00:00Z,,,,01688,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-1688,,,,,,,,,,,,,,,,,,,,,,,,,,2014-11-05,,,,,,,,,"Records used in creating and establishing records management programs. They may contain records inventories, related correspondence, classification designations, records control, equipment, filing procedures/manuals, training information, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",,,,Records management files,,,,,"Records used in creating and establishing records management programs. They may contain records inventories, related correspondence, classification designations, records control, equipment, filing procedures/manuals, training information, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",,,,,,,,,,,,,"SG-1-37,GRS-1688,1688,1,Records management files,Records management files,Item,Discontinued,Finalized,Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.,Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-37,GRS-1688,1688,1,Records management files,Records management files,Item,Discontinued,Finalized,Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.,Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1688,,,,,,,1688,"Records used in creating and establishing records management programs. They may contain records inventories, related correspondence, classification designations, records control, equipment, filing procedures/manuals, training information, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Finding aids,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Finding aids,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352073666560,,,,,,,,,,,,,,,,,,,,GRSItem-3461,,No,Public,,,Finding aids,,,,,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01256,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,3461,,,,,,,,,,,,,,,,,,,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,,,,,,,Administrative,,,,,,,,,1256,,,,,,,,2025-04-15T17:41:54.553Z,,,,,,,,,SD-1-8,,,,,,,,,,,,,,,,,,2016-02-01T00:00:00Z,,,,01256,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1256,,,,,,,,,,,,,,,,,,,,,,,,,,2016-02-02,,,,,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,Finding aids,,,,,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,"SD-1-8,GRS-1256,1256,1,Finding aids,Finding aids,Item,Discontinued,Finalized,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-8,GRS-1256,1256,1,Finding aids,Finding aids,Item,Discontinued,Finalized,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1256,,,,,,,1256,"These are indexes, lists, registers, and other aids that assist in the efficient use of other records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Records transfer sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1713,,,,21299,,,,,,,Records transfer sheets,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352244584448,,,,,,,,,,,,,,,,,,,,GRSItem-3489,,No,Public,,,Records transfer sheets,,,,,,"These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01274,,,Discontinued,,,,,,,,,,See state schedule Information Governance Records 1-66,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3489,,,,,,,,,,,,,,,,,,,,"These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",,,,,,,,Administrative,,,,,,,,,1274,,,,,,,,2025-04-15T17:41:54.723Z,,,,,,,,,SD-1-26,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01274,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1274,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are the listings of school district records transferred to the State or school district records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,Records transfer sheets,,,,,"These are the listings of school district records transferred to the State or school district records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,"SD-1-26,GRS-1274,1274,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,,,,,,GRS-1713,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-26,GRS-1274,1274,1,Records transfer sheets,Records transfer sheets,Item,Discontinued,Finalized,These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,These are the listings of school district records transferred to the State or school district records centers. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1274,,,,,,,1274,"These are the listings of school district records transferred to the State or school district records centers. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, record series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""administrative need ends"" to 'resolution of issue' to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,System usage data records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1713,,,,21299,,,,,,,System usage data records,,,,Item,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491352246681600,,,,,,,,,,,,,,,,,,,,GRSItem-21261,,No,Public,,,System usage data records,,,,,,"Retention wording changed from ""administrative need ends"" to 'resolution of issue' to meet new retention language requirements.,Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.",,,No,,,,,,,Information governance records,,,,,,,,,,,,01761,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21261,,,,,,,,,,,,,,,,,,,,"Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.",,,,,,,,Data Processing,,,,,,,,,1761,,,,,,,,2025-04-15T17:41:54.723Z,,,,,,,,,SG-5-1,,,,,,,,,,,,,,,,,,2018-12-27T00:00:00Z,,,,01761,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1761,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-27,,,,,,,,,"Records which monitor the activities of a data processing system. Information includes console logs, physical, and on-line access.",,,,System usage data records,,,,,"Records which monitor the activities of a data processing system. Information includes console logs, physical, and on-line access.",,,,,,,,,,,,,"SG-5-1,GRS-1761,1761,2,System usage data records,System usage data records,Item,Discontinued,Finalized,Retention wording changed from ""administrative need ends"" to 'resolution of issue' to meet new retention language requirements.,Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.,Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.,Public,Data Processing",,,,,,,,,,,,,,,GRS-1713,,,,,Data Processing,,Appraisal Committee,,,,,2,,,,,,,"Retain until resolution of issue, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-5-1,GRS-1761,1761,2,System usage data records,System usage data records,Item,Discontinued,Finalized,Retention wording changed from ""administrative need ends"" to 'resolution of issue' to meet new retention language requirements.,Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.,Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.,Public,Data Processing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Data Processing,1761,,,,,,,1761,"Records which monitor the activities of a data processing system. Information includes console logs, physical, and on-line access.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21299,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after account closed "" to ""after final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Utility customer account records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Utility customer account records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"shutoff,utility shutoff",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491328145162240,,,,,,,,,,,,,,,,,,,,GRSItem-21484,,No,Public,,,Utility customer account records,,,,,,"Retention wording changed from ""after account closed "" to ""after final action"" to meet new language requirements.,These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.",,,No,,,,,,,,,,,,,,,,,,,01119,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,21484,,,,,,,,,,,,,,,,,,,,"These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.",,,,,,,,Public Utilities,,,,,,,,,1119,,,,,,,,2025-04-15T17:41:31.740Z,,,,,,,,,MUN-22-11,,,,,,,,,,,,,,,,,,,,,,01119,,,,,,2021-07-07T00:00:00Z,,,,,,,GRS-1119,,,,,,,,,,,,,,,,,,,,,,,,,,2021-07-07,,,,,,,,,"These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish, provide, and bill for service.",,,,Utility customer account recor,,,,,"These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish, provide, and bill for service.",,,,,,,,,,,,,"MUN-22-11,GRS-1119,1119,2,Utility customer account records,Utility customer account recor,Item,Current,Finalized,Retention wording changed from ""after account closed "" to ""after final action"" to meet new language requirements.,These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.,These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.,Public,shutoff,utility shutoff,Public Utilities",,,,,,,,,,,,,,,,,,,,Public Utilities,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-11,GRS-1119,1119,2,Utility customer account records,Utility customer account recor,Item,Current,Finalized,Retention wording changed from ""after account closed "" to ""after final action"" to meet new language requirements.,These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.,These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish\, provide\, and bill for service.,Public,shutoff,utility shutoff,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1119,,,,,,,1119,"These are applications and agreements between a customer and government agency regarding utility service. They include account information collected by the agency in order to establish, provide, and bill for service.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",Program modification documentation,,,,,"Retention wording changed from ""superseded or until the lifespan of the related record is met"" to ""superseded or final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Information governance records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Information governance records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"records management,index,catalog,inventory,content management system",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829491328329711616,,,,,,,,,,,,,,,,,,,,GRSItem-21299,,No,Public,,,Information governance records,,,,,,"Retention wording changed from ""superseded or until the lifespan of the related record is met"" to ""superseded or final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.",,,No,,,,,,,,,,,,,,,,,,,01713,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded or final action, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-08-01,,,,,21299,,,,,,,,,,,SG-5-13,,,,,,,,,"Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.",,,,,,,,Administrative,,,,,,,,,1713,,,,,,GRS-1773,,2025-04-15T17:41:31.916Z,,,,,,,,,SG-1-66,,,,,,,,,,,,,,,,,,,,,,01713,,,,,,2019-02-19T00:00:00Z,,,,,,,GRS-1713,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-19,,,,,,,,,"Records used in establishing and implementing records management policies, practices, and procedures. Included are inventories, finding aids, technological system data, privacy impact assessments (PIAs) and associated evidence, and related information. Record destruction files, including destruction logs, are not included in this schedule.",,,,Information governance records,,,,,"Records used in establishing and implementing records management policies, practices, and procedures. Included are inventories, finding aids, technological system data, privacy impact assessments (PIAs) and associated evidence, and related information. Record destruction files, including destruction logs, are not included in this schedule.",,,,,,,,,,,,,"SG-1-66,GRS-1713,1713,2,Information governance records,Information governance records,Item,Current,Finalized,Retention wording changed from ""superseded or until the lifespan of the related record is met"" to ""superseded or final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.,Public,records management,index,catalog,inventory,content management system,Administrative",,,,21328,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,2,,,,,,,"Retain until superseded or final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-66,GRS-1713,1713,2,Information governance records,Information governance records,Item,Current,Finalized,Retention wording changed from ""superseded or until the lifespan of the related record is met"" to ""superseded or final action"" to meet new language requirements.,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, privacy impact assessments (PIAs) and associated evidence\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.,Public,records management,index,catalog,inventory,content management system,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1713,,,,,,,1713,"Records used in establishing and implementing records management policies, practices, and procedures. Included are inventories, finding aids, technological system data, privacy impact assessments (PIAs) and associated evidence, and related information. Record destruction files, including destruction logs, are not included in this schedule.",,,,,,,,,,,,,,,,,"Program modification documentation,SG-5-13,GRS-1773",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Zoning maps,Aerial photographic maps,School routing maps,Informational maps and plats,Recreational facility maps,Subdivision maps,Topographical maps,County address maps,Emergency response maps,Township plat maps,Minor subdivision maps,Maps\, plats\,subdivisions index,Plat maps index,Special service district maps,Election district maps,Municipal route maps,Imagery\, base maps\, and earth cover records,Surveyor field notes,Traffic drawings,Geo-scientific records",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Cartographic records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Cartographic records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Maps,data,database",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829059232398311424,,,,,,,,,,,,,,,,,,,,GRSItem-21175,,No,Public,,,Cartographic records,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,,No,,,,,,,,,,,,,,,,,,,01747,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-06-01,,,,,21175,,,,,,,,,,,"CO-28-12,CO-28-2,CO-29-22,MUN-23-8,CO-27-12,CO-15-24,CO-17-12,CO-17-1,CO-17-4,CO-17-13,CO-17-7,CO-15-23,CO-17-8,CO-17-11,CO-14-16,MUN-23-15,CO-32-9,MUN-22-19,MUN-23-24,CO-32-8",,,,,,,,,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,,,,,,,"Administrative,Geospatial Data Sets",,,,,,,,,1747,,,,,,"GRS-664,GRS-654,GRS-689,GRS-1154,GRS-647,GRS-313,GRS-386,GRS-375,GRS-378,GRS-387,GRS-381,GRS-312,GRS-382,GRS-385,GRS-259,GRS-1161,GRS-730,GRS-1127,GRS-1170,GRS-729",,2025-04-10T23:13:33.124Z,,,,,,,,,SG-3-1,,,,,,,,,,,,,,,,,,,,,,01747,,,,,,2018-11-27T00:00:00Z,,,,,,,GRS-1747,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, geospatial data sets , aerial photographs, globes, models, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,,,Cartographic records,,,,,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, geospatial data sets , aerial photographs, globes, models, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,,,,,,,,,,,,"SG-3-1,GRS-1747,1747,2,Cartographic records,Cartographic records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.,Public,Maps,data,database,Administrative,Geospatial Data Sets",,,,"21176,21177,21178,21179,21180,21181,21182,21183,21184,21185,21186,21187,21188,21190,21191,21192,21193,21194,21196,21197",,,,,,,,,,,,,,,,"Administrative,Geospatial Data Sets",,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-3-1,GRS-1747,1747,2,Cartographic records,Cartographic records,Item,Current,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.,Public,Maps,data,database,Administrative,Geospatial Data Sets",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Geospatial Data Sets",1747,,,,,,,1747,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, geospatial data sets , aerial photographs, globes, models, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,,,,,,,,,,,,,,,,"Zoning maps,Aerial photographic maps,School routing maps,Informational maps and plats,Recreational facility maps,Subdivision maps,Topographical maps,County address maps,Emergency response maps,Township plat maps,Minor subdivision maps,Maps\, plats\,subdivisions index,Plat maps index,Special service district maps,Election district maps,Municipal route maps,Imagery\, base maps\, and earth cover records,Surveyor field notes,Traffic drawings,Geo-scientific records,CO-28-12,CO-28-2,CO-29-22,MUN-23-8,CO-27-12,CO-15-24,CO-17-12,CO-17-1,CO-17-4,CO-17-13,CO-17-7,CO-15-23,CO-17-8,CO-17-11,CO-14-16,MUN-23-15,CO-32-9,MUN-22-19,MUN-23-24,CO-32-8,GRS-664,GRS-654,GRS-689,GRS-1154,GRS-647,GRS-313,GRS-386,GRS-375,GRS-378,GRS-387,GRS-381,GRS-312,GRS-382,GRS-385,GRS-259,GRS-1161,GRS-730,GRS-1127,GRS-1170,GRS-729",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning study reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16589,,,,21542,,,,,,,Planning study reports,,,,Item,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495052570624,,,,,,,,,,,,,,,,,,,,GRSItem-20480,,No,Public,,,Planning study reports,,,,,,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,,No,,,,,,,,,,,,,,,,,,,01053,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20480,,,,,,,,,,,,,,,,,,,,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,,,,,,,Planning and Zoning,,,,,,,,,1053,,,,,,,,2025-04-16T19:25:57.324Z,,,,,,,,,MUN-20-11,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01053,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1053,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-16,,,,,,,,,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,,,Planning study reports,,,,,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,,,,,,,,,,,,"MUN-20-11,GRS-1053,1053,1,Planning study reports,Planning study reports,Item,Discontinued,Finalized,These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.,These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-11,GRS-1053,1053,1,Planning study reports,Planning study reports,Item,Discontinued,Finalized,These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.,These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1053,,,,,,,1053,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planned unit development case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Planned unit development case files,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495054667776,,,,,,,,,,,,,,,,,,,,GRSItem-20477,,No,Public,,,Planned unit development case files,,,,,,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",,,No,,,,,,,,,,,,,,,,,,,01052,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20477,,,,,,,,,,,,,,,,,,,,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",,,,,,,,Planning and Zoning,,,,,,,,,1052,,,,,,,,2025-04-16T19:25:57.324Z,,,,,,,,,MUN-20-10,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01052,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1052,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, diagrams, site plans, condominium conversions, and copies of minutes from the Planning Commission.",,,,Planned unit development case,,,,,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, diagrams, site plans, condominium conversions, and copies of minutes from the Planning Commission.",,,,,,,,,,,,,"MUN-20-10,GRS-1052,1052,1,Planned unit development case files,Planned unit development case,Item,Discontinued,Finalized,These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.,These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-10,GRS-1052,1052,1,Planned unit development case files,Planned unit development case,Item,Discontinued,Finalized,These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.,These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1052,,,,,,,1052,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, diagrams, site plans, condominium conversions, and copies of minutes from the Planning Commission.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Adopted comprehensive development plans,Conditional use permit records,Conditional use permit records,Nonconforming use certificate records,Property annexation records,Rezoning records,Site review planning records,Street/alley vacating records,Subdivision review case files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have historical value because they provide evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Land use final plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495057813504,,,,,,,,,,,,,,,,,,,,GRSItem-21542,,No,,,,Land use final plans,,,,,,"These records have historical value because they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.",,,No,,,,,,,,,,,,,,,,,,,16589,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value because they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21542,,,,,,,,,,,"CO-28-1,MUN-20-2,MUN-20-2,MUN-20-18,CO-15-2,CO-28-9,MUN-20-6,MUN-20-17,MUN-20-7",,,,,,,,,"These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.",,,,,,,,Planning and Zoning,,,,,,,,,16589,,,,,,"GRS-653,GRS-1044,GRS-1044,GRS-1059,GRS-291,GRS-661,GRS-1048,GRS-1058,GRS-1049",,2025-04-16T19:25:57.324Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16589,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-16589,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.
Applications and plans may be related to any and all development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.",,,,Land use final plans,,,,,"These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.
Applications and plans may be related to any and all development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.",,,,,,,,,,,,,"GRS-16589,16589,Land use final plans,Land use final plans,Item,Current,Finalized,These records have historical value because they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.,These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.,Planning and Zoning",,,,"21545,21546,21549,21550,21552,21553,21555,21556,21558",,,,,,,,,,,,,,,,Planning and Zoning,,Records Management Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"GRS-16589,16589,Land use final plans,Land use final plans,Item,Current,Finalized,These records have historical value because they provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.,These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.\nApplications and plans may be related to any and all development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,16589,,,,,,,16589,"These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full.
Applications and plans may be related to any and all development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.",,,,,,,,,,,,,,,,,"Adopted comprehensive development plans,Conditional use permit records,Conditional use permit records,Nonconforming use certificate records,Property annexation records,Rezoning records,Site review planning records,Street/alley vacating records,Subdivision review case files,CO-28-1,MUN-20-2,MUN-20-2,MUN-20-18,CO-15-2,CO-28-9,MUN-20-6,MUN-20-17,MUN-20-7,GRS-653,GRS-1044,GRS-1044,GRS-1059,GRS-291,GRS-661,GRS-1048,GRS-1058,GRS-1049",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Nonconforming use certificate records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Nonconforming use certificate records,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495059910656,,,,,,,,,,,,,,,,,,,,GRSItem-21550,,No,Public,,,Nonconforming use certificate records,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.",,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,01059,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21550,,,,,,,,,,,,,,,,,,,,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.",,,,,,,,Planning and Zoning,,,,,,,,,1059,,,,,,,,2025-04-16T19:25:57.324Z,,,,,,,,,MUN-20-18,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01059,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1059,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan, verification records regarding original and current use, nonconforming use certificate, and records of any expansion or changes requested with Planning Commission decision regarding such.",,,,Nonconforming use certificate,,,,,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan, verification records regarding original and current use, nonconforming use certificate, and records of any expansion or changes requested with Planning Commission decision regarding such.",,,,,,,,,,,,,"MUN-20-18,GRS-1059,1059,1,Nonconforming use certificate records,Nonconforming use certificate,Item,Discontinued,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.,The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.,Public,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-18,GRS-1059,1059,1,Nonconforming use certificate records,Nonconforming use certificate,Item,Discontinued,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.,The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1059,,,,,,,1059,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan, verification records regarding original and current use, nonconforming use certificate, and records of any expansion or changes requested with Planning Commission decision regarding such.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Site review planning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Site review planning records,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495062007808,,,,,,,,,,,,,,,,,,,,GRSItem-21555,,No,Public,,,Site review planning records,,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,01048,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21555,,,,,,,,,,,,,,,,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",,,,,,,,Planning and Zoning,,,,,,,,,1048,,,,,,,,2025-04-16T19:25:57.324Z,,,,,,,,,MUN-20-6,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01048,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-1048,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals, staff investigative reports and recommendations, cash receipts, site plans, and related correspondence.",,,,Site review planning records,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals, staff investigative reports and recommendations, cash receipts, site plans, and related correspondence.",,,,,,,,,,,,,"MUN-20-6,GRS-1048,1048,2,Site review planning records,Site review planning records,Item,Discontinued,Finalized,These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.,These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-6,GRS-1048,1048,2,Site review planning records,Site review planning records,Item,Discontinued,Finalized,These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.,These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1048,,,,,,,1048,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals, staff investigative reports and recommendations, cash receipts, site plans, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Subdivision review case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Subdivision review case files,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495063056384,,,,,,,,,,,,,,,,,,,,GRSItem-21558,,No,Public,,,Subdivision review case files,,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,01049,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21558,,,,,,,,,,,,,,,,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,,,,,,,Planning and Zoning,,,,,,,,,1049,,,,,,,,2025-04-16T19:25:57.324Z,,,,,,,,,MUN-20-7,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01049,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-1049,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,,,Subdivision review case files,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,,,,,,,,,,,,"MUN-20-7,GRS-1049,1049,3,Subdivision review case files,Subdivision review case files,Item,Discontinued,Finalized,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Public,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,3,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-7,GRS-1049,1049,3,Subdivision review case files,Subdivision review case files,Item,Discontinued,Finalized,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1049,,,,,,,1049,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Property annexation records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Property annexation records,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495253897216,,,,,,,,,,,,,,,,,,,,GRSItem-21552,,No,Public,,,Property annexation records,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).",,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,00291,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21552,,,,,,,,,,,,,,,,,,,,"These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).",,,,,,,,Planning and Zoning,,,,,,,,,291,,,,,,,,2025-04-16T19:25:57.516Z,,,,,,,,,CO-15-2,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,00291,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-291,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These records document the annexation of property by a governmental entity. Information may include citizens' petitions, maps, correspondence, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).",,,,Property annexation records,,,,,"These records document the annexation of property by a governmental entity. Information may include citizens' petitions, maps, correspondence, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).",,,,,,,,,,,,,"CO-15-2,GRS-291,291,5,Property annexation records,Property annexation records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).,These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).,Public,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,5,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-15-2,GRS-291,291,5,Property annexation records,Property annexation records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).,These records document the annexation of property by a governmental entity. Information may include citizens' petitions\, maps\, correspondence\, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,291,,,,,,,291,"These records document the annexation of property by a governmental entity. Information may include citizens' petitions, maps, correspondence, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Street/alley vacating records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,"These records have historical value based on their evidence of government deliberations, decisions, and policy formulation.",,,,Street/alley vacating records,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495278014464,,,,,,,,,,,,,,,,,,,,GRSItem-21556,,No,Public,,,Street/alley vacating records,,,,,,"These records have historical value based on their evidence of government deliberations\, decisions\, and policy formulation.,These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.",,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,01058,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of government deliberations\, decisions\, and policy formulation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21556,,,,,,,,,,,,,,,,,,,,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.",,,,,,,,Planning and Zoning,,,,,,,,,1058,,,,,,,,2025-04-16T19:25:57.539Z,,,,,,,,,MUN-20-17,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01058,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1058,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions, investigative reports by city staff, Planning Commission minutes, the report from Planning Commission to City Council, City Council minutes, ordinances, and legal description.",,,,Street/alley vacating records,,,,,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions, investigative reports by city staff, Planning Commission minutes, the report from Planning Commission to City Council, City Council minutes, ordinances, and legal description.",,,,,,,,,,,,,"MUN-20-17,GRS-1058,1058,1,Street/alley vacating records,Street/alley vacating records,Item,Discontinued,Finalized,These records have historical value based on their evidence of government deliberations\, decisions\, and policy formulation.,These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.,These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.,Public,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-17,GRS-1058,1058,1,Street/alley vacating records,Street/alley vacating records,Item,Discontinued,Finalized,These records have historical value based on their evidence of government deliberations\, decisions\, and policy formulation.,These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.,These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1058,,,,,,,1058,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions, investigative reports by city staff, Planning Commission minutes, the report from Planning Commission to City Council, City Council minutes, ordinances, and legal description.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annexation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Annexation files,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495038939136,,,,,,,,,,,,,,,,,,,,GRSItem-20414,,No,Public,,,Annexation files,,,,,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",,,No,,,,,,,,,,,,,,,,,,,01009,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20414,,,,,,,,,,,,,,,,,,,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",,,,,,,,Clerk,,,,,,,,,1009,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,MUN-18-1,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01009,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1009,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",,,,Annexation files,,,,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",,,,,,,,,,,,,"MUN-18-1,GRS-1009,1009,1,Annexation files,Annexation files,Item,Discontinued,Finalized,These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).,These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-18-1,GRS-1009,1009,1,Annexation files,Annexation files,Item,Discontinued,Finalized,These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).,These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,1009,,,,,,,1009,"These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",Site review planning records,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Site review planning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Site review planning records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495039987712,,,,,,,,,,,,,,,,,,,,GRSItem-20484,,No,Public,,,Site review planning records,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00662,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20484,,,,,,,,,,,MUN-20-6,,,,,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.",,,,,,,,Planning and Zoning,,,,,,,,,662,,,,,,GRS-1048,,2025-04-16T19:25:57.311Z,,,,,,,,,CO-28-10,,,,,,,,,,,,,,,,,,,,,,00662,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-662,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals, copies of the recommendations of planning commission, cash receipts, site plan review forms, investigative reports and recommendations, building plans and related correspondence.",,,,Site review planning records,,,,,"These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals, copies of the recommendations of planning commission, cash receipts, site plan review forms, investigative reports and recommendations, building plans and related correspondence.",,,,,,,,,,,,,"CO-28-10,GRS-662,662,1,Site review planning records,Site review planning records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.,These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.,Public,Planning and Zoning",,,,20485,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-10,GRS-662,662,1,Site review planning records,Site review planning records,Item,Current,Finalized,These records have historical value based on their?evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.,These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals\, copies of the recommendations of planning commission\, cash receipts\, site plan review forms\, investigative reports and recommendations\, building plans and related correspondence.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,662,,,,,,,662,"These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals, copies of the recommendations of planning commission, cash receipts, site plan review forms, investigative reports and recommendations, building plans and related correspondence.",,,,,,,,,,,,,,,,,"Site review planning records,MUN-20-6,GRS-1048",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Conditional use permit records and index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16589,,,,21542,,,,,,,Conditional use permit records and index,,,,Item,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495042084864,,,,,,,,,,,,,,,,,,,,GRSItem-20695,,No,Public,,,Conditional use permit records and index,,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.",,,No,,,,,,,,,,,,,,,,,,,00657,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20695,,,,,,,,,,,,,,,,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.",,,,,,,,Planning and Zoning,,,,,,,,,657,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,CO-28-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00657,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-657,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission recommendations, cash receipts, and related correspondence.",,,,Conditional use permit records,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission recommendations, cash receipts, and related correspondence.",,,,,,,,,,,,,"CO-28-5,GRS-657,657,1,Conditional use permit records and index,Conditional use permit records,Item,Discontinued,Finalized,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-5,GRS-657,657,1,Conditional use permit records and index,Conditional use permit records,Item,Discontinued,Finalized,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,657,,,,,,,657,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission recommendations, cash receipts, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adopted comprehensive development plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-16589,,,,21542,,,"These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.",,,,Adopted comprehensive development plans,,,,Item,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495043133440,,,,,,,,,,,,,,,,,,,,GRSItem-21545,,No,Public,,,Adopted comprehensive development plans,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.",,,No,,,,,,,Land use final plans,,,,,,,,,,,,00653,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21545,,,,,,,,,,,,,,,,,,,,"These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.",,,,,,,,Planning and Zoning,,,,,,,,,653,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,CO-28-1,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,00653,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-653,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps, plats, and charts.",,,,Adopted comprehensive developm,,,,,"These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps, plats, and charts.",,,,,,,,,,,,,"CO-28-1,GRS-653,653,2,Adopted comprehensive development plans,Adopted comprehensive developm,Item,Discontinued,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.,These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-16589,,,,,Planning and Zoning,,Records Management Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-1,GRS-653,653,2,Adopted comprehensive development plans,Adopted comprehensive developm,Item,Discontinued,Finalized,These records have historical value based on their evidence of governmental deliberations\, decisions\, and actions relating to major social\, economic\, and environmental issues.,These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.,These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps\, plats\, and charts.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,653,,,,,,,653,"These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps, plats, and charts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21542,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Conditional use permit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-16589,,,,21542,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals, communities, and the natural and man-made environment.",,,,Conditional use permit records,,,,Item,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495051522048,,,,,,,,,,,,,,,,,,,,GRSItem-21549,,No,Public,,,Conditional use permit records,,,,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",,,No,,,,,,,Land use final plans,,,,,,,,,,,,01044,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21549,,,,,,,,,,,,,,,,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",,,,,,,,Planning and Zoning,,,,,,,,,1044,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,MUN-20-2,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01044,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-1044,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.",,,,Conditional use permit records,,,,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.",,,,,,,,,,,,,"MUN-20-2,GRS-1044,1044,3,Conditional use permit records,Conditional use permit records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-16589,,,,,Planning and Zoning,,Records Management Committee,,,,,3,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-2,GRS-1044,1044,3,Conditional use permit records,Conditional use permit records,Item,Discontinued,Finalized,These records have historical value based on their evidence of the significant effects of government programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1044,,,,,,,1044,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21542,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planned unit development case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Planned unit development case files,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495053619200,,,,,,,,,,,,,,,,,,,,GRSItem-21149,,No,Public,,,Planned unit development case files,,,,,,"These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.",,,No,,,,,,,,,,,,,,,,,,,00658,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,21149,,,,,,,,,,,,,,,,,,,,"These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.",,,,,,,,Planning and Zoning,,,,,,,,,658,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,CO-28-6,,,,,,,,,,,,,,,,,,2018-11-08T00:00:00Z,,,,00658,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-658,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-08,,,,,,,,,"These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, and diagrams.",,,,Planned unit development case,,,,,"These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, and diagrams.",,,,,,,,,,,,,"CO-28-6,GRS-658,658,2,Planned unit development case files,Planned unit development case,Item,Discontinued,Finalized,These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.,These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-6,GRS-658,658,2,Planned unit development case files,Planned unit development case,Item,Discontinued,Finalized,These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.,These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, and diagrams.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,658,,,,,,,658,"These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, and diagrams.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Non-approved redevelopment plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-16590,,,,21543,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Non-approved redevelopment plans,,,,Item,Land use submitted plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 17A-2-1213 (1997) was repealed in 2001,,,,,,1829588495056764928,,,,,,,,,,,,,,,,,,,,GRSItem-21547,,No,Public,,,Non-approved redevelopment plans,,,,,,"Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".,UCA 17A-2-1213 (1997) was repealed in 2001",,,No,,,,,,,Land use submitted plans,,,,,,,,,,,,01196,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21547,,,,,,,,,,,,,,,,,,,,"These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".",,,,,,,,Redevelopment,,,,,,,,,1196,,,,,,,,2025-04-16T19:25:57.311Z,,,,,,,,,MUN-24-12,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,01196,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-1196,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".",,,,Non-approved redevelopment pla,,,,,"These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".",,,,,,,,,,,,,"MUN-24-12,GRS-1196,1196,2,Non-approved redevelopment plans,Non-approved redevelopment pla,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".,UCA 17A-2-1213 (1997) was repealed in 2001,These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".,Public,Redevelopment",,,,,,,,,,,,,,,GRS-16590,,,,,Redevelopment,,Records Management Committee,,,,,2,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-24-12,GRS-1196,1196,2,Non-approved redevelopment plans,Non-approved redevelopment pla,Item,Discontinued,Finalized,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".,UCA 17A-2-1213 (1997) was repealed in 2001,These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1196,,,,,,,1196,"These are project area plans in accordance with the provisions of Utah Code 17C-2-103(2019). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""is consistent with the general plan of the community in which the project area is located and show that the project area development will conform to the community's general plan"".",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21543,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Redevelopment plans (non-approved),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16590,,,,21543,,,,,,,Redevelopment plans (non-approved),,,,Item,Land use submitted plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495017967616,,,,,,,,,,,,,,,,,,,,GRSItem-20810,,No,Public,,,Redevelopment plans (non-approved),,,,,,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.",,,No,,,,,,,,,,,,,,,,,,,00709,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20810,,,,,,,,,,,,,,,,,,,,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.",,,,,,,,Redevelopment,,,,,,,,,709,,,,,,,,2025-04-16T19:25:57.291Z,,,,,,,,,CO-30-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00709,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-709,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan, master plan, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.",,,,Redevelopment plans (non-appro,,,,,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan, master plan, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.",,,,,,,,,,,,,"CO-30-11,GRS-709,709,1,Redevelopment plans (non-approved),Redevelopment plans (non-appro,Item,Discontinued,Finalized,""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.,""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.,Public,Redevelopment",,,,,,,,,,,,,,,,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-30-11,GRS-709,709,1,Redevelopment plans (non-approved),Redevelopment plans (non-appro,Item,Discontinued,Finalized,""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.,""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,709,,,,,,,709,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1995). The agency is required to conduct examinations, investigations, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan, master plan, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17C-4-102 (2006)). Approved plans become part of the certification files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Adopted master plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-16589,,,,21542,,,,,,,Adopted master plans,,,,Item,Land use final plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495035793408,,,,,,,,,,,,,,,,,,,,GRSItem-20416,,No,Public,,,Adopted master plans,,,,,,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,,No,,,,,,,,,,,,,,,,,,,01050,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20416,,,,,,,,,,,,,,,,,,,,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,,,,,,,Planning and Zoning,,,,,,,,,1050,,,,,,,,2025-04-16T19:25:57.308Z,,,,,,,,,MUN-20-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01050,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1050,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.",,,,Adopted master plans,,,,,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.",,,,,,,,,,,,,"MUN-20-8,GRS-1050,1050,1,Adopted master plans,Adopted master plans,Item,Discontinued,Finalized,These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.,These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-8,GRS-1050,1050,1,Adopted master plans,Adopted master plans,Item,Discontinued,Finalized,These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.,These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1050,,,,,,,1050,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rezoning records and indexes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,,,,,Rezoning records and indexes,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495044182016,,,,,,,,,,,,,,,,,,,,GRSItem-20483,,No,Public,,,Rezoning records and indexes,,,,,,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",,,No,,,,,,,,,,,,,,,,,,,01047,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20483,,,,,,,,,,,,,,,,,,,,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",,,,,,,,Planning and Zoning,,,,,,,,,1047,,,,,,,,2025-04-16T19:25:57.308Z,,,,,,,,,MUN-20-5,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01047,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1047,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These files document applications to rezone property within the municipality. They contain the original application, review forms, maps of areas involved, investigative reports, copies of planning commission minutes, notice of hearings, copies of ordinances, copies of city council minutes.",,,,Rezoning records and indexes,,,,,"These files document applications to rezone property within the municipality. They contain the original application, review forms, maps of areas involved, investigative reports, copies of planning commission minutes, notice of hearings, copies of ordinances, copies of city council minutes.",,,,,,,,,,,,,"MUN-20-5,GRS-1047,1047,1,Rezoning records and indexes,Rezoning records and indexes,Item,Discontinued,Finalized,These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.,These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.,Public,Planning and Zoning",,,,,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-20-5,GRS-1047,1047,1,Rezoning records and indexes,Rezoning records and indexes,Item,Discontinued,Finalized,These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.,These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,1047,,,,,,,1047,"These files document applications to rezone property within the municipality. They contain the original application, review forms, maps of areas involved, investigative reports, copies of planning commission minutes, notice of hearings, copies of ordinances, copies of city council minutes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"","Conditional use permit records,Non-approved redevelopment plans,Property annexation records,Nonconforming use certificate records,Property annexation records,Rezoning records,Site review planning records,Street/alley vacating records,Subdivision review case files",,,,,,,,,,0.094103105,,,,,,,,,,,Land use submitted plans,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Land use submitted plans,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495045230592,,,,,,,,,,,,,,,,,,,,GRSItem-21543,,No,,,,Land use submitted plans,,,,,,"These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.",,,No,,,,,,,,,,,,,,,,,,,16590,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 10 years after final action, and then destroy records.
OR
Retain until administrative value met, whichever is greater, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21543,,,,,,,,,,,"MUN-20-2,MUN-24-12,CO-15-2,MUN-20-18,CO-15-2,CO-28-9,MUN-20-6,MUN-20-17,MUN-20-7",,,,,,,,,"These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.",,,,,,,,Planning and Zoning,,,,,,,,,16590,,,,,,"GRS-1044,GRS-1196,GRS-291,GRS-1059,GRS-291,GRS-661,GRS-1048,GRS-1058,GRS-1049",,2025-04-16T19:25:57.308Z,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,16590,,,,,,2023-08-28T00:00:00Z,,,,,,,GRS-16590,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to, or are superseded by, an approved application.",,,,Land use submitted plans,,,,,"These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to, or are superseded by, an approved application.",,,,,,,,,,,,,"GRS-16590,16590,Land use submitted plans,Land use submitted plans,Item,Current,Finalized,These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.,These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.,Planning and Zoning",,,,"21546,21547,21548,21550,21552,21553,21555,21556,21558",,,,,,,,,,,,,,,,Planning and Zoning,,Records Management Committee,,,,,,,,,,,,"Retain for 10 years after final action, and then destroy records.
