Log used to record long distance phone calls from Correctional facility phones made by residents. Information includes date, time, name of resident, phone number called, to where/whom call was made, and the reason for the call.

Retain for 1 year, and then destroy records.

Effective 1999-06-01

Indigent lists are created by Inmate Funds Accounting Office to document indigency. They are used by the mail unit to identify indigent inmates authorized to receive postage issued to each inmate on a weekly basis. If an inmate has been declared indigent, they are eligible to receive an allowance of five first-class postage stamps per week. These logs are used to document an inmate's right to access attorneys, courts, government officials, and to maintain ties with their community and family. Information includes the name of the inmate and the postage issued.

Retain for 3 years, and then destroy records.

Effective 1999-06-01

Log of incoming calls from residents. The log is used to record the content of all messages for security and accountability reasons. Includes name of staff receiving message, name of resident placing the call, date and summary of the message.

Retain for 1 year, and then destroy records.

Effective 1999-06-01

These documents are used to track the mail unit's dealings with inmates. Records may include inmate-to-inmate request forms, denied mail forms, memos between the mailroom and inmates, problem mail forms that may contain information on items such as excess mail weight, incomplete return address, or contraband found, inmate correspondence, and privileged mail forms.

Retain for 7 years, and then destroy records.

Effective 1999-06-01