OR
Retain until administrative value met, whichever is greater, and then destroy records.",,,,,,,,,,,,,,,,,,"GRS-16590,16590,Land use submitted plans,Land use submitted plans,Item,Current,Finalized,These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.,These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development\, rezoning\, use permitting\, and property changes\, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body\, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to\, or are superseded by\, an approved application.,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,16590,,,,,,,16590,"These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to, or are superseded by, an approved application.",,,,,,,,,,,,,,,,,"Conditional use permit records,Non-approved redevelopment plans,Property annexation records,Nonconforming use certificate records,Property annexation records,Rezoning records,Site review planning records,Street/alley vacating records,Subdivision review case files,MUN-20-2,MUN-24-12,CO-15-2,MUN-20-18,CO-15-2,CO-28-9,MUN-20-6,MUN-20-17,MUN-20-7,GRS-1044,GRS-1196,GRS-291,GRS-1059,GRS-291,GRS-661,GRS-1048,GRS-1058,GRS-1049",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rezoning records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,"GRS-16589,GRS-16590",,,,"21542,21543",,,"These records have?historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Rezoning records,,,,Item,"Land use final plans,Land use submitted plans",,,,,,,,,,,,,,,,,,,,,,,,,,,,Zoning,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588495047327744,,,,,,,,,,,,,,,,,,,,GRSItem-21553,,No,Public,,,Rezoning records,,,,,,"These records have?historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.",,,No,,,,,,,"Land use final plans,Land use submitted plans",,,,,,,,,,,,00661,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records have?historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,21553,,,,,,,,,,,,,,,,,,,,"These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.",,,,,,,,Planning and Zoning,,,,,,,,,661,,,,,,,,2025-04-16T19:25:57.308Z,,,,,,,,,CO-28-9,,,,,,,,,,,,,,,,,,2023-08-28T00:00:00Z,,,,00661,,,,,,2018-11-08T00:00:00Z,,,,,,,GRS-661,,,,,,,,,,,,,,,,,,,,,,,,,,2023-08-28,,,,,,,,,"These files document applications to rezone property within the governmental entity. They contain the original application, review forms, maps of areas involved, copies of investigative reports, copies of planning commission minutes, notices of hearings, development agreements, and related records.",,,,Rezoning records,,,,,"These files document applications to rezone property within the governmental entity. They contain the original application, review forms, maps of areas involved, copies of investigative reports, copies of planning commission minutes, notices of hearings, development agreements, and related records.",,,,,,,,,,,,,"CO-28-9,GRS-661,661,3,Rezoning records,Rezoning records,Item,Discontinued,Finalized,These records have?historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.,These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.,Public,Zoning,Planning and Zoning",,,,,,,,,,,,,,,"GRS-16589,GRS-16590",,,,,Planning and Zoning,,Records Management Committee,,,,,3,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-9,GRS-661,661,3,Rezoning records,Rezoning records,Item,Discontinued,Finalized,These records have?historical value based on their evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.,These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.,Public,Zoning,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,661,,,,,,,661,"These files document applications to rezone property within the governmental entity. They contain the original application, review forms, maps of areas involved, copies of investigative reports, copies of planning commission minutes, notices of hearings, development agreements, and related records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21542,21543",,,,,,Inactive,
"",Subdivision review case files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Subdivision review case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,Subdivision review case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829588492649234432,,,,,,,,,,,,,,,,,,,,GRSItem-20486,,No,Public,,,Subdivision review case files,,,,,,"These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.",,,No,,,,,,,,,,,,,,,,,,,00663,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,20486,,,,,,,,,,,MUN-20-7,,,,,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,,,,,,,,Planning and Zoning,,,,,,,,,663,,,,,,GRS-1049,,2025-04-16T19:25:55.031Z,,,,,,,,,CO-28-11,,,,,,,,,,,,,,,,,,,,,,00663,,,,,,2018-04-16T00:00:00Z,,,,,,,GRS-663,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,,,,Subdivision review case files,,,,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,,,,,,,,,,,,,"CO-28-11,GRS-663,663,1,Subdivision review case files,Subdivision review case files,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,Public,Planning and Zoning",,,,20487,,,,,,,,,,,,,,,,Planning and Zoning,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-11,GRS-663,663,1,Subdivision review case files,Subdivision review case files,Item,Current,Finalized,These records have historical value based on their evidence of significant policy formulation and business processes of the government.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,663,,,,,,,663,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,,,,,,,,,,,,,,,,,"Subdivision review case files,MUN-20-7,GRS-1049",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grant files original applications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1859,,,,21100,,,,,,,Grant files original applications,,,,Item,Grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829681583646310400,,,,,,,,,,,,,,,,,,,,GRSItem-20140,,No,Public,,,Grant files original applications,,,,,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",,,No,,,,,,,Grant records,,,,,,,,,,,,00744,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1988-03-01,,,,,20140,,,,,,,,,,,,,,,,,,,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",,,,,,,,Administrative,,,,,,,,,744,,,,,,,,2025-04-17T20:05:33.525Z,,,,,,,,,MUN-1-9,,,,,,,,,,,,,,,,,,2013-10-01T00:00:00Z,,,,00744,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-744,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-23,,,,,,,,,"These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, and annual and final performance reports.",,,,Grant files original applicati,,,,,"These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, and annual and final performance reports.",,,,,,,,,,,,,"MUN-1-9,GRS-744,744,1,Grant files original applications,Grant files original applicati,Item,Discontinued,Finalized,These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.,These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-1859,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-9,GRS-744,744,1,Grant files original applications,Grant files original applicati,Item,Discontinued,Finalized,These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.,These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,744,,,,,,,744,"These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, and annual and final performance reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21100,,,,,,Inactive,
"",,,,,,"Retention changed from ""after the last payment for a fiscal year or until resolution of any questioned audit and any necessary adjustments to payment have been made"" to 'after final action' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Public law 874 survey forms,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1859,,,,21100,,,,,,,Public law 874 survey forms,,,,Item,Grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829681583648407552,,,,,,,,,,,,,,,,,,,,GRSItem-21306,,No,Public,,,Public law 874 survey forms,,,,,,"Retention changed from ""after the last payment for a fiscal year or until resolution of any questioned audit and any necessary adjustments to payment have been made"" to 'after final action' to meet new language requirements.,These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.",,,No,,,,,,,Grant records,,,,,,,,,,,,01392,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21306,,,,,,,,,,,,,,,,,,,,"These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.",,,,,,,,Education,,,,,,,,,1392,,,,,,,,2025-04-17T20:05:33.525Z,,,,,,,,,SD-9-5,,,,,,,,,,,,,,,,,,2019-02-25T00:00:00Z,,,,01392,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1392,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-25,,,,,,,,,"These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form, a school survey summary, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail, dated, and signed by the school principal.",,,,Public law 874 survey forms,,,,,"These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form, a school survey summary, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail, dated, and signed by the school principal.",,,,,,,,,,,,,"SD-9-5,GRS-1392,1392,1,Public law 874 survey forms,Public law 874 survey forms,Item,Discontinued,Finalized,Retention changed from ""after the last payment for a fiscal year or until resolution of any questioned audit and any necessary adjustments to payment have been made"" to 'after final action' to meet new language requirements.,These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.,These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.,Public,Education",,,,,,,,,,,,,,,GRS-1859,,,,,Education,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-9-5,GRS-1392,1392,1,Public law 874 survey forms,Public law 874 survey forms,Item,Discontinued,Finalized,Retention changed from ""after the last payment for a fiscal year or until resolution of any questioned audit and any necessary adjustments to payment have been made"" to 'after final action' to meet new language requirements.,These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.,These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2\,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form\, a school survey summary\, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail\, dated\, and signed by the school principal.,Public,Education",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Education,1392,,,,,,,1392,"These records document the annual survey taken to qualify for federal impact funds in accordance with 34 CFR 222 (1996). Public Law 874 provides federal funding for eligible school districts with students whose parent(s) or guardian(s) live or work on federal property. Only districts where children equal at least 2,000 average daily attendance (ADA) and 15 percent of the district's total average daily attendance may receive payments. The following report forms are submitted to the district's business administrator: a survey form, a school survey summary, and a statistical report form. The survey form is completed and signed by the parent or guardian and certifies whether parent was a member of the armed services on the survey date or was employed on federal property. The school survey summary is a summary of federal employment and lists the number of parents or guardians employed at a specific federal installation. The statistical report form summarizes the total school membership by grade level on the survey date as well as the number of pupils present and number of pupils absent on that date. All forms are completed in detail, dated, and signed by the school principal.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21100,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Grant case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1859,,,,21100,,,,,,,Grant case files,,,,Item,Grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829681583651553280,,,,,,,,,,,,,,,,,,,,GRSItem-20108,,No,Public,,,Grant case files,,,,,,"Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.",,,No,,,,,,,Grant records,,,,,,,,,,,,00045,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after after end of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2006-07-01,,,,,20108,,,,,,,,,,,,,,,,,,,,"Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.",,,,,,,,Administrative,,,,,,,,,45,,,,,,,,2025-04-17T20:05:33.525Z,,,,,,,,,CO-1-45,,,,,,,,,,,,,,,,,,,,,,00045,,,,,,2006-07-01T00:00:00Z,,,,,,,GRS-45,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications, contracts, project reports, memoranda, correspondence, or other records relating to receipt, review, award, evaluation, status and monitoring of grant funds.",,,,Grant case files,,,,,"Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications, contracts, project reports, memoranda, correspondence, or other records relating to receipt, review, award, evaluation, status and monitoring of grant funds.",,,,,,,,,,,,,"CO-1-45,GRS-45,45,1,Grant case files,Grant case files,Item,Discontinued,Finalized,Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.,Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.,Public,Administrative",,,,,,,,,,,,,,,GRS-1859,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after end of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-45,GRS-45,45,1,Grant case files,Grant case files,Item,Discontinued,Finalized,Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.,Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications\, contracts\, project reports\, memoranda\, correspondence\, or other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grant funds.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,45,,,,,,,45,"Files contain information about funds allocated by state or federal agencies to county entities through grants which counties administer to aid in specific causes or projects. Grant files may include accepted proposals and applications, contracts, project reports, memoranda, correspondence, or other records relating to receipt, review, award, evaluation, status and monitoring of grant funds.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21100,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Administrative and fiscal operations grant files reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1859,,,,21100,,,,,,,Administrative and fiscal operations grant files reports,,,,Item,Grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829681583827714048,,,,,,,,,,,,,,,,,,,,GRSItem-20250,,No,Public,,,Administrative and fiscal operations grant files reports,,,,,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",,,No,,,,,,,Grant records,,,,,,,,,,,,00745,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20250,,,,,,,,,,,,,,,,,,,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",,,,,,,,Administrative,,,,,,,,,745,,,,,,,,2025-04-17T20:05:33.698Z,,,,,,,,,MUN-1-10,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00745,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-745,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.",,,,Administrative and fiscal oper,,,,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.",,,,,,,,,,,,,"MUN-1-10,GRS-745,745,1,Administrative and fiscal operations grant files reports,Administrative and fiscal oper,Item,Discontinued,Finalized,These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.,These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.,Public,Administrative",,,,,,,,,,,,,,,GRS-1859,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-10,GRS-745,745,1,Administrative and fiscal operations grant files reports,Administrative and fiscal oper,Item,Discontinued,Finalized,These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.,These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,745,,,,,,,745,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21100,,,,,,Inactive,
"","Grant files original applications,Public law 874 survey forms",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,Grant records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,grants,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1829681569171767296,,,,,,,,,,,,,,,,,,,,GRSItem-21100,,No,,,,Grant records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.",,,No,,,,,,,,,,,,,,,,,,,01859,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,21100,,,,,,,,,,,"MUN-1-9,SD-9-5",,,,,,,,,"These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.",,,,,,,,Financial Management,,,,,,,,,1859,,,,,,"GRS-744,GRS-1392",,2025-04-17T20:05:19.721Z,,,,,,,,,SG-7-70,,,,,,,,,,,,,,,,,,,,,,01859,,,,,,2018-07-23T00:00:00Z,,,,,,,GRS-1859,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-23,,,,,,,,,"These records document grants received or awarded by governmental entities, which may contain applications, notice of award, reports, correspondence, and related records.",,,,Grant records,,,,,"These records document grants received or awarded by governmental entities, which may contain applications, notice of award, reports, correspondence, and related records.",,,,,,,,,,,,,"SG-7-70,GRS-1859,1859,3,Grant records,Grant records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.,These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.,grants,Financial Management",,,,"20140,21306",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,3,,,,,,,"Retain for 7 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-70,GRS-1859,1859,3,Grant records,Grant records,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.,These records document grants received or awarded by governmental entities\, which may contain applications\, notice of award\, reports\, correspondence\, and related records.,grants,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1859,,,,,,,1859,"These records document grants received or awarded by governmental entities, which may contain applications, notice of award, reports, correspondence, and related records.",,,,,,,,,,,,,,,,,"Grant files original applications,Public law 874 survey forms,MUN-1-9,SD-9-5,GRS-744,GRS-1392",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after last visit\, provided client has reached the age of 21"" to ""7 years after separation and 21 years after date of birth"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Immunization informed consent cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Immunization informed consent cards,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235532843548672,,,,,,,,,,,,,,,,,,,,GRSItem-21273,,No,Private,,,Immunization informed consent cards,,,,,,"Retention wording changed from ""after last visit\, provided client has reached the age of 21"" to ""7 years after separation and 21 years after date of birth"" to meet new language requirements.,These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00568,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after separation, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21273,,,,,,,,,,,,,,,,,,,,"These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",,,,,,,,Health,,,,,,,,,568,,,,,,,,2025-04-23T22:50:20.647Z,,,,,,,,,CO-25-46,,,,,,,,,,,,,,,,,,2019-01-10T00:00:00Z,,,,00568,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-568,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-10,,,,,,,,,"These are forms filled out by parents before their children receive immunization for measles, mumps, rubella, polio, diphtheria, tetanus, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name, address, age, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",,,,Immunization informed consent,,,,,"These are forms filled out by parents before their children receive immunization for measles, mumps, rubella, polio, diphtheria, tetanus, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name, address, age, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",,,,,,,,,,,,,"CO-25-46,GRS-568,568,1,Immunization informed consent cards,Immunization informed consent,Item,Discontinued,Finalized,Retention wording changed from ""after last visit\, provided client has reached the age of 21"" to ""7 years after separation and 21 years after date of birth"" to meet new language requirements.,These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.,These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after separation, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-46,GRS-568,568,1,Immunization informed consent cards,Immunization informed consent,Item,Discontinued,Finalized,Retention wording changed from ""after last visit\, provided client has reached the age of 21"" to ""7 years after separation and 21 years after date of birth"" to meet new language requirements.,These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.,These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,568,,,,,,,568,"These are forms filled out by parents before their children receive immunization for measles, mumps, rubella, polio, diphtheria, tetanus, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (2008). These forms include the patient's name, address, age, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Child health case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,GRS-1706,,,,21274,,,,,,,Child health case files,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235532846694400,,,,,,,,,,,,,,,,,,,,GRSItem-21323,,No,Private,,,Child health case files,,,,,,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00538,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21323,,,,,,,,,,,,,,,,,,,,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,,,,,,,,Health,,,,,,,,,538,,,,,,,,2025-04-23T22:50:20.647Z,,,,,,,,,CO-25-16,,,,,,,,,,,,,,,,,,2019-03-21T00:00:00Z,,,,00538,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-538,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-21,,,,,,,,,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,,,,Child health case files,,,,,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,,,,,,,,,,,,,"CO-25-16,GRS-538,538,1,Child health case files,Child health case files,Item,Discontinued,Finalized,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-16,GRS-538,538,1,Child health case files,Child health case files,Item,Discontinued,Finalized,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,538,,,,,,,538,These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC)(1999). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record and well child care records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Refugee client chart files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Refugee client chart files,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235532847742976,,,,,,,,,,,,,,,,,,,,GRSItem-21165,,No,Private,,,Refugee client chart files,,,,,,"These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00596,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21165,,,,,,,,,,,,,,,,,,,,"These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.",,,,,,,,Health,,,,,,,,,596,,,,,,,,2025-04-23T22:50:20.647Z,,,,,,,,,CO-25-74,,,,,,,,,,,,,,,,,,2018-11-20T00:00:00Z,,,,00596,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-596,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-20,,,,,,,,,"These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results, patient questionnaire, chest x-ray report as needed, nurses notes, medication form, and completed physical form.",,,,Refugee client chart files,,,,,"These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results, patient questionnaire, chest x-ray report as needed, nurses notes, medication form, and completed physical form.",,,,,,,,,,,,,"CO-25-74,GRS-596,596,1,Refugee client chart files,Refugee client chart files,Item,Discontinued,Finalized,These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.,These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-74,GRS-596,596,1,Refugee client chart files,Refugee client chart files,Item,Discontinued,Finalized,These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.,These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results\, patient questionnaire\, chest x-ray report as needed\, nurses notes\, medication form\, and completed physical form.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,596,,,,,,,596,"These files document required health assessment of refugees. The original files are retained by the local health Department with some information being sent to the State Health Department. The files include test results, patient questionnaire, chest x-ray report as needed, nurses notes, medication form, and completed physical form.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"","Immunization informed consent cards,Child health case files,Child health evaluation care screening records",,,,,"Many agencies have medical/psychiatric\, psychological based record series for patients\, not employees (which already has a schedule).,Retention wording changed from 'past last visit unless patient is under 18\, then four years past 18th birthday or seven years after last visit\, whichever is greater (Utah Admin Code R432-150-25(3)(b)(2014))' to 'after final action or 22 years after date of birth\, whichever is greatest (Utah Admin Code R432-150-25(3)(b)(2014))' to meet new language requirements.?????,'whichever is greater' removed after discussion in Records Management Committee January 11\, 2015.",,,,Yes,0.094103105,,,,,,,,,,,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,The retention of these records is based on Administrative Code R432-100-35(4)(c) and (d)(2023).,,,,Patient and client case files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235532873957376,,,,,,,,,,,,,,,,,,,,GRSItem-21274,,No,Private,,,Patient and client case files,,,,,,"Many agencies have medical/psychiatric\, psychological based record series for patients\, not employees (which already has a schedule).,Retention wording changed from 'past last visit unless patient is under 18\, then four years past 18th birthday or seven years after last visit\, whichever is greater (Utah Admin Code R432-150-25(3)(b)(2014))' to 'after final action or 22 years after date of birth\, whichever is greatest (Utah Admin Code R432-150-25(3)(b)(2014))' to meet new language requirements.?????,'whichever is greater' removed after discussion in Records Management Committee January 11\, 2015.,The retention of these records is based on Administrative Code R432-100-35(4)(c) and (d)(2023).,Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.,Records must be kept in original or legally reproduced form for 5 years per 42 CFR 482.24 (b)(1). See also 42 CFR 485.638(c)\, 42 CFR 164.530 (j)(2) and R243-152-29(5). Per R 432-150-25 (3)(b) Records must be kept until patient is 18 years or 7 years after last visit\, whichever is later.??7 years after last visit.?For patients under 18 years of age\, records must be kept until 18 years of age plus four years. Retention must be no less than 7 years (R432-150-25 (3)(b))",,,No,,,,,,,,,,,,,,,,,,,01706,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.
OR
Retain for 22 years after date of birth, whichever is greater, and then destroy records.",,,,,,,,,,The retention of these records is based on Administrative Code R432-100-35(4)(c) and (d)(2023).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-06-01,,,,,21274,,,,,,,,,,,"CO-25-46,CO-25-16,CO-25-17",,,,,,,,,"Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.",,,,,,,,"Administrative,Health",,,,,,,,,1706,,,,,,"GRS-568,GRS-538,GRS-539",,2025-04-23T22:50:20.676Z,,,,,,,,,SG-1-56,,,,,,,,,,,,,,,,,,,,,,01706,,,,,"Records must be kept in original or legally reproduced form for 5 years per 42 CFR 482.24 (b)(1). See also 42 CFR 485.638(c)\, 42 CFR 164.530 (j)(2) and R243-152-29(5). Per R 432-150-25 (3)(b) Records must be kept until patient is 18 years or 7 years after last visit\, whichever is later.??7 years after last visit.?For patients under 18 years of age\, records must be kept until 18 years of age plus four years. Retention must be no less than 7 years (R432-150-25 (3)(b))",2019-01-10T00:00:00Z,,,,,,,GRS-1706,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-10,,,,,,,,,"Documentation relating to client or patient medical information. Includes physical, psychiatric, dental, pharmaceutical, medical history, treatments, notes, reports, forms, memorandums, examinations, physical therapy, assessments, and all other related materials.",,,,Patient and client case files,,,,,"Documentation relating to client or patient medical information. Includes physical, psychiatric, dental, pharmaceutical, medical history, treatments, notes, reports, forms, memorandums, examinations, physical therapy, assessments, and all other related materials.",,,,,,,,,,,,,"SG-1-56,GRS-1706,1706,6,Patient and client case files,Patient and client case files,Item,Current,Finalized,Many agencies have medical/psychiatric\, psychological based record series for patients\, not employees (which already has a schedule).,Retention wording changed from 'past last visit unless patient is under 18\, then four years past 18th birthday or seven years after last visit\, whichever is greater (Utah Admin Code R432-150-25(3)(b)(2014))' to 'after final action or 22 years after date of birth\, whichever is greatest (Utah Admin Code R432-150-25(3)(b)(2014))' to meet new language requirements.?????,'whichever is greater' removed after discussion in Records Management Committee January 11\, 2015.,The retention of these records is based on Administrative Code R432-100-35(4)(c) and (d)(2023).,Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.,Records must be kept in original or legally reproduced form for 5 years per 42 CFR 482.24 (b)(1). See also 42 CFR 485.638(c)\, 42 CFR 164.530 (j)(2) and R243-152-29(5). Per R 432-150-25 (3)(b) Records must be kept until patient is 18 years or 7 years after last visit\, whichever is later.??7 years after last visit.?For patients under 18 years of age\, records must be kept until 18 years of age plus four years. Retention must be no less than 7 years (R432-150-25 (3)(b)),Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.,Private,Administrative,Health",,,,"21273,21323,21324",,,,,,,,,,,,,,,,"Administrative,Health",,Appraisal Committee,,,,,6,,,,,,,"Retain for 7 years after case is closed, and then destroy records.
OR
Retain for 22 years after date of birth, whichever is greater, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-56,GRS-1706,1706,6,Patient and client case files,Patient and client case files,Item,Current,Finalized,Many agencies have medical/psychiatric\, psychological based record series for patients\, not employees (which already has a schedule).,Retention wording changed from 'past last visit unless patient is under 18\, then four years past 18th birthday or seven years after last visit\, whichever is greater (Utah Admin Code R432-150-25(3)(b)(2014))' to 'after final action or 22 years after date of birth\, whichever is greatest (Utah Admin Code R432-150-25(3)(b)(2014))' to meet new language requirements.?????,'whichever is greater' removed after discussion in Records Management Committee January 11\, 2015.,The retention of these records is based on Administrative Code R432-100-35(4)(c) and (d)(2023).,Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.,Records must be kept in original or legally reproduced form for 5 years per 42 CFR 482.24 (b)(1). See also 42 CFR 485.638(c)\, 42 CFR 164.530 (j)(2) and R243-152-29(5). Per R 432-150-25 (3)(b) Records must be kept until patient is 18 years or 7 years after last visit\, whichever is later.??7 years after last visit.?For patients under 18 years of age\, records must be kept until 18 years of age plus four years. Retention must be no less than 7 years (R432-150-25 (3)(b)),Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.,Private,Administrative,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Administrative,Health",1706,,,,,,,1706,"Documentation relating to client or patient medical information. Includes physical, psychiatric, dental, pharmaceutical, medical history, treatments, notes, reports, forms, memorandums, examinations, physical therapy, assessments, and all other related materials.",,,,,,,,,,,,,,,,,"Immunization informed consent cards,Child health case files,Child health evaluation care screening records,CO-25-46,CO-25-16,CO-25-17,GRS-568,GRS-538,GRS-539",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,"Retention wording changed from ""after the client leaves the program\, provided client has reached the age of 21"" to ""21 years after date of birth"" to meet new language requirements. Ok""d by Rosemary.",,,,,0.094103105,,,,,,,,,,,Family planning client charts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Family planning client charts,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235532877103104,,,,,,,,,,,,,,,,,,,,GRSItem-21168,,No,Exempt,,,Family planning client charts,,,,,,"Retention wording changed from ""after the client leaves the program\, provided client has reached the age of 21"" to ""21 years after date of birth"" to meet new language requirements. Ok""d by Rosemary.,These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00556,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21168,,,,,,,,,,,,,,,,,,,,"These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.",,,,,,,,Health,,,,,,,,,556,,,,,,,,2025-04-23T22:50:20.676Z,,,,,,,,,CO-25-34,,,,,,,,,,,,,,,,,,2018-11-21T00:00:00Z,,,,00556,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-556,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-21,,,,,,,,,"These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational, comprehensive medical, and social services necessary to aid families, particularly low income families, to determine freely the number and spacing of their children. These files include a physical examination form, a record of client visits, progress notes, face sheet, financial form, signed consent forms, contraceptive method authorization forms, and laboratory test results.",,,,Family planning client charts,,,,,"These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational, comprehensive medical, and social services necessary to aid families, particularly low income families, to determine freely the number and spacing of their children. These files include a physical examination form, a record of client visits, progress notes, face sheet, financial form, signed consent forms, contraceptive method authorization forms, and laboratory test results.",,,,,,,,,,,,,"CO-25-34,GRS-556,556,1,Family planning client charts,Family planning client charts,Item,Discontinued,Finalized,Retention wording changed from ""after the client leaves the program\, provided client has reached the age of 21"" to ""21 years after date of birth"" to meet new language requirements. Ok""d by Rosemary.,These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.,These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.,Exempt,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-34,GRS-556,556,1,Family planning client charts,Family planning client charts,Item,Discontinued,Finalized,Retention wording changed from ""after the client leaves the program\, provided client has reached the age of 21"" to ""21 years after date of birth"" to meet new language requirements. Ok""d by Rosemary.,These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.,These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,556,,,,,,,556,"These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act (2011). The purpose of the grant is to provide educational, comprehensive medical, and social services necessary to aid families, particularly low income families, to determine freely the number and spacing of their children. These files include a physical examination form, a record of client visits, progress notes, face sheet, financial form, signed consent forms, contraceptive method authorization forms, and laboratory test results.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""until child reaches the age of 21"" to '21 years after date of birth' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Child health evaluation care screening records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Child health evaluation care screening records,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235533089964032,,,,,,,,,,,,,,,,,,,,GRSItem-21324,,No,Private,,,Child health evaluation care screening records,,,,,,"Retention wording changed from ""until child reaches the age of 21"" to '21 years after date of birth' to meet new language requirements.,These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00539,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21324,,,,,,,,,,,,,,,,,,,,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.",,,,,,,,Health,,,,,,,,,539,,,,,,,,2025-04-23T22:50:20.881Z,,,,,,,,,CO-25-17,,,,,,,,,,,,,,,,,,2019-03-21T00:00:00Z,,,,00539,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-539,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-21,,,,,,,,,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health, growth, development, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation, claim forms, child health conference evaluation forms, progress form, history form, immunizations, assessment forms, Medicaid records, and growth charts.",,,,Child health evaluation care s,,,,,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health, growth, development, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation, claim forms, child health conference evaluation forms, progress form, history form, immunizations, assessment forms, Medicaid records, and growth charts.",,,,,,,,,,,,,"CO-25-17,GRS-539,539,1,Child health evaluation care screening records,Child health evaluation care s,Item,Discontinued,Finalized,Retention wording changed from ""until child reaches the age of 21"" to '21 years after date of birth' to meet new language requirements.,These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.,These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-17,GRS-539,539,1,Child health evaluation care screening records,Child health evaluation care s,Item,Discontinued,Finalized,Retention wording changed from ""until child reaches the age of 21"" to '21 years after date of birth' to meet new language requirements.,These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.,These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, Medicaid records\, and growth charts.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,539,,,,,,,539,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC)(1999) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health, growth, development, and nutritional status of Medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation, claim forms, child health conference evaluation forms, progress form, history form, immunizations, assessment forms, Medicaid records, and growth charts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Inmate medical records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1706,,,,21274,,,,,,,Inmate medical records,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235533092061184,,,,,,,,,,,,,,,,,,,,GRSItem-20359,,No,Private,,,Inmate medical records,,,,,,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00344,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,20359,,,,,,,,,,,,,,,,,,,,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.",,,,,,,,Law Enforcement,,,,,,,,,344,,,,,,,,2025-04-23T22:50:20.881Z,,,,,,,,,CO-16-28,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00344,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-344,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized, a log for all doctor or hospital visits, inmates medical complaints, and other medical information.",,,,Inmate medical records,,,,,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized, a log for all doctor or hospital visits, inmates medical complaints, and other medical information.",,,,,,,,,,,,,"CO-16-28,GRS-344,344,1,Inmate medical records,Inmate medical records,Item,Discontinued,Finalized,These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.,These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.,Private,Law Enforcement",,,,,,,,,,,,,,,GRS-1706,,,,,Law Enforcement,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-28,GRS-344,344,1,Inmate medical records,Inmate medical records,Item,Discontinued,Finalized,These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.,These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.,Private,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,344,,,,,,,344,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized, a log for all doctor or hospital visits, inmates medical complaints, and other medical information.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Sudden infant death syndrome (sids) case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1706,,,,21274,,,,,,,Sudden infant death syndrome (sids) case files,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235533093109760,,,,,,,,,,,,,,,,,,,,GRSItem-21112,,No,Private,,,Sudden infant death syndrome (sids) case files,,,,,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00603,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21112,,,,,,,,,,,,,,,,,,,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",,,,,,,,Health,,,,,,,,,603,,,,,,,,2025-04-23T22:50:20.881Z,,,,,,,,,CO-25-81,,,,,,,,,,,,,,,,,,2018-08-24T00:00:00Z,,,,00603,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-603,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-24,,,,,,,,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information, Nurse Referral Form, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names, address, dates of birth, religion, educational level, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",,,,Sudden infant death syndrome (,,,,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information, Nurse Referral Form, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names, address, dates of birth, religion, educational level, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",,,,,,,,,,,,,"CO-25-81,GRS-603,603,1,Sudden infant death syndrome (sids) case files,Sudden infant death syndrome (,Item,Discontinued,Finalized,This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.,This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after case is closed, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-81,GRS-603,603,1,Sudden infant death syndrome (sids) case files,Sudden infant death syndrome (,Item,Discontinued,Finalized,This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.,This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,603,,,,,,,603,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (2012). These records investigate the family background and response to SIDS. The file includes SIDS case information, Nurse Referral Form, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names, address, dates of birth, religion, educational level, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Tuberculosis client chart files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Tuberculosis client chart files,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235533095206912,,,,,,,,,,,,,,,,,,,,GRSItem-21164,,No,Private,,,Tuberculosis client chart files,,,,,,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00609,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after case is closed, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21164,,,,,,,,,,,,,,,,,,,,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.",,,,,,,,Health,,,,,,,,,609,,,,,,,,2025-04-23T22:50:20.881Z,,,,,,,,,CO-25-87,,,,,,,,,,,,,,,,,,2018-11-20T00:00:00Z,,,,00609,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-609,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-20,,,,,,,,,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department, with certain information being sent to the State Health Department. The files include a questionnaire, test results, chest x-rays report as needed, information consent forms, medication sheet, and nursing notes.",,,,Tuberculosis client chart file,,,,,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department, with certain information being sent to the State Health Department. The files include a questionnaire, test results, chest x-rays report as needed, information consent forms, medication sheet, and nursing notes.",,,,,,,,,,,,,"CO-25-87,GRS-609,609,1,Tuberculosis client chart files,Tuberculosis client chart file,Item,Discontinued,Finalized,These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.,These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.,Private,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after case is closed, and then destroy records.
OR
Retain for 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-87,GRS-609,609,1,Tuberculosis client chart files,Tuberculosis client chart file,Item,Discontinued,Finalized,These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.,These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,609,,,,,,,609,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department, with certain information being sent to the State Health Department. The files include a questionnaire, test results, chest x-rays report as needed, information consent forms, medication sheet, and nursing notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,"Retention changed from ""after case is closed\, providing records for minors are retained until they reach the age of 21"" to ""after case is closed and 21 years after date of birth"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Human immunodeficiency virus (hiv) case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1706,,,,21274,,,,,,,Human immunodeficiency virus (hiv) case files,,,,Item,Patient and client case files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830235533091012608,,,,,,,,,,,,,,,,,,,,GRSItem-21163,,No,Exempt,,,Human immunodeficiency virus (hiv) case files,,,,,,"Retention changed from ""after case is closed\, providing records for minors are retained until they reach the age of 21"" to ""after case is closed and 21 years after date of birth"" to meet new language requirements.,These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",,,No,,,,,,,Patient and client case files,,,,,,,,,,,,00565,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after case is closed, and after 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21163,,,,,,,,,,,,,,,,,,,,"These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",,,,,,,,Health,,,,,,,,,565,,,,,,,,2025-04-23T22:50:20.883Z,,,,,,,,,CO-25-43,,,,,,,,,,,,,,,,,,2018-11-20T00:00:00Z,,,,00565,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-565,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-20,,,,,,,,,"These files contain medical and epidemiological information on patients, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules, the reports are intended to enable the Department of Health to protect the public health, and prevent and control communicable disease. Information includes patient's name, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",,,,Human immunodeficiency virus (,,,,,"These files contain medical and epidemiological information on patients, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules, the reports are intended to enable the Department of Health to protect the public health, and prevent and control communicable disease. Information includes patient's name, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",,,,,,,,,,,,,"CO-25-43,GRS-565,565,1,Human immunodeficiency virus (hiv) case files,Human immunodeficiency virus (,Item,Discontinued,Finalized,Retention changed from ""after case is closed\, providing records for minors are retained until they reach the age of 21"" to ""after case is closed and 21 years after date of birth"" to meet new language requirements.,These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.,These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.,Exempt,Health",,,,,,,,,,,,,,,GRS-1706,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years after case is closed, and after 21 years after date of birth, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-43,GRS-565,565,1,Human immunodeficiency virus (hiv) case files,Human immunodeficiency virus (,Item,Discontinued,Finalized,Retention changed from ""after case is closed\, providing records for minors are retained until they reach the age of 21"" to ""after case is closed and 21 years after date of birth"" to meet new language requirements.,These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.,These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.,Exempt,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,565,,,,,,,565,"These files contain medical and epidemiological information on patients, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules, the reports are intended to enable the Department of Health to protect the public health, and prevent and control communicable disease. Information includes patient's name, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21274,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after last payment"" to ""final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Professional service agreement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Professional service agreement records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843768913920,,,,,,,,,,,,,,,,,,,,GRSItem-20512,,No,Public,,,Professional service agreement records,,,,,,"Retention wording changed from ""after last payment"" to ""final action"" to meet new language requirements.,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00183,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-09-01,,,,,20512,,,,,,,,,,,,,,,,,,,,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,Purchasing,,,,,,,,,183,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-9-3,,,,,,,,,,,,,,,,,,2018-04-17T00:00:00Z,,,,00183,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-183,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-17,,,,,,,,,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,Professional service agreement,,,,,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,,,,,,"CO-9-3,GRS-183,183,1,Professional service agreement records,Professional service agreement,Item,Discontinued,Finalized,Retention wording changed from ""after last payment"" to ""final action"" to meet new language requirements.,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,,,,,,GRS-1731,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-3,GRS-183,183,1,Professional service agreement records,Professional service agreement,Item,Discontinued,Finalized,Retention wording changed from ""after last payment"" to ""final action"" to meet new language requirements.,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,183,,,,,,,183,These records document the professional service agreements between any county agency and professional individuals or between agencies for temporary services. They include the service agreement and other related records.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Rental and facility supervision report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Rental and facility supervision report,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843769962496,,,,,,,,,,,,,,,,,,,,GRSItem-20602,,No,Public,,,Rental and facility supervision report,,,,,,"This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.",,,No,,,,,,,,,,,,,,,,,,,01547,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20602,,,,,,,,,,,,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.",,,,,,,,Facility Management,,,,,,,,,1547,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SD-19-39,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01547,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1547,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.",,,,Rental and facility supervisio,,,,,"This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.",,,,,,,,,,,,,"SD-19-39,GRS-1547,1547,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.,This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.,Public,Facility Management",,,,,,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-39,GRS-1547,1547,1,Rental and facility supervision report,Rental and facility supervisio,Item,Discontinued,Finalized,This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.,This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name\, month and year\, name of agency using facility\, date used\, facility used\, total hours used\, fees collected\, other monies collected\, name of persons assigned by principal\, total time spent by supervisor\, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1547,,,,,,,1547,"This monthly report is submitted to the district's business administrator on all school building rentals. It is used for accounting purposes. It includes the school name, month and year, name of agency using facility, date used, facility used, total hours used, fees collected, other monies collected, name of persons assigned by principal, total time spent by supervisor, and principal's signature. A school property form completed by persons/organizations requesting use of school buildings may be attached to the report. The form is used to obtain approval for school rentals. If approval is granted the contract is signed between the parties.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,"Library services and construction act (lsca) title i, ii, and iii",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,"Library services and construction act (lsca) title i, ii, and iii",,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843773108224,,,,,,,,,,,,,,,,,,,,GRSItem-20874,,No,Public,,,"Library services and construction act (lsca) title i, ii, and iii",,,,,,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00511,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20874,,,,,,,,,,,,,,,,,,,,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",,,,,,,,Library,,,,,,,,,511,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-24-8,,,,,,,,,,,,,,,,,,2018-05-14T00:00:00Z,,,,00511,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-511,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-14,,,,,,,,,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Construction Act grants, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,Library services and construct,,,,,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Construction Act grants, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,,,,,,,,,,"CO-24-8,GRS-511,511,1,Library services and construction act (lsca) title i\, ii\, and iii,Library services and construct,Item,Discontinued,Finalized,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,Public,Library",,,,,,,,,,,,,,,GRS-1731,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-8,GRS-511,511,1,Library services and construction act (lsca) title i\, ii\, and iii,Library services and construct,Item,Discontinued,Finalized,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,511,,,,,,,511,"These records document the expenditure of monies and the operation of Title I, II, and III programs funded through the Library Services and Construction Act grants, which are regranted by the Utah State Library Division to public libraries (34 CFR 75 (2012)). Grant records include some or all of the following: application and supporting materials, budget revisions, quarterly reports, final summary and evaluation reports, statistical reports, audit reports, deposit slips, invoices and bills, and publicity. The State Library Division retains Title I and III grant records for 7 years, Title II grant records for 20 years.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Public library services development grant records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Public library services development grant records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843775205376,,,,,,,,,,,,,,,,,,,,GRSItem-20924,,No,Public,,,Public library services development grant records,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00518,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20924,,,,,,,,,,,,,,,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",,,,,,,,Library,,,,,,,,,518,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-24-15,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,00518,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-518,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,Public library services develo,,,,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,,,,,,,,,,"CO-24-15,GRS-518,518,1,Public library services development grant records,Public library services develo,Item,Discontinued,Finalized,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,Public,Library",,,,,,,,,,,,,,,GRS-1731,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years after expiration of contract, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-15,GRS-518,518,1,Public library services development grant records,Public library services develo,Item,Discontinued,Finalized,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,518,,,,,,,518,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents, signed grant agreements, final reports and financial statements, statistical reports, audit reports, deposit slips, invoices, bills, and publicity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School construction legal files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,School construction legal files,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843777302528,,,,,,,,,,,,,,,,,,,,GRSItem-21153,,No,Public,,,School construction legal files,,,,,,"These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,01412,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,21153,,,,,,,,,,,,,,,,,,,,"These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.",,,,,,,,Facility Management,,,,,,,,,1412,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,SD-11-17,,,,,,,,,,,,,,,,,,2018-11-14T00:00:00Z,,,,01412,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1412,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"These construction records document agreements between the school district, architects, contractors and subcontractors. They include original agreements and contracts, certificates of insurance, and performance bonds.",,,,School construction legal file,,,,,"These construction records document agreements between the school district, architects, contractors and subcontractors. They include original agreements and contracts, certificates of insurance, and performance bonds.",,,,,,,,,,,,,"SD-11-17,GRS-1412,1412,1,School construction legal files,School construction legal file,Item,Discontinued,Finalized,These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.,These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.,Public,Facility Management",,,,,,,,,,,,,,,GRS-1731,,,,,Facility Management,,State Records Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractural agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-17,GRS-1412,1412,1,School construction legal files,School construction legal file,Item,Discontinued,Finalized,These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.,These construction records document agreements between the school district\, architects\, contractors and subcontractors. They include original agreements and contracts\, certificates of insurance\, and performance bonds.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1412,,,,,,,1412,"These construction records document agreements between the school district, architects, contractors and subcontractors. They include original agreements and contracts, certificates of insurance, and performance bonds.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contracts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Contracts,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843778351104,,,,,,,,,,,,,,,,,,,,GRSItem-20861,,No,Public,,,Contracts,,,,,,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00544,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20861,,,,,,,,,,,,,,,,,,,,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,,,,,,,,Health,,,,,,,,,544,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-25-22,,,,,,,,,,,,,,,,,,2018-05-01T00:00:00Z,,,,00544,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-544,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,,,,Contracts,,,,,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,,,,,,,,,,,,,"CO-25-22,GRS-544,544,1,Contracts,Contracts,Item,Discontinued,Finalized,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,Public,Health",,,,,,,,,,,,,,,GRS-1731,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-22,GRS-544,544,1,Contracts,Contracts,Item,Discontinued,Finalized,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,544,,,,,,,544,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction contract records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1731,,,,21365,,,,,,,Construction contract records,,,,Item,Contract and lease records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843779399680,,,,,,,,,,,,,,,,,,,,GRSItem-20864,,No,Public,,,Construction contract records,,,,,,"These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",,,No,,,,,,,Contract and lease records,,,,,,,,,,,,00674,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20864,,,,,,,,,,,,,,,,,,,,"These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",,,,,,,,Public Works,,,,,,,,,674,,,,,,,,2025-04-24T17:43:48.039Z,,,,,,,,,CO-29-7,,,,,,,,,,,,,,,,,,2018-05-01T00:00:00Z,,,,00674,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-674,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-01,,,,,,,,,"These records document contracts for all engineering and construction projects undertaken by the county. They include payment records, reports, contracts, certificates, and related correspondence.",,,,Construction contract records,,,,,"These records document contracts for all engineering and construction projects undertaken by the county. They include payment records, reports, contracts, certificates, and related correspondence.",,,,,,,,,,,,,"CO-29-7,GRS-674,674,1,Construction contract records,Construction contract records,Item,Discontinued,Finalized,These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,Public,Public Works",,,,,,,,,,,,,,,GRS-1731,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 6 years after expiration of contractual agreement, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-7,GRS-674,674,1,Construction contract records,Construction contract records,Item,Discontinued,Finalized,These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,These records document contracts for all engineering and construction projects undertaken by the county. They include payment records\, reports\, contracts\, certificates\, and related correspondence.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,674,,,,,,,674,"These records document contracts for all engineering and construction projects undertaken by the county. They include payment records, reports, contracts, certificates, and related correspondence.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21365,,,,,,Inactive,
"","Construction project management records,Construction project files",,,,,"Retention changed from ""retain until facility completed."" to 'until final action"" to meet new language requirements.",,,,Yes,0.094103105,,,,,,,,,,,Government construction as-built plans and specifications,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records have historical value based on their evidence of the signficant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Government construction as-built plans and specifications,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"RDA,EDA",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830306843779399681,,,,,,,,,,,,,,,,,,,,GRSItem-21150,,No,,,,Government construction as-built plans and specifications,,,,,,"Retention changed from ""retain until facility completed."" to 'until final action"" to meet new language requirements.,These records have historical value based on their evidence of the signficant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.",,,No,,,,,,,,,,,,,,,,,,,01789,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain until final action. Records may be transferred to the archives.,,,,,,,,,,"These records have historical value based on their evidence of the signficant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-08-01,,,,,21150,,,,,,,,,,,"MUN-24-3,MUN-19-1",,,,,,,,,"Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.",,,,,,,,Facility Management,,,,,,,,,1789,,,,,,"GRS-1187,GRS-1029",,2025-04-24T17:43:48.039Z,,,,,,,,,SG-6-14,,,,,,,,,,,,,,,,,,,,,,01789,,,,,,2018-11-08T00:00:00Z,,,,,,,GRS-1789,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-08,,,,,,,,,"Final plans and specifications for approved and constructed buildings, facilities, roads, and bridges. Documents construction of new buildings, facilities, and infrastructure as well as renovation of owned buildings and rented buildings.",,,,Government construction as-bui,,,,,"Final plans and specifications for approved and constructed buildings, facilities, roads, and bridges. Documents construction of new buildings, facilities, and infrastructure as well as renovation of owned buildings and rented buildings.",,,,,,,,,,,,,"SG-6-14,GRS-1789,1789,3,Government construction as-built plans and specifications,Government construction as-bui,Item,Current,Finalized,Retention changed from ""retain until facility completed."" to 'until final action"" to meet new language requirements.,These records have historical value based on their evidence of the signficant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.,Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.,RDA,EDA,Facility Management",,,,"21151,21443",,,,,,,,,,,,,,,,Facility Management,,Appraisal Committee,,,,,3,,,,,,,Permanent. Retain until final action. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-6-14,GRS-1789,1789,3,Government construction as-built plans and specifications,Government construction as-bui,Item,Current,Finalized,Retention changed from ""retain until facility completed."" to 'until final action"" to meet new language requirements.,These records have historical value based on their evidence of the signficant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.,Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.,RDA,EDA,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1789,,,,,,,1789,"Final plans and specifications for approved and constructed buildings, facilities, roads, and bridges. Documents construction of new buildings, facilities, and infrastructure as well as renovation of owned buildings and rented buildings.",,,,,,,,,,,,,,,,,"Construction project management records,Construction project files,MUN-24-3,MUN-19-1,GRS-1187,GRS-1029",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Key accountability files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Key accountability files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813148065792,,,,,,,,,,,,,,,,,,,,GRSItem-3049,,No,Private,,,Key accountability files,,,,,,"Files relating to accountability for keys issued\, including keys to maximum security areas.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,02011,,,Discontinued,,,,,,,,,,See Disaster Plan Records 16-18,,,,,,,,,"Retain for 2 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3049,,,,,,,,,,,,,,,,,,,,"Files relating to accountability for keys issued\, including keys to maximum security areas.",,,,,,,,Security Services,,,,,,,,,2011,,,,,,,,2025-04-24T17:59:12.517Z,,,,,,,,,SG-16-7,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,02011,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2011,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Files relating to accountability for keys issued, including keys to maximum security areas.",,,,Key accountability files,,,,,"Files relating to accountability for keys issued, including keys to maximum security areas.",,,,,,,,,,,,,"SG-16-7,GRS-2011,2011,1,Key accountability files,Key accountability files,Item,Discontinued,Finalized,Files relating to accountability for keys issued\, including keys to maximum security areas.,Files relating to accountability for keys issued\, including keys to maximum security areas.,Private,Security Services",,,,,,,,,,,,,,,GRS-2022,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-7,GRS-2011,2011,1,Key accountability files,Key accountability files,Item,Discontinued,Finalized,Files relating to accountability for keys issued\, including keys to maximum security areas.,Files relating to accountability for keys issued\, including keys to maximum security areas.,Private,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2011,,,,,,,2011,"Files relating to accountability for keys issued, including keys to maximum security areas.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Guard service control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Guard service control files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813149114368,,,,,,,,,,,,,,,,,,,,GRSItem-3047,,No,Protected,,,Guard service control files,,,,,,"Control center key or code records\, emergency call cards\, building record\, and employee identification cards.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,02008,,,Discontinued,,,,,,,,,,See Disaster Plan Records 16-18,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3047,,,,,,,,,,,,,,,,,,,,"Control center key or code records\, emergency call cards\, building record\, and employee identification cards.",,,,,,,,Security Services,,,,,,,,,2008,,,,,,,,2025-04-24T17:59:12.517Z,,,,,,,,,SG-16-4,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,02008,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2008,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Control center key or code records, emergency call cards, building record, and employee identification cards.",,,,Guard service control files,,,,,"Control center key or code records, emergency call cards, building record, and employee identification cards.",,,,,,,,,,,,,"SG-16-4,GRS-2008,2008,1,Guard service control files,Guard service control files,Item,Discontinued,Finalized,Control center key or code records\, emergency call cards\, building record\, and employee identification cards.,Control center key or code records\, emergency call cards\, building record\, and employee identification cards.,Protected,Security Services",,,,,,,,,,,,,,,GRS-2022,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-4,GRS-2008,2008,1,Guard service control files,Guard service control files,Item,Discontinued,Finalized,Control center key or code records\, emergency call cards\, building record\, and employee identification cards.,Control center key or code records\, emergency call cards\, building record\, and employee identification cards.,Protected,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2008,,,,,,,2008,"Control center key or code records, emergency call cards, building record, and employee identification cards.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disaster planning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Disaster planning files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813150162944,,,,,,,,,,,,,,,,,,,,GRSItem-3125,,No,Public,,,Disaster planning files,,,,,,"These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,00195,,,Discontinued,,,,,,,,,,See state schedule Disaster Plan Records 16-18,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3125,,,,,,,,,,,,,,,,,,,,"These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,Risk Management,,,,,,,,,195,,,,,,,,2025-04-24T17:59:12.517Z,,,,,,,,,CO-10-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00195,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-195,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These files are used to prepare county-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,Disaster planning files,,,,,"These files are used to prepare county-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,,,,,,"CO-10-1,GRS-195,195,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2022,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-10-1,GRS-195,195,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,195,,,,,,,195,"These files are used to prepare county-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"","Departmental recovery reports,Disaster planning files,Guard service control files,Key accountability files,Personnel security clearance files,Disaster planning files,Disaster planning files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,,,,,Disaster plan records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Continuation of Operation Plan,COOP",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813163794432,,,,,,,,,,,,,,,,,,,,GRSItem-2022,,No,Public,,,Disaster plan records,,,,,,",Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.",,,No,,,,,,,,,,,,,,,,,,,02022,,,Current,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-01,,,,,2022,,,,,,,,,,,"SG-16-1,SG-16-2,SG-16-4,SG-16-7,SG-16-11,CO-10-1,MUN-11-1",,,,,,,,,"Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.",,,,,,,,Security Services,,,,,,,,,2022,,,,,,"GRS-2005,GRS-2006,GRS-2008,GRS-2011,GRS-2015,GRS-195,GRS-941",,2025-04-24T17:59:12.531Z,,,,,,,,,SG-16-18,,,,,,,,,,,,,,,,,,,,,,02022,,,,,,2014-06-01T00:00:00Z,,,,,,,GRS-2022,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-01,,,,,,,,,"Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters, accidents, technical, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.",,,,Disaster plan records,,,,,"Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters, accidents, technical, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.",,,,,,,,,,,,,"SG-16-18,GRS-2022,2022,Disaster plan records,Disaster plan records,Item,Current,Finalized,,Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.,Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.,Public,Continuation of Operation Plan,COOP,Security Services",,,,"3044,3045,3047,3049,3051,3125,20132",,,,,,,,,,,,,,,,Security Services,,State Records Committee,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-18,GRS-2022,2022,Disaster plan records,Disaster plan records,Item,Current,Finalized,,Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.,Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters\, accidents\, technical\, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.,Public,Continuation of Operation Plan,COOP,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2022,,,,,,,2022,"Disaster plans for records and office operations ensure that essential government functions continue to be performed following natural disasters, accidents, technical, or attack related emergencies. Information includes plans for restoring operations and protecting facilities and resources. Disaster recovery training materials may be included.",,,,,,,,,,,,,,,,,"Departmental recovery reports,Disaster planning files,Guard service control files,Key accountability files,Personnel security clearance files,Disaster planning files,Disaster planning files,SG-16-1,SG-16-2,SG-16-4,SG-16-7,SG-16-11,CO-10-1,MUN-11-1,GRS-2005,GRS-2006,GRS-2008,GRS-2011,GRS-2015,GRS-195,GRS-941",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Departmental recovery reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Departmental recovery reports,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813164843008,,,,,,,,,,,,,,,,,,,,GRSItem-3044,,No,Public,,,Departmental recovery reports,,,,,,"Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,02005,,,Discontinued,,,,,,,,,,See Disaster Plan Records 16-18,,,,,,,,,Permanent. Retain until until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3044,,,,,,,,,,,,,,,,,,,,"Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.",,,,,,,,Security Services,,,,,,,,,2005,,,,,,,,2025-04-24T17:59:12.531Z,,,,,,,,,SG-16-1,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,02005,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2005,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Agency reports of operation tests, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.",,,,Departmental recovery reports,,,,,"Agency reports of operation tests, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.",,,,,,,,,,,,,"SG-16-1,GRS-2005,2005,1,Departmental recovery reports,Departmental recovery reports,Item,Discontinued,Finalized,Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.,Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.,Public,Security Services",,,,,,,,,,,,,,,GRS-2022,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,Permanent. Retain until until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-16-1,GRS-2005,2005,1,Departmental recovery reports,Departmental recovery reports,Item,Discontinued,Finalized,Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.,Agency reports of operation tests\, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.,Public,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2005,,,,,,,2005,"Agency reports of operation tests, consisting of consolidated or comprehensive reports reflecting agency-wide results of tests conducted under emergency plans.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disaster planning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Disaster planning files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813165891584,,,,,,,,,,,,,,,,,,,,GRSItem-3045,,No,Public,,,Disaster planning files,,,,,,"Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,02006,,,Discontinued,,,,,,,,,,See Disaster Plan Records 16-18,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3045,,,,,,,,,,,,,,,,,,,,"Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.",,,,,,,,Security Services,,,,,,,,,2006,,,,,,,,2025-04-24T17:59:12.531Z,,,,,,,,,SG-16-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,02006,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2006,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"Files used to prepare statewide plans for action to address an emergency, e.g. fire, flood, earthquake, and other disasters.",,,,Disaster planning files,,,,,"Files used to prepare statewide plans for action to address an emergency, e.g. fire, flood, earthquake, and other disasters.",,,,,,,,,,,,,"SG-16-2,GRS-2006,2006,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.,Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.,Public,Security Services",,,,,,,,,,,,,,,GRS-2022,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-16-2,GRS-2006,2006,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.,Files used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.,Public,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2006,,,,,,,2006,"Files used to prepare statewide plans for action to address an emergency, e.g. fire, flood, earthquake, and other disasters.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel security clearance files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Personnel security clearance files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813166940160,,,,,,,,,,,,,,,,,,,,GRSItem-3051,,No,Private,,,Personnel security clearance files,,,,,,Records relating to the current security clearance status of personnel.,,,No,,,,,,,Disaster plan records,,,,,,,,,,,,02015,,,Discontinued,,,,,,,,,,See Disaster Plan Records 16-18,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3051,,,,,,,,,,,,,,,,,,,,Records relating to the current security clearance status of personnel.,,,,,,,,Security Services,,,,,,,,,2015,,,,,,,,2025-04-24T17:59:12.531Z,,,,,,,,,SG-16-11,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,02015,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-2015,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,Records relating to the current security clearance status of personnel.,,,,Personnel security clearance f,,,,,Records relating to the current security clearance status of personnel.,,,,,,,,,,,,,"SG-16-11,GRS-2015,2015,1,Personnel security clearance files,Personnel security clearance f,Item,Discontinued,Finalized,Records relating to the current security clearance status of personnel.,Records relating to the current security clearance status of personnel.,Private,Security Services",,,,,,,,,,,,,,,GRS-2022,,,,,Security Services,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-16-11,GRS-2015,2015,1,Personnel security clearance files,Personnel security clearance f,Item,Discontinued,Finalized,Records relating to the current security clearance status of personnel.,Records relating to the current security clearance status of personnel.,Private,Security Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Security Services,2015,,,,,,,2015,Records relating to the current security clearance status of personnel.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disaster planning files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-2022,,,,2022,,,,,,,Disaster planning files,,,,Item,Disaster plan records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830307813166940161,,,,,,,,,,,,,,,,,,,,GRSItem-20132,,No,Public,,,Disaster planning files,,,,,,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",,,No,,,,,,,Disaster plan records,,,,,,,,,,,,00941,,,Discontinued,,,,,,,,,,See state schedule Disaster Plan Records 16-18,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20132,,,,,,,,,,,,,,,,,,,,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",,,,,,,,Risk Management,,,,,,,,,941,,,,,,,,2025-04-24T17:59:12.531Z,,,,,,,,,MUN-11-1,,,,,,,,,,,,,,,,,,2014-06-01T00:00:00Z,,,,00941,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-941,,,,,,,,,,,,,,,,,,,,,,,,,,2014-06-01,,,,,,,,,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the municipality, and the completed disaster plan.",,,,Disaster planning files,,,,,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the municipality, and the completed disaster plan.",,,,,,,,,,,,,"MUN-11-1,GRS-941,941,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.,These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.,Public,Risk Management",,,,,,,,,,,,,,,GRS-2022,,,,,Risk Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-11-1,GRS-941,941,1,Disaster planning files,Disaster planning files,Item,Discontinued,Finalized,These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.,These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.,Public,Risk Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Risk Management,941,,,,,,,941,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the municipality, and the completed disaster plan.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2022,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Mayor's reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Mayor's reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,(UCA 17A-2-1521 (1997)). repealed. Is this schedule obsolete?,,,,,,1830770488990760961,,,,,,,,,,,,,,,,,,,,GRSItem-21284,,No,Public,,,Mayor's reports,,,,,,"The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).,(UCA 17A-2-1521 (1997)). repealed. Is this schedule obsolete?",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00961,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,21284,,,,,,,,,,,,,,,,,,,,"The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).",,,,,,,,Airport,,,,,,,,,961,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-13-8,,,,,,,,,,,,,,,,,,2019-01-23T00:00:00Z,,,,00961,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-961,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-23,,,,,,,,,"The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions, including a statement of all revenues and expenditures, at monthly, quarterly, or annual intervals, as the mayor may prescribe; (2) on or before September 30 of each year, a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).",,,,Mayor's reports,,,,,"The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions, including a statement of all revenues and expenditures, at monthly, quarterly, or annual intervals, as the mayor may prescribe; (2) on or before September 30 of each year, a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).",,,,,,,,,,,,,"MUN-13-8,GRS-961,961,1,Mayor's reports,Mayor's reports,Item,Discontinued,Finalized,The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).,(UCA 17A-2-1521 (1997)). repealed. Is this schedule obsolete?,The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).,Public,Airport",,,,,,,,,,,,,,,GRS-3,,,,,Airport,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-13-8,GRS-961,961,1,Mayor's reports,Mayor's reports,Item,Discontinued,Finalized,The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).,(UCA 17A-2-1521 (1997)). repealed. Is this schedule obsolete?,The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions\, including a statement of all revenues and expenditures\, at monthly\, quarterly\, or annual intervals\, as the mayor may prescribe; (2) on or before September 30 of each year\, a report of its activities for the preceding calendar year\, which report shall include a complete financial statement setting forth its assets\, liabilities\, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).,Public,Airport",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Airport,961,,,,,,,961,"The airport authority board is required to file with the mayor the following reports: ""(1) a detailed report of all its transactions, including a statement of all revenues and expenditures, at monthly, quarterly, or annual intervals, as the mayor may prescribe; (2) on or before September 30 of each year, a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income and operating expense; (3) any additional report required or requested by the mayor"" (UCA 17A-2-1521 (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal affairs summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Internal affairs summary report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488993906689,,,,,,,,,,,,,,,,,,,,GRSItem-21357,,No,Public,,,Internal affairs summary report,,,,,,"This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01103,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,,,1996-08-01,,,,,21357,,,,,,,,,,,,,,,,,,,,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,Law Enforcement,,,,,,,,,1103,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-21-59,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01103,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1103,,,,,,,,,,,,,,,,,,,,,,,,,,2019-06-25,,,,,,,,,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,Internal affairs summary repor,,,,,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,,,,,,"MUN-21-59,GRS-1103,1103,2,Internal affairs summary report,Internal affairs summary repor,Item,Discontinued,Finalized,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-3,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-21-59,GRS-1103,1103,2,Internal affairs summary report,Internal affairs summary repor,Item,Discontinued,Finalized,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,This schedule was reappraised February 2018. It is not historical. The schedule was discontinued.,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1103,,,,,,,1103,This is a statistical report on all internal investigations of the police officers and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Expenditure accounting posting and control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,"GRS-106,GRS-1854",,,,"21116,21296",,,,,,,Expenditure accounting posting and control files,,,,Item,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488996003842,,,,,,,,,,,,,,,,,,,,GRSItem-21326,,No,Public,,,Expenditure accounting posting and control files,,,,,,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",,,No,,,,,,,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,01809,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,21326,,,,,,,,,,,,,,,,,,,,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",,,,,,,,Financial Management,,,,,,,,,1809,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-20,,,,,,,,,,,,,,,,,,2019-03-21T00:00:00Z,,,,01809,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1809,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-21,,,,,,,,,"Records used as posting and control media, subsidiary to the general and allotment ledgers, and not elsewhere covered in this schedule.",,,,Expenditure accounting posting,,,,,"Records used as posting and control media, subsidiary to the general and allotment ledgers, and not elsewhere covered in this schedule.",,,,,,,,,,,,,"SG-7-20,GRS-1809,1809,1,Expenditure accounting posting and control files,Expenditure accounting posting,Item,Discontinued,Finalized,Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.,Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.,Public,Financial Management",,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-20,GRS-1809,1809,1,Expenditure accounting posting and control files,Expenditure accounting posting,Item,Discontinued,Finalized,Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.,Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1809,,,,,,,1809,"Records used as posting and control media, subsidiary to the general and allotment ledgers, and not elsewhere covered in this schedule.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21116,21296",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Bank statements,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488997052416,,,,,,,,,,,,,,,,,,,,GRSItem-2805,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00815,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2805,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,,,,,,General Accounting,,,,,,,,,815,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-7,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00815,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-815,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,Bank statements,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,"MUN-5-7,GRS-815,815,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-7,GRS-815,815,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,815,,,,,,,815,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily cash reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Daily cash reports,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488998100993,,,,,,,,,,,,,,,,,,,,GRSItem-20587,,No,Public,,,Daily cash reports,,,,,,"These reports provide a daily records of cash balances\, receipts\, and disbursements.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01313,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20587,,,,,,,,,,,,,,,,,,,,"These reports provide a daily records of cash balances\, receipts\, and disbursements.",,,,,,,,Financial Management,,,,,,,,,1313,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01313,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1313,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These reports provide a daily records of cash balances, receipts, and disbursements.",,,,Daily cash reports,,,,,"These reports provide a daily records of cash balances, receipts, and disbursements.",,,,,,,,,,,,,"SD-5-10,GRS-1313,1313,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily records of cash balances\, receipts\, and disbursements.,These reports provide a daily records of cash balances\, receipts\, and disbursements.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-10,GRS-1313,1313,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily records of cash balances\, receipts\, and disbursements.,These reports provide a daily records of cash balances\, receipts\, and disbursements.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1313,,,,,,,1313,"These reports provide a daily records of cash balances, receipts, and disbursements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Receipts,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488999149568,,,,,,,,,,,,,,,,,,,,GRSItem-2812,,No,Public,,,Receipts,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00824,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2812,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",,,,,,,,General Accounting,,,,,,,,,824,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-16,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00824,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-824,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,Receipts,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,,,,,,,,,,"MUN-5-16,GRS-824,824,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-16,GRS-824,824,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,824,,,,,,,824,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/checks - lost,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/checks - lost,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489000198144,,,,,,,,,,,,,,,,,,,,GRSItem-2817,,No,Public,,,Warrant/checks - lost,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00835,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,2817,,,,,,,,,,,,,,,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,,,,,,General Accounting,,,,,,,,,835,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-30,,,,,,,,,,,,,,,,,,2017-02-22T00:00:00Z,,,,00835,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-835,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,Warrant/checks - lost,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,"MUN-5-30,GRS-835,835,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-30,GRS-835,835,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,835,,,,,,,835,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant requests,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489000198146,,,,,,,,,,,,,,,,,,,,GRSItem-2820,,No,Public,,,Warrant requests,,,,,,These are requests from entities to pay vendors.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00832,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,2820,,,,,,,,,,,,,,,,,,,,These are requests from entities to pay vendors.,,,,,,,,General Accounting,,,,,,,,,832,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-27,,,,,,,,,,,,,,,,,,2017-02-22T00:00:00Z,,,,00832,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-832,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are requests from entities to pay vendors.,,,,Warrant requests,,,,,These are requests from entities to pay vendors.,,,,,,,,,,,,,"MUN-5-27,GRS-832,832,1,Warrant requests,Warrant requests,Item,Discontinued,Finalized,These are requests from entities to pay vendors.,These are requests from entities to pay vendors.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-27,GRS-832,832,1,Warrant requests,Warrant requests,Item,Discontinued,Finalized,These are requests from entities to pay vendors.,These are requests from entities to pay vendors.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,832,,,,,,,832,These are requests from entities to pay vendors.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Transaction summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Transaction summary report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489001246720,,,,,,,,,,,,,,,,,,,,GRSItem-20594,,No,Public,,,Transaction summary report,,,,,,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01323,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20594,,,,,,,,,,,,,,,,,,,,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",,,,,,,,Financial Management,,,,,,,,,1323,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-24,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01323,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1323,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date, item description, transaction type, posting date, purchase order or receipt number, check number, encumbrance, debit or credit, account balance, and vendor.",,,,Transaction summary report,,,,,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date, item description, transaction type, posting date, purchase order or receipt number, check number, encumbrance, debit or credit, account balance, and vendor.",,,,,,,,,,,,,"SD-5-24,GRS-1323,1323,1,Transaction summary report,Transaction summary report,Item,Discontinued,Finalized,This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.,This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-24,GRS-1323,1323,1,Transaction summary report,Transaction summary report,Item,Discontinued,Finalized,This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.,This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1323,,,,,,,1323,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date, item description, transaction type, posting date, purchase order or receipt number, check number, encumbrance, debit or credit, account balance, and vendor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Construction payable files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Construction payable files,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489002295297,,,,,,,,,,,,,,,,,,,,GRSItem-20605,,No,Public,,,Construction payable files,,,,,,"These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01410,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20605,,,,,,,,,,,,,,,,,,,,"These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.",,,,,,,,Facility Management,,,,,,,,,1410,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-11-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01410,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1410,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders, invoices, copies of bills, applications of certificate for payment, copies of work order, construction budget report detailed statements, and weekly time sheets.",,,,Construction payable files,,,,,"These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders, invoices, copies of bills, applications of certificate for payment, copies of work order, construction budget report detailed statements, and weekly time sheets.",,,,,,,,,,,,,"SD-11-15,GRS-1410,1410,1,Construction payable files,Construction payable files,Item,Discontinued,Finalized,These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.,These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.,Public,Facility Management",,,,,,,,,,,,,,,GRS-106,,,,,Facility Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-11-15,GRS-1410,1410,1,Construction payable files,Construction payable files,Item,Discontinued,Finalized,These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.,These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders\, invoices\, copies of bills\, applications of certificate for payment\, copies of work order\, construction budget report detailed statements\, and weekly time sheets.,Public,Facility Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Facility Management,1410,,,,,,,1410,"These files contain all payments made for the construction of district buildings. They are used to track all construction expenditures and for budgeting purposes. They include purchase orders, invoices, copies of bills, applications of certificate for payment, copies of work order, construction budget report detailed statements, and weekly time sheets.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Working papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,Working papers,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489005441025,,,,,,,,,,,,,,,,,,,,GRSItem-3148,,No,Public,,,Working papers,,,,,,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",,,No,,,,,,,Working files,,,,,,,,,,,,00030,,,Discontinued,,,,,,,,,,See state schedule Working Files 1-33,,,,,,,,,"Retain for 5 years after after project completion, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3148,,,,,,,,,,,,,,,,,,,,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",,,,,,,,Administrative,,,,,,,,,30,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-1-30,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00030,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-30,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,Working papers,,,,,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,,,,,,,,,,"CO-1-30,GRS-30,30,1,Working papers,Working papers,Item,Discontinued,Finalized,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-1684,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after project completion, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-1-30,GRS-30,30,1,Working papers,Working papers,Item,Discontinued,Finalized,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,30,,,,,,,30,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual program reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual program reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489006489600,,,,,,,,,,,,,,,,,,,,GRSItem-3402,,No,Public,,,Annual program reports,,,,,,"These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00622,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-01-01,,,,,3402,,,,,,,,,,,,,,,,,,,,"These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.",,,,,,,,Health,,,,,,,,,622,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-25-100,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00622,,,,,,1996-01-01T00:00:00Z,,,,,,,GRS-622,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent, number of people seen, names and ages of person served, and sometimes descriptions of program.",,,,Annual program reports,,,,,"These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent, number of people seen, names and ages of person served, and sometimes descriptions of program.",,,,,,,,,,,,,"CO-25-100,GRS-622,622,1,Annual program reports,Annual program reports,Item,Discontinued,Finalized,These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.,These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.,Public,Health",,,,,,,,,,,,,,,GRS-3,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-25-100,GRS-622,622,1,Annual program reports,Annual program reports,Item,Discontinued,Finalized,These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.,These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,622,,,,,,,622,"These are annual reports on public health programs administered by the local department. They are used to track programs and employee time. They are compiled from the Quarterly program reports. The reports include time spent, number of people seen, names and ages of person served, and sometimes descriptions of program.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Bank statements,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489007538176,,,,,,,,,,,,,,,,,,,,GRSItem-20607,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01514,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,20607,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).",,,,,,,,Financial Management,,,,,,,,,1514,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-19-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01514,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1514,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,Bank statements,,,,,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,"SD-19-6,GRS-1514,1514,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-6,GRS-1514,1514,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date\, bank name\, deposits\, withdrawals\, and cash balances (with interest on daily bank balances).,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1514,,,,,,,1514,"These are monthly statements showing the amount of money deposited to or withdrawn from the school's bank account. They are used for accounting purposes. They include date, bank name, deposits, withdrawals, and cash balances (with interest on daily bank balances).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489008586752,,,,,,,,,,,,,,,,,,,,GRSItem-3544,,No,Public,,,Annual report,,,,,,"This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01200,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,3544,,,,,,,,,,,,,,,,,,,,"This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",,,,,,,,Library,,,,,,,,,1200,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-25-2,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01200,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1200,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,Annual report,,,,,"This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,,,,,,,,,,"MUN-25-2,GRS-1200,1200,1,Annual report,Annual report,Item,Discontinued,Finalized,This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,Public,Library",,,,,,,,,,,,,,,GRS-3,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-2,GRS-1200,1200,1,Annual report,Annual report,Item,Discontinued,Finalized,This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1200,,,,,,,1200,"This is an annual report by the library board of directors required by UCA 9-7-506 (1993) ""to the city governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Water consumption annual reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Water consumption annual reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489010683904,,,,,,,,,,,,,,,,,,,,GRSItem-3365,,No,Public,,,Water consumption annual reports,,,,,,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01146,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,3365,,,,,,,,,,,,,,,,,,,,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",,,,,,,,Public Utilities,,,,,,,,,1146,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-22-38,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01146,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1146,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,Water consumption annual repor,,,,,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,,,,,,,,,,"MUN-22-38,GRS-1146,1146,1,Water consumption annual reports,Water consumption annual repor,Item,Discontinued,Finalized,These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-3,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-38,GRS-1146,1146,1,Water consumption annual reports,Water consumption annual repor,Item,Discontinued,Finalized,These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1146,,,,,,,1146,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State treasurer's deposits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,State treasurer's deposits,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489011732481,,,,,,,,,,,,,,,,,,,,GRSItem-3429,,No,Public,,,State treasurer's deposits,,,,,,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00840,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,3429,,,,,,,,,,,,,,,,,,,,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,General Accounting,,,,,,,,,840,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-35,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00840,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-840,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,State treasurer's deposits,,,,,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,,,,,,"MUN-5-35,GRS-840,840,1,State treasurer's deposits,State treasurer's deposits,Item,Discontinued,Finalized,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-35,GRS-840,840,1,State treasurer's deposits,State treasurer's deposits,Item,Discontinued,Finalized,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,840,,,,,,,840,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) statistics files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) statistics files,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489012781056,,,,,,,,,,,,,,,,,,,,GRSItem-20212,,No,Public,,,Equal employment opportunity (eeo) statistics files,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,No,,,,,,,,,,,,,,,,,,,00907,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20212,,,,,,,,,,,,,,,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,Human Resources,,,,,,,,,907,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-9-23,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00907,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-907,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,Equal employment opportunity (,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,,,,,,"MUN-9-23,GRS-907,907,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports relating to race and gender.,These files contain employment statistics and statistical reports relating to race and gender.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-9-23,GRS-907,907,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports relating to race and gender.,These files contain employment statistics and statistical reports relating to race and gender.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,907,,,,,,,907,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489012781058,,,,,,,,,,,,,,,,,,,,GRSItem-20218,,No,Public,,,Equal employment opportunity (eeo) reports,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",,,No,,,,,,,,,,,,,,,,,,,01459,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20218,,,,,,,,,,,,,,,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",,,,,,,,Human Resources,,,,,,,,,1459,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-14-32,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01459,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1459,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,Equal employment opportunity (,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,,,,,,,,,,"SD-14-32,GRS-1459,1459,1,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-32,GRS-1459,1459,1,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1459,,,,,,,1459,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/check registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/check registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489014878208,,,,,,,,,,,,,,,,,,,,GRSItem-20639,,No,Public,,,Warrant/check registers,,,,,,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00100,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20639,,,,,,,,,,,,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,,,,,,Financial Management,,,,,,,,,100,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-5-28,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00100,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-100,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,Warrant/check registers,,,,,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,"CO-5-28,GRS-100,100,1,Warrant/check registers,Warrant/check registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-28,GRS-100,100,1,Warrant/check registers,Warrant/check registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,100,,,,,,,100,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly recorder's report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Monthly recorder's report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489015926784,,,,,,,,,,,,,,,,,,,,GRSItem-20643,,No,Public,,,Monthly recorder's report,,,,,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00303,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-09-01,,,,,20643,,,,,,,,,,,,,,,,,,,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",,,,,,,,Recorder,,,,,,,,,303,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-15-14,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00303,,,,,,1991-09-01T00:00:00Z,,,,,,,GRS-303,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year, amount of total collections, entry numbers used, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor, the notarized signature of the county recorder, and the signature and seal of the county auditor.",,,,Monthly recorder's report,,,,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year, amount of total collections, entry numbers used, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor, the notarized signature of the county recorder, and the signature and seal of the county auditor.",,,,,,,,,,,,,"CO-15-14,GRS-303,303,1,Monthly recorder's report,Monthly recorder's report,Item,Discontinued,Finalized,This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.,This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.,Public,Recorder",,,,,,,,,,,,,,,GRS-106,,,,,Recorder,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-15-14,GRS-303,303,1,Monthly recorder's report,Monthly recorder's report,Item,Discontinued,Finalized,This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.,This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.,Public,Recorder",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Recorder,303,,,,,,,303,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year, amount of total collections, entry numbers used, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor, the notarized signature of the county recorder, and the signature and seal of the county auditor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning and evaluation studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Planning and evaluation studies,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489020121089,,,,,,,,,,,,,,,,,,,,GRSItem-20276,,No,Public,,,Planning and evaluation studies,,,,,,"These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.",,,No,,,,,,,Audit records,,,,,,,,,,,,00517,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20276,,,,,,,,,,,,,,,,,,,,"These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.",,,,,,,,Library,,,,,,,,,517,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-24-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00517,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-517,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,Planning and evaluation studie,,,,,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,,,,,,,,,,"CO-24-14,GRS-517,517,1,Planning and evaluation studies,Planning and evaluation studie,Item,Discontinued,Finalized,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,Public,Library",,,,,,,,,,,,,,,GRS-1727,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,Permanent. Retain until superseded. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-24-14,GRS-517,517,1,Planning and evaluation studies,Planning and evaluation studie,Item,Discontinued,Finalized,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,517,,,,,,,517,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unclaimed checks/warrants,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Unclaimed checks/warrants,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489021169665,,,,,,,,,,,,,,,,,,,,GRSItem-20572,,No,Public,,,Unclaimed checks/warrants,,,,,,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00841,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,20572,,,,,,,,,,,,,,,,,,,,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,,,,,,Financial Management,,,,,,,,,841,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-36,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00841,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-841,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number, date, amount, purpose, and name of payee.",,,,Unclaimed checks/warrants,,,,,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,"MUN-5-36,GRS-841,841,1,Unclaimed checks/warrants,Unclaimed checks/warrants,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-36,GRS-841,841,1,Unclaimed checks/warrants,Unclaimed checks/warrants,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,841,,,,,,,841,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food invoices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Food invoices,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489022218240,,,,,,,,,,,,,,,,,,,,GRSItem-20644,,No,Public,,,Food invoices,,,,,,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00404,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20644,,,,,,,,,,,,,,,,,,,,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.",,,,,,,,Aging and Adult Services,,,,,,,,,404,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-19-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00404,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-404,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date, center name, food list, alternatives provided, and signature.",,,,Food invoices,,,,,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date, center name, food list, alternatives provided, and signature.",,,,,,,,,,,,,"CO-19-4,GRS-404,404,1,Food invoices,Food invoices,Item,Discontinued,Finalized,This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.,This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.,Public,Aging and Adult Services",,,,,,,,,,,,,,,GRS-106,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-4,GRS-404,404,1,Food invoices,Food invoices,Item,Discontinued,Finalized,This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.,This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,404,,,,,,,404,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date, center name, food list, alternatives provided, and signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Child health evaluation care medicaid reimbursement report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Child health evaluation care medicaid reimbursement report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489023266816,,,,,,,,,,,,,,,,,,,,GRSItem-20647,,No,Private,,,Child health evaluation care medicaid reimbursement report,,,,,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00537,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20647,,,,,,,,,,,,,,,,,,,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",,,,,,,,Health,,,,,,,,,537,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-25-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00537,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-537,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name, date service provided, date into program, home address, phone number, medical information and patient identification number.",,,,Child health evaluation care m,,,,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name, date service provided, date into program, home address, phone number, medical information and patient identification number.",,,,,,,,,,,,,"CO-25-15,GRS-537,537,1,Child health evaluation care medicaid reimbursement report,Child health evaluation care m,Item,Discontinued,Finalized,This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.,This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.,Private,Health",,,,,,,,,,,,,,,GRS-106,,,,,Health,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-15,GRS-537,537,1,Child health evaluation care medicaid reimbursement report,Child health evaluation care m,Item,Discontinued,Finalized,This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.,This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.,Private,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,537,,,,,,,537,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) (1999) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name, date service provided, date into program, home address, phone number, medical information and patient identification number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Excavation permit billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Excavation permit billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489025363969,,,,,,,,,,,,,,,,,,,,GRSItem-20649,,No,Public,,,Excavation permit billings,,,,,,"These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00682,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20649,,,,,,,,,,,,,,,,,,,,"These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.",,,,,,,,Public Works,,,,,,,,,682,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-29-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00682,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-682,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,Excavation permit billings,,,,,"These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,,,,,,,,,,"CO-29-15,GRS-682,682,1,Excavation permit billings,Excavation permit billings,Item,Discontinued,Finalized,These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,Public,Public Works",,,,,,,,,,,,,,,GRS-106,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-15,GRS-682,682,1,Excavation permit billings,Excavation permit billings,Item,Discontinued,Finalized,These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,682,,,,,,,682,"These billings are sent to contractors for the inspections of excavations on the county right-of-way. The permits may be issued over the telephone with parties having agreements with the county and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Invoices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Invoices,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489027461120,,,,,,,,,,,,,,,,,,,,GRSItem-20854,,No,Public,,,Invoices,,,,,,"These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01361,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20854,,,,,,,,,,,,,,,,,,,,"These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,Purchasing,,,,,,,,,1361,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-7-3,,,,,,,,,,,,,,,,,,2018-04-23T00:00:00Z,,,,01361,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1361,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-23,,,,,,,,,"These records document the procurement of goods and services for the school district. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,Invoices,,,,,"These records document the procurement of goods and services for the school district. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,,,,,,"SD-7-3,GRS-1361,1361,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-3,GRS-1361,1361,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,These records document the procurement of goods and services for the school district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1361,,,,,,,1361,"These records document the procurement of goods and services for the school district. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial information network (fi-net) payment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1854,,,,21296,,,,,,,Financial information network (fi-net) payment records,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,fi-net,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489028509697,,,,,,,,,,,,,,,,,,,,GRSItem-20882,,No,Public,,,Financial information network (fi-net) payment records,,,,,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01842,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-06-01,,,,,20882,,,,,,,,,,,,,,,,,,,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",,,,,,,,Financial Management,,,,,,,,,1842,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-53,,,,,,,,,,,,,,,,,,2018-05-15T00:00:00Z,,,,01842,,,,,,1996-06-01T00:00:00Z,,,,,,,GRS-1842,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-15,,,,,,,,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.",,,,Financial information network,,,,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.",,,,,,,,,,,,,"SG-7-53,GRS-1842,1842,1,Financial information network (fi-net) payment records,Financial information network,Item,Discontinued,Finalized,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.,Public,fi-net,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-53,GRS-1842,1842,1,Financial information network (fi-net) payment records,Financial information network,Item,Discontinued,Finalized,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.,Public,fi-net,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1842,,,,,,,1842,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Void check register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Void check register,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489029558273,,,,,,,,,,,,,,,,,,,,GRSItem-20596,,No,Public,,,Void check register,,,,,,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01327,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20596,,,,,,,,,,,,,,,,,,,,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.",,,,,,,,Financial Management,,,,,,,,,1327,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-5-28,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01327,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1327,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number, check number, date, name, regular hours, regular amount, overtime hours, overpayment, location code, and gross pay.",,,,Void check register,,,,,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number, check number, date, name, regular hours, regular amount, overtime hours, overpayment, location code, and gross pay.",,,,,,,,,,,,,"SD-5-28,GRS-1327,1327,1,Void check register,Void check register,Item,Discontinued,Finalized,This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.,This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-28,GRS-1327,1327,1,Void check register,Void check register,Item,Discontinued,Finalized,This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.,This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1327,,,,,,,1327,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number, check number, date, name, regular hours, regular amount, overtime hours, overpayment, location code, and gross pay.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vouchers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Vouchers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489030606848,,,,,,,,,,,,,,,,,,,,GRSItem-20599,,No,Public,,,Vouchers,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01377,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-08-01,,,,,20599,,,,,,,,,,,,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,1377,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-7-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01377,,,,,,1996-08-01T00:00:00Z,,,,,,,GRS-1377,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,Vouchers,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,"SD-7-19,GRS-1377,1377,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-7-19,GRS-1377,1377,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,1377,,,,,,,1377,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Budget expenditure report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Budget expenditure report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489031655424,,,,,,,,,,,,,,,,,,,,GRSItem-20608,,No,Public,,,Budget expenditure report,,,,,,"This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01515,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,20608,,,,,,,,,,,,,,,,,,,,"This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.",,,,,,,,Financial Management,,,,,,,,,1515,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-19-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01515,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1515,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,Budget expenditure report,,,,,"This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,"SD-19-7,GRS-1515,1515,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-7,GRS-1515,1515,1,Budget expenditure report,Budget expenditure report,Item,Discontinued,Finalized,This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number\, budget allowance\, budget classification\, date\, requisition number\, company and items\, requisition amount\, amount paid\, and balance.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1515,,,,,,,1515,"This report form is used by the schools to track expenditures for comparison with district reports. The district audits these records annually. They include budget number, budget allowance, budget classification, date, requisition number, company and items, requisition amount, amount paid, and balance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Invoices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Invoices,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489032704001,,,,,,,,,,,,,,,,,,,,GRSItem-20617,,No,Public,,,Invoices,,,,,,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00931,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20617,,,,,,,,,,,,,,,,,,,,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,Purchasing,,,,,,,,,931,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-10-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00931,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-931,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the procurement of goods and services for the municipality. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,Invoices,,,,,"These records document the procurement of goods and services for the municipality. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,,,,,,"MUN-10-5,GRS-931,931,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-5,GRS-931,931,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,931,,,,,,,931,"These records document the procurement of goods and services for the municipality. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""redeemed and imaged by the bank. Maintain imaged copy by the Division of Finance for 7 years"" to 7 years to meet retention language requirements.",,,,,0.094103105,,,,,,,,,,,Warrant/check,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1854,,,,21296,,,,,,,Warrant/check,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489034801153,,,,,,,,,,,,,,,,,,,,GRSItem-21298,,No,Public,,,Warrant/check,,,,,,"Retention wording changed from ""redeemed and imaged by the bank. Maintain imaged copy by the Division of Finance for 7 years"" to 7 years to meet retention language requirements.,Actual warrant or check cut from warrant request to pay for services rendered.",,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01836,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21298,,,,,,,,,,,,,,,,,,,,Actual warrant or check cut from warrant request to pay for services rendered.,,,,,,,,Financial Management,,,,,,,,,1836,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-47,,,,,,,,,,,,,,,,,,2019-02-11T00:00:00Z,,,,01836,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1836,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-11,,,,,,,,,Actual warrant or check cut from warrant request to pay for services rendered.,,,,Warrant/check,,,,,Actual warrant or check cut from warrant request to pay for services rendered.,,,,,,,,,,,,,"SG-7-47,GRS-1836,1836,1,Warrant/check,Warrant/check,Item,Discontinued,Finalized,Retention wording changed from ""redeemed and imaged by the bank. Maintain imaged copy by the Division of Finance for 7 years"" to 7 years to meet retention language requirements.,Actual warrant or check cut from warrant request to pay for services rendered.,Actual warrant or check cut from warrant request to pay for services rendered.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-47,GRS-1836,1836,1,Warrant/check,Warrant/check,Item,Discontinued,Finalized,Retention wording changed from ""redeemed and imaged by the bank. Maintain imaged copy by the Division of Finance for 7 years"" to 7 years to meet retention language requirements.,Actual warrant or check cut from warrant request to pay for services rendered.,Actual warrant or check cut from warrant request to pay for services rendered.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1836,,,,,,,1836,Actual warrant or check cut from warrant request to pay for services rendered.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Excavation permit billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Excavation permit billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489035849728,,,,,,,,,,,,,,,,,,,,GRSItem-20629,,No,Public,,,Excavation permit billings,,,,,,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01177,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20629,,,,,,,,,,,,,,,,,,,,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.",,,,,,,,Public Works,,,,,,,,,1177,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-23-31,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01177,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1177,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,Excavation permit billings,,,,,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,,,,,,,,,,"MUN-23-31,GRS-1177,1177,1,Excavation permit billings,Excavation permit billings,Item,Discontinued,Finalized,These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,Public,Public Works",,,,,,,,,,,,,,,GRS-106,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-31,GRS-1177,1177,1,Excavation permit billings,Excavation permit billings,Item,Discontinued,Finalized,These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1177,,,,,,,1177,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly financial report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Monthly financial report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489036898305,,,,,,,,,,,,,,,,,,,,GRSItem-20612,,No,Public,,,Monthly financial report,,,,,,"This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01539,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20612,,,,,,,,,,,,,,,,,,,,"This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.",,,,,,,,Financial Management,,,,,,,,,1539,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-19-31,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01539,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1539,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form, bank statements, and copy of the balance sheet.",,,,Monthly financial report,,,,,"This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form, bank statements, and copy of the balance sheet.",,,,,,,,,,,,,"SD-19-31,GRS-1539,1539,1,Monthly financial report,Monthly financial report,Item,Discontinued,Finalized,This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.,This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-31,GRS-1539,1539,1,Monthly financial report,Monthly financial report,Item,Discontinued,Finalized,This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.,This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form\, bank statements\, and copy of the balance sheet.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1539,,,,,,,1539,"This monthly report is sent by each elementary school secretary to the district's business manager. It is used to review the school's deposits and expenditures and consists of the monthly bank reconciliation form, bank statements, and copy of the balance sheet.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Invoices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Invoices,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489037946881,,,,,,,,,,,,,,,,,,,,GRSItem-20618,,No,Public,,,Invoices,,,,,,"These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00181,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20618,,,,,,,,,,,,,,,,,,,,"These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.",,,,,,,,Purchasing,,,,,,,,,181,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-9-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00181,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-181,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document the procurement of goods and services for the county. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.",,,,Invoices,,,,,"These records document the procurement of goods and services for the county. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.",,,,,,,,,,,,,"CO-9-1,GRS-181,181,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.,These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-1,GRS-181,181,1,Invoices,Invoices,Item,Discontinued,Finalized,These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.,These records document the procurement of goods and services for the county. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,181,,,,,,,181,"These records document the procurement of goods and services for the county. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the Accounts payable files or purchase order files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual career ladder reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-3,,,,21285,,,These records have historical value as they provide evidence of sugnificant effects of governmental programs an actions on individuals.,,,,Annual career ladder reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488966643712,,,,,,,,,,,,,,,,,,,,GRSItem-21497,,No,Public,,,Annual career ladder reports,,,,,,"These records have historical value as they provide evidence of sugnificant effects of governmental programs an actions on individuals.,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01462,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value as they provide evidence of sugnificant effects of governmental programs an actions on individuals.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,21497,,,,,,,,,,,,,,,,,,,,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,,,,,,,,Human Resources,,,,,,,,,1462,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-14-35,,,,,,,,,,,,,,,,,,2022-03-03T00:00:00Z,,,,01462,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1462,,,,,,,,,,,,,,,,,,,,,,,,,,2022-03-03,,,,,,,,,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,,,,Annual career ladder reports,,,,,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,,,,,,,,,,,,,"SD-14-35,GRS-1462,1462,1,Annual career ladder reports,Annual career ladder reports,Item,Discontinued,Finalized,These records have historical value as they provide evidence of sugnificant effects of governmental programs an actions on individuals.,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,Public,Human Resources",,,,,,,,,,,,,,,GRS-3,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-14-35,GRS-1462,1462,1,Annual career ladder reports,Annual career ladder reports,Item,Discontinued,Finalized,These records have historical value as they provide evidence of sugnificant effects of governmental programs an actions on individuals.,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1462,,,,,,,1462,This report is completed once a year by each district. Plans for the Career Ladder program and funds are reported and approved by the State Board of Education in the summer and fall and end-of-year reports made in June. The databases compiled from these reports record district comparisons on both district plans and end of year report.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Checkbook stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Checkbook stubs,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488968740864,,,,,,,,,,,,,,,,,,,,GRSItem-20585,,No,Public,,,Checkbook stubs,,,,,,"These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01312,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20585,,,,,,,,,,,,,,,,,,,,"These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.",,,,,,,,Financial Management,,,,,,,,,1312,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01312,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1312,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are multi-columnar records with chronological check entries. They usually include check numbers, name of individual or business to whom the check was written, and amounts of debits or deposits per account.",,,,Checkbook stubs,,,,,"These are multi-columnar records with chronological check entries. They usually include check numbers, name of individual or business to whom the check was written, and amounts of debits or deposits per account.",,,,,,,,,,,,,"SD-5-9,GRS-1312,1312,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.,These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-9,GRS-1312,1312,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.,These are multi-columnar records with chronological check entries. They usually include check numbers\, name of individual or business to whom the check was written\, and amounts of debits or deposits per account.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1312,,,,,,,1312,"These are multi-columnar records with chronological check entries. They usually include check numbers, name of individual or business to whom the check was written, and amounts of debits or deposits per account.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipt register report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Receipt register report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488969789440,,,,,,,,,,,,,,,,,,,,GRSItem-20591,,No,Public,,,Receipt register report,,,,,,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01320,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20591,,,,,,,,,,,,,,,,,,,,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",,,,,,,,Financial Management,,,,,,,,,1320,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-20,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01320,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1320,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number, date of receipt, account number, description of account, source of funds, amount of receipt, and totals.",,,,Receipt register report,,,,,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number, date of receipt, account number, description of account, source of funds, amount of receipt, and totals.",,,,,,,,,,,,,"SD-5-20,GRS-1320,1320,1,Receipt register report,Receipt register report,Item,Discontinued,Finalized,This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.,This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-20,GRS-1320,1320,1,Receipt register report,Receipt register report,Item,Discontinued,Finalized,This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.,This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1320,,,,,,,1320,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number, date of receipt, account number, description of account, source of funds, amount of receipt, and totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/checks - lost,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/checks - lost,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488970838016,,,,,,,,,,,,,,,,,,,,GRSItem-20597,,No,Public,,,Warrant/checks - lost,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01328,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20597,,,,,,,,,,,,,,,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,,,,,,Financial Management,,,,,,,,,1328,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-29,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01328,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1328,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,Warrant/checks - lost,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,"SD-5-29,GRS-1328,1328,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-29,GRS-1328,1328,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1328,,,,,,,1328,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Audit reports,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488970838019,,,,,,,,,,,,,,,,,,,,GRSItem-2803,,No,Public,,,Audit reports,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,No,,,,,,,,,,,,,,,,,,,00813,,,Discontinued,,,,,,,,,,This schedule now falls under Financial Audit Reports SG 7-57.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2803,,,,,,,,,,,,,,,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,General Accounting,,,,,,,,,813,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-5,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00813,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-813,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,Audit reports,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,"MUN-5-5,GRS-813,813,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-5-5,GRS-813,813,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,813,,,,,,,813,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/checks redeemed,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/checks redeemed,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488971886592,,,,,,,,,,,,,,,,,,,,GRSItem-2816,,No,Public,,,Warrant/checks redeemed,,,,,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00834,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,2816,,,,,,,,,,,,,,,,,,,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,,,,,,,,General Accounting,,,,,,,,,834,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-29,,,,,,,,,,,,,,,,,,2017-02-22T00:00:00Z,,,,00834,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-834,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,,,,Warrant/checks redeemed,,,,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,,,,,,,,,,,,,"MUN-5-29,GRS-834,834,1,Warrant/checks redeemed,Warrant/checks redeemed,Item,Discontinued,Finalized,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-29,GRS-834,834,1,Warrant/checks redeemed,Warrant/checks redeemed,Item,Discontinued,Finalized,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,834,,,,,,,834,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance audit,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Performance audit,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488972935168,,,,,,,,,,,,,,,,,,,,GRSItem-2908,,No,Public,,,Performance audit,,,,,,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,,No,,,,,,,Audit records,,,,,,,,,,,,01675,,,Discontinued,,,,,,,,,,Crosswalked to Performance Audit Reports SG 1-80.,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2908,,,,,,,,,,,,,,,,,,,,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,,,,,,,Administrative,,,,,,,,,1675,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-1-22,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,01675,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1675,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs, operations and productivity.",,,,Performance audit,,,,,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs, operations and productivity.",,,,,,,,,,,,,"SG-1-22,GRS-1675,1675,1,Performance audit,Performance audit,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.,Public,Administrative",,,,,,,,,,,,,,,GRS-1727,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-22,GRS-1675,1675,1,Performance audit,Performance audit,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1675,,,,,,,1675,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs, operations and productivity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Billing register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Billing register,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488973983745,,,,,,,,,,,,,,,,,,,,GRSItem-20626,,No,Public,,,Billing register,,,,,,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01112,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20626,,,,,,,,,,,,,,,,,,,,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",,,,,,,,Public Utilities,,,,,,,,,1112,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-22-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01112,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1112,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.",,,,Billing register,,,,,"This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.",,,,,,,,,,,,,"MUN-22-4,GRS-1112,1112,1,Billing register,Billing register,Item,Discontinued,Finalized,This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.,This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-106,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-4,GRS-1112,1112,1,Billing register,Billing register,Item,Discontinued,Finalized,This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.,This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1112,,,,,,,1112,"This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Lost library materials and refund receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Lost library materials and refund receipts,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488975032321,,,,,,,,,,,,,,,,,,,,GRSItem-20632,,No,Private,,,Lost library materials and refund receipts,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01209,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20632,,,,,,,,,,,,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,,,,,,Library,,,,,,,,,1209,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-25-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01209,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1209,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,Lost library materials and ref,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,"MUN-25-11,GRS-1209,1209,1,Lost library materials and refund receipts,Lost library materials and ref,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,,,,,,GRS-106,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-25-11,GRS-1209,1209,1,Lost library materials and refund receipts,Lost library materials and ref,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1209,,,,,,,1209,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School's accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,School's accounts payable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488976080896,,,,,,,,,,,,,,,,,,,,GRSItem-20615,,No,Public,,,School's accounts payable,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01553,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20615,,,,,,,,,,,,,,,,,,,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,Financial Management,,,,,,,,,1553,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-19-45,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01553,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1553,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,School's accounts payable,,,,,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"SD-19-45,GRS-1553,1553,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-45,GRS-1553,1553,1,School's accounts payable,School's accounts payable,Item,Discontinued,Finalized,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1553,,,,,,,1553,"These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check copy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check copy files,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488977129472,,,,,,,,,,,,,,,,,,,,GRSItem-20621,,No,Public,,,Check copy files,,,,,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00816,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20621,,,,,,,,,,,,,,,,,,,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,,,,,,,,Financial Management,,,,,,,,,816,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00816,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-816,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,,,,Check copy files,,,,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,,,,,,,,,,,,,"MUN-5-8,GRS-816,816,1,Check copy files,Check copy files,Item,Discontinued,Finalized,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-8,GRS-816,816,1,Check copy files,Check copy files,Item,Discontinued,Finalized,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,816,,,,,,,816,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Audit reports,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488978178049,,,,,,,,,,,,,,,,,,,,GRSItem-3263,,No,Public,,,Audit reports,,,,,,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).",,,No,,,,,,,,,,,,,,,,,,,01308,,,Discontinued,,,,,,,,,,This schedule now falls under Financial Audit Reports SG 7-57.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3263,,,,,,,,,,,,,,,,,,,,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).",,,,,,,,General Accounting,,,,,,,,,1308,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-4,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,01308,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1308,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).",,,,Audit reports,,,,,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).",,,,,,,,,,,,,"SD-5-4,GRS-1308,1308,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).,These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).,Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-5-4,GRS-1308,1308,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).,These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,1308,,,,,,,1308,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-202 (2004)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (3) (2004)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Checkbook stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Checkbook stubs,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488981323776,,,,,,,,,,,,,,,,,,,,GRSItem-3428,,No,Public,,,Checkbook stubs,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00837,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,3428,,,,,,,,,,,,,,,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",,,,,,,,General Accounting,,,,,,,,,837,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-32,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00837,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-837,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,Checkbook stubs,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,,,,,,,,,,"MUN-5-32,GRS-837,837,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-32,GRS-837,837,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,837,,,,,,,837,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488981323778,,,,,,,,,,,,,,,,,,,,GRSItem-3297,,No,Public,,,Annual report,,,,,,"This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00505,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,3297,,,,,,,,,,,,,,,,,,,,"This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",,,,,,,,Library,,,,,,,,,505,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-24-2,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00505,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-505,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,Annual report,,,,,"This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,,,,,,,,,,"CO-24-2,GRS-505,505,1,Annual report,Annual report,Item,Discontinued,Finalized,This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,Public,Library",,,,,,,,,,,,,,,GRS-3,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-24-2,GRS-505,505,1,Annual report,Annual report,Item,Discontinued,Finalized,This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,505,,,,,,,505,"This is an annual report by the library directors required by UCA?9-7-506(1) (1995) ""to the county governing body on the condition and operation of the library, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure, circulation and other figures, and may include a brief description of the previous year's activities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance audits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Performance audits,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488983420928,,,,,,,,,,,,,,,,,,,,GRSItem-3418,,No,Public,,,Performance audits,,,,,,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",,,No,,,,,,,Audit records,,,,,,,,,,,,00769,,,Discontinued,,,,,,,,,,This schedule now falls under Performance Audit Reports SG 1-80.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3418,,,,,,,,,,,,,,,,,,,,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",,,,,,,,Administrative,,,,,,,,,769,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-1-36,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00769,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-769,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs, operations and productivity.",,,,Performance audits,,,,,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs, operations and productivity.",,,,,,,,,,,,,"MUN-1-36,GRS-769,769,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.,Public,Administrative",,,,,,,,,,,,,,,GRS-1727,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-36,GRS-769,769,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,769,,,,,,,769,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs, operations and productivity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,Working files,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488984469504,,,,,,,,,,,,,,,,,,,,GRSItem-3482,,No,Public,,,Working files,,,,,,"These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.",,,No,,,,,,,Working files,,,,,,,,,,,,01282,,,Discontinued,,,,,,,,,,See state schedule Working Files 1-33,,,,,,,,,"Retain for 1 year after after project closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3482,,,,,,,,,,,,,,,,,,,,"These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.",,,,,,,,Administrative,,,,,,,,,1282,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-1-34,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,01282,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1282,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are project background records, such as preliminary studies, analyses, notes, and interim reports.",,,,Working files,,,,,"These are project background records, such as preliminary studies, analyses, notes, and interim reports.",,,,,,,,,,,,,"SD-1-34,GRS-1282,1282,1,Working files,Working files,Item,Discontinued,Finalized,These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.,These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-1684,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after project closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-34,GRS-1282,1282,1,Working files,Working files,Item,Discontinued,Finalized,These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.,These are project background records\, such as preliminary studies\, analyses\, notes\, and interim reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1282,,,,,,,1282,"These are project background records, such as preliminary studies, analyses, notes, and interim reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Planning and evaluation studies,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Planning and evaluation studies,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488985518080,,,,,,,,,,,,,,,,,,,,GRSItem-20275,,No,Public,,,Planning and evaluation studies,,,,,,"These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.",,,No,,,,,,,Audit records,,,,,,,,,,,,01212,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20275,,,,,,,,,,,,,,,,,,,,"These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.",,,,,,,,Library,,,,,,,,,1212,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-25-14,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01212,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1212,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,Planning and evaluation studie,,,,,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,,,,,,,,,,"MUN-25-14,GRS-1212,1212,1,Planning and evaluation studies,Planning and evaluation studie,Item,Discontinued,Finalized,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,Public,Library",,,,,,,,,,,,,,,GRS-1727,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-25-14,GRS-1212,1212,1,Planning and evaluation studies,Planning and evaluation studie,Item,Discontinued,Finalized,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1212,,,,,,,1212,"These studies are undertaken periodically to identify library service needs. They include user, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys, demographic information, circulation statistics, and collection development studies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Development planning study records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Development planning study records,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488987615233,,,,,,,,,,,,,,,,,,,,GRSItem-20297,,No,Public,,,Development planning study records,,,,,,"These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.",,,No,,,,,,,Audit records,,,,,,,,,,,,00660,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-21,,,,,20297,,,,,,,,,,,,,,,,,,,,"These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.",,,,,,,,Planning and Zoning,,,,,,,,,660,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-28-8,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00660,,,,,,2018-03-21T00:00:00Z,,,,,,,GRS-660,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns)and may include reports and recommendations.",,,,Development planning study rec,,,,,"These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns)and may include reports and recommendations.",,,,,,,,,,,,,"CO-28-8,GRS-660,660,2,Development planning study records,Development planning study rec,Item,Discontinued,Finalized,These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.,These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.,Public,Planning and Zoning",,,,,,,,,,,,,,,GRS-1727,,,,,Planning and Zoning,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-28-8,GRS-660,660,2,Development planning study records,Development planning study rec,Item,Discontinued,Finalized,These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.,These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns)and may include reports and recommendations.,Public,Planning and Zoning",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Planning and Zoning,660,,,,,,,660,"These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns)and may include reports and recommendations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State government accounts payable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1854,,,,21296,,,,,,,State government accounts payable records,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488989712385,,,,,,,,,,,,,,,,,,,,GRSItem-20350,,No,,,,State government accounts payable records,,,,,,"These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.",,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01855,,,Discontinued,,,,,,,,,,Consolidated rather than discontinued due to SRC request Dec 2016.,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,,,2016-12-09,,,,,20350,,,,,,,,,,,,,,,,,,,,"These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.",,,,,,,,Financial Management,,,,,,,,,1855,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-66,,,,,,,,,,,,,,,,,,2016-12-09T00:00:00Z,,,,01855,,,,,,2016-12-09T00:00:00Z,,,,,,,GRS-1855,,,,,,,,,,,,,,,,,,,,,,,,,,2018-03-28,,,,,,,,,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,State government accounts paya,,,,,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,,,,,,,,,,"SG-7-66,GRS-1855,1855,2,State government accounts payable records,State government accounts paya,Item,Discontinued,Finalized,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,Appraisal Committee,,,,,2,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-66,GRS-1855,1855,2,State government accounts payable records,State government accounts paya,Item,Discontinued,Finalized,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,Discontinued 2016. This schedule was never approved by the SRC. Approval was given in migration to new interface.,These are records related to monies paid to suppliers\, vendors\, and other creditors. Records may include invoices\, expenses\, investment\, and bank information. Trust records are not included.,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1855,,,,,,,1855,"These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Disposal tickets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Disposal tickets,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488991809536,,,,,,,,,,,,,,,,,,,,GRSItem-20570,,No,Public,,,Disposal tickets,,,,,,"These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00714,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20570,,,,,,,,,,,,,,,,,,,,"These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.",,,,,,,,Solid Waste,,,,,,,,,714,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-31-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00714,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-714,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These receipts are issued to persons paying fees for disposing materials at the landfill. They include date, time, transaction number, ticket number, hauler's name, truck number, code/type of material disposed, gross weight, tare weight, net weight, fees charged, amount tendered, and change provided.",,,,Disposal tickets,,,,,"These receipts are issued to persons paying fees for disposing materials at the landfill. They include date, time, transaction number, ticket number, hauler's name, truck number, code/type of material disposed, gross weight, tare weight, net weight, fees charged, amount tendered, and change provided.",,,,,,,,,,,,,"CO-31-5,GRS-714,714,1,Disposal tickets,Disposal tickets,Item,Discontinued,Finalized,These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.,These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.,Public,Solid Waste",,,,,,,,,,,,,,,GRS-106,,,,,Solid Waste,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-5,GRS-714,714,1,Disposal tickets,Disposal tickets,Item,Discontinued,Finalized,These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.,These receipts are issued to persons paying fees for disposing materials at the landfill. They include date\, time\, transaction number\, ticket number\, hauler's name\, truck number\, code/type of material disposed\, gross weight\, tare weight\, net weight\, fees charged\, amount tendered\, and change provided.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,714,,,,,,,714,"These receipts are issued to persons paying fees for disposing materials at the landfill. They include date, time, transaction number, ticket number, hauler's name, truck number, code/type of material disposed, gross weight, tare weight, net weight, fees charged, amount tendered, and change provided.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Special assessment ledgers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Special assessment ledgers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488992858112,,,,,,,,,,,,,,,,,,,,GRSItem-20569,,No,Public,,,Special assessment ledgers,,,,,,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00951,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20569,,,,,,,,,,,,,,,,,,,,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",,,,,,,,Special Assessment,,,,,,,,,951,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-12-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00951,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-951,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These ledgers record the expenditures for taxes levied for special assessments. They include the year, month, disbursement, balance, warrants paid, balance credit, cash, and transfers.",,,,Special assessment ledgers,,,,,"These ledgers record the expenditures for taxes levied for special assessments. They include the year, month, disbursement, balance, warrants paid, balance credit, cash, and transfers.",,,,,,,,,,,,,"MUN-12-5,GRS-951,951,1,Special assessment ledgers,Special assessment ledgers,Item,Discontinued,Finalized,These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.,These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.,Public,Special Assessment",,,,,,,,,,,,,,,GRS-106,,,,,Special Assessment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-12-5,GRS-951,951,1,Special assessment ledgers,Special assessment ledgers,Item,Discontinued,Finalized,These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.,These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,951,,,,,,,951,"These ledgers record the expenditures for taxes levied for special assessments. They include the year, month, disbursement, balance, warrants paid, balance credit, cash, and transfers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank deposit (pass) books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Bank deposit (pass) books,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488993906688,,,,,,,,,,,,,,,,,,,,GRSItem-20580,,No,Public,,,Bank deposit (pass) books,,,,,,"These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01309,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20580,,,,,,,,,,,,,,,,,,,,"These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,,,,,,Financial Management,,,,,,,,,1309,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01309,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1309,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These books record school district savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,Bank deposit (pass) books,,,,,"These books record school district savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,"SD-5-5,GRS-1309,1309,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-5,GRS-1309,1309,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record school district savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1309,,,,,,,1309,"These books record school district savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,GRS-3,,,,21285,,,These records are historical as they have research value in documenting employment trends.,,,,Equal employment opportunity (eeo) reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488994955265,,,,,,,,,,,,,,,,,,,,GRSItem-21280,,No,Public,,,Equal employment opportunity (eeo) reports,,,,,,"These records are historical as they have research value in documenting employment trends.,These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00179,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,These records are historical as they have research value in documenting employment trends.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,21280,,,,,,,,,,,,,,,,,,,,"These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.",,,,,,,,Human Resources,,,,,,,,,179,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-8-36,,,,,,,,,,,,,,,,,,2019-01-22T00:00:00Z,,,,00179,,,,,,2018-12-27T00:00:00Z,,,,,,,GRS-179,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-22,,,,,,,,,"These records are statistical reports on employees hired, rehired, and terminated. Information includes documented disabilities, race, gender, and similar demographical elements.",,,,Equal employment opportunity (,,,,,"These records are statistical reports on employees hired, rehired, and terminated. Information includes documented disabilities, race, gender, and similar demographical elements.",,,,,,,,,,,,,"CO-8-36,GRS-179,179,4,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These records are historical as they have research value in documenting employment trends.,These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.,These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.,Public,Human Resources",,,,,,,,,,,,,,,GRS-3,,,,,Human Resources,,Appraisal Committee,,,,,4,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-8-36,GRS-179,179,4,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These records are historical as they have research value in documenting employment trends.,These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.,These records are statistical reports on employees hired\, rehired\, and terminated. Information includes documented disabilities\, race\, gender\, and similar demographical elements.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,179,,,,,,,179,"These records are statistical reports on employees hired, rehired, and terminated. Information includes documented disabilities, race, gender, and similar demographical elements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts receivable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Accounts receivable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488996003841,,,,,,,,,,,,,,,,,,,,GRSItem-20578,,No,Public,,,Accounts receivable,,,,,,"These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01306,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20578,,,,,,,,,,,,,,,,,,,,"These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.",,,,,,,,Financial Management,,,,,,,,,1306,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01306,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1306,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors, organizations, and citizens having accounts with school district agencies.",,,,Accounts receivable,,,,,"These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors, organizations, and citizens having accounts with school district agencies.",,,,,,,,,,,,,"SD-5-2,GRS-1306,1306,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.,These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-2,GRS-1306,1306,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.,These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors\, organizations\, and citizens having accounts with school district agencies.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1306,,,,,,,1306,"These records consist of copies of accounts receivables prepared by school districts to collect amounts owed by vendors, organizations, and citizens having accounts with school district agencies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cash receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1854,,,,21296,,,,,,,Cash receipts,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488997052417,,,,,,,,,,,,,,,,,,,,GRSItem-21531,,No,Public,,,Cash receipts,,,,,,Agency copy of receipts given to customers who pay the agency for services rendered.,,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01802,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,21531,,,,,,,,,,,,,,,,,,,,Agency copy of receipts given to customers who pay the agency for services rendered.,,,,,,,,Financial Management,,,,,,,,,1802,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-13,,,,,,,,,,,,,,,,,,2016-12-29T00:00:00Z,,,,01802,,,,,,2016-12-29T00:00:00Z,,,,,,,GRS-1802,,,,,,,,,,,,,,,,,,,,,,,,,,2023-01-06,,,,,,,,,Agency copy of receipts given to customers who pay the agency for services rendered.,,,,Cash receipts,,,,,Agency copy of receipts given to customers who pay the agency for services rendered.,,,,,,,,,,,,,"SG-7-13,GRS-1802,1802,2,Cash receipts,Cash receipts,Item,Discontinued,Finalized,Agency copy of receipts given to customers who pay the agency for services rendered.,Agency copy of receipts given to customers who pay the agency for services rendered.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-13,GRS-1802,1802,2,Cash receipts,Cash receipts,Item,Discontinued,Finalized,Agency copy of receipts given to customers who pay the agency for services rendered.,Agency copy of receipts given to customers who pay the agency for services rendered.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1802,,,,,,,1802,Agency copy of receipts given to customers who pay the agency for services rendered.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"","Mayor's reports,Internal affairs summary report,Internal affairs summary report,Annual career ladder reports",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,"These records provide evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.",,,,Annual or official reports,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"annual reports,annual report,internal affairs report,final report",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770467659579392,,,,,,,,,,,,,,,,,,,,GRSItem-21285,,No,Public,,,Annual or official reports,,,,,,"These records provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.",,,No,,,,,,,,,,,,,,,,,,,00003,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,"These records provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,21285,,,,,,,,,,,"MUN-13-8,MUN-21-59,CO-16-31,SD-14-35",,,,,,,,,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.",,,,,,,,Administrative,,,,,,,,,3,,,,,,"GRS-961,GRS-1103,GRS-347,GRS-1462",,2025-04-29T20:32:54.242Z,,,,,,,,,CO-1-3,,,,,,,,,,,,,,,,,,,,,,00003,,,,,,2019-01-23T00:00:00Z,,,,,,,GRS-3,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-23,,,,,,,,,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics, narrative reports, graphics, and diagrams.",,,,Annual or official reports,,,,,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics, narrative reports, graphics, and diagrams.",,,,,,,,,,,,,"CO-1-3,GRS-3,3,6,Annual or official reports,Annual or official reports,Item,Current,Finalized,These records provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.,These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.,Public,annual reports,annual report,internal affairs report,final report,Administrative",,,,"21284,21357,21358,21497",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,6,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-3,GRS-3,3,6,Annual or official reports,Annual or official reports,Item,Current,Finalized,These records provide evidence of the significant effects of governmental programs and actions on individuals\, communities\, and the natural and man-made environment.,These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.,These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.,Public,annual reports,annual report,internal affairs report,final report,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,3,,,,,,,3,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics, narrative reports, graphics, and diagrams.",,,,,,,,,,,,,,,,,"Mayor's reports,Internal affairs summary report,Internal affairs summary report,Annual career ladder reports,MUN-13-8,MUN-21-59,CO-16-31,SD-14-35,GRS-961,GRS-1103,GRS-347,GRS-1462",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Internal affairs summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Internal affairs summary report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488936235008,,,,,,,,,,,,,,,,,,,,GRSItem-21358,,No,Public,,,Internal affairs summary report,,,,,,"This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule discontinued February 20\, 2018.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00347,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,"This schedule discontinued February 20\, 2018.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,"This schedule discontinued February 20, 2018.",,,1991-12-01,,,,,21358,,,,,,,,,,,,,,,,,,,,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,Law Enforcement,,,,,,,,,347,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-16-31,,,,,,,,,,,,,,,,,,2018-03-14T00:00:00Z,,,,00347,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-347,,,,,,,,,,,,,,,,,,,,,,,,,,2019-06-25,,,,,,,,,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,Internal affairs summary repor,,,,,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,,,,,,"CO-16-31,GRS-347,347,2,Internal affairs summary report,Internal affairs summary repor,Item,Discontinued,Finalized,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule discontinued February 20\, 2018.,This schedule discontinued February 20\, 2018.,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,Public,Law Enforcement",,,,,,,,,,,,,,,GRS-3,,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-16-31,GRS-347,347,2,Internal affairs summary report,Internal affairs summary repor,Item,Discontinued,Finalized,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,This schedule discontinued February 20\, 2018.,This schedule discontinued February 20\, 2018.,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,347,,,,,,,347,This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual budget,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Annual budget,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488939380736,,,,,,,,,,,,,,,,,,,,GRSItem-2788,,No,Public,,,Annual budget,,,,,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,00794,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2788,,,,,,,,,,,,,,,,,,,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).",,,,,,,,Budget,,,,,,,,,794,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-3-1,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00794,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-794,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010), the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).",,,,Annual budget,,,,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010), the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).",,,,,,,,,,,,,"MUN-3-1,GRS-794,794,1,Annual budget,Annual budget,Item,Discontinued,Finalized,The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).,The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).,Public,Budget",,,,,,,,,,,,,,,GRS-1857,,,,,Budget,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-3-1,GRS-794,794,1,Annual budget,Annual budget,Item,Discontinued,Finalized,The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).,The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010)\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,794,,,,,,,794,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(3) (2003)). ""Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919.1(2010) through 59-2-923(2010), the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (2001)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts receivable invoices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Accounts receivable invoices,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488940429312,,,,,,,,,,,,,,,,,,,,GRSItem-2801,,No,Public,,,Accounts receivable invoices,,,,,,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00811,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,2801,,,,,,,,,,,,,,,,,,,,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",,,,,,,,General Accounting,,,,,,,,,811,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-3,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00811,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-811,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.",,,,Accounts receivable invoices,,,,,"These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.",,,,,,,,,,,,,"MUN-5-3,GRS-811,811,1,Accounts receivable invoices,Accounts receivable invoices,Item,Discontinued,Finalized,These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.,These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-3,GRS-811,811,1,Accounts receivable invoices,Accounts receivable invoices,Item,Discontinued,Finalized,These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.,These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,811,,,,,,,811,"These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488941477888,,,,,,,,,,,,,,,,,,,,GRSItem-2806,,No,Public,,,Check registers,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00817,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2806,,,,,,,,,,,,,,,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,General Accounting,,,,,,,,,817,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-9,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00817,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-817,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,Check registers,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,,,,,,"MUN-5-9,GRS-817,817,1,Check registers,Check registers,Item,Discontinued,Finalized,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-9,GRS-817,817,1,Check registers,Check registers,Item,Discontinued,Finalized,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,817,,,,,,,817,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have legal value(s).,,,,,,,GRS-106,,,,21116,,,,,,,Accounts payable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488942526464,,,,,,,,,,,,,,,,,,,,GRSItem-2799,,No,Public,,,Accounts payable,,,,,,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00809,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,2799,,,,,,,,,,,,,,,,,,,,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,General Accounting,,,,,,,,,809,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-1,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00809,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-809,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,Accounts payable,,,,,"These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"MUN-5-1,GRS-809,809,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-1,GRS-809,809,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,809,,,,,,,809,"These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General ledgers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,General ledgers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488943575040,,,,,,,,,,,,,,,,,,,,GRSItem-2809,,No,Public,,,General ledgers,,,,,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00820,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2809,,,,,,,,,,,,,,,,,,,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,General Accounting,,,,,,,,,820,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-12,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00820,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-820,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,General ledgers,,,,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,,,,,,"MUN-5-12,GRS-820,820,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 10 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-12,GRS-820,820,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,820,,,,,,,820,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant requests - canceled,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant requests - canceled,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488944623616,,,,,,,,,,,,,,,,,,,,GRSItem-2819,,No,Public,,,Warrant requests - canceled,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00833,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,2819,,,,,,,,,,,,,,,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,General Accounting,,,,,,,,,833,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-28,,,,,,,,,,,,,,,,,,2017-02-22T00:00:00Z,,,,00833,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-833,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,Warrant requests - canceled,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,,,,,,"MUN-5-28,GRS-833,833,1,Warrant requests - canceled,Warrant requests - canceled,Item,Discontinued,Finalized,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-28,GRS-833,833,1,Warrant requests - canceled,Warrant requests - canceled,Item,Discontinued,Finalized,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,833,,,,,,,833,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Audit reports,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488944623617,,,,,,,,,,,,,,,,,,,,GRSItem-2944,,No,Public,,,Audit reports,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,No,,,,,,,,,,,,,,,,,,,01796,,,Discontinued,,,,,,,,,,This schedule now falls under Financial Audit Reports SG 7-57.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,2944,,,,,,,,,,,,,,,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,Financial Management,,,,,,,,,1796,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-7,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,01796,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1796,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,Audit reports,,,,,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,"SG-7-7,GRS-1796,1796,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SG-7-7,GRS-1796,1796,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1796,,,,,,,1796,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Refund request,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Refund request,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488945672192,,,,,,,,,,,,,,,,,,,,GRSItem-2813,,No,Public,,,Refund request,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00825,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2813,,,,,,,,,,,,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,General Accounting,,,,,,,,,825,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-17,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00825,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-825,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,Refund request,,,,,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,"MUN-5-17,GRS-825,825,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-17,GRS-825,825,1,Refund request,Refund request,Item,Discontinued,Finalized,These are forms signed by customers requesting a refund of monies paid to the entity.,These are forms signed by customers requesting a refund of monies paid to the entity.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,825,,,,,,,825,These are forms signed by customers requesting a refund of monies paid to the entity.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts receivable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Accounts receivable,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488945672193,,,,,,,,,,,,,,,,,,,,GRSItem-2940,,No,Public,,,Accounts receivable,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01791,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2940,,,,,,,,,,,,,,,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",,,,,,,,Financial Management,,,,,,,,,1791,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01791,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1791,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,Accounts receivable,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,,,,,,,,,,"SG-7-2,GRS-1791,1791,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1857,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-2,GRS-1791,1791,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1791,,,,,,,1791,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual budget,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Annual budget,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488946720768,,,,,,,,,,,,,,,,,,,,GRSItem-3072,,No,Public,,,Annual budget,,,,,,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,00059,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3072,,,,,,,,,,,,,,,,,,,,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",,,,,,,,Budget,,,,,,,,,59,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-3-1,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00059,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-59,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"The budget is a ""plan for financial operations for a fiscal year, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year, the governing body by resolution shall adopt the budget which, subject to further amendment, shall thereafter be in effect for the next fiscal year. A copy of the final budget, and of any subsequent amendment thereof, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",,,,Annual budget,,,,,"The budget is a ""plan for financial operations for a fiscal year, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year, the governing body by resolution shall adopt the budget which, subject to further amendment, shall thereafter be in effect for the next fiscal year. A copy of the final budget, and of any subsequent amendment thereof, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",,,,,,,,,,,,,"CO-3-1,GRS-59,59,1,Annual budget,Annual budget,Item,Discontinued,Finalized,The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).,The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).,Public,Budget",,,,,,,,,,,,,,,GRS-1857,,,,,Budget,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-3-1,GRS-59,59,1,Annual budget,Annual budget,Item,Discontinued,Finalized,The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).,The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,59,,,,,,,59,"The budget is a ""plan for financial operations for a fiscal year, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year, the governing body by resolution shall adopt the budget which, subject to further amendment, shall thereafter be in effect for the next fiscal year. A copy of the final budget, and of any subsequent amendment thereof, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment accounting daily sheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Investment accounting daily sheets,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488947769344,,,,,,,,,,,,,,,,,,,,GRSItem-2811,,No,Public,,,Investment accounting daily sheets,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00822,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-11-01,,,,,2811,,,,,,,,,,,,,,,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,General Accounting,,,,,,,,,822,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-5-14,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00822,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-822,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,Investment accounting daily sh,,,,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,,,,,,"MUN-5-14,GRS-822,822,1,Investment accounting daily sheets,Investment accounting daily sh,Item,Discontinued,Finalized,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-14,GRS-822,822,1,Investment accounting daily sheets,Investment accounting daily sh,Item,Discontinued,Finalized,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,822,,,,,,,822,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual budget reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Annual budget reports,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488948817920,,,,,,,,,,,,,,,,,,,,GRSItem-2918,,No,Public,,,Annual budget reports,,,,,,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01736,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2918,,,,,,,,,,,,,,,,,,,,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,,,,,,,,Budget,,,,,,,,,1736,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-2-2,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01736,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1736,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,,,,Annual budget reports,,,,,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,,,,,,,,,,,,,"SG-2-2,GRS-1736,1736,1,Annual budget reports,Annual budget reports,Item,Discontinued,Finalized,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Public,Budget",,,,,,,,,,,,,,,GRS-1857,,,,,Budget,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 7 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-2-2,GRS-1736,1736,1,Annual budget reports,Annual budget reports,Item,Discontinued,Finalized,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Public,Budget",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Budget,1736,,,,,,,1736,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual financial reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Annual financial reports,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488949866496,,,,,,,,,,,,,,,,,,,,GRSItem-3084,,No,Public,,,Annual financial reports,,,,,,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,00076,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3084,,,,,,,,,,,,,,,,,,,,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,General Accounting,,,,,,,,,76,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-3,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00076,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-76,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,Annual financial reports,,,,,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,,,,,,"CO-5-3,GRS-76,76,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.,These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.,Public,General Accounting",,,,,,,,,,,,,,,GRS-1857,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-5-3,GRS-76,76,1,Annual financial reports,Annual financial reports,Item,Discontinued,Finalized,These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.,These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,76,,,,,,,76,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property, and an accounting of all income and expenditures in relationship to the final budget.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Hydrograph annual reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Hydrograph annual reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488950915072,,,,,,,,,,,,,,,,,,,,GRSItem-3364,,No,Public,,,Hydrograph annual reports,,,,,,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01144,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,3364,,,,,,,,,,,,,,,,,,,,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,,,,,,,,Public Utilities,,,,,,,,,1144,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-22-36,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01144,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1144,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,,,,Hydrograph annual reports,,,,,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,,,,,,,,,,,,,"MUN-22-36,GRS-1144,1144,1,Hydrograph annual reports,Hydrograph annual reports,Item,Discontinued,Finalized,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-3,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-36,GRS-1144,1144,1,Hydrograph annual reports,Hydrograph annual reports,Item,Discontinued,Finalized,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1144,,,,,,,1144,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Audit reports,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488950915073,,,,,,,,,,,,,,,,,,,,GRSItem-3085,,No,Public,,,Audit reports,,,,,,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007))",,,No,,,,,,,,,,,,,,,,,,,00077,,,Discontinued,,,,,,,,,,This schedule now falls under Financial Audit Reports SG 7-57.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3085,,,,,,,,,,,,,,,,,,,,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007))",,,,,,,,General Accounting,,,,,,,,,77,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-4,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00077,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-77,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007))",,,,Audit reports,,,,,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007))",,,,,,,,,,,,,"CO-5-4,GRS-77,77,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007)),These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007)),Public,General Accounting",,,,,,,,,,,,,,,,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-5-4,GRS-77,77,1,Audit reports,Audit reports,Item,Discontinued,Finalized,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007)),These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007)),Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,77,,,,,,,77,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2a-102 (2007). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2a-102 (2007))",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488953012224,,,,,,,,,,,,,,,,,,,,GRSItem-3260,,No,Public,,,Annual report,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010)",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00699,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-03-01,,,,,3260,,,,,,,,,,,,,,,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010)",,,,,,,,Redevelopment,,,,,,,,,699,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-30-1,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,00699,,,,,,1992-03-01T00:00:00Z,,,,,,,GRS-699,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010)",,,,Annual report,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010)",,,,,,,,,,,,,"CO-30-1,GRS-699,699,1,Annual report,Annual report,Item,Discontinued,Finalized,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010),The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010),Public,Redevelopment",,,,,,,,,,,,,,,GRS-3,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-30-1,GRS-699,699,1,Annual report,Annual report,Item,Discontinued,Finalized,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010),The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010),Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,699,,,,,,,699,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for the calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for the calendar year beginning the next January 1"" (UCA 17C-1-601 (6)(a)(2010)",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,System studies supporting files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,System studies supporting files,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488955109376,,,,,,,,,,,,,,,,,,,,GRSItem-3342,,No,Public,,,System studies supporting files,,,,,,"These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.",,,No,,,,,,,Working files,,,,,,,,,,,,00778,,,Discontinued,,,,,,,,,,See state schedule Working Files 1-33,,,,,,,,,"Retain for 3 years after after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-23,,,,,3342,,,,,,,,,,,,,,,,,,,,"These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.",,,,,,,,Administrative,,,,,,,,,778,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-1-46,,,,,,,,,,,,,,,,,,2015-02-22T00:00:00Z,,,,00778,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-778,,,,,,,,,,,,,,,,,,,,,,,,,,2015-02-23,,,,,,,,,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, and related documentation used for the creation of the final report.",,,,System studies supporting file,,,,,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, and related documentation used for the creation of the final report.",,,,,,,,,,,,,"MUN-1-46,GRS-778,778,1,System studies supporting files,System studies supporting file,Item,Discontinued,Finalized,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.,Public,Administrative",,,,,,,,,,,,,,,GRS-1684,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after after completion of publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-46,GRS-778,778,1,System studies supporting files,System studies supporting file,Item,Discontinued,Finalized,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,778,,,,,,,778,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, and related documentation used for the creation of the final report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance audits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Performance audits,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488956157952,,,,,,,,,,,,,,,,,,,,GRSItem-3368,,No,Public,,,Performance audits,,,,,,"These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.",,,No,,,,,,,Audit records,,,,,,,,,,,,00033,,,Discontinued,,,,,,,,,,This schedule now falls under Performance Audit Reports SG 1-80.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3368,,,,,,,,,,,,,,,,,,,,"These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.",,,,,,,,Administrative,,,,,,,,,33,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-1-33,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,00033,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-33,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs, operations and productivity.",,,,Performance audits,,,,,"These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs, operations and productivity.",,,,,,,,,,,,,"CO-1-33,GRS-33,33,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.,Public,Administrative",,,,,,,,,,,,,,,GRS-1727,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-33,GRS-33,33,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs\, operations and productivity.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,33,,,,,,,33,"These are reports written and prepared as a result of a performance audit on a county entity. These studies are frequently contracted with private consultants. They contain summary documentation on agencies programs, operations and productivity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Senior center annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488957206528,,,,,,,,,,,,,,,,,,,,GRSItem-3261,,No,Public,,,Senior center annual report,,,,,,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00414,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,3261,,,,,,,,,,,,,,,,,,,,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,,,,,,,,Aging and Adult Services,,,,,,,,,414,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-19-14,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00414,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-414,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,,,,Senior center annual report,,,,,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,,,,,,,,,,,,,"CO-19-14,GRS-414,414,1,Senior center annual report,Senior center annual report,Item,Discontinued,Finalized,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,Public,Aging and Adult Services",,,,,,,,,,,,,,,GRS-3,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-19-14,GRS-414,414,1,Senior center annual report,Senior center annual report,Item,Discontinued,Finalized,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,414,,,,,,,414,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial information network (fi-net) non-payment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Financial information network (fi-net) non-payment records,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488957206529,,,,,,,,,,,,,,,,,,,,GRSItem-3469,,No,Public,,,Financial information network (fi-net) non-payment records,,,,,,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01843,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3469,,,,,,,,,,,,,,,,,,,,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",,,,,,,,Financial Management,,,,,,,,,1843,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-54,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01843,,,,,,1996-06-01T00:00:00Z,,,,,,,GRS-1843,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Records that document receipt of cash or transfers between state agencies in the state acounting system, and other relevant information. Includes cash receipts (CR), inter-agency transactions (IAT), and revenue (IN) transactions.",,,,Financial information network,,,,,"Records that document receipt of cash or transfers between state agencies in the state acounting system, and other relevant information. Includes cash receipts (CR), inter-agency transactions (IAT), and revenue (IN) transactions.",,,,,,,,,,,,,"SG-7-54,GRS-1843,1843,1,Financial information network (fi-net) non-payment records,Financial information network,Item,Discontinued,Finalized,Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.,Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1857,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-54,GRS-1843,1843,1,Financial information network (fi-net) non-payment records,Financial information network,Item,Discontinued,Finalized,Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.,Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1843,,,,,,,1843,"Records that document receipt of cash or transfers between state agencies in the state acounting system, and other relevant information. Includes cash receipts (CR), inter-agency transactions (IAT), and revenue (IN) transactions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) statistics files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) statistics files,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488958255104,,,,,,,,,,,,,,,,,,,,GRSItem-20213,,No,Public,,,Equal employment opportunity (eeo) statistics files,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,No,,,,,,,,,,,,,,,,,,,00156,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20213,,,,,,,,,,,,,,,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,Human Resources,,,,,,,,,156,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-8-12,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00156,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-156,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,Equal employment opportunity (,,,,,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,,,,,,"CO-8-12,GRS-156,156,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports relating to race and gender.,These files contain employment statistics and statistical reports relating to race and gender.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-8-12,GRS-156,156,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports relating to race and gender.,These files contain employment statistics and statistical reports relating to race and gender.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,156,,,,,,,156,These files contain employment statistics and statistical reports relating to race and gender.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pump station well summary reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Pump station well summary reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488959303680,,,,,,,,,,,,,,,,,,,,GRSItem-20498,,No,Public,,,Pump station well summary reports,,,,,,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01142,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20498,,,,,,,,,,,,,,,,,,,,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",,,,,,,,Public Utilities,,,,,,,,,1142,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-22-34,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01142,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1142,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. Please refer to Schedule 22, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",,,,Pump station well summary repo,,,,,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. Please refer to Schedule 22, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",,,,,,,,,,,,,"MUN-22-34,GRS-1142,1142,1,Pump station well summary reports,Pump station well summary repo,Item,Discontinued,Finalized,This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.,This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-3,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-34,GRS-1142,1142,1,Pump station well summary reports,Pump station well summary repo,Item,Discontinued,Finalized,This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.,This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1142,,,,,,,1142,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. Please refer to Schedule 22, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unclaimed checks/warrants,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Unclaimed checks/warrants,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488960352256,,,,,,,,,,,,,,,,,,,,GRSItem-20573,,No,Public,,,Unclaimed checks/warrants,,,,,,"These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00097,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20573,,,,,,,,,,,,,,,,,,,,"These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,,,,,,Financial Management,,,,,,,,,97,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-25,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00097,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-97,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are unclaimed checks covering disbursements for county expenses. Includes check number, date, amount, purpose, and name of payee.",,,,Unclaimed checks/warrants,,,,,"These are unclaimed checks covering disbursements for county expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,"CO-5-25,GRS-97,97,1,Unclaimed checks/warrants,Unclaimed checks/warrants,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-25,GRS-97,97,1,Unclaimed checks/warrants,Unclaimed checks/warrants,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for county expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,97,,,,,,,97,"These are unclaimed checks covering disbursements for county expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Accounts payable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488961400832,,,,,,,,,,,,,,,,,,,,GRSItem-20576,,No,Public,,,Accounts payable,,,,,,"These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01305,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20576,,,,,,,,,,,,,,,,,,,,"These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,Financial Management,,,,,,,,,1305,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01305,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1305,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are used to pay school district bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,Accounts payable,,,,,"These records are used to pay school district bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"SD-5-1,GRS-1305,1305,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-1,GRS-1305,1305,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1305,,,,,,,1305,"These records are used to pay school district bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts receivable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Accounts receivable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488961400833,,,,,,,,,,,,,,,,,,,,GRSItem-20579,,No,Public,,,Accounts receivable,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00075,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20579,,,,,,,,,,,,,,,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",,,,,,,,Financial Management,,,,,,,,,75,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00075,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-75,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,Accounts receivable,,,,,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,,,,,,,,,,"CO-5-2,GRS-75,75,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-2,GRS-75,75,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,75,,,,,,,75,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488962449408,,,,,,,,,,,,,,,,,,,,GRSItem-20583,,No,Public,,,Check registers,,,,,,"These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01330,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20583,,,,,,,,,,,,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,,,,,,Financial Management,,,,,,,,,1330,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-31,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01330,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1330,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,Check registers,,,,,"These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,"SD-5-31,GRS-1330,1330,1,Check registers,Check registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-31,GRS-1330,1330,1,Check registers,Check registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1330,,,,,,,1330,"These registers are numerical listings of check numbers of all checks issued by school district. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Receipts,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488963497984,,,,,,,,,,,,,,,,,,,,GRSItem-20592,,No,Public,,,Receipts,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01319,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20592,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",,,,,,,,Financial Management,,,,,,,,,1319,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01319,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1319,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,Receipts,,,,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,,,,,,,,,,"SD-5-19,GRS-1319,1319,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-19,GRS-1319,1319,1,Receipts,Receipts,Item,Discontinued,Finalized,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1319,,,,,,,1319,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/checks - lost,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/checks - lost,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488965595136,,,,,,,,,,,,,,,,,,,,GRSItem-20598,,No,Public,,,Warrant/checks - lost,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00098,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20598,,,,,,,,,,,,,,,,,,,,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",,,,,,,,Financial Management,,,,,,,,,98,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-26,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00098,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-98,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,Warrant/checks - lost,,,,,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,"CO-5-26,GRS-98,98,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-26,GRS-98,98,1,Warrant/checks - lost,Warrant/checks - lost,Item,Discontinued,Finalized,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,98,,,,,,,98,"Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,"Retention wording changed from 'for schools with total expenditures of less than $20\,000; 7 years and destroy for schools with expenditures of more than $20\,000' to '4-7 years' to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Canceled checks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Canceled checks,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488966643713,,,,,,,,,,,,,,,,,,,,GRSItem-20609,,No,Public,,,Canceled checks,,,,,,"Retention wording changed from 'for schools with total expenditures of less than $20\,000; 7 years and destroy for schools with expenditures of more than $20\,000' to '4-7 years' to meet new language requirements.,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01518,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20609,,,,,,,,,,,,,,,,,,,,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,Financial Management,,,,,,,,,1518,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-19-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01518,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1518,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,Canceled checks,,,,,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,"SD-19-10,GRS-1518,1518,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,Retention wording changed from 'for schools with total expenditures of less than $20\,000; 7 years and destroy for schools with expenditures of more than $20\,000' to '4-7 years' to meet new language requirements.,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-10,GRS-1518,1518,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,Retention wording changed from 'for schools with total expenditures of less than $20\,000; 7 years and destroy for schools with expenditures of more than $20\,000' to '4-7 years' to meet new language requirements.,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1518,,,,,,,1518,These are canceled checks returned from the bank indicating that payment was made to payee from accounts previously deposited with the bank.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Canceled checks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Canceled checks,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488967692288,,,,,,,,,,,,,,,,,,,,GRSItem-20582,,No,Public,,,Canceled checks,,,,,,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01329,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20582,,,,,,,,,,,,,,,,,,,,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,,,,,,,Financial Management,,,,,,,,,1329,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-30,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01329,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1329,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,,,Canceled checks,,,,,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,,,,,,,,,,,,"SD-5-30,GRS-1329,1329,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-30,GRS-1329,1329,1,Canceled checks,Canceled checks,Item,Discontinued,Finalized,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1329,,,,,,,1329,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488968740865,,,,,,,,,,,,,,,,,,,,GRSItem-2771,,No,Public,,,Annual reports,,,,,,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00737,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,2771,,,,,,,,,,,,,,,,,,,,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,,,,,,,Administrative,,,,,,,,,737,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-1-2,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00737,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-737,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.",,,,Annual reports,,,,,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.",,,,,,,,,,,,,"MUN-1-2,GRS-737,737,1,Annual reports,Annual reports,Item,Discontinued,Finalized,These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.,These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.,Public,Administrative",,,,,,,,,,,,,,,GRS-3,,,,,Administrative,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-2,GRS-737,737,1,Annual reports,Annual reports,Item,Discontinued,Finalized,These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.,These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,737,,,,,,,737,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank deposit (pass) books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Bank deposit (pass) books,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488969789441,,,,,,,,,,,,,,,,,,,,GRSItem-2804,,No,Public,,,Bank deposit (pass) books,,,,,,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00814,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2804,,,,,,,,,,,,,,,,,,,,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",,,,,,,,General Accounting,,,,,,,,,814,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-6,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00814,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-814,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,Bank deposit (pass) books,,,,,"These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,"MUN-5-6,GRS-814,814,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-6,GRS-814,814,1,Bank deposit (pass) books,Bank deposit (pass) books,Item,Discontinued,Finalized,These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,814,,,,,,,814,"These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Daily cash reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Daily cash reports,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488970838017,,,,,,,,,,,,,,,,,,,,GRSItem-2807,,No,Public,,,Daily cash reports,,,,,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00818,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2807,,,,,,,,,,,,,,,,,,,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",,,,,,,,General Accounting,,,,,,,,,818,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-10,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00818,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-818,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,Daily cash reports,,,,,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,,,,,,,,,,"MUN-5-10,GRS-818,818,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily record of cash balances\, receipts\, and disbursements.,These reports provide a daily record of cash balances\, receipts\, and disbursements.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-10,GRS-818,818,1,Daily cash reports,Daily cash reports,Item,Discontinued,Finalized,These reports provide a daily record of cash balances\, receipts\, and disbursements.,These reports provide a daily record of cash balances\, receipts\, and disbursements.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,818,,,,,,,818,"These reports provide a daily record of cash balances, receipts, and disbursements.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General ledgers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,General ledgers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488970838018,,,,,,,,,,,,,,,,,,,,GRSItem-20611,,No,Public,,,General ledgers,,,,,,"These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01527,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-12-01,,,,,20611,,,,,,,,,,,,,,,,,,,,"These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.",,,,,,,,Financial Management,,,,,,,,,1527,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-19-19,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01527,,,,,,1999-12-01T00:00:00Z,,,,,,,GRS-1527,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income, amounts of credit and disbursements, totals, and remaining balances.",,,,General ledgers,,,,,"These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income, amounts of credit and disbursements, totals, and remaining balances.",,,,,,,,,,,,,"SD-19-19,GRS-1527,1527,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.,These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-19,GRS-1527,1527,1,General ledgers,General ledgers,Item,Discontinued,Finalized,These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.,These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income\, amounts of credit and disbursements\, totals\, and remaining balances.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1527,,,,,,,1527,"These books (or computer reports) are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include the source of income, amounts of credit and disbursements, totals, and remaining balances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Contract billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Contract billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488971886593,,,,,,,,,,,,,,,,,,,,GRSItem-20620,,No,Public,,,Contract billings,,,,,,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00975,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20620,,,,,,,,,,,,,,,,,,,,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",,,,,,,,Financial Management,,,,,,,,,975,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-14-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00975,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-975,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,Contract billings,,,,,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,,,,,,,,,,"MUN-14-10,GRS-975,975,1,Contract billings,Contract billings,Item,Discontinued,Finalized,These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-14-10,GRS-975,975,1,Contract billings,Contract billings,Item,Discontinued,Finalized,These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,975,,,,,,,975,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488973983744,,,,,,,,,,,,,,,,,,,,GRSItem-2818,,No,Public,,,Warrant registers,,,,,,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00831,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2818,,,,,,,,,,,,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,,,,,,,General Accounting,,,,,,,,,831,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-26,,,,,,,,,,,,,,,,,,2017-02-22T00:00:00Z,,,,00831,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-831,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,Warrant registers,,,,,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,"MUN-5-26,GRS-831,831,1,Warrant registers,Warrant registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-26,GRS-831,831,1,Warrant registers,Warrant registers,Item,Discontinued,Finalized,These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,831,,,,,,,831,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Cost accounting reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Cost accounting reports,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488975032320,,,,,,,,,,,,,,,,,,,,GRSItem-2949,,No,Public,,,Cost accounting reports,,,,,,"Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01804,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2949,,,,,,,,,,,,,,,,,,,,"Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",,,,,,,,Financial Management,,,,,,,,,1804,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-15,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01804,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1804,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"Reports maintained by receiving and reporting units, which document how much it costs an entity to provide a service and the fee they charge for that service.",,,,Cost accounting reports,,,,,"Reports maintained by receiving and reporting units, which document how much it costs an entity to provide a service and the fee they charge for that service.",,,,,,,,,,,,,"SG-7-15,GRS-1804,1804,1,Cost accounting reports,Cost accounting reports,Item,Discontinued,Finalized,Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.,Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1857,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-15,GRS-1804,1804,1,Cost accounting reports,Cost accounting reports,Item,Discontinued,Finalized,Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.,Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1804,,,,,,,1804,"Reports maintained by receiving and reporting units, which document how much it costs an entity to provide a service and the fee they charge for that service.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Subsidiary ledger and journals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Subsidiary ledger and journals files,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488976080897,,,,,,,,,,,,,,,,,,,,GRSItem-2815,,No,Public,,,Subsidiary ledger and journals files,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00828,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2815,,,,,,,,,,,,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,General Accounting,,,,,,,,,828,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-20,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00828,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-828,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,Subsidiary ledger and journals,,,,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,"MUN-5-20,GRS-828,828,1,Subsidiary ledger and journals files,Subsidiary ledger and journals,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-20,GRS-828,828,1,Subsidiary ledger and journals files,Subsidiary ledger and journals,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,828,,,,,,,828,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Stores invoice files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Stores invoice files,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488977129473,,,,,,,,,,,,,,,,,,,,GRSItem-2965,,No,Public,,,Stores invoice files,,,,,,Invoice or equivalent records used for stores accounting purposes.,,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01829,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,2965,,,,,,,,,,,,,,,,,,,,Invoice or equivalent records used for stores accounting purposes.,,,,,,,,Financial Management,,,,,,,,,1829,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-40,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,01829,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1829,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,Invoice or equivalent records used for stores accounting purposes.,,,,Stores invoice files,,,,,Invoice or equivalent records used for stores accounting purposes.,,,,,,,,,,,,,"SG-7-40,GRS-1829,1829,1,Stores invoice files,Stores invoice files,Item,Discontinued,Finalized,Invoice or equivalent records used for stores accounting purposes.,Invoice or equivalent records used for stores accounting purposes.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1857,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-40,GRS-1829,1829,1,Stores invoice files,Stores invoice files,Item,Discontinued,Finalized,Invoice or equivalent records used for stores accounting purposes.,Invoice or equivalent records used for stores accounting purposes.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1829,,,,,,,1829,Invoice or equivalent records used for stores accounting purposes.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Resurfacing billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Resurfacing billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488978178048,,,,,,,,,,,,,,,,,,,,GRSItem-20630,,No,Public,,,Resurfacing billings,,,,,,"These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01182,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20630,,,,,,,,,,,,,,,,,,,,"These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.",,,,,,,,Public Works,,,,,,,,,1182,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-23-36,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01182,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1182,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These billings are sent to contractors and public utilities for resurfacing municipal roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,Resurfacing billings,,,,,"These billings are sent to contractors and public utilities for resurfacing municipal roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,,,,,,,,,,"MUN-23-36,GRS-1182,1182,1,Resurfacing billings,Resurfacing billings,Item,Discontinued,Finalized,These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,Public,Public Works",,,,,,,,,,,,,,,GRS-106,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-23-36,GRS-1182,1182,1,Resurfacing billings,Resurfacing billings,Item,Discontinued,Finalized,These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,1182,,,,,,,1182,"These billings are sent to contractors and public utilities for resurfacing municipal roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Emergency services billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Emergency services billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488979226624,,,,,,,,,,,,,,,,,,,,GRSItem-20634,,No,Private,,,Emergency services billings,,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01224,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20634,,,,,,,,,,,,,,,,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,Fire Department,,,,,,,,,1224,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,MUN-26-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01224,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1224,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,Emergency services billings,,,,,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,,,,,,"MUN-26-7,GRS-1224,1224,1,Emergency services billings,Emergency services billings,Item,Discontinued,Finalized,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,Private,Fire Department",,,,,,,,,,,,,,,GRS-106,,,,,Fire Department,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-26-7,GRS-1224,1224,1,Emergency services billings,Emergency services billings,Item,Discontinued,Finalized,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number\, incident number\, service date and time\, patient information\, insurance information\, next of kin information\, information on responsible party\, services provided and charges\, signature authorizing insurance payments\, and signature of patient or next of kin recognizing financial responsibility.,Private,Fire Department",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fire Department,1224,,,,,,,1224,"These are billings for transporting patients treated by Emergency Medical Services (EMS) personnel. Patients are billed ambulance costs for transporting to hospital facilities. They include account number, incident number, service date and time, patient information, insurance information, next of kin information, information on responsible party, services provided and charges, signature authorizing insurance payments, and signature of patient or next of kin recognizing financial responsibility.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check copy files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check copy files,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488981323777,,,,,,,,,,,,,,,,,,,,GRSItem-20622,,No,Public,,,Check copy files,,,,,,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00080,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20622,,,,,,,,,,,,,,,,,,,,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,,,,,,,,Financial Management,,,,,,,,,80,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00080,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-80,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,,,,Check copy files,,,,,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,,,,,,,,,,,,,"CO-5-7,GRS-80,80,1,Check copy files,Check copy files,Item,Discontinued,Finalized,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-7,GRS-80,80,1,Check copy files,Check copy files,Item,Discontinued,Finalized,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,80,,,,,,,80,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Resurfacing billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Resurfacing billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488982372352,,,,,,,,,,,,,,,,,,,,GRSItem-20631,,No,Public,,,Resurfacing billings,,,,,,"These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00688,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,20631,,,,,,,,,,,,,,,,,,,,"These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.",,,,,,,,Public Works,,,,,,,,,688,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-29-21,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00688,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-688,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These billings are sent to contractors and public utilities for resurfacing county roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,Resurfacing billings,,,,,"These billings are sent to contractors and public utilities for resurfacing county roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,,,,,,,,,,"CO-29-21,GRS-688,688,1,Resurfacing billings,Resurfacing billings,Item,Discontinued,Finalized,These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,Public,Public Works",,,,,,,,,,,,,,,GRS-106,,,,,Public Works,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-29-21,GRS-688,688,1,Resurfacing billings,Resurfacing billings,Item,Discontinued,Finalized,These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,These billings are sent to contractors and public utilities for resurfacing county roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.,Public,Public Works",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Works,688,,,,,,,688,"These billings are sent to contractors and public utilities for resurfacing county roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the county right-of-way. Persons doing excavation work may request the county to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Approved claims list,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Approved claims list,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488983420929,,,,,,,,,,,,,,,,,,,,GRSItem-20642,,No,Public,,,Approved claims list,,,,,,"This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00245,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20642,,,,,,,,,,,,,,,,,,,,"This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.",,,,,,,,Clerk,,,,,,,,,245,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-14-2,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00245,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-245,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee, warrant number, amount, date redeemed, totals, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.",,,,Approved claims list,,,,,"This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee, warrant number, amount, date redeemed, totals, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.",,,,,,,,,,,,,"CO-14-2,GRS-245,245,1,Approved claims list,Approved claims list,Item,Discontinued,Finalized,This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.,This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.,Public,Clerk",,,,,,,,,,,,,,,GRS-106,,,,,Clerk,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-14-2,GRS-245,245,1,Approved claims list,Approved claims list,Item,Discontinued,Finalized,This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.,This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee\, warrant number\, amount\, date redeemed\, totals\, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,245,,,,,,,245,"This is a monthly listing of all claims certified by the county clerk for payment. It is used for auditing purposes. The listing includes name of payee, warrant number, amount, date redeemed, totals, and a signed statement certifying that it is a full and correct list of all claims approved by the County Commissioners.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Master audit trail report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Master audit trail report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488985518081,,,,,,,,,,,,,,,,,,,,GRSItem-20648,,No,Public,,,Master audit trail report,,,,,,"This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00719,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1995-11-01,,,,,20648,,,,,,,,,,,,,,,,,,,,"This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.",,,,,,,,Solid Waste,,,,,,,,,719,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-31-10,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00719,,,,,,1995-11-01T00:00:00Z,,,,,,,GRS-719,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date, ticket number, change code, and change description.",,,,Master audit trail report,,,,,"This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date, ticket number, change code, and change description.",,,,,,,,,,,,,"CO-31-10,GRS-719,719,1,Master audit trail report,Master audit trail report,Item,Discontinued,Finalized,This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.,This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.,Public,Solid Waste",,,,,,,,,,,,,,,GRS-106,,,,,Solid Waste,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-31-10,GRS-719,719,1,Master audit trail report,Master audit trail report,Item,Discontinued,Finalized,This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.,This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date\, ticket number\, change code\, and change description.,Public,Solid Waste",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Solid Waste,719,,,,,,,719,"This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date, ticket number, change code, and change description.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vouchers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Vouchers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488986566656,,,,,,,,,,,,,,,,,,,,GRSItem-20641,,No,Public,,,Vouchers,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00191,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20641,,,,,,,,,,,,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,191,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,CO-9-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00191,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-191,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,Vouchers,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,"CO-9-11,GRS-191,191,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-9-11,GRS-191,191,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,191,,,,,,,191,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vendor payment vouchers - canceled,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1854,,,,21296,,,,,,,Vendor payment vouchers - canceled,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488986566657,,,,,,,,,,,,,,,,,,,,GRSItem-20883,,No,Public,,,Vendor payment vouchers - canceled,,,,,,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01839,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20883,,,,,,,,,,,,,,,,,,,,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,,,,,,,,Financial Management,,,,,,,,,1839,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-50,,,,,,,,,,,,,,,,,,2018-05-15T00:00:00Z,,,,01839,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1839,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-15,,,,,,,,,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,,,,Vendor payment vouchers - canc,,,,,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,,,,,,,,,,,,,"SG-7-50,GRS-1839,1839,1,Vendor payment vouchers - canceled,Vendor payment vouchers - canc,Item,Discontinued,Finalized,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-50,GRS-1839,1839,1,Vendor payment vouchers - canceled,Vendor payment vouchers - canc,Item,Discontinued,Finalized,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1839,,,,,,,1839,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,P-card monitoring report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1854,,,,21296,,,,,,,P-card monitoring report,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488987615232,,,,,,,,,,,,,,,,,,,,GRSItem-21106,,No,Public,,,P-card monitoring report,,,,,,Report generated to show expenditures made by state employees on agency purchase cards.,,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,01794,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21106,,,,,,,,,,,,,,,,,,,,Report generated to show expenditures made by state employees on agency purchase cards.,,,,,,,,Financial Management,,,,,,,,,1794,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-5,,,,,,,,,,,,,,,,,,2018-07-27T00:00:00Z,,,,01794,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1794,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-27,,,,,,,,,Report generated to show expenditures made by state employees on agency purchase cards.,,,,P-card monitoring report,,,,,Report generated to show expenditures made by state employees on agency purchase cards.,,,,,,,,,,,,,"SG-7-5,GRS-1794,1794,1,P-card monitoring report,P-card monitoring report,Item,Discontinued,Finalized,Report generated to show expenditures made by state employees on agency purchase cards.,Report generated to show expenditures made by state employees on agency purchase cards.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-5,GRS-1794,1794,1,P-card monitoring report,P-card monitoring report,Item,Discontinued,Finalized,Report generated to show expenditures made by state employees on agency purchase cards.,Report generated to show expenditures made by state employees on agency purchase cards.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1794,,,,,,,1794,Report generated to show expenditures made by state employees on agency purchase cards.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"","Accounting administrative files,Investment registers,Expenditure accounting posting and control files,Telephone bills,Motor pool cost files,Expenditure accounting general correspondence and subject files",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Local government accounts payable and receivable records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"Lein,Liens,W-9,pcard,p card,p-card,Receipt,ledger,bank statement,check,expense,expenditure",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488988663808,,,,,,,,,,,,,,,,,,,,GRSItem-21116,,No,,,,Local government accounts payable and receivable records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",,,No,,,,,,,,,,,,,,,,,,,00106,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-23,,,,,21116,,,,,,,,,,,"SG-7-1,CO-5-16,SG-7-20,SG-7-43,SG-9-6,SG-7-19",,,,,,,,,"These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",,,,,,,,Financial Management,,,,,,,,,106,,,,,,"GRS-1790,GRS-89,GRS-1809,GRS-1832,GRS-1865,GRS-1808",,2025-04-29T20:33:14.533Z,,,,,,,,,CO-5-34,,,,,,,,,,,,,,,,,,,,,,00106,,,,,,2018-08-27T00:00:00Z,,,,,,,GRS-106,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-27,,,,,,,,,"These are records related to monies collected, paid, or invested in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,Local government accounts paya,,,,,"These are records related to monies collected, paid, or invested in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,,,,,,,,,,"CO-5-34,GRS-106,106,5,Local government accounts payable and receivable records,Local government accounts paya,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,Lein,Liens,W-9,pcard,p card,p-card,Receipt,ledger,bank statement,check,expense,expenditure,Financial Management",,,,"21115,21317,21326,21337,21411,21447",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,5,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-34,GRS-106,106,5,Local government accounts payable and receivable records,Local government accounts paya,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,Lein,Liens,W-9,pcard,p card,p-card,Receipt,ledger,bank statement,check,expense,expenditure,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,106,,,,,,,106,"These are records related to monies collected, paid, or invested in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,,,,,,,,,,,,,,"Accounting administrative files,Investment registers,Expenditure accounting posting and control files,Telephone bills,Motor pool cost files,Expenditure accounting general correspondence and subject files,SG-7-1,CO-5-16,SG-7-20,SG-7-43,SG-9-6,SG-7-19,GRS-1790,GRS-89,GRS-1809,GRS-1832,GRS-1865,GRS-1808",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounting administrative files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,"21116,21296",,,,,,,Accounting administrative files,,,,Item,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488989712384,,,,,,,,,,,,,,,,,,,,GRSItem-21115,,No,Public,,,Accounting administrative files,,,,,,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",,,No,,,,,,,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,01790,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21115,,,,,,,,,,,,,,,,,,,,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",,,,,,,,Financial Management,,,,,,,,,1790,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-1,,,,,,,,,,,,,,,,,,2018-08-27T00:00:00Z,,,,01790,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1790,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-27,,,,,,,,,"Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,Accounting administrative file,,,,,"Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,,,,,,,,,,"SG-7-1,GRS-1790,1790,1,Accounting administrative files,Accounting administrative file,Item,Discontinued,Finalized,Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Public,Financial Management",,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-1,GRS-1790,1790,1,Accounting administrative files,Accounting administrative file,Item,Discontinued,Finalized,Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1790,,,,,,,1790,"Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21116,21296",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,School annual financial report (f-4),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1857,,,,21221,,,,,,,School annual financial report (f-4),,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488990760960,,,,,,,,,,,,,,,,,,,,GRSItem-21222,,No,Public,,,School annual financial report (f-4),,,,,,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,,,No,,,,,,,Audited financial statements,,,,,,,,,,,,01332,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21222,,,,,,,,,,,,,,,,,,,,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,,,,,,,,Financial Management,,,,,,,,,1332,,,,,,,,2025-04-29T20:33:14.533Z,,,,,,,,,SD-5-34,,,,,,,,,,,,,,,,,,2018-12-03T00:00:00Z,,,,01332,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1332,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,,,,School annual financial report,,,,,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,,,,,,,,,,,,,"SD-5-34,GRS-1332,1332,1,School annual financial report (f-4),School annual financial report,Item,Discontinued,Finalized,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1857,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-34,GRS-1332,1332,1,School annual financial report (f-4),School annual financial report,Item,Discontinued,Finalized,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1332,,,,,,,1332,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"","Uniform crime report files,Uniform crime report files",,,,,Actions in this schedule can mean studies or programs.??,,,,Yes,0.094103105,,,,,,,,,,,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,Working files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"data,database",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488991809537,,,,,,,,,,,,,,,,,,,,GRSItem-21251,,No,Public,,,Working files,,,,,,"Actions in this schedule can mean studies or programs.??,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",,,No,,,,,,,,,,,,,,,,,,,01684,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2013-06-01,,,,,21251,,,,,,,,,,,"CO-16-51,MUN-21-50",,,,,,,,,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",,,,,,,,Administrative,,,,,,,,,1684,,,,,,"GRS-367,GRS-1096",,2025-04-29T20:33:14.533Z,,,,,,,,,SG-1-33,,,,,,,,,,,,,,,,,,,,,,01684,,,,,,2018-12-20T00:00:00Z,,,,,,,GRS-1684,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-20,,,,,,,,,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.",,,,Working files,,,,,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.",,,,,,,,,,,,,"SG-1-33,GRS-1684,1684,4,Working files,Working files,Item,Current,Finalized,Actions in this schedule can mean studies or programs.??,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.,Public,data,database,Administrative",,,,"21249,21250",,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,4,,,,,,,"Retain for 1 year after end of project or program, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-1-33,GRS-1684,1684,4,Working files,Working files,Item,Current,Finalized,Actions in this schedule can mean studies or programs.??,Value of records is based on their usefulness for carrying out the agency&rsquo;s current business.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.,Public,data,database,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1684,,,,,,,1684,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.",,,,,,,,,,,,,,,,,"Uniform crime report files,Uniform crime report files,CO-16-51,MUN-21-50,GRS-367,GRS-1096",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"","Warrant/check requests - canceled,Warrant/check,Expenditure accounting posting and control files,Telephone bills,Motor pool cost files,Expenditure accounting general correspondence and subject files,Cash receipts",,,,,,,,,Yes,0.094103105,,,,,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,State government accounts payable and receivable records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"financial information network,FINET,finet,fi-net,finance,financial",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488992858113,,,,,,,,,,,,,,,,,,,,GRSItem-21296,,No,,,,State government accounts payable and receivable records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",,,No,,,,,,,,,,,,,,,,,,,01854,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,21296,,,,,,,,,,,"CO-5-30,SG-7-47,SG-7-20,SG-7-43,SG-9-6,SG-7-19,SG-7-13",,,,,,,,,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",,,,,,,,Financial Management,,,,,,,,,1854,,,,,,"GRS-102,GRS-1836,GRS-1809,GRS-1832,GRS-1865,GRS-1808,GRS-1802",,2025-04-29T20:33:14.533Z,,,,,,,,,SG-7-65,,,,,,,,,,,,,,,,,,,,,,01854,,,,,,2019-02-11T00:00:00Z,,,,,,,GRS-1854,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-11,,,,,,,,,"These are records related to monies collected or paid in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,State government accounts paya,,,,,"These are records related to monies collected or paid in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,,,,,,,,,,"SG-7-65,GRS-1854,1854,6,State government accounts payable and receivable records,State government accounts paya,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,financial information network,FINET,finet,fi-net,finance,financial,Financial Management",,,,"21297,21298,21326,21337,21411,21447,21531",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,6,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-65,GRS-1854,1854,6,State government accounts payable and receivable records,State government accounts paya,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.,financial information network,FINET,finet,fi-net,finance,financial,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1854,,,,,,,1854,"These are records related to monies collected or paid in the conduct of business. Information may include bank records, invoices, revenue, expenses, and related accounting records. Trust records are not included.",,,,,,,,,,,,,,,,,"Warrant/check requests - canceled,Warrant/check,Expenditure accounting posting and control files,Telephone bills,Motor pool cost files,Expenditure accounting general correspondence and subject files,Cash receipts,CO-5-30,SG-7-47,SG-7-20,SG-7-43,SG-9-6,SG-7-19,SG-7-13,GRS-102,GRS-1836,GRS-1809,GRS-1832,GRS-1865,GRS-1808,GRS-1802",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,General journal entry report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,General journal entry report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488994955264,,,,,,,,,,,,,,,,,,,,GRSItem-20589,,No,Public,,,General journal entry report,,,,,,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01315,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20589,,,,,,,,,,,,,,,,,,,,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.",,,,,,,,Financial Management,,,,,,,,,1315,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-13,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01315,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1315,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number, amount debited, amount credited, account description, and reason for journal entry.",,,,General journal entry report,,,,,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number, amount debited, amount credited, account description, and reason for journal entry.",,,,,,,,,,,,,"SD-5-13,GRS-1315,1315,1,General journal entry report,General journal entry report,Item,Discontinued,Finalized,This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.,This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-13,GRS-1315,1315,1,General journal entry report,General journal entry report,Item,Discontinued,Finalized,This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.,This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1315,,,,,,,1315,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number, amount debited, amount credited, account description, and reason for journal entry.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts receivable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have legal value(s).,,,,,,,GRS-106,,,,21116,,,,,,,Accounts receivable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488996003840,,,,,,,,,,,,,,,,,,,,GRSItem-2800,,No,Public,,,Accounts receivable,,,,,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00810,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2800,,,,,,,,,,,,,,,,,,,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",,,,,,,,General Accounting,,,,,,,,,810,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-2,,,,,,,,,,,,,,,,,,2017-02-01T00:00:00Z,,,,00810,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-810,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.",,,,Accounts receivable,,,,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.",,,,,,,,,,,,,"MUN-5-2,GRS-810,810,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.,These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-2,GRS-810,810,1,Accounts receivable,Accounts receivable,Item,Discontinued,Finalized,These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.,These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,810,,,,,,,810,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Bank statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Bank statements,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488997052418,,,,,,,,,,,,,,,,,,,,GRSItem-20581,,No,Public,,,Bank statements,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01310,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20581,,,,,,,,,,,,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",,,,,,,,Financial Management,,,,,,,,,1310,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01310,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1310,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,Bank statements,,,,,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,"SD-5-6,GRS-1310,1310,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-6,GRS-1310,1310,1,Bank statements,Bank statements,Item,Discontinued,Finalized,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1310,,,,,,,1310,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deposit slips,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Deposit slips,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488998100992,,,,,,,,,,,,,,,,,,,,GRSItem-2808,,No,Public,,,Deposit slips,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00819,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,2808,,,,,,,,,,,,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,,,,,,,,General Accounting,,,,,,,,,819,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-11,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00819,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-819,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,,,,Deposit slips,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,,,,,,,,,,,,,"MUN-5-11,GRS-819,819,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-11,GRS-819,819,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,819,,,,,,,819,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Subsidiary ledgers and journals,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Subsidiary ledgers and journals,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770488999149569,,,,,,,,,,,,,,,,,,,,GRSItem-20593,,No,Public,,,Subsidiary ledgers and journals,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01322,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20593,,,,,,,,,,,,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,Financial Management,,,,,,,,,1322,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-22,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01322,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1322,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,Subsidiary ledgers and journal,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,"SD-5-22,GRS-1322,1322,1,Subsidiary ledgers and journals,Subsidiary ledgers and journal,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-22,GRS-1322,1322,1,Subsidiary ledgers and journals,Subsidiary ledgers and journal,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1322,,,,,,,1322,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Deposit slips,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Deposit slips,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489000198145,,,,,,,,,,,,,,,,,,,,GRSItem-20588,,No,Public,,,Deposit slips,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01314,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-09-01,,,,,20588,,,,,,,,,,,,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,,,,,,,,Financial Management,,,,,,,,,1314,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01314,,,,,,1992-09-01T00:00:00Z,,,,,,,GRS-1314,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,,,,Deposit slips,,,,,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,,,,,,,,,,,,,"SD-5-11,GRS-1314,1314,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-11,GRS-1314,1314,1,Deposit slips,Deposit slips,Item,Discontinued,Finalized,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1314,,,,,,,1314,These are bank cashiers' slips showing the amount and date of deposit of monies into school district accounts.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interdepartmental billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Interdepartmental billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489001246721,,,,,,,,,,,,,,,,,,,,GRSItem-2810,,No,Public,,,Interdepartmental billings,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00821,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,2810,,,,,,,,,,,,,,,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,General Accounting,,,,,,,,,821,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-13,,,,,,,,,,,,,,,,,,2017-02-02T00:00:00Z,,,,00821,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-821,,,,,,,,,,,,,,,,,,,,,,,,,,2018-06-04,,,,,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,Interdepartmental billings,,,,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,,,,,,"MUN-5-13,GRS-821,821,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Public,General Accounting",,,,,,,,,,,,,,,GRS-106,,,,,General Accounting,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-13,GRS-821,821,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Public,General Accounting",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,General Accounting,821,,,,,,,821,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,UCA 17A-2-1217(1)(1997) repealed in 2001,,,,,,1830770489002295296,,,,,,,,,,,,,,,,,,,,GRSItem-2887,,No,Public,,,Annual report,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).,UCA 17A-2-1217(1)(1997) repealed in 2001",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01185,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,2887,,,,,,,,,,,,,,,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",,,,,,,,Redevelopment,,,,,,,,,1185,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-24-1,,,,,,,,,,,,,,,,,,2014-07-21T00:00:00Z,,,,01185,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1185,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",,,,Annual report,,,,,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",,,,,,,,,,,,,"MUN-24-1,GRS-1185,1185,1,Annual report,Annual report,Item,Discontinued,Finalized,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).,UCA 17A-2-1217(1)(1997) repealed in 2001,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).,Public,Redevelopment",,,,,,,,,,,,,,,GRS-3,,,,,Redevelopment,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-24-1,GRS-1185,1185,1,Annual report,Annual report,Item,Discontinued,Finalized,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).,UCA 17A-2-1217(1)(1997) repealed in 2001,The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).,Public,Redevelopment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Redevelopment,1185,,,,,,,1185,"The redevelopment agency shall prepare and file an annual report with the ""county auditor, the State Tax Commission, the State Board of Education, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Auditor's annual reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1857,,,,21221,,,,,,,Auditor's annual reports,,,,Item,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489004392448,,,,,,,,,,,,,,,,,,,,GRSItem-3061,,No,Public,,,Auditor's annual reports,,,,,,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.",,,No,,,,,,,Audited financial statements,,,,,,,,,,,,00232,,,Discontinued,,,,,,,,,,See State schedule Audited Financial Statements 7-68.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,3061,,,,,,,,,,,,,,,,,,,,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.",,,,,,,,Auditor,,,,,,,,,232,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-13-8,,,,,,,,,,,,,,,,,,2016-12-28T00:00:00Z,,,,00232,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-232,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-29,,,,,,,,,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.",,,,Auditor's annual reports,,,,,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.",,,,,,,,,,,,,"CO-13-8,GRS-232,232,1,Auditor's annual reports,Auditor's annual reports,Item,Discontinued,Finalized,These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.,These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.,Public,Auditor",,,,,,,,,,,,,,,GRS-1857,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-13-8,GRS-232,232,1,Auditor's annual reports,Auditor's annual reports,Item,Discontinued,Finalized,These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.,These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,232,,,,,,,232,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (2009)). Copies of this report are filed with the state auditor.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21221,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Registration fee report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,GRS-106,,,,21116,,,,,,,Registration fee report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489005441024,,,,,,,,,,,,,,,,,,,,GRSItem-20614,,No,Public,,,Registration fee report,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01546,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-10-01,,,,,20614,,,,,,,,,,,,,,,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.",,,,,,,,"Education,Financial Management",,,,,,,,,1546,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-19-38,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01546,,,,,,1999-10-01T00:00:00Z,,,,,,,GRS-1546,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,Registration fee report,,,,,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,,,,,,,,,,"SD-19-38,GRS-1546,1546,1,Registration fee report,Registration fee report,Item,Discontinued,Finalized,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,Public,Education,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,"Education,Financial Management",,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-38,GRS-1546,1546,1,Registration fee report,Registration fee report,Item,Discontinued,Finalized,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration\, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number\, grade\, sex\, fee description\, amount\, totals\, and date paid.,Public,Education,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Financial Management",1546,,,,,,,1546,"This computer report serves as a billing for student fees. A copy of the student's schedule is sent to the student during the summer to make any changes if necessary. Fees are published in the local newspaper at least three weeks before school starts. At registration, the student picks up their final schedule stamped with the fees owed. A stamped copy of the report is given to the student as a receipt when fees are paid. It is used to verify fees paid and deposited. The report includes student's name and identification number, grade, sex, fee description, amount, totals, and date paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Project control files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,Project control files,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489007538177,,,,,,,,,,,,,,,,,,,,GRSItem-3475,,No,Public,,,Project control files,,,,,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,No,,,,,,,Working files,,,,,,,,,,,,01271,,,Discontinued,,,,,,,,,,This schedule now falls under Working Files SG 1-33.,,,,,,,,,"Retain for 1 year after after project closed, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,3475,,,,,,,,,,,,,,,,,,,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,Administrative,,,,,,,,,1271,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-1-23,,,,,,,,,,,,,,,,,,2015-08-20T00:00:00Z,,,,01271,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1271,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-21,,,,,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,Project control files,,,,,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,"SD-1-23,GRS-1271,1271,1,Project control files,Project control files,Item,Discontinued,Finalized,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-1684,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after project closed, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-1-23,GRS-1271,1271,1,Project control files,Project control files,Item,Discontinued,Finalized,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1271,,,,,,,1271,"These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Food payable voucher,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Food payable voucher,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489008586753,,,,,,,,,,,,,,,,,,,,GRSItem-20610,,No,Public,,,Food payable voucher,,,,,,"This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01524,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20610,,,,,,,,,,,,,,,,,,,,"This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.",,,,,,,,"Education,Food Service",,,,,,,,,1524,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-19-16,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01524,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1524,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This voucher is compiled from all milk, produce, bakery, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.",,,,Food payable voucher,,,,,"This voucher is compiled from all milk, produce, bakery, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.",,,,,,,,,,,,,"SD-19-16,GRS-1524,1524,1,Food payable voucher,Food payable voucher,Item,Discontinued,Finalized,This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.,This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.,Public,Education,Food Service",,,,,,,,,,,,,,,GRS-106,,,,,"Education,Food Service",,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-16,GRS-1524,1524,1,Food payable voucher,Food payable voucher,Item,Discontinued,Finalized,This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.,This voucher is compiled from all milk\, produce\, bakery\, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.,Public,Education,Food Service",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,"Education,Food Service",1524,,,,,,,1524,"This voucher is compiled from all milk, produce, bakery, and other miscellaneous food bills and is submitted at the end of the month to the district office. It is used to reconcile invoices with various company statements and to make payments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipt books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Receipt books,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489009635328,,,,,,,,,,,,,,,,,,,,GRSItem-20613,,No,Public,,,Receipt books,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01545,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20613,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.",,,,,,,,Financial Management,,,,,,,,,1545,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-19-37,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01545,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1545,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number, and amount paid.",,,,Receipt books,,,,,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number, and amount paid.",,,,,,,,,,,,,"SD-19-37,GRS-1545,1545,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-37,GRS-1545,1545,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.,These are receipts issued for money paid to the school. Includes payment date\, department or fund to which money belongs\, receipt number\, and amount paid.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1545,,,,,,,1545,"These are receipts issued for money paid to the school. Includes payment date, department or fund to which money belongs, receipt number, and amount paid.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment accounting monthly reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Investment accounting monthly reports,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489010683905,,,,,,,,,,,,,,,,,,,,GRSItem-20616,,No,Public,,,Investment accounting monthly reports,,,,,,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00839,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20616,,,,,,,,,,,,,,,,,,,,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",,,,,,,,Financial Management,,,,,,,,,839,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-5-34,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00839,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-839,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,Investment accounting monthly,,,,,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,,,,,,,,,,"MUN-5-34,GRS-839,839,1,Investment accounting monthly reports,Investment accounting monthly,Item,Discontinued,Finalized,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-34,GRS-839,839,1,Investment accounting monthly reports,Investment accounting monthly,Item,Discontinued,Finalized,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,839,,,,,,,839,"These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Billing adjustment records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Billing adjustment records,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489011732480,,,,,,,,,,,,,,,,,,,,GRSItem-20624,,No,Public,,,Billing adjustment records,,,,,,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01111,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20624,,,,,,,,,,,,,,,,,,,,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",,,,,,,,Public Utilities,,,,,,,,,1111,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-22-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01111,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1111,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.",,,,Billing adjustment records,,,,,"These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.",,,,,,,,,,,,,"MUN-22-3,GRS-1111,1111,1,Billing adjustment records,Billing adjustment records,Item,Discontinued,Finalized,These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.,These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-106,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-3,GRS-1111,1111,1,Billing adjustment records,Billing adjustment records,Item,Discontinued,Finalized,These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.,These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1111,,,,,,,1111,"These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Lost library materials and refund receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Lost library materials and refund receipts,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489012781057,,,,,,,,,,,,,,,,,,,,GRSItem-20633,,No,Private,,,Lost library materials and refund receipts,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00514,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,20633,,,,,,,,,,,,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,,,,,,Library,,,,,,,,,514,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-24-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00514,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-514,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,Lost library materials and ref,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,"CO-24-11,GRS-514,514,1,Lost library materials and refund receipts,Lost library materials and ref,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,,,,,,GRS-106,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-11,GRS-514,514,1,Lost library materials and refund receipts,Lost library materials and ref,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,514,,,,,,,514,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Working papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,Working papers,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489014878209,,,,,,,,,,,,,,,,,,,,GRSItem-3424,,No,Public,,,Working papers,,,,,,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",,,No,,,,,,,Working files,,,,,,,,,,,,00776,,,Discontinued,,,,,,,,,,See state schedule Working Files 1-33,,,,,,,,,"Retain for 5 years after after project completion, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,3424,,,,,,,,,,,,,,,,,,,,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",,,,,,,,Administrative,,,,,,,,,776,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-1-44,,,,,,,,,,,,,,,,,,2014-07-20T00:00:00Z,,,,00776,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-776,,,,,,,,,,,,,,,,,,,,,,,,,,2014-07-21,,,,,,,,,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,Working papers,,,,,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,,,,,,,,,,"MUN-1-44,GRS-776,776,1,Working papers,Working papers,Item,Discontinued,Finalized,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,Public,Administrative",,,,,,,,,,,,,,,GRS-1684,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after project completion, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-1-44,GRS-776,776,1,Working papers,Working papers,Item,Discontinued,Finalized,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,776,,,,,,,776,"These are project background records, such as studies, analyses, notes, drafts, and interim reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Performance audits,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1727,,,,21405,,,,,,,Performance audits,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489014878210,,,,,,,,,,,,,,,,,,,,GRSItem-3485,,No,Public,,,Performance audits,,,,,,"These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.",,,No,,,,,,,Audit records,,,,,,,,,,,,01267,,,Discontinued,,,,,,,,,,This schedule now falls under Performance Audit Reports SG 1-80.,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,3485,,,,,,,,,,,,,,,,,,,,"These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.",,,,,,,,Administrative,,,,,,,,,1267,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-1-19,,,,,,,,,,,,,,,,,,2016-03-20T00:00:00Z,,,,01267,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1267,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-21,,,,,,,,,"These are reports written and prepared as a result of a performance audit of the school district, individual school, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs, operations and productivity.",,,,Performance audits,,,,,"These are reports written and prepared as a result of a performance audit of the school district, individual school, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs, operations and productivity.",,,,,,,,,,,,,"SD-1-19,GRS-1267,1267,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.,Public,Administrative",,,,,,,,,,,,,,,GRS-1727,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-19,GRS-1267,1267,1,Performance audits,Performance audits,Item,Discontinued,Finalized,These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit of the school district\, individual school\, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs\, operations and productivity.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1267,,,,,,,1267,"These are reports written and prepared as a result of a performance audit of the school district, individual school, or specific program. These studies are frequently contracted with private consultants. They contain summary documentation on agencies' programs, operations and productivity.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) statistics files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) statistics files,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489015926785,,,,,,,,,,,,,,,,,,,,GRSItem-20214,,No,Public,,,Equal employment opportunity (eeo) statistics files,,,,,,These files contain employment statistics and statistical reports related to race and gender.,,,No,,,,,,,,,,,,,,,,,,,01453,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1998-05-01,,,,,20214,,,,,,,,,,,,,,,,,,,,These files contain employment statistics and statistical reports related to race and gender.,,,,,,,,Human Resources,,,,,,,,,1453,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-14-26,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01453,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1453,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,These files contain employment statistics and statistical reports related to race and gender.,,,,Equal employment opportunity (,,,,,These files contain employment statistics and statistical reports related to race and gender.,,,,,,,,,,,,,"SD-14-26,GRS-1453,1453,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports related to race and gender.,These files contain employment statistics and statistical reports related to race and gender.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-26,GRS-1453,1453,1,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,These files contain employment statistics and statistical reports related to race and gender.,These files contain employment statistics and statistical reports related to race and gender.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1453,,,,,,,1453,These files contain employment statistics and statistical reports related to race and gender.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Ditch flow summary reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Ditch flow summary reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489016975360,,,,,,,,,,,,,,,,,,,,GRSItem-20499,,No,Public,,,Ditch flow summary reports,,,,,,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,01143,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20499,,,,,,,,,,,,,,,,,,,,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.",,,,,,,,Public Utilities,,,,,,,,,1143,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-22-35,,,,,,,,,,,,,,,,,,2018-04-16T00:00:00Z,,,,01143,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1143,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,,,,,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company, date, amount of water delivered, and amount required.",,,,Ditch flow summary reports,,,,,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company, date, amount of water delivered, and amount required.",,,,,,,,,,,,,"MUN-22-35,GRS-1143,1143,1,Ditch flow summary reports,Ditch flow summary reports,Item,Discontinued,Finalized,These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.,These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-3,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-22-35,GRS-1143,1143,1,Ditch flow summary reports,Ditch flow summary reports,Item,Discontinued,Finalized,These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.,These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1143,,,,,,,1143,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company, date, amount of water delivered, and amount required.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check copy records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check copy records,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489018023936,,,,,,,,,,,,,,,,,,,,GRSItem-20571,,No,Public,,,Check copy records,,,,,,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01311,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20571,,,,,,,,,,,,,,,,,,,,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,,,,,,,,Financial Management,,,,,,,,,1311,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-5-7,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01311,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1311,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,,,,Check copy records,,,,,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,,,,,,,,,,,,,"SD-5-7,GRS-1311,1311,1,Check copy records,Check copy records,Item,Discontinued,Finalized,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-7,GRS-1311,1311,1,Check copy records,Check copy records,Item,Discontinued,Finalized,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1311,,,,,,,1311,These are carbon copies or photocopies of checks issued and maintained solely as a quick reference source.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Monthly department reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Monthly department reports,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489019072512,,,,,,,,,,,,,,,,,,,,GRSItem-20574,,No,Public,,,Monthly department reports,,,,,,"These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00235,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,20574,,,,,,,,,,,,,,,,,,,,"These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.",,,,,,,,Auditor,,,,,,,,,235,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-13-11,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00235,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-235,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are monthly reports submitted to the county auditor from the various county departments (e.g., county assessor, county clerk, county recorder, county treasurer, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year, the amount of fines, fees, taxes, and other monies collected by the departments.",,,,Monthly department reports,,,,,"These are monthly reports submitted to the county auditor from the various county departments (e.g., county assessor, county clerk, county recorder, county treasurer, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year, the amount of fines, fees, taxes, and other monies collected by the departments.",,,,,,,,,,,,,"CO-13-11,GRS-235,235,1,Monthly department reports,Monthly department reports,Item,Discontinued,Finalized,These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.,These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.,Public,Auditor",,,,,,,,,,,,,,,GRS-106,,,,,Auditor,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-11,GRS-235,235,1,Monthly department reports,Monthly department reports,Item,Discontinued,Finalized,These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.,These are monthly reports submitted to the county auditor from the various county departments (e.g.\, county assessor\, county clerk\, county recorder\, county treasurer\, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year\, the amount of fines\, fees\, taxes\, and other monies collected by the departments.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,235,,,,,,,235,"These are monthly reports submitted to the county auditor from the various county departments (e.g., county assessor, county clerk, county recorder, county treasurer, justice courts). They are used in creating monthly financial reports for the county commission. Includes the month and year, the amount of fines, fees, taxes, and other monies collected by the departments.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Remittance stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Remittance stubs,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489020121088,,,,,,,,,,,,,,,,,,,,GRSItem-20628,,No,Public,,,Remittance stubs,,,,,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01135,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20628,,,,,,,,,,,,,,,,,,,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",,,,,,,,Public Utilities,,,,,,,,,1135,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-22-27,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01135,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1135,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.",,,,Remittance stubs,,,,,"These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.",,,,,,,,,,,,,"MUN-22-27,GRS-1135,1135,1,Remittance stubs,Remittance stubs,Item,Discontinued,Finalized,These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.,These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-106,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-27,GRS-1135,1135,1,Remittance stubs,Remittance stubs,Item,Discontinued,Finalized,These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.,These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1135,,,,,,,1135,"These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/check redeemed,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Warrant/check redeemed,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489021169664,,,,,,,,,,,,,,,,,,,,GRSItem-20638,,No,Public,,,Warrant/check redeemed,,,,,,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012))",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00099,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20638,,,,,,,,,,,,,,,,,,,,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012))",,,,,,,,Financial Management,,,,,,,,,99,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-5-27,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00099,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-99,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012))",,,,Warrant/check redeemed,,,,,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012))",,,,,,,,,,,,,"CO-5-27,GRS-99,99,1,Warrant/check redeemed,Warrant/check redeemed,Item,Discontinued,Finalized,The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012)),The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012)),Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-27,GRS-99,99,1,Warrant/check redeemed,Warrant/check redeemed,Item,Discontinued,Finalized,The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012)),The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012)),Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,99,,,,,,,99,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3 (2012))",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,Retention wording changed from 'after final payment made' to 'after final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Special assessment statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Special assessment statements,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489022218241,,,,,,,,,,,,,,,,,,,,GRSItem-20575,,No,Public,,,Special assessment statements,,,,,,"Retention wording changed from 'after final payment made' to 'after final action' to meet new language requirements.,These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00952,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20575,,,,,,,,,,,,,,,,,,,,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.",,,,,,,,Special Assessment,,,,,,,,,952,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-12-6,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00952,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-952,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address, treasurer's receipt number, block and lot numbers.",,,,Special assessment statements,,,,,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address, treasurer's receipt number, block and lot numbers.",,,,,,,,,,,,,"MUN-12-6,GRS-952,952,1,Special assessment statements,Special assessment statements,Item,Discontinued,Finalized,Retention wording changed from 'after final payment made' to 'after final action' to meet new language requirements.,These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.,These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.,Public,Special Assessment",,,,,,,,,,,,,,,GRS-106,,,,,Special Assessment,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-12-6,GRS-952,952,1,Special assessment statements,Special assessment statements,Item,Discontinued,Finalized,Retention wording changed from 'after final payment made' to 'after final action' to meet new language requirements.,These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.,These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.,Public,Special Assessment",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Special Assessment,952,,,,,,,952,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address, treasurer's receipt number, block and lot numbers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Accounts payable,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Accounts payable,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489024315392,,,,,,,,,,,,,,,,,,,,GRSItem-20577,,No,Public,,,Accounts payable,,,,,,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00074,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20577,,,,,,,,,,,,,,,,,,,,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,Financial Management,,,,,,,,,74,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-1,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00074,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-74,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records are used to pay county bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,Accounts payable,,,,,"These records are used to pay county bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,"CO-5-1,GRS-74,74,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-1,GRS-74,74,1,Accounts payable,Accounts payable,Item,Discontinued,Finalized,These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,74,,,,,,,74,"These records are used to pay county bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Checkbook stubs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Checkbook stubs,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489025363968,,,,,,,,,,,,,,,,,,,,GRSItem-20586,,No,Public,,,Checkbook stubs,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00082,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20586,,,,,,,,,,,,,,,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",,,,,,,,Financial Management,,,,,,,,,82,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00082,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-82,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,Checkbook stubs,,,,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,,,,,,,,,,"CO-5-9,GRS-82,82,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-9,GRS-82,82,1,Checkbook stubs,Checkbook stubs,Item,Discontinued,Finalized,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,82,,,,,,,82,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Unclaimed checks,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Unclaimed checks,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489026412544,,,,,,,,,,,,,,,,,,,,GRSItem-20595,,No,Public,,,Unclaimed checks,,,,,,"These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01326,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20595,,,,,,,,,,,,,,,,,,,,"These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,,,,,,,Financial Management,,,,,,,,,1326,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-5-27,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01326,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1326,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are unclaimed checks covering disbursements for school district expenses. Includes check number, date, amount, purpose, and name of payee.",,,,Unclaimed checks,,,,,"These are unclaimed checks covering disbursements for school district expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,"SD-5-27,GRS-1326,1326,1,Unclaimed checks,Unclaimed checks,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 1 year after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-27,GRS-1326,1326,1,Unclaimed checks,Unclaimed checks,Item,Discontinued,Finalized,These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,These are unclaimed checks covering disbursements for school district expenses. Includes check number\, date\, amount\, purpose\, and name of payee.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1326,,,,,,,1326,"These are unclaimed checks covering disbursements for school district expenses. Includes check number, date, amount, purpose, and name of payee.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual financial summary report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Annual financial summary report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489026412545,,,,,,,,,,,,,,,,,,,,GRSItem-20606,,No,Public,,,Annual financial summary report,,,,,,"This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01511,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1999-06-01,,,,,20606,,,,,,,,,,,,,,,,,,,,"This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.",,,,,,,,Financial Management,,,,,,,,,1511,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-19-3,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01511,,,,,,1999-06-01T00:00:00Z,,,,,,,GRS-1511,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues, expenditures, changes in investments, and the cash balance at the end of the fiscal year.",,,,Annual financial summary repor,,,,,"This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues, expenditures, changes in investments, and the cash balance at the end of the fiscal year.",,,,,,,,,,,,,"SD-19-3,GRS-1511,1511,1,Annual financial summary report,Annual financial summary repor,Item,Discontinued,Finalized,This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.,This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-19-3,GRS-1511,1511,1,Annual financial summary report,Annual financial summary repor,Item,Discontinued,Finalized,This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.,This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues\, expenditures\, changes in investments\, and the cash balance at the end of the fiscal year.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1511,,,,,,,1511,"This report is submitted annually to the district's business administrator and is used for auditing purposes. It includes the beginning cash balances in checking and savings accounts as well as total annual revenues, expenditures, changes in investments, and the cash balance at the end of the fiscal year.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Check registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Check registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489028509696,,,,,,,,,,,,,,,,,,,,GRSItem-20584,,No,Public,,,Check registers,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00081,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20584,,,,,,,,,,,,,,,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,Financial Management,,,,,,,,,81,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-8,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00081,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-81,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,Check registers,,,,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,,,,,,"CO-5-8,GRS-81,81,1,Check registers,Check registers,Item,Discontinued,Finalized,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 7 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-8,GRS-81,81,1,Check registers,Check registers,Item,Discontinued,Finalized,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,81,,,,,,,81,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interdepartmental billings,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Interdepartmental billings,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489028509698,,,,,,,,,,,,,,,,,,,,GRSItem-20590,,No,Public,,,Interdepartmental billings,,,,,,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01317,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20590,,,,,,,,,,,,,,,,,,,,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,,,,,,,,Financial Management,,,,,,,,,1317,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-5-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01317,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1317,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,,,,Interdepartmental billings,,,,,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,,,,,,,,,,,,,"SD-5-15,GRS-1317,1317,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-15,GRS-1317,1317,1,Interdepartmental billings,Interdepartmental billings,Item,Discontinued,Finalized,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1317,,,,,,,1317,These are accounting documents that request the transfer of funds between departments and schools for services rendered or materials purchased.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Investment registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489029558272,,,,,,,,,,,,,,,,,,,,GRSItem-20761,,No,Public,,,Investment registers,,,,,,"These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.",,,No,,,,,,,,,,,,,,,,,,,01318,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,20761,,,,,,,,,,,,,,,,,,,,"These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.",,,,,,,,Financial Management,,,,,,,,,1318,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SD-5-18,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01318,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1318,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the school district.",,,,Investment registers,,,,,"These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the school district.",,,,,,,,,,,,,"SD-5-18,GRS-1318,1318,1,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.,These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-18,GRS-1318,1318,1,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.,These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the school district.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1318,,,,,,,1318,"These are registers of all investments made by the school district. A worksheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the school district.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) reports,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489030606849,,,,,,,,,,,,,,,,,,,,GRSItem-20906,,No,Public,,,Equal employment opportunity (eeo) reports,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",,,No,,,,,,,,,,,,,,,,,,,00919,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 2 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,20906,,,,,,,,,,,,,,,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",,,,,,,,Human Resources,,,,,,,,,919,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,MUN-9-35,,,,,,,,,,,,,,,,,,2018-05-21T00:00:00Z,,,,00919,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-919,,,,,,,,,,,,,,,,,,,,,,,,,,2018-05-21,,,,,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,Equal employment opportunity (,,,,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,,,,,,,,,,"MUN-9-35,GRS-919,919,2,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain for 2 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"MUN-9-35,GRS-919,919,2,Equal employment opportunity (eeo) reports,Equal employment opportunity (,Item,Discontinued,Finalized,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,919,,,,,,,919,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,State library annual report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-3,,,,21285,,,,,,,State library annual report,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489032704000,,,,,,,,,,,,,,,,,,,,GRSItem-21198,,No,Public,,,State library annual report,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,No,,,,,,,Annual or official reports,,,,,,,,,,,,00521,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1993-12-01,,,,,21198,,,,,,,,,,,,,,,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,Library,,,,,,,,,521,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-24-18,,,,,,,,,,,,,,,,,,2018-11-27T00:00:00Z,,,,00521,,,,,,1993-12-01T00:00:00Z,,,,,,,GRS-521,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-27,,,,,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,State library annual report,,,,,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,,,,,,"CO-24-18,GRS-521,521,1,State library annual report,State library annual report,Item,Discontinued,Finalized,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,Public,Library",,,,,,,,,,,,,,,GRS-3,,,,,Library,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-24-18,GRS-521,521,1,State library annual report,State library annual report,Item,Discontinued,Finalized,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.,Public,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,521,,,,,,,521,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal, city, county, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21285,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Equal employment opportunity (eeo) statistics files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-3,,,,21285,,,,,,,Equal employment opportunity (eeo) statistics files,,,,Item,Annual or official reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489033752576,,,,,,,,,,,,,,,,,,,,GRSItem-21260,,No,Public,,,Equal employment opportunity (eeo) statistics files,,,,,,Employment statistics relating to race and gender.,,,No,,,,,,,,,,,,,,,,,,,01921,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2001-10-01,,,,,21260,,,,,,,,,,,,,,,,,,,,Employment statistics relating to race and gender.,,,,,,,,Human Resources,,,,,,,,,1921,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-11-16,,,,,,,,,,,,,,,,,,2018-12-27T00:00:00Z,,,,01921,,,,,,2018-04-03T00:00:00Z,,,,,,,GRS-1921,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-27,,,,,,,,,Employment statistics relating to race and gender.,,,,Equal employment opportunity (,,,,,Employment statistics relating to race and gender.,,,,,,,,,,,,,"SG-11-16,GRS-1921,1921,2,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,Employment statistics relating to race and gender.,Employment statistics relating to race and gender.,Public,Human Resources",,,,,,,,,,,,,,,,,,,,Human Resources,,Appraisal Committee,,,,,2,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-11-16,GRS-1921,1921,2,Equal employment opportunity (eeo) statistics files,Equal employment opportunity (,Item,Discontinued,Finalized,Employment statistics relating to race and gender.,Employment statistics relating to race and gender.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1921,,,,,,,1921,Employment statistics relating to race and gender.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Receipt books,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Receipt books,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489034801152,,,,,,,,,,,,,,,,,,,,GRSItem-20623,,No,Public,,,Receipt books,,,,,,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01007,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-12-01,,,,,20623,,,,,,,,,,,,,,,,,,,,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.",,,,,,,,Cemetery,,,,,,,,,1007,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-17-9,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01007,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-1007,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date, receipt number, name of person making payment, amount received, fees involved, credits, cash sales, and may include the address of person making payment.",,,,Receipt books,,,,,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date, receipt number, name of person making payment, amount received, fees involved, credits, cash sales, and may include the address of person making payment.",,,,,,,,,,,,,"MUN-17-9,GRS-1007,1007,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.,These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.,Public,Cemetery",,,,,,,,,,,,,,,GRS-106,,,,,Cemetery,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-17-9,GRS-1007,1007,1,Receipt books,Receipt books,Item,Discontinued,Finalized,These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.,These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.,Public,Cemetery",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Cemetery,1007,,,,,,,1007,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date, receipt number, name of person making payment, amount received, fees involved, credits, cash sales, and may include the address of person making payment.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone bills,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,"GRS-106,GRS-1854",,,,"21116,21296",,,,,,,Telephone bills,,,,Item,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489035849729,,,,,,,,,,,,,,,,,,,,GRSItem-21337,,No,Public,,,Telephone bills,,,,,,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",,,No,,,,,,,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,01832,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21337,,,,,,,,,,,,,,,,,,,,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",,,,,,,,Financial Management,,,,,,,,,1832,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-43,,,,,,,,,,,,,,,,,,2019-05-31T00:00:00Z,,,,01832,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1832,,,,,,,,,,,,,,,,,,,,,,,,,,2019-05-31,,,,,,,,,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length, time, and date of phone call.",,,,Telephone bills,,,,,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length, time, and date of phone call.",,,,,,,,,,,,,"SG-7-43,GRS-1832,1832,1,Telephone bills,Telephone bills,Item,Discontinued,Finalized,Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.,Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.,Public,Financial Management",,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-43,GRS-1832,1832,1,Telephone bills,Telephone bills,Item,Discontinued,Finalized,Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.,Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1832,,,,,,,1832,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length, time, and date of phone call.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21116,21296",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-106,,,,21116,,,,,,,Investment registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489036898304,,,,,,,,,,,,,,,,,,,,GRSItem-21317,,No,Public,,,Investment registers,,,,,,"These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00089,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21317,,,,,,,,,,,,,,,,,,,,"These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.",,,,,,,,Financial Management,,,,,,,,,89,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,CO-5-16,,,,,,,,,,,,,,,,,,2019-04-12T00:00:00Z,,,,00089,,,,,,2018-04-20T00:00:00Z,,,,,,,GRS-89,,,,,,,,,,,,,,,,,,,,,,,,,,2019-04-12,,,,,,,,,"These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt.",,,,Investment registers,,,,,"These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt.",,,,,,,,,,,,,"CO-5-16,GRS-89,89,2,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.,These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-16,GRS-89,89,2,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.,These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,89,,,,,,,89,"These are registers of all investments made by the governmental entity. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Expenditure accounting general correspondence and subject files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,"GRS-106,GRS-1854",,,,"21116,21296",,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,Expenditure accounting general correspondence and subject files,,,,Item,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489037946880,,,,,,,,,,,,,,,,,,,,GRSItem-21447,,No,Public,,,Expenditure accounting general correspondence and subject files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.",,,No,,,,,,,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,01808,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21447,,,,,,,,,,,,,,,,,,,,"Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.",,,,,,,,Financial Management,,,,,,,,,1808,,,,,,,,2025-04-29T20:33:14.562Z,,,,,,,,,SG-7-19,,,,,,,,,,,,,,,,,,2020-02-04T00:00:00Z,,,,01808,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1808,,,,,,,,,,,,,,,,,,,,,,,,,,2020-02-04,,,,,,,,,"Correspondence or subject file maintained by operating units responsible for expenditure accounting, pertaining to their internal operations and administration.",,,,Expenditure accounting general,,,,,"Correspondence or subject file maintained by operating units responsible for expenditure accounting, pertaining to their internal operations and administration.",,,,,,,,,,,,,"SG-7-19,GRS-1808,1808,1,Expenditure accounting general correspondence and subject files,Expenditure accounting general,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.,Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.,Public,Financial Management",,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-19,GRS-1808,1808,1,Expenditure accounting general correspondence and subject files,Expenditure accounting general,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.,Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1808,,,,,,,1808,"Correspondence or subject file maintained by operating units responsible for expenditure accounting, pertaining to their internal operations and administration.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21116,21296",,,,,,Inactive,
"",,,,,,"Retention changed from ""after account closed"" to 'after final action' to meet new retention language requirements.",,,,,0.094103105,,,,,,,,,,,Customer deposit cards,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Customer deposit cards,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489038995456,,,,,,,,,,,,,,,,,,,,GRSItem-20627,,No,Public,,,Customer deposit cards,,,,,,"Retention changed from ""after account closed"" to 'after final action' to meet new retention language requirements.,These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01120,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20627,,,,,,,,,,,,,,,,,,,,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",,,,,,,,Public Utilities,,,,,,,,,1120,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-22-12,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01120,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1120,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.",,,,Customer deposit cards,,,,,"These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.",,,,,,,,,,,,,"MUN-22-12,GRS-1120,1120,1,Customer deposit cards,Customer deposit cards,Item,Discontinued,Finalized,Retention changed from ""after account closed"" to 'after final action' to meet new retention language requirements.,These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.,These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.,Public,Public Utilities",,,,,,,,,,,,,,,GRS-106,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-12,GRS-1120,1120,1,Customer deposit cards,Customer deposit cards,Item,Discontinued,Finalized,Retention changed from ""after account closed"" to 'after final action' to meet new retention language requirements.,These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.,These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.,Public,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1120,,,,,,,1120,"These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Subsidiary ledger and journals files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Subsidiary ledger and journals files,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489040044032,,,,,,,,,,,,,,,,,,,,GRSItem-20636,,No,Public,,,Subsidiary ledger and journals files,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00093,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20636,,,,,,,,,,,,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,Financial Management,,,,,,,,,93,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-20,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00093,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-93,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,Subsidiary ledger and journals,,,,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,"CO-5-20,GRS-93,93,1,Subsidiary ledger and journals files,Subsidiary ledger and journals,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-20,GRS-93,93,1,Subsidiary ledger and journals files,Subsidiary ledger and journals,Item,Discontinued,Finalized,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,93,,,,,,,93,"These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Vouchers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Vouchers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489041092608,,,,,,,,,,,,,,,,,,,,GRSItem-20619,,No,Public,,,Vouchers,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00930,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20619,,,,,,,,,,,,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",,,,,,,,Purchasing,,,,,,,,,930,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-10-4,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00930,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-930,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,Vouchers,,,,,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,"MUN-10-4,GRS-930,930,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,,,,,,GRS-106,,,,,Purchasing,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-10-4,GRS-930,930,1,Vouchers,Vouchers,Item,Discontinued,Finalized,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.,Public,Purchasing",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Purchasing,930,,,,,,,930,"This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Billing records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Billing records,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489042141184,,,,,,,,,,,,,,,,,,,,GRSItem-20625,,No,Private,,,Billing records,,,,,,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01113,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,20625,,,,,,,,,,,,,,,,,,,,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.",,,,,,,,Public Utilities,,,,,,,,,1113,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-22-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01113,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1113,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted, accounts transferred, routes billed, adjustments posted, reported balances, direct billing authorizations, and other records related to utility billing functions.",,,,Billing records,,,,,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted, accounts transferred, routes billed, adjustments posted, reported balances, direct billing authorizations, and other records related to utility billing functions.",,,,,,,,,,,,,"MUN-22-5,GRS-1113,1113,1,Billing records,Billing records,Item,Discontinued,Finalized,These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.,These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.,Private,Public Utilities",,,,,,,,,,,,,,,GRS-106,,,,,Public Utilities,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-22-5,GRS-1113,1113,1,Billing records,Billing records,Item,Discontinued,Finalized,These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.,These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.,Private,Public Utilities",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Utilities,1113,,,,,,,1113,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted, accounts transferred, routes billed, adjustments posted, reported balances, direct billing authorizations, and other records related to utility billing functions.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Payment requests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Payment requests,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489043189760,,,,,,,,,,,,,,,,,,,,GRSItem-20635,,No,Public,,,Payment requests,,,,,,"These are requests from entities to pay vendors.,2-25 title changed from ""Warrant requests"" to payment requests by RHS.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00101,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20635,,,,,,,,,,,,,,,,,,,,These are requests from entities to pay vendors.,,,,,,,,Financial Management,,,,,,,,,101,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-29,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00101,,,,,"2-25 title changed from ""Warrant requests"" to payment requests by RHS.",1991-06-01T00:00:00Z,,,,,,,GRS-101,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are requests from entities to pay vendors.,,,,Payment requests,,,,,These are requests from entities to pay vendors.,,,,,,,,,,,,,"CO-5-29,GRS-101,101,1,Payment requests,Payment requests,Item,Discontinued,Finalized,These are requests from entities to pay vendors.,2-25 title changed from ""Warrant requests"" to payment requests by RHS.,These are requests from entities to pay vendors.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-29,GRS-101,101,1,Payment requests,Payment requests,Item,Discontinued,Finalized,These are requests from entities to pay vendors.,2-25 title changed from ""Warrant requests"" to payment requests by RHS.,These are requests from entities to pay vendors.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,101,,,,,,,101,These are requests from entities to pay vendors.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Senior center monthly financial statement,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Senior center monthly financial statement,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489044238336,,,,,,,,,,,,,,,,,,,,GRSItem-20645,,No,Public,,,Senior center monthly financial statement,,,,,,"This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00417,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20645,,,,,,,,,,,,,,,,,,,,"This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.",,,,,,,,Aging and Adult Services,,,,,,,,,417,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-19-17,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00417,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-417,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name, year, petty cash amount (current month, year-to-date), general account (class fees, center donations), less amount remitted to county, activity account, and total expenditures.",,,,Senior center monthly financia,,,,,"This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name, year, petty cash amount (current month, year-to-date), general account (class fees, center donations), less amount remitted to county, activity account, and total expenditures.",,,,,,,,,,,,,"CO-19-17,GRS-417,417,1,Senior center monthly financial statement,Senior center monthly financia,Item,Discontinued,Finalized,This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.,This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.,Public,Aging and Adult Services",,,,,,,,,,,,,,,GRS-106,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-17,GRS-417,417,1,Senior center monthly financial statement,Senior center monthly financia,Item,Discontinued,Finalized,This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.,This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name\, year\, petty cash amount (current month\, year-to-date)\, general account (class fees\, center donations)\, less amount remitted to county\, activity account\, and total expenditures.,Public,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,417,,,,,,,417,"This is a monthly financial statement submitted by senior centers to the county aging administrative office. It is used for accounting purposes. This statement includes center name, year, petty cash amount (current month, year-to-date), general account (class fees, center donations), less amount remitted to county, activity account, and total expenditures.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Telephone bills,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Telephone bills,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489045286912,,,,,,,,,,,,,,,,,,,,GRSItem-20637,,No,Public,,,Telephone bills,,,,,,These are the actual bills for telephone service and long distance toll charges.,,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00094,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20637,,,,,,,,,,,,,,,,,,,,These are the actual bills for telephone service and long distance toll charges.,,,,,,,,Financial Management,,,,,,,,,94,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-21,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00094,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-94,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,These are the actual bills for telephone service and long distance toll charges.,,,,Telephone bills,,,,,These are the actual bills for telephone service and long distance toll charges.,,,,,,,,,,,,,"CO-5-21,GRS-94,94,1,Telephone bills,Telephone bills,Item,Discontinued,Finalized,These are the actual bills for telephone service and long distance toll charges.,These are the actual bills for telephone service and long distance toll charges.,Public,Financial Management",,,,,,,,,,,,,,,GRS-106,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-21,GRS-94,94,1,Telephone bills,Telephone bills,Item,Discontinued,Finalized,These are the actual bills for telephone service and long distance toll charges.,These are the actual bills for telephone service and long distance toll charges.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,94,,,,,,,94,These are the actual bills for telephone service and long distance toll charges.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,"Retention changed from ""after final payment on contract has been made\, provided all audits have been completed"" to ""after final action"".?????",,,,,0.094103105,,,,,,,,,,,Title xx transportation provider service report,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Title xx transportation provider service report,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489046335488,,,,,,,,,,,,,,,,,,,,GRSItem-20646,,No,Private,,,Title xx transportation provider service report,,,,,,"Retention changed from ""after final payment on contract has been made\, provided all audits have been completed"" to ""after final action"".?????,This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,00423,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,20646,,,,,,,,,,,,,,,,,,,,"This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.",,,,,,,,Aging and Adult Services,,,,,,,,,423,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-19-23,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00423,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-423,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address, billing period, service category, contract number, name of clients provided transportation, eligibility code, service activity, number of service units, rate of reimbursements, reimbursement request, fee assessed, subtotals, grand totals, provider's signature, and date.",,,,Title xx transportation provid,,,,,"This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address, billing period, service category, contract number, name of clients provided transportation, eligibility code, service activity, number of service units, rate of reimbursements, reimbursement request, fee assessed, subtotals, grand totals, provider's signature, and date.",,,,,,,,,,,,,"CO-19-23,GRS-423,423,1,Title xx transportation provider service report,Title xx transportation provid,Item,Discontinued,Finalized,Retention changed from ""after final payment on contract has been made\, provided all audits have been completed"" to ""after final action"".?????,This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.,This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.,Private,Aging and Adult Services",,,,,,,,,,,,,,,GRS-106,,,,,Aging and Adult Services,,Appraisal Committee,,,,,1,,,,,,,"Retain for 4 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-19-23,GRS-423,423,1,Title xx transportation provider service report,Title xx transportation provid,Item,Discontinued,Finalized,Retention changed from ""after final payment on contract has been made\, provided all audits have been completed"" to ""after final action"".?????,This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.,This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.,Private,Aging and Adult Services",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Aging and Adult Services,423,,,,,,,423,"This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address, billing period, service category, contract number, name of clients provided transportation, eligibility code, service activity, number of service units, rate of reimbursements, reimbursement request, fee assessed, subtotals, grand totals, provider's signature, and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Lost materials and refund receipts,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Lost materials and refund receipts,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489048432640,,,,,,,,,,,,,,,,,,,,GRSItem-20733,,No,Private,,,Lost materials and refund receipts,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,No,,,,,,,Local government accounts payable and receivable records,,,,,,,,,,,,01425,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1997-06-01,,,,,20733,,,,,,,,,,,,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",,,,,,,,Library,,,,,,,,,1425,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-13-5,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01425,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-1425,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,Lost materials and refund rece,,,,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,"SD-13-5,GRS-1425,1425,1,Lost materials and refund receipts,Lost materials and refund rece,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,,,,,,GRS-106,,,,,Library,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-13-5,GRS-1425,1425,1,Lost materials and refund receipts,Lost materials and refund rece,Item,Discontinued,Finalized,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.,Private,Library",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Library,1425,,,,,,,1425,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number), library materials' titles, amount paid and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21116,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Investment registers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-106,,,,21116,,,,,,,Investment registers,,,,Item,Local government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489049481216,,,,,,,,,,,,,,,,,,,,GRSItem-20760,,No,Public,,,Investment registers,,,,,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",,,No,,,,,,,,,,,,,,,,,,,00823,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20760,,,,,,,,,,,,,,,,,,,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",,,,,,,,Financial Management,,,,,,,,,823,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-5-15,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00823,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-823,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.",,,,Investment registers,,,,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.",,,,,,,,,,,,,"MUN-5-15,GRS-823,823,1,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.,These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.,Public,Financial Management",,,,,,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-15,GRS-823,823,1,Investment registers,Investment registers,Item,Discontinued,Finalized,These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.,These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,823,,,,,,,823,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Stores accounting work papers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1684,GRS-1854",,,,"21251,21296",,,,,,,Stores accounting work papers,,,,Item,"Working files,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489050529792,,,,,,,,,,,,,,,,,,,,GRSItem-20836,,No,Public,,,Stores accounting work papers,,,,,,Work papers used in accumulating stores accounting data.,,,No,,,,,,,"State government accounts payable and receivable records,Working files",,,,,,,,,,,,01828,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,20836,,,,,,,,,,,,,,,,,,,,Work papers used in accumulating stores accounting data.,,,,,,,,Financial Management,,,,,,,,,1828,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SG-7-39,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01828,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1828,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-20,,,,,,,,,Work papers used in accumulating stores accounting data.,,,,Stores accounting work papers,,,,,Work papers used in accumulating stores accounting data.,,,,,,,,,,,,,"SG-7-39,GRS-1828,1828,1,Stores accounting work papers,Stores accounting work papers,Item,Discontinued,Finalized,Work papers used in accumulating stores accounting data.,Work papers used in accumulating stores accounting data.,Public,Financial Management",,,,,,,,,,,,,,,"GRS-1854,GRS-1684",,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-39,GRS-1828,1828,1,Stores accounting work papers,Stores accounting work papers,Item,Discontinued,Finalized,Work papers used in accumulating stores accounting data.,Work papers used in accumulating stores accounting data.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1828,,,,,,,1828,Work papers used in accumulating stores accounting data.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21296,21251",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Annual fixed asset worksheets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1684,,,,21251,,,,,,,Annual fixed asset worksheets,,,,Item,Working files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489051578368,,,,,,,,,,,,,,,,,,,,GRSItem-21088,,No,Public,,,Annual fixed asset worksheets,,,,,,"These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,No,,,,,,,Working files,,,,,,,,,,,,01300,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21088,,,,,,,,,,,,,,,,,,,,"These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",,,,,,,,Fixed Asset,,,,,,,,,1300,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SD-4-1,,,,,,,,,,,,,,,,,,2018-07-06T00:00:00Z,,,,01300,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1300,,,,,,,,,,,,,,,,,,,,,,,,,,2018-07-06,,,,,,,,,"These worksheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,Annual fixed asset worksheets,,,,,"These worksheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,"SD-4-1,GRS-1300,1300,1,Annual fixed asset worksheets,Annual fixed asset worksheets,Item,Discontinued,Finalized,These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,,,,,,GRS-1684,,,,,Fixed Asset,,State Records Committee,,,,,1,,,,,,,"Retain until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-4-1,GRS-1300,1300,1,Annual fixed asset worksheets,Annual fixed asset worksheets,Item,Discontinued,Finalized,These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,These worksheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.,Public,Fixed Asset",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Fixed Asset,1300,,,,,,,1300,"These worksheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21251,,,,,,Inactive,
"",School annual financial report (f-4),,,,,,,,,Yes,0.094103105,,,,,,,,,,,Audited financial statements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have fiscal, and/or historical value(s).",,,,,,,,,,,,,,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,,,,Audited financial statements,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"fiscal budget,annual budget,budget",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489051578369,,,,,,,,,,,,,,,,,,,,GRSItem-21221,,No,,,,Audited financial statements,,,,,,"These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.",,,No,,,,,,,,,,,,,,,,,,,01857,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 4 years. Transfer records to the archives.,,,,,,,,,,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-12-01,,,,,21221,,,,,,,,,,,SD-5-34,,,,,,,,,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,,,,,,,,Financial Management,,,,,,,,,1857,,,,,,GRS-1332,,2025-04-29T20:33:14.585Z,,,,,,,,,SG-7-68,,,,,,,,,,,,,,,,,,,,,,01857,,,,,,2018-12-03T00:00:00Z,,,,,,,GRS-1857,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-03,,,,,,,,,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,,,,Audited financial statements,,,,,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,,,,,,,,,,,,,"SG-7-68,GRS-1857,1857,1,Audited financial statements,Audited financial statements,Item,Current,Finalized,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,fiscal budget,annual budget,budget,Financial Management",,,,21222,,,,,,,,,,,,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 4 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-7-68,GRS-1857,1857,1,Audited financial statements,Audited financial statements,Item,Current,Finalized,These records have historical value based on their evidence of signficant policy formulation and business processes of the government.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,fiscal budget,annual budget,budget,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1857,,,,,,,1857,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,,,,,,,,,,,,,,,,,"School annual financial report (f-4),SD-5-34,GRS-1332",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,System studies and report files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,"GRS-1684,GRS-1727",,,,"21251,21405",,,,,,,System studies and report files,,,,Item,"Working files,Audit records",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489052626944,,,,,,,,,,,,,,,,,,,,GRSItem-21232,,No,Public,,,System studies and report files,,,,,,"These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",,,No,,,,,,,"Working files,Audit records",,,,,,,,,,,,00027,,,Discontinued,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21232,,,,,,,,,,,,,,,,,,,,"These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",,,,,,,,Administrative,,,,,,,,,27,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-1-27,,,,,,,,,,,,,,,,,,2018-12-12T00:00:00Z,,,,00027,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-27,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-12,,,,,,,,,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, related documents and final report.",,,,System studies and report file,,,,,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, related documents and final report.",,,,,,,,,,,,,"CO-1-27,GRS-27,27,1,System studies and report files,System studies and report file,Item,Discontinued,Finalized,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.,Public,Administrative",,,,,,,,,,,,,,,"GRS-1684,GRS-1727",,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-1-27,GRS-27,27,1,System studies and report files,System studies and report file,Item,Discontinued,Finalized,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.,These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,27,,,,,,,27,"These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, related documents and final report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21251,21405",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Uniform crime report files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1684,GRS-3",,,,"21251,21285",,,,,,,Uniform crime report files,,,,Item,"Working files,Annual or official reports",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489053675520,,,,,,,,,,,,,,,,,,,,GRSItem-21249,,No,Public,,,Uniform crime report files,,,,,,"These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,No,,,,,,,"Working files,Annual or official reports",,,,,,,,,,,,00367,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until completion or publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-12-01,,,,,21249,,,,,,,,,,,,,,,,,,,,"These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,Law Enforcement,,,,,,,,,367,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-16-51,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,00367,,,,,,1991-12-01T00:00:00Z,,,,,,,GRS-367,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-20,,,,,,,,,"These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,Uniform crime report files,,,,,"These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,,,,,,"CO-16-51,GRS-367,367,2,Uniform crime report files,Uniform crime report files,Item,Discontinued,Finalized,These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,Public,Law Enforcement",,,,,,,,,,,,,,,"GRS-1684,GRS-3",,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain until completion or publication or report, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-16-51,GRS-367,367,2,Uniform crime report files,Uniform crime report files,Item,Discontinued,Finalized,These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,Public,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,367,,,,,,,367,"These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21251,21285",,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Warrant/check requests - canceled,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1854,,,,21296,,,,,,,Warrant/check requests - canceled,,,,Item,State government accounts payable and receivable records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489054724096,,,,,,,,,,,,,,,,,,,,GRSItem-21297,,No,Public,,,Warrant/check requests - canceled,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,No,,,,,,,State government accounts payable and receivable records,,,,,,,,,,,,00102,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,21297,,,,,,,,,,,,,,,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,Financial Management,,,,,,,,,102,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,CO-5-30,,,,,,,,,,,,,,,,,,2019-02-11T00:00:00Z,,,,00102,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-102,,,,,,,,,,,,,,,,,,,,,,,,,,2019-02-11,,,,,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,Warrant/check requests - cance,,,,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,,,,,,"CO-5-30,GRS-102,102,1,Warrant/check requests - canceled,Warrant/check requests - cance,Item,Discontinued,Finalized,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1854,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-30,GRS-102,102,1,Warrant/check requests - canceled,Warrant/check requests - cance,Item,Discontinued,Finalized,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,102,,,,,,,102,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21296,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Financial audit reports,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have fiscal, and/or historical value(s).",,,,,,,GRS-1727,,,,21405,,,Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.,,,,Financial audit reports,,,,Item,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489055772672,,,,,,,,,,,,,,,,,,,,GRSItem-21406,,No,,,,Financial audit reports,,,,,,"Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.",,,No,,,,,,,Audit records,,,,,,,,,,,,01846,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2016-03-01,,,,,21406,,,,,,,,,,,,,,,,,,,,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,,,,,,,,Financial Management,,,,,,,,,1846,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,SG-7-57,,,,,,,,,,,,,,,,,,2019-10-23T00:00:00Z,,,,01846,,,,,,2016-03-01T00:00:00Z,,,,,,,GRS-1846,,,,,,,,,,,,,,,,,,,,,,,,,,2019-10-23,,,,,,,,,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,,,,Financial audit reports,,,,,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,"SG-7-57,GRS-1846,1846,1,Financial audit reports,Financial audit reports,Item,Discontinued,Finalized,Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,Financial Management",,,,,,,,,,,,,,,GRS-1727,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-7-57,GRS-1846,1846,1,Financial audit reports,Financial audit reports,Item,Discontinued,Finalized,Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1846,,,,,,,1846,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21405,,,,,,Inactive,
"",,,,,,Retention changed from 'administrative need ends' to 'final action' to meet new language requirements.,,,,,0.094103105,,,,,,,,,,,Uniform crime report files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"GRS-1684,GRS-3",,,,"21251,21285",,,,,,,Uniform crime report files,,,,Item,"Working files,Annual or official reports",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489056821248,,,,,,,,,,,,,,,,,,,,GRSItem-21250,,No,Exempt,,,Uniform crime report files,,,,,,"Retention changed from 'administrative need ends' to 'final action' to meet new language requirements.,These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,No,,,,,,,"Working files,Annual or official reports",,,,,,,,,,,,01096,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-12-01,,,,,21250,,,,,,,,,,,,,,,,,,,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,Law Enforcement,,,,,,,,,1096,,,,,,,,2025-04-29T20:33:14.585Z,,,,,,,,,MUN-21-50,,,,,,,,,,,,,,,,,,2018-04-20T00:00:00Z,,,,01096,,,,,,1989-12-01T00:00:00Z,,,,,,,GRS-1096,,,,,,,,,,,,,,,,,,,,,,,,,,2018-12-20,,,,,,,,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,Uniform crime report files,,,,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,,,,,,"MUN-21-50,GRS-1096,1096,2,Uniform crime report files,Uniform crime report files,Item,Discontinued,Finalized,Retention changed from 'administrative need ends' to 'final action' to meet new language requirements.,These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,Exempt,Law Enforcement",,,,,,,,,,,,,,,"GRS-1684,GRS-3",,,,,Law Enforcement,,Appraisal Committee,,,,,2,,,,,,,"Retain until final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-21-50,GRS-1096,1096,2,Uniform crime report files,Uniform crime report files,Item,Discontinued,Finalized,Retention changed from 'administrative need ends' to 'final action' to meet new language requirements.,These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.,Exempt,Law Enforcement",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Law Enforcement,1096,,,,,,,1096,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21251,21285",,,,,,Inactive,
"",Financial audit reports,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Audit records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"<p>
	&nbsp;These records have historical value based on their evidence of significant policy formulation and business processes of the government.</p>
",,,,Audit records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489057869824,,,,,,,,,,,,,,,,,,,,GRSItem-21405,,No,,,,Audit records,,,,,,"<p>\n	&nbsp;These records have historical value based on their evidence of significant policy formulation and business processes of the government.</p>\n,These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.",,,No,,,,,,,,,,,,,,,,,,,01727,,,Current,,,,,,,,,,,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,<p>\n	&nbsp;These records have historical value based on their evidence of significant policy formulation and business processes of the government.</p>\n,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-16,,,,,21405,,,,,,,,,,,SG-7-57,,,,,,,,,"These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.",,,,,,,,Administrative,,,,,,,,,1727,,,,,,GRS-1846,,2025-04-29T20:33:14.585Z,,,,,,,,,SG-1-80,,,,,,,,,,,,,,,,,,,,,,01727,,,,,,2019-10-23T00:00:00Z,,,,,,,GRS-1727,,,,,,,,,,,,,,,,,,,,,,,,,,2019-10-23,,,,,,,,,"These are studies, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs, operations, productivity, performance, compliance, and can include examining and verifying the entities' financial activities for the year.",,,,Audit records,,,,,"These are studies, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs, operations, productivity, performance, compliance, and can include examining and verifying the entities' financial activities for the year.",,,,,,,,,,,,,"SG-1-80,GRS-1727,1727,5,Audit records,Audit records,Item,Current,Finalized,<p>\n	&nbsp;These records have historical value based on their evidence of significant policy formulation and business processes of the government.</p>\n,These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.,These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.,Administrative",,,,21406,,,,,,,,,,,,,,,,Administrative,,Appraisal Committee,,,,,5,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-80,GRS-1727,1727,5,Audit records,Audit records,Item,Current,Finalized,<p>\n	&nbsp;These records have historical value based on their evidence of significant policy formulation and business processes of the government.</p>\n,These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.,These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1727,,,,,,,1727,"These are studies, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs, operations, productivity, performance, compliance, and can include examining and verifying the entities' financial activities for the year.",,,,,,,,,,,,,,,,,"Financial audit reports,SG-7-57,GRS-1846",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Motor pool cost files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or fiscal value(s).",,,,,,,"GRS-106,GRS-1854",,,,"21116,21296",,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Motor pool cost files,,,,Item,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,,,,,,,,,,,,,,,,,"cars,vehicles",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830770489170067456,,,,,,,,,,,,,,,,,,,,GRSItem-21411,,No,Public,,,Motor pool cost files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Motor pool vehicle ledgers and work sheets providing cost and expense data.",,,No,,,,,,,"Local government accounts payable and receivable records,State government accounts payable and receivable records",,,,,,,,,,,,01865,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21411,,,,,,,,,,,,,,,,,,,,Motor pool vehicle ledgers and work sheets providing cost and expense data.,,,,,,,,Motor Vehicle,,,,,,,,,1865,,,,,,,,2025-04-29T20:33:14.755Z,,,,,,,,,SG-9-6,,,,,,,,,,,,,,,,,,2019-11-15T00:00:00Z,,,,01865,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1865,,,,,,,,,,,,,,,,,,,,,,,,,,2019-11-15,,,,,,,,,Motor pool vehicle ledgers and work sheets providing cost and expense data.,,,,Motor pool cost files,,,,,Motor pool vehicle ledgers and work sheets providing cost and expense data.,,,,,,,,,,,,,"SG-9-6,GRS-1865,1865,1,Motor pool cost files,Motor pool cost files,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Motor pool vehicle ledgers and work sheets providing cost and expense data.,Motor pool vehicle ledgers and work sheets providing cost and expense data.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,,,,,,"GRS-106,GRS-1854",,,,,Motor Vehicle,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-9-6,GRS-1865,1865,1,Motor pool cost files,Motor pool cost files,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,Motor pool vehicle ledgers and work sheets providing cost and expense data.,Motor pool vehicle ledgers and work sheets providing cost and expense data.,Public,cars,vehicles,Motor Vehicle",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Motor Vehicle,1865,,,,,,,1865,Motor pool vehicle ledgers and work sheets providing cost and expense data.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"21116,21296",,,,,,Inactive,
"",Organizational files,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or historical value(s).",,,,,,,,,,,,,,"These records are historical as they document the creation, operation, and closure of governmental entities.
",,,,Agency history records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841797230592,,,,,,,,,,,,,,,,,,,,GRSItem-21203,,No,Public,,,Agency history records,,,,,,"These records are historical as they document the creation\, operation\, and closure of governmental entities.\n,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,,No,,,,,,,,,,,,,,,,,,,01723,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,"These records are historical as they document the creation\, operation\, and closure of governmental entities.\n",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,21203,,,,,,,,,,,SG-1-19,,,,,,,,,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,,,,,,,Administrative,,,,,,,,,1723,,,,,,GRS-1672,,2025-04-29T22:46:00.442Z,,,,,,,,,SG-1-76,,,,,,,,,,,,,,,,,,,,,,01723,,,,,,2018-11-28T00:00:00Z,,,,,,,GRS-1723,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-28,,,,,,,,,"These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.",,,,Agency history records,,,,,"These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.",,,,,,,,,,,,,"SG-1-76,GRS-1723,1723,2,Agency history records,Agency history records,Item,Current,Finalized,These records are historical as they document the creation\, operation\, and closure of governmental entities.\n,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.,Public,Administrative",,,,21202,,,,,,,,,,,,,,,,Administrative,,State Records Committee,,,,,2,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-76,GRS-1723,1723,2,Agency history records,Agency history records,Item,Current,Finalized,These records are historical as they document the creation\, operation\, and closure of governmental entities.\n,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1723,,,,,,,1723,"These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.",,,,,,,,,,,,,,,,,"Organizational files,SG-1-19,GRS-1672",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Organizational files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,Organizational files,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841799327744,,,,,,,,,,,,,,,,,,,,GRSItem-3139,,No,Public,,,Organizational files,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",,,No,,,,,,,Agency history records,,,,,,,,,,,,00016,,,Discontinued,,,,,,,,,,See state schedule Agency History Records 1-76,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3139,,,,,,,,,,,,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,Administrative,,,,,,,,,16,,,,,,,,2025-04-29T22:46:00.442Z,,,,,,,,,CO-1-16,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00016,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-16,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,Organizational files,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,,,,,,"CO-1-16,GRS-16,16,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-16,GRS-16,16,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,16,,,,,,,16,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Agency commendation files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1723,,,,21203,,,,,,,Agency commendation files,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841800376320,,,,,,,,,,,,,,,,,,,,GRSItem-21155,,No,Public,,,Agency commendation files,,,,,,"These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.",,,No,,,,,,,Agency history records,,,,,,,,,,,,01997,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 6 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21155,,,,,,,,,,,,,,,,,,,,"These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.",,,,,,,,Public Affairs,,,,,,,,,1997,,,,,,,,2025-04-29T22:46:00.442Z,,,,,,,,,SG-15-1,,,,,,,,,,,,,,,,,,2018-11-14T00:00:00Z,,,,01997,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1997,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-14,,,,,,,,,"These are awards, letters of commendation, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs, operations, or accomplishments. They are not part of individual personnel files.",,,,Agency commendation files,,,,,"These are awards, letters of commendation, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs, operations, or accomplishments. They are not part of individual personnel files.",,,,,,,,,,,,,"SG-15-1,GRS-1997,1997,1,Agency commendation files,Agency commendation files,Item,Discontinued,Finalized,These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.,These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.,Public,Public Affairs",,,,,,,,,,,,,,,GRS-1723,,,,,Public Affairs,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 6 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-15-1,GRS-1997,1997,1,Agency commendation files,Agency commendation files,Item,Discontinued,Finalized,These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.,These are awards\, letters of commendation\, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs\, operations\, or accomplishments. They are not part of individual personnel files.,Public,Public Affairs",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Public Affairs,1997,,,,,,,1997,"These are awards, letters of commendation, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs, operations, or accomplishments. They are not part of individual personnel files.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Organizational files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,Organizational files,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841824493568,,,,,,,,,,,,,,,,,,,,GRSItem-2779,,No,Public,,,Organizational files,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.",,,No,,,,,,,Agency history records,,,,,,,,,,,,00750,,,Discontinued,,,,,,,,,,See state schedule Agency History Records 1-76,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2779,,,,,,,,,,,,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.",,,,,,,,Administrative,,,,,,,,,750,,,,,,,,2025-04-29T22:46:00.468Z,,,,,,,,,MUN-1-15,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00750,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-750,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibilities assigned to executive officers.",,,,Organizational files,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibilities assigned to executive officers.",,,,,,,,,,,,,"MUN-1-15,GRS-750,750,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-15,GRS-750,750,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,750,,,,,,,750,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibilities assigned to executive officers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,County histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,County histories,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841826590720,,,,,,,,,,,,,,,,,,,,GRSItem-3366,,No,Public,,,County histories,,,,,,"These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.",,,No,,,,,,,Agency history records,,,,,,,,,,,,00031,,,Discontinued,,,,,,,,,,See state schedule Agency History Records 1-76,,,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3366,,,,,,,,,,,,,,,,,,,,"These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.",,,,,,,,Administrative,,,,,,,,,31,,,,,,,,2025-04-29T22:46:00.468Z,,,,,,,,,CO-1-31,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00031,,,,,,1995-06-01T00:00:00Z,,,,,,,GRS-31,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title, author, date written, and a historical narrative.",,,,County histories,,,,,"These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title, author, date written, and a historical narrative.",,,,,,,,,,,,,"CO-1-31,GRS-31,31,1,County histories,County histories,Item,Discontinued,Finalized,These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.,These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"CO-1-31,GRS-31,31,1,County histories,County histories,Item,Discontinued,Finalized,These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.,These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title\, author\, date written\, and a historical narrative.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,31,,,,,,,31,"These are published or unpublished histories written by or financed from county funds on the county government or an individual county agency. They may include title, author, date written, and a historical narrative.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,City histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,City histories,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841827639296,,,,,,,,,,,,,,,,,,,,GRSItem-2780,,No,Public,,,City histories,,,,,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,,No,,,,,,,Agency history records,,,,,,,,,,,,00749,,,Discontinued,,,,,,,,,,"This schedule now falls under Agency History Records, SG 1-76.",,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2780,,,,,,,,,,,,,,,,,,,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,,,,,,,Administrative,,,,,,,,,749,,,,,,,,2025-04-29T22:46:00.468Z,,,,,,,,,MUN-1-14,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,00749,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-749,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.",,,,City histories,,,,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.",,,,,,,,,,,,,"MUN-1-14,GRS-749,749,1,City histories,City histories,Item,Discontinued,Finalized,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"MUN-1-14,GRS-749,749,1,City histories,City histories,Item,Discontinued,Finalized,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,749,,,,,,,749,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Organizational files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,GRS-1723,,,,21203,,,This disposition is based on the use of the record in documenting the history of the agency.,,,,Organizational files,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841830785024,,,,,,,,,,,,,,,,,,,,GRSItem-21202,,No,Public,,,Organizational files,,,,,,"This disposition is based on the use of the record in documenting the history of the agency.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,,No,,,,,,,Agency history records,,,,,,,,,,,,01672,,,Discontinued,,,,,,,,,,,,,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,This disposition is based on the use of the record in documenting the history of the agency.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1990-07-01,,,,,21202,,,,,,,,,,,,,,,,,,,,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,,,,,,,Administrative,,,,,,,,,1672,,,,,,,,2025-04-29T22:46:00.474Z,,,,,,,,,SG-1-19,,,,,,,,,,,,,,,,,,2018-11-28T00:00:00Z,,,,01672,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1672,,,,,,,,,,,,,,,,,,,,,,,,,,2018-11-28,,,,,,,,,"Records detailing an organization, which could include charts, functional statements, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,,,Organizational files,,,,,"Records detailing an organization, which could include charts, functional statements, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,,,,,,,,,,,,"SG-1-19,GRS-1672,1672,1,Organizational files,Organizational files,Item,Discontinued,Finalized,This disposition is based on the use of the record in documenting the history of the agency.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 3 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-19,GRS-1672,1672,1,Organizational files,Organizational files,Item,Discontinued,Finalized,This disposition is based on the use of the record in documenting the history of the agency.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1672,,,,,,,1672,"Records detailing an organization, which could include charts, functional statements, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Organizational files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,Organizational files,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841832882176,,,,,,,,,,,,,,,,,,,,GRSItem-3471,,No,Public,,,Organizational files,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",,,No,,,,,,,Agency history records,,,,,,,,,,,,01265,,,Discontinued,,,,,,,,,,See state schedule Agency History Records 1-76,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3471,,,,,,,,,,,,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,Administrative,,,,,,,,,1265,,,,,,,,2025-04-29T22:46:00.474Z,,,,,,,,,SD-1-17,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01265,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1265,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,Organizational files,,,,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,,,,,,"SD-1-17,GRS-1265,1265,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"SD-1-17,GRS-1265,1265,1,Organizational files,Organizational files,Item,Discontinued,Finalized,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1265,,,,,,,1265,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the school district. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibility assigned to executive officers.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Agency histories,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1723,,,,21203,,,,,,,Agency histories,,,,Item,Agency history records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1830778841898942464,,,,,,,,,,,,,,,,,,,,GRSItem-2892,,No,Public,,,Agency histories,,,,,,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,,No,,,,,,,Agency history records,,,,,,,,,,,,01657,,,Discontinued,,,,,,,,,,This schedule now falls under Agency History Records SG 1-76.,,,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,2892,,,,,,,,,,,,,,,,,,,,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,,,,,,,Administrative,,,,,,,,,1657,,,,,,,,2025-04-29T22:46:00.539Z,,,,,,,,,SG-1-4,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01657,,,,,,1990-07-01T00:00:00Z,,,,,,,GRS-1657,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"Records which document an agency's history. Includes scrapbooks, photographs, articles, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,,,Agency histories,,,,,"Records which document an agency's history. Includes scrapbooks, photographs, articles, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,,,,,,,,,,,,"SG-1-4,GRS-1657,1657,1,Agency histories,Agency histories,Item,Discontinued,Finalized,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.,Public,Administrative",,,,,,,,,,,,,,,GRS-1723,,,,,Administrative,,State Records Committee,,,,,1,,,,,,,Permanent. Retain for 10 years. Transfer records to the archives.,,,,,,,,,,,,,,,,,,"SG-1-4,GRS-1657,1657,1,Agency histories,Agency histories,Item,Discontinued,Finalized,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.,Public,Administrative",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Administrative,1657,,,,,,,1657,"Records which document an agency's history. Includes scrapbooks, photographs, articles, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21203,,,,,,Inactive,
"","Board member application,Employment applications (not hired)",,,,,Retention wording changed from 'from application' to 'after final action' to meet new language requirements.,,,,Yes,0.094103105,,,,,,,,,,,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"These records have administrative, and/or legal value(s).",,,,,,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically,?Utah Code 34-46-203(2)(2018).",,,,Staff acquisition records,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"employment,hiring,not hired,new hires,employee application,application for employment",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663004749824,,,,,,,,,,,,,,,,,,,,GRSItem-21124,,No,Private,,,Staff acquisition records,,,,,,"Retention wording changed from 'from application' to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 34-46-203(2)(2018).,Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.",,,No,,,,,,,,,,,,,,,,,,,01964,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,"These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 34-46-203(2)(2018).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-06-01,,,,,21124,,,,,,,,,,,"CO-25-5,SG-11-12",,,,,,,,,"Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,Human Resources,,,,,,,,,1964,,,,,,"GRS-527,GRS-1917",,2025-05-05T17:31:55.274Z,,,,,,,,,SG-11-61,,,,,,,,,,,,,,,,,,,,,,01964,,,,,,2018-08-28T00:00:00Z,,,,,,,GRS-1964,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-28,,,,,,,,,"Records related to the recruiting and hiring of employees, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.",,,,Staff acquisition records,,,,,"Records related to the recruiting and hiring of employees, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,,,,,,"SG-11-61,GRS-1964,1964,1,Staff acquisition records,Staff acquisition records,Item,Current,Finalized,Retention wording changed from 'from application' to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 34-46-203(2)(2018).,Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.,Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.,Private,employment,hiring,not hired,new hires,employee application,application for employment,Human Resources",,,,"21125,21327",,,,,,,,,,,,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-61,GRS-1964,1964,1,Staff acquisition records,Staff acquisition records,Item,Current,Finalized,Retention wording changed from 'from application' to 'after final action' to meet new language requirements.,These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization\, to demonstrate compliance with laws and regulations\, or to meet other legal needs. Specifically\,?Utah Code 34-46-203(2)(2018).,Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.,Records related to the recruiting and hiring of employees\, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.,Private,employment,hiring,not hired,new hires,employee application,application for employment,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1964,,,,,,,1964,"Records related to the recruiting and hiring of employees, including candidates not hired. The resume and application of hired individuals are part of the Employee History Records.",,,,,,,,,,,,,,,,,"Board member application,Employment applications (not hired),CO-25-5,SG-11-12,GRS-527,GRS-1917",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment applications (not hired),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Employment applications (not hired),,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663006846976,,,,,,,,,,,,,,,,,,,,GRSItem-21327,,No,Private,,,Employment applications (not hired),,,,,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01917,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21327,,,,,,,,,,,,,,,,,,,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,,,,,,,,Human Resources,,,,,,,,,1917,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,SG-11-12,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,01917,,,,,,2018-04-04T00:00:00Z,,,,,,,GRS-1917,,,,,,,,,,,,,,,,,,,,,,,,,,2019-03-22,,,,,,,,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,,,,Employment applications (not h,,,,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,,,,,,,,,,,,,"SG-11-12,GRS-1917,1917,2,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-12,GRS-1917,1917,2,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1917,,,,,,,1917,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Job opening files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Job opening files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663007895552,,,,,,,,,,,,,,,,,,,,GRSItem-2847,,No,Public,,,Job opening files,,,,,,These files contain a listing of all current municipal job openings with job descriptions.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00894,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2847,,,,,,,,,,,,,,,,,,,,These files contain a listing of all current municipal job openings with job descriptions.,,,,,,,,Human Resources,,,,,,,,,894,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,MUN-9-10,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00894,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-894,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,These files contain a listing of all current municipal job openings with job descriptions.,,,,Job opening files,,,,,These files contain a listing of all current municipal job openings with job descriptions.,,,,,,,,,,,,,"MUN-9-10,GRS-894,894,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current municipal job openings with job descriptions.,These files contain a listing of all current municipal job openings with job descriptions.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-10,GRS-894,894,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current municipal job openings with job descriptions.,These files contain a listing of all current municipal job openings with job descriptions.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,894,,,,,,,894,These files contain a listing of all current municipal job openings with job descriptions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Eligibility certificates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Eligibility certificates,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663008944128,,,,,,,,,,,,,,,,,,,,GRSItem-2842,,No,Private,,,Eligibility certificates,,,,,,"These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00886,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2842,,,,,,,,,,,,,,,,,,,,"These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",,,,,,,,Human Resources,,,,,,,,,886,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,MUN-9-2,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00886,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-886,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are certificates of eligibility with related requests, forms, correspondence, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",,,,Eligibility certificates,,,,,"These are certificates of eligibility with related requests, forms, correspondence, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",,,,,,,,,,,,,"MUN-9-2,GRS-886,886,1,Eligibility certificates,Eligibility certificates,Item,Discontinued,Finalized,These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible."",These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible."",Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 4 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-2,GRS-886,886,1,Eligibility certificates,Eligibility certificates,Item,Discontinued,Finalized,These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible."",These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible."",Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,886,,,,,,,886,"These are certificates of eligibility with related requests, forms, correspondence, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position description files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Position description files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663009992704,,,,,,,,,,,,,,,,,,,,GRSItem-2850,,No,Public,,,Position description files,,,,,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00897,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2850,,,,,,,,,,,,,,,,,,,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",,,,,,,,Human Resources,,,,,,,,,897,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,MUN-9-13,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00897,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-897,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,Position description files,,,,,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,,,,,,,,,,"MUN-9-13,GRS-897,897,1,Position description files,Position description files,Item,Discontinued,Finalized,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-13,GRS-897,897,1,Position description files,Position description files,Item,Discontinued,Finalized,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,897,,,,,,,897,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel requisition and analysis files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Personnel requisition and analysis files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663009992705,,,,,,,,,,,,,,,,,,,,GRSItem-3164,,No,Public,,,Personnel requisition and analysis files,,,,,,"These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00165,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3164,,,,,,,,,,,,,,,,,,,,"These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",,,,,,,,Human Resources,,,,,,,,,165,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,CO-8-21,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00165,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-165,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether county employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,Personnel requisition and anal,,,,,"These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether county employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,,,,,,,,,,"CO-8-21,GRS-165,165,1,Personnel requisition and analysis files,Personnel requisition and anal,Item,Discontinued,Finalized,These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-21,GRS-165,165,1,Personnel requisition and analysis files,Personnel requisition and anal,Item,Discontinued,Finalized,These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether county employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,165,,,,,,,165,"These forms are used by county departments to fill vacant positions and to request new positions. The form includes position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether county employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment applications (not hired),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Employment applications (not hired),,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663012089856,,,,,,,,,,,,,,,,,,,,GRSItem-3359,,No,Private,,,Employment applications (not hired),,,,,,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01450,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3359,,,,,,,,,,,,,,,,,,,,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.",,,,,,,,Human Resources,,,,,,,,,1450,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,SD-14-23,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01450,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1450,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,Employment applications (not h,,,,,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,"SD-14-23,GRS-1450,1450,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-23,GRS-1450,1450,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1450,,,,,,,1450,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name, address, and phone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interview records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Interview records,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663013138432,,,,,,,,,,,,,,,,,,,,GRSItem-3441,,No,Private,,,Interview records,,,,,,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00909,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3441,,,,,,,,,,,,,,,,,,,,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,,,,,,Human Resources,,,,,,,,,909,,,,,,,,2025-05-05T17:31:55.274Z,,,,,,,,,MUN-9-25,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00909,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-909,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence, reports, lists of questions, notes, and test scores.",,,,Interview records,,,,,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,"MUN-9-25,GRS-909,909,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-25,GRS-909,909,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,909,,,,,,,909,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,"Retention wording ""after appointment is made"" changed to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Board member application,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1964,,,,21124,,,,,,,Board member application,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663075004416,,,,,,,,,,,,,,,,,,,,GRSItem-21125,,No,Public,,,Board member application,,,,,,"Retention wording ""after appointment is made"" changed to ""after final action"" to meet new language requirements.,This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00527,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1992-12-01,,,,,21125,,,,,,,,,,,,,,,,,,,,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.",,,,,,,,Health,,,,,,,,,527,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,CO-25-5,,,,,,,,,,,,,,,,,,2018-08-28T00:00:00Z,,,,00527,,,,,,1992-12-01T00:00:00Z,,,,,,,GRS-527,,,,,,,,,,,,,,,,,,,,,,,,,,2018-08-28,,,,,,,,,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name, address, business and home telephone numbers, education and work experience in health and environmental fields, volunteer experience, reasons for wanting to serve on board, occupation, signature and date.",,,,Board member application,,,,,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name, address, business and home telephone numbers, education and work experience in health and environmental fields, volunteer experience, reasons for wanting to serve on board, occupation, signature and date.",,,,,,,,,,,,,"CO-25-5,GRS-527,527,1,Board member application,Board member application,Item,Discontinued,Finalized,Retention wording ""after appointment is made"" changed to ""after final action"" to meet new language requirements.,This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.,This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.,Public,Health",,,,,,,,,,,,,,,GRS-1964,,,,,Health,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-25-5,GRS-527,527,1,Board member application,Board member application,Item,Discontinued,Finalized,Retention wording ""after appointment is made"" changed to ""after final action"" to meet new language requirements.,This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.,This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.,Public,Health",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Health,527,,,,,,,527,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name, address, business and home telephone numbers, education and work experience in health and environmental fields, volunteer experience, reasons for wanting to serve on board, occupation, signature and date.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Eligibility register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Eligibility register,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663077101568,,,,,,,,,,,,,,,,,,,,GRSItem-2844,,No,Private,,,Eligibility register,,,,,,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00888,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2844,,,,,,,,,,,,,,,,,,,,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,,,,,,,,Human Resources,,,,,,,,,888,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,MUN-9-4,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00888,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-888,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,,,,Eligibility register,,,,,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,,,,,,,,,,,,,"MUN-9-4,GRS-888,888,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-4,GRS-888,888,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,888,,,,,,,888,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recruitment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Recruitment files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663077101569,,,,,,,,,,,,,,,,,,,,GRSItem-3019,,No,Private,,,Recruitment files,,,,,,"Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01946,,,Discontinued,,,,,,,,,,See Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3019,,,,,,,,,,,,,,,,,,,,"Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,,,,,,,Human Resources,,,,,,,,,1946,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,SG-11-43,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01946,,,,,,2006-02-01T00:00:00Z,,,,,,,GRS-1946,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"Records contain applications and resumes for employment, recruiter evaluations, testing and examination materials, scores, transcripts, certifications, licenses, hiring lists, correspondence, notes, reports, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,,,Recruitment files,,,,,"Records contain applications and resumes for employment, recruiter evaluations, testing and examination materials, scores, transcripts, certifications, licenses, hiring lists, correspondence, notes, reports, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,,,,,,,,,,,,"SG-11-43,GRS-1946,1946,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.,Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-43,GRS-1946,1946,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.,Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1946,,,,,,,1946,"Records contain applications and resumes for employment, recruiter evaluations, testing and examination materials, scores, transcripts, certifications, licenses, hiring lists, correspondence, notes, reports, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position description files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Position description files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663079198720,,,,,,,,,,,,,,,,,,,,GRSItem-3123,,No,Public,,,Position description files,,,,,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00166,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 5 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3123,,,,,,,,,,,,,,,,,,,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",,,,,,,,Human Resources,,,,,,,,,166,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,CO-8-22,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00166,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-166,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,Position description files,,,,,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,,,,,,,,,,"CO-8-22,GRS-166,166,1,Position description files,Position description files,Item,Discontinued,Finalized,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-22,GRS-166,166,1,Position description files,Position description files,Item,Discontinued,Finalized,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,166,,,,,,,166,"These files describe established positions including information on title, grade, duties, and agency responsibilities.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interview records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Interview records,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663079198721,,,,,,,,,,,,,,,,,,,,GRSItem-3004,,No,Protected,,,Interview records,,,,,,"Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01927,,,Discontinued,,,,,,,,,,See Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3004,,,,,,,,,,,,,,,,,,,,"Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",,,,,,,,Human Resources,,,,,,,,,1927,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,SG-11-23,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01927,,,,,,2001-10-01T00:00:00Z,,,,,,,GRS-1927,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"Correspondence, reports, notes, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",,,,Interview records,,,,,"Correspondence, reports, notes, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",,,,,,,,,,,,,"SG-11-23,GRS-1927,1927,1,Interview records,Interview records,Item,Discontinued,Finalized,Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).,Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-11-23,GRS-1927,1927,1,Interview records,Interview records,Item,Discontinued,Finalized,Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).,Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1927,,,,,,,1927,"Correspondence, reports, notes, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after hiring decision is made"" to 'final action' to meet new language requirements .",,,,,0.094103105,,,,,,,,,,,Recruitment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Recruitment files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663080247296,,,,,,,,,,,,,,,,,,,,GRSItem-3162,,No,Public,,,Recruitment files,,,,,,"Retention wording changed from ""after hiring decision is made"" to 'final action' to meet new language requirements .,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00169,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3162,,,,,,,,,,,,,,,,,,,,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,Human Resources,,,,,,,,,169,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,CO-8-25,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00169,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-169,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,Recruitment files,,,,,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,,,,,,"CO-8-25,GRS-169,169,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Retention wording changed from ""after hiring decision is made"" to 'final action' to meet new language requirements .,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-25,GRS-169,169,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Retention wording changed from ""after hiring decision is made"" to 'final action' to meet new language requirements .,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,169,,,,,,,169,These files document the offering of county positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Job descriptions,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Job descriptions,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663081295872,,,,,,,,,,,,,,,,,,,,GRSItem-3355,,No,Public,,,Job descriptions,,,,,,"These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01445,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3355,,,,,,,,,,,,,,,,,,,,"These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.",,,,,,,,Human Resources,,,,,,,,,1445,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,SD-14-17,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01445,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1445,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are job descriptions for classified and certified positions within the school district. They may include job title, job site, duties, educational requirements, step and salary ranges.",,,,Job descriptions,,,,,"These are job descriptions for classified and certified positions within the school district. They may include job title, job site, duties, educational requirements, step and salary ranges.",,,,,,,,,,,,,"SD-14-17,GRS-1445,1445,1,Job descriptions,Job descriptions,Item,Discontinued,Finalized,These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.,These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year after after superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-17,GRS-1445,1445,1,Job descriptions,Job descriptions,Item,Discontinued,Finalized,These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.,These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1445,,,,,,,1445,"These are job descriptions for classified and certified positions within the school district. They may include job title, job site, duties, educational requirements, step and salary ranges.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pre-employment tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Pre-employment tests,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663082344448,,,,,,,,,,,,,,,,,,,,GRSItem-3378,,No,Protected,,,Pre-employment tests,,,,,,"These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00173,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3378,,,,,,,,,,,,,,,,,,,,"These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.",,,,,,,,Human Resources,,,,,,,,,173,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,CO-8-29,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00173,,,,,,1995-09-01T00:00:00Z,,,,,,,GRS-173,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These examinations are required of applicants for specific county positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and score.",,,,Pre-employment tests,,,,,"These examinations are required of applicants for specific county positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and score.",,,,,,,,,,,,,"CO-8-29,GRS-173,173,1,Pre-employment tests,Pre-employment tests,Item,Discontinued,Finalized,These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.,These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-29,GRS-173,173,1,Pre-employment tests,Pre-employment tests,Item,Discontinued,Finalized,These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.,These examinations are required of applicants for specific county positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,173,,,,,,,173,"These examinations are required of applicants for specific county positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and score.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Pre-employment tests,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Pre-employment tests,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663083393024,,,,,,,,,,,,,,,,,,,,GRSItem-3455,,No,Protected,,,Pre-employment tests,,,,,,"These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00922,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3455,,,,,,,,,,,,,,,,,,,,"These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.",,,,,,,,Human Resources,,,,,,,,,922,,,,,,,,2025-05-05T17:31:55.341Z,,,,,,,,,MUN-9-38,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00922,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-922,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These examinations are required of applicants for specific municipal positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and scores.",,,,Pre-employment tests,,,,,"These examinations are required of applicants for specific municipal positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and scores.",,,,,,,,,,,,,"MUN-9-38,GRS-922,922,1,Pre-employment tests,Pre-employment tests,Item,Discontinued,Finalized,These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.,These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-38,GRS-922,922,1,Pre-employment tests,Pre-employment tests,Item,Discontinued,Finalized,These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.,These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,922,,,,,,,922,"These examinations are required of applicants for specific municipal positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and scores.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Position survey files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Position survey files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663114850304,,,,,,,,,,,,,,,,,,,,GRSItem-2851,,No,Public,,,Position survey files,,,,,,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00898,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,2851,,,,,,,,,,,,,,,,,,,,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",,,,,,,,Human Resources,,,,,,,,,898,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,MUN-9-14,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00898,,,,,,1988-03-01T00:00:00Z,,,,,,,GRS-898,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description, grade, and salary. They may also include periodic reports.",,,,Position survey files,,,,,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description, grade, and salary. They may also include periodic reports.",,,,,,,,,,,,,"MUN-9-14,GRS-898,898,1,Position survey files,Position survey files,Item,Discontinued,Finalized,These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.,These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-14,GRS-898,898,1,Position survey files,Position survey files,Item,Discontinued,Finalized,These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.,These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,898,,,,,,,898,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description, grade, and salary. They may also include periodic reports.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Eligibility register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Eligibility register,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663116947456,,,,,,,,,,,,,,,,,,,,GRSItem-3114,,No,Private,,,Eligibility register,,,,,,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00148,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3114,,,,,,,,,,,,,,,,,,,,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,,,,,,,,Human Resources,,,,,,,,,148,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,CO-8-4,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00148,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-148,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,,,,Eligibility register,,,,,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,,,,,,,,,,,,,"CO-8-4,GRS-148,148,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-4,GRS-148,148,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,148,,,,,,,148,This is a register of persons identified as qualified (eligible) to fill specific county positions. The county hires from this register.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Job opening files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Job opening files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663116947457,,,,,,,,,,,,,,,,,,,,GRSItem-3117,,No,Public,,,Job opening files,,,,,,These files contain a listing of all current county jobs openings with job descriptions.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00160,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3117,,,,,,,,,,,,,,,,,,,,These files contain a listing of all current county jobs openings with job descriptions.,,,,,,,,Human Resources,,,,,,,,,160,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,CO-8-16,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00160,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-160,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,These files contain a listing of all current county jobs openings with job descriptions.,,,,Job opening files,,,,,These files contain a listing of all current county jobs openings with job descriptions.,,,,,,,,,,,,,"CO-8-16,GRS-160,160,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current county jobs openings with job descriptions.,These files contain a listing of all current county jobs openings with job descriptions.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-8-16,GRS-160,160,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current county jobs openings with job descriptions.,These files contain a listing of all current county jobs openings with job descriptions.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,160,,,,,,,160,These files contain a listing of all current county jobs openings with job descriptions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Eligibility register,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Eligibility register,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663117996032,,,,,,,,,,,,,,,,,,,,GRSItem-3358,,No,Private,,,Eligibility register,,,,,,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01449,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3358,,,,,,,,,,,,,,,,,,,,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,,,,,,,,Human Resources,,,,,,,,,1449,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,SD-14-22,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01449,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1449,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,,,,Eligibility register,,,,,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,,,,,,,,,,,,,"SD-14-22,GRS-1449,1449,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 1 year, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-22,GRS-1449,1449,1,Eligibility register,Eligibility register,Item,Discontinued,Finalized,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1449,,,,,,,1449,This is a register of persons identified as qualified (eligible) to fill specific school district positions. The school district hires from this register.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Job opening files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Job opening files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663119044608,,,,,,,,,,,,,,,,,,,,GRSItem-3362,,No,Public,,,Job opening files,,,,,,These files contain a listing of all current job openings with job descriptions.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01456,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3362,,,,,,,,,,,,,,,,,,,,These files contain a listing of all current job openings with job descriptions.,,,,,,,,Human Resources,,,,,,,,,1456,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,SD-14-29,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01456,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1456,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,These files contain a listing of all current job openings with job descriptions.,,,,Job opening files,,,,,These files contain a listing of all current job openings with job descriptions.,,,,,,,,,,,,,"SD-14-29,GRS-1456,1456,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current job openings with job descriptions.,These files contain a listing of all current job openings with job descriptions.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years after or until superseded, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-29,GRS-1456,1456,1,Job opening files,Job opening files,Item,Discontinued,Finalized,These files contain a listing of all current job openings with job descriptions.,These files contain a listing of all current job openings with job descriptions.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1456,,,,,,,1456,These files contain a listing of all current job openings with job descriptions.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,University recommendation teacher packets,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,University recommendation teacher packets,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663119044609,,,,,,,,,,,,,,,,,,,,GRSItem-3356,,No,Protected,,,University recommendation teacher packets,,,,,,"These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01446,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3356,,,,,,,,,,,,,,,,,,,,"These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.",,,,,,,,Human Resources,,,,,,,,,1446,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,SD-14-18,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01446,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1446,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities, letters of recommendation, evaluations of student teaching, and statements from cooperating university supervisors.",,,,University recommendation teac,,,,,"These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities, letters of recommendation, evaluations of student teaching, and statements from cooperating university supervisors.",,,,,,,,,,,,,"SD-14-18,GRS-1446,1446,1,University recommendation teacher packets,University recommendation teac,Item,Discontinued,Finalized,These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.,These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.,Protected,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-18,GRS-1446,1446,1,University recommendation teacher packets,University recommendation teac,Item,Discontinued,Finalized,These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.,These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, and statements from cooperating university supervisors.,Protected,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1446,,,,,,,1446,"These are informational packets sent by university and college placement centers on potential employees that have made application to teach in a school district. They are used in the hiring process. They include recommendations on teaching abilities, letters of recommendation, evaluations of student teaching, and statements from cooperating university supervisors.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Interview records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Interview records,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663120093184,,,,,,,,,,,,,,,,,,,,GRSItem-3361,,No,Private,,,Interview records,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01455,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3361,,,,,,,,,,,,,,,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.",,,,,,,,Human Resources,,,,,,,,,1455,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,SD-14-28,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,01455,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1455,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence, reports, lists of questions, notes, and test scores.",,,,Interview records,,,,,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,"SD-14-28,GRS-1455,1455,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 6 months, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-28,GRS-1455,1455,1,Interview records,Interview records,Item,Discontinued,Finalized,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence\, reports\, lists of questions\, notes\, and test scores.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1455,,,,,,,1455,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (1992). They include correspondence, reports, lists of questions, notes, and test scores.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,"Retention wording changed from ""after position filled and resolution of any related litigation"" to ""after final action"" to meet new language requirements.",,,,,0.094103105,,,,,,,,,,,Recruitment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1964,,,,21124,,,,,,,Recruitment files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663121141760,,,,,,,,,,,,,,,,,,,,GRSItem-3379,,No,Public,,,Recruitment files,,,,,,"Retention wording changed from ""after position filled and resolution of any related litigation"" to ""after final action"" to meet new language requirements.,These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,01463,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,3379,,,,,,,,,,,,,,,,,,,,"These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.",,,,,,,,Human Resources,,,,,,,,,1463,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,SD-14-36,,,,,,,,,,,,,,,,,,2015-08-11T00:00:00Z,,,,01463,,,,,,1998-05-01T00:00:00Z,,,,,,,GRS-1463,,,,,,,,,,,,,,,,,,,,,,,,,,2015-08-12,,,,,,,,,"These files document the recruitment of applicants for vacant district positions. They include the job announcement, eligibility lists, copies of recruitment request, possible interview questions, and notes.",,,,Recruitment files,,,,,"These files document the recruitment of applicants for vacant district positions. They include the job announcement, eligibility lists, copies of recruitment request, possible interview questions, and notes.",,,,,,,,,,,,,"SD-14-36,GRS-1463,1463,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Retention wording changed from ""after position filled and resolution of any related litigation"" to ""after final action"" to meet new language requirements.,These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.,These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years after final action, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-14-36,GRS-1463,1463,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,Retention wording changed from ""after position filled and resolution of any related litigation"" to ""after final action"" to meet new language requirements.,These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.,These files document the recruitment of applicants for vacant district positions. They include the job announcement\, eligibility lists\, copies of recruitment request\, possible interview questions\, and notes.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,1463,,,,,,,1463,"These files document the recruitment of applicants for vacant district positions. They include the job announcement, eligibility lists, copies of recruitment request, possible interview questions, and notes.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Personnel requisition and analysis files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Personnel requisition and analysis files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663122190336,,,,,,,,,,,,,,,,,,,,GRSItem-3443,,No,Public,,,Personnel requisition and analysis files,,,,,,"These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00912,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3443,,,,,,,,,,,,,,,,,,,,"These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",,,,,,,,Human Resources,,,,,,,,,912,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,MUN-9-28,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00912,,,,,,1996-11-01T00:00:00Z,,,,,,,GRS-912,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether municipal employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,Personnel requisition and anal,,,,,"These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether municipal employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,,,,,,,,,,"MUN-9-28,GRS-912,912,1,Personnel requisition and analysis files,Personnel requisition and anal,Item,Discontinued,Finalized,These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 5 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-28,GRS-912,912,1,Personnel requisition and analysis files,Personnel requisition and anal,Item,Discontinued,Finalized,These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,912,,,,,,,912,"These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether municipal employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Employment applications (not hired),,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Employment applications (not hired),,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663124287488,,,,,,,,,,,,,,,,,,,,GRSItem-3440,,No,Private,,,Employment applications (not hired),,,,,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00904,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3440,,,,,,,,,,,,,,,,,,,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",,,,,,,,Human Resources,,,,,,,,,904,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,MUN-9-20,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00904,,,,,,1997-06-01T00:00:00Z,,,,,,,GRS-904,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references.",,,,Employment applications (not h,,,,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,"MUN-9-20,GRS-904,904,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-20,GRS-904,904,1,Employment applications (not hired),Employment applications (not h,Item,Discontinued,Finalized,These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.,These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.,Private,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,904,,,,,,,904,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Recruitment files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1964,,,,21124,,,,,,,Recruitment files,,,,Item,Staff acquisition records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831302663125336064,,,,,,,,,,,,,,,,,,,,GRSItem-3444,,No,Public,,,Recruitment files,,,,,,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,No,,,,,,,Staff acquisition records,,,,,,,,,,,,00914,,,Discontinued,,,,,,,,,,See state schedule Staff Acquisition Records 11-61,,,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,3444,,,,,,,,,,,,,,,,,,,,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,Human Resources,,,,,,,,,914,,,,,,,,2025-05-05T17:31:55.379Z,,,,,,,,,MUN-9-30,,,,,,,,,,,,,,,,,,2015-05-21T00:00:00Z,,,,00914,,,,,,1997-12-01T00:00:00Z,,,,,,,GRS-914,,,,,,,,,,,,,,,,,,,,,,,,,,2015-05-22,,,,,,,,,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,Recruitment files,,,,,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,,,,,,"MUN-9-30,GRS-914,914,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Public,Human Resources",,,,,,,,,,,,,,,GRS-1964,,,,,Human Resources,,State Records Committee,,,,,1,,,,,,,"Retain for 2 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-9-30,GRS-914,914,1,Recruitment files,Recruitment files,Item,Discontinued,Finalized,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Public,Human Resources",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Human Resources,914,,,,,,,914,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21124,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Circuit breaker reimbursement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have administrative value(s).,,,,,,,GRS-1833,,,,21278,,,,,,,Circuit breaker reimbursement records,,,,Item,Reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831319516349464576,,,,,,,,,,,,,,,,,,,,GRSItem-21277,,No,Public,,,Circuit breaker reimbursement records,,,,,,"These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.",,,No,,,,,,,Reimbursement files,,,,,,,,,,,,00240,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1994-06-01,,,,,21277,,,,,,,,,,,,,,,,,,,,"These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.",,,,,,,,Auditor,,,,,,,,,240,,,,,,,,2025-05-05T21:59:47.876Z,,,,,,,,,CO-13-16,,,,,,,,,,,,,,,,,,2019-01-11T00:00:00Z,,,,00240,,,,,,1994-06-01T00:00:00Z,,,,,,,GRS-240,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-11,,,,,,,,,"These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter, a circuit breaker adjustment report including district number, serial number, name, tax, comment, date entered, user, totals, and grand totals.",,,,Circuit breaker reimbursement,,,,,"These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter, a circuit breaker adjustment report including district number, serial number, name, tax, comment, date entered, user, totals, and grand totals.",,,,,,,,,,,,,"CO-13-16,GRS-240,240,1,Circuit breaker reimbursement records,Circuit breaker reimbursement,Item,Discontinued,Finalized,These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.,These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.,Public,Auditor",,,,,,,,,,,,,,,GRS-1833,,,,,Auditor,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-13-16,GRS-240,240,1,Circuit breaker reimbursement records,Circuit breaker reimbursement,Item,Discontinued,Finalized,These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.,These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter\, a circuit breaker adjustment report including district number\, serial number\, name\, tax\, comment\, date entered\, user\, totals\, and grand totals.,Public,Auditor",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Auditor,240,,,,,,,240,"These records document reimbursements from the State Tax Commission to the county on circuit breaker tax abatements. The indigent and elderly may file a claim for a homeowner's credit with the county commission by or before May 1 of each year. The county commission ""shall compile a list of claimants and the homeowner's credits granted to them for purposes of obtaining payment from the General Fund for that portion of the claimant's liability for property taxes accrued represented by the credits granted. Upon certification by the [state tax] commission the payment shall be made to the county"" (UCA 59-2-1206 (2)(b)(2001)). The records include transmittal letter, a circuit breaker adjustment report including district number, serial number, name, tax, comment, date entered, user, totals, and grand totals.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21278,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel/passenger reimbursement records,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,GRS-1833,,,,21278,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,Travel/passenger reimbursement records,,,,Item,Reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831319516351561728,,,,,,,,,,,,,,,,,,,,GRSItem-21391,,No,Public,,,Travel/passenger reimbursement records,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.",,,No,,,,,,,Reimbursement files,,,,,,,,,,,,01324,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1996-12-01,,,,,21391,,,,,,,,,,,,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.",,,,,,,,Financial Management,,,,,,,,,1324,,,,,,,,2025-05-05T21:59:47.876Z,,,,,,,,,SD-5-25,,,,,,,,,,,,,,,,,,2019-08-28T00:00:00Z,,,,01324,,,,,,1996-12-01T00:00:00Z,,,,,,,GRS-1324,,,,,,,,,,,,,,,,,,,,,,,,,,2019-08-28,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, or others authorized to travel.",,,,Travel/passenger reimbursement,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, or others authorized to travel.",,,,,,,,,,,,,"SD-5-25,GRS-1324,1324,1,Travel/passenger reimbursement records,Travel/passenger reimbursement,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1833,,,,,Financial Management,,State Records Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SD-5-25,GRS-1324,1324,1,Travel/passenger reimbursement records,Travel/passenger reimbursement,Item,Discontinued,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, or others authorized to travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1324,,,,,,,1324,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, or others authorized to travel.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21278,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel/passenger reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1833,,,,21278,,,,,,,Travel/passenger reimbursement files,,,,Item,Reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831319516352610304,,,,,,,,,,,,,,,,,,,,GRSItem-20196,,No,Public,,,Travel/passenger reimbursement files,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,No,,,,,,,Reimbursement files,,,,,,,,,,,,00829,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1989-03-01,,,,,20196,,,,,,,,,,,,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,,,,,,Financial Management,,,,,,,,,829,,,,,,,,2025-05-05T21:59:47.879Z,,,,,,,,,MUN-5-23,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00829,,,,,,1989-03-01T00:00:00Z,,,,,,,GRS-829,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,Travel/passenger reimbursement,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,"MUN-5-23,GRS-829,829,1,Travel/passenger reimbursement files,Travel/passenger reimbursement,Item,Discontinued,Finalized,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1833,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"MUN-5-23,GRS-829,829,1,Travel/passenger reimbursement files,Travel/passenger reimbursement,Item,Discontinued,Finalized,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,829,,,,,,,829,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21278,,,,,,Inactive,
"",,,,,,,,,,,0.094103105,,,,,,,,,,,Travel/passenger reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRS-1833,,,,21278,,,,,,,Travel/passenger reimbursement files,,,,Item,Reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831319516381970432,,,,,,,,,,,,,,,,,,,,GRSItem-20195,,No,Public,,,Travel/passenger reimbursement files,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,No,,,,,,,Reimbursement files,,,,,,,,,,,,00095,,,Discontinued,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-06-01,,,,,20195,,,,,,,,,,,,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",,,,,,,,Financial Management,,,,,,,,,95,,,,,,,,2025-05-05T21:59:47.907Z,,,,,,,,,CO-5-22,,,,,,,,,,,,,,,,,,2018-04-03T00:00:00Z,,,,00095,,,,,,1991-06-01T00:00:00Z,,,,,,,GRS-95,,,,,,,,,,,,,,,,,,,,,,,,,,2018-04-03,,,,,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,Travel/passenger reimbursement,,,,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,"CO-5-22,GRS-95,95,1,Travel/passenger reimbursement files,Travel/passenger reimbursement,Item,Discontinued,Finalized,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,,,,,,GRS-1833,,,,,Financial Management,,Appraisal Committee,,,,,1,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"CO-5-22,GRS-95,95,1,Travel/passenger reimbursement files,Travel/passenger reimbursement,Item,Discontinued,Finalized,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.,Public,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,95,,,,,,,95,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation requests, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,21278,,,,,,Inactive,
"","Circuit breaker reimbursement records,Travel/passenger reimbursement records",,,,,,,,,Yes,0.094103105,,,,,,,,,,,Reimbursement files,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have fiscal value(s).,,,,,,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,Reimbursement files,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"travel reimbursement,credit card,pcard,finet,travel,p-card,p card",,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831319504440786944,,,,,,,,,,,,,,,,,,,,GRSItem-21278,,No,Public,,,Reimbursement files,,,,,,"Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.",,,No,,,,,,,,,,,,,,,,,,,01833,,,Current,,,,,,,,,,,,,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2009-04-01,,,,,21278,,,,,,,,,,,"CO-13-16,SD-5-25",,,,,,,,,"These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.",,,,,,,,Financial Management,,,,,,,,,1833,,,,,,"GRS-240,GRS-1324",,2025-05-05T21:59:36.518Z,,,,,,,,,SG-7-44,,,,,,,,,,,,,,,,,,,,,,01833,,,,,,2019-01-11T00:00:00Z,,,,,,,GRS-1833,,,,,,,,,,,,,,,,,,,,,,,,,,2019-01-11,,,,,,,,,"These records document payments made for the purpose of reimbursing travel, transportation, equipment, service, training, tax abatement, and other reimbursable costs. Records may include correspondence, forms, travel reservations, travel authorizations, per diem vouchers, transportation requests, hotel reservations, invoices, itemized expenses, participation verification, and other supporting records used to validate reimbursable expenses.",,,,Reimbursement files,,,,,"These records document payments made for the purpose of reimbursing travel, transportation, equipment, service, training, tax abatement, and other reimbursable costs. Records may include correspondence, forms, travel reservations, travel authorizations, per diem vouchers, transportation requests, hotel reservations, invoices, itemized expenses, participation verification, and other supporting records used to validate reimbursable expenses.",,,,,,,,,,,,,"SG-7-44,GRS-1833,1833,2,Reimbursement files,Reimbursement files,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.,These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.,Public,travel reimbursement,credit card,pcard,finet,travel,p-card,p card,Financial Management",,,,"21277,21391",,,,,,,,,,,,,,,,Financial Management,,Appraisal Committee,,,,,2,,,,,,,"Retain for 3 years, and then destroy records.",,,,,,,,,,,,,,,,,,"SG-7-44,GRS-1833,1833,2,Reimbursement files,Reimbursement files,Item,Current,Finalized,Fiscal value is based on the need to maintain the records for financial audit or financial obligations.&nbsp;,These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.,These records document payments made for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, tax abatement\, and other reimbursable costs. Records may include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, participation verification\, and other supporting records used to validate reimbursable expenses.,Public,travel reimbursement,credit card,pcard,finet,travel,p-card,p card,Financial Management",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Financial Management,1833,,,,,,,1833,"These records document payments made for the purpose of reimbursing travel, transportation, equipment, service, training, tax abatement, and other reimbursable costs. Records may include correspondence, forms, travel reservations, travel authorizations, per diem vouchers, transportation requests, hotel reservations, invoices, itemized expenses, participation verification, and other supporting records used to validate reimbursable expenses.",,,,,,,,,,,,,,,,,"Circuit breaker reimbursement records,Travel/passenger reimbursement records,CO-13-16,SD-5-25,GRS-240,GRS-1324",,,,,,,,,,,,,,,,,,,,,,,,,,,Active,
"",,,,,,,,,,Yes,0.094103105,,,,,,,,,,,Notaries public index,,,,,,,,,,,,,,,,,,,,,,,,,,,,,These records have historical value(s).,,,,,,,,,,,,,,These records have historical value based on their important documenting the business processes of the government.,,,,Notaries public index,,,,Item,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,GRSItem,,,,,,,,,1831586826272374784,,,,,,,,,,,,,,,,,,,,GRSItem-270,,No,Public,,,Notaries public index,,,,,,"These records have historical value based on their important documenting the business processes of the government.,This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).",,,No,,,,,,,,,,,,,,,,,,,00270,,,Current,,,,,,,,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,These records have historical value based on their important documenting the business processes of the government.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,270,,,,,,,,,,,,,,,,,,,,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).",,,,,,,,Clerk,,,,,,,,,270,,,,,,,,2025-05-08T20:48:34.483Z,,,,,,,,,CO-14-27,,,,,,,,,,,,,,,,,,,,,,00270,,,,,,1991-03-01T00:00:00Z,,,,,,,GRS-270,,,,,,,,,,,,,,,,,,,,,,,,,,1991-03-01,,,,,,,,,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).",,,,Notaries public index,,,,,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).",,,,,,,,,,,,,"CO-14-27,GRS-270,270,Notaries public index,Notaries public index,Item,Current,Finalized,These records have historical value based on their important documenting the business processes of the government.,This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).,This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).,Public,Clerk",,,,,,,,,,,,,,,,,,,,Clerk,,State Records Committee,,,,,,,,,,,,Retain permanently. Records may be transferred to the archives.,,,,,,,,,,,,,,,,,,"CO-14-27,GRS-270,270,Notaries public index,Notaries public index,Item,Current,Finalized,These records have historical value based on their important documenting the business processes of the government.,This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).,This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor\,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).,Public,Clerk",,,,,,,,,,Finalized,,,,,,General Schedule,,,,,,,,Clerk,270,,,,,,,270,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the lieutenant governor,"" they shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions, with the dates of issuance and expiration"" (Utah Code 17-20-3 (2025)).",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Active,